MIN CC 06/15/2010City Council Meetings of June 2010 Book "V"
MINUTES FROM THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE le DAY OF JUNE 2010, IN THE CITY
. HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6PM.
The Council met in a regular session with the following:
COUNC)LMEMBERS PRESENT: J. Turner, Mac Woodward, Jack Wagamon, Dalene Zander, Melissa Templeton, Lanny Ray,
Tom Cole
COUNCILMEMBERS ABSENT: Charles Forbus, Wayne Barrett
OFFICERS PRESENT: Bill Baine, City Manager; Leonard Schneider, City Attorney, Lee Woodward, City Secretary
WORKSHOP SESSION 15:OOPM]
Anthony Mills, Regional Manager, and Leslee Hardy, Staff Actuary, of Texas Municipal Retirement System (TMRS) gave a
PowerPoint presentation on the current state and projected restructuring for the City's employment retirement plan. The City
Manager discussed the Plan Change Study (below) showing four proposals. [A full copy of the PowerPoint presentation is
available from the City Secretary's office. Councilmemller Ray was not present for the workshop.]
Dennis Reed and Cindy Blaylock thanked the City for their responsive actions during the recent failure of the Club Lake
dam.
John Strickland recommended that the Council and City Manager decide on solutions for unfunded mandates and have
them voted upon. He also Commended the Mayor and Council for higher participation at Council meetings.
Plan Change Study
GRE5 2011.
T
Fr nJanury1, 7I
�Rs
x-tive Date
Effarivenate � January 1, 2011
rexa �lsxuarnrl .00636 HuntsVllle
Reportnnte- June15,2010
Proposed Plants
Plan Provisions Cumnt I
2
2
4
Deposit Rate 7.00% 7.00%
7.00%
7.00%
7,00%
Matching Ratio 2 to 1 2 to 1
2 to 1
2 10 1
2 to 1
Updated Service Credit 100%aLepcetmg) 0%
100%
1000% (Repeating)
100% (Repeating)
Transfer USC.. Yes No
Yes
Yes
Yes
Annuity loQease 70 % ( Repeating) 0%
70%
0%
70s/.
20 YeWAny Age Rot Yes Yes
Yes
Yes
year
Vesting 5 years 5 years
5 years
Syron;
syears
L eP. nu 2411
2911
2911
an
Normal Cost Rate 10.89% 7.60%
7.75%
8.94%
894%
Prior Service Rate 11.53% 5.87%
645%
fig A
7,=
Redrearmt Rate 22A2% 13.47.
14.20°/.
14.89%
L6.21%
supplanemal Death Rate 0=(A &R) UM(A &R)
Q,=(A &R)
9.24/n° (A &R)
A21MLe(A &R)
Total Rare 22.62% 13.67.
14A01Y.
16.09%
16.41%
Unfunded Actuarial Liability 522,812,287 511,605,774
$12,264,626
$13,754,285
514,103,534
Anartiration Period 30yar 30years
30 years
30 years
30 years
Funded Ratio 5&90°A 72.18 %. -
71.06%
68.64%
68.10%
Plt a lu Total Rate 18.91% NIA
N/A
N/A
WA
"This is the addition to the Initial Prior Smice Rate for USC for transfers. There µat 1 eligible transfer employee on
the valuation date,
REGULAR SESSION [6:tmPM]
1, CALL TO ORDER
The Mayor tilled the meeting to order at 6pm.
2. PLEDGE OF ALLEGIANCE
3. INVOCATION
Mayor Turner gave the invocation.
4. PROCLAMATIONS AND PRESENTATIONS
The Mayor presented Proclamation 2010 -53 in honor of Gary Howze's retirement.
• The Mayor presented Proclamation 2010 -55 in honor of Optimists' International Childhood
Cancer Awareness Month.
5. PUBLIC COMMENT
Dennis Reed and Cindy Blaylock thanked the City for their responsive actions during the recent failure of the Club Lake
dam.
John Strickland recommended that the Council and City Manager decide on solutions for unfunded mandates and have
them voted upon. He also Commended the Mayor and Council for higher participation at Council meetings.
City Council Meetings of June 2010 Book `V°
Andi Young spoke on the recent award of a national level disc golf tournament to the local Shawshank Disc Golf Course for
April 2011. 0
Tarek Maalouf spoke of his concern about a letter he said was sent to Councilmembers, which he viewed as disparaging of
himself, and asked the Council to respond publicly.
6. PUBLIC HEARING
a. The City Council of the City of Huntsville, Texas will hold a Public Hearing to consider an updated version of
Chapter 2 of the Comprehensive Plan, on which Huntsville City Council plans to take action. [Aron Kulhavy,
Director of Public Works]
The hearing began at 6:18pm. Aron Kulhavy, Director of Public Works, discussed the work of the Planning & Zoning
Commission and the Planning staff in preparing the updated version of Chapter 2 of the Plan. The hearing ended at
6:22pm.
b. The Clty Council of the City of Huntsville, Texas will hold a Public Hearing to consider an amendment to the
Development Code, Chapter 11, Sign Standards, regarding Section 1104.5. Height Limitations and
Measurements. [Aron Kulhavy, Director of Public Works]
The hearing began at 6:22pm. Mr. Kulhavy explained how the request for draft language to the Code had come
about, and that the Planning and Zoning Commission had voted not to support the changes. The hearing ended at
6:24pm
CONSENT AGENDA
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full
discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on the I° of June 2010. [Lee Woodward, City Secretary]
b. Approve donation of $4000 by Tarok Maalouf for 50' flagpole, flags, and lighting at City Hall. [Dr. Sherry
McKibben, Community Development Specialist]
c. Approve Ordinance 201038 amending the budget for FY09 -10. [Winston Duke, Finance Director] •
d. Approve Ordinance 2010 -39 to accept changes to the Employee Policy and Procedures Manual, 1" reading.
[Winston Duke, Finance Director]
e. Approve Ordinance 2010.39a to amend the traffic schedule for No Parking signs on Nottingham, 1" reading.
[Aron Kulhavy, Director of Public Works]
I. Consider recommendation of the Planning and Zoning Commission for denial of a request to modify Chapter
11 of the Development Code, more specifically to increase the distance of allowance of signs up to 42 W in
height along 1-45.. [Aron Kulhavy, Director of Public Works]
g. Approve Resolution 2010.28 to accept revisions to Chapter 2 of the Huntsville Horizon Comprehensive Plan.
[Aron Kulhavy, Director of Public Works]
The City Manager addressed item b, stating the movement of the flagpole was spurred by a desire to plant a tree for
energy conservation where the current 30' pole is, and that a taller pole was chosen to permit two flags to be flown at
an adequate height. The City Manager asked that item b be pulled.
Councilmember Woodward made a motion to approve the consent agenda Councilmembers Templeton and Cole
seconded the motion.
Councilmember Woodward asked how agenda items were placed on Consent, Statutory or Mayor /City Council
sections of the agenda. He suggested there be a policy for this. Mayor Turner said there would be an item on the
next agenda to address the Councilmember's concerns, which he shared.
Councilmember Woodward asked if voting for the Consent Agenda this evening would include supporting the Planning
& Zoning Commission's recommendation.
The Mayor asked to puff item f Councilmember Wagamon seconded the motion. The Mayor confirmed they would be
voting on items a, c & g.
The motion was aporoved unanimously.
The Mayor moved that item f be tabled Councilmember Waaamon seconded the motion The motion passed 6-1
Councilmember Ray voting against.
8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT •
a. Presentation, discussion and possible action to approve the nomination of Candy Dixon and Douglas Wright
to the Cemetery Board to fill vacated positions. (Mayor Tumor]
The Mayor moved to approve the nominations Councilmember Zander seconded the motion The motion passed
unanimously.
City Council Meetings of June 2010 Book "V"
• b. City Manager's Report
1. Library update
Tom Wager explained the bid process beginning on the library, and stated the project was still on schedule. Mr.
Wager answered a question of the Mayor, that the project was currently still on budget.
2. Update on plasma -arc
The City Manager said he would likely take a quick trip to Ohio to view a plant and determine a similar plant
would not have a deterring odor.
1 Update on dam at Club take
The City Manager said he had feared the dam would break and related safety issues, and spend about $2800 in
labor and overtime, and $7000 in equipment diverted from other uses. He said he normally did not use resources
on areas outside the City limits, but felt it was necessary and would make the same decision again.
4. The City Manager gave an update on Well #19, and said there was still a significant amount of sand being pulled
out. He said they had spent about $190,000, and would spend $10,000 more to be sure there was no hope. He
said that if there was no hope, Carol Reed would have the screens pulled from this wall, due to their value.
9. PUSLIC COMMENT
Andy DuFrane said, *Well done on the dam." There was audience applause, and the Mayor complimented the City
Manager on his decision to take action at Club Lake.
10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
There were no media inquiries.
11. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which
no action will be discussed or taken.)
The Mayor mentioned the City's upcoming 1750 Birthday on July 12. He also announced the Juneteenth Parade coming
up on Saturday, June 19'".
The City Secretary announced information from Counciimember Forbus, that during activation of the Emergency
Operations Center, people with animals should call 936 - 435 -8035.
12. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551;
Section 551.071 — consultation with counsel on legal matters including legal issues on current and
pending litigation, including City of Huntsville v. HuntsvillelWalker County Chamber of Commerce, at al;
and Wes Altom v. City of Huntsville, at al.. [Leonard Schneider, City Attorney]
The Council adjourned into Executive Session at 6:46pm.
13. RECONVENE
a. Take action, if necessary, on the item 12a addressed during Executive Session.
No action was taken.
14. ADJOURNMENT
The m ing was adjou at 7:20pm.
i
ee 001"id, City Secretary
• 1