6-16-2020 packetCITY OF HUNTSVILLE, TEXAS
Andy Brauninger, Mayor
HUNTSVILLE CITY COUNCIL AGENDA
TUESDAY, JUNE 16, 2020
WORKSHOP 4:30 P.M. AT HUNTSVILLE PUBLIC LIBRARY,
1219 13th STREET, HUNTSVILLE, TEXAS 77340
REGULAR SESSION 6:00 P.M. AT CITY COUNCIL CHAMBERS
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340
City hall will implement 6-foot social distancing for those in attendance. The City reserves the right to take temperatures of those
wanting to attend and encourages attendees to wear face masks. The City reserves the right to deny access to the meeting because
of the above requirements for the safety of its citizens. For those who cannot attend because of the social distancing requirements or
for the reasons listed above, the meeting will be broadcast live on the City website at www.HuntsvilleTX.gov/Meetings or on
Facebook. The meeting will be recorded, and such recording will be made available on the City website at www.HuntsvilleTX.gov.
If you wish to email comments on any agenda items, you may do so by emailing the City Secretary at
CitySecretary@HuntsvilleTX.gov. All comments must be emailed before 5 p.m. June 16, 2020. Persons with disabilities who plan to
attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary’s office (936.291.5413),
two working days prior to the meeting for appropriate arrangements.
WORKSHOP [4:30 P.M.] – The City Council will hear a presentation on Bond Proposition 2 excess funding and
code enforcement practices.
MAIN SESSION [6:00 P.M.]
CALL TO ORDER
INVOCATION AND PLEDGES - U.S. Flag and Texas Flag
PROCLAMATION – Juneteenth
1. CONSENT AGENDA
Public comments will be called for by the presiding officer before action is taken on these items. (Approval of
Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for
full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on June 2, 2020. [Brenda Poe, City Secretary]
b. Consider adopting “Guidelines for Filming in Huntsville, Texas”. [Tammy Gann, Director of Economic
Development/Special Projects]
2. STATUTORY AGENDA
a. Consider authorizing the City Manager to execute a contract with Infrastructure Management Services to
perform a Street Condition Assessment. [Brent Sherrod, P.E., Director of Public Works]
b. Consider adopting Resolution No. 2020-23 authorizing the City Manager, Finance Director, City Staff and
the City’s Financial Advisor and Bond Counsel to proceed with all necessary processes and documents in
connection with the sale of Certificates of Obligation for constructing, acquiring, improving, renovating,
expanding and equipping City park and recreational facilities including the City’s existing MLK
Community Center; and constructing, acquiring, improving, renovating, expanding and equipping an
animal shelter including the purchase of any necessary land. [Steve Ritter, Finance Director, and Aron
Kulhavy, City Manager]
Bert Lyle, Position 1 At-Large
Dee Howard Mullins, Position 2 At-Large
Clyde D. Loll, Position 3 At-Large
Mari Montgomery, Position 4 At-Large
Daiquiri Beebe, Ward 1
Russell Humphrey, Ward 2
Blake Irving, Ward 3
Mayor Pro Tem Joe P. Rodriquez, Ward 4
3. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider approving nominee for City boards, committees, and commissions. [Andy Brauninger, Mayor]
4. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion.
No action will be taken.
None.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
6. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City
staff, for which no action will be discussed or taken.)
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A” thru “G” and
lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding said annexation.
[Leonard Schneider, City Attorney]
8. RECONVENE
Take action on items discussed in executive session, if needed.
9. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY continued
a. Consideration, discussion and possible action to approve settlement agreement with Plaintiffs Danny L
Billingsley, Ragna Lynn Billingsley, GOAB Investments, LP, Champe W. Miller, Champe W. Miller
Corporation, Perry and Eloise Little Living Trust, J.L. Gaut, Over & Under Properties, LLC, FM 1791,
LLC and Thomas R. Cole, Jr. in Cause No. 1929442, Billingsley, et al v City of Huntsville.
ADJOURNMENT
*If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive
session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section
551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property;
551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices;
551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits;
and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed
during Executive Session.
CERTIFICATE
I, Brenda Poe, City Secretary, do hereby certify that a copy of the June 16, 2020 City Council agenda was posted on the City Hall
bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website,
www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code.
DATE OF POSTING: 6/10/2020
TIME OF POSTING: 3:00 pm ____________________________
TAKEN DOWN: Brenda Poe, City Secretary
Brenda Poe
MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 2nd
DAY OF JUNE 2020, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF
HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00 P.M.
The Council met in a regular session with the following:
COUNCILMEMBERS PRESENT: Daiquiri Beebe, Blake Irving, Russell Humphrey, Dee Howard Mullins,
Bert Lyle, Joe P. Rodriquez, Andy Brauninger, Clyde D. Loll, Mari Montgomery
COUNCILMEMBERS ABSENT: None
OFFICERS PRESENT: Aron Kulhavy, City Manager; Brenda Poe, City Secretary; Leonard Schneider, City
Attorney
MAIN SESSION [6:00 P.M.]
CALL TO ORDER – Mayor Brauninger called the meeting to order at 6:00 p.m.
INVOCATION AND PLEDGES
U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God,
one, and indivisible.
Councilmember Blake Irving gave the invocation and Mayor Brauninger led the pledges.
1. PROCLAMATION
- Men’s Health Month.
2. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items.
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with
staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory
Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on May 19, 2020. [Brenda Poe, City
Secretary]
b. SECOND READING - Consider authorizing the City Manager to award the construction for
FY 2018-2019 Miscellaneous Waterline Replacement Project (No. 19-10-06), second reading.
[Y. S. “Ram” Ramachandra, City Engineer]
c. Consider authorizing the City Manager to apply for the Coronavirus Relief Fund (CRF) and
adopt Resolution 2020-22. [Kristie Hadnot, Grants Manager]
d. Consider authorizing the City Manager to purchase surplus equipment from ESD #2 related to
the annexation of Area “E”. [Aron Kulhavy, City Manager]
e. Consider approval of the purchase of eight MSA air packs and associated items. [Greg Mathis,
Fire Chief]
Councilmember Rodriquez made a motion to approve the consent 2a, b, d, e; the motion was seconded by
Councilmember Howard Mullins. The motion was adopted, 9-0.
Councilmember Montgomery pulled item 2c for discussion. Councilmember Rodriquez made the motion to
authorize the City Manager to apply for the Coronavirus Relief Fund (CRF) and adopt Resolution 2020-22;
the motion was seconded by Councilmember Montgomery. The motion was adopted, 9-0
3. STATUTORY AGENDA
a. Consider adopting the Economic Development 2020 - 2023 Strategic Plan. [Tammy Gann,
Director of Economic Development/Special Projects]
Councilmember Loll made a motion to adopt the Economic Development 2020 - 2023 Strategic Plan; the
motion was seconded by Councilmember Beebe. The motion was adopted, 9-0.
b. FIRST READING - Consider adopting Ordinance No. 2020-28 making required EPA
Streamlining Rule required modifications to the existing Industrial Wastewater Ordinance,
Section 46 of the City of Huntsville Code of Ordinances which provides the legal authority for the
Industrial Pretreatment Program, first reading. [Brent Sherrod, P.E., Public Works Director]
Rodriquez moved to waive second reading and adopt Ordinance No. 2020-28 approving the required EPA
Streamlining Rule modifications to the existing Industrial Wastewater Ordinance, Section 46 of the City
of Huntsville Code of Ordinances which provides the legal authority for the Industrial Pretreatment
Program; the motion was seconded by Councilmember Humphrey. The motion was adopted, 9-0.
4. CITY COUNICL/CITY MANAGER/CITY ATTORNEY
a. Consider approving nominee for City boards, committees, and commissions. [Andy Brauninger,
Mayor]
The Mayor moved his nominations. The motion was adopted, 9-0. Councilmember Howard Mullins
requested a brief biography on future board appointments.
5. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the
discussion. No action will be taken.
Travis Thomas would like to discuss amendments to Vehicle for Hire ordinance that includes Independent
drivers.
Mr Thomas was not in attendance.
6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
None
7. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and
City staff, for which no action will be discussed or taken.)
The Mayor announced the City of Huntsville and Huntsville Independent School District joined forces today
to support the Houston Galveston Area Council (HGAC) and Workforce Solutions, to place 16 to 24 years
old individuals in summer jobs and internships. Qualifying individuals will be placed in an internship with a
salary of $10 per hour paid by Workforce Solutions or a job with a local business or organization who will
pay the salary. We are asking Huntsville and Walker County businesses and service organizations to support
this effort by providing safe work and learning environments. We are committed to place as many individuals
from our community as possible. For further information, contact Nikita Bridges at 281-500-0356 or at
nikita.bridges@wrksolutions.com.
Councilmember Howard Mullins spoke about the Ministry of Light Church will be hosting a Cleanup from
11th Street to Thomason at Emancipation Park and from Martin Luther King Dr over to Elm Street in front
of Greater Zion from 8 am to noon Saturday June 13. The Ministry of Light Church is the kickoff location at
215 Highway 30 East. Also, I will be attending a Peaceful Protest in the City of Willis at 5 p.m. Wednesday,
June 3, beginning at Lagways Bail Bonds. I encourage citizens to join me with Councilmember from Willis.
Councilmember Humphrey reminded citizens the Cleaner, Greener Huntsville kicks off on Monday, June 8
and runs through June 13th at 4 p.m. The several of the rolloffs will be in new locations. Please check out
Facebook for more information or call 936-294-5712.
Councilmember Beebe mentioned there are several locations hosting food distributions for families in need.
The Good Shepherd Mission has confirmed the Houston Food Bank truck will be arriving this Thursday, June
4 as scheduled. The Covenant with Christ Walker County will continue to host a Distribution Super Site
Mondays from 2 to 6 p.m. at Sam Houston State University’s Bowers Stadium parking lot. The Huntsville
Junior Service League will also be hosting a Mobile Food Truck on Saturday, June 13.
Councilmember Montgomery read a statement regarding the death of George Floyd and Amaud Arbery.
Councilmember Howard Mullins then invited members of the public to attend a protest Saturday, June 6, at
9:30 am to noon at the Walker County Courthouse. She also mentioned a Juneteenth Unity Rally on Saturday,
June 20, beginning with a march. More information will be forthcoming. She also read a statement about the
remodeling of the MLK Center.
Mayor Pro Tem made a statement about the video of the death of George Floyd. Councilmember Irving also
made a statement of marches and rallies that have already occurred in the City and applauded the police
response and the individuals that participated. He encouraged community partnerships. Councilmember
Howard Mullins reported on a Transportation meeting held with HGAC discussing a study for needs in the
City. The Mayor then read a statement published on Monday on the City of Huntsville website.
8. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter
551, 551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A”
thru “G” and lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding
said annexation. [Leonard Schneider, City Attorney]
The Council adjourned to Executive Session at 7:04 p.m.
9. RECONVENE
The Council reconvened 7:17 p.m.
10. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY continued
a. Consideration, discussion and possible action to approve settlement agreement with Plaintiffs Danny L
Billingsley, Ragna Lynn Billingsley, GOAB Investments, LP, Champe W. Miller, Champe W. Miller
Corporation, Perry and Eloise Little Living Trust, J.L. Gaut, Over & Under Properties, LLC, FM 1791,
LLC and Thomas R. Cole, Jr. in Cause No. 1929442, Billingsley, et al v City of Huntsville.
Mayor Brauninger asked staff to move item 10a to the June 16, 2020 meeting.
ADJOURNMENT
Mayor Brauninger adjourned the meeting without objection at 7:18 p.m.
Brenda Poe, City Secretary
ATTEST: CITY OF HUNTSVILLE
________________________________ ________________________________
Brenda Poe, City Secretary Andy Brauninger, Mayor
Agenda Item #1b
Item/Subject: Consider adopting “Guidelines for Filming in Huntsville, Texas”
Initiating Department/Presenter: Economic Development & Tourism
Presenter: Tammy Gann, Director of Economic Development/Special Projects
Recommended Motion: Move to adopt “Guidelines for Filming in Huntsville, Texas”.
Strategic Initiative: Goal #3 - Economic Development - Promote and enhance a strong and diverse
economy.
Discussion: With an emphasis on working with Texas’ rural and suburban communities, the Film
Friendly Texas (FFTX) program provides an elevated platform for certified communities to market their
unique attributes and resources directly to media industry professionals working in Texas. Texas media
production industries stimulate local economies by creating jobs for Texas-based crew members and
local residents as well as spurring on-site spending at local small businesses. Since the start of the
program, FFTX has resulted in $1.5 billion in state spending and over 154,000 jobs created for Texans.
The FFTX program is administered by the Texas Film Commission in the Office of the Governor’s
Economic Development & Tourism Division.
City staff has begun the process of becoming a certified FFTX community by attending a required
workshop in March of 2020. The next requirement for becoming certified is to pass administratively
enforceable filming guidelines. Once guidelines are passed, the final requirement will be to submit
photos of potential filming locations in the community.
The guidelines presented to Council in this packet have been created in collaboration with the Texas
Film Commission and the City Attorney. These guidelines only apply to filming that is conducted on city
property or city streets. The finance committee has reviewed the fees included in these guidelines.
These fees are comparable to cities of our size in our region.
The current Application for Filming includes minimal guidelines and is primarily used as an application
requesting details of what is being filmed and the equipment that will be utilized. The new guidelines
presented will allow the city more control and protection for any filming that may take place.
Previous Council Action: No previous council action pertaining to this item.
Financial Implications: ☒Item is estimated to generate additional revenue:
Approvals: ☒City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Guidelines for Filming
6/16/20
Agenda Item: 1b
CITY COUNCIL AGENDA
Guidelines for Filming in Huntsville, TX
I. Purpose
II. City Control/City Manager Authority
III. Permit Requirements and Fees
IV. Application Fee
V. Use of City Equipment and Personnel
VI. Use of City-Owned Real Estate
VII. Vehicles and Equipment
VIII. Hours of Filming
IX. Notification of Neighbors
X. Certificate of Insurance
XI. Damage to Public or Private Property
XII. Hold Harmless Agreement
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Revised May 2020
Guidelines for Filming in Huntsville, Texas
I. PURPOSE
The Guidelines contained in this policy are intended to create a program for promoting economic
development activity within Huntsville and the vicinity of the City. The following Guidelines are also intended
to protect the personal and property rights of Huntsville, Texas residents and businesses, and to promote
the public health, safety and welfare. The City Manager reserves the right to impose additional regulations
in the interest of public health, safety and welfare, or if otherwise deemed appropriate by the City Manager.
These Guidelines cover requests for commercial use of City-owned property (including but not limited to
streets, rights-of-way, parks, and/or public buildings), commercial use of private property which may affect
adjacent public or private property, and the use of City equipment and personnel in all types of motion
picture production, including, but not limited to, feature films, television programs, commercials, music
videos and corporate films.
II. CITY CONTROL/CITY MANAGER AUTHORITY
The City Manager may authorize the use of any street, right-of-way, park, or public building, equipment or
personnel for commercial uses in the filming or taping of movies, television programs, commercials, or
training films and related activities. In conjunction with these uses, the City Manager may require that any
or all of the conditions and/or remuneration herein and as specified on the application be met as a
prerequisite to that use.
The Applicant agrees that the City of Huntsville shall have exclusive authority to grant the Applicant the use
of public streets, rights-of-way, parks and public buildings of the City, as well as authority to regulate the
hours of production and the general location of the production. The City reserves the full and absolute right
to prohibit all filming or to order cessation of filming in order to promote the public health, safety or welfare.
The Applicant shall allow City departments (e.g., Police, Fire, Building) to inspect all structures, property,
devices and equipment to be used in connection with the filming and taping, as deemed appropriate by the
City Manager.
III. PERMIT REQUIREMENTS
Before filing an application for filming in Huntsville, the Office of the City Manager must be contacted to
discuss the production's specific filming requirements and the feasibility of filming in Huntsville, TX.
Any commercial producer who desires to undertake a commercial production in Huntsville is required to
complete and return the attached application for filming to the Office of the City Manager, within the time
frames below:
• Commercials or episodic television: a minimum of two (2) business days prior to the
commencement of filming or any substantial activity related to the project.
• Feature films: a minimum of five (5) business days prior to the commencement of filming or any
substantial activity related to the project.
The Applicant acknowledges that Smoking is PROHIBITED in City parkland and agrees to comply with the
smoking prohibition. Smoking by actors or models is authorized under this Agreement and the permit
issued solely as required for the authorized filming or photography.
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IV. APPLICATON FEE
An application processing fee of $25.00 should accompany each application for filming in Huntsville.
The City Manager may waive this fee upon proof of an organization’s non-profit status or for any other
reason deemed appropriate by the City Manager.
V. USE OF CITY EQUIPMENT AND PERSONNEL
The Applicant shall pay for all costs of any Police, Fire, Public Works, or other City personnel assigned to
the project (whether or not specifically requested by the production). Remuneration rates for the use of any
City equipment, including police cars and fire equipment, will be established on a case-by-case basis as
determined by the City Manager. The Applicant shall pay all costs in full within ten (10) days after receipt of
an invoice for said costs. The City Manager may, at his/her discretion, require an advance deposit for all
costs related City personnel and/or the use of City equipment.
The City Manager, in consultation with the Chief of Police and/or Fire Chief, shall have the authority to
stipulate additional fire or police requirements and level of staffing for same, at any time during a film project
if it is determined to be in the best interest of public health, safety and welfare, which cost shall be borne
entirely by the Applicant.
Off-duty police officers and firefighters shall be paid by the production company at a rate no less than one
and one-half times their hourly rate.
VI. USE OF CITY-OWNED REAL ESTATE
The City Manager may authorize the use of any street, right-of-way, park or public building, use of
Huntsville, Texas name, trademark or logo and/or use of City equipment and/or personnel for commercial
uses in motion picture production. In conjunction with these uses, the City Manager may require that any
or all of the conditions and/or remuneration as specified herein and on the application be met as a
prerequisite to that use. A security or damage deposit may be required within the discretion of the City
Manager.
The City grants to Applicant permission to bring personnel and equipment onto the City’s properties for
preparing, rehearsing, filming, and recording of scenes and sounds for the production.
The Applicant shall reimburse the City for inconveniences when using public property. Following is the rate
schedule:
Activity Cost per calendar day
for a maximum of eight (8)
hours/day
Total or disruptive use (regular operating hours) of a City of Huntsville
building, park, or public area that is not subject to set rental fees.
$500 per day
Partial, non-disruptive use of a City of Huntsville building, or park facility $250 per day
Total closure or obstruction of public street or right-of-way, including
parking lots and on-street parking. Applicants must submit an events
permit request to the Huntsville Police Department
$50 per block or per lot,
per day
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Partial closure or obstruction of public street or right-of-way, including
parking lots and on-street parking
$25 per block, per day
Use of City parking lots, parking areas, and City streets (for the purpose
of parking film trailers, buses, catering trucks, and other large vehicles)
$50 per block or lot, per
day
The Applicant acknowledges and agrees that the City of Huntsville, Texas, possesses and retains exclusive
authority to grant the Applicant a revocable license for the use of its name, trademark, and logo, public
streets, rights-of-way, parks and buildings of the City as well as control over the hours of production and
the general location of the production. The City reserves the full and absolute right to prohibit all filming or
to order cessation of filming activity in order to promote the public health, safety and/or welfare. The
Applicant shall include a credit providing the following or similar statement: “Thank you to the City of
Huntsville for its generous support of this production. Filmed on location in Huntsville, Texas, USA.” This
requirement applies only if the production is a film or television program.
City acknowledges that City has no copyright interests in the film, video, photographs, or other product
created by Applicant on the City Property under this Agreement. Applicant is solely responsible for:
1) obtaining any necessary approvals or permits to film or photograph individuals on the
City Property, or to broadcast or publish images of individuals filmed or photographed on
the City Property,
2) compliance with all intellectual property laws; and
3) for any claims or lawsuits that may arise from the film, video, photograph, or other product
created under this Agreement
VII. VEHICLES AND EQUIPMENT
The Applicant shall provide a report listing the number of vehicles and types of equipment to be used during
the filming, including proposed hours of use and proposed parking locations. Such locations will need to be
specifically approved by the City Manager. On-street parking or use of public parking lots is subject to City
approval.
The use of exterior lighting, power generators, or any other noise- or light-producing equipment requires
on-site approval of the City Manager.
VIII. HOURS OF FILMING
Unless express written permission has been obtained from the City Manager in advance, and affected
property owners, tenants and residents have been notified, filming will be limited to the following hours:
Monday through Friday:
7:00 a.m. to 9:00 p.m.
Saturday, Sunday and holidays: 8:00 a.m. to 8:00 p.m.
IX. NOTIFICATION OF NEIGHBORS
The Applicant shall provide a short written description, approved by the City Manager, of the schedule for
the proposed production to the owners, tenants and residents of each property in the affected
neighborhood(s). The Applicant, or his or her designee, shall make a good faith effort to notify each owner,
tenant and resident of all such property, and shall submit, as part of this application, a report noting owners,
tenants and/or residents’ comments, along with their signatures, addresses and phone numbers. Based
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upon this community feedback, and other appropriate factors considered by the City Manager, the City
Manager may grant or deny the filming application.
X. CERTIFICATE OF INSURANCE
The Applicant shall attach a valid certificate of insurance, issued by a company authorized to conduct
business in the state of Texas, naming the City of Huntsville and its agents, officers, elected officials,
employees and assigns, as additional insured, in an amount not less than $1,000,000 general liability,
including bodily injury and property damage with a $5,000,000 umbrella; and automobile liability (if
applicable) in an amount not less than $1,000,000 including bodily injury and property damage.
XI. DAMAGE TO PUBLIC OR PRIVATE PROPERTY
The Applicant agrees to and shall pay in full, within ten (10) days of receipt of an invoice, the costs of repair
for any and all damage to public or private property, resulting from or in connection with, the production,
and restore the property to its original condition prior to the production, or to better than original condition.
It is expressly agreed that the Public Works Director shall determine whether damage has occurred, the
extent and amount of damage, and the cost of repairing the damages.
XII. HOLD HARMLESS AGREEMENT
The Applicant shall sign the following Hold Harmless Agreement holding the City harmless from any claim
that may arise from their use of designated public property, right-of-way, or equipment in conjunction with
the permitted use:
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I certify that I represent the firm which will be performing the filming/taping at the locations specified on the
attached permit application. I further certify that I and my firm will perform in accordance with the directions
and specifications of The City of Huntsville, Texas, and that I and my firm will indemnify and hold harmless
the City of Huntsville, Texas and its elected officials, officers, servants, employees, successors, agents,
departments and assigns from any and all losses, damages, expenses, costs and/or claims of every nature
and kind arising out of or in connection with the filming/taping and other related activities engaged in
pursuant to this Application.
I further certify that the information provided on this Application is true and correct to the best of my
knowledge, and that I possess the authority to sign this and other contracts and agreements with the City
of Huntsville, Texas on behalf of the firm.
Signed: ________________________________
Title: __________________________________
Date:__________________________________
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THE CITY OF HUNTSVILLE, TX
Application for Commercial Filming
Title of project
____________________________________________________________________________________
Type of production (feature film, television production, commercial, corporate, music video, etc.)
____________________________________________________________________________________
Proposed Filming Locations (attach additional pages if necessary)
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Date(s) of prep/filming
____________________________________________________________________________________
Primary Contact
Name
Cell phone
Email
Location Manager (if different from Primary Contact)
Name
Cell phone Email
Production Company Information
Name of Production Company
Address
City/State/Zip
Web Site
Primary Contact’s Name
Primary Contact’s Phone Primary
Contact’s Email
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Is this production already in contact with the Texas Film Commission? ______________
If yes, who is your contact at the Texas Film Commission?
Name
Phone
Email
PRODUCTION (Attach additional sheets if necessary.)
1. Production schedule and activities, including stunts, pyrotechnics, special effects, aerial photography,
amplified sound or use of animals: (Give dates and times and rain dates. Hours should include set-up,
holding of sets and restoration.)
2. Approximate number of persons involved with the production, including cast and crew:
3. Anticipated need of City personnel, equipment or property:
4. Public areas in which public access will be restricted during production:
5. Describe alterations to public property:
6. Number and type of production vehicles to be used and location(s) where vehicles will be parked:
7. Location where crew will be fed, if not at filming location:
8. Location where extras will be held, if not at filming location:
9. Please attach map of anticipated street closure(s) or other public area use.
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Applicant (production company representative):
__________________________________________________ Date: ______________ Name
__________________________________________________
Title
Application approved by Huntsville representative:
_________________________________________________ Date: ______________
The “Guidelines for Filming in Huntsville, Texas” apply to all motion picture production in Huntsville.
The Office of the City Manager may require the applicant to acknowledge receipt of the Guidelines prior
to approving this application.
Agenda Item #2a
Item/Subject: Consider authorizing the City Manager to execute a contract with Infrastructure
Management Services to perform a Street Condition Assessment.
Initiating Department/Presenter: Public Works
Presenter: Brent Sherrod, P.E., Director of Public Works
Recommended Motion: Move to authorize the City Manager to execute a contract with Infrastructure
Management Services (IMS) to perform a Street Condition Assessment in the amount of $95,114.00.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: As part of the City Council’s Strategic Plan, City staff issued a Request for Qualifications for
a street condition assessment with estimated costs to repair and/or replace portions of the City’s
streets. Four firms responded and were evaluated by a team of City staff.
Infrastructure Management Services (IMS) was selected for their professional services based on
experience and positive references, as well as their ability to integrate the newly collected data with
existing data and GIS of Huntsville. IMS has provided pavement management studies for the cities of
Farmers Branch, Pearland, Denton, Keller, Euless, Weatherford, and Huntsville.
A previous contract was approved with IMS in March of 2015 to perform a similar study. The Street
Division has utilized the data from the study each year to provide a street maintenance list in the
amount of approximately $1.5 million for pavement improvement throughout the City.
IMS has provided excellent customer service to the City since the 2015 assessment. In 2015, City streets
had a Pavement Condition Index (PCI) of 69. In utilizing the suggested 5-year pavement plan provided
by IMS, the PCI for City streets has increased to 72.
It has been five years since the original study and is time to reanalyze the streets. A new assessment
should account for streets involved in water and wastewater CIP upgrades to date, any development
or annexation with street infrastructure after 2015, and street maintenance done after the study. IMS
provided the City with extensive street data in 2015, which will all be updated and enhanced with a
new study to benefit future street maintenance projects.
Previous Council Action: A previous contract with IMS was approved by City Council in 2015 for street
condition assessment.
Financial Implications:
☒Item is budgeted: 101-323-55070 In the amount of $95,114.00 (amount in the budget account)
6/16/20
Agenda Item: 2a
CITY COUNCIL AGENDA
Agenda Item #2a
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information: Quotation for Professional Services
IMS Infrastructure Management Services Huntsville Quote 2020 page 1
Quotation for
Professional Services
To: Brent Sherrod, P.E., Public Works Director Date: June 8, 2020
From: Jeff Myers, M.S.A. Client Services Manager Project: Huntsville, TX
Subject: Huntsville Pavement Management Project No.: N/A
Thank you for taking the time to review the pavement data collection services offered by IMS
Infrastructure Management Services. IMS excels in pavement and asset management solutions and
can provide a full suite of data collection and software implementation services.
As we understand, the City maintains approximately 138 centerline miles of roadway. The Laser Road
Surface Tester (RST) conducts two passes on the major roadways (arterials and collectors) and a single
pass on the residential roadways, resulting in an estimated 183 survey miles. IMS stands ready to update
the data collected during the 2015 project. It is crucial that the City maintains the continuity of data to
maximize the benefits of the pavement management program.
The data will be collected following the
industry standard ASTM D6433 data
collection protocols and longitudinal
profile will be reported as the International
Roughness Index (IRI). The IMS scope of
services includes the acquisition of
objective surface condition data network
wide, HD digital imagery, pavement
analysis modeling, implementation of the
Easy Street Analysis (ESA) spreadsheet,
and development of a comprehensive 5-year rehabilitation plan that maximizes City resources through
the use of cost benefit practices. As an optional service, IMS could create an auto sync between the ESA
interactive spreadsheet and the City’s GIS, creating a weekly push of information. This would enable
easy transfer of all updated rehabilitation work.
Our approach, and key service differentiator, is based on three, time proven fundamentals:
Answer the questions that are being asked – don’t over-engineer the system or make it needlessly
complicated. Databases and the application of technology are meant to simplify asset management, not
make it more difficult.
Service and quality are paramount to success – the right blend of technically correct data, condition
rating, and reporting will provide the agency with a long-term, stable solution. Service to the Client
remains our top priority.
Local control and communications are key – it is important that all stakeholders understand the
impacts of their decisions and have the system outputs react accordingly. We excel in making ourselves
readily available.
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 2
Performing Objective ASTM D6433 Data Collection
The IMS fleet of pavement performance
equipment includes four Laser Road Surface
Testers, two Dynaflect Devices, and two
Sidewalk Surface Testers. For this survey, we
propose to use our Laser Road Surface Tester
(RST) enhanced with HD digital imagery and
GPS capabilities.
The RST, with its Laser Camera Array (LCA) is
capable of collecting a full array of pavement
condition data complete with high accuracy
GPS coordinates and multiple view digital
imagery for both rigid and flexible pavements
(in real time), as it traverses the roadway. An integrated Digital Direct Condition Rating System (DDCRS)
supplements the RST data for additional ASTM D6433 distress data elements, quality assurance, and
inventory information. Specialized data processing, using GIS as its backbone, allows the pavement data
to be quickly checked for completeness and quality.
The main components of the enhanced RST are:
A transducer bar with an array of 11 laser cameras, rate gyroscopes, inclinometers, and
accelerometers to measure pavement roughness, rutting, cracking, and geometrics.
DDCRS that may be customized to collect a variety of roadway attributes and extent-severity
based pavement distresses.
Ability to collect dual wheel path roughness to International Roughness Index (IRI) standards.
Up to 7 digital video cameras for forward, pavement, side and rear right-of-way images for
QA/QC, virtual drive deliverables, and right-of-way asset extraction.
High accuracy Global Positioning System (GPS) receiver with inertial navigation.
Dual distance measuring instruments to measure linear distances to within +/- 0.5%.
Laser Camera Array (LCA)
The LCA is an ASTM device capable of collecting automated
pavement condition data. The LCA is comprised of gyroscopes,
accelerometers and 11 high speed lasers configured to capture
roughness data to International Roughness Index (IRI) standards
and wheel path rutting measurements. Our 11-sensor configuration
provides greater precision and repeatability of profile data over
traditional five sensor configurations because it reduces the impact
of vehicle wander in the driving lane.
The LCA automatically collects transverse cracking, block cracking, alligator cracking, distortions and
texture. The laser camera technology automatically detects cracks and minute variances in the pavement
surface. Thus, the LCA greatly diminishes the subjective nature of pavement condition data collection
performed by “windshield” and image based field surveys.
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 3
GIS Integration & Mapping
The role of GIS in asset management cannot be
overstated. It is a powerful tool that provides the ability
to handle and present vast amounts of data in an
efficient manner. Not only does GIS allow an agency to
visually plot textural data, it also establishes an easy
access portal to the data through an efficient integration
with many 3rd party asset management applications.
IMS kicks off every project by completing a brief review
of the agency’s GIS environment to assess suitability
for network referencing, survey map preparation, and
pavement management purposes. Our team will
consume the City’s existing GIS files and use the GIS
as the basis for developing the network segmentation
on a logical block-to-block or intersection-to-
intersection basis. If the City retains an existing
pavement inventory linked to an asset management system, no changes will be made unless approved
by City staff.
The data collected by IMS is linked to the existing GIS environment and is supplied as a personal
geodatabase, spatial database engine, Auto CAD files, or a series of shape files. IMS collects XY
coordinates for all data elements using GPS technology coupled with inertial navigation and integrates
with most 3rd party GIS applications, including ESRI.
At a minimum, the GIS supplied by the City should have an ownership attribute, functional classifications,
contiguous line work, and be in a digital format such as shape files and/or personal/file geodatabases. As
a supplemental task, IMS also offers full service “GIS Clean-Up” and “Functional Class Review” activities
for agencies that require additional GIS development above and beyond standard network referencing
activities. IMS can also compare the existing roadway inventory within any current asset management
system to the City’s GIS environment. If they do not match and a one-to-one relationship is required, IMS
has the team available to develop the correct referencing information. This remains an optional activity to
be conducted at the discretion of City staff.
For this assignment, GIS will be used in four key areas of work:
1. GIS will be used to verify the streets to be surveyed and to create the routing maps for use during
the field surveys.
2. The survey productivity will be tracked through the plotting of the GPS data collected during the
field surveys. This will allow IMS to review all streets that have been covered, identify anomalies
in the referencing, and spot missed streets.
3. GIS will be used in processing the distress and inventory data. By plotting the data, we can QA
the data and identify data exceptions in addition to proofing out the GIS.
4. Personal geodatabases, spatial database engines, shape and/or KML files, can be created for the
visual presentation of condition data and analysis results.
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 4
PCI Development, Analysis Configuration & 5-Year CIP Plan
Immediately following the completion of the field survey’s IMS will begin processing the pavement distress
severity and extent scores in an effort to develop a Pavement Condition Index (PCI) for each roadway
segment. The condition results are analyzed by a team of IMS engineers, who then develop the
intelligence that drives rehabilitation candidate selection over a 5-year horizon. This section provides a
brief summary of the functionality of the IMS pavement analysis in order to emphasize our implementation
expertise as well as the abilities and constraints within a pavement analysis.
The purpose of pavement management is to produce cost effective maintenance programs that maximize
available resources and roadway life. By incorporating key components of a cost benefit analysis into the
analysis operating parameters, we can develop a game plan that is optimized to meet the needs of the
City. In addition, the analysis operating parameters described within this section will be delivered in an
easy to use Interactive Excel Spreadsheet including the segment PCI data, pavement deterioration
curves, triggers (priority weight factors), and the prioritized 5-year plan. Everything is linked to GIS in the
form of simple shape files or even a personal geodatabase.
Field Inspection Data and Pavement Condition Index (PCI)
The IMS analysis allows you to store information regarding your pavements, including surface types,
number of lanes, patching estimates, cross slopes, and sidewalk & curb types with replacement
estimates. Pavement condition data including surface distress, roughness, and deflection results can be
stored and analyzed. Using an in-house Pavement Manager Setup module, we can develop customized
condition elements, distress types (load & non-load), Indices (SDI, RI, & SI), weightings, and overall PCI
calculations.
In addition to the yearly programs, the net impact each budget scenario has on the expected condition of
the road network over time can be determined. This budget impact can be illustrated both in terms of the
yearly increase or decrease in the average network PCI score, PCI distribution, or % Backlog of roads
that were not selected by the budgets. IMS converts the difficult to understand FHWA and ASTM D6433
data to a 0-10 distress rating scale with distress weighted factors (DWF), where DWF = {Area under
D6433 deduct curves/3000}.
Modeling and Performance Curves
With an IMS analysis, you can forecast various budget
scenarios to help you determine your ideal
maintenance and rehabilitation schedule. The IMS
approach will help you decide what rehab activities
should be performed, when and where to perform
them, and an ideal budget for your system to maintain
it at a specific level of service.
IMS engineers use pavement deterioration models that
can be customized to reflect the climatic conditions and
structural characteristics of Huntsville’s road network.
As a result, performance curves can be developed on factors such as functional class, pavement type
and sub-grade strength.
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 5
Set Points and Operating Parameters
One of the most important aspects of the IMS approach is determining the ‘set points’ or thresholds of the
performance curves and other factors. In general, these set points determine what type of treatment will
be selected given the current or predicted condition of a road segment over time.
For example, the scatter plot displayed below illustrates a potential rehab selection process that may be
incorporated for Huntsville. Each dot represents the outcome of a pavement condition assessment on
each segment in the road network. The X-axis is the pavement condition score while the Y-axis is the
Sum of Load Associated Distress Deducts (can also be analyzed using Structural Condition data. The
boundaries created by the intersection of the vertical green lines and horizontal dashed black lines
represent the potential rehabilitation strategy for those given conditions. Each maintenance and
rehabilitation strategy is programmed to take place in the most optimal year for each roadway segment.
The color bands are also an effective way of illustrating the activity priorities through an analysis that
takes into account critical PCI drops, also known as “cost of deferment.” The IMS analysis specifically
targets “critical segments”, which is defined as segments that will drop into a more expensive treatment
category if they are not selected now. By presenting the rehab strategies in a visual format such as this,
the user, City staff, management, and Councils can easily understand, follow and potentially modify the
results with confidence.
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 6
Rehabilitation Analysis
An unlimited number of
pavement maintenance and
rehabilitation strategies can be
defined within our system. An
analysis is then run,
incorporating the performance
curves, set points, filter criteria
and rehab alternatives to identify
the overall need in terms of
rehab strategies and costs for
the City’s road network, for
today as well as year on year for
the next 5 to 10 years.
The IMS approach allows you to
input any number of “what if”
budget scenarios and produce
prioritized yearly rehab programs based on those funding levels over a 10-year analysis period. Typical
budget scenarios include Budget $/Year, Unlimited Budget $, “Do Nothing” Budget, and a Target PCI
Budget.
What is included in an IMS analysis & report?
Street ownership and inventory/attribute report
Present condition ranking – detailed and summary condition data including; Good/Fair/Poor, Load
Associated Distresses (LAD), Non-LAD, and SuperSegment reviews of each street in the
network, as well as the network as a whole.
Fix all budget analysis – this identifies the upper limit of spending by rehabilitating all streets
assuming unlimited funding.
Do nothing analysis – this identifies the effects of not performing roadway rehabilitation projects.
Steady state rehabilitation life cycle analysis – this identifies the minimum amount of rehabilitation
that must be completed in order to maintain the existing level of service over 3, 5, or 10 years.
PCI & funding levels – what funding will be necessary to maintain a PCI of 80, 85, & 95.
Plus or minus 50% and other additional runs – additional budget runs are completed at rates of
+50% and -50% of the suggested steady state analysis. Up to 10 budget scenarios will be run.
Integration of capital projects and Master Plans – ongoing and proposed projects that affect
roadway rehabilitation planning will be incorporated into the analysis.
Draft 5-year rehabilitation and prioritized paving plans – based on need, available budget and
level of service constraints; a minimum of three budget runs will be completed.
Final prioritized paving plan – incorporating feedback from stakeholder departments and utilities,
complete with budget and level of service constraints.
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 7
Easy Street Analysis (ESA) - Interactive Analysis Spreadsheet
While the results of the survey will certainly be documented and bound into a final report that illustrates
the findings of the survey, it is imperative that City staff have access to the pavement condition and
analysis results without having to become software experts. While IMS is a leading expert with most 3rd
party pavement management applications, we have engineered a simple and easy to use Excel
spreadsheet that utilizes the core metrics of any great pavement management system such as the ability
to prioritize and optimize the multi-year plans.
The IMS interactive Excel spreadsheet will be programmed to develop a multi-year maintenance and
rehabilitation plan using “cost of deferral” as a rehabilitation candidate selection constraint in an effort to
introduce cost-benefit techniques into the City’s pavement management plan. In addition, the Excel
spreadsheet will have referenced deterioration curves for each functional classification, pavement type,
and even pavement strength rating. The power of having the data in such an open architecture fashion
allows the City to utilize 3rd party software in the future if desired. The spreadsheet will also contain a full
suite of maintenance and rehabilitation techniques, unit rates, and associated PCI resets. The
parameters of the analysis (Priority Weighting Factors) can also be modified and reprioritized on the fly.
This will allow the City’s data to evolve with the priorities of elected officials and department staff.
Programmed priority weighting factors include functional classification, pavement type, and pavement
strength while actual candidate selection is based on the incremental cost of deferral.
As seen in the image below, the analysis data in the spreadsheet is supplemented with many cells
highlighted in yellow. The yellow highlighted cells simply indicate that they are “HOT” and can be
modified by the end user. Two of the yellow cells shown below represent the Annual Budget and the
Project ID. The Annual Budget cell can be modified with a new budget and the 5-year plan will
automatically re-prioritize on the fly. While IMS will have already aggregated the City’s segments
(intersection-to-intersection) into viable projects (multiple segments strung together to form a logical
project), the user has the ability to aggregate additional segments into a project or even remove a
segment from a project without having to become a software expert.
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 8
The spreadsheet also allows an agency to re-fresh the 5-year plan by entering the maintenance and
rehabilitation work completed. As seen in the image below, the spreadsheet is supplemented with “PCI
Override” functionality. When work is completed on a particular segment, the user simply inserts the
override PCI value along with a date. The spreadsheet then removes the segment from the 5-year plan
and updates all referenced network PCI averages.
Other features of the IMS Easy Street Analysis spreadsheet are as follows:
Red triangle tips that trigger a dialogue box explaining cell contents.
Ability to add new road segments and attributes on the fly.
Modifiable distress indices for City field inspections.
Input work completed and override segment level PCI scores.
Prioritize by neighborhoods, zones, or districts.
Ability to modify project lengths – includes aggregating and splits.
Commit projects and force “Must Do’s” or “Must Never Do”.
Program varying annual budgets over a 5-year horizon.
Commit a percentage of the budget to surface treatments if desired.
Automated rehab plan prioritization and optimization.
Macros that automatically sort and filter simple rehab and inventory lists.
Ability to sync the spreadsheet with the Data Viewer though a .CSV file export.
While the spreadsheet is not meant to replace pavement management systems, it is an alternative for
agencies that do not have the resources or staff to maintain a dedicated application. As an optional
service, IMS could develop an auto-link to the City’s GIS whereby the data from the ESA spreadsheet is
auto-updated in the City’s GIS. In this manner the City’s asset management software can consume any
attribute it desires from the GIS such as PCI, Project ID’s, Project Costs, etc.
Pavement Condition Summary
Today:3/30/2015
PCI:76 Current Network PCI:74
Surface Distress Index (SDI)Roughness Index (RI)Pavement Condition Index (PCI)PCI Survey DateStrength RatingCondition RatingLoad Associated Deducts (LADD)Non-Load Associated Deducts (NLAD)PCI OverridePCI Override DateCurrent PCI74 53 67 6/1/2014 MOD Good 0 0 66
55 63 57 6/1/2014 MOD Fair 27 18 55
70 63 68 6/1/2014 MOD Good 19 10 66
76 75 76 6/1/2014 MOD V Good 0 0 74
73 54 67 6/1/2014 MOD Good 0 0 66
72 50 65 6/1/2014 STRNG Good 0 0 64
71 51 65 6/1/2014 MOD Good 0 0 63
99 90 96 6/1/2014 MOD Excellent 0 0 96
61 49 57 6/1/2014 WEAK Fair 0 0 56
93 78 88 6/1/2014 MOD Excellent 0 0 87
14 30 20 6/1/2014 WEAK V Poor 77 8 18
93 80 89 6/1/2014 MOD Excellent 0 0 88
87 71 82 6/1/2014 MOD V Good 0 0 81
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 9
IMS Project References
The following projects provide a testament to our ability to provide quality asset management services.
The proposed project team has been involved with each of the following projects.
City of Denton, TX
Contact: Keith Gabbard, Street Superintendent
Email: keith.gabbard@cityofdenton.com Phone: (940) 349-8200
Since 2008, IMS has been the City’s dedicated pavement management consultant. IMS tested
approximately 525 test miles of roadway and completed the upload, configuration, and training for
Cartegraph Navigator. In 2009, IMS also completed a right of way asset inventory of curb/gutter,
sidewalks, and barriers complete with three views of GIS linked images for loading and delivery. The
pavement condition survey also included ground penetrating radar testing, roughness survey, and falling
weight deflection testing. IMS then completed a Cartegraph PAVEMENTview Plus analysis and report.
IMS is currently performing a network update for the City that will include an updated PMP report.
City of Grand Prairie, TX
Contact: Dane Stovall, Street Services Manager
Email: dstovall@gptx.org Phone:(972) 237-8526
In 2016, IMS performed a data collection project for the City of Grand Prairie. Our team surveyed the
entire network consisting of 360 survey miles. We loaded the data into the city’s MicroPAVER software,
and configured the data into the correct Cityworks format. The project was completed with a full pavement
analysis and report given as a deliverable to city staff.
City of Beaumont, TX
Contact: Dr. Joseph Majdelani, Director of Public Works
Email: josephmajdelani@beaumonttexas.gov Phone:(409) 880-3725
In 2015, IMS performed a full pavement condition study on the roadway network of Beaumont, Texas.
The project included a continuous survey of 837 test miles using the Laser RST in order to collect a full
range of concrete and asphalt surface distress defects. IMS loaded the data into the City’s Lucity software
and configured the existing Lucity instance. A comprehensive 5-year prioritized plan was developed and
delivered to the City in a final report. We are contracted with the City of Beaumont again in 2019.
City of Keller, TX
Contact: Alonzo Liñán, PE, PTOE, MPA, Director of Public Works
Email: alinan@cityofkeller.com Phone:(817) 743-4081
Since 2004, IMS has performed three data collection projects with the City of Keller. IMS surveys
approximately 260 miles of roadway using the RST equipped with lasers, digital cameras, touch screen
event boards, and inertial navigation. The IMS team has also completed deflection testing of the City’s
arterial network for each project. To maintain continuity of the data, IMS utilizes the same ASTM D6433
data collection protocols for each project. The Lucity pavement management module was configured to
best meet the City’s needs for maintenance and rehabilitation operations. A detailed Lucity analysis and
report was also developed for City review. IMS is planning to complete a comprehensive update for the
City later in 2015.
Huntsville, Texas
Pavement Management Update
IMS Infrastructure Management Services Huntsville Quote 2020 page 10
Proposed Project Budget
The detailed budget presented below is based on the IMS work plan and deliverables.
Task Activity Quant Units Unit Rate Total
Project Initiation
1 Project Initiation 1 LS $4,000.00 $4,000.00
2 Network Referencing & GIS Linkage 183 T-Mi $25.00 $4,575.00
3 GIS Clean-Up Services 12 HR $175.00 $2,100.00
Field Surveys
4 RST Mobilization/Calibration 1 LS $3,500.00 $3,500.00
5 RST Field Data Collection - Pavements 183 T-Mi $120.00 $21,960.00
6 Collection of Crossfall and Radius of Curvature 183 T-Mi $10.00 $1,830.00
7 Dynaflect Mobilization 1 LS $2,500.00 $2,500.00
a. Deflection Testing (Arterials & Collectors)90 T-Mi $170.00 $15,300.00
Data Management
8 Provision of Digital Images at 25-foot Intervals (Per View)183 T-Mi $15.00 $2,745.00
9 Data QA/QC, Processing, Format, & Supply (Excel; Shapefile; KML)183 T-Mi $30.00 $5,490.00
10 Pavement Data Load, Analysis, & Budget Development 1 LS $10,500.00 $10,500.00
a. "ESA - Easy Street Analysis" Pavement Management Spreadsheet Software Included in Base Activities
b. Customizable Prioritization & Cost-Benefit Analysis Included in Base Activities
c. Online ESA Spreadsheet Training via WebEx Included in Base Activities
11 ESA GIS Auto Sync Configuration 1 LS $6,000.00 $6,000.00
12 Final Written Report 1 LS $7,000.00 $7,000.00
13 Project Management 1 LS $4,114.00 $4,114.00
14 Council Presentation 1 LS $3,500.00 $3,500.00
Project Total:$95,114.00
2020 Pavement Condition Update
Huntsville, Texas
Thank you for considering IMS as a viable solution to your pavement management needs and we will
strive to become an asset and extension of the Huntsvillle staff and team. If any questions arise, please
do not hesitate to contact me at (417) 372-7021 or jmyers@imsanalysis.com.
Best Regards,
IMS Infrastructure Management Services
Jeff Myers,
Client Services Manager, Central Region
Agenda Item #2b
Item/Subject: Consider adopting Resolution No. 2020-23 authorizing the City Manager, Finance
Director, City Staff and the City’s Financial Advisor and Bond Counsel to proceed with all necessary
processes and documents in connection with the sale of Certificates of Obligation for constructing,
acquiring, improving, renovating, expanding and equipping City park and recreational facilities including
the City’s existing MLK Community Center; and constructing, acquiring, improving, renovating,
expanding and equipping an animal shelter including the purchase of any necessary land.
Initiating Department/Presenter: Finance
Presenter: Steve Ritter, Finance Director, and Aron Kulhavy, City Manager
Recommended Motion: Move to adopt Resolution No. 2020-23 authorizing the City Manager, Finance
Director, City Staff and the City’s Financial Advisor and Bond Counsel to proceed with all necessary
processes and documents in connection with the sale of Certificates of Obligation for constructing,
acquiring, improving, renovating, expanding and equipping City park and recreational facilities including
the City’s existing MLK Community Center; and constructing, acquiring, improving, renovating,
expanding and equipping an animal shelter including the purchase of any necessary land.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: The Finance Committee has discussed at length the issuance of debt for Bond Proposition
2 and excess debt capacity over and above the funds needed to construct the Proposition 2 projects.
In summary, the bond election of 2016 allowed for up to $24 million for the construction of City Hall
and the Service Center. Of the $24 million, $2 million has already been allocated for design of the
project and $2 million is for furniture, fixtures, and equipment.
The Finance Committee recommends paying for the FF&E out of cash reserves since it will have a useful
life of less than the 30 years of the bond terms, meaning $20 million in debt needs to be issued for the
project. Because this project is being financed by expiring debt, the funding to pay for the bonds results
in the ability to issue additional debt through certificates of obligation in the amount of $3.4 million
without affecting the tax rate.
In discussing various projects, the Finance Committee recommends two projects be financed with the
monies available. The first is $2 million in construction funding for the MLK Community Center, a
project identified in the Parks Master Plan and the Council’s Strategic Plan. Staff, in conjunction with
our architect consultant, is in the process of completing a needs assessment for the project. The second
is $1.4 million for an animal shelter facility. While the City is in discussions with others to operate an
animal services facility, the need for a new facility is evident.
The resolution for consideration is the first step in the issuance of certificates of obligation. The dollar
amount of the certificates of obligation may decrease from this point but cannot be in an amount
greater than $3.4 million. The debt is planned to be issued later this summer and must be issued before
the end of the current fiscal year at the end of September.
6/16/2020
Agenda Item: 2b
CITY COUNCIL AGENDA
Agenda Item #2b
Previous Council Action: None related to this Resolution.
Financial Implications:
☒There is no financial impact associated with this item. Debt falling off of GO bond debt in FY 19-
20 along with allocation of the Proposition 2 debt between the Utility Fund and General/Debt
Service will allow for issuance of this additional debt without an increase to the Debt Service
portion of the Property Tax rate
Approvals: ☒City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Resolution 2020-23
• Exhibit A
RESOLUTION NO. 2020-23
RESOLUTION AUTHORIZING PROCEEDING WITH ISSUANCE OF ONE OR MORE
SERIES OF THE CITY OF HUNTSVILLE, TEXAS COMBINATION TAX AND
REVENUE CERTIFICATES OF OBLIGATION AND FURTHER DIRECTING THE
PUBLICATION OF NOTICE OF INTENTION TO ISSUE SUCH CERTIFICATES OF
OBLIGATION; AND OTHER MATTERS RELATED THERETO
THE STATE OF TEXAS '
COUNTY OF WALKER '
CITY OF HUNTSVILLE '
WHEREAS, the City Council of the City of Huntsville, Texas (the "City") finds that the
payment in whole or in part of contractual obligations incurred or to be incurred for the purposes
set forth in Exhibit "A" attached hereto (the "Contractual Obligations") would be beneficial to the
inhabitants of the City and are needed to perform essential City functions; and
WHEREAS, the Council has deemed it advisable to give notice of intention to issue
certificates of obligation in a maximum principal amount not to exceed $3,400,000 (the
"Certificates") pursuant to the provisions of the Certificate of Obligation Act of 1971, Section
271.041 et seq., Local Government Code (the "Act") for the purpose of financing the Contractual
Obligations; and
WHEREAS, prior to the issuance of the Certificates, the City is required under the Act to
publish notice of its intention to issue the Certificates in a newspaper of general circulation in the
City and on the City's website, the notice stating: (i) the time and place tentatively set for the
passage of the ordinance authorizing the issuance of the Certificates, (ii) the maximum amount
and purpose of the Certificates to be authorized, and (iii) the manner in which the Certificates will
be paid; and
WHEREAS, the meeting at which this Resolution is adopted was open to the public and
public notice of the time, place and purpose of the meeting was given, all as required by Chapter
551, Texas Government Code, as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUNTSVILLE, TEXAS:
1. Attached hereto as Exhibit "A" is a form of the Notice of Intention (the "Notice")
to issue the Certificates, the form and substance of which is hereby adopted and approved.
2. Bond Counsel to the City shall cause the Notice to be published in substantially the
form attached hereto, in a newspaper of general circulation in the City, once a week for two
consecutive weeks, the date of the first publication to be at least 46 days prior to the time set for
the final passage of the ordinance authorizing issuance of the Certificates as shown in the notice.
The Director of Finance to the City shall cause the Notice to be published on the City's website at
least 46 days prior to the time set for the final passage of the ordinance authorizing issuance of the
Certificates and continuously until the final passage of the ordinance authorizing issuance of the
Certificates.
3. The Director of Finance, Financial Advisor and Bond Counsel to the City are
authorized to proceed with preparing the necessary bond and offering documents to effectuate the
sale of the Certificates, including making application to appropriate rating agencies and bond
insurers, if applicable.
4. This Resolution shall become effective immediately upon adoption. The Mayor
and City Secretary are hereby authorized and directed to execute the certificate to which this
Resolution is attached on behalf of the City and the Mayor, City Secretary and City Manager are
further authorized to do any and all things proper and necessary to carry out the intent of this
Resolution.
5. The City hereby authorizes the disbursement of a fee equal to the lesser of (i) one-
tenth of one percent of the principal amount of each series of the Certificates being issued or (ii)
$9,500 per series, provided that such fee shall not be less than $750, to the Attorney General of
Texas Public Finance Division for payment of the examination fee charged by the State of Texas
for the Attorney General's review and approval of public securities and credit agreements, as
required by Section 1202.004 of the Texas Government Code. The appropriate member of the
City's staff is hereby instructed to take the necessary measures to make this payment. The City is
also authorized to reimburse the appropriate City funds for such payment from proceeds of the
Certificates.
_____________
RESOLVED this 16th day of June 2020.
ATTEST: CITY OF HUNTSVILLE, TEXAS
__________________________________ ___________________________________
Brenda Poe, City Secretary Andy Brauninger, Mayor
APPROVED AS TO FORM:
____________________________
Leonard Schneider, City Attorney
EXHIBIT "A"
NOTICE OF INTENTION REGARDING
THE ISSUANCE OF ONE OR MORE SERIES OF THE
CITY OF HUNTSVILLE, TEXAS
COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION
NOTICE IS HEREBY GIVEN that it is the intention of the City Council of the City of Huntsville, Texas,
to issue one or more series of interest bearing certificates of obligation of the City entitled "City of
Huntsville, Texas Combination Tax and Revenue Certificates of Obligation" (the "Certificates") for the
purpose of paying contractual obligations incurred or to be incurred by the City for: (1) constructing,
acquiring, improving, renovating, expanding and equipping City park and recreational facilities including
the City’s existing MLK Community Center; (2) constructing, acquiring, improving, renovating, expanding
and equipping an animal shelter including the purchase of any necessary land; and (3) professional services
including fiscal, engineering, architectural and legal fees and other such costs incurred in connection
therewith including the costs of issuing the Certificates. The City Council tentatively proposes to consider
for first and final reading at a meeting to commence at 6:00 p.m. on the 18th day of August 2020 at the
City Hall Council Chambers, 1212 Avenue M, Huntsville, TX 77340, the passage of an ordinance
authorizing the issuance of the Certificates. The maximum amount of the Certificates that may be
authorized for such purpose is $3,400,000. The City Council presently proposes to provide for the payment
of such Certificates from the levy and collection of ad valorem taxes in the City as provided by law and
from the surplus revenues of the City's utility system in an amount not to exceed $10,000, remaining after
payment of all operation and maintenance expenses thereof, and all debt service, reserve and other
requirements in connection with all of the City's revenue bonds or other obligations (now or hereafter
outstanding) which are payable from all or any part of the net revenues of the City's utility system. The
following information is required pursuant to Texas Local Government Code, Section 271.049(b)(4): As
of June 16, 2020, principal of all outstanding debt obligations of the City is $28,700,000 (the City currently
anticipates issuing, in conjunction with the issuance of the Certificates, approximately $20 million in
additional general obligation bonds approved by the voters in Proposition 2 of the November 8, 2016 bond
election). As of June 16, 2020, combined principal and interest required to pay all outstanding debt
obligations of the City on time and in full is $41,171,346. The maximum principal amount of the
Certificates to be authorized is $3,400,000. The estimated combined principal and interest required to pay
the Certificates to be authorized on time and in full is $4,936,400. The estimated interest rate for the
Certificates to be authorized is 2.65%. Such estimate takes into account a number of factors, including the
issuance schedule, maturity schedule and the expected bond ratings of the proposed bonds. Such estimated
maximum interest rate is provided as a matter of information but is not a limitation on the interest rate at
which the bonds, of any series thereof, may be sold. The maximum maturity date of the Certificates to be
authorized is August 15, 2045.
CITY OF HUNTSVILLE, TEXAS
Agenda Item #3a
Item/Subject: Consider approving nominee for City boards, committees, and commissions.
Initiating Department/Presenter: City Council
Presenter: Mayor Andy Brauninger
Recommended Motion: Mayor moves his nomination as presented.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion:
Planning Commission –
Sharon Lynch
Sharon Lynch has served in public schools for 10 years, assisting students with severe disabilities, speech
language pathologist, educational diagnostician, educational consultant, Region 4 Education Service
Center, SHSU Professor, Department Chair, and Professor Emeritus. She has a deep love for the
Huntsville community and would like to be essential in preserving the quality of life, while recognizing
development will continue.
Previous Council Action: None.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
6/16/20
Agenda Item: 3a
CITY COUNCIL AGENDA