5-5-2020 packet
CITY OF HUNTSVILLE, TEXAS
Andy Brauninger, Mayor
Notice is hereby given of a Regular Meeting of the Huntsville City Council to be held May 5, 2020, beginning
at 6:00 P.M. by teleconferencing for the purpose of considering the following agenda items. All agenda items
are subject to action. The Chambers at City Hall will be closed.
The Governor of Texas has issued an Executive Order with guidelines for the temporary suspension of
certain portions of the Texas Open Meetings Act in order to avoid social gatherings of more than ten (10)
people during the COVID-19 virus pandemic. This allows cities to have council meetings via teleconference
and to conduct executive sessions via teleconference. These actions are being taken to mitigate the spread of
the virus by avoiding meetings that bring people into a group setting and in accordance with Section 418.016
of the Texas Government Code.
Telephonic capabilities will be utilized to allow individuals to address the City Council. Members of the
public are entitled to participate remotely via Toll-Free Dial-in Number: 1-877-309-2073; Access code: 909-
316-189, or watch the meeting from a computer, tablet or smartphone at www.HuntsvilleTX.gov/Meetings.
An electronic copy of the agenda can be found at www.HuntsvilleTX.gov/AgendaCenter and posted outside
on the bulletin board in front of City Hall.
MAIN SESSION [6:00 P.M.]
CALL TO ORDER (Roll Call)
INVOCATION AND PLEDGES BY MAYOR PRO TEM - U.S. Flag and Texas Flag
1. CONSENT AGENDA
Public comments will be called for by the presiding officer before action is taken on these items. (Approval of
Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for
full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on April 21, 2020. [Brenda Poe, City Secretary]
b. SECOND READING - Consider adopting Ordinance 2020-24 in denying the Distribution Cost Recovery
Factor rate increase by Entergy Texas Inc., second reading. [Leonard Schneider, City Attorney]
c. SECOND READING - Consider authorizing the City Manager to award the purchase of Street
Milling/Overlay/Rehab Services, to Larry Young Paving in the amount of $1,168,288.76, second reading.
[Brent S. Sherrod, P.E., Director of Public Works]
d. Consider authorizing the City Manager to award the purchase of Street Pressure Pave Services to Donelson
Construction, LLC, in the amount of $88,850.50. [Brent S. Sherrod, P.E., Director of Public Works]
e. Consider the approval of Buyboard Contract # 555-18 with Southern Trenchless Solutions, LLC to repair
an existing sewer line and associated components in the 100 block of Smith Hill Road. [Brent S. Sherrod,
P.E., Director of Public Works]
f. Consider adoption of Ordinance 2020-26 to amend the budget for FY 19-20 and/or CIP Project budgets.
[Steve Ritter, Finance Director]
g. Consider a motion authorizing the City Manager to approve a purchasing agreement with Office Depot for
office supplies as needed for City departmental operations. [Steve Ritter, Finance Director]
h. Consider authorizing the City Manager to amend an agreement with Freese and Nichols, Inc. for
professional engineering services for Bond Proposition #3 – Water Infrastructure Projects (#17-01-01).
[Y.S. “Ram” Ramachandra, City Engineer]
Paul Davidhizar, Position 1 At-Large
Dee Howard Mullins, Position 2 At-Large
Clyde D. Loll, Position 3 At-Large
Mari Montgomery, Position 4 At-Large
Daiquiri Beebe, Ward 1
Russell Humphrey, Ward 2
Blake Irving, Ward 3
Mayor Pro Tem Joe P. Rodriquez, Ward 4
i. Consider authorizing the City Manager to apply for the 2020 Coronavirus Emergency Supplemental
Funding (CESF) Program and adopt Resolution 2020-21. [Kristie Hadnot, Grants Manager]
2. STATUTORY AGENDA
a. Consider authorizing the City Manager to award the construction contract for 12th Street Sidewalk and
Lighting Improvement CDBG Project #18-10-10. [Y.S. “Ram” Ramachandra, City Engineer]
b. Consider authorizing the City Manager to apply for the FY 2019 Staffing for Adequate Fire and Emergency
Response (SAFER) Grant through the U.S. Department of Homeland Security for $768,600, which includes
matching funds of $297,171, and adopting Resolution 2020-20. [Greg Mathis, Fire Chief]
3. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider Ordinance 2020-27 extending the Disaster Declaration issued by Mayoral proclamation on March
13, 2020 in response to COVID-19. [Aron Kulhavy, City Manager]
b. Consider action to accept Councilmember Davidhizar’s resignation from City Council. [Andy Brauninger,
Mayor]
c. Consider action to appoint a member to City Council for the At-Large Position 1 unexpired term. [Andy
Brauninger, Mayor]
4. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion.
No action will be taken.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
6. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City
staff, for which no action will be discussed or taken.)
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A” thru “G” and
lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding said annexation.
[Leonard Schneider, City Attorney]
8. RECONVENE
Take action on items discussed in executive session, if needed.
ADJOURNMENT
*If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive
session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section
551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property;
551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices;
551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits;
and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed
during Executive Session.
CERTIFICATE
I, Brenda Poe, City Secretary, do hereby certify that a copy of the May 5, 2020 City Council agenda was posted on the City Hall
bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website,
www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code.
DATE OF POSTING: 4/30/2020
TIME OF POSTING: 11:05 am ____________________________
TAKEN DOWN: Brenda Poe, City Secretary
Brenda Poe
MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD
TELEPHONICALLY ON THE 21st DAY OF APRIL 2020, AT 6:00 P.M.
The Council met in a telephonic session with the following:
COUNCILMEMBERS PRESENT: Andy Brauninger, Daiquiri Beebe, Blake Irving, Russell Humphrey, Dee
Howard Mullins, Paul Davidhizar, Joe P. Rodriquez, Mari Montgomery, Clyde D. Loll
COUNCILMEMBERS ABSENT: None
OFFICERS PRESENT: Aron Kulhavy, City Manager; Brenda Poe, City Secretary; Leonard Schneider, City
Attorney
MAIN SESSION [6:00 P.M.]
CALL TO ORDER – Mayor Brauninger called the meeting to order at 6:00 p.m.
City Secretary Brenda Poe read the following statement: “This meeting of the Huntsville City Council is
being conducted by telephonic conferencing as allowed by the Governor’s Order to suspend certain portions
of the Open Meetings Act. The public is requested to not make any comments until invited by the Mayor Pro
Tem and then please do not speak over each other. The public, council and staff are requested to make sure
there is no background noise and to try to participate from a quiet area. The pledge of allegiance is being
performed by the Mayor Pro Tem only. When roll call is made each council member is asked to announce by
stating your name. It is requested each staff member identify themselves by name before speaking. When the
Mayor Pro Tem allows comments from the public it is requested the person speaking state their name for the
record. This meeting is being recorded and made available to the public on our website and Facebook page.”
The City Secretary conducted a roll call for attendance.
PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state,
under God, one, and indivisible.
Councilmember Loll gave the invocation and Mayor Brauninger said the pledges.
1. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items.
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with
staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory
Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on April 7, 2020. [Brenda Poe, City
Secretary]
b. SECOND READING - Consider authorizing the City Manager to approve a purchasing
agreement with FleetCor for Fuelman fuel cards for off-site point of sale fueling of City vehicles,
second reading. [Brent S. Sherrod, P.E., Director of Public Works]
c. Consider the approval of outsourcing electrical services for the installation of 17 lampposts in
downtown. [Tammy Gann, Director of Economic Development/Special Projects]
Councilmember Loll made a motion to approve the consent agenda; the motion was seconded by
Councilmember Davidhizar. The motion was adopted, 9-0.
2. STATUTORY AGENDA
a. FIRST READING - Consider authorizing the City Manager to award the purchase of Street
Milling/Overlay/Rehab Services, to Larry Young Paving in the amount of $1,168,288.76, first
reading. [Brent S. Sherrod, P.E., Director of Public Works]
First reading, no action taken.
b. Consider adopting Bruce Brothers Huntsville Municipal Airport (UTS) Master Plan 2020. [Y. S.
“Ram” Ramachandra, City Engineer]
Councilmember Rodriquez made a motion to adopt Bruce Brothers Huntsville Municipal Airport (UTS)
Master Plan 2020; the motion was seconded by Councilmember Davidhizar. The motion was adopted, 9-
0.
3. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider Ordinance 2020-25 extending the Disaster Declaration issued by Mayoral proclamation
on March 13, 2020 in response to COVID-19. [Aron Kulhavy, City Manager]
Councilmember Rodriquez made a motion to approve Ordinance 2020-25 extending the Disaster
Declaration issued by Mayoral proclamation on March 13, 2020 in response to COVID-19; the motion
was seconded by Councilmember Davidhizar. Councilmember Montgomery made a statement about
testing. The motion was adopted, 8-0.
b. FIRST READING - Consider adopting Ordinance 2020-24 in denying the Distribution Cost
Recovery Factor rate increase by Entergy Texas Inc., first reading. [Leonard Schneider, City
Attorney]
First reading, no action taken.
4. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the
discussion. No action will be taken.
No requests were submitted by the deadline.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
None
6. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and
City staff, for which no action will be discussed or taken.)
The City Secretary to reminded citizens that the the City of Huntsville is continuing to follow Governor Greg
Abbott’s directives to increase social distancing and avoid large groups gathering. The Governor ordered the
closure of State Parks at the close of business Tuesday, April 7th and that continues. Playground equipment,
sports courts, restrooms, workout stations, and pavilions will be temporarily closed to the public until the
Governor’s order is lifted and the public safety conditions improve. The remainder of the park will be open
for walking, hiking, and other outdoor activities. This directive only applies to city-owned parks and does not
apply to golf courses, privately-owned parks, or property owned by Sam Houston State University. Follow
updates, pay bills and conduct business online at HuntsvilleTX.gov and all social media – Facebook,
Instagram, Twitter, and Nextdoor.
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter
551, 551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A”
thru “G” and lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding
said annexation. [Leonard Schneider, City Attorney]
The Council adjourned to Executive Session at 6:44 p.m.
8. RECONVENE
The Council reconvened at 7:22 p.m.
ADJOURNMENT
Mayor Brauninger adjourned the meeting without objection at 7:23 p.m.
Brenda Poe, City Secretary
ATTEST: CITY OF HUNTSVILLE
________________________________ ________________________________
Brenda Poe, City Secretary Andy Brauninger, Mayor
ORDINANCE NO. 2020-24
AN ORDINANCE BY THE CITY OF HUNTSVILLE, TEXAS (“CITY”) DENYING
THE DISTRIBUTION COST RECOVERY FACTOR RATE INCREASE
REQUEST OF ENTERGY TEXAS, INC. FILED ON MARCH 31, 2020; SETTING
JUST AND REASONABLE RATES FOR ENTERGY TEXAS, INC. FOR SERVICE
WITHIN THE MUNICIPAL LIMITS; FINDING THAT THE MEETING
COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS
WHEREAS, on or about March 31, 2020, Entergy Texas, Inc. (“Entergy”) filed an
Application to Amend its Distribution Cost Recovery Factor (“DCRF”)
with the City to increase electric rates by amending its DCRF rider pursuant
to Public Utility Regulatory Act (“PURA”) Section 36.210;
WHEREAS, City has exclusive original jurisdiction over the rates, operations and
services of an electric utility within its municipal limits pursuant to PURA
Section 33.001(a);
WHEREAS, the jurisdictional deadline for the City to act in this rate matter is May 30,
2020;
WHEREAS, Entergy’s existing DCRF rider is set to collect approximately $3.2 million
per year;
WHEREAS, Entergy’s proposed amended Distribution Cost Recovery Factor rider
would increase customer rates in the Entergy Service Area by
approximately $20.4 million per year, for a total of $23.6 million per year;
WHEREAS, the City retained the Lawton Law Firm, P.C. to review the Company’s rate
request and make necessary rate recommendations to the City; and
WHEREAS, the Lawton Law Firm has recommended that the City deny the Company’s
request to amend its Distribution Cost Recovery Factor.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF HUNTSVILLE, TEXAS, THAT:
Section 1. That the statement and findings set out in the preamble to this ordinance are
hereby in all things approved and adopted.
Section 2. The City of Huntsville hereby denies Entergy’s request to amend its
Distribution Cost Recovery Factor in total.
Section 3. The meeting at which this ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code Chapter 551.
Section 4. This ordinance shall become effective from and after its passage.
PASSED AND APPROVED this 5th day of May 2020.
THE CITY OF HUNTSVILLE
__________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
Agenda Item #1c
Item/Subject: SECOND READING - Consider authorizing the City Manager to award the purchase of
Street Milling/Overlay/Rehab Services, second reading.
Initiating Department/Presenter: Public Works
Presenter: Brent Sherrod, P.E., Director of Public Works
Recommended Motion: Move to authorize the City Manager to award the purchase of Street
Milling/Overlay/Rehab Services, to Larry Young Paving in the amount of $1,168,288.76.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: As part of the City Council’s 2014 Strategic Plan, the City awarded a comprehensive street
assessment study to Infrastructure Management Services (IMS), with the primary goal being to
determine the condition and rank City streets based on data gathered by IMS. IMS provided the City
with a street condition assessment and a five (5) year maintenance plan for improving the overall street
condition within the City.
Based on the findings, the City has solicited annual competitive sealed proposals for street milling with
overlay, with the current fiscal year requirements reflected in the attached bid tabulation. Bid notice
was published as required in the Huntsville Item, and posted on the City of Huntsville website and on
the Public Purchase bid platform.
Six (6) bids were received and opened on March 24, 2020 in response to an invitation for bids for current
year (year five of the IMS Study) street paving requirements, with specifications stating an award based
on best value, with selection criteria including, but not limited to: purchase price, similar work
experience history, technical expertise and experience, and overall proposal suitability. The bids
received are reflected in the attached bid tabulation. This project will be reduced by approximately 25
percent due to the negative financial impact to the City, related to the Coronavirus pandemic. Streets
eliminated from this year’s project will be added to future budgets.
Public Works staff has evaluated the bids received to determine the best value to the City with respect
to the considerations referenced above. The lowest bidder, Larry Young Paving, offers high-quality
milling and overlay services as recommended by the Cities of Bryan and Hearne, and is thereby
recommended for award for the current year requirements. Given the positive experience from Bryan
and Hearne Administration with this contractor for these paving services and being the low bidder by a
significant amount, Larry Young Paving’s response is considered by Public Works management staff to
offer the best value to the City.
5/5/2020
Agenda Item: 1c
CITY COUNCIL AGENDA
Agenda Item #1c
Previous Council Action: N/A
Financial Implications:
☒Item is budgeted: _101 323 53051 __ In the amount of $ 1,598,262.00___
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Bid Tabulation
Bid No. 20-07 March 24, 2020
Asphaltic Concrete Paving & St. Milling Services2:00 p.m., Central Standard Time
Bid Tabulation
On Street Work Scope From To Square Yards Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
14th St. Mill & Overlay 2"Ave Q University Ave.8622.24 $ 12.50 $ 107,778.00 13.22$ 113,986.01$ 13.50$ 116,400.24$ 14.49$ 124,936.26$ 19.35$ 166,840.34$ 15.61$ 134,612.16$
15 th St. Mill & Overlay 2"University Ave.Bobby K Marks Dr.4989.1 $ 12.50 $ 62,363.75 13.17$ 65,706.45$ 13.50$ 67,352.85$ 14.49$ 72,292.06$ 20.00$ 99,782.00$ 15.74$ 78,516.69$
18th St. Mill & Overlay 2"Ave S Ave O 5828 $ 12.50 $ 72,850.00 13.21$ 76,987.88$ 13.50$ 78,678.00$ 14.49$ 84,447.72$ 18.95$ 110,440.60$ 16.97$ 98,872.64$
20th 1/2 St. Mill & Overlay 2"Ave N 1/2 Ave N 914 $ 12.50 $ 11,425.00 14.17$ 12,951.38$ 13.50$ 12,339.00$ 14.49$ 13,243.86$ 48.30$ 44,146.20$ 28.10$ 25,684.74$
Cedar Dr. Mill & Overlay 2"Hickory Dr.Pecan Dr.2465 $ 12.50 $ 30,812.50 13.54$ 33,376.10$ 13.50$ 33,277.50$ 14.49$ 35,717.85$ 24.80$ 61,132.00$ 18.96$ 46,742.39$
Greenwood Mill & Overlay 2"Greenleaf End 2167 $ 12.50 $ 27,087.50 13.30$ 28,821.10$ 13.50$ 29,254.50$ 14.49$ 31,399.83$ 26.40$ 57,208.80$ 19.86$ 43,031.85$
Maple Ln Mill & Overlay 2"Hickory Dr.Normal Park Dr.1535 $ 12.50 $ 19,187.50 13.90$ 21,336.50$ 13.50$ 20,722.50$ 14.49$ 22,242.15$ 33.00$ 50,655.00$ 22.14$ 33,978.25$
Oaklawn Mill & Overlay 2"South Park End 3051 $ 12.50 $ 38,137.50 13.41$ 40,913.91$ 13.50$ 41,188.50$ 14.49$ 44,208.99$ 22.10$ 67,427.10$ 17.39$ 53,067.00$
Old Madisonville Rd. Mill & Overlay 2"10th St.7th St.3500.31 $ 12.50 $ 43,753.88 13.56$ 47,464.20$ 13.50$ 47,254.19$ 14.49$ 50,719.49$ 20.90$ 73,156.48$ 17.97$ 62,895.22$
Palm Mill & Overlay 2"Sycamore South Park 2020 $ 12.50 $ 25,250.00 15.16$ 30,623.20$ 13.50$ 27,270.00$ 14.49$ 29,269.80$ 27.90$ 56,358.00$ 20.52$ 41,455.58$
Park Hill Mill & Overlay 2"South Park End 3811 $ 12.50 $ 47,637.50 13.52$ 51,524.72$ 13.50$ 51,448.50$ 14.49$ 55,221.39$ 23.20$ 88,415.20$ 16.90$ 63,653.08$
Pine Grove Dr. Mill & Overlay 2"FM 1374 Piney Bough 3876 $ 12.50 $ 48,450.00 13.35$ 51,744.60$ 13.50$ 52,326.00$ 14.49$ 56,163.24$ 23.20$ 89,923.20$ 17.33$ 67,175.19$
Piney Bough Dr. Mill & Overlay 2"Knob Oaks Dr.Pine Grove Dr.2996 $ 12.50 $ 37,450.00 14.26$ 42,722.96$ 13.50$ 40,446.00$ 14.49$ 43,412.04$ 26.54$ 79,394.00$ 18.47$ 55,341.59$
Pleasant St. Mill & Overlay 2"State Highway 75 Old Madisonville Rd.1868 $ 12.50 $ 23,350.00 14.44$ 26,973.92$ 13.50$ 25,218.00$ 14.49$ 27,067.32$ 29.45$ 55,012.60$ 22.95$ 42,875.89$
Sleepy Hollow Cir. Mill & Overlay 2"Pine Shadows Dr.North End 2659 $ 12.50 $ 33,237.50 14.41$ 38,316.19$ 13.50$ 35,896.50$ 14.49$ 38,528.91$ 24.00$ 63,816.00$ 18.97$ 50,446.76$
Sout Park Mill & Overlay 2"Olive Greenleaf 3646 $ 12.50 $ 45,575.00 13.52$ 49,293.92$ 13.50$ 49,221.00$ 14.49$ 52,830.54$ 20.20$ 73,649.20$ 16.88$ 61,560.97$
Sycamore Ave. Mill & Overlay 2"Sam Houston Ave.Private Drive 10015 $ 12.50 $ 125,187.50 13.76$ 137,806.40$ 13.50$ 135,202.50$ 14.49$ 145,117.35$ 18.25$ 182,773.75$ 15.42$ 154,411.18$
Willowbend Mill & Overlay 2"Crosstimbers Normal Park Dr.8461 $ 12.50 $ 105,762.50 13.00$ 109,993.00$ 13.50$ 114,223.50$ 14.49$ 122,599.89$ 19.50$ 164,989.50$ 15.82$ 133,891.27$
9th St.Mill & Overlay 1.5"Ryans Ferry Rd.Ave C 1540.69 $ 8.75 $ 13,481.38 9.10$ 14,020.28$ 9.50$ 14,636.56$ 9.49$ 14,621.15$ 20.50$ 31,584.15$ 14.21$ 21,893.21$
Ave D Mill & Overlay 1.5"South End 9th St.438.2 $ 8.75 $ 3,834.25 14.33$ 6,279.41$ 9.50$ 4,162.90$ 9.49$ 4,158.52$ 53.70$ 23,531.34$ 16.34$ 7,160.48$
Oak Dr.Mill & Overlay 1.5"11th St.Bois D Arc Dr.2243 $ 8.75 $ 19,626.25 9.10$ 20,411.30$ 9.50$ 21,308.50$ 9.49$ 21,286.07$ 17.05$ 38,243.15$ 11.26$ 25,247.42$
Pleasant St.Mill & Overlay 1.5"Normal Park Dr.State Highway 75 3129 $ 8.75 $ 27,378.75 9.00$ 28,161.00$ 9.50$ 29,725.50$ 9.49$ 29,694.21$ 14.50$ 45,370.50$ 12.09$ 37,847.41$
Smith Hill Rehab.Unnamed Roosevelt 6650 $ 16.25 $ 108,062.50 18.41$ 122,426.50$ 19.50$ 129,675.00$ 24.00$ 159,600.00$ 24.65$ 163,922.50$ 22.99$ 152,905.60$
Smith Hill Overlay 1.5" HMAC FM 2821 Unnamed 2721 $ 8.75 $ 23,808.75 9.00$ 24,489.00$ 9.50$ 25,849.50$ 9.49$ 25,822.29$ 16.20$ 44,080.20$ 10.63$ 28,919.96$
Smith Hill Overlay 1.5"7th St.Roosevelt 2581 $ 8.75 $ 22,538.75 9.00$ 23,229.00$ 9.50$ 24,519.50$ 9.49$ 24,493.69$ 16.65$ 42,973.65$ 10.32$ 26,636.79$
10th Mill & Overlay 2"OMR Ave O 3541 $ 12.50 $ 44,262.50 13.23$ 46,847.43$ 13.50$ 47,803.50$ 14.47$ 51,238.27$ 20.50$ 72,590.50$ 17.84$ 63,169.62$
$ 1,168,288.76 1,266,406.36$ 1,275,400.24$ 1,380,332.89$ 2,047,415.96$ 1,611,992.94$
$ Sq. Yd. $ 7.00 -$ 9.50$ 8.00$ 10.95$ 25.00$ 12.47$
$ Sq. Yd. $ 12.50 -$ 15.00$ 14.00$ 15.95$ 35.00$ 20.76$
$ Sq. Yd. $ 8.75 -$ 9.50$ 10.00$ 11.95$ 30.00$ 13.48$
$ Sq. Yd. $ 16.25 -$ 20.00$ 22.00$ 25.95$ 47.00$ 24.74$
$ 1,168,288.76 1,266,406.36$ 1,275,400.24$ 1,380,332.89$ 2,047,415.96$ 1,611,992.94$
Pavecon Ltd.Co.
*NOTICE: Award is contingent upon vendor meeting requirements and formal authorization by City officials
Smith & Company
TOTAL PRICE FOR ALL STREET SEGMENTS LISTED
Angel Brothers Enterprises, Ltd. Larry Young Paving Inc.Knife River Corporation AAA Asphalt Paving Inc.
TOTAL PRICE FOR ALL LISTED STREET SEGMENTS
Additional Unnamed Streets-Unit price per square yard 1" Type F HMAC
Additional Unnamed Streets-Unit price per square yard Mill & Lay 2" HMAC
Additional Unnamed Streets - Unit price per square yard Overlay 1.5" HMAC
Additional Unnamed Steets-Unit price per square yard Rehabilitation
Agenda Item #1d
Item/Subject: Consider authorizing the City Manager to award the purchase of Street Pressure Pave
Services to Donelson Construction, LLC, in the amount of $88,850.50
Initiating Department/Presenter: Public Works
Presenter: Brent Sherrod, P.E., Director of Public Works
Recommended Motion: Move to authorize the City Manager to award the purchase of Street Pressure
Pave Services to Donelson Construction, LLC, in the amount of $88,850.50
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: As part of the City Council’s 2014 Strategic Plan, the City awarded a comprehensive street
assessment study to Infrastructure Management Services (IMS), with the primary goal being to
determine the condition and rank city streets based on data gathered by IMS. IMS provided the city
with a street condition assessment and a five (5) year maintenance plan for improving the overall street
condition within the city.
Public Works has sought new and better pavement preservation methods for both financial and
aesthetic reasons. Citizens have complained that simple crack sealing leaves the streets unsightly. It is
however, a very necessary part of pavement preservation. Micro-chip seals have been used to preserve
the street surface around the United States but not in Huntsville. Donelson Construction has developed
a proprietary system to crack seal and micro-surface seal streets in one operation. Donelson’s
proprietary process is called Pressure Pave.
Pressure Pave consists of fusing the Pressure Pave sealant (underseal) with their patented MAQS
system. MAQS stands for Modified Aggregate Quick Set surfacing and pressure pave system. MAQS is
a patent protected, polymer-modified cold mix paving system that prolongs the life span of a road by
an average of 8-12 years. A road treated using the MAQS system can be driven on at full traffic capacity
in about 30 minutes. Donelson Construction’s process is protected by Patent Nos. 9879387, 9260826,
20150322632, 8033775 and 7312262 and cannot be duplicated by other firms and is thereby exempted
from competitive bidding per Texas Local Government Code, Chapter 252.022.
Public Works recommends application of this propriety product to Brookview Drive as an opportunity
for staff, Council and citizens to use, view, and monitor for the possibility of future use of Pressure
Pave in other areas of the city. Brookview Drive is a good candidate for this product to be applied on
because of its age, class, and condition.
Previous Council Action: N/A
5/5/2020
Agenda Item: 1d
CITY COUNCIL AGENDA
Agenda Item #1d
Financial Implications:
☒Item is budgeted: _101 323 53051 __ In the amount of $ 429,973.24___
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Proposal
DONELSON CONSTRUCTION CO., LLC WORK ORDER
Proposal: 03-0420-10
NOTICE TO OWNER
FAILURE OF THIS CONTRACTOR TO PAY THOSE PERSONS SUPPLYING MATERIAL OR
SERVICES TO COMPLETE THIS CONTRACT CAN RESULT IN THE FILING OF A
MECHANIC’S LIEN ON THE PROPERTY WHICH IS THE SUBJECT OF THIS CONTRACT
PURSUANT TO CHAPTER 429, RSMO. TO AVOID THIS RESULT YOU MAY ASK THIS
CONTRACTOR FOR “LIEN WAIVERS” FROM ALL PERSONS SUPPLYING MATERIAL OR
SERVICES FOR THE WORK DESCRIBED IN THIS CONTRACT. FAILURE TO SECURE
LIEN WAIVERS MAY RESULT IN YOUR PAYING FOR LABOR AND MATERIAL TWICE.
All material is guaranteed to be as specified under specifications described in the proposal. Work will be
performed in a workmanlike manner according to standard practices in the industry in the local of
Springfield, Missouri. Any work performed by DONELSON CONSTRUCTION CO., LLC in addition to
the work as specified upon this work order shall be presumed to be at an additional charge by DONELSON
CONSTRUCTION CO., LLC unless there is a subsequent written document providing to the contrary.
DONELSON CONSTRUCTION CO., LLC will not provide materials or labor at its expense to
repair or replace any blacktop installed by it over base stone, asphalt, or concrete installed by
someone other than DONELSON CONSTRUCTION CO., LLC in the event that such base stone,
asphalt, or concrete is inadequate to provide suitable base or foundation for the installation of any
such blacktop.
Notes in reference to the Modified Aggregate Quick Set (M.A.Q.S.) Surfacing System:
1. The complete elimination of any existing drainage problem or reflective cracking is
not intended or guaranteed.
2. Power steering marks are normal and should not be cause for concern.
3. The new surface will remain tender for a few weeks.
4. DONELSON CONSTRUCTION CO., LLC is not responsible for sub base problems
or damage to asphalt or concrete due to weight of the machinery required to complete
the work.
5. DONELSON CONSTRUCTION CO., LLC is not responsible for damage to finished
surface by others, or human, animal, or vehicle tracking of fresh material.
The undersigned customer or authorized agent of customer does hereby authorize and direct DONELSON
CONSTRUCTION CO., LLC to proceed with the work as described in the proposal upon the reverse side of the work
order at the contract price as specified in the proposal upon the reverse side of this work order and does agree on behalf
of customer to pay to DONELSON CONSTRUCTION CO., LLC the contract price upon completion of the work
described. The undersigned further agrees that the contract price shall be due and payable upon completion of the
work. Any account balance not paid within thirty days of such completion shall be deemed delinquent and shall bear
interest at the rate of 10% per annum or the highest lawful rate, whichever is greater. THE UNDERSIGNED
CUSTOMER AGREES TO PAY ALL COSTS OF COLLECTION OF ANY DELINQUENT ACCOUNT BALANCE
OF CUSTOMER. THE UNDERSIGNED HAS FULLY READ AND CONSIDERED THE PROVISIONS OF THIS
WORK ORDER TOGETHER WITH THE PROVISIONS OF THE PROPOSAL UPON THE REVERSE SIDE
THEREOF WHICH ARE MADE A PART OF THIS CONTRACT AND AGREES TO BE BOUND THEREBY.
THE UNDERSIGNED DOES HEREBY REPRESENT TO DONELSON CONSTRUCTION CO., LLC
THAT THE UNDERSIGNED IS EITHER THE OWNER OF THE REAL ESTATE TO WHICH THE
IMPROVEMENT DESCRIBED ABOVE IS TO BE RENDERED OR IS THE AUTHORIZED AGENT
OF SUCH OWNER.
_______________________________________
Owner or Agent
Agenda Item #1e
Item/Subject: Consider the approval of Buyboard Contract # 555-18 with Southern Trenchless
Solutions, LLC to repair an existing sewer line and associated components in the 100 block of Smith
Hill Road.
Initiating Department/Presenter: Public Works
Presenter: Brent Sherrod, P.E.; Public Works Director
Recommended Motion: Move to authorize the City Manager to approve Buyboard Contract # 555-18
with Southern Trenchless Solutions, LLC to replace using pipe bursting eight-hundred and twenty-three
(823) feet of clay tile line, replace the sewer line clean out, replace two brick manholes, and reconnect
private sewer taps, in the 100 block of Smith Hill Road, in the amount of $61,081.85.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: Video inspections, performed by City staff, revealed multiple pipe joint separations, offset
joint (pipe joints that are badly misaligned), and root intrusions within offset joints that are beginning
to push the pipe joints apart from one another, in the 100 block of Smith Hill road. Staff recommends
the following scope of work to correct the issues, and to minimize jeopardizing the new pavement that
will soon be installed in the same area.
1. Pipe Burst 823 feet of 6” clay tile pipe and upgrade the sewer line to 8” high density
polyethylene pipe.
2. Replace the City sewer cleanout.
3. Replace two brick manholes with concrete manholes.
4. Reconnect existing residential sewer taps.
5. Pre and post TV inspections to assure work quality.
Public Works staff evaluated available options to determine the best method to rehabilitate/repair the
manholes and sewer line. Using a slip line/pipe bursting method to rehabilitate sewer line segments
are the least intrusive on other utilities and infrastructure and yield cost savings versus an open cut
trench method of rehabilitation.
The BuyBoard contract will be utilized for the purchase of the required services in the amount
of $61,081.85 from Southern Trenchless Solutions, LLC. The cooperative contract meets all
requirements of the Local Government Code Chapter 252 regarding competitive bidding by Texas
municipalities. Southern Trenchless Solutions is expected to begin work within 2 weeks from the Notice
to Proceed and complete the sewer line rehabilitation within approximately two (2) weeks from the
start of work.
Previous Council Action: There has not been any previous council action.
5/5/2020
Agenda Item: 1e
CITY COUNCIL AGENDA
Agenda Item #1e
Financial Implications:
☒Item is budgeted: 220-363-53030 In the amount of $208,756.73
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• BuyBoard Quote 9390
Agenda Item #1e
Agenda Item #1f
Item/Subject: Consider adoption of Ordinance 2020-26 to amend the budget for FY 19-20 and/or
CIP Project budgets.
Initiating Department/Presenter: Finance
Presenter: Steve Ritter – Finance Director
Recommended Motion: Move to adopt Ordinance 2020-26 to amend the budget for FY 19-20 and/or
CIP Project budgets.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: Detailed explanation is provided in the attachment, Exhibit A, to the Ordinance. These
Budget Amendments were presented to the Finance Committee at their April 21, 2020 meeting.
Previous Council Action: None.
Financial Implications:
☒ See the attached Ordinance and related Budget Amendments (Exhibit A)
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Ordinance 2020-26, page 2
• Exhibit A (list of budget amendments), page 3
5/5/2020
Agenda Item: 1f
CITY COUNCIL AGENDA
Agenda Item #1f
ORDINANCE NO. 2020-26
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2019-
2020 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP)
BUDGETS, ORDINANCE NO. 2019-52 TO AMEND ADOPTED EXPENDITURES OF
THE BUDGET; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the 2019-2020 Annual Budget and CIP Budgets were adopted by Ordinance 2019-52 on
September 17, 2019;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the
course of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on
the associated revenues and expenditures and the overall impact on the general financial
status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville,
Texas, the City Council has determined that it will be beneficial and advantageous to the
citizens of the City of Huntsville to amend the annual budget for fiscal year 2019 – 2020 and
the Capital Improvements Projects (CIP) budget as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment
document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2019 – 2020 is hereby amended to include the expenditures
and revenues in Exhibit “A” and the Capital Improvements Projects budget is hereby
amended to include the expenditures described in Exhibit “A” attached hereto and made a
part of this ordinance as if set out verbatim herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby
repealed, and all other ordinances of the City not in conflict with the provisions of this
ordinance shall remain in full force and effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared
unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect
of any other section or portion of this ordinance.
Section 5. The necessity for amending the budget for the fiscal year 2019 – 2020 and Capital
Improvements Projects, as required by the laws of the State of Texas, requires that this
ordinance shall take effect immediately from and after its passage, as the law in such cases
provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 5th day of May 2020.
THE CITY OF HUNTSVILLE, TEXAS
__________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
Agenda Item #1f
Exhibit A
Budget Amendments FY 19-20
May 5, 2020
Increase: Economic Development Fund - Economic Development $ 88,000
monies coming from Fund Balance of the Fund
Explanation:
The City entered into an Economic Development Agreement with Weatherford U.S.,
L.P. on October 1, 2018 (Council approved the agreement at their September 4,
2018 meeting; coming from Executive Session). The agreement calls for 2 types of
economic development payments from the City; one, for development of jobs
where the City would pay Weatherford $1,000 per job created with Walker County
residents being in the jobs and two, providing a property tax rebate on increased
values of certain Weatherford properties. The City has received the compliance
records from Weatherford on the job’s creation provisions in the agreement and
there are 88 jobs reported created for Walker County residents; therefore an
$88,000 payment to Weathford is calculated. No budget was provided for in the
original FY 19-20 Budget. It was unknown at the time of budgeting for FY 19-20 as
to how many jobs Weatherford may create. Staff believes the Economic
Development Fund is an appropriate Fund to use for these payments. The Fund
was created in FY 2018 with an initial funding from General Fund of $760,000. The
Fund as of March 31, 2020 has a Fund Balance of $794,145. There have not been
any uses of monies from the Fund since its creation. This budget amendment was
discussed with the Finanace Committee at their April 21, 2020 meeting.
Decrease Street Proj - Bearkat Blvd & Normal Park - acct 800-8709-62300 $ (385,585)
Increase: Street CIP Unallocated - 800-999-99999 $ 385,585
Decrease WW CIP RC-01 Basin Manhoe Rehab - acct 702-7182-62300 $ (11,032)
Increase: WW CIP Unallocated - 702-999-99999 $ 11,032
Decrease WW CIP West Fork Tanyard Crk Sewer - acct 702-7172-62300 $ (477,149)
Increase: WW CIP Unallocated - 702-999-99999 $ 477,149
Decrease Wtr R&R - Old Col Rd/Trinity Cut-off Wtrline Rehab - 703-70316-62300 $ (204,295)
Increase: Wtr R&R CIP Unallocated - 703-999-99999 $ 204,295
Explanation:
These Budget Amendments relate to CIP projects that have been completed and
which have some unused budget which is being requested to be placed in
"Unallocated" in the applicable Fund. This has been standard practice. The budget
in "Unallocated" is requested for use when other CIP projects within the same Fund
are needing additional budget due to actual costs projected to exceed existing
budget. Or, at times budget in Unallocated is requested for funding a new project.
These budget amendments were discussed with the Finance Committee at their
April 21, 2020 meeting.
Agenda Item #1g
Item/Subject: Consider a motion authorizing the City Manager to approve a purchasing agreement
with Office Depot for office supplies as needed for City departmental operations.
Initiating Department/Presenter: Finance
Presenter: Steve Ritter, Director of Finance
Recommended Motion: Move to authorize the City Manager to approve a purchasing agreement with
Office Depot for office supplies as needed for City departmental operations through an Omnia Partners
cooperative contract expiring June 30, 2024.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: The City has utilized Office Depot for the provision of as-needed office supplies since March
2011. These purchases have been afforded by various purchasing cooperative programs and approved
by City Council as necessary, most recently in February 2018 through the National Intergovernmental
Purchasing Alliance (NIPA) cooperative, issued and administered through the Region 4 Education
Service Center in Houston.
The NIPA cooperative has since merged with the U.S. Communities cooperative to become the Omnia
Partners purchasing cooperative, with the office supplies contract with Office Depot still offered and
administered by Region 4 ESC. The above-referenced internal award recommended by staff and
approved by City Council called for expiration at the start of March 2020; however, the Omnia Partners
cooperative contract the City award was based upon runs through June 30, 2024, with five (5) additional
one-year renewals available through 2029. It is proposed by Purchasing staff that the award
recommended herein run through the June 30, 2024 Omnia Partners cooperative contract term
expiration, with the five (5) year renewal option considered anew for approval by City Council at that
time.
The purchasing cooperative continues to afford the City the benefits previously enjoyed by the City,
including best pricing discount tiers (pricing discounts are generally by product
groupings/manufacturers and not across the board), next day delivery on most items, free shipping for
orders over $50, employee training as requested, and customer service/website support for City
employees. It has proven advantageous for City departments to have the convenience of both online
and in-store purchasing at the same discount tiers. The City has experienced a high degree of
departmental satisfaction with Office Depot throughout our history with the company. The City’s
current rolling spend with Office Depot for the most recent one-year period through April 20, 2020 is
$63,592.
Previous Council Action: City Council award of purchasing agreement with Office Depot on February
6, 2018.
5/5/2020
Agenda Item: 1g
CITY COUNCIL AGENDA
Agenda Item #1g
Financial Implications:
☒Item is budgeted: _Various Dept. Accounts __ In the amount of $ _73,173__
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information: none
Agenda Item #1h
Item/Subject: Consider authorizing the City Manager to amend an agreement with Freese and Nichols, Inc.
for professional engineering services for Bond Proposition #3 – Water Infrastructure Projects (#17-01-01).
Initiating Department/Presenter: Engineering
Presenter: Y.S. “Ram” Ramachandra, City Engineer
Recommended Motion: Move to authorize the City Manager to amend the agreement with Freese & Nichols,
Inc. for professional engineering services for Bond Proposition #3 – Water Infrastructure Projects (#17-01-01).
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical
structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: Freese & Nichols, Inc. has been retained since May 2017 to provide design, procurement,
construction support, and construction inspection services for 2016 Bond Proposition No. 3 Water
Infrastructure projects. Primarily the project elements consisted of:
a) New 2.5 Million Gallon Capacity Elevated Storage Tank package (in Fire Sta No. 1 Site)
b) Two new pump stations and a 2 Million Gallon capacity Ground Storage Tank
c) New Water Transmission mains (16” through 24” size) connecting the above new facilities
The project is substantially complete. The final commissioning of the new water facilities is currently underway
and is scheduled to be complete by the end of the month.
Per the original agreement, Freese & Nichols, Inc. had to provide services for additional three (3) months in
view of the delay in completion of the commissioning of the new water facilities. Much of the delay in
completion of the construction of pump stations, ground storage tank and new water transmission mains is
weather related. Supervision by Freese & Nichols, Inc. through the completion of the commissioning of new
water facilities is essential.
The proposed fee in the proposed amendment, Amendment A, is $90,000 ($30,000 x 3 months). With the
approval the proposed amendment to the agreement, the total professional services fee will be revised from
$4,169,900 to $4,259,900.
Previous Council Action: The City Council approved Freese & Nichols original agreement in April 18, 2017
meeting
Financial Implications:
☒ 704-70406-62300 Prop 3 Project design and construction – Current balance is $188,158
Approvals: ☒City Attorney ☒Director of Finance ☒City Manager
5/5/2020
Agenda Item: 1h
CITY COUNCIL AGENDA
Agenda Item #1h
Associated Information:
• Freese & Nichols, Inc. Proposal
• Proposed Amendment A to the Agreement
March 31, 2020
Y.S. Ramachandra
City Engineer
City of Huntsville
448 State Highway 75
Huntsville, TX 77320
RE: Water System Improvements Task 7 Amendment
Mr. Ramachandra,
We are submitting this letter to request an amendment to the contract for professional services related to
the Water System Improvements project. A change to the scope has occurred in Scope of Services Section
II;(G), Task 7 Resident Representation. In that section, resident representation for the pump station
projects was defined to cover 15 months, which based on the construction notice to proceed (November
12, 2018), ended on February 29, 2020. We are past the date in our agreement due to additions in contract
time for the projects. The extension of the construction activities will require additional resident
representation for the LP Pump Station, Palm Street New Pump Station and Elevated Storage Tank Projects.
This will result in additional construction service/resident representation efforts that will need an
amendment of the original agreement. FNI will continue to provide the same effort regarding services
stated in the original agreement for an additional three (3) months.
FNI will render professional services in connection with the development of the Project as defined above.
FNI proposes to complete the additional construction services/resident representation for a lump sum fee
of $90,000. The revised contract value for Section II;(G), Task 7 will be $1,189,300.00 and the revised total
contract value would be $4,259,900.
Upon authorization by the City, FNI will submit a formal amendment for your review and approval. If
additional information or clarification is desired, please do not hesitate to contact us.
Sincerely,
FREESE AND NICHOLS, INC.
Alan C. Hutson, P.E.
Principal
Alan C. Hutson
Freese and Nichols, Inc.City of HuntsvilleProject Fee SummaryWater Bond Projects4/14/2020Detailed Cost BreakdownTasksLaborTotalJesus Gonzalez Andrew TurnboughCM Insp$169 $96Period Ending-$ -$ -$ -$ 3/6/2020 41.5 39 81 10,795$ 1,604$ -$ 12,399$ 3/13/2020 41 48 89 11,578$ 1,677$ -$ 13,255$ 3/20/2020 29 35 64 8,206$ 1,460$ -$ 9,666$ 3/27/2020 41 41 82 10,903$ 1,617$ -$ 12,520$ 4/3/2020 40.5 40 81 10,722$ 1,604$ -$ 12,326$ 4/10/2020 40 40 80 10,637$ 1,600$ -$ 12,237$ 4/17/2020 32 40 72 9,281$ 1,532$ -$ 10,813$ 4/24/2020 32 40 72 9,281$ 1,532$ -$ 10,813$ 5/1/2020 20 32 52 6,476$ 1,362$ -$ 7,838$ 5/8/2020 20 32 52 6,476$ 1,362$ -$ 7,838$ 5/15/2020 20 28 48 6,090$ 1,328$ -$ 7,418$ 5/22/2020 16 20 36 4,641$ 1,226$ -$ 5,867$ 5/29/2020 16 16 32 4,255$ 1,192$ -$ 5,447$ 6/5/2020 16 16 32 4,255$ 1,192$ -$ 5,447$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ - 405 467 - 872 $ - $ 68,543 $ 45,051 $ - 113,594$ 20,288$ -$ 133,882$ Basic ServicesSpecial ServicesTotal Project-$ 133,882$ 133,882$ Total EffortTotal HoursTotal Labor EffortTotal Expense EffortTotal Sub EffortTotal EffortTotal Hours / QuantityPhase Task Task DescriptionBasic or Special1 of 1C:\Users\ach\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\5Y7FC3J9\Fee Spreadsheet Huntsville Additional Services Updated4/14/2020
ADDENDUM “A”
to the
AGREEMENT BETWEEN CITY AND ENGINEER
FOR PROFESSIONAL SERVICES
This Addendum “A” is effective May ____, 2020, and is incorporated into and will be deemed to
amend and supplement the Agreement Between City and Engineer For Professional Services
(“Agreement”) between the City of Huntsville, Texas (“City”) and Freese & Nichols, Inc.
(“Engineer”) entered into on April 26, 2017. This Addendum “A” shall be attached to the
Agreement.
The Engineer and the City agree that the effective date of this Addendum is May ___, 2020.
This Addendum “A” is an amendment to the Agreement and by adding an Exhibit 1 to add
additional Professional Engineering Services on Project No. 17-01-01. Exhibit 1 is attached to this
Addendum A. The scope of additional services and fee summary of $90,000 for the additional
contract amount for the period March 1, 2020 to June 5, 2020 is shown in Exhibit 1.
The City and Engineer agree that the other provisions of the Agreement that were not amended
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Addendum “A” with the attached
Exhibit 1 in multiple copies, each of equal dignity. The parties are instructed that this Addendum
“A” is to be attached to the Agreement.
OWNER ENGINEER
CITY OF HUNTSVILLE, TEXAS Freese & Nichols, Inc.
____________________________ _____________________
Aron Kulhavy, City Manager Alan Hutson, P.E. -Vice President
ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
Agenda Item #1i
Item/Subject: Consider authorizing the City Manager to apply for the 2020 Coronavirus Emergency
Supplemental Funding (CESF) Program and adopt Resolution 2020-21.
Initiating Department/Presenter: Finance
Presenter: Kristie Hadnot, Grants Manager
Recommended Motion: Move to authorize the City Manager to apply for the 2020 Coronavirus
Emergency Supplemental Funding (CESF) Program and adopt Resolution 2020-21.
Strategic Initiative: Goal #7 - Public Safety - Provide safety and security for all citizens.
Discussion: The Coronavirus Emergency Supplemental Funding (CESF) Program is a federally funded
program recently created by the U.S. Department of Justice – Bureau of Justice Assistance in response
to the COVID-19 outbreak. The CESF Program provides funding to assist eligible states, local units of
government, and tribes in preventing, preparing for, and responding to the coronavirus. Under this
program, the City of Huntsville received a direct award allocation of $40,117. There are no matching
funds required for this grant.
Under this program, allowable projects and purchases must have occurred on 2/1/2020 and thereafter.
Allowable projects and purchases can include, but are not limited to:
• Personnel Overtime (Peace officers, jailers, correctional officers, medical, and other essential
staff);
• Personnel Protective Equipment (PPE);
• Supplies (i.e. – Gloves, masks, sanitizer, disinfectant);
• Temporary Staff;
• Any other costs associated with the implementation of Centers for Disease Control and
Prevention (CDC) COVID-19 Guidance documents, specifically:
o Interim Guidance on Management of Coronavirus Disease 2019 (COVID-19) in
Correctional and Detention Facilities;
o What Law Enforcement Personnel Need to Know About Coronavirus Disease 2019
(COVID-19);
o Interim Guidance for Emergency Medical Services (EMS) systems and 911 Public Safety
Answering Points (PSAPs) for COVID-19 in the United States;
o Interim Guidance for Businesses and Employers to Plan and Respond to Coronavirus
Disease 2019 (COVID-19).
To secure funds under this program, Staff is proposing to procure and execute the professional services
of a cleaning company which will provide 3 treatments of site sanitization services to various municipal
public service buildings within the City. The City facility sites will include City Hall, the Service Center,
Police Department, Fire Station #1, Fire Station #4, (3) City Parks, and the Public Library. The proposed
cost to complete the disinfectant and sanitization service of all identified facilities is $46,815.00. The
5/5/2020
Agenda Item: 1i
CITY COUNCIL AGENDA
Agenda Item #1i
City proposes to apply the $40,117.00 direct allocation from BJA towards covering the cost of the
services, and the City will utilize funds from the General Fund to make up the difference needed to
satisfy the remaining costs.
The application period for funding is open through the U.S. Department of Justice – Bureau of Justice
Assistance. The deadline to submit the application is May 29, 2020.
Previous Council Action: No previous Council Action has been taken on this particular item.
Financial Implications:
☒ Item is budgeted: A Budget Amendment in the amount of $100,000 was approved at the April 7,
2020 for potential COVID-19 cost. Any additional funds needed beyond the requested grant amount
will be utilized from Account 101-113-55088.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Resolution 2020-21
RESOLUTION NO. 2020-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AUTHORIZING
THE SUBMISSION OF THE APPLICATION FOR THE 2020 CORONAVIRUS EMERGENCY
SUPPLEMENTAL FUNDING (CESF) PROGRAM TO THE U.S. DEPARTMENT OF JUSTICE – BUREAU
OF JUSTICE ASSISTANCE (DOJ – BJA) FOR SITE DISINFECTANT AND SANITIZATION SERVICES
OF VARIOUS MUNICIPAL PUBLIC SERVICE BUILDINGS WITHIN THE CITY OF HUNTSVILLE; AND
AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY’S EXECUTIVE OFFICER AND
AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY’S
PARTICIPATION IN THE 2020 CESF PROGRAM.
WHEREAS The City desires to ensure the safety of all its citizens and;
WHEREAS It is necessary and in the best interest of the City to apply for funding under the 2020
Coronavirus Emergency Supplemental Funding (CESF) Program.
NOW, THEREFORE, be it resolved by the City Council of the City of Huntsville, Texas, that:
SECTION 1: A Coronavirus Emergency Supplemental Funding (CESF) application is hereby
authorized to be filed on behalf of the City and be placed in competition for funding
to the U.S. Department of Justice – Bureau of Justice Assistance.
SECTION 2: The application will be for $40,117.00 to conduct site disinfectant and sanitization
services within various municipal public service buildings within the City of
Huntsville with any cost overruns being allocated from the General Fund.
SECTION 3: The Mayor and City Council strongly support this application to address the safety
needs of the Community.
SECTION 4: The City Council directs and designates the City Manager, as the City’s Chief Executive
Officer and Authorized Representative to act in all matters in connection with this
application and the City’s participation in the 2020 Coronavirus Emergency
Supplemental Funding (CESF) Program.
PASSED AND APPROVED this 5th day of May 2020.
THE CITY OF HUNTSVILLE
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________________________ ________________________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
Agenda Item #2a
Item/Subject: Consider authorizing the City Manager to award the construction contract for 12th Street
Sidewalk and Lighting Improvement CDBG Project #18-10-10.
Initiating Department/Presenter: Engineering
Presenter: Y.S. “Ram” Ramachandra, City Engineer
Recommended Motion: Move to authorize the City Manager to award the construction contract to Solid Bridge
Construction in the amount of $279,958 for the construction of 12th Street Sidewalk and Lighting Improvement
CDBG Project #18-10-10.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical
structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: Texas Department of Agriculture (TDA) approved an award of $250,000 in support of Main Street
Program project for the City of Huntsville, funded the 12th Street Sidewalk and Lighting Improvement project
through the Texas Community Development Block Grant (TxCDBG) Program and executed the funding Contract
(No. 7218122) executed in March 2019. Council Resolution No. 2019-04 passed on October 16, 2018 made
available City’s match fund if $110,000 making the total available funds in the amount of $360,000 for the project
design and construction.
This project primarily involves providing improvements to sidewalk by providing stamped concrete (brick look)
and decorative lighting along both sides of 12th Street from Avenue M to Sam Houston Avenue. Necessary ADA
ramps, crosswalks and utility adjustments will be achieved as part of the project.
The project was bid with stamped concrete sidewalk as part of the Based Bid and Brick paver sidewalk as the
Alternate.
Notice to Bidders was advertised on April 5, 2020, upon completion of the design. Notice requesting bids was
posted on the Huntsville Item and the City of Huntsville websites. Also, the notice, project drawings, and contract
documents were posted on the Electronic State Business Daily (ESBD) and Public Purchase websites. Hard copies
of the bid documents were available for review at the Service Center and were sent to potential bidders on
request.
A non-mandatory pre-bid meeting was held on April 14, 2020, to allow all responders access to the City staff for
questions, comments, and clarifications on the scope of work. The bids were opened on April 22, 2020. Three
(3) bidders submitted bids for this project. The certified bid tabulation is attached. Solid Bridge Construction
Huntsville, TX is the low bidder for both the Base Bid and Base Bid + Alternate. The Staff is recommending award
for the Base Bid (stamped concrete sidewalk option) in the amount of $279,958 to Solid Bridge Construction.
Solid Bridge Construction has satisfactorily completed a concrete walkway project for the City during 2017. Also,
Solid Bridge worked as a sub-contractor to Garney Constructions on SHSU Intramural field grading (for detention)
part of the FEMA Town Creek Drainage Project during 2016. A letter of recommendation from the engineer is
attached to this agenda item.
5/5/2020
Agenda Item: 2a
CITY COUNCIL AGENDA
Agenda Item #2a
The construction contract period will be one hundred and eighty (180) calendar days from the date of the notice
to Proceed.
Previous Council Action: 1) Authorized the City Manager to apply for TX Dept of Ag Main St grant for $250,000
Plus $110,000 in matching funds, adopted Resolution 2019-04 in support of the same in Oct 16, 2018 meeting;
2) The City Council authorized awarding engineering contract to Gunda Corporation in July 2, 2019 meeting.
Financial Implications:
☒Item is budgeted: 814-81422-62300 - Current balance is $293,162
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Location Map
• Letter of Recommendation for Award of Construction
• Certified Bid Tabulation
13TH STAVE M12TH STSAM HOUSTON AVE13TH STAVE M13TH ST
12TH ST
11TH ST
SAM HOUSTON AVEAVE M12001100
1300 1000100011001300
13001200
1100
CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION
8 CREATED DATE: 4/28/2020
CDBG SIDEWALK & LIGHTINGIMPROVEMENT PROJECT
1 in = 100 ft
0 100 20050 Feet
On 8.5 x 11 inch Print
On Any Print Size
Service Layer Credits: The City of Huntsville, TX GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
12th Street Sidewalk and LightingImprovement Project Area
LEGEND
12th Street Sidewalk and Lighting Improvement Project Area
Court House
32731 Egypt Lane, Suite 501 Magnolia, Texas 77354
(P) 713.541.3530 www.gundacorp.com
GUNDA CORPORATION
Engineers, Planners & Managers
April 27, 2020
City of Huntsville
448 SH 75 North
Huntsville, Texas 77320
Attn: Ram Ramachandra, P.E., City Engineer
Re: City of Huntsville
CDBG Sidewalk and Lighting Improvements Project
City of Huntsville Project ID: 18-10-10
Texas Department of Agriculture and City of Huntsville Contract No. 7218122
GUNDA Project No. 19024-01
Tabulation of Bids Received and Engineer’s Recommendation
Dear Mr. Ramachandra
On April 22, 2020, a total of three (3) bids were received and opened for the CDBG Sidewalk and Lighting
Improvements Project in accordance with the Notice to Bidders. The bids have been reviewed and
tabulated, see enclosure.
Solid Bridge Construction is the responsive low bidder in the amount $279,958.00 with an alternate bid of
$37,500.00. The bid included the five percent (5%) bid bond.
We pose no objection to the recommendation of awarding the construction contract for City of Huntsville
CDBG Sidewalk and Lighting Improvements Project to Solid Bridge Construction.
Below is a summary of our full review of the bids received for the project.
The Total Bid Price was utilized to establish the order of the bids and identification of apparent low bidder.
Bidders and their Total Bids were:
Contractor Total Bid Price Submitted Alternate Total
1) Solid Bridge Construction $279,958.00 $37,500.00 $317,458.00
2) Palomares Construction $323,505.00 $31,600.00 $355,105.00
3) Digg Commercial $470,543.45* $15,000.00 $485,543.45
* Math error on bid form. The total on the bid form was higher than the calculated value.
If you have any questions, please do not hesitate to call.
Sincerely,
Kyle A. Bertrand, P.E.
Branch Manager, Montgomery County Office
Enclosure: Project Bid Tabulation
Agenda Item #2b
Item/Subject: Consider authorizing the City Manager to apply for the FY 2019 Staffing for Adequate
Fire and Emergency Response (SAFER) Grant through the U.S. Department of Homeland Security for
$768,600, which includes matching funds of $297,171, and adopting Resolution 2020-20.
Initiating Department/Presenter: Public Safety
Presenter: Greg Mathis, Fire Chief
Recommended Motion: Move to authorize the City Manager to apply for the FY 2019 Staffing for
Adequate Fire and Emergency Response (SAFER) Grant through the U.S. Department of Homeland
Security for $768,600, including matching funds of $297,171, and adopting Resolution 2020-20.
Strategic Initiative: Goal #7 - Public Safety - Provide safety and security for all citizens.
Discussion: On April 7, 2020, the U.S. Department of Homeland Security opened the FY 2019 SAFER
Grant for application. Available funding nationwide under this program’s fiscal year is approximately
$350 million. It is anticipated that the agency will make up to 300 funding awards to various
communities and fire departments nationwide with focused need in two (2) project areas:
• Hiring of Firefighters, and
• Recruitment and Retention of Volunteer Firefighters
The grant seeks to provide federal funding over the course of a 3-year period. In assessing the most
critical needs of the Huntsville Fire Department, Staff has determined that it would be most beneficial
to submit an application to aid in the hiring of four (4) new full-time firefighters.
The need for more firefighters was confirmed by an extensive Needs Assessment conducted by Dr. John
Granito in 2001. The Granito report advised that the City needed four (4) on-duty responders at each
active fire station. This is consistent with the National Fire Protection Association (NFPA) standards,
which also recommends the presence of four (4) additional personnel members. This grant will help
increase the number of on-duty firefighters from three to four, allowing the City to more closely comply
with NFPA Standards.
In 2017, Huntsville Fire Department responded to 1,429 calls for service, in 2018, Huntsville Fire
Department responded to 1,480 calls for service and in FY 2019 the Fire Department responded to
1,498 calls for service. This is an average 2.4% annual increase. There is an expectation that this number
will continue to grow as our community’s population and need for public protection continues to grow.
The current Public Protection Classification (PPC) from the Insurance Service Office (ISO) is at a rating
of PPC 2. During the last review, the Department was identified to have a major deficiency finding
identified as a lack of available public safety personnel.
Without the availability of grant funds, the City would need to allocate the full estimated cost of
$768,600 to cover the salary and benefits for four (4) new firefighters over a 36-month period.
5/5/2020
Agenda Item: 2b
CITY COUNCIL AGENDA
Agenda Item #2b
If the SAFER grant is awarded, the cost allocation share would be as follows for Year 1, Year 2, and Year
3 for all four (4) new firefighters:
Effective Year Federal Share Local Share Total Cost for Year
1 $187,425 $62,475 $249,900
2 $192,111 $64,037 $256,148
3 $91,893 $170,659 $262,552
TOTAL of 3 Years $471,429 $297,171 $768,600
Year 4 $-0- $269,1116 $269,116
Should the Council wish to apply for this SAFER grant for fewer firefighters, the costs for each level of
staffing from 1 to 4 new firefighters is included on Page 3 of this item. Staff can change the Resolution
to reflect the desires of Council; however, maximizing the number of firefighters through this grant
process is preferred by Staff.
The gear to equip the firefighters is approximately $13,000 each. If those hired are current Huntsville
Fire Department volunteers, the gear is already purchased so there would be no cost to the City. The
grant only assists with Salary and Benefits costs for the additional firefighters; nothing is provided for
equipment needs.
The City has no grant obligation to retain these positions after the 36-month grant period. Based on
the “Local Share” amounts in the first two years of the grant (assuming 4 firefighters are desired) the
impact to the property tax rate is an additional .35 cents ($0.0035). The tax rate impact in the third
year when the City’s share is almost $171,000 is estimated to be about .9 cents ($0.009). In the fourth
year when there is not grant funding the tax rate impact is estimated to be about 1.4 cents ($0.014)
which is $14.00 on a home valued at $100,000.
According to the Notice of Funding Opportunity, application funding selections are scheduled to be
announced by June 1, 2020 with the anticipated award date scheduled for July 1, 2020.
Previous Council Action: City Council previously approved the submission of a prior application on
March 5, 2019 with Resolution 2019-24.
Financial Implications:
☒Item is not budgeted: If the City is not awarded the SAFER grant, the Fire Department will consider
budgeting for the hiring of (1) additional firefighters in the 2020-2021 fiscal year by allocating $62,475
to their budget and potentially budgeting for an additional firefighter in each of the future budget years
2021-2022 and 2022-2023.
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Table Summary of Alternative Staffing Levels
• Resolution 2020-20
Agenda Item #2b
Table Summary of Alternative Staffing Levels
Effective Year Staffing
Personnel
Number
Federal Share Local Share Total Cost for the
Year
Year 1 1 $46,856 $15,619 $62,475
Year 1 2 $93,713 $31,237 $124,950
Year 1 3 $140,569 $46,856 $187,425
Year 2 1 $48,028 $16,009 $64,037
Year 2 2 $96,056 $32,018 $128,074
Year 2 3 $144,083 $48,028 $192,111
Year 3 1 $22,973 $42,665 $65,638
Year 3 2 $45,947 $85,329 $131,276
Year 3 3 $68,920 $127,994 $196,914
RESOLUTION NO. 2020-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
AUTHORIZING THE SUBMISSION OF A STAFFING FOR ADEQUATE FIRE AND
EMERGVENCY RESPONSE (SAFER) GRANT FOR FOUR (4) FIREFIGHTERS; AND
AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY’S EXECUTIVE OFFICER AND
AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY’S
PARTICIPATION IN THE SAFER PROGRAM.
WHEREAS The City desires to ensure the safety of all it citizens and; The City of Huntsville
requires the Fire Department be charged with this task; and
WHEREAS It is necessary and in the best interest of the City to apply for funding under the 2019
SAFER Grant.
NOW, THEREFORE, be it resolved by the City Council of the City of Huntsville, Texas, that:
SECTION 1: An application is hereby authorized to be filed on behalf of the City and be placed in
competition for funding of $768,600, of which $471,429 is to be grant funds allocated
for the Huntsville Fire Department to hire four (4) firefighters and the City to provide
$297,171 in matching funds for the same.
SECTION 2: The Mayor and City Council strongly support this application to address the safety
needs of the Community and acknowledges the distinct possibility of a property tax
increase to retain these four (4) firefighters after the grant funding is expended.
SECTION 3: The City Council directs and designates the City Manager as the City’s Chief Executive
Officer and Authorized Representative to act in all matters in connection with this
application and the City’s participation in the 2019 SAFER Grant.
PASSED AND APPROVED this 5th day of May 2020.
THE CITY OF HUNTSVILLE
_____________________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
__________________________________________ ____________________________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
Agenda Item #3a
Item/Subject: Consider Ordinance 2020-27 extending the Disaster Declaration issued by Mayoral
proclamation on March 13, 2020 in response to COVID-19.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: Move to approve Ordinance 2020-27 extending the Disaster Declaration
issued by Mayoral proclamation on March 13, 2020 in response to COVID-19.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion: On March 13th, the Mayor Pro Tem of the City of Huntsville, Texas, issued a Mayoral
Proclamation declaring a state of disaster for the City of Huntsville, in response to the COVID-19 being
declared a worldwide pandemic on March 11, 2020. On March 17th, the Council adopted an ordinance
extending the disaster declaration to be effective until April 8. At subsequent meetings, the Council
has extended the disaster proclamation for two weeks with the current ordinance effective until May
6.
Since the last ordinance was passed, additional guidance from the state and federal governments has
been provided. The most recent order from Governor Abbott began Phase 1 of the reopening of Texas.
In this phase, retail, restaurants, and other businesses can reopen to 25% occupancy. Also, the
Governor’s orders supersede any ordinance or order in conflict with its provisions. In accordance with
the order, many City offices will open back to the public with modified procedures in place to protect
employees and the public.
This ordinance for consideration is different than the ones before in in that it will extend the local
disaster consistent with the Governor’s orders and not just to a particular date. The ordinance states
that the local declaration of disaster is in effect until terminated or rescinded provided the ordinance is
consistent with the executive orders of the Governor, which are adopted by reference. Although this
ordinance extends the disaster declaration indefinitely, it can be revisited at Council’s request at a
future meeting.
Previous Council Action: The Council adopted Ordinance 2020-17 on March 17th declaring a local
disaster for the current COVID-19 crisis through April 8th. An ordinance extending the declaration until
April 22nd was approved on April 7th. The declaration was extended until May 6th at the April 21st Council
meeting.
Financial Implications:
☒Item is budgeted: COVID 19 Response In the amount of $100,000
To date, the City has spent about $76,000 in direct costs related to this incident
4/21/20
Agenda Item: 3a
CITY COUNCIL AGENDA
Agenda Item #3a
Approvals: ☒City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Ordinance 2020-27
ORDINANCE NO. 2020-27
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
EXTENDING THE DISASTER DECLARATION ISSUED BY MAYORAL
PROCLAMATION ON MARCH 13, 2020 IN RESPONSE TO THE NOVEL CORONA
VIRUS, NOW DESIGNATED AS COVID-19; AND AUTHORIZING PUBLIC
EXPENDITURES AND OTHER FINDINGS
WHEREAS, on March 13, 2020, the Mayor Pro Tem of the City of Huntsville, Texas, issued a
mayoral proclamation declaring a state of disaster for the City of Huntsville, in
response to the COVID-19 being declared a worldwide pandemic on March 11,
2020; and
WHEREAS, on March 17, 2020, the City Council adopted Ordinance No. 2020-19 extending
the declaration to be effective until April 8th, 2020 unless earlier terminated; and
WHEREAS, the conditions necessitating such disaster declaration continue to exist; and
WHEREAS, the City Council has determined that extraordinary measures must be taken to
contain COVID-19 and prevent its spread throughout the City of Huntsville and to
prevent the suffering of people in the City of Huntsville; and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF HUNTSVILLE,
TEXAS
SECTOIN 1. The facts and matters set forth in the preamble of this Ordinance are found to be
true and correct and are hereby adopted, ratified, and confirmed.
SECTION 2. The declaration of disaster, which was signed and executed by the Mayor Pro Tem
on March 13, 2020, and extended until April 8, 2020 by Ordinance 2020-19, and
extended until April 22, 2020 by Ordinance 2020-21, and extended until May 6,
2020 by Ordinance 2020-25, shall be renewed and continued in accordance with
Section 418.108 of the Texas Government Code, unless terminated by the Mayor’s
office, or amended, rescinded, superseded or expire pursuant to applicable law,
provided that the declaration is consistent with the Texas Governor’s Executive
Order GA-18 and subsequent executive orders issued by the Texas Governor and
is also consistent with federal and state law.
SECTION 3. The City Council hereby adopts the provisions of Executive Orders GA-18 issued
by Governor Greg Abbott on April 27, 2020. The provisions of GA-18 are
incorporated herein by reference as if written word for word. To the extent
permitted by law, the City Council further adopts and incorporates the provisions
of future executive orders of the Texas Governor related to the response to COVID-
19 disaster. For clarity, nothing in the Ordinance is intended to impact the
provisions related to the continuation of the local state of disaster as specified in
City Ordinance No. 2020-19.
SECTION 4. That this Ordinance continues the activation of the City Emergency Plan and
activates the recovery and rehabilitation aspects of all applicable local or
interjurisdictional emergency management plans and authorizes the furnishing of
all aid and assistance as deemed necessary or desirable by those administering such
plans, and activates the preparedness and response aspects of such plans as provided
therein and provides the authority for the Mayor to take actions authorized by
Section 418.108 of the Government Code.
SECTION 5. City Utility Service shall not be suspended for non-payment until such disaster
orders by the State, County and City relating to COVID-19 are terminated by order
or by law. The City shall also waive all late fees and penalties for March and April
for utility service.
SECTION 6. That the Mayor may execute any and mutual aid agreements in cooperation with
the representatives of the state and of other local political subdivisions of the state,
and the drafting and execution, if deemed desirable, of an agreement with the
county in which said city is located and with other municipalities within the
county, for the countywide coordination of efforts in emergency
management; for the procurement of all necessary supplies and equipment,
including acceptance of private contributions; and the authorizing of agreements,
after approval of the city attorney, for the use of private property for public shelter
and other purposes.
SECTION 7. That this Ordinance shall be filed promptly with the City Secretary and shall be
given prompt and general publicity.
SECTION 8. That this Ordinance shall take effect immediately from and after its issuance.
PASSED AND APPROVED on this the 5th day of May 2020.
THE CITY OF HUNTSVILLE
___________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
Agenda Item #3b
Item/Subject: Consider action to accept Councilmember Davidhizar’s resignation from City Council.
Initiating Department/Presenter: City Council
Presenter: Andy Brauninger, Mayor
Recommended Motion: Move to accept At-large Position 1 Councilmember Davidhizar’s resignation.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: At-large Position 1 Councilmember Paul Davidhizar submitted his resignation from
Huntsville City Council at 2:12 p.m. Wednesday, April 29, 2020. The seat is up for election in November
2020, leaving a six-month vacancy in the seat.
The Tex. Election Code provides a resignation must be in writing and delivered to the appropriate
authority (for the City the Mayor or City Secretary). The City Council cannot refuse to accept the
resignation. Section 201.001(a) &(b). The resignation is effective on the date the Council accepts the
resignation or on the 8th day after the date of the receipt of the resignation by the City. Whoever
receives the resignation should notate the date received and initial. Section 201.023. These dates are
binding, regardless of any contrary date in the written resignation.
The Huntsville City Charter states if less than 12 months Council may appoint a person to fill vacancy or
call a special election.
SECTION 4.17 VACANCIES IN THE OFFICE OF COUNCILMEMBER
For vacancies in the office of Councilmember arising from any cause, for an expired term of twelve
months or less, the remaining members of the City Council may appoint a person to serve as a
Councilmember or call a special election to be held on the first uniform election date not earlier than
30 days after the vacancy occurs. The City Council shall not appoint more than one Councilmember in
any twelve-month period.
Previous Council Action: None.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Davidhizar’s resignation letter
5/5/20
Agenda Item: 3b
CITY COUNCIL AGENDA
Agenda Item #3c
Item/Subject: Consider action to appoint a member to City Council for the At-Large Position 1
unexpired term.
Initiating Department/Presenter: City Council
Presenter: Andy Brauninger, Mayor
Recommended Motion: Should the Council choose to,
1. Move to nominate ___________ to the At-Large Position 1 seat; or
2. Take no action on this item.
Discussion: At-large Position 1 Councilmember Paul Davidhizar has submitted his resignation from
Huntsville City Council at 2:12 p.m. Wednesday, April 29, 2020. The seat is up for election in November
2020, leaving a six-month vacancy in the seat.
The Huntsville City Charter states if less than 12 months Council may appoint a person to fill vacancy or
call a special election. Council can also choose to take no action and leave the position vacant until the
November election is held.
SECTION 4.17 VACANCIES IN THE OFFICE OF COUNCILMEMBER
For vacancies in the office of Councilmember arising from any cause, for an expired term of twelve
months or less, the remaining members of the City Council may appoint a person to serve as a
Councilmember or call a special election to be held on the first uniform election date not earlier than
30 days after the vacancy occurs. The City Council shall not appoint more than one Councilmember in
any twelve-month period.
Previous Council Action: An appointment of a councilmember to the Council has not happened since
1977. There have been Special Elections held to fill vacancies creating a 12+ month term. In June 2013,
Councilmember Fitch resigned, and the position was left open until the November election.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☐Director of Finance ☐City Manager
Associated Information:
• Davidhizar’s resignation letter
5/5/20
Agenda Item: 3c
CITY COUNCIL AGENDA