5-19-2020 packet
CITY OF HUNTSVILLE, TEXAS
Andy Brauninger, Mayor
Notice is hereby given of a Regular Meeting of the Huntsville City Council to be held May 19, 2020, beginning
at 6:00 P.M. by teleconferencing for the purpose of considering the following agenda items. All agenda items
are subject to action. The Chambers at City Hall will be closed.
The Governor of Texas has issued an Executive Order with guidelines for the temporary suspension of
certain portions of the Texas Open Meetings Act in order to avoid social gatherings of more than ten (10)
people during the COVID-19 virus pandemic. This allows cities to have council meetings via teleconference
and to conduct executive sessions via teleconference. These actions are being taken to mitigate the spread of
the virus by avoiding meetings that bring people into a group setting and in accordance with Section 418.016
of the Texas Government Code.
Telephonic capabilities will be utilized to allow individuals to address the City Council. Members of the
public are entitled to participate remotely via Toll-Free Dial-in Number: 1-877-309-2073; Access code: 629-
889-029, or watch the meeting from a computer, tablet or smartphone at www.HuntsvilleTX.gov/Meetings.
An electronic copy of the agenda can be found at www.HuntsvilleTX.gov/AgendaCenter and posted outside
on the bulletin board in front of City Hall.
MAIN SESSION [6:00 P.M.]
CALL TO ORDER (Roll Call)
INVOCATION AND PLEDGES BY MAYOR - U.S. Flag and Texas Flag
Message from the Mayor
1. PROCLAMATION – Public Works Week
2. CONSENT AGENDA
Public comments will be called for by the presiding officer before action is taken on these items. (Approval of
Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for
full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on May 5, 2020. [Brenda Poe, City Secretary]
b. Consider a motion authorizing the City Manager to approve the annual purchase of various automotive
parts and equipment used in repair of City vehicles from NAPA Auto Parts, Huntsville. [Brent S. Sherrod,
P.E., Director of Public Works]
c. Consider a motion authorizing the City Manager to award a supply contract bid to Walker County Hardware
for hardware and associated supply items. [Brent S. Sherrod, P.E., Director of Public Works]
d. Consider approval of BuyBoard Contract #555-18 for the rehabilitation and relining of twenty (20)
manholes in the NB Davidson Watershed. [Brent S. Sherrod, P.E., Director of Public Works]
e. Consider adoption of Ordinance 2020-26 to amend the budget for FY 19-20 and/or CIP Project budgets.
[Steve Ritter, Finance Director]
3. STATUTORY AGENDA
a. Consider authorizing the City Manager to award the construction for FY 2018-2019 Miscellaneous
Waterline Replacement Project (No. 19-10-06). [Y. S. “Ram” Ramachandra, City Engineer]
Bert Lyle, Position 1 At-Large
Dee Howard Mullins, Position 2 At-Large
Clyde D. Loll, Position 3 At-Large
Mari Montgomery, Position 4 At-Large
Daiquiri Beebe, Ward 1
Russell Humphrey, Ward 2
Blake Irving, Ward 3
Mayor Pro Tem Joe P. Rodriquez, Ward 4
b. Consider authorizing the City Manager to award the construction contract for Sam Houston Avenue and
Ave J Waterline Replacement Project (No. 19-10-06.1). [Y. S. “Ram” Ramachandra, City Engineer]
4. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider authorizing the City Manager to enter into an amendment to the Chapter 380 Agreement with
Weatherford U.S., L.P. [Aron Kulhavy, City Manager]
b. Consider a citizen participation request from Marianito Bitara for removal of a tree at the Wynne Home,
1428 11th Street. [Aron Kulhavy, City Manager]
5. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion.
No action will be taken.
No requests submitted.
6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
7. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City
staff, for which no action will be discussed or taken.)
8. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A” thru “G” and
lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding said annexation.
[Leonard Schneider, City Attorney]
9. RECONVENE
Take action on items discussed in executive session, if needed.
ADJOURNMENT
*If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive
session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section
551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property;
551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices;
551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits;
and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed
during Executive Session.
CERTIFICATE
I, Brenda Poe, City Secretary, do hereby certify that a copy of the May 19, 2020 City Council agenda was posted on the City Hall
bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website,
www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code.
DATE OF POSTING: 5/14/2020
TIME OF POSTING: 12:10 pm ____________________________
TAKEN DOWN: Brenda Poe, City Secretary
Brenda Poe
MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD
TELEPHONICALLY ON THE 5th DAY OF MAY 2020, AT 6:00 P.M.
The Council met in a telephonic session with the following:
COUNCILMEMBERS PRESENT: Andy Brauninger, Daiquiri Beebe, Blake Irving, Russell Humphrey, Dee
Howard Mullins, Paul Davidhizar, Joe P. Rodriquez, Mari Montgomery, Clyde D. Loll
COUNCILMEMBERS ABSENT: None
OFFICERS PRESENT: Aron Kulhavy, City Manager; Brenda Poe, City Secretary; Leonard Schneider, City
Attorney
MAIN SESSION [6:00 P.M.]
CALL TO ORDER – Mayor Brauninger called the meeting to order at 6:00 p.m.
City Secretary Brenda Poe read the following statement: “This meeting of the Huntsville City Council is
being conducted by telephonic conferencing as allowed by the Governor’s Order to suspend certain portions
of the Open Meetings Act. The public is requested to not make any comments until invited by the Mayor then
please do not speak over each other. The public, council and staff are requested to make sure there is no
background noise and to try to participate from a quiet area. When roll call is made each council member is
asked to announce by stating your name. It is requested each staff member identify themselves by name
before speaking. When the Mayor allows comments from the public it is requested the person speaking state
their name for the record. This meeting is being recorded and made available to the public on our website and
Facebook page.”
The City Secretary conducted a roll call for attendance.
PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state,
under God, one, and indivisible.
Councilmember Davidhizar gave the invocation and the pledges.
1. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items.
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with
staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory
Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on April 21, 2020. [Brenda Poe, City
Secretary]
b. SECOND READING - Consider adopting Ordinance 2020-24 in denying the Distribution Cost
Recovery Factor rate increase by Entergy Texas Inc., second reading. [Leonard Schneider, City
Attorney]
c. SECOND READING - Consider authorizing the City Manager to award the purchase of Street
Milling/Overlay/Rehab Services, to Larry Young Paving in the amount of $1,168,288.76, second
reading. [Brent S. Sherrod, P.E., Director of Public Works]
d. Consider authorizing the City Manager to award the purchase of Street Pressure Pave Services
to Donelson Construction, LLC, in the amount of $88,850.50. [Brent S. Sherrod, P.E., Director
of Public Works]
e. Consider the approval of Buyboard Contract # 555-18 with Southern Trenchless Solutions,
LLC to repair an existing sewer line and associated components in the 100 block of Smith Hill
Road. [Brent S. Sherrod, P.E., Director of Public Works]
f. Consider adoption of Ordinance 2020-26 to amend the budget for FY 19-20 and/or CIP Project
budgets. [Steve Ritter, Finance Director]
g. Consider a motion authorizing the City Manager to approve a purchasing agreement with
Office Depot for office supplies as needed for City departmental operations. [Steve Ritter,
Finance Director]
h. Consider authorizing the City Manager to amend an agreement with Freese and Nichols, Inc.
for professional engineering services for Bond Proposition #3 – Water Infrastructure Projects
(#17-01-01). [Y.S. “Ram” Ramachandra, City Engineer]
i. Consider authorizing the City Manager to apply for the 2020 Coronavirus Emergency
Supplemental Funding (CESF) Program and adopt Resolution 2020-21. [Kristie Hadnot,
Grants Manager]
City Manager Aron Kulhavy requested to pull Item 1f from the consent agenda. Councilmember
Rodriquez made a motion to approve the consent agenda with the correction to the minutes; the motion
was seconded by Councilmember Davidhizar. City Secretary Poe reported a correction to item 1a in the
minutes to change 3a vote from 8-0 to 9-0. The motion was adopted, 9-0.
2. STATUTORY AGENDA
a. Consider authorizing the City Manager to award the construction contract for 12th Street
Sidewalk and Lighting Improvement CDBG Project #18-10-10. [Y.S. “Ram” Ramachandra, City
Engineer]
Councilmember Davidhizar made a motion to authorize the City Manager to award the construction
contract to Solid Bridge Construction in the amount of $279,958 for the construction of 12th Street
Sidewalk and Lighting Improvement CDBG Project #18-10-10; the motion was seconded by
Councilmember Rodriquez. The motion was adopted, 9-0.
b. Consider authorizing the City Manager to apply for the FY 2019 Staffing for Adequate Fire and
Emergency Response (SAFER) Grant through the U.S. Department of Homeland Security for
$768,600, which includes matching funds of $297,171, and adopting Resolution 2020-20. [Greg
Mathis, Fire Chief]
Councilmember Loll made a motion to authorize the City Manager to apply for the FY 2019 Staffing for
Adequate Fire and Emergency Response (SAFER) Grant through the U.S. Department of Homeland
Security for $768,600, including matching funds of $297,171, and adopting Resolution 2020-20; the
motion was seconded by Councilmember Montgomery. The motion was adopted, 9-0.
3. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider Ordinance 2020-27 extending the Disaster Declaration issued by Mayoral proclamation
on March 13, 2020 in response to COVID-19. [Aron Kulhavy, City Manager]
Councilmember Rodriquez made a motion to approve Ordinance 2020-27 extending the Disaster
Declaration issued by Mayoral proclamation on March 13, 2020 in response to COVID-19; the motion
was seconded by Councilmember Humphrey. Councilmember Montgomery made a statement about
COVID-19 in the community. The motion was adopted, 9-0.
b. Consider action to accept Councilmember Davidhizar’s resignation from City Council. [Andy
Brauninger, Mayor]
Councilmember Loll made a motion to accept At-large Position 1 Councilmember Davidhizar’s
resignation, amending the motion to become effective May 6 under the advisement of City Attorney;
the motion and amendment were seconded by Councilmember Rodriquez. The motion was adopted, 9-
0.
c. Consider action to appoint a member to City Council for the At-Large Position 1 unexpired term.
[Andy Brauninger, Mayor]
Councilmember David made a motion to nominate Bert Lyle At-large Position 1 Councilmember
Davidhizar’s resignation to become effective May 7; the motion was seconded by Councilmember
Montgomery. City Attorney LS asked for another councilmember to make the motion. Councilmember
Montgomery made a motion to nominate Bert Lyle At-large Position 1 Councilmember Davidhizar’s
resignation to become effective May 7; the motion was seconded by Councilmember Beebe. The
motion was adopted, 6-2 with Councilmember Humphrey and Irving voting against. City Attorney
advised that Mr. Davidhizar was excluded from voting per the City Charter 4.17 wording of “remaining
members of the City Council”.
4. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the
discussion. No action will be taken.
No requests were submitted by the deadline.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
None
6. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and
City staff, for which no action will be discussed or taken.)
The City Secretary announce the next COVID-19 mobile testing site would take place from 9 am to 6 pm
Sunday, May 10, 2020 at the Walker County Fairgrounds, located at 3925 State Highway 30. Everyone will
be tested, whether they are symptomatic or not, at no cost. Citizens are required to preregister for the test at
www.TxCOVIDtest.org or by calling 512-883-2400. Tests are conducted by appointment only. This effort is
a project of the Texas Department of Health Services, with collaboration from the Walker County Office of
Emergency Management and the City of Huntsville. Follow updates, pay bills and conduct business online at
HuntsvilleTX.gov and all social media – Facebook, Instagram, Twitter, and Nextdoor.
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter
551, 551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A”
thru “G” and lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding
said annexation. [Leonard Schneider, City Attorney]
The Council adjourned to Executive Session at 7:09 p.m.
8. RECONVENE
The Council reconvened at 8:20 p.m.
ADJOURNMENT
Mayor Brauninger adjourned the meeting without objection at 8:20 p.m.
Brenda Poe, City Secretary
ATTEST: CITY OF HUNTSVILLE
________________________________ ________________________________
Brenda Poe, City Secretary Andy Brauninger, Mayor
Agenda Item #2b
Item/Subject: Consider a motion authorizing the City Manager to approve the annual purchase of
various automotive parts and equipment used in repair of City vehicles from NAPA Auto Parts,
Huntsville.
Initiating Department/Presenter: Public Works
Presenter: Brent S. Sherrod, P.E., Director of Public Works
Recommended Motion: Move to authorize the City Manager to approve the annual purchase of
various automotive parts and equipment used in repair of City vehicles from NAPA Auto Parts,
Huntsville.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: The City utilizes the Fleet Division’s Warehouse to inventory frequently used parts for the
service, repair and/or maintenance of fleet assets. As parts are needed, they are requested from the
warehouse and the associated expense is transferred from warehouse inventory to the requesting
department’s budget. As it would not be cost-effective for the City to attempt to inventory every
conceivable part or item that is needed for daily operations in the Fleet shop, it is necessary to also
utilize a 3rd party auto parts provider to supply auto parts as needed.
Since 2008, the City has utilized NAPA Auto Parts, Huntsville as its provider for auto parts, first as low-
bid responder to a City bid and since 2010 as an awarded vendor under multiple Purchasing Solutions
Alliance (PSA) cooperative purchasing program, administered by the Brazos Valley Council of
Governments (BVCOG), with which the City has a standing interlocal agreement and is a member in
good standing. The cooperative contract meets all requirements of Texas Local Government Code
Chapter 252 regarding competitive bidding by municipalities. This contract affords the City
advantageous percentage discounts off product shelf pricing which exceed discounts experienced prior
to 2010, when the City relied on in-house competitive bidding for its automotive parts supply.
BVCOG recently completed its most recent competitive solicitation and formally awarded to NAPA Auto
Parts (parent company Genuine Parts Company) on March 24, 2020, for an initial term expiring March
24, 2022, with three (3) one-year renewal options resulting in a contract expiration date of March 24,
2025. The pricing discounts for the current award are identical to those most recently awarded by City
Council on April 7, 2015. There is no charge for delivery of product from NAPA to the City Fleet shop,
with frequent multiple deliveries required on any given day.
Public Works administration reports a significant level of satisfaction with the pricing structure and the
quality of product and service performance experienced with NAPA Auto Parts, Huntsville, and
recommends award of this as-needed purchase agreement pursuant to the PSA cooperative contract.
The rolling average annual expenditure for the past three (3) years is approximately $113,000 (most
recent 12-month period totaled approximately $125,000).
5/19/2020
Agenda Item: 2b
CITY COUNCIL AGENDA
Agenda Item #2b
Previous Council Action: City Council approval of PSA membership April 20, 2010. City Council
previously approved NAPA Auto Parts purchase agreement via PSA contract April 7, 2015.
Financial Implications:
☒Item is budgeted: _101-389-54040 __ In the amount of $ _549,909__
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• PSA cooperative contract award letter.
• Excerpt from NAPA Auto Parts response to co-op solicitation reflecting applicable discounts.
3991 East 29th St. Bryan, Texas 77802 Phone: 979.595.2801, Ext. 2035 www.psabuy.org
March 24, 2020
Don Lachance
Genuine Parts Company dba NAPA
2999 Wildwood Pkwy
Atlanta, GA 30339
Dear Mr. Lachance,
Purchasing Solutions Alliance (PSA), a cooperative purchasing program of the Brazos Valley Council of
Governments (BVCOG) is pleased to announce that Genuine Parts Company dba NAPA has been
awarded the contract for the following products and services, based on your proposal submitted to PSA in
response to Request for Proposals (RFP) No. 20-201.
Products and Services Description: Automotive Parts and Services
Notice is hereby given that Genuine Parts Company dba NAPA may commence with the publicity and
marketing of the contract and sales of products and services effective March 24, 2020 under terms of our
contract.
It is with great pleasure that we continue to build our relationship with you as a supplier to PSA/BVCOG
and member agencies of PSA. If you have any questions or concerns, please feel free to contact me at
(979) 595-2801 ext. 2035, or by email susan.lightfoot@bvcog.org.
Sincerely,
Purchasing Solutions Alliance: Brazos Valley Council of Governments:
a program of the Brazos Valley Council of Governments
Susan Lightfoot, Program Manager Michael Parks, AICP, Deputy Executive Director
Enclosures
cc: Tom Wilkinson, Jr., Executive Director
Procurement File
DocuSign Envelope ID: 016FDC7F-EC44-4F4B-8F01-19BB6964825F
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
Instructions and information for completing the Cost Proposal form:
Purchasing Solutions Alliance FORM No. 2 - COST PROPOSAL
Solicitation # : 14-102 "Automotive Parts, Related Products, Services and Solutions"
Offerors are to provide necessary information and pricing for the products and services specified and requested for all sections of the Cost Proposal
form (Attachment - Form No. 2). Offerors may insert additional blank spaces, rows, and columns or increase spacing of any existing rows and/or
columns provided as necessary for proposed product/service offerings throughout the entire Cost Proposal sheets.
Offerors may propose/offer a percentage discount off list price for each of the manufacturers listed in the cost proposal sheets below, as well as, add
additional manufacturers of their complete product line offerings. Furthermore, Offerors may remove particular categories, descriptions and/or
manufacturers, and replace with proposed alternative equivalent categories, descriptions or manufacturers of products or services utilizing the same
Cost Proposal format. Product pricing shall be based on discount from a manufacturer’s published list price, including pricing profile information
and/or catalog pricing. In some cases, it may be suitable to propose “cost plus” for pricing of products per particular manufacturer product line or
other type of product offerings.
Offerors are encouraged to propose a complete product list offering with competitive discount schedules or pricing profiles of best available pricing
most commonly offered to government, public and education agencies. Offerors may propose options of alternative product and/or service pricing
scenarios that will allow PSA member participants to customize/determine their own market basket list of items to best service their organizational
needs, with the deepest discounts available. Any participants that may opt for this customizable program will receive these prices in writing and
follow the same pricing structure or better than under the master contract between PSA and vendor.
Offerors shall provide internet/online access to catalog price lists or a demo account setup for PSA to view the proposed full product lines,
manufacturer’s pricing or supplier’s cost, all contract prices established under the pricing profile or discount structure, if applicable.
Non-catalog, non-market basket or off-contract items will be priced by the successful vendor as aggressively and competitively as possible. Such items
which are also not featured on the successful vendor’s online ordering website shall be priced in advance of order approval and shall be based on the
most appropriate, best available discounts vendor can offer to PSA member entities.
*** Further essential information, requirements and specifications concerning the products and services solicited in this cost proposal form can be
found in the RFP document. Please refer to the “Specifications and Scope of Services” section of the RFP before completing the cost proposal form.
***
Company's Name:Genuine Parts Company, d.b.a. NAPA
Page 1 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
ELECTRICAL & ELECTRONICS
Manufacturer(s):
52.5%
50.0%
N/A
50.0%
Manufacturer(s):
50.0%
50.0%
49.0%
Manufacturer(s):
50%
50%
50%
50%
50%
Manufacturer(s):
50.0%
47.5%
49.0%
Manufacturer(s):
50.0%
48.7%
41.2%
Electric Components: Starters, alternators, etc. - Rebuilt or Remanufactured
Ignitions: Distributor caps, coils, relays, resistors, switches, sending units, ignition components, etc.
Discount % off List Price
BBB Industries
Wilson
Motor Car Parts
AUTO PARTS
Belden
Standard
Echlin
Discount % off List Price
Wilson
Rayloc
Bosch
NGK
Bosch
AC Delco
Autolite
Spark Plugs: Regular, resistor, small engine, etc.
Electric Components: Starters, alternators, etc. - New
Discount % off List Price
Standard
NGK
Champion
Discount % off List Price
Altrom
Warner
Discount % off List Price
Ignition Wires: Battery cables, cable ends, spark plug wires, etc.
Page 2 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
Manufacturer(s):
50.2%
N/A
Manufacturer(s):
47.5%
48.67%
Manufacturer(s):
53.2%
Manufacturer(s):
50.0%
50.0%
50.0%
Manufacturer(s):
39.4%
61.2%
50.0%
Denso 50.7%
Manufacturer(s):
39.4%
53.5%
Fan belts, radiator hoses, heater hoses, vacuum hoses, fuel hoses, etc.
Caps: Gas, oil, radiator, etc.
A/C Compressors, etc. - Rebuilt or Remanufactured
Gates
Discount % off List Price
Goodyear
Balkamp
Discount % off List Price
COOLING SYSTEMS
Stant
Water Pumps, radiators, etc.
Discount % off List Price
Balkamp
Four Seasons
Altrom
Clamps: Hose type, radiator, fuel, etc.
AIR CONDITIONING
Delphi
Discount % off List Price
Discount % off List Price
National Products
Discount % off List Price
A-1 Cardone
Cardone
Delphi
A/C Compressors, condensers, driers, controls, cores, thermostats, fan clutches, refrigerant, etc. - New
Four Seasons
Page 3 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
FUEL SYSTEMS
Manufacturer(s):
50.0%
50.0%
50.0%
Manufacturer(s):
50.0%
Manufacturer(s):
50.0%
50.0%
Manufacturer(s):
50.1%
48.9%
Manufacturer(s):
43.7%
LIGHTING SYSTEMS & EMERGENCY LIGHTING
Fuel pumps, regulators, injectors, sensors, etc.
PCV valves, EGR valves, Choke thermostats, etc.
REPLACEMENT MOTORS & TRANSMISSIONS
Engines, heads and transmissions - Rebuilt or Remanufactured
Delphi
Delphi
Carter
EMISSION CONTROL SYSTEMS
Discount % off List Price
Discount % off List Price
ATK
Bosch
EIKO
Discount % off List Price
Discount % off List Price
Discount % off List Price
EXHAUST SYSTEMS
Standard
Bosal
Dekoven
Sealed beams, bulbs, lamps, etc.
Mufflers, exhaust pipes, catalytic converters, clamps, hangers, etc.
Page 4 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
52.0%
N/A
Manufacturer(s):
43.5%
43.0%
Manufacturer(s):
44.1%
43.1%
Manufacturer(s):
50.0%
43.0%
Manufacturer(s):
50.0%
Manufacturer(s):
50.0%
N/A
Reflectors, side markers, head lights, tall lights, turn lights, etc.
Light bars, strobes, beacons, sirens, backup alarm, etc.
GE
Discount % off List Price
Advantage
Altrom
CHASSIS AND FRONT END PARTS
Discount % off List Price
Balkamp
Truck-lite
Discount % off List Price
Grote
Precision
Truck-lite (Emergency)
Truck-lite
U-JOINT AND PTO COMPONENTS
Discount % off List Price
Flashers, etc.
Signal Stat
GMB
Discount % off List Price
Tie rods, idler arms, pitman arm, drag link, etc.
U-joints and PTO U-Joints, etc.
Page 5 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
Manufacturer(s):
50.0%
Manufacturer(s):
47.5%
52.5%
50.0%
Manufacturer(s):
50.0%
50.0%
Manufacturer(s):
50.0%
50.0%
Manufacturer(s):
50.0%
50.0%
Brake shoes, brake linings, drums, disc pads, rotors, brass fittings, hydraulic parts, etc. – New
Brake shoes, etc. – Rebuilt or Remanufactured
Engine, transmission, oil, etc.
Oils, lubricants, antifreeze/coolant, brake fluid, hydraulic fluid/oil, additives, etc.
Discount % off List Price
Chicago Rawhide
Discount % off List Price
Standard
Ultra Premium Brake Shoes
FLUIDS & CHEMICALS
Rayloc
Candone
GASKETS AND SEALS
Fel-Pro
Discount % off List Price
STEERING AND SUSPENSION
Brake Parts Inc.
Alignment parts, steering parts, shocks, struts, springs, bushings, bearings, etc.
Discount % off List Price
Castrol
BRAKE SYSTEMS
Valvoline
Monroe
Discount % off List Price
Page 6 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
FILTERS
Manufacturer(s):
47.9%
67.0%
BATTERIES
Manufacturer(s):
39.8%
53.0%
45.6%
Manufacturer(s):
50.6%
Manufacturer(s):
46.9%
30.5%
50.3%
Manufacturer(s):
Procurement of goods from anywhere in town End User wants purchased and delivered.
COST PLUS %
Oil, air, transmission, hydraulic, fuel, water, cabin filters, etc.
All types: heavy/light duty vehicles, public safety, equipment, etc.
Bosch
Wiper blades, refills, arms, etc.
Discount % off List Price
Discount % off List Price
ATP
Old World Industries
Tires, valves, stems, lug nuts, etc.
Sealed Led Acid Batteries
Discount % off List Price
Wix
Balkamp
Discount % off List Price
Anco
WIPER COMPONENTS
Power Sport Batteries
Eastpenn
TIRES AND HARDWARE
Any
OUTSIDE PURCHASES
Page 7 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
Manufacturer(s):
14.9%
Manufacturer(s):
50.0%
47.2%
49.9%
Manufacturer(s):
45.6%
48.1%
AIR TOOLS
Manufacturer(s):
33.4%
48.6%
47.6%
Manufacturer(s):
50.0%
Antifreeze/coolant flushers and recyclers, fuel system cleaners/flushers, power steering exchangers, transmission fluid
All types: Impact wrenches, ratchets, drivers, hammers, cutting tools, grinders, spay guns, etc.
All types: wrenches, ratchets, drivers, cutting tools, grinders, sanders, hammers, etc.
CP
HAND TOOLS
Discount % off List Price
FLUID SYSTEM SERVICE MACHINES
Discount % off List Price
Oldworld Automotive (NAPA AF)
Balkamp (Peak Antifreeze)
Viper
Balkamp (NAPA Air Tools)
MAT Industries
Ingersol
A/C SERVICE MACHINES
Discount % off List Price
Atlas Copco Compressors
CARLYLE HAND TOOLS
GENERAL SHOP EQUIPMENT
Robinair
AIR COMPRESSORS
Robinair
Discount % off List Price
Discount % off List Price
Page 8 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
45.6%
Manufacturer(s):
36.0%
45.6%
Manufacturer(s):
5.5%
10.7%
Manufacturer(s):
43.5%
Manufacturer(s):
17.3%
9.3%
6.8%
Manufacturer(s):
21.6%
Discount % off List Price
Midtronics
BRAKE LATHES
Hofmann
Grote
Balkamp
OTC
Bosch
Scan tools and diagnostic equipment.
TEST EQUIPMENT
Newell Rubbermaid Hand Tools
Discount % off List Price
Discount % off List Price
TOOL STORAGE
Discount % off List Price
Homak Manufacturing
Discount % off List Price
JUMP STARTERS
BATTERY CHARGERS AND TESTERS
CLORE AUTOMOTIVE
Newell Rubbermaid Hand Tools
Page 9 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
Manufacturer(s):
19.6%
Manufacturer(s):
19.6%
Manufacturer(s):
N/A
AUTO LIFTS
Manufacturer(s):
9.5%
50.0%
Manufacturer(s):
50.0%
All types of jacks, jack stands, engine stands, etc.
Challenger
Discount % off List Price
Discount % off List Price
Smart Washer
Discount % off List Price
PART WASHERS
Lincoln
JACKS & STANDS
Jacks and Ramps
Rotary (Equipment)
Chemfree
ENGINE HOISTS
Discount % off List Price
BRAKE WASHERS
Discount % off List Price
EXHAUST VENT SYSTEMS
Page 10 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
Manufacturer(s):
N/A
Manufacturer(s):
50.0%
Manufacturer(s):
50.0%
Manufacturer(s):
50.0%
Manufacturer(s):
19.50%
50.00%
Harvey
Leak Detector Pumps
TUBING BENDERS
Energy-logic
OIL FILTER CRUSHERS
Balkamp
WELDING EQUIPMENT
Discount % off List Price
Discount % off List Price
Balkamp
Discount % off List Price
Weatherhead
LEAK DETECTORS
Discount % off List Price
Discount % off List Price
SHOP COOLING FANS
Page 11 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
Manufacturer(s):
47.4%
50.0%
Manufacturer(s):
49.9%
50.0%
Manufacturer(s):
49.9%
50.0%
Manufacturer(s):
13.5%
9.9%
Manufacturer(s):
9.3%
Corghi
Discount % off List Price
Welders, plasma cutters, helmets, hoses, etc.
TIRE CHANGERS
OTC
WHEEL BALANCERS
WHEEL DOLLIES
Ammco
Balkamp
Discount % off List Price
Discount % off List Price
Discount % off List Price
Balkamp
OTHER SHOP EQUIPMENT TO INCLUDE
Ammco
Corghi
Firepower
WHEEL ALIGNMENT
Discount % off List Price
Bosch
Page 12 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
Manufacturer(s):
Manufacturer(s):
Manufacturer(s):
Payment Terms:
2
Offerors shall specify delivery terms or program that adds value to the contract for End Users, such as:
(Offeror shall delete and replace, or edit parts of this example provided below and insert their special delivery terms or program)
Prompt Payment Discount:
Offerors may quote additional payment discount period terms in the spaces provided below. Any discount provided shall be taken on
Additional discount from invoice
Invoices must be submitted by the Vendor to the End User. All invoices to be paid in full within thirty (30) days after satisfactory
delivery and billing, whichever is the later. All invoices shall be submitted in accordance with the terms and conditions, and "discount
from list price" percentages as stated in the contract. Invoices shall not contain work or items that are not satisfactorily completed
and/or delivered.
Description:
% NET 10 days (e.g., 1%, 2%, 5%).
Discount % off List Price
1.Enter additional categories of Shop Equipment in the spaces provided.2.Provide a brief description of the products within each
category. 3. List manufacturers and enter the discount percentage off list price.
Discount % off List Price
Category:
Description:
Discount % off List Price
Category:
Description:
DELIVERY OF PRODUCTS
PAYMENT
Category:
Page 13 of 14
FORM No. 2 COST PROPOSAL PSA -RFP No. 14-102
OR
OR
Specialty after-hour fees, days considered after hours and holiday fees will be established between the relationship that
already exists or that will be fostered between the PSA End User and the local NAPA store. As business is conducted, the
NAPA store will determine the needs of the PSA end user in terms of ordering tendencies and requirements, and work with
the PSA end user to increase uptime of their equipment by providing hours and servicing protocols that meet the PSA End
User’s needs.
3. Freight costs will be applied to parts/equipment that are not stocked within Supplier local stores and have to be assigned to one of
Supplier’s distribution centers.
NOTE: Cost proposals, pricing and percentage discounts from product list/catalog price shall include all shipping and/or delivery
costs, as applicable. Deliveries shall be freight prepaid, F.O.B. Destination and shall be included in all pricing offered unless otherwise
clearly stated in writing.
Offerors must specify after-hour and holiday call-out fees for emergency parts availability.
Please see below
Company owned NAPA stores are generally closed on Christmas Day, New
Years Day and Easter. Holiday closings for Independently owned NAPA stores
generally follow this same schedule but have variations as determined by the
independent owner.
after-hours fee
List days/time considered after-hrs:
List all days considered holidays:
Specify the holiday fee per call-out:
1. F.O.B. to customer’s destination, full freight prepaid. Deliveries within 10 miles of a Supplier facility are made within 1 hour of the
time order is received and during normal business hours for in-stock parts. For customers who are more than 10 miles from a Supplier
facility but less than 30 miles, receive same day delivery on in-stock parts;
2. F.O.B. to customer’s destination, full freight prepaid. Deliveries greater than 30 miles are shipped via UPS ground or other Common
Carrier. Orders less than $300 will be charged actual UPS or Common Carrier freight cost;
Please see belowSpecify after-hours fee per call-out:
Please see below
AFTER HOURS AND HOLIDAY CALL-OUT FEES
holiday fee
Page 14 of 14
Agenda Item #2c
Item/Subject: Consider a motion authorizing the City Manager to award a supply contract bid to
Walker County Hardware for hardware and associated supply items.
Initiating Department/Presenter: Finance
Presenter: Steve Ritter, Director of Finance
Recommended Motion: Consider a motion authorizing the City Manager to award a supply contract
bid to Walker County Hardware for hardware and associated supply items.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: It is necessary for City personnel to purchase small/minor tools, repair materials and garden
equipment as needed for daily operations throughout the fiscal year, which are generally needed
quickly to expedite repairs and the like. For this reason, Purchasing staff conducted City Bid No. 20-06
to solicit bids for these supplies/materials. Five bids were received March 25, 2020, as reflected in the
attached bid tabulation. Contract pricing is based on a percentage discount off shelf price in-store or
online catalog price.
Staff recommends a multiple award to each respondent in order to give City personnel maximum
flexibility and comparable pricing options, but only Walker County Hardware is anticipated to exceed
$50,000 in annual expenditure ($64,372 expended with them in past 12-month period) and thus require
City Council approval. It is anticipated that the City will also issue/extend standing purchase orders to
Home Depot, Fastenal and Sherwin Williams under existing cooperative purchasing contracts they
currently hold, with each expenditure projected to be less than $50,000 annually. Additionally, if
determined by Building Maintenance to be in City’s operational best interests, other purchase orders
may be opened as needed with the other four (4) bid respondents to accommodate City needs:
Wholesale Electric of Conroe, MSC Industrial Supply, Voss Lighting and Simba Industries, with respective
estimated annual expenditures of less than $10,000 each. These are referenced for informational
purposes and will not require City Council action.
Previous Council Action: City Council award of supply contract to Walker County Hardware on March
6, 2018.
Financial Implications:
☒Item is budgeted: _Various departmental budgets, expenditures charged out to user depts. __
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Bid Tabulation
5/19/2020
Agenda Item: 2c
CITY COUNCIL AGENDA
Date: March 25, 2020
Time: 2:00 p.m., CST
Walker County Hardware Inc.MSC Industrial Wholesale Electric - Conroe Voss Lighting Simba Industries
Percentage Discount(s)Percentage Discount(s)Percentage Discount(s)Percentage Discount(s)Percentage Discount(s)
15% off shelf in-store;
15% off catalog
18% off catalog (minimum
discount, some higher)
30% off shelf in-store;
30% off catalog 86.5 % off catalog
7-20% off catalog,
depending on mfgr.
Bid No. 20-06
Bid Tabulation
Hardware & Maintenance Supplies
Description
Hardware & Maintenance Supplies
Agenda Item #2d
Item/Subject: Consider approval of BuyBoard Contract #555-18 for the rehabilitation and relining of
twenty (20) manholes in the NB Davidson Watershed.
Initiating Department/Presenter: Public Works
Presenter: Brent Sherrod, P.E.; Public Works Director
Recommended Motion: Move to approve BuyBoard Contract #555-18 for the rehabilitation and
relining of twenty (20) manholes in the NB Davidson Watershed in the amount of $107,096.31.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: The wastewater collection system is vital to the collection and treatment of the municipal
wastewater. It is vital that the wastewater is collected and treated in an economical, effective, efficient,
and safe manner. The scope of work provided in this project will allow the City to continue to improve
the wastewater collection system to help meet our Mission Statement.
There are twenty (20) brick manholes in the West Greenbriar area of Elkins lake, fifteen (15) of which
at some point in the past were “piped through” with cured in place piping. The term “piped through”
meaning that the pipe continues through the manholes with no access for cleaning or maintenance.
According to TCEQ §217.55; Manholes and Related Structures; manholes with sewer lines six (6) to
fifteen (15) inches may not be spaced farther than five hundred (500) feet apart. This code was written
in regard to ensuring that sewer lines could be easily accessed, cleaned, and maintained. The “piped
through” manholes do not allow for access every five hundred (500) feet thus placing the City of
Huntsville out of compliance with TCEQ guidelines within this portion of the collection system. This
created an issue in March of 2020, when crews spent nearly an entire day clearing a sewer line blockage
due to limited access. An average sewer blockage usually takes under ten (10) minutes to correct once
crews are on-site.
All of the manholes that will be lined have active leaks in which groundwater is weeping into the
manholes. This groundwater infiltration increases during rain events and results in an increased
hydraulic loading on the NB Davidson Wastewater Treatment Plant, causing treatment costs to rise
considering the infiltrating ground water must be pumped and treated the same as wastewater.
Public Works staff evaluated available options to determine the best method to rehabilitate/repair the
manholes. Most manholes need a cement lining over a high-pressure cleaned inner surface of the
manhole to evenly cover the corroded surface. Over the cement lining an epoxy lining is needed to
prevent future corrosion. Southern Trenchless provides the needed method of cure for the manholes
and are part of the BuyBoard Cooperative Purchasing program.
City staff has obtained BuyBoard cooperative contract pricing for the required services due to the
historically advantageous pricing afforded by this cooperative purchasing program. The BuyBoard
5/19/2020
Agenda Item: 2d
CITY COUNCIL AGENDA
Agenda Item #2d
contract will be utilized for the purchase of the required services in the amount of $107,096.31 from
Southern Trenchless Solutions, to rehabilitate the twenty (20) manholes. The cooperative contract
meets all requirements of the Local Government Code Chapter 252 regarding competitive bidding.
Southern Trenchless Solutions is expected to mobilize for work within four (4) to six (6) weeks of notice
to proceed and complete the manhole rehabilitation within approximately thirty (30) days.
Previous Council Action: There has not been any previous council action.
Financial Implications:
☒Item is budgeted: 220-363-53030 In the amount of $208,756.73
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Quote from Southern Trenchless Solutions
Agenda Item #2d
Agenda Item #2d
Agenda Item #2e
Item/Subject: Consider adoption of Ordinance 2020-26 to amend the budget for FY 19-20 and/or
CIP Project budgets.
Initiating Department/Presenter: Finance
Presenter: Steve Ritter, Finance Director
Recommended Motion: Move to adopt Ordinance 2020-26 to amend the budget for FY 19-20 and/or
CIP Project budgets.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: Detailed explanation is provided in the attachment, Exhibit A, to the Ordinance. Budget
Amendments 1. and 2. on Exhibit A were presented to the Finance Committee at their April 21, 2020
meeting and Budget Amendments 3. and 4. were presented to the Finance Committee at their May 5,
2020 meeting.
Previous Council Action: None.
Financial Implications:
☒ See the attached Ordinance and related Budget Amendments (Exhibit A)
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Ordinance 2020-26, page 2
• Exhibit A (list of budget amendments), page 3
5/19/2020
Agenda Item: 2e
CITY COUNCIL AGENDA
Agenda Item #2e
ORDINANCE NO. 2020-26
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2019-
2020 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP)
BUDGETS, ORDINANCE NO. 2019-52 TO AMEND ADOPTED EXPENDITURES OF
THE BUDGET; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the 2019-2020 Annual Budget and CIP Budgets were adopted by Ordinance 2019-52 on
September 17, 2019;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the
course of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on
the associated revenues and expenditures and the overall impact on the general financial status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville,
Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the
City of Huntsville to amend the annual budget for fiscal year 2019 – 2020 and the Capital Improvements
Projects (CIP) budget as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment
document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2019 – 2020 is hereby amended to include the expenditures
and revenues in Exhibit “A” and the Capital Improvements Projects budget is hereby amended to include
the expenditures described in Exhibit “A” attached hereto and made a part of this ordinance as if set out
verbatim herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed,
and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full
force and effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared
unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other
section or portion of this ordinance.
Section 5. The necessity for amending the budget for the fiscal year 2019 – 2020 and Capital Improvements
Projects, as required by the laws of the State of Texas, requires that this ordinance shall take effect
immediately from and after its passage, as the law in such cases provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 19th day of May 2020.
THE CITY OF HUNTSVILLE, TEXAS
__________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
Exhibit A
Budget Amendments FY 19-20
May 5, 2020
1.Increase:92,194$
Explanation:
2.Decrease Street Proj - Bearkat Blvd & Normal Park - acct 800-8709-62300 (385,585)$
Increase:Street CIP Unallocated - 800-999-99999 385,585$
Decrease WW CIP RC-01 Basin Manhoe Rehab - acct 702-7182-62300 (11,032)$
Increase:WW CIP Unallocated - 702-999-99999 11,032$
Decrease WW CIP West Fork Tanyard Crk Sewer - acct 702-7172-62300 (477,149)$
Increase:WW CIP Unallocated - 702-999-99999 477,149$
Decrease Wtr R&R - Old Col Rd/Trinity Cut-off Wtrline Rehab - 703-70316-62300 (204,295)$
Increase:Wtr R&R CIP Unallocated 703-999-99999 204,295$
Explanation:
The City entered into an Economic Development Agreement with Weatherford U.S., L.P. on
October 1, 2018 (Council approved the agreement at their September 4, 2018 meeting;
coming from Executive Session). The agreement calls for 2 types of economic development
payments from the City; one, for development of jobs where the City would pay
Weatherford $1,000 per job created with Walker County residents being in the jobs and
two, providing a property tax rebate on increased values of certain Weatherford properties.
The City has received the compliance records from Weatherford on the jobs creation
provisions in the agreement and there are 88 jobs reported created for Walker County
residents; therefore an $88,000 payment to Weathford is calculated. City staff has obtained
information from Walker County Appraisal District on increased valuation of the
Weatherford properties included in the Agreement and has calculated an amount of
$4,193.15 for the property tax rebate. No budget was provided for in the original FY 19-20
Budget. It was unknown at the time of budgeting for FY 19-20 as to how many jobs
Weatherford may create. Staff believes the Economic Development Fund is an appropriate
Fund to use for these payments. The Fund was created in FY 2018 with an initial funding
from General Fund of $760,000. The Fund as of March 31, 2020 has a Fund Balance of
$794,145. There have not been any uses of monies from the Fund since its creation. The
amount for $88,000 for jobs creation was discussed with the Finanace Committee at their
April 21, 2020 meeting. The amount of $4,194 was not discussed with the Finance
Committee as this resulted from a change in terminology in the contract using "calendar
year" as opposed to "tax year" for this section of the agreement.
These Budget Amendments relate to CIP projects that have been completed and which
have some unused budget which is being requested to be placed in "Unallocated" in the
applicable Fund. This has been standard practice. The budget in "Unallocated" is
requested for use when other CIP projects within the same Fund are needing additional
budget due to actual costs projected to exceed existing budget. Or, at times budget in
Unallocated is requested for funding a new project. These budget amendments were
discussed with the Finance Committee at their April 21, 2020 meeting.
Economic Development Fund - Economic Development monies coming
from Fund Balance of the Fund
3.Increase:105,000$
Explanation:
4.Increase:Water CIP R&R - Misc. Replacements Normal Park, 15th St. & 17th St.175,000$
Decrease Water CIP R&R - Unallocated Budget 175,000$
Explanation:
Per the disucssions with Walker County ESD #2 related to the City's annexation of
various areas in the City's ETJ, the City is required to pay Walker County ESD #2 for
surplus equipment and cover debt related to the pro-rata portion of the territory the
City annexed. The city will receive a pumper truck and associated equipment as well as
two ATVs. This requested budget amendment will put budget in place to cover the
costs per the settlement agreement. This Budget Amendment was discussed with the
Finance Committee at their May 5, 2020 meeting.
Additional budget is needed for various project segment additions and changes. $31K
for 240 linear feet of 8" waterline along Ave. J and $51K for 400 linear feet of 8"
waterline along 17th St both of which relate to improving water pressue for fire flow at
the Lowman Studen Center. $93K to supplement the original budget to meet project
bid prices (approx. $53K on actual bid pricing and $40K to maintain contingency during
construction for unforseen items). The balance in Unallocated Budget for Water CIP
R&R Fund will be $295,590 after this use if approved. This Budget Amendment was
discussed with the Finance Committee at their May 5, 2020 meeting.
(Note: numbers in bold are corrected since it was presented to Fin. Cmte. on May 5th
after finding a tabulation error. But, the Budget Amendment amount has remained
unchanged.)
City Council - Community Relations monies coming from Unallocated
Rsv/Fund Balance of the Gen. Fund
Agenda Item #3a
Item/Subject: Consider authorizing the City Manager to award the construction for FY 2018-2019
Miscellaneous Waterline Replacement Project (No. 19-10-06).
Initiating Department/Presenter: Engineering
Presenter: Y. S. “Ram” Ramachandra, City Engineer
Recommended Motion: Move to authorize the City Manager to award the construction contract in the
amount of $358,862 to Underground Construction Solutions for the construction of FY 2018-2019
Miscellaneous Waterline Replacement Project (No. 19-10-06).
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The subject project consists of replacing deteriorated waterline segments at the following
locations:
A) Right-of-Way from Normal Park to Avenue Q - Replace 8” waterline
B) 17th Street (University Avenue to Avenue J) – Replace 8” waterline
C) 15th Street (Avenue J to Avenue I) – Replace 12” waterline
D) 17th Street (Sam Houston Avenue to University Avenue) – Replace 6” with 8” waterline
While items A through C are part of the originally planned and budgeted segments for replacement,
item D was subsequently included in the design for replacement. This was done for the reason of a
request from SHSU to improve flow and water pressure for the University campus by removing a
bottleneck in the system through the upsizing of this line. Larger benefit of simultaneous replacement of
segment D will be that the City need not mobilize a separate construction project in the location.
A location map is attached to the agenda item. Items A through D above were included in the Base Bid.
Items C and D were bid as Deduct Alternate 1 and Deduct Alternate 2 respectively. This arrangement
provided flexibility to award the project construction to the extent funding is available.
LightPoint Engineering, LLC, Huntsville, TX was retained by the City for providing professional
engineering services consisting of detail engineering design, bidding and limited construction support
services for this project.
Notice to Bidders was advertised on April 5, 2020, upon completion of the design. Notice requesting bids
was posted on the Huntsville Item and the City of Huntsville websites. Also, the notice, project drawings,
and contract documents were posted on the Electronic State Business Daily (ESBD) and Public Purchase
websites. Hard copies of the bid documents were available for review at the Service Center and were
sent to potential bidders on request.
A non-mandatory pre-bid meeting was held on April 14, 2020, to allow all responders access to the City
staff for questions, comments, and clarifications on the scope of work. The bids were opened on April
5/19/2020
Agenda Item: 3a
CITY COUNCIL AGENDA
Agenda Item #3a
28, 2020. Six (6) bidders submitted bids for this project. The certified bid tabulation is attached.
Underground Construction Solutions, Houston, TX is the low bidder with the Base Bid amount of
$358,862.
No additional utility easements were required for the project.
This is the first construction project that Underground Construction Solutions will be working on for the
City of Huntsville. Reference verification on past projects that Underground Construction Solutions
worked on for other owners have come out positive. A letter of recommendation from the engineer is
attached to this agenda item.
The construction contract period will be ninety (90) calendar days from the date of the Notice to
Proceed (NTP).
Previous Council Action: a) Project funding in the amount of $250,000 was allocated in FY 2018-2019
budget. b) The City Council approved budget amendment to transfer fund from 703-70316-62300 to
703-70317-62300 in the amount of $220,000 in November 20, 2018 City Council meeting
Financial Implications:
☒Item is budgeted: 703-70317-62300 - Current balance = $386,230
Prop. Budget Amendment Ordinance No. 2020-26 provides an additional = $175,000
------------------------
TOTAL → $561,230
------------------------
The above Total amount of $561,230 will cover this project ($358,862) + Sam Hou Ave & Ave J project
#19-10-06.1 ($156,105). Remaining balance of $46,263 will be utilized should any contingency arise in
either project construction.
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Location Map
• Letter of recommendation of award
• Certified bid tab
19TH ST
14TH ST AVE M16TH ST
13TH ST
20TH STAVE Q17TH ST AVE NAVE SNORMAL PARK DR18TH ST
AVE I
15TH ST
21ST STAVE PAVE OUNIVERSITY AVEAVE RAVE N 1/2BEARKAT BLVD
AVE JAVE L 1/2PECAN DRBOWERS BLVDPIN OAK DR12TH ST
A M ER IC AN B A N K D R
IH 45 S F
E
E
D
E
R R
D AVE P 1/2A
V
E T
20TH 1/2 ST
19TH 1/2 STWOODLAND LNAVE P17TH ST
AVE J17TH STAVE J14TH ST
13TH ST
AVE QAVE M15TH ST
UNIVERSITY AVEAVE L 1/2AVE I13TH ST
AVE O20TH ST AVE JAVE QAVE NAVE N15TH ST
AVE RAVE RBOWERS BLVD
§¨¦45 11TH STSAM HOUSTON AVESH 75 N
CITY SERVICE CENTER448 STATE HIGHWAY 75HUNTSVILLE, TX, 77320Map Created At:www.huntsvilletx.gov/gis
CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION80310620155FEET
CREATED DATE: 4/28/2020
Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet
On Any Print Size
1 in = 600 ft
On 8.5 x 11 inch Print
Service Layer Credits: The City of Huntsville, TX GIS Division
MISCELLANEOUS WATERLINE REPLACEMENTS
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See the full GIS Data Disclaimer at: www.huntsvilletx.gov/438/City-Maps
Right-of-Way from Normal Park Drto Ave Q - Replace 8in Waterline
17th Street from Sam Houston Aveto Avenue I - Replace 6in and 8inwith 8in Waterline
15th Street from Avenue J to Avenue I -Replace 12in Waterline
HEB
Lone Star Hall
LowmanStudentCenter
LEGEND
Miscellaneous Waterline Replacements
Agenda Item #3b
Item/Subject: Consider authorizing the City Manager to award the construction contract for Sam
Houston Avenue and Ave J Waterline Replacement Project (No. 19-10-06.1).
Initiating Department/Presenter: Engineering
Presenter: Y. S. “Ram” Ramachandra, City Engineer
Recommended Motion: Move to authorize the City Manager to award the construction contract in the
amount of $156,105 to Underground Construction Solutions for the construction of Sam Houston
Avenue and Ave J Waterline Replacement Project (No. 19-10-06.1).
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The subject project consists of replacing deteriorated waterline segments at the following
locations:
A) Sam Houston Ave. (near Fire Station #2 to Avenue I) – Replace 10” waterline with 12” waterline
B) Avenue J (from 17th Street to SHSU Lowman Student Center) – Replace 8” line
While item A is part of the originally planned and budgeted segment for replacement, item B was
subsequently included in the design for replacement. This was done for the reason of a request from
SHSU to improve flow and water pressure for the University campus. This segment B is also very old
cast iron line and determined to be in a deteriorated condition. Simultaneous replacement of segment B
will eliminate mobilizing separate replacement construction.
A location map is attached to the agenda item. Sam Houston Avenue waterline segment was bid as
Based Bid and Avenue J waterline segment was bid as Add Alternate 1. This provided the flexibility of
awarding the construction contract to only Sam Houston Avenue should bids were to come much higher
the funding availability.
McClure & Browne Engineering & Surveying, Inc., College Station, TX, was retained by the City for
providing professional engineering services consisting of detail engineering design, bidding and limited
construction support services for this project.
Notice to Bidders was advertised on April 5, 2020, upon completion of the design. Notice requesting bids
was posted on the Huntsville Item and the City of Huntsville websites. Also, the notice, project drawings,
and contract documents were posted on the Electronic State Business Daily (ESBD) and Public Purchase
websites. Hard copies of the bid documents were available for review at the Service Center and were
sent to potential bidders on request.
A non-mandatory pre-bid meeting was held on April 14, 2020, to allow all responders access to the City
staff for questions, comments, and clarifications on the scope of work. The bids were opened on April
22, 2020. Four (4) bidders submitted bids for this project. One bid was rejected for not having the bid
5/19/2020
Agenda Item: 3b
CITY COUNCIL AGENDA
Agenda Item #3b
submittal in the proper bid sheets and is excluded from the tabulation. The certified bid tabulation is
attached. Underground Construction Solutions, Houston, TX is the low bidder with combined Base Bid
(SH Ave) + Add Alternate 1 (Ave J) amount of $156,105.
No utility easements were required for the project.
This is the first construction project that Underground Construction Solutions will be working on for the
City of Huntsville. Reference verification on past projects that Underground Construction Solutions
worked on for other owners have come out positive. A letter of recommendation from the engineer is
attached to this agenda item.
The construction contract period will be ninety (90) calendar days from the date of the Notice to
Proceed (NTP).
Previous Council Action: The City Council approved budget amendment to transfer fund from 703-
70316-62300 to 703-70317-62300 in the amount of $220,000 in November 20, 2018 City Council
meeting to fund the subject project.
Financial Implications:
☒Item is budgeted: 703-70317-62300 - Current balance = $386,230
Prop. Budget Amendment Ordinance No. 2020-26 provides an additional = $175,000
------------------------
TOTAL → $561,230
------------------------
The above Total amount of $561,230 will cover this project ($156,105) + Misc. Waterline project #19-10-
06 ($358,862). Remaining balance of $46,263 will be utilized should any contingency arise in either
project construction.
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Location Map
• Letter of recommendation of award
• Certified bid tab
AVE IAVE JAVE MBOBBY K MARKS DRAVE N19TH ST
JOSEY ST
22ND ST
20TH ST
21ST STUNIVERSITY AVEAVE L 1/217TH ST
BOWERS BLVD
LAKE RD19TH 1/2 ST
21ST ST AVE IAVE L 1/2AVE JAVE M17TH ST
BOWERS BLVD
SAM HOUSTON AVECITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION
8 CREATED DATE: 4/28/2020
SAM HOUSTON AVE & AVE JWATERLINE CONSTRUCTION
1 in = 400 ft
0 400 800200 Feet
On 8.5 x 11 inch Print
On Any Print Size
Service Layer Credits: The City of Huntsville, TX GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
LEGEND
Sam Houston Ave & Ave J Waterline Segments
Sam Houston Ave near Fire Station #2to Ave I - Replace 10in Waterline with 12in Waterline
Avenue J from 17th Street to SHSULowman Student Center - Replace 8inWaterline
Bernard G. JohnsonColiseum
Fire Station #2
April 27, 2020
Y. S. “Ram” Ramachandra, P.E.
City Engineer
City of Huntsville
1212 Avenue M
Huntsville, Texas 77340-4608
Re.: Sam Houston Ave. & Ave. J Waterline Replacement
Recommendation for Award
COH #19-10-06.1
MBESI #10250025
Dear Ram:
As you are aware, a bid opening was conducted for the above referenced project on
Wednesday April 22, 2020. As requested by the City, the bids have been checked for
completeness and accuracy.
After reviewing the bids, Underground Construction Solutions is the lowest
responsive/responsible bidder with a total Base Bid of $125,410.00 and a Total Base Bid +
Alternative 1 of $156,105.00. The bid bond for Underground Construction Solutions has been
reviewed and checked. We have found that they have performed this type of work previously
and should be capable of completing this project. We contacted references for Underground
Construction Solutions and received positive feedback. We also contacted the Owner of
Underground Construction Solutions for a question & answer type conversation regarding the
scope of the project. One bid is recommended to be rejected due to not having the proper bid
sheets (Addendum #1 bid sheets). As stated in Section 4 of the Special Instructions to Bidders,
“each bid must be submitted on the prescribed form.”
This project may be awarded either for base bid only or base bid plus alternate #1. It is our
recommendation that the project be awarded to Underground Construction Solutions for the
amount of $125,410.00 (Base Bid without alternate) or $156,105.00 (Base bid + Alternate #1).
If you should have any questions or need any additional information, please do not hesitate to
call.
Sincerely,
Tory Miller, P.E.
Attachments: Bid Tabulation Sheet
F:\1025 - City of Huntsville\0025 - Sam Houston and Ave J Water Line Replacement\Docs\Bid & Award\Recommendation of Award Letter.odt
Sam Houston Ave. & Ave. J Waterline Replacement
Engineer’s Estimate Digg CommercialBID PROPOSAL TABULATION
CoH Project #19-10-06.1, MBESI Project #10250025
April 23, 2020
Item No. Description Unit Unit Bid Total Unit Bid Total Unit Bid Total Unit Bid Total
Base Bid: Sam Houston Ave. (FS #2 to Ave. I)
1.00 Site Preparation
1.01 Mobilization (Complete & In Place) LS 1 $50,000.00 $50,000.00 $100,000.00 $100,000.00 $45,000.00 $45,000.00 $5,000.00 $5,000.00
1.02 Traffic Control (Complete & In Place) DAY 30 $2,000.00 $60,000.00 $340.00 $10,200.00 $500.00 $15,000.00 $150.00 $4,500.00
Subtotal Item 1.00:$110,000.00 $110,200.00 $60,000.00 $9,500.00
2.00 Demolition
2.01 Grout-fill & Abandon Exist. Waterline (Complete & In Place) LF 840 $10.00 $8,400.00 $30.00 $25,200.00 $15.00 $12,600.00 $20.00 $16,800.00
Subtotal Item 2.00:$8,400.00 $25,200.00 $12,600.00 $16,800.00
3.00 Water System Improvements
3.01 LF 816 $100.00 $81,600.00 $165.00 $134,640.00 $145.00 $118,320.00 $55.00 $44,880.00
3.02 LF 78 $145.00 $11,310.00 $150.00 $11,700.00 $190.00 $14,820.00 $90.00 $7,020.00
3.03 LF 79 $55.00 $4,345.00 $150.00 $11,850.00 $100.00 $7,900.00 $40.00 $3,160.00
3.04 Connection to Existing Waterline (Complete & In Place) EA 2 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $3,000.00 $6,000.00 $800.00 $1,600.00
3.05 Water Service Connection By Open Cut (Complete & In Place)(All Sizes) EA 10 $1,200.00 $12,000.00 $2,400.00 $24,000.00 $4,000.00 $40,000.00 $800.00 $8,000.00
3.06 EA 3 $3,000.00 $9,000.00 $3,500.00 $10,500.00 $3,500.00 $10,500.00 $2,000.00 $6,000.00
3.07 Fire Hydrant Connection By Open Cut (Complete & In Place) EA 3 $2,500.00 $7,500.00 $5,200.00 $15,600.00 $2,000.00 $6,000.00 $2,500.00 $7,500.00
3.08 Fire Hydrant Connection By Directional Bore (Complete & In Place) EA 1 $4,500.00 $4,500.00 $14,000.00 $14,000.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00
3.09 6” Waterline Fittings/Bends (Complete & In Place) EA 2 $200.00 $400.00 $1,000.00 $2,000.00 $400.00 $800.00 $250.00 $500.00
3.10 12” Waterline Fittings/Bends (Complete & In Place) EA 5 $500.00 $2,500.00 $1,900.00 $9,500.00 $1,000.00 $5,000.00 $300.00 $1,500.00
3.11 12” Gate Valve (Complete & In Place) EA 2 $3,000.00 $6,000.00 $4,400.00 $8,800.00 $3,000.00 $6,000.00 $2,500.00 $5,000.00
3.12 6” Gate Valve (Complete & In Place) EA 1 $1,000.00 $1,000.00 $2,970.00 $2,970.00 $1,200.00 $1,200.00 $1,500.00 $1,500.00
3.13 12”x6” Tee (Complete & In Place) EA 1 $750.00 $750.00 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $800.00 $800.00
3.14 12”x12” Tee (Complete & In Place) EA 1 $1,000.00 $1,000.00 $10,000.00 $10,000.00 $1,000.00 $1,000.00 $800.00 $800.00
3.15 12” TS&V (Complete & In Place) EA 1 $4,500.00 $4,500.00 $12,000.00 $12,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00
Subtotal Item 3.00:$149,405.00 $276,060.00 $227,040.00 $96,760.00
4.00 Erosion Control Improvements
4.01 Erosion Control Plan & Sedimentation Control (Complete & In Place) LS 1 $6,000.00 $6,000.00 $12,000.00 $12,000.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00
4.02 Inlet Protection (Complete & In Place) EA 7 $150.00 $1,050.00 $600.00 $4,200.00 $200.00 $1,400.00 $50.00 $350.00
Subtotal Item 4.00:$7,050.00 $16,200.00 $4,400.00 $2,350.00
TOTAL BASE BID COST: $274,855.00 $427,660.00 $304,040.00 $125,410.00
Palasota Contracting,
LLC
Underground
Construction
Solutions
Approx.Qty.
12” AWWA C909, CL235 PVC Waterline w/ Str. Backfill by Open Cut (Complete & In Place)
12” AWWA C909, CL235 PVC Waterline by Directional Bore (Complete & In Place)
6” AWWA C909, CL235 PVC Waterline w/ Str. Backfill by Directional
(Complete & In Place)
Water Service Connection By Directional Bore (Complete & In Place)(All
Sizes)
Engineer’s Estimate Digg CommercialBID PROPOSAL TABULATION
CoH Project #19-10-06.1, MBESI Project #10250025
April 23, 2020
Add Alternate #1: Ave. J (South of 17th St.)
1.00 Site Preparation
1.01 Mobilization (Complete & In Place) LS 1.00 $25,000.00 $25,000.00 $30,000.00 $30,000.00 $15,000.00 $15,000.00 $500.00 $500.00
1.02 Traffic Control (Complete & In Place) DAY 15.00 $2,000.00 $30,000.00 $340.00 $5,100.00 $500.00 $7,500.00 $50.00 $750.00
Subtotal Item 1.00:$55,000.00 $35,100.00 $22,500.00 $1,250.00
2.00 Demolition
2.01 Grout-fill & Abandon Exist. Waterline (Complete & In Place) LF 223.00 $10.00 $2,230.00 $30.00 $6,690.00 $15.00 $3,345.00 $20.00 $4,460.00
Subtotal Item 2.00:$2,230.00 $6,690.00 $3,345.00 $4,460.00
3.00 Water System Improvements
3.04 Connection to Existing Waterline (Complete & In Place)(All Sizes) EA 2.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 $2,000.00 $4,000.00 $800.00 $1,600.00
3.05 Water Service Connection By Open Cut (Complete & In Place)(All Sizes) EA 2.00 $1,200.00 $2,400.00 $2,400.00 $4,800.00 $4,000.00 $8,000.00 $650.00 $1,300.00
3.07 Fire Hydrant Connection By Open Cut (Complete & In Place) EA 1.00 $2,500.00 $2,500.00 $5,200.00 $5,200.00 $3,500.00 $3,500.00 $2,500.00 $2,500.00
A3.01 WWA C909, CL235 PVC Waterline w/ Str. Backfill by Open Cut (Complete & In P LF 243.00 $80.00 $19,440.00 $169.00 $41,067.00 $135.00 $32,805.00 $45.00 $10,935.00
A3.02 8” Waterline Fittings/Bends (Complete & In Place) EA 8.00 $300.00 $2,400.00 $1,200.00 $9,600.00 $500.00 $4,000.00 $300.00 $2,400.00
A3.03 8” Gate Valve (Complete & In Place) EA 3.00 $2,000.00 $6,000.00 $3,600.00 $10,800.00 $1,800.00 $5,400.00 $1,600.00 $4,800.00
A3.04 8”x8” Tee (Complete & In Place) EA 1.00 $750.00 $750.00 $2,000.00 $2,000.00 $600.00 $600.00 $800.00 $800.00
Subtotal Item 3.00:$36,490.00 $79,467.00 $58,305.00 $24,335.00
4.00 Erosion Control Improvements
4.01 Erosion Control Plan & Sedimentation Control (Complete & In Place) LS 1.00 $6,000.00 $6,000.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $500.00 $500.00
4.02 Inlet Protection (Complete & In Place) EA 3.00 $150.00 $450.00 $600.00 $1,800.00 $200.00 $600.00 $50.00 $150.00
Subtotal Item 4.00:$6,450.00 $6,800.00 $3,600.00 $650.00
TOTAL ALTERNATE #1 COST: $110,187.00 $128,057.00 $87,750.00 $30,695.00
By: Tory Miller, P.E.
Signature:
Palasota Contracting,
LLC
Underground
Construction
Solutions
I hereby certify that the bid tabulations contained herein were prepared by me and under my direct supervision. The individual contractor’s Unit Bid Prices and Bid Amounts are the actual amounts placed on the Bid Sheet for the bidding process. Any discrepancies in the Unit Bid Price and Bid Amounts are noted above.
Signed, Sealed and dated this 27th day of April, 2020
Agenda Item #4a
Item/Subject: Consider authorizing the City Manager to enter into an amendment to the Chapter 380
Agreement with Weatherford U.S., L.P.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: Move to authorize the City Manager to enter into an amendment to the
Chapter 380 Agreement with Weatherford U.S., L.P.
Strategic Initiative: Goal #3 - Economic Development - Promote and enhance a strong and diverse
economy.
Discussion: In September of 2018, the City entered into an agreement with Weatherford U.S., L.P for the
addition of jobs and capital investment to their facility here in Huntsville. In summary, in exchange for
Weatherford investing $4 million in upgrades to facilities, $20 million in machinery and equipment,
creating 150 new jobs, retaining 110 existing jobs, and annexing the remainder of their property into the
City limits, the City waived permit fees, provided a grant equivalent to the new property taxes generated
from the project on a sliding scale over a 15-year period, and a cash grant for jobs equivalent to $1,000
per Walker County resident up to $150,000.
Weatherford has submitted their first annual report as required under the agreement. This report
indicated there were 88 new jobs created for Walker County residents resulting in an $88,000 payment
from the City. As the City and Weatherford were reviewing the annual report, a couple of minor changes
were determined necessary in the original agreement.
The first change, in section 3.1.3, clarifies that payments shall be made on the tax rebate for the
calendar year on the attached schedule and not the tax year. The second change, in section 3.2, changes
the dates of the payments from 2023 until 2034 to comply with section 3.1.3 of the agreement and
eliminates some conflicting language with other provisions in the agreement.
Staff has met with representatives from Weatherford and they concur with the proposed changes to the
agreement.
Previous Council Action: Weatherford was granted this Chapter 380 agreement in September of 2018.
Financial Implications: There is no financial impact associated with this amendment.
Approvals: ☒City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Chapter 380 amendment
5/19/2020
Agenda Item: 4a
CITY COUNCIL AGENDA
FIRST AMENDMENT TO CHAPTER 380
ECONOMIC DEVELOPMENT AGREEMENT
This First Amendment to Chapter 380 Economic Development Agreement
(“Amendment”) is made and entered into as of May_____, 2020 (the “Effective Date”), by and
between the City of Huntsville, Texas (the “City”) and Weatherford U.S. L.P., a for profit limited
partnership qualified to do business in Texas (together with its affiliates and subsidiaries, the
"Company”).
RECITALS
WHEREAS, the City and the Company have entered into a Chapter 380 Economic
Development Agreement dated effective October 1, 2018 (the “EDA”);
WHEREAS, the City and the Company desire to amend sections 3.1.3 and 3.2 of the EDA;
and
WHEREAS, the City and the Company desire to enter into this Amendment for their
mutual benefit;
NOW THEREFORE:
AGREEMENTS
A. For and in consideration of the foregoing recitals and of the mutual promises and
benefits herein contained, the City and the Company agree to amend Sections 3.1.3 and 3.2 as
shown below:
3.1.3.A grant to the Company equivalent to property taxes paid only on any new property tax
accounts and amounts above and beyond 2018 values for property tax accounts 53796, 62634, 55473,
55471, 15788, and 19988 according to the calendar years on the following schedule:
a. Years 1-5 = 100% (2020-2024)
b. Year 6 = 90% (2025)
c. Year 7 = 80% (2026)
d. Year 8 = 70% (2027)
e. Year 9 = 60% (2028)
f. Year 10 = 50% (2029)
g. Year 11 = 40% (2030)
h. Year 12 = 30% (2031)
i. Year 13 = 20% (2032)
j. Year 14 = 10% (2033)
k. Year 15 = 0% (2034)
3.2 Payments under this agreement shall be made by the City with thirty (30) days of the receipt
and verification of property taxes paid and only through 4/1/2033, however payment shall not be due
before April 1st of each year.
B. Ratification and Reaffirmation. Except as amended by this Amendment the EDA
remains in force and effect as written, and the City and the Company ratify and reaffirm the EDA
as amended by this Amendment.
C. Multiple Counterparts. This Amendment may be executed in multiple counterparts,
each of which shall be deemed an original, and all of which, when taken together, shall constitute
but one and the same instrument, which may be sufficiently evidenced by one counterpart.
Executed by the authorized representatives of the City and Company, and to be effective
as of the Effective Date.
THE CITY OF HUNTSVILLE: ATTEST:
_____________________________ ___________________________
By: Brenda Poe, City Secretary
Approved as to Form:
_____________________________
Leonard Schneider, City Attorney
COMPANY:
Weatherford U.S. L.P.,
By: ____________________________________
Name:
Title:
STATE OF TEXAS §
§
COUNTY OF ___________ §
Before me, the undersigned authority, on this day personally appeared _____________,
__________who after first being by me duly sworn, acknowledged and stated he/she executed the
above and foregoing document for the purposes and consideration therein expressed, and in the
capacity therein expressed, and with full authority to so act, on this, the _______ day of
____________________, 2020.
_______________________________________
Commission: Notary Public in and for the State of Texas
Agenda Item #4b
Item/Subject: Consider a citizen participation request from Marianito Bitara for removal of a tree at
the Wynne Home, 1428 11th Street.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: Staff recommends Council take no action on this item. Should the Council wish
to direct the City Manager to remove the tree, a proper motion would be to direct the City Manager to
remove the tree at the Wynne Home.
Strategic Initiative: Goal #1 - City Appearance - Provide policies, amenities, and events that enhance
the City’s already beautiful and historic natural environment.
Discussion: Marianito Bitara has submitted a request for the City to remove a tree, or a portion of a
tree at the Wynne Home. Bitara claims the tree is leaning towards his house located just north of the
Wynne Home, located at 1003 Avenue O. Upon receipt of the original request to remove the tree, staff
visited the site to look at the feasibility of removing the tree in question. While the tree can be removed
for under $1,000, doing so would require damaging the gardens at the Wynne Home or accessing
Bitara’s property and likely damaging a shallow water line under his unpaved driveway.
While the tree cannot be easily removed, City staff looked at the condition of the tree. The tree is
leaning to the northeast, away from Bitara’s property and is in good health. Bitara also has the option
to remove the branch of the tree over his property line at his own expense. As the tree does not pose
an imminent threat to the property, staff recommends that the tree remain, and staff will continue to
monitor this tree in the future.
This item was discussed in more detail in the weekend update from April 24, 2020. A copy of this memo
is attached along with a location map and picture depicting the tree.
Previous Council Action: The Council has not taken any action on this item.
Financial Implications:
☒Item is budgeted: There are adequate funds in park maintenance to cover the expense of the
removal of the tree.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Picture of tree
• Vicinity map
• Citizen participation request
• Weekend update excerpt from April 24, 2020
5/19/20
Agenda Item: 4b
CITY COUNCIL AGENDA
Agenda Item #4b
CITY SERVICE CENTER448 STATE HIGHWAY 75HUNTSVILLE, TX, 77320Map Created At:www.huntsvilletx.gov/gis
CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION800.005 0.010.0025 mi
CREATED DATE: 5/11/2020
Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet
On Any Print Size
1 in = 50 ft
On 8.5 x 11 inch Print
Service Layer Credits: City of Huntsville GIS Division
Wynne home Tree
Huntsville GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See the full GIS Data Disclaimer at: www.huntsvilletx.gov/438/City-Maps
Brenda Poe <bpoe@huntsvilletx.gov>
Online Form Submittal: Citizen Participation Request
noreply@civicplus.com <noreply@civicplus.com>Tue, May 5, 2020 at 8:54 PM
To: CitySecretary@huntsvilletx.gov
Citizen Participation Request
Citizen Participation Request Form
Thank you for contacting the City of Huntsville to request an item be placed on an
upcoming regular City Council meeting agenda, under the Citizen Participation
section.
Please complete the fields below and contact the City Secretary's Office at 936-
291-5413, or via email if you have any questions or concerns.
If you prefer, requests may also be submitted in person in writing, in a couple ways:
By mail:
City Secretary
1212 Avenue M
Huntsville, Texas, 77340
By email: citysecretary@huntsvilletx.gov, or
By fax: 936-291-5409 (Attention: City Secretary's Office)
A citizen may provide an item for the agenda of a regular meeting (1st and 3rd
Tuesdays of each month) by submitting a Citizen Participation Request by noon on
the Tuesday prior to a regularly-scheduled City Council meeting.
First Name MARIANITO
Last Name BITARA
Address1 1003 Avenue O
Address2 Field not completed.
City Huntsville
State TX
Zip 77340
Phone 9365257760
Email mtbitara@hotmail.com
Please describe (in detail)
the item you are requesting
be on a City Council agenda:
I would like to request the city to please remove a tree, or at
least a branch of this tree. This main branch is leaning towards
my mother's house; its center of gravity clearly predisposes this
to hit the house, specifically my son's bedroom.
Part of this tree had been cut by the city before. But over time,
the remaining branch has grown and has become a safety risk.
The stump of the previously cut part is now rotting, and thus its
twin half is at risk of getting diseased as well.
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