4-21-2020 packet_202004171129171568
CITY OF HUNTSVILLE, TEXAS
Andy Brauninger, Mayor
Notice is hereby given of a Regular Meeting of the Huntsville City Council to be held April 21, 2020,
beginning at 6:00 P.M. by teleconferencing for the purpose of considering the following agenda items. All
agenda items are subject to action. The Chambers at City Hall will be closed.
The Governor of Texas has issued an Executive Order with guidelines for the temporary suspension of
certain portions of the Texas Open Meetings Act in order to avoid social gatherings of more than ten (10)
people during the COVID-19 virus pandemic. This allows cities to have council meetings via teleconference
and to conduct executive sessions via teleconference. These actions are being taken to mitigate the spread of
the virus by avoiding meetings that bring people into a group setting and in accordance with Section 418.016
of the Texas Government Code.
Telephonic capabilities will be utilized to allow individuals to address the City Council. Members of the
public are entitled to participate remotely via Toll-Free Dial-in Number: 1 866 899 4679; Access code: 435-
332-069, or watch the meeting from your computer, tablet or smartphone: www.HuntsvilleTX.gov/Meetings.
An electronic copy of the agenda can be found at the following link: www.HuntsvilleTX.gov/AgendaCenter
and posted outside on the bulletin board in front of City Hall.
MAIN SESSION [6:00 P.M.]
CALL TO ORDER (Roll Call)
INVOCATION AND PLEDGES BY MAYOR PRO TEM - U.S. Flag and Texas Flag
1. CONSENT AGENDA
Public comments will be called for by the presiding officer before action is taken on these items. (Approval of
Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for
full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on April 7, 2020. [Brenda Poe, City Secretary]
b. SECOND READING - Consider authorizing the City Manager to approve a purchasing agreement with
FleetCor for Fuelman fuel cards for off-site point of sale fueling of City vehicles, second reading. [Brent S.
Sherrod, P.E., Director of Public Works]
c. Consider the approval of outsourcing electrical services for the installation of 17 lampposts in downtown.
[Tammy Gann, Director of Economic Development/Special Projects]
2. STATUTORY AGENDA
a. FIRST READING - Consider authorizing the City Manager to award the purchase of Street
Milling/Overlay/Rehab Services, to Larry Young Paving in the amount of $1,168,288.76, first reading.
[Brent S. Sherrod, P.E., Director of Public Works]
b. Consider adopting Bruce Brothers Huntsville Municipal Airport (UTS) Master Plan 2020. [Y. S. “Ram”
Ramachandra, City Engineer]
Paul Davidhizar, Position 1 At-Large
Dee Howard Mullins, Position 2 At-Large
Clyde D. Loll, Position 3 At-Large
Mari Montgomery, Position 4 At-Large
Daiquiri Beebe, Ward 1
Russell Humphrey, Ward 2
Blake Irving, Ward 3
Mayor Pro Tem Joe P. Rodriquez, Ward 4
3. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider Ordinance 2020-25 extending the Disaster Declaration issued by Mayoral proclamation on March
13, 2020 in response to COVID-19. [Aron Kulhavy, City Manager]
b. FIRST READING - Consider adopting Ordinance 2020-24 in denying the Distribution Cost Recovery
Factor rate increase by Entergy Texas Inc., first reading. [Leonard Schneider, City Attorney]
4. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion.
No action will be taken.
No requests were submitted by the deadline.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
6. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City
staff, for which no action will be discussed or taken.)
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A” thru “G” and
lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding said annexation.
[Leonard Schneider, City Attorney]
8. RECONVENE
Take action on items discussed in executive session, if needed.
ADJOURNMENT
*If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive
session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section
551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property;
551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices;
551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits;
and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed
during Executive Session.
CERTIFICATE
I, Brenda Poe, City Secretary, do hereby certify that a copy of the April 21, 2020 City Council agenda was posted on the City Hall
bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website,
www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code.
DATE OF POSTING: 3:15 pm
TIME OF POSTING: 4/16/2020 ____________________________
TAKEN DOWN: Brenda Poe, City Secretary
Brenda Poe
MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD
TELEPHONICALLY ON THE 7th DAY OF APRIL 2020, AT 6:00 P.M.
The Council met in a telephonic session with the following:
COUNCILMEMBERS PRESENT: Daiquiri Beebe, Blake Irving, Russell Humphrey, Dee Howard Mullins,
Paul Davidhizar, Joe P. Rodriquez, Mari Montgomery, Clyde D. Loll
COUNCILMEMBERS ABSENT: Andy Brauninger
OFFICERS PRESENT: Aron Kulhavy, City Manager; Brenda Poe, City Secretary; Leonard Schneider, City
Attorney
MAIN SESSION [6:00 P.M.]
CALL TO ORDER – Mayor Pro Tem Rodriquez called the meeting to order at 6:00 p.m.
City Secretary Brenda Poe read the following statement: “This meeting of the Huntsville City Council is
being conducted by telephonic conferencing as allowed by the Governor’s Order to suspend certain portions
of the Open Meetings Act. The public is requested to not make any comments until invited by the Mayor Pro
Tem and then please do not speak over each other. The public, council and staff are requested to make sure
there is no background noise and to try to participate from a quiet area. The pledge of allegiance is being
performed by the Mayor Pro Tem only. When roll call is made each council member is asked to announce by
stating your name. It is requested each staff member identify themselves by name before speaking. When the
Mayor Pro Tem allows comments from the public it is requested the person speaking state their name for the
record. This meeting is being recorded and made available to the public on our website and Facebook page.”
Mayor Pro Tem Rodriquez conducted a roll call for attendance.
PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state,
under God, one, and indivisible.
Mayor Pro Tem Rodriquez gave the invocation and said the pledges.
1. PRESENTATION
a. Hear presentation and consider approval of the audit for FY18-19 from Pattillo, Brown, and Hill,
LLP, CPAs. [Steve Ritter, Finance Director]
Auditor and CPA Chris Pruitt presented the FY18-19 audit. Councilmember Loll made a motion to accept
the FY18-19 audit from Pattillo, Brown and Hill, LLP, CPAs; the motion was seconded by
Councilmember Montgomery. The motion was adopted, 8-0.
2. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items.
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with
staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory
Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on March 17, 2020. [Brenda Poe, City
Secretary]
b. Consider authorizing the City Manager to enter into an agreement with Schaumburg & Polk, Inc.
for professional engineering services for FY19-20 Waterline Replacement Projects. [Y. S. “Ram”
Ramachandra, City Engineer]
c. Consider adoption of Ordinance 2020-20 to amend the budget for FY 19-20 and/or CIP Project
budgets. [Steve Ritter, Finance Director]
d. Consider authorizing the City Manager and the City Attorney to draft and enter into an agreement
with the Community Organization for Missionary Endeavor, Inc. (C.O.M.E. Center) to waive
construction-related permit fees. [Dee Howard Mullins, Councilmember At-large Pos. 2]
Councilmember Beebe pulled 2c for discussion. Councilmember Davidhizar made a motion to approve the
consent agenda 2a, b, and d; the motion was seconded by Councilmember Howard Mullins. The motion was
adopted, 8-0. City Manager Kulhavy explained the reclamation project with SHSU and later pulled the item
for consideration. Councilmember Davidhizar made a motion to approve item 2c to portion covering COVID-
19 virus monies; the motion was seconded by Councilmember Montgomery. The motion was adopted, 8-0.
3. STATUTORY AGENDA
a. SECOND READING - Consider adoption of Ordinance 2020-18 to approve regulating the
operation of Personal Mobility Devices, second reading. [Darryle Slaven, Asst. Chief of Police]
Councilmember Montgomery made a motion to approve Ordinance 2020-18 implementing regulations
for the use of Personal Mobility Devices; the motion was seconded by Councilmember Howard Mullins.
The motion was adopted, 8-0.
b. FIRST READING - Consider authorizing the City Manager to approve a purchasing agreement
with FleetCor for Fuelman fuel cards for off-site point of sale fueling of City vehicles, first
reading. [Brent S. Sherrod, P.E., Director of Public Works]
First reading, no action taken.
4. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider approving nominees for City boards, committees, and commissions. [Andy Brauninger,
Mayor]
The Mayor’s nominations for the HGAC Board alternate and two appointments to the Veterans Affairs
Advisory Board were moved. The motion was adopted, 8-0.
b. FIRST READING - Consider and possible action to adopt Ordinance No 2020-22 approving the
settlement of a proposed rate increase of CenterPoint Energy Resources Corp in the
Beaumont/East Texas Division, first reading.
Councilmember Davidhizar made a motion to waive the requirement for readings on two separate days
and move to adopt Ordinance No. 2020-22 approving the CenterPoint proposed settlement of the
Centerpoint proposed rate increase in the Beaumont/East Texas Division; the motion was seconded by
Councilmember Loll. The motion was adopted, 8-0.
c. Consider Ordinance 2020-23 amending Chapter 42 “Taxation” to temporarily modify the Hotel
Occupancy Tax (HOT) reporting and payment schedule. [Aron Kulhavy, City Manager]
Councilmember Loll moved to approve Ordinance 2020-23 amending Chapter 42 “Taxation” to
temporarily modify the Hotel Occupancy Tax (HOT) reporting and payment schedule; the motion was
seconded by Councilmember Beebe. The motion was adopted, 8-0.
d. Discussion, consideration and possible action on Coronavirus (COVID-19) and to authorize the
Mayor to extend any Declaration of Disaster past the period determined by City Council on
March 17, 2020 by adoption of Ordinance 2020-21. [Andy Brauninger, Mayor]
Councilmember Humphrey moved to approve Ordinance 2020-21 extending the Disaster Declaration
issued by Mayoral proclamation on March 13, 2020 in response to COVID-19 and suspending utility
disconnects for non-payment and a waiver of late fees and penalties; the motion was seconded by
Councilmember Irving. Montgomery made a statement about testing in regard to COVID-19 response in
the community, county, state, and around the nation. The item was postponed while the City Attorney
reviewed the Charter, including Emergency Management authority. Councilmember returned to this item
following item 7. The motion was adopted, 8-0.
5. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the
discussion. No action will be taken.
Judith Zeigler was unable to attend the meeting.
6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
None
7. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and
City staff, for which no action will be discussed or taken.)
Mayor Pro Tem Rodriquez said the City of Huntsville is continuing to follow Governor Greg Abbott’s
directives to increase social distancing and avoid large groups gathering. The Governor ordered the closure
of State Parks at the close of business Tuesday, April 7th. The City of Huntsville will also limit access to its
Parks facilities beginning at 5 p.m. today. Playground equipment, sports courts, restrooms, workout stations,
and pavilions will be temporarily closed to the public until the Governor’s order is lifted and the public safety
conditions improve. The remainder of the park will be open for walking, hiking, and other outdoor activities.
This directive only applies to city-owned parks and does not apply to golf courses, privately-owned parks, or
property owned by Sam Houston State University. Follow updates, pay bills and conduct business online at
HuntsvilleTX.gov and all social media – Facebook, Instagram, Twitter, and Nextdoor.
8. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter
551, 551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A”
thru “G” and lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding
said annexation. [Leonard Schneider, City Attorney]
The Council adjourned to Executive Session at 7:25 p.m.
9. RECONVENE
The Council reconvened at 7:58 p.m.
ADJOURNMENT
Mayor Pro Tem Rodriquez adjourned the meeting without objection at 7:59 p.m.
Brenda Poe, City Secretary
ATTEST: CITY OF HUNTSVILLE
________________________________ ________________________________
Brenda Poe, City Secretary Andy Brauninger, Mayor
Agenda Item #1b
Item/Subject: SECOND READING - Consider authorizing the City Manager to approve a purchasing
agreement with FleetCor for Fuelman fuel cards for off-site point of sale fueling of City vehicles, second
reading.
Initiating Department/Presenter: Public Works
Presenter: Brent S. Sherrod, P.E., Director of Public Works
Recommended Motion: Move to authorize the City Manager to approve a purchasing agreement with
FleetCor for Fuelman fuel cards for off-site point of sale fueling of City vehicles.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: The City has utilized the Fuelman fuel card system for off-site point of sale purchases of
fuel for City vehicles since June 2016. The Fuelman system was identified by staff at that time as the
best value to the City, particularly in the area of reporting capabilities. The latest Fuelman version now
offers real-time notification alerts to appropriate City management personnel to alert them to potential
fraud or misuse activity, such as fuel volume exceeds tank capacity, vehicle has exceeded its daily fuel
and/or transaction limit (there is a notification menu of 24 such alert filters from which City
management personnel can select). The Fuelman system is currently used by hundreds of Texas
governmental entities, including the cities of Beaumont, Temple, Irving, Marble Falls, New Braunfels
and Georgetown, as well as Harris County.
The Fuelman fuel card system is available through a competitively bid cooperative purchasing program
offered by ESC Region 19, of which the City is a member. ESC Region 19 solicited proposals in January
2020 to award new contracts to replace the currently expiring agreements, and FleetCor was awarded
a new contract on February 26, 2020. This cooperative contract meets all requirements of Texas Local
Government Code 252 pursuant to competitive bidding by Texas municipalities. The contract term is
for an initial term of one (1) year, with four (4) one-year renewal options, with expiration in February
2025.
Public Works management staff reports a high degree of satisfaction with the Fuelman fuel card system,
and recommends approval of the continued use of the system for unleaded gasoline purchases at a
cost of 11 cents above (down from 12 cents under the expiring agreement) the applicable weekly Oil
Price Information Service (OPIS) pricing as published every Thursday, and diesel fuel at a cost of 19 cents
above weekly OPIS pricing. Mid-grade and premium unleaded are priced at 15 cents above OPIS.
Previous Council Action: City Council award of purchasing agreement with FleetCor (then Texas Fleet
Fuel) on June 21, 2016.
Financial Implications:
☒Item is budgeted: _Various __ In the amount of $ _561,920__
4/21/2020
Agenda Item: 1b
CITY COUNCIL AGENDA
Agenda Item #1b
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information: None
Agenda Item #1c
Item/Subject: Consider the approval of outsourcing electrical services for the installation of 17
lampposts in downtown.
Initiating Department/Presenter: Economic Development & Tourism
Presenter: Tammy Gann, Director of Economic Development/Special Projects
Recommended Motion: Move to approve electrical installation services for 17 decorative lampposts
to McCaffety Electric in the amount of $6,695.30.
Strategic Initiative: Goal #1 - City Appearance - Provide policies, amenities, and events that enhance
the City’s already beautiful and historic natural environment.
Discussion: Staff previously received bids for the materials of 17 additional lamppost in downtown.
These bids were received with the intention of installation being conducted in-house by the city
electrician and street division. With the recent retirement of the city electrician, it is staff’s
recommendation to contract the electric work and installation. Additionally, at a minimum the work
needs to be overseen by a master electrician or a journeyman working for a licensed electrical
contractor, with a master license, can do the work. Current city staff does not hold the license for this
scope of work.
The bid previously received from McCaffety Electric for the lampposts had a total cost of $49,971.50.
These lampposts have been ordered and delivery of materials began on April 6.
The quote received from McCaffety Electric for the installation of the lamppost and Buy Board fees has
a cost of $6,695.30. This brings the total cost of the project to $56,666.80. Because the total cost of
the project has now exceeded $50,000, Council approval is required.
Previous Council Action: none
Financial Implications:
☒Item is budgeted: 101 - 839 - 69020 In the amount of $6,695.30
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Installation Quote
• Lamppost Purchase Order
4/21/20
Agenda Item: 1c
CITY COUNCIL AGENDA
McCaffety Electric Co., Inc. P.O. Box 163 Huntsville, TX 77342-0162
Telephone: (936) 295-2831
Fax: (936) 291-6313
Bid Proposal
April 7 2020
City Of Huntsville
ATT: Tracy Chappell
396-291-5920
tchappell@huntsvilletx.gov
Buy Board 558-18
McCaffety Electric is pleased to submit a price on the following per specifications
Note: Our quotation includes the following
Install (17) Pole lights
Furnish wire, Time clocks, Breakers
Labor, equipment
6532.00
Buy Board 163.30
Total 6695.30
Excludes:
Concrete, anchor bolts, lamps, conduit, landscaping
Bid is based on conduit system being complete pole to pole , we will finish work at meter poles , including
setting up electronic time clocks (1) per side
This quotation is good for (15) days. If you have any questions please call Robert
McCaffety at McCaffety Electric, 936-295-2831. robert@mccaffetyelectric.com
Authorized Signature Date Project/Purchase Order Number
Agenda Item #2a
Item/Subject: FIRST READING - Consider authorizing the City Manager to award the purchase of
Street Milling/Overlay/Rehab Services, to Larry Young Paving in the amount of $1,168,288.76, first
reading.
Initiating Department/Presenter: Public Works
Presenter: Brent Sherrod, P.E., Director of Public Works
Recommended Motion: No action necessary, FIRST READING.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: As part of the City Council’s 2014 Strategic Plan, the City awarded a comprehensive street
assessment study to Infrastructure Management Services (IMS), with the primary goal being to
determine the condition and rank of City streets based on data gathered by IMS. IMS provided the City
with a street condition assessment and a five (5) year maintenance plan for improving the overall street
condition within the City.
Based on the findings, the City has solicited annual competitive sealed proposals for street milling with
overlay, with the current fiscal year requirements reflected in the attached bid tabulation. Bid notice
was published as required in the Huntsville Item, and posted on the City of Huntsville website and on
the Public Purchase bid platform.
Six (6) bids were received and opened on March 24, 2020, in response to an invitation for bids for the
current year (year five of the IMS Study) street paving requirements, with specifications stating an
award based on best value, with selection criteria including, but not limited to: purchase price, similar
work experience history, technical expertise and experience, and overall proposal suitability. The bids
received are reflected in the attached bid tabulation. This project will be reduced by approximately 25
percent due to the negative financial impact on the City, related to the Coronavirus pandemic. Streets
eliminated from this year’s project will be added to future budgets.
Public Works staff has evaluated the bids received to determine the best value to the City with respect
to the considerations referenced above. The lowest bidder, Larry Young Paving, offers high-quality
milling and overlay services as recommended by the cities of Bryan and Hearne, and is thereby
recommended for award for the current year requirements. Given the positive experience from Bryan
and Hearne Administration with this contractor for these paving services and being the low bidder by a
significant amount, Larry Young Paving’s response is considered by Public Works management staff to
offer the best value to the City.
Previous Council Action: N/A
4/21/2020
Agenda Item: 2a
CITY COUNCIL AGENDA
Agenda Item #2a
Financial Implications:
☒Item is budgeted: _101 323 53051 __ In the amount of $ 1,598,262.00___
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Bid Tabulation
Bid No. 20-07 March 24, 2020
Asphaltic Concrete Paving & St. Milling Services2:00 p.m., Central Standard Time
Bid Tabulation
On Street Work Scope From To Square Yards Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
Unit price per
square yard
Total price for street
segment listed
14th St. Mill & Overlay 2"Ave Q University Ave.8622.24 $ 12.50 $ 107,778.00 13.22$ 113,986.01$ 13.50$ 116,400.24$ 14.49$ 124,936.26$ 19.35$ 166,840.34$ 15.61$ 134,612.16$
15 th St. Mill & Overlay 2"University Ave.Bobby K Marks Dr.4989.1 $ 12.50 $ 62,363.75 13.17$ 65,706.45$ 13.50$ 67,352.85$ 14.49$ 72,292.06$ 20.00$ 99,782.00$ 15.74$ 78,516.69$
18th St. Mill & Overlay 2"Ave S Ave O 5828 $ 12.50 $ 72,850.00 13.21$ 76,987.88$ 13.50$ 78,678.00$ 14.49$ 84,447.72$ 18.95$ 110,440.60$ 16.97$ 98,872.64$
20th 1/2 St. Mill & Overlay 2"Ave N 1/2 Ave N 914 $ 12.50 $ 11,425.00 14.17$ 12,951.38$ 13.50$ 12,339.00$ 14.49$ 13,243.86$ 48.30$ 44,146.20$ 28.10$ 25,684.74$
Cedar Dr. Mill & Overlay 2"Hickory Dr.Pecan Dr.2465 $ 12.50 $ 30,812.50 13.54$ 33,376.10$ 13.50$ 33,277.50$ 14.49$ 35,717.85$ 24.80$ 61,132.00$ 18.96$ 46,742.39$
Greenwood Mill & Overlay 2"Greenleaf End 2167 $ 12.50 $ 27,087.50 13.30$ 28,821.10$ 13.50$ 29,254.50$ 14.49$ 31,399.83$ 26.40$ 57,208.80$ 19.86$ 43,031.85$
Maple Ln Mill & Overlay 2"Hickory Dr.Normal Park Dr.1535 $ 12.50 $ 19,187.50 13.90$ 21,336.50$ 13.50$ 20,722.50$ 14.49$ 22,242.15$ 33.00$ 50,655.00$ 22.14$ 33,978.25$
Oaklawn Mill & Overlay 2"South Park End 3051 $ 12.50 $ 38,137.50 13.41$ 40,913.91$ 13.50$ 41,188.50$ 14.49$ 44,208.99$ 22.10$ 67,427.10$ 17.39$ 53,067.00$
Old Madisonville Rd. Mill & Overlay 2"10th St.7th St.3500.31 $ 12.50 $ 43,753.88 13.56$ 47,464.20$ 13.50$ 47,254.19$ 14.49$ 50,719.49$ 20.90$ 73,156.48$ 17.97$ 62,895.22$
Palm Mill & Overlay 2"Sycamore South Park 2020 $ 12.50 $ 25,250.00 15.16$ 30,623.20$ 13.50$ 27,270.00$ 14.49$ 29,269.80$ 27.90$ 56,358.00$ 20.52$ 41,455.58$
Park Hill Mill & Overlay 2"South Park End 3811 $ 12.50 $ 47,637.50 13.52$ 51,524.72$ 13.50$ 51,448.50$ 14.49$ 55,221.39$ 23.20$ 88,415.20$ 16.90$ 63,653.08$
Pine Grove Dr. Mill & Overlay 2"FM 1374 Piney Bough 3876 $ 12.50 $ 48,450.00 13.35$ 51,744.60$ 13.50$ 52,326.00$ 14.49$ 56,163.24$ 23.20$ 89,923.20$ 17.33$ 67,175.19$
Piney Bough Dr. Mill & Overlay 2"Knob Oaks Dr.Pine Grove Dr.2996 $ 12.50 $ 37,450.00 14.26$ 42,722.96$ 13.50$ 40,446.00$ 14.49$ 43,412.04$ 26.54$ 79,394.00$ 18.47$ 55,341.59$
Pleasant St. Mill & Overlay 2"State Highway 75 Old Madisonville Rd.1868 $ 12.50 $ 23,350.00 14.44$ 26,973.92$ 13.50$ 25,218.00$ 14.49$ 27,067.32$ 29.45$ 55,012.60$ 22.95$ 42,875.89$
Sleepy Hollow Cir. Mill & Overlay 2"Pine Shadows Dr.North End 2659 $ 12.50 $ 33,237.50 14.41$ 38,316.19$ 13.50$ 35,896.50$ 14.49$ 38,528.91$ 24.00$ 63,816.00$ 18.97$ 50,446.76$
Sout Park Mill & Overlay 2"Olive Greenleaf 3646 $ 12.50 $ 45,575.00 13.52$ 49,293.92$ 13.50$ 49,221.00$ 14.49$ 52,830.54$ 20.20$ 73,649.20$ 16.88$ 61,560.97$
Sycamore Ave. Mill & Overlay 2"Sam Houston Ave.Private Drive 10015 $ 12.50 $ 125,187.50 13.76$ 137,806.40$ 13.50$ 135,202.50$ 14.49$ 145,117.35$ 18.25$ 182,773.75$ 15.42$ 154,411.18$
Willowbend Mill & Overlay 2"Crosstimbers Normal Park Dr.8461 $ 12.50 $ 105,762.50 13.00$ 109,993.00$ 13.50$ 114,223.50$ 14.49$ 122,599.89$ 19.50$ 164,989.50$ 15.82$ 133,891.27$
9th St.Mill & Overlay 1.5"Ryans Ferry Rd.Ave C 1540.69 $ 8.75 $ 13,481.38 9.10$ 14,020.28$ 9.50$ 14,636.56$ 9.49$ 14,621.15$ 20.50$ 31,584.15$ 14.21$ 21,893.21$
Ave D Mill & Overlay 1.5"South End 9th St.438.2 $ 8.75 $ 3,834.25 14.33$ 6,279.41$ 9.50$ 4,162.90$ 9.49$ 4,158.52$ 53.70$ 23,531.34$ 16.34$ 7,160.48$
Oak Dr.Mill & Overlay 1.5"11th St.Bois D Arc Dr.2243 $ 8.75 $ 19,626.25 9.10$ 20,411.30$ 9.50$ 21,308.50$ 9.49$ 21,286.07$ 17.05$ 38,243.15$ 11.26$ 25,247.42$
Pleasant St.Mill & Overlay 1.5"Normal Park Dr.State Highway 75 3129 $ 8.75 $ 27,378.75 9.00$ 28,161.00$ 9.50$ 29,725.50$ 9.49$ 29,694.21$ 14.50$ 45,370.50$ 12.09$ 37,847.41$
Smith Hill Rehab.Unnamed Roosevelt 6650 $ 16.25 $ 108,062.50 18.41$ 122,426.50$ 19.50$ 129,675.00$ 24.00$ 159,600.00$ 24.65$ 163,922.50$ 22.99$ 152,905.60$
Smith Hill Overlay 1.5" HMAC FM 2821 Unnamed 2721 $ 8.75 $ 23,808.75 9.00$ 24,489.00$ 9.50$ 25,849.50$ 9.49$ 25,822.29$ 16.20$ 44,080.20$ 10.63$ 28,919.96$
Smith Hill Overlay 1.5"7th St.Roosevelt 2581 $ 8.75 $ 22,538.75 9.00$ 23,229.00$ 9.50$ 24,519.50$ 9.49$ 24,493.69$ 16.65$ 42,973.65$ 10.32$ 26,636.79$
10th Mill & Overlay 2"OMR Ave O 3541 $ 12.50 $ 44,262.50 13.23$ 46,847.43$ 13.50$ 47,803.50$ 14.47$ 51,238.27$ 20.50$ 72,590.50$ 17.84$ 63,169.62$
$ 1,168,288.76 1,266,406.36$ 1,275,400.24$ 1,380,332.89$ 2,047,415.96$ 1,611,992.94$
$ Sq. Yd. $ 7.00 -$ 9.50$ 8.00$ 10.95$ 25.00$ 12.47$
$ Sq. Yd. $ 12.50 -$ 15.00$ 14.00$ 15.95$ 35.00$ 20.76$
$ Sq. Yd. $ 8.75 -$ 9.50$ 10.00$ 11.95$ 30.00$ 13.48$
$ Sq. Yd. $ 16.25 -$ 20.00$ 22.00$ 25.95$ 47.00$ 24.74$
$ 1,168,288.76 1,266,406.36$ 1,275,400.24$ 1,380,332.89$ 2,047,415.96$ 1,611,992.94$
Pavecon Ltd.Co.
*NOTICE: Award is contingent upon vendor meeting requirements and formal authorization by City officials
Smith & Company
TOTAL PRICE FOR ALL STREET SEGMENTS LISTED
Angel Brothers Enterprises, Ltd. Larry Young Paving Inc.Knife River Corporation AAA Asphalt Paving Inc.
TOTAL PRICE FOR ALL LISTED STREET SEGMENTS
Additional Unnamed Streets-Unit price per square yard 1" Type F HMAC
Additional Unnamed Streets-Unit price per square yard Mill & Lay 2" HMAC
Additional Unnamed Streets - Unit price per square yard Overlay 1.5" HMAC
Additional Unnamed Steets-Unit price per square yard Rehabilitation
Agenda Item #2b
Item/Subject: Consider adopting Bruce Brothers Huntsville Municipal Airport (UTS) Master Plan 2020
Initiating Department/Presenter: Engineering
Presenter: Y. S. “Ram” Ramachandra, City Engineer
Recommended Motion: Move to adopt Bruce Brothers Huntsville Municipal Airport (UTS) Master Plan
2020.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: City Staff worked with Texas Department of Transportation (TxDOT) Aviation Division
during 2017 to review the current status of the Bruce Brothers Huntsville Municipal Airport facilities
and program funding for capital improvements at the facility. These capital improvements are funded
at 90% by the state of Texas with a 10% local match. In order to guide the future development and
improvements at the airport, it was recommended that the Airport Master Plan be updated.
The previous Airport Master Plan was completed in 2002. A new master plan to develop the airport in
a manner that serves the needs of Huntsville for the anticipated long-range growth was found
necessary.
Because of the age and condition of the current Airport Master Plan, TXDOT Aviation recommended
that the City develop a whole new master plan. Based on this recommendation, the City and TxDOT
jointly worked on completing a new airport master plan that is being presented herewith for the Council
adoption. The cost share in developing the master plan was TxDOT 90% and the City 10%. The total
cost of the plan was $150,000 with the City’s share at only $15,000.
TxDOT, with the consultation with the City, retained Lochner, Inc., Dallas, TX for developing the 2020
master plan. Input from various local agencies such as TDCJ and SHSU and several local businesses were
obtained during the development of the master plan. Valuable review, critique and recommendations
were provided by the Airport Master Plan Advisory committee that consisted of nine (9) members
representing the above-mentioned agencies and local businesses.
In addition to the traditional components of an airport master plan including future capital
improvements, this new plan discusses the following issues and items:
- several airfield alternatives with pros and cons and cost to implement
- means to lengthen the runway within its current configuration
- plans for the development of hangars and other facilities on both sides of the runway
- guidance to make the airport at a minimum revenue neutral instead of relying general fund for
support.
4/21/20
Agenda Item: 2b
CITY COUNCIL AGENDA
Agenda Item #2b
After the comments received at the workshop discussing the Master Plan in February, staff worked with
the consultant to do a short addendum to further discuss alternate development schemes for the
airport. This addendum, a copy of which is attached with this report, further discusses the points
brought out during the workshop and provides future direction for the growth of the Airport.
Previous Council Action: The City Council adopted Resolution 2017-13 in May 2, 2017 meeting to make
certain improvements to the Bruce Brothers Huntsville Municipal airport, more specifically for an
Airport masterplan. A workshop was held on the draft master plan in February of 2020.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Addendum to Airport Master Plan
• Airport Master Plan 2020 report is available in the City of Huntsville Web link
https://www.huntsvilletx.gov/911/Airport-Master-Plan
12001 N. Central Expressway | Suite 1050 | Dallas, Texas 75243 | P 214.373.7873 | F 214.373.7875 |
www.hwlochner.com
MEMORANDUM
TO: Huntsville City Council and City Engineering Staff
FROM: Sadie Robb, Lochner
SUBJECT: Constraints for Alternative Runway Alignment – Airport Master Plan
DATE: 16 March 2020
The Airport Master Plan for Huntsville Municipal Airport (UTS) was presented to the City Council
in a workshop on 3 March 2020. During the workshop, the preferred development alternative for
the runway extension that is warranted by the 20-year forecast was discussed. This memo intends
to provide information to clarify why the preferred development alternative was chosen in the
Airport Master Plan.
How Long Does Our Runway Need to Be?
The current runway is 5,005 feet in length. The demand forecast in the Master Plan found that a
length of 5,500’ would satisfy the needs of the current and projected critical aircraft, which is the
term for the type of aircraft the FAA uses to plan growth needed at airports.
How Much Will Extending the Runway to 5,500’ Cost?
Extending the runway to 5,500’ would cost approximately $25 million. Of those costs,
approximately 90% would be eligible for state/federal funding, meaning the City would be
responsible for about $2.5 million. These costs would likely be spread out over a 5-year timeframe.
What Happens When We Want to Grow Beyond 5,500’ at This Location?
Continuing to extend the runway beyond 5,500’ in its current location presents a challenge for
future expansion projects beyond that length. Continuing to extend to the north would entail
crossing of more tributaries to Hadley Creek, and would ultimately require acquisition and
relocation of residents in the Northgate Meadows subdivision. Expansion beyond 5,550’ would
warrant a new analysis on required runway length and costs of development, as the critical aircraft
of the airfield will likely have increased in size, and land use in the vicinity of the airport may have
changed since the time of adoption of this Airport Master Plan. In the future, should a runway
longer than 5,500’ in length be justified using the FAA criteria, relocation of the airport
could be eligible for state/federal funding if future studies find that further development at
the current site is impractical from a cost or environmental standpoint.
Why Won’t TxDOT or the FAA Help Us Construct a New Runway Elsewhere Now?
The FAA and TxDOT will only provide funding to accommodate the critical aircraft forecasted for
the 20-year timeframe in the Airport Master Plan. At this time, a runway extension beyond 5,500’
would not be eligible for state or federal funding. Moreover, an extension to 5,500’ with the current
alignment has fewer environmental impacts and is more cost efficient than building a new 5,500’
runway elsewhere. As such, TxDOT has indicated that the current alignment of the runway is the
16 March 2020 - Page 2 of 2
most likely to receive future state or federal funding. However, the City may use its own funding
to build a longer runway or a new runway in a different location.
How Have Other Airports Grown Beyond What Was Forecasted In Their Master Plans?
Other airports in the state, such as Conroe-North Houston Regional Airport, have expanded
rapidly beyond the runway length that their Airport Master Plan justified in the 20-year timeframe.
These airports used funding mechanisms such as public/private partnerships to grow without
assistance from federal funding.
How Much Would it Cost to Self-Fund a New Runway in a New Location?
The Master Plan Advisory Committee was presented the constraints of building a runway on a
new alignment, which was presented as Runway 16-34 in the 2003 Airport Master Plan. This
alignment was dismissed in the 2003 Master Plan due to its financial and environmental
impracticality. However, it was reintroduced as a discussion topic during the meetings involving
the current Master Plan.
Constructing a new runway in the location depicted in the 2003 Master Plan would involve even
more extensive environmental impacts than extending to 5,500’ on the existing alignment.
Although a tract of City-owned land would be able to be utilized for some of the development,
hundreds more acres would be necessary to accommodate the new runway pavement and its
safety areas and protection zones. Construction of a new Runway 16-34, even with only 5,500’ in
runway length, could cost upward of $70 million. As this alignment requires construction on a
former landfill, extensive geotechnical analysis would need to be conducted to determine if this
alignment is feasible. Furthermore, extension of the runway beyond 5,500’ in the long-term future
would be costly, as the amount of fill that would be necessary to accommodate the development
would be substantial. At this time, construction on this alignment would not be eligible for state or
federal funding.
What Is the Benefit in Adopting this Airport Master Plan?
Extending the Runway 18-36 to 5,500’ would allow the larger aircraft that currently utilize the
existing 5,005’ runway to land more frequently throughout the year, and to purchase more fuel
prior to departing the airport. It would also provide better airfield geometry and a longer runway
for larger aircraft to be based at the airfield. This increase in use of the airfield by larger aircraft
could result in a change in the critical aircraft in the coming years. This would be the threshold
necessary for future runway extensions beyond 5,500’ and further evaluation of the best location
for the longer runway.
To be eligible for funding through the FAA or TxDOT, the runway extension must be justified in
the Airport Master Plan and depicted on the Airport Layout Drawing that is included in the Plan.
Should the City choose to reject the Airport Master Plan, future expansion of the runway would
be ineligible for FAA funding. Adoption of the Airport Master Plan does not preclude the City from
planning or designing a new runway in a new location using private or local funding.
Agenda Item #3a
Item/Subject: Consider Ordinance 2020-25 extending the Disaster Declaration issued by Mayoral
proclamation on March 13, 2020 in response to COVID-19.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: Move to approve Ordinance 2020-25 extending the Disaster Declaration
issued by Mayoral proclamation on March 13, 2020 in response to COVID-19.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion: On March 13th, the Mayor Pro Tem of the City of Huntsville, Texas, issued a Mayoral
Proclamation declaring a state of disaster for the City of Huntsville, in response to the COVID-19 being
declared a worldwide pandemic on March 11, 2020. On March 17th, the Council adopted an ordinance
extending the disaster declaration to be effective until April 8th.
Since the last Ordinance was passed, additional guidance from the state and federal governments has
been provided. The most recent order from Governor Abbott provided that non-essential businesses
remain closed until April 30th and that schools should not resume until May 4th. This ordinance for
consideration will extend the local disaster declaration until May 6th, one day after the next Council
meeting. The declaration may be terminated earlier by the Mayor’s office or amended, rescinded,
superseded or expire pursuant to applicable law.
Previous Council Action: The Council adopted Ordinance 2020-17 on March 17th declaring a local
disaster for the current COVID-19 crisis through April 8th. An ordinance extending the declaration until
April 22nd was approved on April 7th.
Financial Implications:
☒Item is budgeted: COVID 19 Response In the amount of $100,000
To date, the City has spent about $36,000 in direct costs related to this incident
Approvals: ☒City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Ordinance 2020-25
4/21/20
Agenda Item: 3a
CITY COUNCIL AGENDA
ORDINANCE NO. 2020-25
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
EXTENDING THE DISASTER DECLARATION ISSUED BY MAYORAL
PROCLAMATION ON MARCH 13, 2020 IN RESPONSE TO THE NOVEL CORONA
VIRUS, NOW DESIGNATED AS COVID-19; AND AUTHORIZING PUBLIC
EXPENDITURES AND OTHER FINDINGS
WHEREAS, on March 13, 2020, the Mayor Pro Tem of the City of Huntsville, Texas, issued a
mayoral proclamation declaring a state of disaster for the City of Huntsville, in
response to the COVID-19 being declared a worldwide pandemic on March 11,
2020; and
WHEREAS, on March 17, 2020, the City Council adopted Ordinance No. 2020-19 extending
the declaration to be effective until April 8th, 2020 unless earlier terminated; and
WHEREAS, the conditions necessitating such disaster declaration continue to exist; and
WHEREAS, the City Council has determined that extraordinary measures must be taken to
contain COVID-19 and prevent its spread throughout the City of Huntsville and to
prevent the suffering of people in the City of Huntsville; and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF HUNTSVILLE,
TEXAS
SECTOIN 1. The facts and matters set forth in the preamble of this Ordinance are found to be
true and correct and are hereby adopted, ratified, and confirmed.
SECTION 2. The declaration of disaster, which was signed and executed by the Mayor Pro Tem
on March 13, 2020, and extended until April 8, 2020 by Ordinance 2020-19, and
extended until April 22, 2020 by Ordinance 2020-21 and shall be renewed through
May 6, 2020 in accordance with Section 418.108 of the Texas Government Code,
unless earlier terminated by the Mayor’s office, or amended, rescinded, superseded
or expire pursuant to applicable law.
SECTION 3. That this Ordinance continues the activation of the City Emergency Plan and
activates the recovery and rehabilitation aspects of all applicable local or
interjurisdictional emergency management plans and authorizes the furnishing of
all aid and assistance as deemed necessary or desirable by those administering such
plans, and activates the preparedness and response aspects of such plans as provided
therein and provides the authority for the Mayor to take actions authorized by
Section 418.108 of the Government Code.
SECTION 4. That this Ordinance, in addition to Section 418.018 of the Government Code and
Chapter 18 of the Code of Ordinances, authorizes the Mayor, if deemed necessary,
to issue an order to:
- require a restaurant with or without drive-in or drive-through services: drive-in
restaurant; drive-through restaurant; or microbrewery, micro-distillery, or winery
may only provide take out delivery, or drive-in or drive-through services as allowed
by law.
- require a bar, lounge, or tavern; private club; personal service use for gym or
health studio; inside commercial amusement: commercial amusement (inside); or
theater (theatre) to close;
and provide that the Order shall continue until either rescinded, superseded, or
amended or expired pursuant to applicable law.
SECTION 5. City Utility Service shall not be suspended for non-payment until such disaster
orders by the State, County and City relating to COVID-19 are terminated by order
or by law. The City shall also waive all late fees and penalties for March and April
for utility service.
SECTION 6. That the Mayor may execute any and mutual aid agreements in cooperation with
the representatives of the state and of other local political subdivisions of the state,
and the drafting and execution, if deemed desirable, of an agreement with the
county in which said city is located and with other municipalities within the
county, for the countywide coordination of efforts in emergency
management; for the procurement of all necessary supplies and equipment,
including acceptance of private contributions; and the authorizing of agreements,
after approval of the city attorney, for the use of private property for public shelter
and other purposes.
SECTION 7. That this Ordinance shall be filed promptly with the City Secretary and shall be
given prompt and general publicity.
SECTION 8. That this Ordinance shall take effect immediately from and after its issuance.
PASSED AND APPROVED on this the 21st day of April 2020.
THE CITY OF HUNTSVILLE
___________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
ORDINANCE NO. 2020-24
AN ORDINANCE BY THE CITY OF HUNTSVILLE, TEXAS (“CITY”) DENYING
THE DISTRIBUTION COST RECOVERY FACTOR RATE INCREASE
REQUEST OF ENTERGY TEXAS, INC. FILED ON MARCH 31, 2020; SETTING
JUST AND REASONABLE RATES FOR ENTERGY TEXAS, INC. FOR SERVICE
WITHIN THE MUNICIPAL LIMITS; FINDING THAT THE MEETING
COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS
WHEREAS, on or about March 31, 2020, Entergy Texas, Inc. (“Entergy”) filed an
Application to Amend its Distribution Cost Recovery Factor (“DCRF”) with the City to
increase electric rates by amending its DCRF rider pursuant to Public Utility Regulatory
Act (“PURA”) Section 36.210;
WHEREAS, City has exclusive original jurisdiction over the rates, operations and
services of an electric utility within its municipal limits pursuant to PURA
Section 33.001(a);
WHEREAS, the jurisdictional deadline for the City to act in this rate matter is May 30,
2020;
WHEREAS, Entergy’s existing DCRF rider is set to collect approximately $3.2 million
per year;
WHEREAS, Entergy’s proposed amended Distribution Cost Recovery Factor rider
would increase customer rates in the Entergy Service Area by
approximately $20.4 million per year, for a total of $23.6 million per year;
WHEREAS, the City retained the Lawton Law Firm, P.C. to review the Company’s rate
request and make necessary rate recommendations to the City; and
WHEREAS, the Lawton Law Firm has recommended that the City deny the Company’s
request to amend its Distribution Cost Recovery Factor.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF HUNTSVILLE, TEXAS, THAT:
Section 1. That the statement and findings set out in the preamble to this ordinance are
hereby in all things approved and adopted.
Section 2. The City of Huntsville hereby denies Entergy’s request to amend its
Distribution Cost Recovery Factor in total.
Section 3. The meeting at which this ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas
Government Code Chapter 551.
Section 4. This ordinance shall become effective from and after its passage.
PASSED AND APPROVED this 21st day of APRIL 2020.
THE CITY OF HUNTSVILLE
__________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney