2-4-2020 packet
CITY OF HUNTSVILLE, TEXAS
Andy Brauninger, Mayor
HUNTSVILLE CITY COUNCIL AGENDA AMENDED
TUESDAY, FEBRUARY 4, 2020
WORKSHOP 5:00 P.M. - REGULAR SESSION 6:00 P.M.
CITY COUNCIL CHAMBERS & LARGE CONFERENCE ROOM
HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the
City Secretary’s office (936.291.5413), two working days prior to the meeting for appropriate arrangements.
WORKSHOP [5:00 P.M.] City Council will hear updates on City Council’s 2020 Strategic Plan.
MAIN SESSION [6:00 P.M.]
CALL TO ORDER
INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to
thee, Texas, one state, under God, one, and indivisible.
PUBLIC HEARING
- Public hearing to hear comments on the Conditional Use Permit Application for a “Purpose-Built Shared
Housing, Attached” project to be developed on property located in the 2700 Block of Montgomery Rd.
- Public hearing to hear comments on Ordinance 2020-16 amending Article 4: Use Regulations; Article 5:
Lot and Setback Regulations; Article 8: Signs; Article 10: Infrastructure and Public Improvements; Article
12: Development Review and Approval Procedures; and Article 15: Terminology and Definitions in the
Development Code of the City of Huntsville.
- Public hearing to hear comments on Resolution 2020-13 affirming the adoption the updated 2019
Transportation Master Plan for the City of Huntsville and Extra-territorial Jurisdiction (ETJ) of the City.
1. CONSENT AGENDA
Public comments will be called for by the presiding officer before action is taken on these items. (Approval of
Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for
full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on January 21, 2020. [Brenda Poe, City Secretary]
b. Consider Resolution 2020-13 affirming the adoption the updated 2019 Transportation Master Plan for the
City of Huntsville and Extra-territorial Jurisdiction (ETJ) of the City. [Janet Ridley, City Planner]
c. SECOND READING - Consider adoption of Ordinance 2020-15 authorizing annual participation with
other Entergy service area cities in matters concerning Entergy Texas, Inc, at the Public Utility Commission
and the Federal Energy Regulatory Commission in 2020, second reading. [Leonard Schneider, City
Attorney]
2. STATUTORY AGENDA
a. FIRST READING - Consider authorizing the City Manager to enter into an agreement for Architectural
Services for the design of Bond Prop 2 projects including City Hall and the Service Center, first reading.
[Aron Kulhavy, City Manager, and Y.S. “Ram” Ramachandra, City Engineer]
Paul Davidhizar, Position 1 At-Large
Dee Howard Mullins, Position 2 At-Large
Clyde D. Loll, Position 3 At-Large
Mari Montgomery, Position 4 At-Large
Daiquiri Beebe, Ward 1
Russell Humphrey, Ward 2
Blake Irving, Ward 3
Mayor Pro Tem Joe P. Rodriquez, Ward 4
b. Consider the Conditional Use Permit Application for a “Purpose-Built Shared Housing, Attached” project
to be developed on property located in the 2700 Block of Montgomery Rd. [Planning]
c. FIRST READING – Consider adoption of Ordinance 2020-16 amending Article 4: Use Regulations;
Article 5: Lot and Setback Regulations; Article 8: Signs; Article 10: Infrastructure and Public
Improvements; Article 12: Development Review and Approval Procedures; and Article 15: Terminology
and Definitions in the Development Code of the City of Huntsville, first reading.
3. CITY COUNICL/CITY MANAGER/CITY ATTORNEY
a. Consider approving nominees for City boards, committees, and commissions. [Andy Brauninger, Mayor]
b. Consider adopting the City Council’s 2020 Strategic Plan. [Aron Kulhavy, City Manager]
4. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion.
No action will be taken.
a. Patricia Freeman would like to discuss blocking off the street during the MLK Parade and June 19 Parade.
b. Ethel Hawkins would like to discuss Strong Women Stand Together Against Homelessness in Huntsville,
Texas NO MORE HOMELESS IN HUNTSVILLE, TEXAS.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
6. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City
staff, for which no action will be discussed or taken.)
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A” thru “G” and
lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding said annexation.
[Leonard Schneider, City Attorney]
b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section
551.074 – personnel matters regarding the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer or employee, concerning City Secretary Brenda Poe.
c. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
551.071 to receive legal advice on the City Secretary contract.
8. RECONVENE
Take action on items discussed in executive session, if needed.
ADJOURNMENT
*If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive
session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section
551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property;
551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices;
551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits;
and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas
Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed
during Executive Session.
CERTIFICATE
I, Brenda Poe, City Secretary, do hereby certify that a copy of the February 4, 2020 City Council agenda was posted on the City Hall
bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website,
www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code.
DATE OF POSTING: 1/29/2020 1/31/2020
TIME OF POSTING: 3:10 pm 3:45 pm ____________________________
TAKEN DOWN: Brenda Poe, City Secretary
Brenda Poe
MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 21st
DAY OF JANUARY 2020, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF
HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00 P.M.
The Council met in a regular session with the following:
COUNCILMEMBERS PRESENT: Andy Brauninger, Daiquiri Beebe, Blake Irving, Russell Humphrey, Clyde
D. Loll, Dee Howard Mullins, Paul Davidhizar, Joe P. Rodriquez
COUNCILMEMBERS ABSENT: Mari Montgomery
OFFICERS PRESENT: Aron Kulhavy, City Manager; Brenda Poe, City Secretary; Leonard Schneider, City
Attorney
MAIN SESSION [6:00 P.M.]
CALL TO ORDER – Mayor Brauninger called the meeting to order at 6:00 p.m.
INVOCATION AND PLEDGES
U.S. Flag
Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and
indivisible.
Councilmember Davidhizar gave the invocation and Mayor Brauninger led the pledges.
PROCLAMATIONS
- Crime Stoppers Month
- Boys II Men recognition
1. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items.
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with
staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory
Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on January 7, 2020, and Strategic Planning
held on January 14, 2020 and January 16, 2020. [Brenda Poe, City Secretary]
b. Consider adoption of Ordinance 2020-13 to amend the budget for FY 19-20 and/or CIP Project
budgets. [Steve Ritter, Finance Director]
c. Consider the approval of a City uniform rental and cleaning services for a term of two (2) years
plus one (1) two-year renewal. [Brent Sherrod, P.E., Director of Public Works]
d. Consider authorizing the award of a bid for the purchase and installation of a flexible liner for the
Spring Lake Water Plant backwash tank. [Brent Sherrod, P.E., Director of Public Works]
Councilmember Davidhizar made a motion to approve the consent agenda; the motion was seconded by
Councilmember Beebe. The motion was adopted, 8-0.
2. STATUTORY AGENDA
a. Consider adoption of Ordinance No. 2020-14 amending Speed Zones on State Highway 75 in the
City of Huntsville City limit to establish a School Zone adjacent to Classical Academy of Huntsville.
[Y. S. “Ram” Ramachandra, City Engineer]
Councilmember Davidhizar made a motion suspend the first reading and move to the approval of the
item; the motion was seconded by Howard Mullin. The motion was adopted, 8-0. Councilmember
Rodriquez made a motion to adopt Ordinance No. 2020-14 amending Speed Zones on State Highway 75
in the City of Huntsville City limits to establish a School Zone adjacent to Classical Academy of
Huntsville; the motion was seconded by Councilmember Loll. Char Piper, 7221 Highway 75 South,
voiced her concerns about authorizing the building of the school on a major highway that is two lanes
and is opposed to changing the speed zone. The motion was adopted, 8-0.
3. CITY COUNICL/CITY MANAGER/CITY ATTORNEY
a. FIRST READING - Consider adoption of Ordinance 2020-15 authorizing annual participation
with other Entergy service area cities in matters concerning Entergy Texas, Inc, at the Public Utility
Commission and the Federal Energy Regulatory Commission in 2020, first reading. [Leonard
Schneider, City Attorney]
First reading, no action taken.
b. Consider authorizing the City Manager to amend a lease agreement with Sealark Investments,
LLC for an oil, gas, and mineral lease covering lands situated in Walker County, Texas. [Aron
Kulhavy, City Manager]
Councilmember Rodriquez made a motion to authorizing the City Manager to amend a lease agreement
with Sealark Investments, LLC for an oil, gas, and mineral lease covering lands situated in Walker
County, Texas to extend the primary term for two years; the motion was seconded by Councilmember
Davidhizar. The motion was adopted, 8-0.
4. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the
discussion. No action will be taken.
a. Ethel Hawkins would like to discuss Strong Women Stand Together – “Taking a Stance Against
Homelessness in Huntsville, Texas”.
Ethel Hawkins spoke to council about homelessness in Huntsville, along with the governor’s initiative to
eliminate homelessness.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
None.
6. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and
City staff, for which no action will be discussed or taken.)
Mayor Brauninger spoke about attending the Martin Luther King Jr celebration at the MLK Recreation Center
at Emancipation Park on Monday, Jan. 20, along with Councilmembers Dee Howard Mullins, Blake Irving
and Daiquiri Beebe. The event was a sellout with a large attendance and the Center looked great. He also
mentioned the upcoming Wounded Warrior Banquet coming up. He also added that Councilmember
Montgomery is still recovering from a recent surgery and will be back soon.
Councilmember Humphrey reminded citizens that Saturday, January 25th will be the Opening Reception for
The American Dream Exhibit. Artist Darryl Patrick will be showcasing 33 photographs, each with a
backstory, in our gallery. Refreshments will be served.
Councilmember Rodriquez invited the public to the annual Genealogy Winter Lock-In, hosted by the Walker
County Genealogical Society will be from 12:30 to 6:00 p.m. on Sunday, February 16, at the Huntsville Public
Library. Society Members will be available to assist in all areas of research. Light lunch provided.
Councilmember Irving encouraged residents to be aware of the upcoming Cenus. Every 10 years, the Census
Bureau undertakes a mammoth task: counting all the people residing in the United States. This count affects
the allocation of funding for our community’s public resources (e.g., roads, hospitals, schools), how we plan
for the future, and our voice in government. Learn more about the importance of the 2020 Census and how
to participate at 2020census.gov. They are currently looking for census takers, so apply today at
2020census.gov/jobs.
Councilmember Beebe announced the Huntsville ISD Sweetheart Dinner and Auction. The annual benefit
fundraiser for the HISD Buyers Group will be at 6:30 -9:30 p.m. Saturday, Feb. 8, at the Storm Shelter, 463
State Highway 75 North. The funds benefit HISD students participating in the 42nd Annual Walker County
Fair. For more information, contact Shannon Duncan at 936-435-6397.
Mayor Brauninger allowed Walter Boyd to speak, addressing an upcoming Pre-Law Society event featuring
a former prosecuting attorney from Harris County. He also spoke about attending Strategic Planning in that
he hopes the meeting to be more formal, without food, and better heating. He also suggested the Mayor make
an effort to work with the County Judge in development areas.
The Mayor commended the City Manager on his efforts during the Strategic Planning sessions.
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
551.071 to receive legal advice on the annexation of Area E and the annexation of areas “A” thru
“G” and lawsuits filed in Cause No. 1929442, Billingsley, et al v City of Huntsville, regarding said
annexation. [Leonard Schneider, City Attorney]
b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
551.071 to receive legal advice on an agreement to construct public improvements between the City
and Amstad Huntsville 1791, LP. [Leonard Schneider, City Attorney]
The Council adjourned to Executive Session at 6:39 p.m.
8. RECONVENE
The Council reconvened 7:05 p.m. The City Secretary reported that Councilmember Davidhizar stepped
out of executive session at 6:55 p.m. and delivered a conflict of interest on item 7b.
ADJOURNMENT
Mayor Brauninger adjourned the meeting without objection at 7:05 p.m.
Brenda Poe, City Secretary
ATTEST: CITY OF HUNTSVILLE
________________________________ ________________________________
Brenda Poe, City Secretary Andy Brauninger, Mayor
Agenda Item #1b
Item/Subject: Consider Resolution 2020-13 affirming the adoption the updated 2019 Transportation
Master Plan for the City of Huntsville and Extra-territorial Jurisdiction (ETJ) of the City.
Initiating Department/Presenter: Development Services
Presenter: Janet Ridley, City Planner
Recommended Motion: Move to adopt resolution 2020-13 affirming the adoption of the updated 2019
Transportation Master Plan.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: The current 2000-2020 Transportation Plan was adopted in 2002 as the Transportation
segment of the City of Huntsville Comprehensive Plan. The purpose of the Transportation Plan was to
ensure that a network of roads is planned to adequately handle current and future traffic demands and
to identify the functional levels of roadways. The functional levels are used to preserve or upgrade
existing roadways and to acquire and construct new roadways through the development process and
Capital Improvements Plan (CIP) program. The Transportation Plan was amended in 2005 to update
the functional levels of some streets.
Since that time there has been significant growth in the City as well as changes to Interstate Highway
(IH) 45. Continued growth of the City is anticipated and IH 45 is currently going through another
significant transformation. In anticipation of this growth, Council approved the updating of the 2000-
2020 Transportation Plan for the purpose of evaluating access to highway facilities, analyzing the
transportation network, and updating the thoroughfare plan. The updated 2019 Transportation
Master Plan (TMP) also seeks to enhance mobility, connectivity, and accessibility within the City and
offers alternate modes of transportation as an ultimate goal.
City of Huntsville applied for and received a Texas Community Development Block Grant (TxCDBG)
through the Texas Department of Agriculture in the amount of $55,00 for the update of the TMP. The
City of Huntsville provided matching funds in the amount of $145,000 for the update of the TMP. HDR
Engineering, Inc. was selected to provide consultant services for the update of the TMP. Per the
requirement of the TxCDBG grant and the contract with HDR several public meetings were held to
involve the public in the update of the TMP. The following is the list of the public involvement meetings
which were held.
• Stakeholder Working Group Meeting #1 – October 12, 2018
• City Council Meeting #1 – November 1, 2018
• Stakeholder Working Group Meeting #2 – January 31, 2019
• Public Workshop – April 9, 2019
• City Council Meeting #2 – May 7, 2019
2/4/20
Agenda Item: 1b
CITY COUNCIL AGENDA
Agenda Item #1b
HDR has submitted the final draft of the updated TMP. Having complied with TxCDBG requirements
and their consulting services contract, staff has given their approval to the updated TMP and
recommends Council adoption of the plan.
On October 15, 2019 City Council approved Resolution No. 2019-37 adopting the Transportation Master
Plan Update as submitted by the Consultant, HDR, Inc. To meet the grant contract requirements and to
receive the grant funds from the Texas Department of Agriculture TxCDBG program a Final Public
Hearing is required along with City Council approval of a Resolution specifically stating contract
compliance. Resolution 2020-13 is for Council Affirmation of the adoption of the Transportation Master
Plan Update.
Previous Council Action:
03/07/2017 authorized City Manager to apply for 2017 TxCDBG for update of TMP
12/05/2017 authorized City Manager to accept 2017 TxCDBG and provide matching funds for TMP.
06/05/2018 authorized City Manager to enter consulting contract with HDR for TMP.
11/01/2018 City Council Work Group Meeting
05/07/2019 City Council Work Shop Meeting
10/15/2019 City Council approved Resolution No. 2019-37 adopting the TMP
Financial Implications:
☒Item is estimated to generate additional revenue: This condition is required for the City to
receive the $50,000 in grant funding.
Approvals: ☒City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Resolution 2019-37, Council Adoption of the TMP on October 15, 2019
• Resolution 2020-13, Council Affirmation of the Adoption of the TMP
RESOLUTION NO. 2020-13
A RESOLUTION AFFIRMING THE ADOPTION OF THE 2019 UPDATED
TRANSPORTATION MASTER PLAN.
WHEREAS, The City Council of the City of Huntsville has authorized the preparation of a
Transportation Master Plan to update the 2000-2020 Huntsville Transportation Plan
adopted in 2002 with financing provided through a 2017 Texas Community Block Grant
(TxCBG) contract with Texas Department of Agriculture – Office of Rural Affairs;
WHEREAS, Local officials participated in the preparing and reviewing the Transportation Master Plan
Update for local needs, contract compliance, final presentation of the plan at a public
meeting which exceeded a one (1) hour minimum requirement set forth by the TxCBG
contract;
WHEREAS, Goals and objectives developed for each contracted planning element of the Transportation
Master Plan Update were presented, discussed, reviewed and established by local officials;
WHEREAS, Inventory, analyses, plans and maps associated with planning element required under the
TxCBG contract were presented, discussed and reviewed by local officials;
WHEREAS, Capital needs listed and ranked within the Transportation Master Plan Update were
presented, discussed and reviewed by local officials;
WHEREAS, Opportunities were provided for citizen participation in the planning process;
WHEREAS, Local review established that the Transportation Master Plan Update is suitable to serve as
a policy guide for the locality;
WHEREAS, Local efforts in the Plan preparation were intended to eliminate impediments to fair
housing and support equitable distribution of the Plan’s benefits;
WHEREAS, Contracted planning documents are accepted by the City of Huntsville as substantiation for
payment requisitions to the Department and for the City’s payment to its consultants;
WHEREAS, this plan is used to guide the capital improvement considerations and development of the
City and lays the foundation for transportation systems in Huntsville and its extra-territorial
jurisdiction;
WHEREAS, this plan has been prepared for the purpose of evaluating access to highway facilities,
analyzing the transportation network, and updating the thoroughfare plan; and
WHEREAS, the plan has been reviewed by City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, TEXAS:
SECTION 1: The matters set forth in the preamble are true and correct.
SECTION 2: Upon recommendation of City Staff, City Council has found the updated Transportation
Master Plan and its recommendations to be feasible, justifiable, and necessary for the
development and improvement of the transportation network in Huntsville and its extra-
territorial jurisdiction.
SECTION 3: The standards and classifications in the updated 2019 Huntsville Transportation Master are
officially adopted as the future plan, standards and classifications of the Huntsville
transportation systems.
SECTION 4: The City Council passed and approved Resolution No. 2019-37 Adopting the 2019
Transportation Master Plan on October 15, 2019 and now affirms Council Adoption of the
Plan.
SECTION 4: This resolution shall take effect immediately upon its adoption by City Council.
PASSED AND APPROVED on this the 4th day of February 2020.
THE CITY OF HUNTSVILLE
____________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ ___________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
1
ORDINANCE 2020-15
AN ORDINANCE OF THE CITY COUNCIL OF HUNTSVILLE, TEXAS,
AUTHORIZING PARTICIPATION WITH OTHER ENTERGY SERVICE AREA
CITIES IN MATTERS CONCERNING ENTERGY TEXAS, INC. AT THE PUBLIC
UTILITY COMMISSION OF TEXAS IN 2020; AUTHORIZING THE HIRING OF
LAWYERS AND RATE EXPERTS; AUTHORIZING THE CITY’S PARTICIPATION
TO THE FULL EXTENT PERMITTED BY LAW AT THE PUBLIC UTILITY
COMMISSION OF TEXAS; FINDING THAT THE MEETING COMPLIES WITH THE
OPEN MEETINGS ACT; AND DECLARING AN EFFECTIVE DATE
WHEREAS, Cities have exclusive original jurisdiction over rates, operations, and services of an
electric utility in areas in the municipality pursuant to Tex. Util. Code § 33.001;
WHEREAS, Cities have standing in each case before the Public Utility Commission of Texas
that relates to an electric utility providing service in the municipality pursuant to
Tex. Util. Code § 33.025;
WHEREAS, Entergy Texas, Inc. (“ETI” or “Company”) is expected to litigate rate change
requests in various proceedings before the Public Utility Commission of Texas or
before municipalities in 2020, which may include (1) rate proceedings or cost
adjustments such as a transmission cost recovery rider, a distribution cost recovery
rider, energy efficiency cost recovery factor, or hurricane restoration cost or offset
true-ups, and (2) various fuel cost refunds or surcharges and reconciliations;
WHEREAS, ETI is scheduled to file fuel factor proceedings at the Public Utility Commission in
February and August 2020, and may file other fuel proceedings to refund or
surcharge fuel charges;
WHEREAS, ETI is scheduled to file a proceeding to recover costs incurred in association with
its Energy Efficiency Plan as well as reconcile past costs;
WHEREAS, Cities have the statutory right to set fair and reasonable rates for both the Company
and customers within Cities; and
WHEREAS, Cities are entitled to reimbursement by the utility of their reasonable rate case
expenses to participate in cases that are deemed rate proceedings pursuant to Tex.
Util. Code § 33.023.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, TEXAS, that:
SECTION 1. The City of Huntsville shall participate with other Cities to intervene in ETI’s
various rate filings related to the various fuel cost surcharges and reconciliations,
any interim or incremental surcharge proceedings or surcharge adjustments, and for
any base rate adjustment proceedings or cost of service adjustments on file with the
Public Utility Commission of Texas or with municipalities in 2020.
2
SECTION 2. The City of Huntsville employs the Lawton Law Firm P.C. to represent the City
with regard to the ETI rate matters before local and Public Utility Commission of
Texas and any court of law and authorizes counsel to employ rate experts as are
recommended by the Cities’ Steering Committee to intervene in fuel or rate related
proceedings at the Public Utility Commission concerning ETI’s rates charged to
Texas customers.
SECTION 3. All such actions shall be taken pursuant to the direction of the Cities’ Steering
Committee. Cities’ Steering Committee shall have authority to retain rate
consultants and lawyers. Cities’ Steering Committee shall direct the actions of
Cities’ representatives in the above proceedings. The Steering Committee is
directed to obtain reimbursement from ETI of all reasonable expenses associated
with participation in said proceedings.
SECTION 4. The meeting at which this Ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
SECTION 5. This Ordinance shall be effective from and after the date of its passage.
PASSED by __________________ vote of the City Council of the City of Huntsville, Texas,
this 21st day of January 2020.
THE CITY OF HUNTSVILLE, TEXAS
__________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________________
Brenda Poe, City Secretary Leonard Schneider, City Attorney
Agenda Item #2a Page 1
Item/Subject: FIRST READING - Consider authorizing the City Manager to enter into a contract for the
design of the Huntsville City Hall and Service Center, Proposition/Bond Project #2, first reading.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: No action necessary, first reading.
Strategic Initiative: Goal #7 - Public Safety - Provide safety and security for all citizens.
Discussion: As part of the Council’s 2014 Strategic Plan, City staff investigated and reported to the City
Council the opportunity to issue around $24 million worth of General Obligation/Revenue Fund debt
without raising the tax rate. The opportunity will occur in fiscal year 2018. Shortly after that review, the
Council received a Facilities Maintenance Assessment on all of its facilities including police and fire. The
report indicated:
• The Police Department has been in its current facility for almost 34 years. From the best records
available, the building has been in place since the mid-1960s. It has space and operational
deficiencies that a renovation probably would not solve.
• The City Service Center is over 50 years old and was originally constructed for less than 10
offices and four service bays. Now, approximately 40 employees are officed out of the fron
building, for over 40 years, been housed in a building that is over 75 years old. It’s unrealistic to
expect that building to be operationally sufficient for another 20 years.
As a result, during budget deliberations, City staff discussed with the Council space needs and estimated
cost of improving both of the buildings. Ultimately a RFQ was issued and a purchase was approved by
City Council to conduct a space needs assessment to include costs estimates. The scope of this study
was to be very detailed, to include options such as repair, remodel, new construction, and conceptual
designs. This study was awarded and completed by PGAL. The final study was presented to the Long
Range Planning Committee in 2015.
Following voter approval of a proposition on the November 8, 2015 ballot, City staff then began securing
land and design services. It was determined that these two areas needed to be kept separate while
proceeding with each. In 2019, City staff released a Request for Qualifications (RFQ) for architect design
services for City Hall and Service Center Facilities. An RFQ is a type of solicitation awarded only for
professional services and consultants. The RFQ is based on pre-determined qualification-based criteria
not price. For this service, the criteria used were:
a) Firms’ qualifications and experience;
b) Staff assigned to the project with project reference;
c) Firms’ methodology for completing this service
d) Firms’ ability to comply with the City of Huntsville’s requested information and forms.
Thirettn responses were received and staff chose to interview four of the responsive firms. These were
interviewed by staff including the City Manager, City Engineer, Building Official, Project Manager, and
2/4/2020
Agenda Item: 2a
CITY COUNCIL AGENDA
Agenda Item #2a Page 2
Public Works Director. One firm, Randall Scott Architects (RSA) was selected as the top contender, with
whom the City Manager and staff began contract negotiations.
The attached contract draft provides services as follows:
Basic A/E Services totaling $2,058,025
Funds of $2,000,000 have been budgeted for basic architectural and engineering design services. The
Architect originally proposed a total contract for basic services of $2,058,025 million including $40,750
for reimbursables. This would include all the design services needed to construct the facilities as well as
construction management of the project. At current negotiations, staff has reduced the contract
amount to $1,983,500 for these services.
The basic architectural services are within the budgeted amount and staff is very comfortable with the
selection of the architect. A final overall cost will be included with the second reading of this contract.
Previous Council Action: Previously authorized Facilities Assessments, Space Needs Assessments, Bond
Election, and numerous workshops.
Financial Implications:
☒Item is budgeted: 816-81601-62111 In the amount of $ 2,000,000.
Approvals: ☒City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Exhibit A - Contract
EXHIBIT ‘A’ TO THE
OWNER ARCHITECT AGREEMENT
December 7, 2019
Mr. Aron Kulhavey
City Manager
City of Huntsville
1212 Ave. M
Huntsville, Texas 77340
RE: PROPOSAL TO PROVIDE ARCHITECTURAL/ENGINEERING SERVICES FOR CITY OF HUNTSVILLE CITY
HALL & SERVICE CENTER FACILITIES
I. PROJECT SCOPE
This proposal is submitted by Randall Scott Architects, Inc. (hereinafter referred to as RSA or Architect) to the
City of Huntsville (herein after referred to as the City, Owner or Client) to provide Architectural/Engineering
Design Services for City Hall and Service Center Facilities in Huntsville, TX.
A. PROJECT CRITERIA
1. OVERVIEW
The following overview of the project requirements was conveyed to RSA by the City in the Request
for Qualifications and a subsequent pre-proposal meeting attended by Randall Scott, Founding
Principal of RSA; Aron Kulhavey, City Manager; Y.S. Ramachandra, City Engineer and Greg Blake,
Engineering Project Manager for the City of Huntsville on November 14, 2019:
a. The scope of work for the City Hall and Service Center projects will generally be based on a Needs
Assessment prepared by PGAL Architects dated Dec. 18, 2015 which provided basic information
about these projects, a facility condition assessment for each building and some cost estimating
information. The cost information is now 4 years old during which costs of construction have
increased significantly.
b. The City is looking for full-service A/E consulting services inclusive of FFE design and
procurement assistance.
c. The Construction delivery method has not been determined at this time. It will either be CMAR or
CSP.
d. The project schedule will be determined during the design phase of these projects.
e. The City Hall scope of work shall consist of a vertical and horizontal expansion of the existing
City Hall building at 1212 Ave. M. The expanded facility will include space for Council Chambers
with seating for approximately 100 citizens, Customer Service, City Administration, Finance,
Planning, Engineering, Inspections, IT and HR. The facility will house approximately 75 total staff.
f. The Service Center scope of work shall include a new Public Works/Park & Rec Administration
Building of approximately 8,000 SF, 9,800 SF of new Service Bays including (4) for Public Works
and (3) for Parks & Rec, a new 4000 SF Conference/Meeting Room, and (3) new Fire Apparatus
Bays totaling 3,600 SF. The Vehicle Maintenance Building scope of work shall consist primarily of
cosmetic renovations in the office/warehouse areas.
Exhibit ‘A’ - Proposal to Provide Architectural/Engineering
Services for the City of Huntsville City Hall & Service Center
Mr. Aron Kulhavey - City Manager
December 7, 2019
Page 2
g. Total Project Cost (TPC) is estimated to be $24M with Construction Only Cost (COC) estimated to
be approximately $19,500,000 of that.
II. PRE-DESIGN PHASE SERVICES
A. PROGRAM OF REQUIREMENTS (POR) VERIFICATION
1. Program Verification services to be provided by RSA shall consist of the following:
a. Meet with Staff and other key departmental individuals (Project Stakeholders) to introduce
the RSA Design Team and gain an overall understanding of the City’s scope, needs and goals for
the project.
b. Attend Benchmarking Tours of peer City Hall and Service Center facilities with the Project
Stakeholders to observe and evaluate relevant aspects of those facilities for the City of Huntsville’s
project.
c. Hold Focus Group Meetings (Workshop # 1) to review the existing PGAL 2015 Needs
Assessment metrics with the Project Stakeholders and identify any changes to it.
d. Make requested revisions to the Program of Requirements and prepare an updated POR with
RSA’s estimated low and high cost ranges for each space listed in the spreadsheets.
e. Prepare test fit drawings for critical areas of the project deemed necessary by RSA to confirm the
assigned net square footage.
f. Prepare a Preliminary Design and Construction Schedule for the Project.
g. Prepare a Final POR with the verified programmatic metrics, Preliminary Project Schedule and
Preliminary Cost Estimate with RSA’s estimated low and high cost ranges for review with the
Project Stakeholders.
h. Meet with the Project Stakeholders to review the Final Program of Requirements.
i. Assist Staff in presenting the POR and metrics to Council if requested.
III. BASIC SERVICES
A. SCHEMATIC DESIGN PHASE
Schematic Design Phase services provided by RSA and our Consultants for this project shall consist of the
following:
1. Perform a detailed code and zoning review for the proposed projects and consult with the City on any
changes that impact the design.
2. Workshop # 2 – Meet with Stakeholders to: a) hold a Visioning Session where Stakeholders vote
on photos of exterior and interior spaces and discuss Stakeholder preferences, needs and goals for
the facility; and b) to sketch departmental Block Floor Plans with scale cutouts of each of the spaces
listed in the POR.
3. Prepare refined Site and Floor Plans incorporating the Block Floor Plan concepts developed during
Workshop # 2.
4. Prepare preliminary Exterior Design Concept options for the Projects.
5. Attend a Town Hall meeting with Staff, Council and Citizens to present basic information about the
proposed design and gather input.
6. Prepare updated Schematic Design Cost Estimates for the Projects or provide documents to the
CMAR for their estimating purposes if CMAR delivery is chosen.
7. Meet with the Project Stakeholders to review the refined site and floor plans, exterior design
concepts and cost estimates to receive comment.
8. Prepare final Schematic Design site plans, floor plans and renderings of RSA’s proposed designs
and submit for Stakeholder review.
9. Prepare an updated Project Schedule for the project.
10. Coordinate the MEP, structural, civil, IT/AV, security and landscape architecture consultants’
Schematic Design services.
11. Collaborate with the City in reconciling the project scopes, budgets and estimated construction costs.
Exhibit ‘A’ - Proposal to Provide Architectural/Engineering
Services for the City of Huntsville City Hall & Service Center
Mr. Aron Kulhavey - City Manager
December 7, 2019
Page 3
12. Prepare a PowerPoint presentation of the Final Schematic Design Drawings, Project Schedule and SD
Cost Estimate and assist Staff in presenting to Council for approval.
13. Prepare and distribute meeting notes documenting the basic issues, resolutions and action items
agreed to during this phase.
B. DESIGN DEVELOPMENT PHASE
Based on the approved Schematic Design documents and reconciled SD Cost Estimates, the Design Team
shall prepare the following Design Development documents:
1. General Notes
2. Architectural site plans illustrating the proposed sites and building improvements
3. Architectural floor plans with dimensions
4. Roof Plans
5. Partition types
6. Proposed room finish & door schedules
7. Exterior building elevations
8. Wall sections
9. Preliminary section details
10. Reflected ceiling plans
11. Millwork elevations
12. Interior elevations
13. Preliminary interior finishes plans
14. Preliminary mechanical, electrical and plumbing drawings and details
15. Preliminary structural plans and details
16. Preliminary civil plans and details
17. Preliminary AV, IT, Security and Access Control (low voltage systems) plans and details
18. Preliminary landscape architecture plans and site details
19. Prepare a DD Cost Estimate, or provide documents to the CMAR if CMAR delivery is chosen, and
collaborate with the Owner to adjust the Design Development scopes of work to reconcile with the
City’s budget.
20. Prepare and distribute meeting notes documenting the basic issues, resolutions and action items
agreed to during this phase.
21. Attend meetings with City Staff to review the Design Development documents, DD cost estimate
and status of the Project Schedule.
C. CONSTRUCTION DOCUMENTS PHASE
Based on the approved Design Development documents and reconciled DD Cost Estimates, the Design
Team will prepare final drawings, details and specifications required to construct the Projects.
The Construction Documents will include a base bid scope of work and add alternates which the Design
Team will agree upon with the City to assist in managing the project costs. The Design Team will work
with the Owner, and CMAR if CMAR delivery is chosen, to make final adjustments to the project scopes
and construction documents to reconcile the project scopes and final cost estimates with the City’s
budget. Once the scopes and estimates are reconciled with the budget, the Design Team will issue the
final CD’s for bidding.
The Construction Documents Phase includes attendance by the Design Team at meetings with the
Owner and other entities to coordinate the Construction Documents and pricing. Services during this
phase include the preparation and distribution of project meeting notes documenting the basic issues,
resolutions and action items agreed to during this phase.
Exhibit ‘A’ - Proposal to Provide Architectural/Engineering
Services for the City of Huntsville City Hall & Service Center
Mr. Aron Kulhavey - City Manager
December 7, 2019
Page 4
D. BIDDING & NEGOTIATION PHASE
Once the final Construction Documents are approved by the Owner, the Design Team will provide the
following services during the Bidding and Negotiation Phase:
1. Distribute electronic PDF files of the bidding documents plans and specifications to interested
general Contractors. The printing of these documents for bidding and construction shall be at the
Contractor’s expense.
2. Attend a Pre-Bid Conference at the project site or a location designated by the Owner if requested.
3. Answer Contractor questions during the bidding phase about the construction documents and
intended design.
4. Review substitution requests from bidders up until 7 days prior to bid date. Issue addenda
documenting any approved substitution requests 3 days prior to bid date.
5. Prepare and issue addenda to the Contractors clarifying questions on the drawings and specifications.
6. Prepare and distribute project meeting notes documenting the basic issues, resolutions and action
items agreed to in meetings attended by the Architect during this phase.
E. CONTRACT ADMINISTRATION PHASE
During the Construction Administration Phase, the Design Team will provide the following Services:
1. Conduct a Pre-Construction Meeting to discuss the issues of coordination, points of contact for each
entity and protocol to be followed during the Construction Phase of the project.
2. Visit the site twice monthly to review construction in an effort to determine in general whether or
not, when the Project is completed, it will be constructed in substantial accordance with the
Contract Documents. While on site, the Architect will attend OAC Meetings with the Owner and
Contractor to review the project status, previous set of construction meeting notes, submittal logs,
ASI logs, RFI logs, sustainability documentation (if applicable), and construction schedule status
along with coordination issues that need resolution by the group. RSA’s fee proposal assumes
OAC meetings for both projects can happen concurrently on the same days.
3. Review substitution requests from the Contractor only for materials and products which become
unavailable during the Construction Phase due to circumstances beyond the Contractor‘s control.
4. Review submittals and shop drawings required by the Contract Documents.
5. Review the Contractor’s Requests for Information (RFI’s) and respond as deemed appropriate by the
Architect.
6. Prepare Architect’s’ Supplemental Instructions (ASI’s) when deemed necessary by the Architect and
issue them to the Contractor.
7. Review the Contractor’s Cost Proposal Requests (CPR’s), make recommendations to the Owner and
process change orders.
8. Review Contractor’s Applications for Payment and transmit to the City for payment with any
recommended adjustments from the Design Team.
9. Prepare a punch list for each Project and perform a final walk-through for verification that punch list
items have been completed.
10. Establish dates of Substantial and Final Completion and prepare certificates for same.
11. Coordinate project close out, receipt of warranty & maintenance binders from the Contractor.
12. Coordinate the preparation of as-built documents and deliver them to the Owner.
IV. ADDITIONAL SERVICES
Additional Services are all services not explicitly listed under Sections II Pre-Design Services & III Basic Services
of this Proposal. Additional Services shall be provided when requested by the City on an hourly or
negotiated fee basis in addition to the fees charged for the services outlined in Sections II and III above. Prior
to beginning Additional Services work, RSA shall request approval from the City in writing if it believes that
Additional Services are warranted or have been requested by the City. Additional Services include, but are
not limited to, the following:
Exhibit ‘A’ - Proposal to Provide Architectural/Engineering
Services for the City of Huntsville City Hall & Service Center
Mr. Aron Kulhavey - City Manager
December 7, 2019
Page 5
A. Revisions requested by the City to the Architect’s Work resulting in changes in the design, scope and/or
quality. Revisions to the Architect’s Work or documents due to changes in the information provided to
the Architect by the City.
B. Preparing Design alternatives (other than those listed in Sections II and III above) and redesign services
for the project including, but not limited to, redesign services required due to the City making changes
to the project scope.
C. Meetings with citizen groups (outside of those listed under the Basic Services portion of this Proposal
and normal Council presentations) to present information about the project. RSA will assist staff in
presenting our work to Council during regular Council Meetings as a Basic Service if requested.
D. Field verification of existing conditions not indicated on as-built documents provided to the Architect by
the City.
E. Consulting services required to complete the project which are not specifically listed under the
Professional Fee Sections VI.A Pre-Design or VI.B Basic Services.
F. Design of structural foundations such as carton form or pier and beam with crawl space foundation
systems.
G. Design of off-site utilities beyond the property lines of the project sites being designed by RSA under this
agreement.
H. Platting or rezoning services.
I. Surveying services (shall be provided to RSA by the Owner).
J. Geotechnical engineering services and reports (shall be provided to RSA by the Owner).
K. Coordination services associated with environmental, archeological and historic building assessments
including, but not limited to: 1) historic building evaluations of the property required by governing
agencies, 2) archeological evaluations of the property required by governing agencies; 3) evaluation of
the presence and potential impact of special conditions or sensitive receptors present on the property
such as wetlands, endangered species and native trees required by governing agencies.
L. Preparation of change orders not the fault of the architect or his consultants.
M. All work associated with the location and modifications to the floodplain and creek areas adjacent to the
project.
N. Development of artwork packages for the building.
O. Design services regarding renovating the drainage channel to the north of City Hall to an amenity area.
V. PRELIMINARY PROJECT SCHEDULE
The schedule for this project will be determined as part of the scope of services provided by RSA.
VI. PROFESSIONAL FEES
A. PRE-DESIGN SERVICES
1. The services outlined in Section II Pre-Design Services above shall be provided for the following lump
sum fees:
a. Validation of Program of Requirements the two Projects $27,350
b. Preliminary Cost Estimating Services for the two Projects $3,500
c. Benchmarking Tours of Peer CH & SC Facilities $3,500
Total Pre-Design Services $34,350
Exhibit ‘A’ - Proposal to Provide Architectural/Engineering
Services for the City of Huntsville City Hall & Service Center
Mr. Aron Kulhavey - City Manager
December 7, 2019
Page 6
B. BASIC SERVICES
1. The minimum fee for Basic Services inclusive of the Architectural,
Structural and MEP engineering services outlined in Section III
Basic Services of this Proposal for the City Hall & Service Center
shall be provided based on a fee percentage of 8.5% times the
$19.5M Construction Only Cost
$1,657,500
2. Field Verification for City Hall & Service Center $21,300
3. Civil Engineering Services for City Hall & Service Center $72,000
4. AV/Acoustical Consultant for City Hall & Service Center $38,900
5. Technology Consultant (IT, Security & Access Control Services) for
City Hall & Service Center $42,250
6. Landscape Architecture and Irrigation Design for City Hall &
Service Center $44,375
7. Newforma Project Management Software License for Project $1,500
8. Registered Accessibility Specialist $3,200
9. FF&E Design Services for City Hall & Service Center $72,500
10. Detailed Cost Estimating Services for City Hall & Service Center (if
CSP delivery is selected) $28,000
11. Envelope Consultant Services for City Hall & Service Center $35,750
12. Lump Sum for Reimbursable Expenses $40,750
Total Basic Services Fees $2,058,025
1. Note: The above fees are based on the City Hall and Service Center Facilities and associated site
work at a budgeted Construction Only Cost (COC) of $19.5M with a Total Project Cost (TPC) of
approximately $24M. Should the Construction Only Cost (COC) or Owner’s Construction
Budget be increased during the course of this project to exceed $19.5M, RSA’s fees shall at that
time be increased at a fee percentage of 8.5% times the amount exceeding the $19.5M COC at
the time the City increases the COC. A final adjustment to RSA’s fees will be made at the end of
the construction phase of the Project once the final construction cost is known.
C. OPTIONAL ADDITIONAL SERVICES
1. Optional Additional Services for the project shall be provided for the following lump sum fees when
requested/agreed to by the Client.
a. Move Relocation Services $28,500
b. Early Site Package (if CMAR delivery is selected) $10,500
c. Structural Foundation (pier and beam or carton form foundation) $10,750
d. Artwork and accessories design package $15,350
D. ADDITIONAL SERVICES
1. Additional Services for the project shall be provided at the following hourly rates or negotiated on a
lump sum basis at the time they are required:
Founding Principal $350.00/hr.
Principal $275.00/hr.
Sr. Vice President $250.00/hr.
Vice President/PM $225.00/hr.
Project Architect $200.00/hr.
Staff Architect $185.00/hr.
Exhibit ‘A’ - Proposal to Provide Architectural/Engineering
Services for the City of Huntsville City Hall & Service Center
Mr. Aron Kulhavey - City Manager
December 7, 2019
Page 7
Visualization Renderer $185.00/hr.
Interior Designer $185.00/hr.
Administrative $105.00/hr.
Consultants Cost + 10%
VII. PROFESSIONAL REGISTRATION
The Texas Board of Architectural Examiners, 333 Guadalupe, Suite 2-350, Austin, Texas 78701-3942, phone:
512.305.9000, has jurisdiction over individuals licensed under the Architects’ Registration Law, Article 249A,
VTCS.
VIII. TERMS AND CONDITIONS
A. This Proposal is valid for 30 days from the date at the top of the first page of this document unless
included as an attachment to a fully executed purchase order and a fully executed AIA B101 Owner
Architect Agreement prior to that date.
B. The City shall provide, and the Architect shall be entitled to rely upon the accuracy of: 1) a detailed
boundary and topographic survey of the site with grades at 1 foot intervals; spot grades for top and
bottom of curbs at 5’ intervals, trees (caliper at 3’ above grade, canopy size and species); above and below
ground utilities locations including flow line elevations and capacities; surrounding streets and full width
of ROW locations; 2 benchmarks tied to USGS surveys; and the location of all improvements on and
adjacent to the site including the existing Public Works Facility facilities, adjacent Citizen’s Tower and
Baker Buildings, and adjacent parking areas; 2) a geotechnical report with shallow and deep borings and
recommendations for the design of the new slab replacement/foundation and paving designs for flatwork
and the street and paving replacement; and 3) reasonably accurate as-built construction documents of
the buildings RSA will be working on.
C. The Owner acknowledges that all projects such as the one being contemplated are required by law to be
submitted to the Texas Department of Licensing & Regulation for handicap accessibility review. The
Architect will submit plans for the proposed project to TDLR for review. The Owner acknowledges that
the construction documents are not complete until TDLR has approved them and any comments they
require are incorporated even though construction may have begun and even be completed before
comments are received. The Architect and his Consultants shall not be held financially responsible for
changes to the project required by TDLR.
D. The Owner acknowledges that RSA has no responsibility for the discovery of nor remediation of
hazardous materials including, but not limited to, asbestos, PCP’s, lead, etc. and that these are the
responsibility of the Owner.
E. RISK ALLOCATION: IN RECOGNITION OF THE RELATIVE RISKS AND BENEFITS OF THE PROJECT TO
BOTH THE OWNER AND THE ARCHITECT, THE OWNER AND THE ARCHITECT AGREE THAT THE LIMIT
OF PROFESSIONAL LIABILITY OF THE ARCHITECT AND HIS CONSULTANTS ON THIS PROJECT AND
ANY AMENDMENTS TO THE WORK, SHALL BE LIMITED TO ONE MILLION DOLLARS ($1,000,000) ON
A CLAIMS MADE BASIS AND TWO MILLION DOLLARS ($2,000,000) IN THE AGGREGATE FOR ALL
CLAIMS MADE AGAINST THE ARCHITECT AND HIS CONSULTANTS.
F. The Owner and the Architect acknowledge that the Architect’s standard of care is one of reasonable
professional diligence and care of similarly situated architects performing the same or similar professional
design services in the same geographical area.
G. It is well recognized that an Architect is not liable to an Owner for costs incurred to provide and install an
omitted item (an omission). In no event, shall the Architect or the Architect’s consultants be responsible
for any cost or expense that is related to: an omission, provides betterment, or constitutes an upgrade or
enhancement to the Project, as these costs or expenses would have been part of the Project construction
costs if they had been included in the design and construction documents in the first place. These are part
of the Owner’s cost of the Project and shall be covered by the Owner’s separate project contingencies.
Exhibit ‘A’ - Proposal to Provide Architectural/Engineering
Services for the City of Huntsville City Hall & Service Center
Mr. Aron Kulhavey - City Manager
December 7, 2019
Page 8
H. The Architect’s certification of the Contractor’s Applications for Payment constitute a representation to
the Owner, based on the Architect’s evaluation of the Work and data comprising the Contractor’s
Application for Payment, that, to the best of the Architect’s knowledge, information and belief, the Work
has progressed to the point indicated, the quality of the Work is in accordance with the Contract
Documents, and that the Contractor is entitled to payment in the amount certified subject to, 1) an
evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, 2)
results of subsequent tests and inspections, 3) correction of minor deviations from the Contract
Documents prior to completion and 4) specific qualifications expressed by the Architect. The issuance of a
Certificate for Payment shall not be a representation that the Architect has, 1) made exhaustive or
continuous on-site inspections to check the quality or quantity of the Work, 2) reviewed construction
means, methods, techniques, sequences or procedures, 3) reviewed copies of requisitions received from
subcontractors and suppliers and other data requested to substantiate the Contractor’s right to payment,
or 4) ascertained how or for what purpose the Contractor has used money previously paid on account of
the Contract Sum.
IX. EXCLUSIONS
The following items are specifically excluded from the Design Team’s scope of work and this proposal:
A. Geotechnical engineering services.
B. Environmental, archaeological and historical assessment services required for the project.
C. Site surveying (topographic and boundary with utilities information)
D. Off-site paving, utilities and storm drainage system design services.
Randall Scott Architects appreciates the opportunity to submit the above Proposal and looks forward to
working with the City of Huntsville on these important Projects!
Thank you,
RANDALL SCOTT ARCHITECTS, INC.
Randall B. Scott, AIA
President & CEO
Existing Huntsville
Service Center
Existing Huntsville City Hall
Agenda Item #2b
Item/Subject: Public Hearing and Consideration of the Conditional Use Permit Application for a
“Purpose-Built Shared Housing, Attached” project to be developed on property located in the 2700
Block of Montgomery Rd.
Initiating Department/Presenter: Development Services
Presenter: Planning Division Staff
Recommended Motion: Move to approve the Conditional Use Permit Application # 04-2019, allowing
a “Purpose-Built Shared Housing, Attached” project to be developed on property located in the 2700
Block of Montgomery Rd with conditions as recommended by the Planning Commission.
Strategic Initiative: Goal #3 - Economic Development - Promote and enhance a strong and diverse
economy.
Discussion: The applicant, Montgomery SH Land Acquisition, LLC, is proposing to develop a “Purpose-
Built Shared Housing, Attached” development on four tracts of land, approximately 10.8 acres in size,
located in the 2700 Block of Montgomery Road on the east side of the street. The property also has
frontage on the north side of Cline Street. The proposed development will include 156 new units, with
a total of 444 bedrooms. On-site parking will conform to the Purpose-Build Shared Housing Design
Criteria.
The property on which the proposed development will be located is required to be platted as a single
lot before construction begins. Upon submittal of a complete application, the plat will be required to
be reviewed by the Planning Commission due to the dedication of Right-of-Way.
The subject property includes approximately 245 linear feet of frontage along Montgomery Rd and
approximately 409 linear feet of frontage on Cline St. The proposed access for the property will be
from Montgomery Rd only. The properties adjacent to the north and west of the proposed
development are primarily commercial properties. The properties to the south and east of the subject
property are primarily single-family dwellings. The subject property and all surrounding properties are
located in the “Management” Development District.
Adequate existing street access and water and sanitary sewer service is available for the proposed
development. A preliminary site development plan has been submitted in the developer’s
presentation package indicating that mitigation of increased post-development storm water run-off
will be addressed. The City Engineer will review and approve the drainage plan prior to
construction.
A Public Hearing and consideration of this case was on the agenda for the January 16, 2020 Planning
Commission Meeting. The project developer, David Kulkarni, spoke in support of the CUP Application.
2/4/20
Agenda Item: 2b
CITY COUNCIL AGENDA
Agenda Item #2b
There were eight speakers in opposition of the application. All of the speakers were residents of Cline
Street. There was also a letter (attached) from a resident of Montgomery Meadows, a Senior Living
facility located across the street from the proposed development. The primary concerns of those
opposed to the application were:
1) Increased traffic and traffic-related hazards on Cline Street and Montgomery Rd
2) Loss of privacy due to balconies facing Cline Street
3) Future residents of the development trespassing on single-family residential property on Cline Street
4) Loss of the mature trees on the projects site
In the hope of mitigating, where possible, some of the concerns of adjacent property owners and upon
direction from the Planning Commission, staff has prepared development conditions for the proposed
Purpose-Built Shared Housing Development. These conditions of approval are outlined in the attached
DRAFT Letter of Conditional Approval. The Applicant has agreed to develop the property in accordance
with these conditions, should the Conditional Use Permit be approved by City Council.
After closing the hearing, the Commission voted 5-1 to recommend approval of the CUP with the
staff recommended conditions for the proposed development. The relevant excerpt from the drafted
meeting minutes are attached.
After a public hearing, the Council may approve the request with conditions, deny the request, or
remand the request to the Planning Commission for further review.
General Information for this Land Use
A Conditional Use Permit is required for the proposed development per Subcategory Residential Use,
Specific use Purpose-Built Shared Housing of Table 4-1: Use Table in Article 4: Use Regulations of the
current City of Huntsville Development Code. The subject property is located in the Management (M)
District. Purpose-Built Shared Housing, Attached Developments are one of the uses which require a
CUP if developed anywhere in the City.
“Purpose-Built Shared Housing, Attached” is defined in Article 15 of the Development Code as:
“Two or more attached dwelling units on an individual lot, rented by the bedroom through individual
leases, for which an approved building permit was issued after 04/16/2019, which is occupied or
intended to be occupied by more than two (2) unrelated persons.”
The purpose of a Conditional Use Permit is to allow the establishment of uses which may be suitable
only in certain locations in a development district or only when subject to standards and conditions
that assure compatibility with adjoining uses. Conditional uses are those uses which are generally
compatible with the permitted land uses in a given zoning district, but which require individual review
of their proposed location, design and configuration, and the imposition of conditions in order to
ensure the appropriateness of the use at a particular location within a given Development District.
Conditions that may be imposed on a project must be related to the development and any potential
impacts it may have on the surrounding area. Examples of such conditions may be the construction
of a fence along a property line, buffering of a parking lot from adjoining properties, limitations on
the number of driveways, or other similar requirements to mitigate potential negative impacts on
surrounding properties.
Agenda Item #2b
Previous Council Action: The Council has taken no previous action on this item.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Planning Commission Discussion Form & Packet
• Exerpt from January 16, 2020 Planning Commission Meeting Minutes
• Site Plan
• Vicinity Map
• DRAFT of the Letter of Conditional Approval
• Existing Apartment Inventory Spreadsheet
CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION
8 CREATED DATE: 1/2/2020
300' Radius_CUP 04-2019Huntsville GIS Division
1 in = 500 ft
0 0.1 0.20.05 mi
On 8.5 x 11 inch Print
On Any Print Size
Service Layer Credits: City of Huntsville GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/438/City-Maps
Page 1 of 3
PLANNING COMMISSION
AGENDA ITEM DISCUSSION FORM
Prepared by: Leigha Larkins, Planner
Janet Ridley, City Planner
MEETING DATE: January 16, 2020
SUBJECT: Proposed Development of Purpose-Built Shared Housing, Attached
TYPE OF REVIEW: Conditional Use Permit
Applicant: Montgomery SH Land Acquisition, LLC – Richard Owen
LOCATION: 2700 Block of Montgomery Rd
FACTS, CODE REQUIREMENTS AND CONDITIONS
The applicant is proposing to develop a “Purpose-Built Shared Housing, Attached” development on four tracts of land, approximately 10.8 acres in size,
located in the 2700 Block of Montgomery Road on the east side of the street. The property also has frontage on the north side of Cline Street. The proposed
development will include 156 new units, with a total of 444 bedrooms. On-site
parking will conform to the Purpose-Build Shared Housing Design Criteria.
The property on which the proposed development will be located is required to be platted as a single lot before construction begins. Upon submittal of a complete
application, the plat will be required to be reviewed by the Planning Commission
due to the dedication of Right-of-Way.
The subject property includes approximately 245 linear feet of frontage along
Montgomery Rd and approximately 409 linear feet of frontage on Cline St. The proposed access for the property will be from Montgomery Rd only. The
properties adjacent to the north and west of the proposed development are
primarily commercial properties. The properties to the south and east of the
subject property are primarily single-family dwellings. The subject property
and all surrounding properties are located in the “Management” Development District.
Adequate existing street access and water and sanitary sewer service
is available for the proposed development. A preliminary site development
plan has been submitted in the developer’s presentation package indicating
that mitigation of increased post-development storm water run-off will be
addressed. The City Engineer will review and approve the drainage plan prior to construction.
A Conditional Use Permit is required for the proposed development per Subcategory Residential Use, Specific use Purpose-Built Shared Housing of
Table 4-1: Use Table in Article 4: Use Regulations of the current City of Huntsville Development Code. The subject property is located in the Management
(M) District. Purpose-Built Shared Housing, Attached Developments are one of
the uses which require a CUP if developed anywhere in the City.
Planning Commission – CUP 04-2019 Montgomery Rd
January 16th, 2020
Page 2 of 3
“Purpose-Built Shared Housing, Attached” is defined in Article 15 of the
Development Code as:
“Two or more attached dwelling units on an individual lot, rented by the
bedroom through individual leases, for which an approved building permit was issued after 04/16/2019, which is occupied or intended to be occupied
by more than two (2) unrelated persons.”
The Comprehensive Plan states that the City should create and implement
effective controls for managing incompatible land uses based upon their
character, intensities and impacts on adjacent nearby uses. The attached
Letter of Conditional Approval provides draft conditions that would serve to mitigate possible nuisance effects of the development on surrounding
properties. These conditions are intended to address lighting, maintenance,
and parking concerns, etc.
The requirements for the review and approval of a Conditional Use Permit are defined in Article 12: Development Review and Approval Procedures,
Section 12.800 Conditional Uses, Development Code, effective date of
August 31, 2015. Simply stated the procedure for a Conditional Use Permit is as
follows:
• Planning staff review application and prepare report and staff
recommendation for the Planning Commission prior to the public hearing on the conditional use permit application.
• Planning Commission must hold a public hearing on the proposed
conditional use. Commission must then act, by simple majority vote, to
recommend approval, approval with conditions, or denial of the request and convey its recommendation to City Council.
• Final action on the conditional use permit is by City Council after receiving
the Planning Commission recommendation on the matter. City Council
must hold a public hearing and then act to approve, approve the proposed amendment with conditions, or deny the proposed conditional
use. City Council may also remand the proposed conditional use
application to the Planning Commission for further consideration.
The conditional use permit application may be approved by simple
majority.
Planning Commission – CUP 04-2019 Montgomery Rd
January 16th, 2020
Page 3 of 3
There are additional provisions for lapses in, transferability of, and amendments to approved Conditional Use Permits in the code. Please refer to Section
12.800 of the Development Code for additional details.
In reviewing an application for a CUP, Section 12.808 of the Development Code
states the following:
No conditional use may be recommended for approval or approved unless
the respective review or decision-making body determines that evidence
has been submitted to support each of the following conclusions:
•That the proposed use is consistent with the Comprehensive Plan;
•That adequate utilities, roads, drainage and other necessary
infrastructure facilities and public services are or will be available to serve
proposed use; and
•That the proposed use will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity or be
injurious to property values or improvements in the vicinity.
STAFF RECOMMENDATION
The Comprehensive Plan recommends the development of a variety of housing
types within the City. The proposed use of a Purpose-Built Shared Housing
Development is a compatible use for the area and there is adequate infrastructure
to serve the development. Staff does not believe that the proposed use will be
detrimental to the health, safety, or general welfare of persons residing or working
in the vicinity greater than any other use allowed by right in the Management
Development District. Due to this and the fact that the proposed use meets all four
criteria as outlined in Section 12.808 the Development Code, staff recommends
approval of the Conditional Use Permit.
ATTACHMENTS
Application
Vicinity map by staff
Site Plan (Supplied by Applicant )
Excerpt from the January 16, 2020 Draft Planning Commission Meeting
4. PUBLIC HEARING to take testimony concerning the application for a Conditional Use Permit for a
Purpose-Built Shared Housing Development to be located in the 2700 Block of Montgomery Road (FM
1347).
Chairman Woods opened the Public Hearing.
Staff Planner, Leigha Larkins, gave the staff report for the project per the discussion form, noting that this
Conditional Use Permit application for a Purpose-Built Shared Housing project noting that the project will
include 156 units with a total of 444 bedrooms. It was noted that the on-site parking as well as all other
development requirements will conform to the Purpose-Built Shared Housing Design Criteria. Larkins also
noted that access for the development will be from Montgomery Road only.
David Kulkarni, Developer Representative, gave a brief overview presentation of the proposed
development..
Speakers in Support of the Conditional Use Application.
There were none.
Speakers in Opposition of the Conditional Use Application.
Norma Elvin, residing at 2828 Wolverton Street, expressed concern regarding access from Cline
Street and for the increased traffic that the project will generate on Montgomery especially at the
Cline Street intersection.
Wendy Whitehead, Manager and Cheryl Ben, resident of Montgomery Meadows Senior
Residential Development located at 2750 Montgomery Rd, expressed concern regarding increased
traffic on Montgomery Road, mentioning numerous wrecks that have occurred near Montgomery
Meadows and existing difficulty accessing Montgomery Road from the Montgomery Meadows
development. Also mentioned was concern over a possible increase in vandalism and trespassing
within the Montgomery Meadows development. They also presented a letter from the property
owner/developer of Montgomery Meadows, Emanuel H. Glockzin, Jr., which also expressed the
same concerns.
Christian Zaragoza, residing at 674 Cline Street, expressed concern regarding issues with the
existing sanitary sewer and flooding in the area as well as concern over increased traffic on Cline
Street.
Brian Elvin, residing at 2828 Wolverton Street, expressed concern with traffic issues on
Montgomery Road, stating that there should be a traffic light at the Cline Street intersection and
City Council should ensure that the traffic issues on Montgomery Road are addressed.
Bobbette Beggs, residing at 677 Cline Street, stated that she operates a small day care/school on
Cline Street and is concerned with increased traffic which may increase the occurrence of accidents
on the street. She also asked what the apartments will look like and how may stories the buildings
will have. Will there be units facing Cline Street with balconies?
Steve Beggs, residing at 667 Cline Street, expressed concern regarding a construction entrance from
Cline Street. He also requested that the Developer conserve existing trees to serve as a buffer for
the existing single-family residences in the neighborhood from the proposed development.
Annie Hart, residing at 701 Cline Street, expressed concern for increased traffic on Cline Street
including possible construction vehicle traffic. She noted that there are School Bus stops on the
street.
Rebuttal was given by the Developer Representative, David Kulkarni, who stated that there will not be
any access to the project from Cline Street, including construction access. He stated that there will be five
(5) three (3) story buildings which will be located near the interior property lines. The project will be a
luxury student housing development. A tree survey will be performed and as many trees as possible will be
preserved. Detention for storm water mitigation is also being provided.
Chairman Woods called upon city staff professional engineer, Mark McClure, to address the concerns
expressed by the citizens regarding the impact of the development of the existing City infrastructure.
McClure provided information regarding City storm water detention requirements and City/TxDOT
requirements for a Traffic Impact study.
Staff Planner, Leigha Larkins, added that the development will be providing more parking than that
required by the Development Code for a garden style apartment complex.
Chairman Woods closed the Public Hearing.
5. CONSIDER the application for a Conditional Use Permit for a Purpose-Built Shared Housing development
to be located in the 2700 Block of Montgomery Road (FM 1347).
Commissioner Hooten questioned citizen Christian Zaragosa as to the sanitary sewer back-up issues that
he mentioned in his opposition statement. Mr. Zaragosa stated that City Wastewater Superintendent, Stacy
Lawler, has had to address the issue on several occasions. Mark McClure, Staff Engineer, stated that as
part of the engineering plan review for the project, the City Model for water and sewer demands will be run.
If determined that the existing systems are not adequate to handle the project’s demand, the Developer will
be required to provide upgrades/upsizing to the systems.
Staff Planner, Larkins, reminded the Commission that additional development conditions can be placed on
the Conditional Use Permit for the proposed development to the address the concerns expressed by the
citizens such as requiring signage on Cline Street prohibiting construction access, perimeter screening
fencing for the project, restricting balconies on units that face street/existing residential properties, etc.
Commissioner Hooten moved to recommend approval of the Conditional Use Permit with the
conditions that project construction access be allowed only from Montgomery Road with applicable
signage placed on Cline Street; no balconies will be allowed for units which face existing residential
properties; Developer will address neighborhood sanitary sewer issues; privacy fencing will be
provided and existing trees will be retained if possible. Second was by Commissioner Thompson.
The motion was approved by vote of five (5) in favor and one (1) opposed. (Commissioner
Whitehead voted in opposition.)
448 SH 75 N ˑ Huntsville, TX 77320-1118 ˑ 936-294-5700 ˑ 936-294-5701 fax ˑ www.huntsvilletx.gov
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and well planned with great opportunity for our citizens.
Huntsville
XXXX 00th, 2020
Montgomery SH Land Acquisition, LLC
Attn: Richard Owen
3200 Southwest Freeway, Suite 1870
Houston, Texas 77027
Re: CUP 04-2019; Application for Purpose-Built Shared Housing, Attached.
Dear Mr. Owen,
The City of Huntsville City Council approved your Conditional Use Permit on XXXX 00th, 2020,
subject to the following conditions:
1. Expansion of the multifamily development, including the interior addition of dwelling units
within the boundary approved by this permit, shall be prohibited.
2. No balconies shall be constructed on the Cline Street-side of any structure.
3. The developer shall install temporary signs at visible locations on the property informing
contractors that the use of Cline Street as an access during construction is prohibited unless
absolutely necessary. Access prior to construction of all property paving shall be allowed
with prior approval by the City. Access from Cline for emergency purpose i.e. fire or EMS
personnel shall be permitted at all times.
4. At least 20% percent of the total lot area must be devoted to landscape development.
5. The developer shall make reasonable efforts to retain as many mature trees as possible to
maintain the buffer between the subject property and adjacent residential properties.
6. Any perimeter fencing on the Montgomery Road or Cline Street frontages shall incorporate
tree planting between the fencing and the public ROW, in the following manner:
a. A minimum of one (1) 15-gallon tree shall be planted at a maximum spacing of
twenty (20)-foot intervals within five (5) feet of the required fencing; a bio-barrier
shall be installed when tree is planted adjacent to a wall or sidewalk/walkway.
b. Variations in the tree planting requirements in setback areas may be permitted in
effective use with existing trees and vegetation to provide an adequate landscaped
buffer between the housing development and adjoining ROWs.
7. An 8-foot high wood privacy fence shall be constructed along the property line where
adjacent to existing single-family residential properties.
C I T Y O F
Incorporated in 1845 under the Republic of Texas
448 SH 75 N ˑ Huntsville, TX 77320-1118 ˑ 936-294-5700 ˑ 936-294-5701 fax ˑ www.huntsvilletx.gov
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and well planned with great opportunity for our citizens.
8. Class II bicycle racks accommodating at least 1 bicycle/5br with direct access to residential
buildings and entries are required and must be shown on the site plan.
9. No part of the front setback of the development may be paved or otherwise covered in
impervious material, except for the area required for vehicle and pedestrian access.
10. An approved photometric plan is required.
11. This document and an accompanying approved site plan constitute Conditional Use Permit
04-2019.
Please make note of the following excerpt from the Development Code, Section 12.809 Lapse of
Approval.
12.809.A An approved conditional use application will lapse and have no further
effect 18 months after it is approved by the City Council, unless:
1. A building permit has been issued (if required);
2. A certificate of occupancy has been issued; or
3. The conditional use has been lawfully established.
12.809.B The City Council is authorized to extend the expiration period for good
cause on up to 2 separate occasions, by up to one year each. Requests for
extensions must be submitted to the City Planner and forwarded to the City
Council for a final decision.12.809.C A conditional use also lapses upon
revocation of a building permit or a certificate of occupancy for violations
of conditions of approval or upon expiration of a building permit to carry
out the work authorized by the conditional use approval.
This letter is your authorization to proceed with the required permitting for the project. If we may
be of further service to you, please do not hesitate to contact us at 936-294-5782.
Respectfully,
Leigha D. Larkins
Planner
Huntsville Apartment Information
Name Address
Phone
Number GEO ID Number
Year
Constructed
Total
Units
Studio/
Efficiency 1 Bdrm.
2
Bdrm.
3
Bdrm.
4
Bdrm.
5
Bdrm.
Target Housing
Market Subsidized?
Distance
from SHSU
(in miles)Rent ($)
18 Seventy-Nine 5020 Sam Houston Ave 77340 436-0900 3000-057-0-00100 2005 272 0 0 1 60 211 0 Students No 1.5 510-570
Arbors of Sam Houston 555 Bowers Blvd 77340 295-8343 6000-046-0-00100 1999/ 2003 852 48 144 336 324 0 0 Students No 0.5 399-860
The Armory 2257 Sam Houston Ave 77340 828-4483 4700-154-0-01510 2017 145 5 10 14 15 91 10 Students No 0.2
Autumn Terrace
911 & 913 University Ave &
916 Ave J 77320 291-7368 4700-024-0-00300 1965 50 1 12 25 12 0 0 Conventional 1 375-700
Aztec Apartments 1109 8th St 77320 291-1466 4700-055-0-00600 1970 8 0 8 0 0 0 0 Students, TDCJ No 1 350-650
Bluebonnet Apartments 1206 20th St 77340 293-1994 4700-122-0-02810 1980 15 15 0 0 0 0 0 Students, Families No 0.5
Boettcher Dr Apartments 3614 Boettcher Rd 77340 3000-060-0-00100 2018 20 0 20 0 0 0 0 No 1.8
Brazos Apartments 1440 Brazos Dr 77320 291-0028 0013-125-0-00600 1984 160 0 60 100 0 0 0 Families, Seniors No 2 710-935
Castlewood Apartments 760 Cline St 77340 4900-027-0-03000 18 0 16 2 0 0 0 No 425-525
Cedarwood Apartments 2201 Bobby K Marks Dr 77340 295-6961 6000-008-0-00100 1971 68 0 20 40 8 0 0 Low Income Yes 0.25 717-1,118
Colonial Apartments 1111 8th St 77320 291-1466 4700-055-0-00100 1940 5 0 3 2 0 0 0 Students, TDCJ No 1
The Connection at Huntsville 2537 Pine Shadows Dr 77320 291-1777 2350-900-0-00100 2008 917 0 36 216 183 482 0 Students No 1.5 539-999
Cornerstone Apartments 2209 Bobby K Marks Dr 77340 295-3311 6000-006-0-00100 1985 84 0 0 84 0 0 0 Students No 0.5 799
County Village Apartments 701 Ave M 77320 291-1466 4700-057-0-00800 1960 10 1 8 0 1 0 0 Students, TDCJ No 1 450-625
Cowboy Country 643 FM 247 77320 294-0605 0037-109-0-11300 1986 34 3 0 31 0 0 0 Students No 4 350-600
Cube Square 1402 Sycamore 77340 295-7849 4700-139-0-00210 2015 16 16 0 0 0 0 0 No 0.3
Elkwood Apartments 500 Vicki Dr 77340 291-6868 3347-004-0-00100 2012 24 0 24 0 0 0 0 Students No 1.5 675
Elm Apartments 1024 Elm Ave 77340 668-6662 2401-022-0-03220 1972 9 0 4 5 0 0 0 Families No 0.5 500-600
Encore at Sam Houston 1410 Nottingham 77340 295-8425 9501-005-0-00100 2006 132 0 0 0 0 132 0 Students No 1 529
Firehouse Lofts 1027 11th St 77340 291-1466 4700-007-0-00810 6 0 5 1 0 0 0 Students/ TDCJ No 1
Forest Gate Apartments 196 IH 45 N 77320 295-8192 7200-007-0-00200 1972 & 2017 130 0 60 62 8 0 0 Conventional No 2 669-949
Forum at Sam Houston 3019 Sam Houston Ave 77340 439-5226 3000-025-0-00300 2011 294 90 72 108 24 0 0 Students No 1.5 604-939
Frances Elmer Park 2904 Old Houston Rd 77340 3000-026-0-04420 1984 0 No 1.5
Gateway Apartments 5050 Sam Houston Ave 77340 295-6644 3000-057-0-00101 2006 160 0 32 64 0 64 0 Students No 1.5 489-800
Glenwood Apartments 1976 Quality Blvd 77320 294-9973 4212-002-0-00100 2000 20 20 0 0 0 0 0 TDCJ No 2.5 475
Grove at Huntsville 2101 Sycamore Ave 77340 291-0324 3000-043--0-10700 2010 507 0 0 144 363 0 0 Students No 0.5 555-585
Haven at M 2523 Ave M 77340 713-350-2745 0539-125-0-00100 2018 150 0 24 18 0 56 52 Students No 0.5 Under Construction
Highland Apartments 1905 Normal Park 77340 291-7519 4403-015-0-00500 1982 62 0 20 42 0 0 0 Students, Families No 1 655-820
Hillcrest 208 University Ave 77340 4500-004-0-01100 1978 9 0 9 0 0 0 0 Conventional No 1.5 375
Hillside Apartments 1420 14th St 77340 295-7077 4700-106-0-00600 1961 50 0 11 39 0 0 0 Conventional No 1 539-749
Apartments
City of Huntsville Created December 2009 / FF0000Updated Info July 2018 1
Huntsville Apartment Information
Independence Village 7041 SH 75 S 77340 293-8302 3000-067-0-01900 2005 14 0 12 2 0 0 0 Disabled Yes 2.5 731-867
Live Oak Apartments 1610 Ave O 77340 3800-007-0-00300 1977 No 1
M & K Apartments 2002 20th St 77340 232-0213 4403-015-0-00100 2017 22 0 0 22 0 0 0 Students, Families No
Magnolia West Apartments 1420 20 1/2 St 77340 4700-146-0-00100 1972 No 1
Midtown Apartments 2821 Lake Rd 77340 291-2100 5700-055-0-00200 2017 120 0 0 48 0 72 0 Students No 0.08
Millenium Square 2000 Sycamore Ave 77340 291-6868 8300-071-0-01020 2016 118 0 26 92 0 0 0 Students No 0.5 1,000
Montana Ridge 1419 Ave N 77340 321-5747 4700-045-0-00100 2017 6 0 0 0 0 6 0 No 0.05
Montgomery Meadows 2750 Montgomery Rd 77340 435-0083 4900-055-0-00120 2005 56 0 28 28 0 0 0 Seniors Yes 1 473-564
Montgomery Meadows - Grand
Montgomery Court 2734 Montgomery Rd 77340 435-0083 4900-055-0-00130 2005 12 0 4 8 0 0 0 Seniors Yes 398-465
Montgomery Meadows- Phase
II 2760 Montgomery Rd 77340 439-9771 4900-055-0-00100 2011 48 0 36 12 0 0 0 Seniors Yes 1 209-584
Montgomery Place Apartments 2455 Montgomery Rd 77340 291-6868 6000-001-0-00100 2002 50 0 0 50 0 0 0 Students, Families No 1 800
Oaks Apartments 700 Hickory Dr 77320 295-6873 7200-005-0-00100 1970 81 0 17 64 0 0 0 Conventional No 2 659-819
Paper Moon Apartments 2424 Montgomery Rd 77340 291-1570 6000-005-0-00200 1980 104 40 52 12 0 0 0 Students No 0.5 609-829
Parkview Place Apartments 1110 Ave N 77340 291-6460 4700-104-0-00900 1986 41 11 30 0 0 0 0 Seniors, HUD Yes 1 HUD
Pinecrest Apartments 6043 SH 75 S 77340 439-0737 3000-067-0-00320 2002 50 10 40 0 0 0 0 Conventional No 2
Pines Apartments 2450 Lake Rd 77340 295-9106 7600-053-0-02110 1974 124 0 72 52 0 0 0 Students No 0.5 600-895
Raven Apartments 1001 Ave J 77340 281-684-7258 4700-018-0-00300 1965 8 0 0 8 0 0 0 Conventional No 700
Redbud Place Apartments 407 Hickory Dr 77320 295-5013 2650-900-0-00100 1985 32 0 32 0 0 0 0 Students, Families No 2
Remington Apartments 1515 15th St 77340 291-6909 3800-005-0-00600 1966 10 0 6 4 0 0 0 Students No 1 475-525
Republic at Sam Houston 1300 Smither Dr 77340 436-9190 7600-053-0-02200 2008 318 66 69 90 0 93 0 Students No 0.6 525-825
Richmond Apartments 2207 Ave J 77340 294-1893 4700-155-0-00800 1974 84 0 28 56 0 0 0 Students No 0.5 520-780
Ridgewood West Apartments 2830 Lake Rd 77340 436-1200 0539-125-0-00130 1996 232 0 48 112 72 0 0
Low Income, Tax
Credit Yes 1 572-783
Robbins Apartments 909 Ave I 77320 661-0194 4700-028-0-00300 1974 4 0 0 4 0 0 0 Conventional No 0.25 850
Rolling Brook Apartments 620 Hickory Dr 77320 295-1815 7200-001-0-00120 1985 152 0 96 56 0 0 0 Students, TDCJ No 2 650-880
Sam Houston Claridge
Apartments 2001 19th St 77340 281-684-7258 4403-014-0-00100 1964 32 0 16 16 0 0 0 Students No 1.5 600-700
Sand Brook Apartments 3008 Old Houston Rd 77340 3000-026-0-01020 1983 19 3 16 0 0 0 0 Students, TDCJ No 1.5 415-495
Santa Fe Trails Apartments 2452 Lake Rd 77340 294-0274 7600-053-0-02120 1974 138 60 0 62 16 0 0 Students No 0.5 629-1,029
Senior Villages of Huntsville 146 Essex Blvd 77320 295-1222 5600-016-0-02800 2011 36 0 22 14 0 0 0 Families Yes 2 269-711
Shady Lanes Apartments 60 SH 75 N 77320 291-7519 7800-009-0-00800 1980 17 3 14 0 0 0 0 Conventional No 1.5 350-500
Sterling Huntsville Apartments 2304 Sam Houston Ave 77340 832-209-1275 7600-053-0-01910 2018 181 0 18 13 0 70 80 Students No 0.6 Under Construction
Student Quarters Huntsville 2456 Montgomery Rd 77340 439-9300 6000-007-0-00100 2006 86 0 0 0 0 86 0 Students No 0.5 520
City of Huntsville Created December 2009 / FF0000Updated Info July 2018 2
Huntsville Apartment Information
Summit Apartments 2333 Lake Rd 77340 291-1915 7600-053-0-01220 1998 58 0 12 46 0 0 0 Conventional No 0.5 629-713
Sunnyside Apartments 2921 Old Houston Rd 77340 668-1305 3000-026-0-03300 1970 11 0 2 8 1 0 0 Families No 1.5 375-500
Sycamore Village I 2404 Sycamore Dr 77340 577-6090 3000-043-0-11800 1983 12 0 0 12 0 0 0 Conventional No 1.5 900
Sycamore Village II 2401 Sycamore Dr 77340 577-6090 8310-001-0-00100 1984 32 0 12 20 0 0 0 Conventional No 1.5 500-900
Sycamore Village III 2402 Sycamore Dr 77340 577-6090 8313-005-0-00100 1985 32 0 12 20 0 0 0 Conventional No 1.5 500-900
Timbers Apartments 144 IH 45 N 77320 291-6311 7200-005-0-00110 1984 180 0 124 56 0 0 0 Conventional No 2 688-1,243
Uncle Darrell's Place 1013 21st St 77340 832-928-6225 4700-154-0-00900 1965 20 0 4 16 0 0 0 Conventional No 0.25 425-550
University Club 2424 Montgomery Rd 77340 291-1570 6000-003-0-00100 1977 180 0 80 100 0 0 0 Students No 1 729-819
University Heights 600 Palm St 77340 291-6868 4900-024-0-03220 1995 16 0 0 16 0 0 0 Students No 600
University Place Apartments 2501 Lake Rd 77340 295-6316 7600-053-0-01600 1972 300 20 124 120 36 0 0 Students No 0.5 699-1,089
Village at Sam Houston 102 Varsity Dr 77340 291-3744 8673-001-0-00100 2001 47 0 0 0 0 47 0 Students No 1.5 440-449
Villages at Huntsville 145 Essex Blvd 77320 295-1222 5600-016-0-02800 2005 76 0 12 36 28 0 0 Families Yes 2 589-806
Villas on Sycamore 1615 Sycamore Ave 77340 439-5234 2600-005-0-00200 2011 170 0 0 0 0 170 0 Students No 0.5 554
Vineyards at Sam Houston 2615 El Toro Dr 77340 294-0000 4900-0-024-00210 1978 187 0 63 124 0 0 0
Students,
Conventional No 1 629-749
Virginian Apartments 1013 21 St 77340 832-928-6225 4700-154-0-00900 1965 20 0 4 16 0 0 0 Conventional No 0.25 425-525
West Hill Apartments 149 Col Etheredge Blvd 77340 291-7552 8711-005-0-00400 2016 168 0 84 60 24 0 0 No 2
White House 1039 8th St 77320 291-1466 4700-054-0-00100 1950 0 Students, TDCJ No 1
Woodcreek Apartments 1235 Josey St 77340 291-0500 7600-053-0-00400 1984 196 32 80 84 0 0 0 Students No 0.5 660-845
Woodhollow Apartments 2451 Lake Rd 77340 295-4572 7600-053-0-01800 1976 84 0 48 28 8 0 0 Students No 0.5 639-999
Woodridge Apartments 610 Hayman St 77340 594-1053 3000-026-0-04810 1956 19 0 19 0 0 0 0 Conventional No 1.5 425-475
Name Address Phone Year Constructed Units Rooms Beds Beds / Room Handic
Belvin-Buchanan Hall 1008 17th St 294-4321 1936 & 1945 52 104 209 2 Yes No
Elliott 1006 17th St 294-3238 1940 32 64 128 2 No No
Estill 1002 Bearkat Blvd 294-4700 1960 63 126 252 2 Yes No
Jackson-Shaver 1201 17th St 294-3301 1939 49 99 198 2 Yes No
Raven Village 2133 Ave I 294-2253 2006 197 394 394 1 Yes No
Sam Houston Village 1600 Sam Houston Ave 294-4954 2004 265 530 530 1 Yes No
White 2100 Ave I 294-4475 1962 72 72 144 2 Yes No
Anne Shaver 1619 Ave J 294-3246 1956 7 15 30 2 No No
Baldwin 1327 17th St 294-3176 1958 9 18 36 2 No No
Crawford 1319 A 17th St 294-3013 1959 9 18 36 2 No No
Creager 1327 A 17th St 294-3189 1958 8 17 34 2 No No
Gibbs 1640 Ave I 294-3019 1956 9 18 36 2 No No
Houston 1661 Ave J 294-3020 1956 9 18 36 2 No No
Mallon 1319 17th St 294-3014 1958 9 18 36 2 No No
Rachel-Jackson 1641 Ave J 294-3008 1956 9 18 36 2 No No
Randel 824 20th St 294-4013 1960 10 21 42 2 No No
Spivey 1925 Ave J 294-4016 1960 9 19 38 2 No No
Vick 1929 Ave I 294-4017 1960 12 23 46 2 No No
Alpha Chi Omega 1619 Ave J 294-3007 1956 9 18 36 2 No No
1996
1996
First Year Students
Students 2804
Non-Traditional Students 1936
Students
Male Students
Students 2216
Students 2932
2932
Contact: Joellen Tipton by email: hou_jnt@shsu.edu or phone: 936.294.1810 or Residence Life at 936.294.1812
Female Students 2248
2128
2128
Target Housing Market Rent / Semester
Female Students
Female Students
Honors Students
First Year Students
1936
1936
Female Students-Sorority 1936
1996Students
Female Students 1936
First Year Students 1936
Students 1996
Students 1936
Female Students 1936
City of Huntsville Created December 2009 / FF0000Updated Info July 2018 3
Huntsville Apartment Information
Alpha Delta Pi 1640 Ave J 294-3003 1956 9 18 36 2 No No
Sigma Sigma Sigma 1641 Ave J 294-3010 1956 9 18 36 2 No No
Zeta Tau Alpha 1661 Ave J 294-3004 1956 9 18 36 2 No No
Lone Star Hall 910 Bearkat Blvd 294-1812 2011 149 149 298 2 Yes No
Bearkat Village 2401 Montgomery Rd 294-3305 2003 250 500 500 1 Yes No
Ka Gamma Tau 905 15th St 540-463-1865 2019 9 9 11 1-2 Yes No
Totals 1274 2322 3214
Female Students-Sorority 1936
Female Students-Sorority 1936
Female Students-Sorority 1936
2476
Students
Students
Students 3112
City of Huntsville Created December 2009 / FF0000Updated Info July 2018 4
Agenda Item #2c
Item/Subject: FIRST READING - Public Hearing and Consideration for Ordinance 2020-16 amending
Article 4: Use Regulations; Article 5: Lot and Setback Regulations; Article 8: Signs; Article 10:
Infrastructure and Public Improvements; Article 12: Development Review and Approval Procedures;
and Article 15: Terminology and Definitions in the Development Code of the City of Huntsville, first
reading.
Initiating Department/Presenter: Development Services
Presenter: Planning Division Staff
Recommended Motion: First Reading-no action necessary.
Strategic Initiative: Goal #3 - Economic Development - Promote and enhance a strong and diverse
economy.
Discussion: Since the adoption of the current Development Code in August of 2015, various
regulations within the Code have been revised for clarification purposes; to reflect changes in State
Laws; to reflect new trends in development; etc. This discussion form focuses on some additional
proposed changes to the Development Code that are needed for clarification purposes, to stay in
compliance with State Law, and to stay abreast with the new and increasing development which is
coming to Huntsville.
In the past several months the Planning Commission discussed, reviewed, and recommended
adoption to City Council of multiple proposed draft language revisions for the Development Code. The
Planning Commission discussed and reviewed the proposed draft language for the Code revisions on
November 21, 2019, December 5, 2019 and January 16, 2020. The Commission voted unanimously
to recommend approval of each of the proposed Code revisions.
Proposed Draft Code Language:
• Article 4: Use Regulations, Table 4-1: Use Table – Conditional Use Permits required
for Wireless Communications; RV Parks; Self-service Storage Facilities; and Wholesale,
Distribution and Storage facilities not entirely contained within in enclosed building;
only require a Conditional Use Permit (CUP) for a Purpose-Built Shared Housing
project, Attached, if within 200’ of a Neighborhood Conservation Development
District or if the project does not meet the Purpose-Built Shared Housing Design
Criteria. A CUP for a Purpose-Built Shared Housing project, Detached, is only required
if unable to meet the Purpose-Built Shared Housing Design Criteria.
• Article 4: Use Regulations, Add Section 4.210 Equipment Screening and Outdoor
Storage Requirements.
• Article 5: Lot and Setback Regulations – revise Section 5.800 Access to Lots.
• Article 8: Signs – revise Section 8.503.B pertaining to Signs in Downtown
Development District.
2/4/20
Agenda Item: 2c
CITY COUNCIL AGENDA
Agenda Item #2c
• Article 10: Infrastructure and Public Improvements – revise Section 10.402 Rights-of-
Way.
• Article 12: Development Review and Approval Procedures
o Revise Section 12.104.D Application Filing Date.
o Revise Section 12.706.B(3) (approval requirements for Minor Plat).
o Revise Section 12.707.E (2) & (3) (approval requirements for Preliminary Plans).
o Revise Section 12.708.D (3) & (4) (approval requirements for Final Plats).
o Revise Section 12.904 Application Filing (for variances).
o Add Sub-Section 12.307.C to set a submittal deadline of 72 hours prior to
Council action for a protest petition for a Development District (Zoning) Map
Amendment. This is necessary to allow staff adequate time to verify the
validity of the protest petition. A valid protest petition is required to be signed
by a minimum of 20% the owners of property located within 200’ of the
subject property.
• Article 15: Terminology and Definitions – Add Perpetual Access Easement and Shared
Driveway Easement definitions.
The Staff Discussion Form and Minutes from the December 5th and January 16th meetings of the
Planning Commission are attached.
Previous Council Action: The Development Code was adopted in 1986. Since that time, several
amendments have been adopted, many of those were minor changes to address specific issues. In April
of 2013, the City entered into a contract with Duncan and Associates to draft a Development Code
update. In June of 2014, Duncan and Associates held a joint workshop with the City Council and
Planning and Zoning Commission as an overview to the proposed changes to the code. The City Council
adopted the Development Code in its current form in August of 2015 with an effective date of August
31, 2015. Since that date, the Council has adopted amendments to the Development Code concerning
manufactured homes, trees in the right-of-way, billboards in the ETJ, and signs with dynamic displays,
sidewalks, low-density residential subdivision developments, purpose-built shared housing, and for
mobile food vendors.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☒City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Proposed Ordinance 2020-16 with Exhibit A
• Planning Comnmission Discussion Form from November 21, 2019
• Planning Commission Discussion Form from December 5, 2019
• Planning Commission Discussion Form from January 16, 2020
• Excerpt from minutes of the November 21, 219 Planning Commission meeting.
• Excerpt from minutes of the December 5, 2019 Planning Commission meeting.
• Excerpt from draft minutes of January 16, 2020 Planning Commission meeting.
ORDINANCE 2020-16
AN ORDINANCE OF THE CITY OF HUNTSVILLE AMENDING CHAPTER 24 LAND
DEVELOPMENT OF THE HUNTSVILLE, TEXAS CODE OF ORDINANCES BY
ADOPTING REVISIONS TO THE DEVELOPMENT CODE OF THE CITY OF
HUNTSVILLE, TEXAS; REQUIRING THE PUBLICATION OF THIS ORDINANCE;
PROVIDING FOR A SEVERABILITY CLAUSE; REPEALING ORDINANCES IN
CONFLICT WITH THIS ORDINANCE; PROVIDING FOR A PENALTY; MAKING
OTHER PROVISIONS AND FINDINGS THERETO; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the Planning Commission of the City of Huntsville held public hearings prior to
consideration of amending the ordinance;
WHEREAS, the Planning Commission recommended adopting the updates to the City of
Huntsville Development Code; and
WHEREAS, the City Council held a public hearing at their meeting on February 4, 2020 prior to
consideration of amending the Ordinance; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, COUNTY OF WALKER, STATE OF TEXAS:
I. FINDINGS OF FACT
All of the above premises are hereby found to be true and correct legislative and factual findings
of the City of Huntsville, Texas, and are hereby approved and incorporated into the body of this
ordinance as if copied in their entirety.
II. AMENDMENT
The Development Code of the City of Huntsville, Texas, Article 4: Use Regulations; Article 5:
Lot and Setback Regulations; Article 8: Signs; Article 10: Infrastructure and Public Improvements;
Article 12: Development Review and Approval Procedures; and Article 15: Terminology and
Definitions shall be amended as shown in Exhibit A attached hereto and incorporated herein.
III. REPEALER
All ordinances or parts of ordinances in force when the provisions of this Ordinance becomes
effective which are inconsistent or in conflict with the terms and provisions contained in this
Ordinance are hereby repealed only to the extent of any such conflict.
IV. SEVERABILITY
Should any paragraph, sentence, clause, phrase or section of this Ordinance be adjudged or held
to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Ordinance as
a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or
unconstitutional.
V. EFFECTIVE DATE
This Ordinance shall take effect on ____________________. The City Secretary shall publish the
caption of this Ordinance in the official City newspaper at least twice within ten (10) days of its
passage.
VI. PROPER NOTICE AND MEETING
It is hereby officially found and determined that the meeting at which this Ordinance was passed
was open to the public and that public notice of the time, place and purpose of said meeting was
given as required by the Open Meetings Act, Chapter 551 of the Texas Government Code. Notice
was also provided as required by Chapter 1 of the Development Code of the City of Huntsville,
Texas.
PASSED AND APPROVED on this the _______ day of _____________________, 2020.
THE CITY OF HUNTSVILLE, TEXAS
_________________________________
Andy Brauninger, Mayor
ATTEST:
_____________________________
Brenda Poe, City Secretary
APPROVED AS TO FORM:
_____________________________
Leonard Schneider, City Attorney
Article 4: Use Regulations
4.200 Supplemental Use Regulations
Huntsville Development Code: Effective 08.31.2015
4‐2
Table 4‐1 identifies additional regulations that apply to listed uses.
Compliance with supplemental regulations is required for both
permitted and conditional uses unless otherwise expressly stated.
Table 4‐1: Use Table
USE CATEGORY Definition/Description Districts Supplemental
Regulations Subcategory
Specific use
NC D M
P = Permitted by right | C = Conditional use approval required (Sec. 12.800) | X = Prohibited
RESIDENTIAL Uses that provide living accommodations for one or more persons.
Household Living Residential occupancy of a dwelling unit by a household. When dwelling
units are rented, tenancy is arranged on a month‐to‐month or longer
basis. Uses where tenancy may be arranged for a shorter period are not
considered residential; they are considered a form of lodging.
Detached house A single dwelling unit on a single lot, with private yards on all sides. P P P
Townhouse A single dwelling unit on a single lot that shares at least one common or
abutting wall with another attached house located on a separate lot.
X C P
Two‐unit house Two dwelling units within the same principal building, located on a
single lot. The 2 dwelling units are attached and may be located on
separate floors or side‐by‐side. Also known as “duplexes.”
X P P
Apartment/condo One or more residential buildings occupied by 3 or more dwelling units
that share common walls and/or common floors/ceilings.
X P P
Purpose‐Built Shared
Housing, Attached
One or more residential buildings occupied by 2 or more dwelling units
that share common walls and/or common floors/ceilings with rent‐by‐
bedroom individual leases.
X X P/C* *See Purpose‐ Built
Shared Housing
Design Criteria
Section
3.302.01.B.1
Purpose‐Built Shared
Housing, Detached
One or more single dwelling unit residential structures, with 3 or more
bedrooms each, on a single lot, with rent‐by‐bedroom individual leases.
X X P* *See Purpose‐ Built
Shared Housing
Design Criteria
Section3.302.01.B.2
Mobile/Manufactured
dwelling unit (outside of MH
park)
One or more mobile homes or manufactured dwelling units located on a
single lot outside of a mobile/manufactured home park. See also the
definition in Sec. 15.200.
X X P 4.203
Mobile/Manufactured home
park
A lot upon which multiple manufactured housing units are available for
lease or upon which multiple spaces intended for occupancy by
manufactured housing units are available for lease.
Mobile/manufactured home parks have an internal street network, park
management buildings and common areas for residents.
X X C
Recreational Vehicle (outside
of RV park)
One or more recreational vehicles located on a single lot outside of a
recreational vehicle park. See also the definition in Sec. 15.200.
X X X
Group Living Residential occupancy of a building or any portion of a building by a
group other than a household. Group living uses typically provide
communal kitchen/dining facilities.
Community home A community‐based residential home occupied by no more than 8
disabled persons and 2 nonresident supervisory personnel and that
otherwise complies with the Community Homes for Disabled Persons
Location Act, Chapter 123.001, Texas Human Resources Code.
P P P
ƌƚŝĐůĞϰ͗hƐĞZĞŐƵůĂƚŝŽŶƐ
ϰ͘ϭϬϬ͗ůůŽǁĞĚhƐĞƐ
,ƵŶƚƐǀŝůůĞĞǀĞůŽƉŵĞŶƚŽĚĞ͗ ĨĨĞĐƚŝǀĞϬϴ͘ϯϭ͘ϮϬϭϱ
4Ǧ4
USECATEGORYDefinition/DescriptionDistrictsSupplemental
RegulationsSubcategory
Specificuse
NCDM
P=Permittedbyright|C=Conditionaluseapprovalrequired(Sec.12.800)|X=Prohibited
MajorInfrastructureservicesthattypicallyhavesubstantialvisualoroperational
impactsonnearbyareas.Typicalusesincludebutarenotlimitedtowater
andwastewatertreatmentfacilities,highǦvoltageelectricsubstations,
utilityǦscalepowergenerationfacilities(includingwind,solarandother
renewableandnonrenewableenergysources),sanitarylandfillsand
utilityǦscalewaterstoragefacilities,suchaswatertowersandreservoirs.
CCP
WirelessCommunicationsTowers,antennas,equipment,equipmentbuildingsandotherfacilities
usedintheprovisionofwirelesscommunicationservices.Thefollowing
arewirelesscommunicationfacilityspecificusetypes:
FreestandingtowerAstructureintendedtosupportequipmentthatisusedtotransmitand/or
receivetelecommunicationssignalsincludingmonopolesandguyedand
latticeconstructionsteelstructures.
XXP
C
Sec.4.206
BuildingortowerǦmounted
antenna
Thephysicaldevicethatisattachedtoafreestandingtower,buildingor
otherstructure,throughwhichelectromagnetic,wireless
telecommunicationssignalsauthorizedbytheFederalCommunications
Commissionaretransmittedorreceived.
P
C
P
C
P
C
COMMERCIALUsesthatprovideabusinessserviceorinvolvetheselling,leasingor
rentingofmerchandisetothegeneralpublic.Thecommercialuse
subcategoriesareasfollows.
AnimalServiceUsesthatprovidegoodsandservicesforthecareofanimals,including
groomingshops,boardingkennels,shelters,trainingfacilitiesand
veterinaryclinics.
XPP/C
[1]
[1]“C”within
200feetofNC
district;
otherwise”P”
AssemblyandEntertainmentUsesthatprovidegatheringplacesforparticipantorspectatorrecreation,
entertainmentorotherassemblyactivities.Assemblyandentertainment
usesmayprovideincidentalfoodorbeverageservice.Typicalusesinclude
gunclubs,shootingranges,ridingstablesandacademies,bowling
centers,cinemas,goǦcarttracks,miniaturegolfcourses,stadiums,arenas,
videoarcades,racetracks,fairgrounds,rodeogrounds,waterparks,
amusementparksandlivetheater.
XPP/C
[1]
[1]“C”within
200feetofNC
district;
otherwise”P”
CommercialServiceUsesthatprovideforconsumerorbusinessservicesandfortherepairand
maintenanceofawidevarietyofproducts.
BuildingServiceUsesthatprovidemaintenanceandrepairservicesforallstructuraland
mechanicalelementsofstructuresandtheirsurroundings.Typicaluses
includejanitorial,landscapemaintenance,extermination,plumbing,
electrical,HVAC,windowcleaningandsimilarservices.
XPP
BusinessSupportServiceUsesthatprovidepersonnelservices,printing,copying,photographic
servicesorcommunicationservicestobusinessesorconsumers.Typical
usesincludeemploymentagencies,daylaborhiringservices,armoredcar
services,copyandprintshops,caterers,telephoneansweringservicesand
photodevelopinglabs.
XPP
ConsumerMaintenanceand
RepairService
Usesthatprovidemaintenance,cleaningandrepairservicesforconsumer
goodsonasiteotherthanthatofthecustomer(i.e.,customersbring
goodstothesiteoftherepair/maintenancebusiness).Typicalusesinclude
laundryanddrycleaningpickǦupshops,tailors,taxidermists,dressmakers,
shoerepair,pictureframingshops,gunsmiths,locksmiths,vacuumrepair
shops,electronicsrepairshopsandsimilarestablishments.Businessthat
offerrepairandmaintenanceservicetechnicianswhovisitcustomers’
homesorplacesofbusinessareclassifiedasa“buildingservice.”
XPP
PersonalImprovementServiceUsesthatprovideavarietyofservicesassociatedwithpersonalgrooming,
instructionandmaintenanceoffitness,healthandwellǦbeing.Typical
usesincludebarbers,hairandnailsalons,dayspas,healthclubsandyoga
andmartialartsstudios.
XPP
ƌƚŝĐůĞϰ͗hƐĞZĞŐƵůĂƚŝŽŶƐ
ϰ͘ϮϬϬ͗^ƵƉƉůĞŵĞŶƚĂůhƐĞZĞŐƵůĂƚŝŽŶƐ
,ƵŶƚƐǀŝůůĞĞǀĞůŽƉŵĞŶƚŽĚĞ͗ ĨĨĞĐƚŝǀĞϬϴ͘ϯϭ͘ϮϬϭϱ
4Ǧ6
USECATEGORYDefinition/DescriptionDistrictsSupplemental
RegulationsSubcategory
Specificuse
NCDM
P=Permittedbyright|C=Conditionaluseapprovalrequired(Sec.12.800)|X=Prohibited
Mining/ExtractionTheextractionofoil,gas,minerals,topsoiloraggregateresources
fromtheground,whetherconductedbelowgradeoratgroundǦlevel.
Examplesincludeoilandgasextraction;quarryingordredgingfor
sand,gravelorotheraggregatematerials;miningandtopsoil
extraction.Alsoincludescrushing,washingandgradingminerals,top
soiloraggregateresources;manufactureofPortlandcement,concrete
orasphalticconcrete,atthesourceofsupplyofcrushedrock,sand,or
gravel.
UndergroundMiningorextractionthatoccurscompletelyundergroundPPP
SurfaceoraboveǦgroundMiningorextractionthatoccursaboveground,whetherinwholeorin
part
XXP/C
[1]
RecyclingFacilityUsesthatcollect,storeorprocessrecyclablematerialforthepurposeof
marketingorreusingthematerialinthemanufacturingofnew,reusedor
reconstitutedproducts.
[1]“C”within
200feetofNC
district;
otherwise”P”
RecyclableMaterialDropǦoff
Facility
Anestablishmentthatacceptsconsumerrecyclablecommoditiesdirectly
fromtheconsumingpartyandstoresthemtemporarilybefore
transferringthemtorecyclablematerialprocessingfacilities.
XPP
RecyclableMaterialProcessing
Facility
Establishmentsthatreceiveandprocessconsumerrecyclable
commoditiesforsubsequentuseinthesecondarymarket.
XXP/C
[1]
Wholesale,Distribution&
Storage
Usesthatprovideanddistributegoodsinlargequantities,principallyto
retailsales,commercialservicesorindustrialestablishments.LongǦterm
andshortǦtermstorageofsupplies,equipment,commercialgoodsand
personalitemsisincluded.
Wholesale,Distributionand
Storage(Indoor)
Wholesale,distributionandstorageusesconductedwithinacompletely
enclosedbuilding.
XPP
AllOtherWholesale,
DistributionandStorage
Wholesale,distributionandstorageusesotherthanthosemore
specificallyidentifiedabove.
XC
X
P/C
[1]
C
[1]“C”within
200feetofNC
district;
otherwise”P”
AllOtherIndustrialUsesIndustrialusesotherthanthosemorespecificallyidentifiedabove.XCP/C
[1]
[1]“C”within
200feetofNC
district;
otherwise”P”
AGRICULTUREUsessuchasgardens,farmsandorchardsthatinvolvetheraisingand
harvestingoffoodandnonǦfoodcropsandtheraisingoffarmanimals
Farming/GeneralAgricultureAnareamanagedandmaintainedbyanindividualorgroupof
individualstogrowandharvestcropsoranimalsforsaleor
distribution,
XXP
CommunityGardenAnareamanagedandmaintainedbyagroupofindividualstogrowand
harvestfoodcropsornonǦfoodcrops(e.g.,flowers)forpersonalorgroup
consumption,fordonationorforsalethatisincidentalinnature.
PPP
SupplementalUseRegulations
AccessoryUsesandStructures
Accessoryusesandstructuresarepermittedinconnectionwithlawfullyestablished
principalusesinaccordancewiththeregulationsofthissubsection.
4.201.AAllowedUsesandStructures
1.Thefollowingaccessoryusesandstructuresareallowedinall
developmentdistricts:
Article 4: Use Regulations
4.200 Supplemental Use Regulations
Huntsville Development Code: Effective 08.31.2015
4‐21
shared parking location
b. site plan showing:
i. location of shared parking
ii. total number of parking spaces available at shared
parking location
iii. land uses occurring on site at proposed shared
parking location, including square footages.
4.210 Equipment Screening and Outdoor Storage Requirements
4.201.A Equipment Screening
All accessory equipment associated with the operation of a
commercial facility, including but not limited to air conditioning
units, generators, and utility boxes, must be screened from view
of public rights‐of‐way and public access easements to the
maximum extent possible. Design of the equipment enclosure
must be architecturally compatible with the surrounding
environment and structures.
4.210.B Outdoor storage shall be limited to the following design and
operational standards:
1. Storage. Outdoor storage shall be limited to materials, products,
or equipment used, produced, or manufactured by a permitted
use.
2. Location. Outdoor storage areas shall be located to the rear or
side of the main building, away from the street frontage and
public ROW.
a. Outdoor storage areas shall not be located within, or occupy
any required parking areas, setback areas, or landscape areas,
or be on sidewalks or walkways.
3. Screening. All materials stored outside shall not be stacked to
exceed the height of the screening wall or fence. All storage,
e equipment, and activities related to outdoor storage shall be
completely surrounded on all sides by shielding fencing and/or
walls.:
Article 4: Use Regulations
4.200 Supplemental Use Regulations
Huntsville Development Code: Effective 08.31.2015
4‐22
4. Additional Screening Elements. Equipment and supplies related
to building material storage yards, contractor's storage yards,
lumberyards, manufacturing yards, and auto service and repair
shall be entirely inside an enclosed building or buildings, unless
the premises where such yards are located are entirely enclosed
by fences or walls, as described below:
a. In addition to fencing/wall standards above, all screening
fences/walls along a street frontage or adjacent to the
Neighborhood Conservation District shall employ a
minimum of one (1) of the following screening techniques to
be used to further shield outdoor storage areas:
i. Planting with sufficient vines or climbing ivy of an
acceptable density to ensure complete view‐obstructing
screening within two (2) years of planting.
ii. Combination of landscaped berm and solid masonry
block wall meeting height requirements. Trees of the
evergreen variety or other year‐round, leaf‐bearing type
shall be planted and shall exceed the minimum height.
iii. Combination of trees and shrubs of the evergreen
variety, or other similar year‐round, leaf‐bearing type,
with proper planting spacing to encroach over the fence.
Article 4: Use Regulations
4.200 Supplemental Use Regulations
Huntsville Development Code: Effective 08.31.2015
4‐23
Such plants shall be of such variety and shall be clustered
so as to allow only minimal gaps between foliage of
mature trees and shrubs within one (1) year after
planting.
iv. Evergreen shrubs or other similar year‐round, leaf‐
bearing shrub, appropriately planted to form a solid
hedge with a minimum of eight (8) feet in height within
one (1) year after planting.
Article 8: Signs
8.500: On‐Premise Signs
Huntsville Development Code: Effective 08.31.2015
8‐6
8.502.B Development, Neighborhood and Subdivision Identification Signs
1. Residential developments, neighborhoods and subdivisions,
including manufactured housing parks, are allowed a single
freestanding sign at each street entrance to the development,
neighborhood or subdivision.
2. Residential development, neighborhood and subdivision
identification signs must be monument signs. They may not exceed
32 square feet in area or 0.20 square feet of sign area per linear foot
of street frontage, whichever is greater, but in no case may the sign
exceed 150 square feet in area. The maximum sign area calculation
must be based on the street frontage to which the sign is oriented.
8.502.C Nonresidential Uses
The following regulations apply to all principal nonresidential uses in
NC districts.
1. Wall Signs
Nonresidential uses in NC districts are allowed a maximum of one
wall sign per public building entrance. Such signs may not exceed
32 square feet in area.
2. Freestanding Signs
Nonresidential uses in NC districts are allowed a maximum of one
freestanding sign per street frontage. Allowed freestanding signs
are subject to a maximum height limit of 20 feet and may not
exceed 32 square feet in area or 0.20 square feet of sign area per
linear foot of street frontage, whichever is greater, but in no case
may the sign exceed 150 square feet in area. The maximum sign
area calculation must be based on the street frontage to which the
sign is oriented.
Signs in D, M and PD Districts
8.503.A Applicability
The regulations of this subsection apply to on‐premise signs accessory
to nonresidential uses in all D, M and PD districts. These are in addition
to any exempt signs allowed pursuant to Sec. 8.300.
8.503.B Historic Preservation Commission Review in Downtown District
All signs constructed in the Downtown (D) district must be presented to
the historic preservation commission for review and approval. No sign
permit may be issued until the historic preservation commission has
approved the sign.
8.503.B Historic Preservation Compatibility Review in Downtown District
All signs constructed in the Downtown (D) district will be
administratively reviewed for compatibility with the goals of the
Historic Preservation Commission, namely to protect and enhance
Huntsville’s attractiveness to visitors and the support and stimulus to
the economy thereby provided.
Article 12: Development Review and Approval Procedures
12.100: Common Provisions
Huntsville Development Code: Effective 08.31.2015
12‐3
6. The City Planner may require that applications or plans be revised
before being placed on an agenda for possible action if the City
Planner determines that:
(a) The application or plan contains one or more significant
inaccuracies or omissions that hinder timely or competent
evaluation of the plan’s/application’s compliance with
Development Code requirements or other regulations;
(b) The application contains multiple minor inaccuracies or
omissions that hinder timely or competent evaluation of the
plan’s/application’s compliance with Development Code
requirements or other regulations; or
(c) The decision‐making body does not have legal authority to
approve the application or plan.
12.104.D Application Filing Date
For the purposes of calculating any time frames required, pursuant to
this Development Code or state law, for processing applications, the
date of application filing is deemed to be the date on which a complete
application (including any plan or plat, as applicable) is submitted to the
City Planner. an application is deemed complete by the City Planner.
An application will be considered vested on the date it is deemed
complete by the City Planner.
Application Processing Cycles
The City Planner, after consulting with review and decision‐making bodies, is
authorized to promulgate reasonable cycles and timelines for processing
applications, including filing deadlines for receipt of complete applications.
Public Hearing Notices
The public hearing notice requirements described in this article are in addition to
the general requirements of the Texas Open Meetings Act.
12.106.A Mailed Notice
Except as otherwise expressly stated, when the procedures of this
Development Code require that mailed notice be provided, the notice
must be mailed to all owners of land within 300 feet of the lot lines of
the land that is the subject of the application. Ownership information
must be taken from the most recent City property tax records, except
that when land is owned by a condominium association, notice must be
given to the condominium association. Notice will be deemed to have
been mailed on the date that it is deposited in United States Postal
Service mail, properly addressed with postage prepaid. The failure of a
property owner to receive notice is not cause for renotification or
hearing postponement and does not invalidate any action taken on the
application if a good faith attempt was made to comply with the notice
requirements of this section.
Commentary: As a matter of practice, the City may provide additional forms of public hearing notice or
otherwise exceed the minimum notice requirements prescribed by law.
Article 12: Development Review and Approval Procedures
12.900: Variances
Huntsville Development Code: Effective 08.31.2015
12‐32
improvement standards of Article 10.) Note: waivers and modifications
of subdivision‐related requirements may be considered concurrently
with review of a major subdivision (See Sec. 12.705).
Authority to File
Variance applications may be filed by the subject property owner or by the property
owner’s authorized agent.
Application Filing
12.904.A A Pre‐Application Meeting is required before an application may be filed.
12.904.B Complete applications for variances must be filed with the City Planner.
Notice of Hearing
Notice of the Board of Adjustment’s required public hearing on a variance request
must be mailed and posted, in accordance with §12.106.A and §12.106.C. Notice
must also be mailed to any individuals who have, in writing, requested such
notification. Required notices must be mailed and posted at least 11 days before
the public hearing.
Hearing and Final Decision—Board of Adjustment
12.906.A Following receipt of a complete application, the Board of Adjustment
must hold a public hearing to consider the requested variance.
12.906.B Following the close of the public hearing, the Board of Adjustment
must make its findings of fact and act to approve the requested
variance, approve the variance with modifications and/or conditions, or
deny the variance request based on the standards and review criteria of
Sec. 12.907.
12.906.C Approval of a variance requires an affirmative vote of at least 4
members of the Board of Adjustment.
Standards and Review Criteria
12.907.A No variance may be approved unless the Board of Adjustment finds
that the variance to be approved is consistent with the spirit and intent
of this Development Code and that strict compliance with the subject
provisions would result in an unnecessary hardships for the subject
property owner.
12.907.B In its consideration of whether a variance request has met the standard
of unnecessary hardship, the Board of Adjustment must make all of the
following findings from the evidence presented:
1. The variance is necessary to overcome a condition of the property
itself;
2. The condition necessitating the variance is unique to the subject
property;
3. The condition necessitating the variance was not created by the
subject property owner;
PLANNING COMMISSION AGENDA ITEM
DISCUSSION FORM
Prepared by: Janet Ridley, City Planner
Leigha Larkins, Planner
MEETING DATE: November 21, 2019
SUBJECT: Proposed Development Code Revisions
Since the adoption of the current Development Code in August of 2015, various regulations
within the Code have been revised for clarification purposes; to reflect changes in State Laws;
as required to reflect new trends in development; etc. This discussion form focuses on some
additional proposed changes to the Development Code that are needed in order to stay in
compliance with State Law and to stay abreast with the new development which is coming to
Huntsville.
The following is the punch list compiled by City Staff to date for proposed revised Code
Language. This list is not all inclusive and staff may add some proposed Code Language
revisions before the November 21st meeting. These will be provided for you at the meeting.
• Article 4: Use Regulations, Table 4-1: Use Table – Conditional Use Permits required for
Wireless Communications; RV Parks; Self-service Storage Facilities; and Wholesale,
Distribution and Storage facilities not entirely contained within in enclosed building.
• Article 4: Use Regulations, Add Section 4.210 Equipment Screening and Outdoor
Storage Requirements.
• Article 5: Lot and Setback Regulations – revise Section 5.800 Access to Lots.
• Article 8: Signs – revise Section 8.503.B pertaining to Signs in Downtown Development
District.
• Article 10: Infrastructure and Public Improvements – revise Section 10.402 Rights-of-
Way.
• Article 12: Development Review and Approval Procedures – revise Section 12.104.D
Application Filing Date.
• Article 12: Development Review and Approval Procedures – revise Section 12.904
Application Filing.
STAFF RECOMMENDATION:
Staff does not have a recommendation as this Agenda Item is for review and discussion of the
proposed Code Language revisions only.
ATTACHMENTS:
Proposed Code Language Revisions
PLANNING COMMISSION AGENDA ITEM
DISCUSSION FORM
Page 1 of 2
Prepared by: Janet Ridley, City Planner
Leigha Larkins, Planner
MEETING DATE: December 5, 2019
SUBJECT: Proposed Development Code Revisions
Since the adoption of the current Development Code in August of 2015, various regulations
within the Code have been revised for clarification purposes; to reflect changes in State Laws;
as required to reflect new trends in development; etc. This discussion form focuses on some
additional proposed changes to the Development Code that are needed for clarification
purposed, to stay in compliance with State Law, and to stay abreast with the new and increasing
development which is coming to Huntsville.
The Planning Commission discussed and reviewed the proposed draft language for the Code
revisions on November 21, 2019. The Commission unanimously agreed with each of the
proposed Code revisions. The Commission did request that the draft code language for the
revision of Section 8.503.B pertaining to signs in the Downtown Development District reference
the specific State Historical Preservation document(s) to be used for regulating/permitting the
signs. The Commission also requested that the draft code language for the revision of Section
12.904 pertaining to Application Filing for variances state that the required Pre-Application
meeting be with the City Planner. The draft language for these Code Sections have been
updated to reflect these requests.
This Agenda Item is for the Commission to consider recommending to City Council that the draft
Code Language for the revision of the Development Code be adopted.
STAFF RECOMMENDATION:
Planning Commission should recommend that the draft Code Language for the proposed
revision of the Development Code be adopted by City Council.
ATTACHMENTS:
Proposed Draft Code Language
• Article 4: Use Regulations, Table 4-1: Use Table – Conditional Use Permits required for Wireless
Communications; RV Parks; Self-service Storage Facilities; and Wholesale, Distribution and
Storage facilities not entirely contained within in enclosed building.
• Article 4: Use Regulations, Add Section 4.210 Equipment Screening and Outdoor Storage
Requirements.
• Article 5: Lot and Setback Regulations – revise Section 5.800 Access to Lots.
• Article 8: Signs – revise Section 8.503.B pertaining to Signs in Downtown Development District.
• Article 10: Infrastructure and Public Improvements – revise Section 10.402 Rights-of-Way.
• Article 12: Development Review and Approval Procedures
o Revise Section 12.104.D Application Filing Date.
o Revise Section 12.706.B(3) (approval requirements for Minor Plat).
Planning Commission – Proposed Development Code Revisions
December 5, 2019
Page 2 of 2
o Revise Section 12.707.E (2) & (3) (approval requirements for Preliminary Plans).
o Revise Section 12.708.D (3) & (4) (approval requirements for Final Plats).
o Revise Section 12.904 Application Filing (for variances). • Article 15: Terminology and Definitions – Add Perpetual Access Easement and Shared Driveway
Easement definitions.
PLANNING COMMISSION AGENDA ITEM
DISCUSSION FORM
Page 1 of 2
Prepared by: Janet Ridley, City Planner
Leigha Larkins, Planner
MEETING DATE: January 16, 2020
SUBJECT: Proposed Development Code Revisions
Since the adoption of the current Development Code in August of 2015, various regulations
within the Code have been revised for clarification purposes; to reflect changes in State Laws;
as required to reflect new trends in development; etc. This discussion form focuses on some
additional proposed changes to the Development Code that are needed for clarification
purposes.
In the past several months the Planning Commission discussed and reviewed and
recommended adoption to City Council of multiple proposed draft language revisions for the
Development Code. The City Council will hold a public hearing and first reading of an Ordinance
to adopt the Code Language on February 4, 2020. Since the last Planning Commission
meeting in December 2019, two (2) additional code language revisions are being brought
forward by Staff. These are:
1. Article 4: Use Regulations relating to Purpose-Built Shared Housing; and
2. Article 12: Development Review and Approval Procedures relating to protest petitions
for Development District Map Amendments (Zoning Changes).
Staff proposes that the code language be revised in Article 4 to only require a Conditional Use
Permit (CUP) for a Purpose-Built Shared Housing project, Attached, if within 200’ of a
Neighborhood Conservation Development District or if the project does not meet the Purpose-
Built Shared Housing Design Criteria. A CUP for a Purpose-Built Shared Housing project,
Detached, is only required if unable to meet the Purpose-Built Shared Housing Design Criteria.
Staff proposes that the code language be revised in Article 12 to set a submittal deadline of 72
hours prior to Council action for a protest petition for a Development District (Zoning) Map
Amendment. This is necessary to allow staff adequate time to verify the validity of the protest
petition. A valid protest petition is required to be signed by a minimum of 20% the owners of
property located within 200’ of the subject property.
Should the Commission find that these code language revisions are warranted and recommend
adoption to City Council, they will be added to those that are going before City Council on
February 4, 2020.
Proposed code draft language for these two items are attached along with proposed revision of
the Purpose-Built Shared Housing Design Criteria.
STAFF RECOMMENDATION:
Planning Commission should recommend that the draft Code Language for the proposed
revisions of the Development Code be adopted by City Council.
Planning Commission – Proposed Development Code Revisions
January 16, 2020
Page 2 of 2
ATTACHMENTS:
Proposed Draft Code Language
• Article 4: Use Regulations, Table 4-1: Use Table – Conditional Use Permit required for Purpose-
Built Shared Housing, Attached, only if located within 200’ of Neighborhood Conservation
Development District or if unable to meet the Purpose-Built Shared Housing Design Criteria.
Conditional Use Permit required for Purpose-built Shared Housing, Detached, only if unable to
meet the Purpose-Built Shared Housing Design Criteria.
• Article 12: Development Review and Approval Procedures
o Add Sub-Section 12.307.C to require that a protest petition for a Development District
Map Amendment be submitted 72 hours prior to Council action.
• Revised Purpose-Built Shared Housing Design Criteria, Section 3.302.01 Residential
Development Standards to clarify CUP requirements.
Excerpt from the November 21, 2019 Planning Commission Minutes
8. DISCUSS AND REVIEW draft language for proposed Development Code revisions.
City Planner, Janet Ridley, presented the proposed draft language for each of the proposed Development
Code revisions per the discussion form. After discussion of each item, the Commission unanimously agreed
with each of the proposed Code revisions. The Commission did request that the draft language for Section
8.503.B pertaining to signs in the Downtown Development District have language added to specifically refer
to the State Historic Commission documents to be used in review of signs. It was also requested that the
draft language for Section 12.904 pertaining to Application Filing for variances state that the required Pre-
Application meeting be with the City Planner.
Excerpt from the December 5, 2019 Planning Commission Minutes
7. CONSIDER amending Article 4: Use Regulations; Article 5: Lot and Setback Regulations; Article
8: Signs; Article 10: Infrastructure and Public Improvements; Article 12: Development Review
and Approval Procedures; and Article 15: Terminology and Definitions of the Development
Code for the purpose of clarification, regulation, and compliance with State Local Government
Code.
City Planner, Janet Ridley, made note that Section 8.503.B pertaining to signs in the Downtown
Development District has language added that specifically refers to “The Secretary of the Interior’s Standard
for the Treatment of Historic Properties” document that is to be used to review signs. Also, the draft language
for Section 12.904 pertaining to Application Filing for variances has been revised to state that the required
Pre-Application meeting be with the Planning Division.
Commissioner Hooten moved to recommend to City Council the amending of the designated Articles of the
Development Code per the proposed draft language. Second was by Commissioner Nichols. The vote was
unanimous.
Excerpt from the Draft Minutes of the January 16, 2020 Planning
Commission Meeting
8. PUBLIC HEARING to take testimony concerning revised code language for amending Article 4: Use
Regulations and Article 12: Development Review and Approval Procedures relating to regulation of
Purpose-Built Shared Housing.
Commissioner Woods opened the Public Hearing.
There were no citizens present to express support or opposition.
Commission Woods closed the Public Hearing.
9. DISCUSS, REVIEW AND CONSIDER revised code language for amending Article 4: Use Regulations
and Article 12: Development Review and Approval Procedures relating to regulation of Purpose-Built
Shared Housing and Development District Map Amendment protest petitions and revised language for
Purpose-Built Shared Housing Design Criteria Section 3.302.01 Residential Development Standards relating
to Conditional Use Permit requirements.
City Planner, Janet Ridley, provided an update of the proposed regulations per the staff discussion form.
It was noted that, with Commission recommendation, the code language revision will be added to those
previously approved by the Commission. The Public Hearing and first reading of the Ordinance for all of the
proposed code language revisions will be at the February 4, 2020 City Council meeting. Additionally, with
Commission approval, staff will revise Section 3.302.01 Residential Development Standards of the Purpose-
Built Shared Housing Design Criteria to add the following criteria for determination of when a Conditional
Use Permit (CUP) is required for a Purpose-Built Shared Housing development.
• “Attached” Developments CUP required – (a) when a project does not conform to the
design criteria manual; (b) when a project is located within 200’ of a Neighborhood
Conservation District or (c) if the project exceeds a density of 29 dwelling units per acre.
• “Detached” Developments CUP required when a project does not conform to the design
criteria manual.
Commissioner Whitehead moved to recommend to City Council the amending of the designated
Articles of the Development Code per the proposed draft language and to also approve the revision
to the Purpose-Built Shared Housing Design Criteria relating to CUP requirements. Second was
by Commissioner Jenkins. The vote was unanimous.
Agenda Item #3a
Item/Subject: Consider approving nominees for City boards, committees, and commissions.
Initiating Department/Presenter: City Council
Presenter: Mayor Andy Brauninger
Recommended Motion: Mayor moves his nominations as presented.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion:
Cemetery Board – Eddene Smith Housing Board – Dr. Shannon Lane
Previous Council Action: None.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☐Director of Finance ☐City Manager
2/4/20
Agenda Item: 3a
CITY COUNCIL AGENDA
Agenda Item #3b Page 1
Item/Subject: Consider adopting the City Council’s 2020 Strategic Plan.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: Move to adopt the City Council’s 2020 Strategic Plan.
Discussion: On Tuesday, January 14, and Thursday January 16, the City Council met at the Huntsville
Public Library to review in-progress and completed items from their 2019 Strategic Plan, as well as to
discuss and consider initiatives for the 2020 Strategic Plan. The result is the attached document.
There are a couple of items discussed during the planning session that were not included in this
document. Those items could be characterized as “of specific interest” to the City Council, but generally
lacked a specific or identifiable outcome. City staff has and continues to invest time and energy in those
items for future City Council consideration; however, since they lack definitive nature of items included
on the Strategic Plan, they are not included in this document. A great example of this is increasing
awareness of those less fortunate in Huntsville.
As discussed with the Council previously, the list for this year is quite extensive. With several major
projects beginning this year, the tasks are broken down into specific-action tasks and several review-
and-report tasks. Staff wanted to make efforts to address all of the items identified by the Council and
will make great efforts to advance the Council’s goals.
Previous Council Action: Other than the sessions on January 14th and 16th, no other action has been
taken by the City Council as it relates to the 2020 Strategic Plan.
Financial Implications:
☒There is no financial impact associated with this item. There are items in this document that will
require resource allocation to complete. However, simply approving a Strategic Plan for 2020 has no
financial impact.
Approvals: ☒City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Recommended City Council 2020 Strategic Plan (pages 2-7)
2/4/2020
Agenda Item: 3b
CITY COUNCIL AGENDA
CITY COUNCIL
2020 STRATEGIC PLAN
CITY OF HUNTSVILLE, TEXAS
CITY OF HUNTSVILLE
STRATEGIC PLAN
Adopted by the City Council February 4, 2020
Strategic planning is the process an organization follows to articulate a vision for the future and
establish a direction in making decisions and allocating resources to achieve the desired outcomes.
The Huntsville City Council met on January 14 and 16, 2020 to create a new strategic plan to set
the course for the City, a flexible document that will be periodically reviewed for updates.
The City Council established seven broad areas of strategic initiatives aimed to address all quality
of life issues in Huntsville, with key objectives for implementation included. These will provide
the City Council with mechanisms to gauge performance, provide direction to staff, and adopt
changes to the strategic plan as success merits and needs dictate.
This strategic planning document is meant to serve as a guide for the City staff to develop the
annual budget for Council consideration and to provide Council with a succinct method of
articulating to staff the policy direction for the City of Huntsville, both as a community and an
organization. This strategic plan will also communicate to residents and community partners the
City Council's commitment to open government, communication, collaboration, and cooperation
among all who live, work, recreate, educate, or operate a business in Huntsville. Finally, this
strategic plan is meant to provide a road map for success that will lead families and new businesses
to Huntsville to join an outstanding community where good governance and sound management
provide the best that life has to offer.
VISION
The City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and well-planned, with great opportunity for our citizens.
MISSION
In order to maintain and enhance the quality of life and the achievement of our vision, the City of
Huntsville provides, facilitates and regulates services, facilities and infrastructure for citizens,
customers, visitors, businesses and state agencies, in a friendly, efficient, fair, honest and
competent manner with quality and forethought.
VALUES STATEMENT
Public service is our business and our goal. We believe in commitment - not just to our job, but
to our faith, our beliefs, and our family. Our pride in our work and the organization compels us to
a high degree of professionalism.
Honesty in all our actions;
United in our commitment to ensure a safe work environment, fair wages and
benefits, and opportunities for advancement;
Nurture an environment of cooperation between the City and its citizens,
Teamwork depending on one another to improve the quality of life;
Service excellence provided at every level in an efficient and economical manner;
Vision of an enriched future enhanced by encouraging skills, talents, and potential of
our employees through training, opportunity, and recognition;
Integrity demonstrated in the treatment of our coworkers and those we serve and protect;
Leadership through communication in a responsive manner while maintaining a high
degree of professionalism;
Loyalty to our faith, our beliefs and our families;
Embrace the diversity of our employees as a strength of our organization
Goal #1, City Appearance - Provide policies, amenities, and events that enhance
the City’s already beautiful and historic natural environment.
• Receive presentation from staff about means to Increase code enforcement efforts
through additional code enforcement officers, procedures for compliance and a
review of existing ordinances to include a review of the number of zoning districts.
• Consider an ordinance prohibiting parking in the front yard of residential structures
• Consider during the budget process providing additional street sweeping (add a
sweeper and staff-$300k year one, $80k then on)
• Demolish and/or cause repair to abandoned buildings on SH 75, 30 and US 190
• Consider during the budget process the participation in the presidential heads park
• As part of the approval plans for IH45 landscaping, explore opportunities to place
gateway signs along the Interstate.
Goal #2, Communications - Provide public information outreach efforts that
inform the public of City operations, accomplishments and policies and allows
for citizens input on matters of Council policy.
• Promote 2020 census by…..
• Promote the National Night Out by rescheduling the Council meeting to remove
conflict with planned activities
• Receive presentation on the alternatives used in-lieu of TV broadcasts of Council
meetings on Channel 7 and the City’s potential use of the channel
• Increase participation and attendance at the State of the City to 200 citizens
• Complete an update to the City of Huntsville website and associated pages
Goal #3, Economic Development – Promote and enhance a strong and diverse
economy.
• Support the continued operations of Huntsville Memorial Hospital by …..
• Adopt the Huntsville Economic Development Work Plan
• Adopt the Huntsville Municipal Airport Master Plan
• Consider a resolution requesting Wal Mart to extend their driveway south behind
Aaron’s rents
Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation
and physical structures so that the City’s core services can be provided in an
effective and efficient manner.
• Complete all Bond Proposition 3 projects
• Review the cost of placing powerlines underground in the 1200 Block of 12th Street as
part of the downtown sidewalk project
• Identify short-term projects as outlined in the transportation master plan to
incorporate during the budget process
• Complete design of Proposition 2 projects
• Budget for the design of and acquire property for the extension of Ravenwood Village
Drive to the west
• Provide to Council a report on the possibility and cost of providing a public
transportation (bus routes) system
• Complete the next pavement condition assessment and continue to fund street
maintenance in excess of $1million annually
• Provide additional lighting around the trails/walkways at Eastham Thomason park
Goal #5, Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available
to the community.
• Feasibility of civic/convention center
• Complete the public input phase and preliminary architecture for the MLK
Community center improvements
• Budget for the construction of a Skate park ($50k)
• Affordable housing-lots/property for housing-HOME program
• Josey Park-longer term lease and improvements
• Renew the lease and/or sell the Raven’s Nest Golf Course
• Consider and adopt legislative priorities for the 2021 legislative session
• Consider during the budget process the construction of public restrooms in the
downtown district
Goal #6, Finance - Provide a sustainable, efficient and fiscally sound
government through conservative fiscal practices and resource management.
• Issue debt for Proposition 2 projects
• Consider opportunities for remainder of debt falling off in the General Fund
• Review grant application possibilities for funding for various projects
– (Public transportation
– Parks masterplan implementation
– Art in public spaces
– “green” fleet/footprint funding)
• Request from State representatives special financial consideration for public safety
financing due to the large state presence
• Contract with an outside firm to audit the Hotel/Motel tax revenues
• Maintain competitive compensation for City employees through the annual budget
process
Goal #7, Public Safety - Provide safety and security for all citizens.
• Reach 90% completion on Proposition 1 projects
• Consider a uniform street light installation policy
• Enter into an agreement with a provider for animal shelter services
• During the budget process, explore the opportunity to add School Resource Officers
in conjunction with HISD
• Continue to budget matching funds for SAFER grant application/hire additional fire
personnel
• Complete striping of Lake Road and MLK to improve bicycle and pedestrian safety
1/27/2020 City of Huntsville, Texas Mail - Online Form Submittal: Citizen Participation Request
https://mail.google.com/mail/u/0?ik=c1b0b1caf0&view=pt&search=all&permthid=thread-f%3A1656371937831095631&simpl=msg-f%3A16563719378…1/2
Brenda Poe <bpoe@huntsvilletx.gov>
Online Form Submittal: Citizen Participation Request
2 messages
noreply@civicplus.com <noreply@civicplus.com>Tue, Jan 21, 2020 at 2:42 PM
To: CitySecretary@huntsvilletx.gov
Citizen Participation Request
Citizen Participation Request Form
Thank you for contacting the City of Huntsville to request an item be placed on an
upcoming regular City Council meeting agenda, under the Citizen Participation
section.
Please complete the fields below and contact the City Secretary's Office at 936-
291-5413, or via email if you have any questions or concerns.
If you prefer, requests may also be submitted in person in writing, in a couple ways:
By mail:
City Secretary
1212 Avenue M
Huntsville, Texas, 77340
By email: citysecretary@huntsvilletx.gov, or
By fax: 936-291-5409 (Attention: City Secretary's Office)
A citizen may provide an item for the agenda of a regular meeting (1st and 3rd
Tuesdays of each month) by submitting a Citizen Participation Request by noon on
the Tuesday prior to a regularly-scheduled City Council meeting.
First Name Patricia
Last Name Freeman
Address1 208 Morris Lane
Address2 Field not completed.
City Huntsville
State TX
Zip 77320
Phone 19362950513
Email patriciagage80@yahoo.com
Please describe (in detail)
the item you are requesting
be on a City Council agenda:
Blocking off the street doing the MLK Parade and June 19
Parade.