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12-1-2020 packetDaiquiri Beebe, Ward 1 Russell Humphrey, Ward 2 Blake Irving, Ward 3 Mayor Pro Tem Joe P. Rodriquez, Ward 4 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Bert Lyle, Position 1 At-Large Dee Howard Mullins, Position 2 At-Large Vicki McKenzie, Position 3 At-Large Pat Graham, Position 4 At-Large HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, DECEMBER 1, 2020 WORKSHOP 5 P.M. | REGULAR SESSION 6 P.M. IN CITY COUNCIL CHAMBERS, HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 City hall will implement 6-foot social distancing for those in attendance. The City reserves the right to take temperatures of those wanting to attend and requires attendees to wear face masks. The City reserves the right to deny access to the meeting because of the above requirements for the safety of its citizens. For those who cannot attend because of the social distancing requirements or for the reasons listed above, the meeting will be broadcast live on the City website at www.HuntsvilleTX.gov/Meetings or on Facebook. The meeting will be recorded, and such recordings will be made available on the City website at www.HuntsvilleTX.gov. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary’s office (936.291.5413), two working days prior to the meeting for appropriate arrangements. WORKSHOP [5 P.M.] Council will receive presentation on the MLK Community Center feasibility study. MAIN SESSION [6 P.M.] CALL TO ORDER INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 1. CONSENT AGENDA Public comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meetings held on November 17, 2020. [Brenda Poe, City Secretary] b. SECOND READING - Consider authorizing the City Manager to award the construction for IH-45 Segment 2A Utility Relocation Project – Project No. 18-03-01, second reading. [Y. S. “Ram” Ramachandra, City Engineer] c. SECOND READING - Consider authorizing the City Manager to enter into an agreement with RPS Infrastructure, Inc. for professional engineering services for IH-45 Segment 2B Utility Relocation Design Project #21-10-03, second reading. [Y. S. “Ram” Ramachandra, City Engineer] 2. STATUTORY AGENDA a. FIRST READING - Consider the purchase of FY20-21 vehicles, to include all equipment, from multiple vendors, authorizing the City Manager to award the contract, first reading. [Brent S. Sherrod, P.E., Public Works Director] b. FIRST READING - Consider authorizing the City Manager to enter into a contract for furniture for the new Police Department and Fire Station #2 facilities, first reading. [Y.S. “Ram” Ramachandra, City Engineer and Bob Pearce, Purchasing Manager] c. Consider adoption of Ordinance 2021-05 to amend Ordinance 2020-27 to reinstate suspension of Utility Service for non-payment. [Steve Ritter, Finance Director] 3. CITY COUNCIL/MAYOR/CITY MANAGER a. FIRST READING - Consider adopting Ordinance 2021-06 in denying the Distribution Cost Recovery Factor rate increase by Entergy Texas Inc., first reading. [Leonard Schneider, City Attorney] 4. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. a. Nick Ransford would like to comment on Covid-19 Safety violation at the 11/17/2020 City Council Meeting. 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 6. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff, for which no action will be discussed or taken.) 7. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with legal counsel on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 relating to and for the purpose of attorney-client communications concerning the City of Huntsville New Police Headquarters and Fire Station #2/Fire Administration Building Project. 8. RECONVENE Take action on items discussed in executive session, if needed. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property; 551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices; 551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Brenda Poe, City Secretary, do hereby certify that a copy of the December 1, 2020 City Council agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website, www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 11/25/2020 TIME OF POSTING: 9:02 am ____________________________ TAKEN DOWN: Brenda Poe, City Secretary MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 17th DAY OF NOVEMBER 2020, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00 P.M. The Council met in a regular session with the following: COUNCILMEMBERS PRESENT: Daiquiri Beebe, Blake Irving, Russell Humphrey, Dee Howard Mullins, Bert Lyle, Joe P. Rodriquez, Andy Brauninger, Vicki McKenzie, Pat Graham COUNCILMEMBERS ABSENT: None OFFICERS PRESENT: Aron Kulhavy, City Manager; Brenda Poe, City Secretary; Leonard Schneider, City Attorney RECEPTION [5 P.M.] The City to welcomed new and outgoing councilmembers. MAIN SESSION [6:00 P.M.] CALL TO ORDER – Mayor Brauninger called the meeting to order at 6:00 p.m. INVOCATION AND PLEDGES U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. Councilmember Beebe gave the invocation and Mayor Brauninger led the pledges. PROCLAMATION – Small Business Saturday was present to the Economic Development team. 1. ELECTION MATTERS a. Administer the Oath of Office to the newly elected City Councilmembers At-Large by Walker County Judge Danny Pierce. [Brenda Poe, City Secretary] County Judge Danny Pierce swore in new Councilmember Bert Lyle, Pat Graham and Vicki McKenzie. b. Consider electing a Mayor Pro Tem. [Andy Brauninger, Mayor] Mayor nominated Councilmember Rodriquez to reappointment of Mayor Pro Tem. The motion was adopted, 9-0. 2. CONSENT AGENDA Public comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meetings held on October 20, 2020, and November 12, 2020. [Brenda Poe, City Secretary] b. Consider authorizing the City Manager to approve a contract renewal with Companion Life for stop loss insurance coverage. [Julie O’Connell, Human Resources Director] c. SECOND READING - Consider authorizing the City Manager to award the construction for FY 2019-2020 Miscellaneous Waterline Replacement Projects (Nos. 20-10-01, 20-10-02 and 20- 10-03), second reading. [Y. S. “Ram” Ramachandra, City Engineer] d. Consider authorizing the City Manager to enter into an agreement with Waterstone Opportunity Fund, LLC for the construction of American Legion Drive extension. [Y. S. “Ram” Ramachandra, City Engineer] e. Consider adoption of Ordinance 2021-03 to amend the budget for FY 20-21 and/or CIP Project budgets. [Steve Ritter, Finance Director] f. Consider authorizing the City Manager to execute Change Order No. 2 for 2016 Bond Proposition 3 – AJ Brown Wastewater Treatment Plant Rehabilitation Project – Project No. 17-01-02.1. [Y. S. “Ram” Ramachandra, City Engineer] Councilmember Beebe made a motion to approve the consent agenda of the correction to the draft minutes; the motion was seconded by Councilmember Lyle. The motion was adopted, 9-0. 3. STATUTORY AGENDA a. SECOND READING - Consider an ordinance amending the code of ordinances of the City of Huntsville, Chapter 90, “Traffic and Vehicles” by revising and updating Article VII, Regulation of Golf Carts regulating the use of golf carts on public streets or highways within the City Limits, second reading. [Joe Rodriquez, Mayor Pro Tem] Mayor Pro Tem Rodriquez made a motion to approve adopt an Ordinance 2021-01 amending the code of ordinances of the City of Huntsville, Chapter 90, “Traffic and Vehicles” by revising and updating Article VII, Regulation of Golf Carts regulating the use of golf carts on public streets or highways within the City Limits; the motion was seconded by Mayor Brauninger. Ron Wood spoke about the classification of golf carts as electric vehicles. The motion failed, 2-7, with the Mayor and Mayor Pro Tem Rodriquez voting in favor. b. FIRST READING - Consider authorizing the City Manager to establish an economic support program in connection with the COVID-19 public health emergency, first reading. [Tammy Gann, Director of Economic Development / Special Projects and Kristie Hadnot, Grants Manager] Mayor Pro Tem Rodriquez made a motion to temporarily suspend the rules of procedure waiving the two-reading requirement and to authorize the City Manager to spend $375,000 to establish an economic support program in connection with the COVID-19 public health emergency; the motion was seconded by Councilmember Howard Mullins. The motion was adopted, 8-0. c. FIRST READING - Consider authorizing the City Manager to award the construction for IH-45 Segment 2A Utility Relocation Project – Project No. 18-03-01, first reading. [Y. S. “Ram” Ramachandra, City Engineer] First Reading, no action taken. d. FIRST READING - Consider authorizing the City Manager to enter into an agreement with RPS Infrastructure, Inc. for professional engineering services for IH-45 Segment 2B Utility Relocation Design Project #21-10-03, first reading. [Y. S. “Ram” Ramachandra, City Engineer] First Reading, no action taken. 4. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY a. Consider approving nominees for City boards, committees, and commissions. [Andy Brauninger, Mayor] The Mayor moved his nominations. The motion was adopted, 9-0. 5. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. None submitted. 6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA None. 7. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff, for which no action will be discussed or taken.) Mayor Brauninger reminded citizens of the final public meeting for Huntsville 2040 comprehensive plan at 6 pm Monday, Dec. 8th, at the Katy and E Don Walker Education Center on 19th Street. The town hall meeting is a chance for you to share your feedback and help shape the future of #HomeSweetHuntsville. Councilmember Beebe announced the next quarterly Cleaner, Greener Huntsville event will be held December 7-12. The free dumpsters effort is provided by the Solid Waste Division. This quarter, the dumpsters will be located at Kate Barr Ross Park, Josey Park, Eastham Thomason Park and Spring Lake Water Plant. For more information, call 936-294-5712. Councilmember Humphrey asked citizens to finish out the week strong by participating in Restaurant Week Huntsville. The event, being held through November 22, gives residents a chance to explore the tastier side of #HomeSweetHuntsville by visiting local diverse culinary restaurants, food trucks, wineries, bakeries and more. Find out more at HuntsvilleTexas.com. 8. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with legal counsel on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with chapter 551 relating to and for the purpose of attorney-client communications concerning the City of Huntsville New Police Headquarters and Fire Station #2/Fire Administration Building Project. b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with counsel on legal matters regarding a Mobile Food Vendor Court on property located at 275 FM 247. c. City Council will meet in Executive Session pursuant to Texas Government Code, Chapter 551, Section 551.087 - deliberation regarding economic development negotiation, in reference to Project Lego. The Council convened into Executive Session at 7:10 p.m. 9. RECONVENE The Council reconvened at 8:56 p.m. 10. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY a. Consider authorizing the City Manager to enter into a Development Agreement with Otillio Perez d/b/a Rodeo Restaurant for the construction of improvements on Jenkins Road. [Aron Kulhavy, City Manager] Mayor Pro Tem Rodriquez made a motion to authorize the City Manager to enter into a Development Agreement with Otillio Perez d/b/a Rodeo Restaurant for the construction of improvements on Jenkins Road; the motion was seconded by Councilmember Irving. The motion was adopted, 7-2, with Councilmembers Humphrey and Beebe voting against. b. Consider authorizing the City Manager to execute Change Order Number 10 for 2016 Bond Proposition 1 – Fire Station #2 Building Construction Project – Project 18-04-01.1. [Y. S. “Ram” Ramachandra, City Engineer] Mayor Pro Tem Rodriquez made a motion to authorize the City Manager to execute Change Order Number 10 in the amount of $77,027.80 with Flintco, LLC, Houston, TX for 2016 Bond Proposition 1 – Police Department and Fire Station #2 Building Construction Project – Project 18-04-01.1 & 18-04-01.2; the motion was seconded by Councilmember Irving. The motion was adopted, 9-0. ADJOURNMENT Mayor Brauninger adjourned the meeting without objection at 8:58 p.m. Brenda Poe, City Secretary ATTEST: CITY OF HUNTSVILLE ________________________________ ________________________________ Brenda Poe, City Secretary Andy Brauninger, Mayor Agenda Item #1b Item/Subject: SECOND READING - Consider authorizing the City Manager to award the construction for IH-45 Segment 2A Utility Relocation Project – Project No. 18-03-01, second reading. Initiating Department/Presenter: Engineering Presenter: Y. S. “Ram” Ramachandra, City Engineer Recommended Motion: Move to authorize the City Manager to enter into a construction contract with 5-T Utilities, Inc. in the amount of $5,615,884.06 for the construction of IH-45 Segment 2A Utility Relocation Project – Project No. 18-03-01. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: Texas Department of Transportation (TxDOT) has completed the design to widen IH-45 for the segment between SH-19 at the south end to approximately near Eastham Drive at the north end (known as IH-45 Segment 2A). Before IH-45 Segment 2A widening construction can begin, TxDOT is ensuring that all existing utilities that are in conflict with IH 45 Segment 2A widening work are relocated. Current TxDOT timeline for letting IH-45 Segment 2A Widening project for construction is July/August 2021. The City has several waterline and sanitary sewer line segments within the TxDOT Right-of-Way in the IH-45 Segment 2A Widening project limit that are needed to be relocated to remove potential conflict with highway construction and to provide necessary clearances to the new roadway surfaces. See the attached location map that shows the segments of waterline and sanitary sewer line to be relocated. Upon TxDOT’s initiation with the City during June / July 2018 to begin water and sewer utility relocation design, the City retained RPS Infrastructure, Inc. (RPS), Houston, TX for providing professional engineering services consisting of detail engineering design, bidding, construction administration, daily construction inspection and TxDOT Coordination for the utility relocation project. After extensive coordination with TxDOT over the last two years, utility relocation design was completed and was advertised on October 23, 2020 soliciting bids for project construction. The City’s utility relocation design also consists of up-sizing waterlines and sanitary sewer lines in several locations. The upsizing is necessary to accommodate anticipated future growth. Notice to Bidders was posted on the Huntsville Item and the City of Huntsville websites. Also, the notice was posted on the Electronic State Business Daily (ESBD) and Public Purchase websites. Hard copies of the bid documents were available for review at the Service Center. A non-mandatory pre-bid meeting was held on November 4, 2020, to allow all responders access to the City staff for questions, comments, and clarifications on the scope of work. The bids were opened on November 10, 2020. Two (2) bidders submitted bids for this project. The certified bid tabulation is attached. 5-T Utilities, Inc., Huntsville, TX is the low bidder with a bid amount of $5,615,884.06. 12/1/2020 Agenda Item: 1b CITY COUNCIL AGENDA Agenda Item #1b 5-T Utilities has successfully completed several City of Huntsville water and sewer infrastructure projects over the last 20 years. The construction contract period will be one hundred and eighty (180) calendar days from the date of the Notice to Proceed (NTP). The NTP is scheduled to be issued effective sometime in early January 2021. The utility relocation project construction is anticipated to be complete by end of July 2021. The cost of utility relocation design and construction for all relocations with similar sizes and types etc. as existing ones is 100% reimbursable by TxDOT (termed “In-Kind Replacement”). Upsizing of water and sewer at City’s choice to accommodate future growth will be considered as “Elective Betterment” by TxDOT, and the increased cost for such upsizing shall be met by the City. Based on the finalized design and the TxDOT utility agreement (currently in process for full execution), In-Kind Replacement is at 88% of the total design and construction cost (will be reimbursed by TxDOT) and Elective Betterment is at approximately 12% of the total estimated cost (to be borne by the City). Professional engineering services cost (services provided by RPS) is $616,676.70. Of this amount, TxDOT will reimburse approximately $543,000 (88% In-Kind Replacement Cost) and the City’s cost will be approximately $74,000 (12% Elective Betterment). Construction cost will be $5,615,884.06 (when the contract is awarded to 5-T Utilities). TxDOT will reimbursement approximately $4.942,000 (88% In-Kind Replacement cost) and the City’s construction cost will be $674,000 (12% Elective Betterment). The City has already set aside a total amount of $1,100,000 in the last two fiscal year budgets (FY 2018- 2019 and FY 2019-2020) to meet the City’s design and construction share due to up-sizing of lines (i.e., to meet the costs of Elective Betterment). Previous Council Actions: a) The City Council approved the Engineering agreement with RPS Infrastructure, Inc. at the August 2, 2018 meeting. b) Amendment A to the original RPS agreement was approved at the February 19, 2019 meeting. c) Amendment B to the original RPS agreement was approved at the September 1, 2020 meeting. d) The City Council authorized the City Manager to enter into a Utility Agreement with TxDOT for cost reimbursement at October 6, 2020 meeting. Financial Implications: ☒Item is budgeted: Acct. 701-7255 - Available balance is $527,000 for City “betterment” (Approx. $2,750,000 will come from TXDOT for “In-kind Replacement) Acct. 702-7185-62300 - Available balance is $527,000 for City “betterment” (Approx. $2,750,000 will come from TXDOT for “In-kind Replacement) Approvals: ☐City Attorney ☐Director of Finance ☒City Manager Associated Information: • Project Location Map • Letter of recommendation for award • Bid Tabulation !.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.Existing 15'' Sewer Existing 15'' Sewer 1785179017951800 Existing 12''W ater M ainExisting 12''W ater M ainExisting 1 1/2''W ater M ainExisting 12''W ater M ainExis tin g 1 2''Wa t e r Mai n Existing 12''Water MainHUNTSVILLEMEMORIALHOSPITAL ROBINSON CREEK PKWY M O N TG O M E R Y R DMONTGOMERY RDVETERANS MEMORIAL PKWYHILCRESTFORD ELKS RD LA K E R D LA K E R D COLLARD RDPOWELL RDMOLLY DR 1,000 0 1,000500 Feet Legend !.Sewer Manhole Utility Conflict Proposed Culverts Existing Sewer Existing Water Main §¨¦45 Document Path: J:\007706\07.00 CADD\GIS\Overall 2 No Algnmnt.mxdSTA 1674+52Lateral 12'' WaterlineOffset STA 1676+78Lateral 12'' WaterlineOffset STA 1692+66Lateral 8'' WaterlineOffsetSTA 1692+66Lateral 1 1/2'' WaterlineOffset STA 1697+65Lateral 8'' WaterlineOffsetSTA 1703+68Lateral 8'' WaterlineOffset STA 1706+73Lateral 12" WaterlineOffset STA 1693+8715'' SanitaryCrossing STA 1695+93Lateral 12'' WaterlineOffset STA 1690+72Lateral 12'' WaterlineOffset STA 1734+28Lateral 15''SanitarySewer Offset STA 1723+97Lateral 12'' WaterlineCrossing STA 1733+19Lateral 15'' SanitarySewer Offset STA 1718+18Lateral 15'' SanitarySewer Offset STA 1718+18Lateral 12'' WaterlineOffset STA 1720+71Lateral 15'' SanitarySewer Offset STA 1727+23Lateral 12'' WaterlineOffset STA 1720+71Lateral 8'' WaterlineOffset STA 1746+20Lateral 8'' WaterlineOffset STA 1761+97Lateral 12'' WaterlineOffset STA 1745+216'' WaterlineOffset Existing 6''Water Main§¨¦45³STA 1716+36Lateral 12'' WaterlineCrossing STA 1734+28Lateral 6'' WaterlineOffset RPS PROJ. NO.: 007706 DATE: August 2020 EXHIBIT2SCALE: Overall Utility Relocation Layout IH-45 Segment 2AUtility Relocations 1 " = 1,000 ' !.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.Existing 12'' Water MainExisting 12''Water MainExisting 6'' Water Main Existing 6''Water Main Existing 6'' SewerEx is t ing 8 ''Water Mai n E x is tin g 6 '' W a te r M a in17401745175017551760Existing 12''Water Main Existing 6''Water MainVETERANS MEMORIAL PKWY PARKWOOD STEASTHAM DRE LMWOO D ST CROSSTIMBERS DRSTATE HIGHWAY 30VETERANS MEMORIAL PKWY FINANCIAL PLAZA COLETHEREDGE BLVDNORMAL PARK DR CEDAR DR11TH STWALMART KROGER HOME DEPOT CRIMINAL JUSTICE DEPT TARGET19TH STNORMAL PARK DR SMITHER DRHOBBYLOBBY STATE HIGHWAY 301,160 0 1,160580 Feet ³Legend !.Sewer Manhole Utility Conflict Proposed Culverts Existing Sewer Existing Water Main Document Path: J:\007706\07.00 CADD\GIS\Overall 1 No Algnmnt.mxdSTA 1880+21Lateral 8'' WaterlineOffset STA 1881+21Lateral 8'' WaterlineOffset STA 1821+376'' Sanitary SewerCrossing STA 1857+54Lateral 12'' WaterlineOffset STA 1857+54Lateral 6'' WaterlineOffset STA 1835+51Lateral 6'' WaterlineOffset STA 1821+37Lateral 12'' WaterlineCrossing STA 1837+216'' Water Crossing STA 1794+73Lateral 6'' WaterlineOffset STA 1800+75Lateral 2'' WaterlineOffset STA 1800+76Lateral 12'' WaterlineOffset STA 1792+498'' Sanitary SewerCrossing STA 1793+45Lateral 12'' WaterlineOffset STA 1776+76Lateral12'' WaterlineOffset STA 1780+14Lateral12'' WaterlineOffset §¨¦45§¨¦45 RPS PROJ. NO.: 007706 DATE: August 2020 EXHIBIT1SCALE: Overall Utility Relocation Layout IH-45 Segment 2AUtility Relocations 1 " = 1,160 ' . rpsgroup.com 575 N. Dairy Ashford Suite 700 Houston, Texas 77079 T +1 281 589 7257 Page 1 November 11, 2020 Mr. Y.S. Ramachandra, P.E., C.F.M City Engineer City of Huntsville 448 SH 75 N Huntsville, TX 77320 Re: Bid Tabulation and Recommendation of Award for IH-45 Segment 2A Utility Relocations City of Huntsville Project No. 18-03-01 RPS Project No. 007706 Dear Mr. Ramachandra: On behalf of the City of Huntsville, we received two (2) bids on November 11, 2020 for the construction of the above-referenced project. A Bid Tabulation was prepared and is attached for your reference. As indicated in the attached bid tabulation, 5-T Utilities, Inc. was the lowest bidder with a base bid price of $5,615,884.06. The engineer’s estimate of $5,935,784.00 was 6% higher than the lowest bid price. The bid distribution is considered appropriate with the second bidder being $5,902,480.00 or 5% higher than the low bid. We have ranked the Contractor's bid prices from lowest bid to highest bid in Table 1 below: Table 1 – Base Bid Rankings No. 1 $ 5,615,884.06 5-T Utilities, Inc. No. 2 $ 5,902,480.00 TLC Construction After careful review of the bid prices and summation of total cost for each bid, there were no mathematical errors. Bid documents submitted by 5-T Utilities, Inc. are in order. RPS contacted the enclosed references and received positive feedback related to schedule and quality of work. RPS has also worked with 5-T Utilities, Inc. on a recent project for Huntsville in 2018 that was under budget with a minimal amount of change orders. 5-T Utilities, Inc. has successfully completed various utility projects of similar size for many municipal clients in the region. Based on our evaluation, the lowest bidder appears to be responsible and responsive. We recommend that the contract be awarded to the low bidder, 5-T Utilities, Inc. Our ref: 007706 . rpsgroup.com Page 2 We appreciate the opportunity to work on this project and look forward to continuing work with you during the construction phase. If you have any questions or require additional information, please call me at 281-589- 7257. Sincerely, Mike McClung, P.E., C.F.M. Houston Water – Team Leader MRM:ng Enclosure Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total 1 Mobilization (limit to 5% of total)5 PCT 286,112.00$ 286,112.00$ 267,423.05$ 267,423.05$ 295,000.00$ 295,000.00$ 2 Hydroseeding and Fibermulch 53,785 SY 1.00$ 53,785.00$ 1.00$ 53,785.00$ 1.00$ 53,785.00$ 3 Diversion Pumping 6 MO 2,500.00$ 15,000.00$ 7,000.00$ 42,000.00$ 18,684.00$ 112,104.00$ 4 Traffic Control 6 MO 3,000.00$ 18,000.00$ 12,000.00$ 72,000.00$ 18,028.00$ 108,168.00$ 5 Trench Safety Systems (All Depths)11,096 LF 2.00$ 22,192.00$ 5.00$ 55,480.00$ 1.00$ 11,096.00$ 6 Trench Safety Systems for Auger Pits 26 EA 200.00$ 5,200.00$ 19,230.77$ 500,000.02$ 9,375.00$ 243,750.00$ Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 1 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 7 Ground Water Control 4,710 LF 35.00$ 164,850.00$ 33.00$ 155,430.00$ 38.00$ 178,980.00$ 8 Reinforced Filter Fabric Barrier 3,728 LF 2.00$ 7,456.00$ 4.75$ 17,708.00$ 2.00$ 7,456.00$ 9 Inlet Protection Barrier 9 EA 100.00$ 900.00$ 250.00$ 2,250.00$ 75.00$ 675.00$ 10 Rock Filter Dam 21 EA 1,800.00$ 37,800.00$ 1,500.00$ 31,500.00$ 1,875.00$ 39,375.00$ 11 Stabilized Construction Access 29 EA 2,000.00$ 58,000.00$ 1,500.00$ 43,500.00$ 3,125.00$ 90,625.00$ 12 Cut, Plug, and Abandon Water Line 40 EA 1,000.00$ 40,000.00$ 1,000.00$ 40,000.00$ 745.00$ 29,800.00$ CSJ: 0675-07-097 2 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 13 Grout for Water Lines 35 CY 125.00$ 4,375.00$ 1,200.00$ 42,000.00$ 313.00$ 10,955.00$ 14 Remove Existing Water Line 4,359 LF 10.00$ 43,590.00$ 30.00$ 130,770.00$ 23.00$ 100,257.00$ 15 1" Water Line, PVC, Open-Cut 9 LF 20.00$ 180.00$ 10.00$ 90.00$ 36.00$ 324.00$ 16 2" Water Line, PVC, Open-Cut 14 LF 35.00$ 490.00$ 10.00$ 140.00$ 53.00$ 742.00$ 17 6" Water Line, PVC, Open-Cut 292 LF 50.00$ 14,600.00$ 48.43$ 14,141.56$ 57.00$ 16,644.00$ 18 8" Water Line, PVC, Open-Cut 777 LF 60.00$ 46,620.00$ 51.09$ 39,696.93$ 61.00$ 47,397.00$ 3 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 19 12" Water Line, PVC, Open-Cut 2,023 LF 80.00$ 161,840.00$ 61.10$ 123,605.30$ 81.00$ 163,863.00$ 20 18" Water Line, PVC, Open-Cut 27 LF 100.00$ 2,700.00$ 142.54$ 3,848.58$ 184.00$ 4,968.00$ 21 16" Steel Encasement, by Open-Cut 614 LF 200.00$ 122,800.00$ 85.00$ 52,190.00$ 219.00$ 134,466.00$ 22 24" Steel Encasement, by Open-Cut 1,262 LF 350.00$ 441,700.00$ 110.00$ 138,820.00$ 246.00$ 310,452.00$ 23 6" Bore & Steel Encasement 39 LF 200.00$ 7,800.00$ 160.15$ 6,245.85$ 102.00$ 3,978.00$ 24 16" Bore & Steel Encasement 317 LF 250.00$ 79,250.00$ 195.59$ 62,002.03$ 300.00$ 95,100.00$ 4 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 25 24" Bore & Steel Encasement 1,870 LF 400.00$ 748,000.00$ 376.80$ 704,616.00$ 365.00$ 682,550.00$ 26 30" Bore & Steel Encasement 1,292 LF 600.00$ 775,200.00$ 438.52$ 566,567.84$ 555.00$ 717,060.00$ 27 2" Water Line, PVC C900, Restrained-Joint, Installed in 6" Steel Casing 39 LF 100.00$ 3,900.00$ 20.82$ 811.98$ 9.00$ 351.00$ 28 6" Water Line, PVC C900, Restrained-Joint, Installed in 16" Steel Casing 148 LF 120.00$ 17,760.00$ 48.36$ 7,157.28$ 31.00$ 4,588.00$ 29 8" Water Line, PVC C900, Restrained-Joint, Installed in 16" Steel Casing 169 LF 140.00$ 23,660.00$ 62.80$ 10,613.20$ 36.00$ 6,084.00$ 30 12" Water Line, PVC C900, Restrained Joint, Installed in 24" Steel Casing 1,870 LF 160.00$ 299,200.00$ 77.33$ 144,607.10$ 53.00$ 99,110.00$ 5 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 31 18" Water Line, PVC C905, Installed in 30" Steel Casing 1,292 LF 185.00$ 239,020.00$ 126.45$ 163,373.40$ 149.00$ 192,508.00$ 32 2" Air Release Valve with Manhole 8 EA 5,000.00$ 40,000.00$ 5,865.44$ 46,923.52$ 5,875.00$ 47,000.00$ 33 1" Gate Valve with Box 1 EA 2,000.00$ 2,000.00$ 734.53$ 734.53$ 222.00$ 222.00$ 34 2" Gate Valve with Box 2 EA 2,500.00$ 5,000.00$ 1,135.00$ 2,270.00$ 532.00$ 1,064.00$ 35 6" Gate Valve with Box 8 EA 3,000.00$ 24,000.00$ 1,211.64$ 9,693.12$ 933.00$ 7,464.00$ 36 8" Gate Valve with Box 11 EA 3,500.00$ 38,500.00$ 1,512.27$ 16,634.97$ 1,327.00$ 14,597.00$ 6 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 37 12" Gate Valve with Box 30 EA 4,000.00$ 120,000.00$ 2,721.77$ 81,653.10$ 2,422.00$ 72,660.00$ 38 18" Gate Valve with Box 4 EA 8,000.00$ 32,000.00$ 13,570.97$ 54,283.88$ 17,056.00$ 68,224.00$ 39 6" x 12" TS&V 1 EA 6,000.00$ 6,000.00$ 2,872.57$ 2,872.57$ 5,811.00$ 5,811.00$ 40 12" x 12" TS&V 1 EA 8,000.00$ 8,000.00$ 5,411.66$ 5,411.66$ 10,497.00$ 10,497.00$ 41 12" x 18" TS&V 4 EA 12,000.00$ 48,000.00$ 6,440.45$ 25,761.80$ 14,195.00$ 56,780.00$ 42 12" Wet Connection 4 EA 10,000.00$ 40,000.00$ 4,892.17$ 19,568.68$ 1,136.00$ 4,544.00$ 7 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 43 1" x 45° Bend 1 EA 200.00$ 200.00$ 120.50$ 120.50$ 37.00$ 37.00$ 44 2" x 45° Bend 4 EA 300.00$ 1,200.00$ 350.00$ 1,400.00$ 46.00$ 184.00$ 45 6" x 45° Bend 12 EA 350.00$ 4,200.00$ 685.84$ 8,230.08$ 475.00$ 5,700.00$ 46 8" x 45° Bend 21 EA 400.00$ 8,400.00$ 745.48$ 15,655.08$ 609.00$ 12,789.00$ 47 12" x 45° Bend 59 EA 450.00$ 26,550.00$ 1,215.61$ 71,720.99$ 1,333.00$ 78,647.00$ 48 18" x 45° Bend 4 EA 500.00$ 2,000.00$ 2,707.21$ 10,828.84$ 3,452.00$ 13,808.00$ 8 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 49 12" x 90° Bend 1 EA 500.00$ 500.00$ 1,497.08$ 1,497.08$ 917.00$ 917.00$ 50 12" x 6" Reducer 1 EA 500.00$ 500.00$ 1,046.09$ 1,046.09$ 447.00$ 447.00$ 51 18" x 12" Reducer 1 EA 500.00$ 500.00$ 2,936.26$ 2,936.26$ 1,245.00$ 1,245.00$ 52 Reconnect Existing Water Servie Leads, All Sizes 9 EA 500.00$ 4,500.00$ 2,810.80$ 25,297.20$ 851.00$ 7,659.00$ 53 1" x 8" Tee 1 EA 150.00$ 150.00$ 1,810.80$ 1,810.80$ 265.00$ 265.00$ 54 6" x 12" Tee 2 EA 200.00$ 400.00$ 2,414.80$ 4,829.60$ 480.00$ 960.00$ 9 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 55 8" x 8" Tee 2 EA 300.00$ 600.00$ 1,210.70$ 2,421.40$ 623.00$ 1,246.00$ 56 12" x 12" Tee 1 EA 400.00$ 400.00$ 2,810.64$ 2,810.64$ 1,206.00$ 1,206.00$ 57 12" x 18" Tee 4 EA 500.00$ 2,000.00$ 3,806.61$ 15,226.44$ 2,717.00$ 10,868.00$ 58 Fire Hydrant Assembly 2 EA 5,000.00$ 10,000.00$ 6,678.53$ 13,357.06$ 5,444.00$ 10,888.00$ 59 Remove and Dispose of Existing Sanitary Sewer Manholes 10 EA 1,500.00$ 15,000.00$ 3,500.00$ 35,000.00$ 924.00$ 9,240.00$ 60 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)3,489 LF 20.00$ 69,780.00$ 34.00$ 118,626.00$ 30.00$ 104,670.00$ 10 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 61 Grout Fill & Cap Existing 8" Sanitary Sewer 4 CY 125.00$ 500.00$ 1,500.00$ 6,000.00$ 319.00$ 1,276.00$ 62 Grout Fill & Cap Existing 15" Sanitary Sewer 12 CY 125.00$ 1,500.00$ 1,500.00$ 18,000.00$ 325.00$ 3,900.00$ 63 Precast Concrete Sanitary Sewer Manhole, 4-foot Diameter (0'-20' Deep), Complete in Place 15 EA 4,000.00$ 60,000.00$ 10,472.60$ 157,089.00$ 9,113.00$ 136,695.00$ 64 Precast Concrete Sanitary Sewer Manhole w/ Drop, 4-foot Diameter (0'-20' Deep), Complete in Place 1 EA 6,000.00$ 6,000.00$ 15,725.05$ 15,725.05$ 11,099.00$ 11,099.00$ 65 Precast Concrete Sanitary Sewer Manhole, 4-foot Diameter with Drop (20'+ Deep), Complete in Place 1 EA 10,000.00$ 10,000.00$ 17,432.31$ 17,432.31$ 11,926.00$ 11,926.00$ 66 8" Sanitary Sewer, PVC, Open-Cut 348 LF 70.00$ 24,360.00$ 57.51$ 20,013.48$ 89.00$ 30,972.00$ 11 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 67 12" Sanitary Sewer, PVC, Open-Cut 316 LF 80.00$ 25,280.00$ 67.30$ 21,266.80$ 107.00$ 33,812.00$ 68 15" Sanitary Sewer, PVC, Open-Cut 1,231 LF 90.00$ 110,790.00$ 84.60$ 104,142.60$ 121.00$ 148,951.00$ 69 16" Sanitary Sewer, PVC C905 (DR 25), Open Cut 219 LF 100.00$ 21,900.00$ 89.11$ 19,515.09$ 158.00$ 34,602.00$ 70 16" Bore & Steel Encasement 763 LF 250.00$ 190,750.00$ 219.87$ 167,760.81$ 239.00$ 182,357.00$ 71 24" Bore & Steel Encasement 883 LF 450.00$ 397,350.00$ 386.89$ 341,623.87$ 406.00$ 358,498.00$ 72 36" Bore & Steel Encasement 505 LF 650.00$ 328,250.00$ 586.50$ 296,182.50$ 559.00$ 282,295.00$ 12 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 73 8" Sanitary Sewer, PVC C905 (DR-25), Installed in 16" Steel Casing 763 LF 140.00$ 106,820.00$ 26.24$ 20,021.12$ 24.00$ 18,312.00$ 74 16" Sanitary Sewer, PVC C905 (DR-25), Installed in 24" Steel Casing 883 LF 160.00$ 141,280.00$ 48.12$ 42,489.96$ 42.00$ 37,086.00$ 75 24" Sanitary Sewer, PVC C905 (DR-25), Installed in 36" Steel Casing 505 LF 180.00$ 90,900.00$ 91.72$ 46,318.60$ 89.00$ 44,945.00$ 76 Connect Existing Sanitary Sewer to Proposed Manhole 7 EA 800.00$ 5,600.00$ 2,556.55$ 17,895.85$ 296.00$ 2,072.00$ 77 Connect Proposed Sanitary Sewer to Existing Structure 3 EA 1,000.00$ 3,000.00$ 2,556.55$ 7,669.65$ 2,000.00$ 6,000.00$ 78 Reconnect Existing Sanitary Clean Out 1 EA 500.00$ 500.00$ 2,011.46$ 2,011.46$ 3,282.00$ 3,282.00$ 13 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 79 Reconnect Existing Sanitary Service Leads, All Sizes 8 EA 500.00$ 4,000.00$ 2,762.64$ 22,101.12$ 2,721.00$ 21,768.00$ 80 Remove and Dispose Existing Asphalt Pavement (including Base and Subgrade)173 SY 20.00$ 3,460.00$ 25.00$ 4,325.00$ 32.00$ 5,536.00$ 81 Remove and Dispose Existing Concrete Pavement 367 SY 10.00$ 3,670.00$ 45.00$ 16,515.00$ 26.00$ 9,542.00$ 82 Remove and Dispose Existing Concrete Curb 118 LF 3.00$ 354.00$ 50.00$ 5,900.00$ 20.00$ 2,360.00$ 83 Remove and Dispose Existing Concrete Sidewalk 15 SY 10.00$ 150.00$ 55.00$ 825.00$ 26.00$ 390.00$ 84 Asphalt Pavement (including base and subgrade)122 SY 50.00$ 6,100.00$ 90.00$ 10,980.00$ 119.00$ 14,518.00$ 14 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 85 Concrete Pavement (including base and subgrade)367 SY 50.00$ 18,350.00$ 100.00$ 36,700.00$ 136.00$ 49,912.00$ 86 6" Concrete Curb 118 LF 5.00$ 590.00$ 60.00$ 7,080.00$ 8.00$ 944.00$ 87 Concrete Sidewalk 15 SY 80.00$ 1,200.00$ 80.00$ 1,200.00$ 82.00$ 1,230.00$ 88 Remove Existing Water Line 418 LF 10.00$ 4,180.00$ 32.00$ 13,376.00$ 20.00$ 8,360.00$ 89 6" Water Line, PVC, Open-Cut 158 LF 50.00$ 7,900.00$ 48.43$ 7,651.94$ 81.00$ 12,798.00$ 90 8" Water Line, PVC, Open-Cut 190 LF 60.00$ 11,400.00$ 51.09$ 9,707.10$ 74.00$ 14,060.00$ CSJ: 0675-06-108 15 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 91 12" Water Line, PVC, Open-Cut 181 LF 80.00$ 14,480.00$ 61.10$ 11,059.10$ 94.00$ 17,014.00$ 92 16" Steel Encasement, by Open-Cut 157 LF 200.00$ 31,400.00$ 85.00$ 13,345.00$ 217.00$ 34,069.00$ 93 24" Steel Encasement, by Open-Cut 49 LF 350.00$ 17,150.00$ 110.00$ 5,390.00$ 327.00$ 16,023.00$ 94 6" Gate Valve with Box 2 EA 3,000.00$ 6,000.00$ 1,211.64$ 2,423.28$ 933.00$ 1,866.00$ 95 8" Gate Valve with Box 2 EA 3,500.00$ 7,000.00$ 1,512.27$ 3,024.54$ 1,327.00$ 2,654.00$ 96 12" Gate Valve with Box 2 EA 4,000.00$ 8,000.00$ 2,421.77$ 4,843.54$ 2,422.00$ 4,844.00$ 16 of 17 Bid Date: Tuesday, November 10, 2020 Time: 2:00 P.M. Central Standard Time Project Name: IH-45 Segment 2A Utility Relocations - COH Project# 18-03-01 Unit Price Total Unit Price Total Unit Price Total Bid Tabulation Item No. Description TLC Construction Contract Services, IncQuantityUnit of Measure Engineer's Estimate 5 T Utilities, Inc. 97 6" x 45° Bend, AB 4 EA 300.00$ 1,200.00$ 745.48$ 2,981.92$ 475.00$ 1,900.00$ 98 8" x 45° Bend, AB 4 EA 400.00$ 1,600.00$ 746.48$ 2,985.92$ 644.00$ 2,576.00$ 99 12" x 45° Bend, AB 4 EA 500.00$ 2,000.00$ 1,216.61$ 4,866.44$ 1,404.00$ 5,616.00$ 100 Remove Existing Concrete Swale 94 SY 10.00$ 940.00$ 55.00$ 5,170.00$ 19.00$ 1,786.00$ 101 Concrete Swale 94 SY 80.00$ 7,520.00$ 120.00$ 11,280.00$ 136.00$ 12,784.00$ Total Base Bid $5,935,784.00 6% $5,902,480.00$5,615,884.06 5%Percentage over Low Bidder 17 of 17 Agenda Item #1c Item/Subject: SECOND READING - Consider authorizing the City Manager to enter into an agreement with RPS Infrastructure, Inc. for professional engineering services for IH-45 Segment 2B Utility Relocation Design Project #21-10-03, second reading. Initiating Department/Presenter: Engineering Presenter: Y.S. “Ram” Ramachandra, City Engineer Recommended Motion: Move to authorize the City Manager to enter into an agreement with RPS Infrastructure, Inc. for professional engineering services for IH-45 Segment 2B Utility Relocation Design Project – Project No. 18-03-01. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: Texas Department of Transportation (TxDOT) is working on the design to widen IH-45 from approximately 0.9 miles north of State Hwy 30 (more or less near the Home Depot location) to approximately the City limit line south of FM 1696 (overall length is approx. 4.7 miles). This segment is termed IH-45 Segment 2B. TxDOT has scheduled letting IH-45 Segment 2B widening project construction for September 2023. TxDOT has asked all agencies that have existing utilities in their IH-45 Segment 2B corridor to design and relocate sections of utilities that conflict with widening project by their letting September 2023. The City has water and sewer lines along and across this IH-45 Segment 2B. The cost of water and sewer line relocation designs and construction for all relocations utilizing the same size pipes, valves, etc. as existing ones (termed “In-Kind Replacement”) is 100% reimbursable by TxDOT. Upsizing of pipes and other associated appurtenances that the City would opt for as part of relocation will be considered as “Elective Betterment” and the increased cost for such upsizing shall be met by the City. Based on the proposed preliminary design data provided by TxDOT for IH-45 widening, the City staff has estimated “In-Kind” utility replacement cost (which will be reimbursed by TxDOT) to be $6.3 million. “Elective Betterment” cost (the City’s cost) based on the up-sizing options that the City has chosen to meet the City’s future needs is currently estimated at $0.6 million. Considering above conceptual cost estimates, TxDOT and City cost participation ratios for design and construction are anticipated to be approximately: 90% TxDOT and 10% City. TxDOT has provided Utility Agreement forms to the City. Utility Agreement will be ready to execute when utility relocation design plans and detail cost estimates are available. Staff will present Utility Agreement to the Council upon the completion of the utility relocation design, which is anticipated to be in Spring 2022. Construction of utility relocation work will begin only upon execution of Utility Agreement with TxDOT. To proceed with the utility relocation design, the City has obtained scope and fee proposal from RPS Infrastructure, Inc. (RPS). RPS is best suited to provide professional engineering services for utility relocation design and construction support services RPS has worked on and completed similar utility relocation design for 12/1/2020 Agenda Item: 1c CITY COUNCIL AGENDA Agenda Item #1c IH-45 Segment 2A. Also, RPS has provided professional engineering services on various infrastructure improvement projects for the City during the last 10 year that includes FEMA Town Creek Drainage Improvement project. RPS fee proposal for professional engineering services for IH-45 Segment 2B Utility Relocation project (surveying, engineering design, TxDOT Coordination, construction administration, daily construction inspections, and overall project management) is $642,500. As stated above, TxDOT is expected to reimburse 90% of this professional engineering fees. Exact percentage of reimbursement will be known only at the completion of the design (Spring 2022). Previous Council Action: None Financial Implications: ☒Item is budgeted: In the amount of $686,000 Approvals: ☐City Attorney ☐Director of Finance ☒City Manager Associated Information: • RPS Proposal for Professional Engineering Services • Project Location Map • Preliminary Construction Cost Estimate 575 N. Dairy Ashford Suite 700 Houston, Texas 77079 T +1 281 589 7257 October 15, 2020 Mr. Y.S. Ramachandra, P.E., C.F.M. City Engineer City of Huntsville 448 SH 75 N Huntsville, Texas 77320 RE: Professional Engineering Services Proposal for IH-45 Segment 2B Utility Relocations Dear Mr. Ramachandra: Thank you for the opportunity to provide professional engineering services to the City of Huntsville (City). This proposal provides a detailed scope and fee of engineering services to evaluate and relocate water lines and sanitary sewer infrastructure identified that conflict with the future widening and reconstruction of IH-45 Segment 2-B as shown in the attached Exhibits. BACKGROUND The Texas Department of Transportation (TxDOT) will be widening and reconstructing IH-45 from just north of SH 30 to approximately the city limit line south of FM 1696 for a total length of reconstruction of 4.7 miles. The letting date for IH-45 Segment 2B Reconstruction is scheduled for September 2023. The City has retained RPS to help identify utility conflicts, design the relocations, and assist in managing construction. RPS utilized schematic level drawings provided by Jacobs Engineering, existing utility information provided by the City, and subsurface utility exploration (SUE) data provided by the IH-45 Design Team to help determine the existing utilities that require relocation as a result of the IH-45 Segment 2B Widening and Reconstruction Project. The total preliminary in-kind construction cost is approximately $6.3 million for the approximately forty-one (41) utility conflicts with a proposed betterment cost of $6.8 million. RPS will upsize the proposed utilities as requested by the City for future development flows. The proposed utility relocations are as follows: 1. STA 1893+00 - 12” Water Line (Longitudinal Relocation) 2. STA 1921+60 - 12” Water Line (Longitudinal Relocation) 3. STA 1924+80 - 12” Sanitary Crossing Relocation 4. STA 1924+90 - 14” Force Main Crossing Relocation 5. STA 1933+00 - 1938+00 - 12" Water Line (Longitudinal Relocation) 6. STA 1936+90 - 8” Water Line Connection to 12” Water Line 7. STA 1941+00 - 12" Water Line (Longitudinal Relocation) 8. STA 1943+00 - 6" Force Main Crossing Relocation 9. STA 1943+00 - 6" Water Line Crossing Relocation 10. STA 1943+00 - 12" Water Line Crossing Relocation 11. STA 1946+50 - 18” Wastewater Lateral Crossing Relocation 12. STA 1935+20 - 14" Force Main Lateral Crossing Relocation 13. STA 1950+00 - 12" Water Line Crossing Relocation 14. STA 1972+80 - 1987+50 - 6" Force Main Lateral Crossing Relocation Our ref: Mr. Y.S. Ramanchandra, P.E., C.F.M. City of Huntsville IH-45 Segment 2B Utility Relocations October 15, 2020 . rpsgroup.com Page 2 15. STA 1970+40 - 1981+50 - 12" Water Line Lateral Crossing Relocation 16. STA 1977+00 – 1982+00 – 6” Wastewater Line Lateral Crossing Relocation 17. OMITTED 18. STA 1971+00 – 12” Water Line Lateral Crossing Relocation 19. STA 1971+00 – 8” Wastewater Lateral Crossing Relocation 20. STA 1978+00 – 8” Wastewater Lateral Crossing Relocation 21. STA 1978+00 – 8” Wastewater Crossing Relocation (SH 75) 22. STA 1978+00 – 12” Water Line Lateral Relocation 23. STA 1996+80 - 6" Force Main Lateral Relocation 24. STA 1997+00 - 12" Water Line Lateral Relocation 25. STA 2014+80 – 6” Force Main Crossing Relocation 26. STA 2012+50 – 6” Force Main Lateral Crossing Relocation 27. STA 2012+50 – 12” Water Line Lateral Crossing Relocation 28. STA 2015+50 – 6” Force Main Lateral Crossing Relocation 29. STA 2017+50 – 12” Water Line Crossing Relocation 30. STA 2028+50 – 4” Force Main Crossing Relocation 31. STA 2036+00 – 4” Force Main Lateral Crossing Relocation 32. STA 2039+40 – 4” Force Main Lateral Crossing Relocation 33. STA 2043+00 – 2078+00 – 4” Force Main Lateral Relocation 34. STA 2053+50 – 2080+00 – 6” Water Line Lateral Crossing Relocation 35. STA 2049+50 – 6” Water Line Lateral Crossing Relocation 36. STA 2087+50 – 4” Force Main Lateral Crossing Relocation 37. STA 2091+00 – 6” Water Line Lateral Crossing Relocation 38. STA 2102+00 – 6” Water Line Crossing Relocation 39. STA 2115+60 – 6” Water Line Lateral Crossing Relocation 40. STA 2115+60 – 4” Force Main Lateral Crossing Relocation 41. STA 2135+20 – 6” Water Line Lateral Crossing Relocation 42. STA 2135+20 – 4” Force Main Lateral Crossing Relocation ASSUMPTIONS The project scope is based on the assumptions identified below. 1. If is it determined during the preliminary phase that there are any additional utility relocations not listed above, RPS will submit a separate proposal for additional services for the design of the proposed work. 2. The geotechnical report and topographic survey from the IH-45 Segment 2B project will be utilized for the design of the utility relocations. 3. If additional survey, utility easement, or geotech are required, the City will provide or assist in coordinating with IH-45 Design Team. 4. RPS will review the 2016 Water and Wastewater Condition and Capacity Assessment Study by Freese & Nichols to review proposed improvements within the project area. 5. The City will provide studies, plans, and details of all water line and sanitary sewer infrastructures that may be helpful in design of this project. 6. The City will provide the materials testing during construction. 7. During the Bid Phase, the City will manage the distribution of bid documents and maintain a bidders list. The City will advertise the project in a local newspaper and on their website. Our ref: Mr. Y.S. Ramanchandra, P.E., C.F.M. City of Huntsville IH-45 Segment 2B Utility Relocations October 15, 2020 . rpsgroup.com Page 3 SCOPE OF BASIC SERVICES RPS is prepared to provide the following basic services to the City of Huntsville: Task 1 - Project Management and Coordination 1. Attend coordination meetings with the City and design team members. It is anticipated that there will be no more than five (5) coordination meetings throughout the project design. All other coordination will occur via email or phone conferences. 2. Attend up to two (2) City Council meetings as requested by City Staff. 3. Project Management will include documentation/records along with task management and workload scheduling. RPS will also complete progress reports, prepare project scheduling, coordinate internal meetings, and prepare meeting summaries. Task 2 - Preliminary Design 1. Conduct one (1) field visit to take site photos and gather information pertaining to existing conditions. 2. RPS will assist the City in review the documentation provided by the IH-45 Design Team to document and confirm all utility relocations within the proposed project limits. 3. Utilize existing utility drawings, schematics, studies and as-builts provided by the IH-45 Design Team to prepare preliminary drawings for the utility relocations. RPS will provide the final design criteria utilized for the design of the proposed improvements that satisfies all stake holders. 4. RPS will prepare a preliminary construction cost estimate. 5. RPS will submit the preliminary drawings to the IH-45 Design Team for review. The drawings will be considered 30% complete. 6. Meet with City of Huntsville at the end of the preliminary phase to discuss preliminary design drawings and review comments. 7. RPS will address comments from the City and IH-45 Design Team at the following 60% milestone submittal. Task 3 - Final Design 1. Prepare full sized (22”x34") drawings at a scale of 1” = 20’ and submit to the City for review and comment. Submittal milestones will include 60%, 95%, and 100%. 2. Table of contents of the project manual will be submitted at the 60% milestone. 3. Prepare updates to the construction cost estimate at the 60%, 95%, and 100% milestones. 4. RPS will prepare and submit TxDOT utility permits through the TxDOT Utility Installation Review (UIR) system at each location. 5. List of design sheets will include: a. Cover, Index and General Notes Sheet (3) b. Survey Control and Project Layout (5) c. Plan and Profile Sheets (40) d. Traffic Control Sheets (3) e. Typical SWPPP and details (7) 1) Specific details for vulnerable locations may be required to avoid possible TCEQ notices. f. Standard Detail sheets (3) 6. Draft project manual with standards, specifications, bid tabs, permit requirements for bidding and utilizing the city modified EJCDC Contract Documents will be submitted at the 95% milestone. 7. We will submit final CAD files to the City in AutoCAD Civil3D version 2017. Our ref: Mr. Y.S. Ramanchandra, P.E., C.F.M. City of Huntsville IH-45 Segment 2B Utility Relocations October 15, 2020 . rpsgroup.com Page 4 Task 4 - Right-of-Way Analysis 1. RPS will receive the CAD files of the right-of-way maps from Jacobs. RPS will review and clean up the files as needed. 2. RPS will identify all of the City’s easements identified and place into the following categories: a. An existing utility is located within an existing City easement and will move out due to a proposed utility relocation. The result will be a quitclaim with TxDOT. b. An existing utility is located within an existing City easement and does not require relocation. The result will be a Joint Use Easement with TxDOT. c. An existing utility is already located with TxDOT right-of-way therefore no change. 3. RPS will prepare an exhibit showing all City easements and scenarios for review and confirmation. 4. RPS will assist the City to complete Attachment H within the agreement with TxDOT. 5. RPS will coordinate with all stake holders. Task 5 - Bid Phase Services 1. Provide an electronic copy and four (4) hard copies of Bid Documents to the City Purchasing Manager. 2. Participate in the pre-bid conference for prospective bidders. 3. Receive, review and answer questions received from plan holders and issue addenda as required. 4. Attend bid opening. 5. Check bids for errors, responsiveness and tabulate results. 6. Review the qualifications of the apparent low bidder. 7. Issue a recommendation for Award. 8. The City will compile contract documents, obtain necessary signatures and send executed contract to the Contractor. Task 6 - Construction Phase Services and Construction Management Construction is estimated to be approximately twelve (12) months for substantial completion. RPS will provide the following services during the construction of this project: 1. We will facilitate the pre-construction meeting, prepare agenda and meeting notes. 2. Review and take appropriate action on contractor submittals. 3. Respond to contractor’s requests for information (RFIs) by email. 4. Manage change order requests and make recommendations. 5. Review monthly Pay Estimates submitted by Contractor. 6. RPS will schedule and conduct construction progress meetings and provide meeting minutes for distribution. It is anticipated that progress meetings will occur every four (4) weeks to review work progress and schedule, outstanding issues, status of submittals, responses to shop drawings, and any changes to the work. 7. RPS will maintain records of all decisions, actions, and activities with regard to construction operations (change orders, RFIs, submittals, RFPs, and as-built coordination). 8. RPS will be responsible for communication between the City, TxDOT, roadway engineer, other stakeholders and the contractor regarding all construction operations. 9. Along with the City and Contractor, attend one (1) inspection at Substantial Completion; prepare punch list and one (1) final inspection. Contractor is responsible for submitting to City of Huntsville, Notification of Substantial Completion and Final Acceptance, and TCEQ NOI/NOT forms. Our ref: Mr. Y.S. Ramanchandra, P.E., C.F.M. City of Huntsville IH-45 Segment 2B Utility Relocations October 15, 2020 . rpsgroup.com Page 5 Task 7 - Inspection Services 1. RPS will act as the Client’s on-site representative administering the contract for construction and providing overall project oversight while maintaining record of decisions and changes made in the field. 2. RPS will verify and ensure that the Contractor maintains accurate as-built records. 3. RPS will prepare and maintain weekly progress reports to the Client, photographs, records, and track quantities. 4. RPS will notify the Client if Contractor’s work is not in compliance with the Contract Documents. 5. Attend the substantial and final completion walk through with the Contractor. SCHEDULE We propose to perform the basic engineering services for the IH-45 Segment 2B Utility Relocations project as described herein for the following durations: Basic Services Preliminary Design Phase 20 Weeks City Review and Comments 4 Weeks Final Design 60% Submittal 20 Weeks City Review and Comments 4 Weeks Final Design 95% Submittal 12 Weeks City Review and Comments 4 Weeks Final Design 100% Submittal 8 Weeks Total Duration 72 Weeks FEE SUMMARY We propose to perform the basic engineering services for the IH-45 Segment 2B Utility Relocations project as described herein on a lump sum basis as outlined below: Basic Services Task 1 - Project Management and Coordination $ 82,500.00 Task 2 – Preliminary Design $ 87,500.00 Task 3 – Final Design $ 186,000.00 Task 4 – Right-of-Way Analysis $ 34,800.00 Task 5 – Bid Phase $ 14,500.00 Task 6 – Construction Phase Services $ 96,000.00 Task 7 – Inspection Services $ 121,200.00 Reimbursable Expenses $ 20,000.00 Basic Services Subtotal $ 642,500.00 Total Contract Amount $ 642,500.00 Our ref: Mr. Y.S. Ramanchandra, P.E., C.F.M. City of Huntsville IH-45 Segment 2B Utility Relocations October 15, 2020 . rpsgroup.com Page 6 TERMS AND CONDITIONS RPS proposes to perform this scope of work on a lump sum basis. We are prepared to proceed within 24- hours of receipt of your written authorization to proceed. CLOSING Thank you for considering RPS for these important utility relocations for the City of Huntsville, Texas. Please do not hesitate to contact me to discuss any items. Sincerely, Mike McClung, P.E., CFM Houston Water Team Leader MRM:ng Attachments !.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.1,25001,250625FeetConflict #12STA 1935+2014" Force Main LateralCrossing Relocation Conflict #7STA 1941+0012" Water Line(LongitudinalRelocation)Conflict #6STA 1936+908” Water Line Connectionto 12” Water LineConflict #21STA 1978+008” Wastewater CrossingRelocation (SH 75)Conflict #18STA 1971+0012” Water Line LateralCrossing RelocationConflict #19 STA 1971+008” Wastewater LateralCrossing RelocationConflict #22STA 1978+0012” Water LineLateral RelocationConflict #20STA 1978+008” Wastewater LateralCrossing RelocationConflict #23STA 1996+806" Force MainLateral RelocationConflict #24STA 1997+0012" Water LineLateral RelocationRPS PROJ. NO.:DATE: OCTOBER 2020EXHIBIT1SCALE:Overall Utility Relocation LayoutIH-45 Segment 2BUtility Relocations1 " = 1,250 'Conflict #1STA 1893+0012" Water Line(Longitudinal Relocation)Conflict #2STA 1921+6012" Water Line(Longitidinal Relocation)Conflict #4STA 1924+9014" Force Main CrossingRelocationConflict #3STA 1924+8012” Sanitary CrossingRelocation Conflict #5STA 1933+00 - 1938+00 12” Water Line(Longitudinal Relocation)Conflict #9STA 1943+006" Water LineCrossing RelocationConflict #10STA 1943+0012" Water LineCrossing RelocationConflict #8STA 1943+006" Force Main CrossingRelocationConflict #11STA 1946+5018” Wastewater LateralCrossing Relocation Conflict #16STA 1977+00–1982+006” Wastewater Line Lateral CrossingRelocationConflict #15STA 1970+40 - 1981+5012" Water Line LateralCrossing RelocationConflict #13STA 1950+0012" Water LineCrossing Relocation³Conflict #14STA 1972+80 - 1987+506" Force Main LateralCrossing Relocation Conflict #17OMMITEDBEGIN PROJECTSTA: 1800+00Legend!.Sewer ManholeUtility LineProposed IH-45 Segment 2B !.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.!.1,60001,600800FeetConflict #25STA 2014+806” Force MainCrossing RelocationConflict #26STA 2012+506” Force Main LateralCrossing RelocationConflict #27STA 2012+5012” Water Line LateralCrossing RelocationConflict #29STA 2017+5012” Water LineCrossing RelocationConflict #28STA 2015+506” Force Main LateralCrossing RelocationConflict #30STA 2028+504” Force MainCrossing RelocationConflict #31STA 2036+004” Force Main LateralCrossing RelocationConflict #32STA 2039+404” Force Main LateralCrossing RelocationConflict #35STA 2049+506” Water Line LateralCrossing RelocationConflict #34STA 2053+50 – 2080+006” Water Line LateralCrossing RelocationConflict #33STA 2043+00 – 2078+004” Force Main LateralCrossing RelocationConflict #36STA 2087+504” Force Main LateralCrossing RelocationConflict #37STA 2091+006” Water Line LateralCrossing RelocationConflict #38STA 2102+006” Water LineCrossing RelocationConflict #39STA 2115+606” Water Line LateralCrossing RelocationConflict #40STA 2115+604” Force Main Lateral CrossingConflict #42 STA 2135+204” Force Main LateralCrossing RelocationConflict #41STA 2135+206” Water Line LateralCrossing Relocation³END PROJECTSTA: 2140+00Legend!.Sewer ManholeUtility LineProposed IH-45 Segment 2B RPS PROJ. NO.:DATE: OCTOBER 2020SCALE:EXHIBIT2Overall Utility Relocation LayoutIH-45 Segment 2BUtility Relocations1 " = 1,600 ' I-45 Segment 2A Reconstruction Utility Relocation - Upsize Water and Sanitary BETTERMENT Preliminary Cost Estimate Engineers Estimate ITEM NO.BID ITEM DESCRIPTION UNIT QUAN.UNIT PRICE AMOUNT 0.00 General 1.01 Mobilization (limit to 5% of total)LS 1 275,000.00$ 1.02 SWPPP Requirements LS 1 $50,000.00 50,000.00$ 1.03 Site Restoration LS 1 $50,000.00 50,000.00$ 1.04 Hydroseeding and Fibermulch SY 5000 $2.00 10,000.00$ 1.05 Diversion Pumping LS 1 $10,000.00 10,000.00$ 1.06 Traffic Control LS 1 $50,000.00 50,000.00$ 2.01 Remove Existing Water Line LF 180 $10.00 1,800.00$ 2.02 24" Steel Encasement LF 60 $350.00 21,000.00$ 2.03 12" Water Line, PVC, Restrained Joint, Installed in Steel Casing LF 60 $160.00 9,600.00$ 2.04 12" Water Line, PVC, Open-Cut LF 120 $80.00 9,600.00$ 2.05 12" Gate Valve with Box EA 2 $4,000.00 8,000.00$ 2.06 12" x 45 deg. Bend EA 4 $500.00 2,000.00$ 2.07 Ground Water Control LF 160 $35.00 5,600.00$ 2.08 Trench Safety Systems (All Depths)LF 180 $2.00 360.00$ 5.01 Remove Existing Water Line LF 260 $10.00 2,600.00$ 5.02 12" Water Line, PVC, Open-Cut LF 260 $80.00 20,800.00$ 5.03 12" x 45 deg. Bend EA 4 $500.00 2,000.00$ 5.04 12" Gate Valve with Box EA 2 $4,000.00 8,000.00$ 5.05 Ground Water Control LF 260 $35.00 9,100.00$ 5.06 Trench Safety Systems (All Depths)LF 260 $2.00 520.00$ 3.01 Remove and Dispose of Existing Sanitary Sewer Manholes EA 4 $1,500.00 6,000.00$ 3.02 Grout Fill & Cap Existing 12" Sanitary Sewer CY 20 $125.00 2,500.00$ 3.03 18" Sanitary Sewer, PVC with Restrained Joint, Installed in Steel Casing, Complete in Place LF 390 $170.00 66,300.00$ 3.04 Proposed Cased Auger with 30" Steel Casing, Complete in Place LF 390 $450.00 175,500.00$ 3.05 Precast Concrete Sanitary Sewer Manhole EA 4 $5,000.00 20,000.00$ 4.01 Grout Fill & Cap Existing 14" Sanitary Sewer CY 30 $125.00 3,750.00$ 4.02 30" Bore & Steel Encasement LF 440 $450.00 198,000.00$ 4.03 20" Sanitary Sewer, PVC, Restrained-Joint, Installed in Steel Casing, by Directional Drilling LF 440 $180.00 79,200.00$ 4.04 20" Sanitary Sewer, PVC, Open-Cut LF 150 $180.00 27,000.00$ 4.05 20" x 90° Bend, AB EA 4 $500.00 2,000.00$ 4.06 2" Air Release Valve with Manhole EA 2 $5,000.00 10,000.00$ 4.07 Ground Water Control LF 100 $35.00 3,500.00$ 4.08 Trench Safety Systems (All Depths)LF 100 $2.00 200.00$ 7.01 Grout Fill & Cap Existing 12" Water Line CY 40 $125.00 5,000.00$ 7.02 24" Bore & Steel Encasement LF 240 $350.00 84,000.00$ 7.03 12" Water Line, PVC, Restrained Joint, Installed in Steel Casing, by Directional Drilling LF 240 $160.00 38,400.00$ 7.04 12" Water Line, PVC, Open-Cut LF 340 $80.00 27,200.00$ 7.05 12" Gate Valve with Box EA 4 $4,000.00 16,000.00$ 7.06 12" x 45 deg. Bend EA 8 $500.00 4,000.00$ 7.07 Ground Water Control LF 340 $35.00 11,900.00$ 7.08 Trench Safety Systems (All Depths)LF 340 $2.00 680.00$ 8.01 Remove Existing Water Line LF 130 $10.00 1,300.00$ 8.02 8" Water Line, PVC, Open-Cut LF 130 $60.00 7,800.00$ 8.03 8" Gate Valve with Box EA 2 $3,500.00 7,000.00$ 8.04 Ground Water Control LF 130 $35.00 4,550.00$ 8.05 Trench Safety Systems (All Depths)LF 130 $2.00 260.00$ 8.06 8" Tapping Sleeve & Valve EA 1 $8,000.00 8,000.00$ 10.01 Remove Existing Water Line LF 100 $10.00 1,000.00$ 10.02 24" Bore & Steel Encasement LF 40 $350.00 14,000.00$ 10.03 12" Water Line, PVC, Restrained Joint, Installed in Steel Casing, by Directional Drilling LF 40 $160.00 6,400.00$ 10.04 12" Water Line, PVC, Open-Cut LF 60 $80.00 4,800.00$ 10.05 12" Gate Valve with Box EA 2 $4,000.00 8,000.00$ 10.06 12" x 45 deg. Bend EA 4 $500.00 2,000.00$ 10.07 Ground Water Control LF 60 $35.00 2,100.00$ 10.08 Trench Safety Systems (All Depths)LF 60 $2.00 120.00$ 9.01 Grout Fill & Cap Existing 6" Sanitary Sewer CY 20 $125.00 2,500.00$ 9.02 24" Bore & Steel Encasement LF 500 $250.00 125,000.00$ 9.03 12" Sanitary Sewer, PVC, Restrained-Joint, Installed in Steel Casing LF 500 $100.00 50,000.00$ 9.04 12" Sanitary Sewer, PVC, Open-Cut LF 1600 $50.00 80,000.00$ 9.05 12" x 45 deg. Bend EA 4 $500.00 2,000.00$ 9.06 12" x 90° Bend, AB EA 1 $500.00 500.00$ 9.07 Ground Water Control LF 1600 $35.00 56,000.00$ 9.08 Trench Safety Systems (All Depths)LF 1600 $2.00 3,200.00$ 1.00 STA 1893+00 12"W1 2.00 STA 1921+60 12"W1 3.00 STA 1924+80 12"WW1 TO 18" WW1 4.00 STA 1924+90 14"FM1 TO 20" FM1 5.00 STA 1933+00 - 1938+00 12"W1 6.00 STA 1936+90 8"W1 7.00 STA 1941+00 12"W1 8.00 STA 1943+00 6"FM1 TO 12" FM1 11/10/2020 City of Huntsville I-45 Segment 2A - Utility Relocation I-45 Segment 2A Reconstruction Utility Relocation - Upsize Water and Sanitary BETTERMENT Preliminary Cost Estimate 11.01 Remove Existing Water Line LF 180 $10.00 1,800.00$ 11.02 12" Water Line, PVC, Open-Cut LF 180 $80.00 14,400.00$ 11.03 12" Gate Valve with Box EA 2 $4,000.00 8,000.00$ 9.05 12" x 45 deg. Bend EA 4 $500.00 2,000.00$ 11.04 Ground Water Control LF 180 $35.00 6,300.00$ 11.05 Trench Safety Systems (All Depths)LF 180 $2.00 360.00$ 13.01 Grout Fill & Cap Existing 12" Water Line CY 20 $125.00 2,500.00$ 13.02 30" Bore & Steel Encasement LF 120 $500.00 60,000.00$ 13.03 18" Water Line, PVC, Restrained Joint, Installed in Steel Casing LF 120 $185.00 22,200.00$ 13.04 18" Water Line, PVC, Open-Cut LF 750 $100.00 75,000.00$ 13.05 18" Gate Valve with Box EA 2 $8,000.00 16,000.00$ 13.06 18" x 90° Bend, AB EA 1 $500.00 500.00$ 13.07 Ground Water Control LF 750 $35.00 26,250.00$ 13.08 Trench Safety Systems (All Depths)LF 750 $2.00 1,500.00$ 13.09 18" Tapping Sleeve and Valve EA 2 $12,000.00 24,000.00$ 6.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 220 $10.00 2,200.00$ 6.02 18" Sanitary Sewer, PVC, Restrained-Joint, Installed in Steel Casing LF 220 $160.00 35,200.00$ 6.03 Proposed Cased Auger with 36" Steel Casing, Complete in Place LF 220 $700.00 154,000.00$ 6.04 Precast Concrete Sanitary Sewer Manhole EA 2 $5,000.00 10,000.00$ 12.01 Grout Fill & Cap Existing 14" Sanitary Sewer CY 20 $125.00 2,500.00$ 12.02 24" Bore & Steel Encasement LF 240 $350.00 84,000.00$ 12.03 14" Sanitary Sewer, PVC, Restrained Joint, Installed in Steel Casing LF 240 $125.00 30,000.00$ 12.04 14" Sanitary Sewer, PVC, Open-Cut LF 340 $140.00 47,600.00$ 12.05 Ground Water Control LF 340 $35.00 11,900.00$ 12.06 Trench Safety Systems (All Depths)LF 340 $2.00 680.00$ 15.01 Grout Fill & Cap Existing 12" Water Line CY 20 $125.00 2,500.00$ 15.02 30" Bore & Steel Encasement LF 410 $450.00 184,500.00$ 15.03 18" Water Line, PVC, Restrained Joint, Installed in Steel Casing LF 410 $185.00 75,850.00$ 15.04 18" Gate Valve with Box EA 2 $8,000.00 16,000.00$ 15.05 18" Tapping Sleeve and Valve EA 2 $12,000.00 24,000.00$ 17.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 570 $10.00 5,700.00$ 17.02 Grout Fill & Cap Existing 6" Sanitary Sewer CY 20 $125.00 2,500.00$ 17.03 16" Bore & Steel Encasement LF 270 $250.00 67,500.00$ 17.04 6" Sanitary Sewer PVC, Restrained-Joint, Installed in Steel Casing LF 270 $100.00 27,000.00$ 17.05 6" Sanitary Sewer, PVC, Open-Cut LF 610 $50.00 30,500.00$ 17.06 6" x 45 deg. Bend EA 3 $500.00 1,500.00$ 17.07 Ground Water Control LF 610 $35.00 21,350.00$ 17.08 Trench Safety Systems (All Depths)LF 610 $2.00 1,220.00$ 16.01 Remove Existing Water Line LF 330 $10.00 3,300.00$ 16.02 Grout Fill & Cap Existing 12" Water Line CY 20 $125.00 2,500.00$ 16.03 24" Bore & Steel Encasement LF 240 $350.00 84,000.00$ 16.04 12" Water Line, PVC, Restrained Joint, Installed in Steel Casing, by Directional Drilling LF 240 $160.00 38,400.00$ 16.05 12" Water Line, PVC, Open-Cut LF 660 $80.00 52,800.00$ 16.06 12" Gate Valve with Box EA 2 $4,000.00 8,000.00$ 16.07 12" x 45 deg. Bend EA 8 $500.00 4,000.00$ 16.08 Ground Water Control LF 660 $35.00 23,100.00$ 16.09 Trench Safety Systems (All Depths)LF 660 $2.00 1,320.00$ 18.01 Remove and Dispose of Existing Sanitary Sewer Manholes EA 3 $1,500.00 4,500.00$ 18.02 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 570 $10.00 5,700.00$ 18.03 6" Sanitary Sewer, PVC, Open-Cut LF 530 $50.00 26,500.00$ 18.04 Precast Concrete Sanitary Sewer Manhole EA 3 $5,000.00 15,000.00$ 18.05 Ground Water Control LF 530 $35.00 18,550.00$ 18.06 Trench Safety Systems (All Depths)LF 530 $2.00 1,060.00$ 20.01 Grout Fill & Cap Existing 12" Water Line CY 50 $125.00 6,250.00$ 20.02 24" Bore & Steel Encasement LF 140 $350.00 49,000.00$ 20.03 12" Water Line, PVC, Restrained Joint, Installed in Steel Casing LF 140 $160.00 22,400.00$ 20.04 12" Water Line, PVC, Open-Cut LF 1410 $80.00 112,800.00$ 20.05 12" Gave Valve with Box EA 2 $4,000.00 8,000.00$ 20.06 12" x 45 deg. Bend EA 4 $500.00 2,000.00$ 20.07 Ground Water LF 1410 $35.00 49,350.00$ 20.08 Trench Safety Systems (All Depths)LF 1410 $2.00 2,820.00$ 12.00 STA 1935+20 14"FM1 9.00 STA 1943+00 6"W1 TO 12" W1 10.00 STA 1943+00 12"W1 TO 18" W1 11.00 STA 1946+00 18"WW1 13.00 STA 19+50 12"W1 TO 18" W1 14.00 STA 1972+80-1987+50 6"FM1 15.00 STA 1970+40-1981+50 12"W1 16.00 STA 1977+00-1982+00 6"WW1 18.00 STA 1971+00 12"W1 11/10/2020 City of Huntsville I-45 Segment 2A - Utility Relocation I-45 Segment 2A Reconstruction Utility Relocation - Upsize Water and Sanitary BETTERMENT Preliminary Cost Estimate 19.01 Remove and Dispose of Existing Sanitary Sewer Manholes EA 3 $1,500.00 4,500.00$ 19.02 Grout Fill & Cap Existing 8" Sanitary Sewer CY 10 $125.00 1,250.00$ 19.03 8" Sanitary Sewer, PVC, Restrained-Joint, Installed in Steel Casing, by Auger Boring LF 300 $140.00 42,000.00$ 19.04 Proposed Cased Auger with 16" Steel Casing, Complete in Place LF 300 $250.00 75,000.00$ 19.05 8" Sanitary Sewer, PVC, Open-Cut LF 300 $70.00 21,000.00$ 19.06 Precast Concrete Sanitary Sewer Manhole EA 1 $5,000.00 5,000.00$ 19.07 8" Tapping Sleeve and Valve EA 1 $8,000.00 8,000.00$ 19.08 Ground Water Control LF 300 $35.00 10,500.00$ 19.09 Trench Safety Systems (All Depths)LF 300 $2.00 600.00$ 21.01 Remove and Dispose of Existing Sanitary Sewer Manholes EA 8 $1,500.00 12,000.00$ 21.02 Grout Fill & Cap Existing 8" Sanitary Sewer CY 20 $125.00 2,500.00$ 21.03 16" Sanitary Sewer, PVC, Restrained-Joint, Installed in Steel Casing LF 200 $160.00 32,000.00$ 21.04 Proposed Cased Auger with 24" Steel Casing, Complete in Place LF 200 $350.00 70,000.00$ 21.05 8" Sanitary Sewer, PVC, Open-Cut LF 820 $70.00 57,400.00$ 21.06 Precast Concrete Sanitary Sewer Manhole EA 4 $5,000.00 20,000.00$ 21.07 8" x 45 deg. Bend EA 4 $500.00 2,000.00$ 21.08 16" x 90° Bend, AB EA 1 $500.00 500.00$ 21.09 Ground Water Control LF 820 $35.00 28,700.00$ 21.1 Trench Safety Systems (All Depths)LF 820 $2.00 1,640.00$ 22.01 Grout Fill & Cap Existing 8" Sanitary Sewer CY 10 $125.00 1,250.00$ 22.02 8" Sanitary Sewer, PVC, Open-Cut LF 250 $50.00 12,500.00$ 19.06 Precast Concrete Sanitary Sewer Manhole EA 3 $5,000.00 15,000.00$ 22.03 Ground Water Control LF 250 $35.00 8,750.00$ 22.04 Trench Safety Systems (All Depths)LF 250 $2.00 500.00$ 20.01 Grout Fill & Cap Existing 12" Water Line CY 50 $125.00 6,250.00$ 20.02 24" Bore & Steel Encasement LF 120 $350.00 42,000.00$ 20.03 12" Water Line, PVC, Restrained Joint, Installed in Steel Casing LF 120 $160.00 19,200.00$ 20.04 12" Water Line, PVC, Open-Cut LF 500 $80.00 40,000.00$ 20.05 12" Gave Valve with Box EA 4 $4,000.00 16,000.00$ 20.06 12" x 45 deg. Bend EA 8 $500.00 4,000.00$ 20.07 Ground Water LF 500 $35.00 17,500.00$ 20.08 Trench Safety Systems (All Depths)LF 500 $2.00 1,000.00$ 23.01 Remove and Dispose of Existing Sanitary Sewer Manholes EA 2 $1,500.00 3,000.00$ 23.02 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 70 $10.00 700.00$ 23.03 6" Sanitary Sewer, PVC, Open-Cut LF 140 $50.00 7,000.00$ 21.06 Precast Concrete Sanitary Sewer Manhole EA 2 $5,000.00 10,000.00$ 23.04 6" x 45 deg. Bend EA 4 $500.00 2,000.00$ 23.05 Ground Water Control LF 140 $35.00 4,900.00$ 23.06 Trench Safety Systems (All Depths)LF 140 $2.00 280.00$ 24.01 Remove Existing Water Line LF 70 $10.00 700.00$ 24.02 12" Water Line, PVC, Open-Cut LF 110 $80.00 8,800.00$ 24.03 12" Gate Valve with Box EA 2 $4,000.00 8,000.00$ 24.04 12" x 45 deg. Bend EA 4 $500.00 2,000.00$ 24.05 Ground Water Control LF 110 $35.00 3,850.00$ 24.06 Trench Safety Systems (All Depths)LF 110 $2.00 220.00$ 25.01 Grout Fill & Cap Existing 6" Sanitary Sewer CY 10 $125.00 1,250.00$ 25.02 16" Bore & Steel Encasement LF 320 $250.00 80,000.00$ 25.03 6" Sanitary Sewer, PVC, Restrained-Joint, Installed in Steel Casing LF 320 $100.00 32,000.00$ 26.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 110 $10.00 1,100.00$ 26.02 6" Sanitary Sewer, PVC, Open-Cut LF 150 $50.00 7,500.00$ 26.03 6" x 45 deg. Bend EA 4 $500.00 2,000.00$ 26.04 Ground Water Control LF 150 $35.00 5,250.00$ 26.05 Trench Safety Systems (All Depths)LF 150 $2.00 300.00$ 27.01 Remove Existing Water Line LF 90 $10.00 900.00$ 27.02 12" Water Line, PVC, Open-Cut LF 100 $80.00 8,000.00$ 27.03 12" Gate Valve with Box EA 2 $4,000.00 8,000.00$ 27.04 12" x 45 deg. Bend EA 4 $500.00 2,000.00$ 27.05 Ground Water Control LF 100 $35.00 3,500.00$ 27.06 Trench Safety Systems (All Depths)LF 100 $2.00 200.00$ 26.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 110 $10.00 1,100.00$ 26.02 6" Sanitary Sewer, PVC, Open-Cut LF 150 $50.00 7,500.00$ 26.03 6" x 45 deg. Bend EA 4 $500.00 2,000.00$ 26.04 Ground Water Control LF 150 $35.00 5,250.00$ 26.05 Trench Safety Systems (All Depths)LF 150 $2.00 300.00$ 28.01 Grout Fill & Cap Existing 12" Water Line CY 20 $125.00 2,500.00$ 28.02 30" Bore & Steel Encasement LF 410 $450.00 184,500.00$ 28.03 18" Water Line, PVC, Restrained Joint, Installed in Steel Casing LF 410 $185.00 75,850.00$ 28.04 18" x 90° Bend, AB EA 1 $500.00 500.00$ 28.05 18" Gate Valve with Box EA 2 $8,000.00 16,000.00$ 28.06 18" Tapping Sleeve and Valve EA 1 $12,000.00 12,000.00$ 25.00 STA 2014+80 6"FM1 19.00 STA 1971+00 8"WW1 20.00 STA 1978+00 8"WW1 21.00 STA 1978+00 8"WW1 22.00 STA 1978+00 12"W1 23.00 STA 1996+80 6"FM1 24.00 STA 1997+00 12"W1 26.00 STA 2012+50 6"FM1 27.00 STA 2012+50 12"W1 28.00 STA 2015+50 6"FM1 29.00 STA 2017+50 12"W1 TO 18" W1 11/10/2020 City of Huntsville I-45 Segment 2A - Utility Relocation I-45 Segment 2A Reconstruction Utility Relocation - Upsize Water and Sanitary BETTERMENT Preliminary Cost Estimate 29.01 Remove and Dispose of Existing Sanitary Sewer Manholes EA 2 $1,500.00 3,000.00$ 29.02 Grout Fill & Cap Existing 4" Sanitary Sewer CY 2 $125.00 250.00$ 29.03 16" Bore & Steel Encasement LF 530 $250.00 132,500.00$ 29.04 8" Sanitary Sewer, PVC with Restrained Joint, Installed in Steel Casing, Complete in Place LF 530 $140.00 74,200.00$ 29.05 8" x 90° Bend, AB EA 1 $500.00 500.00$ 29.06 8" Tapping Sleeve and Valve EA 1 $8,000.00 8,000.00$ 30.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 90 $10.00 900.00$ 30.02 4" Sanitary Sewer, PVC, Open-Cut LF 170 50 8,500.00$ 30.03 4" x 45 deg. Bend EA 4 $500.00 2,000.00$ 30.04 Ground Water Control LF 170 $35.00 5,950.00$ 30.05 Trench Safety Systems (All Depths)LF 170 $2.00 340.00$ 31.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 70 $10.00 700.00$ 31.02 4" Sanitary Sewer, PVC, Open-Cut LF 150 50 7,500.00$ 31.03 4" x 45 deg. Bend EA 4 $500.00 2,000.00$ 31.04 Ground Water Control LF 150 $35.00 5,250.00$ 31.05 Trench Safety Systems (All Depths)LF 150 $2.00 300.00$ 32.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 3560 $10.00 35,600.00$ 32.02 4" Sanitary Sewer, PVC, Open-Cut LF 3750 $50.00 187,500.00$ 32.03 2" Air Release Valve with Manhole EA 4 $5,000.00 20,000.00$ 32.04 4" x 45 deg. Bend EA 15 $500.00 7,500.00$ 32.05 Ground Water Control LF 3750 $35.00 131,250.00$ 32.06 Trench Safety Systems (All Depths)LF 3750 $2.00 7,500.00$ 33.01 Remove Existing Water Line LF 2700 $10.00 27,000.00$ 33.02 6" Water Line, PVC, Open-Cut LF 2700 $50.00 135,000.00$ 33.03 6" Gate Valve with Box EA 2 $3,000.00 6,000.00$ 33.04 6" x 45 deg. Bend EA 9 $500.00 4,500.00$ 33.05 Ground Water Control LF 2700 $35.00 94,500.00$ 33.06 Trench Safety Systems (All Depths)LF 2700 $2.00 5,400.00$ 34.01 Remove Existing Water Line LF 70 $10.00 700.00$ 34.02 6" Water Line, PVC, Open-Cut LF 150 $50.00 7,500.00$ 34.03 6" Gate Valve with Box EA 2 $3,000.00 6,000.00$ 34.04 6" x 45 deg. Bend EA 4 $500.00 2,000.00$ 34.05 Ground Water Control LF 150 $35.00 5,250.00$ 34.06 Trench Safety Systems (All Depths)LF 150 $2.00 300.00$ 35.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 90 $10.00 900.00$ 35.02 4" Sanitary Sewer, PVC, Open-Cut LF 100 $50.00 5,000.00$ 35.03 4" x 45 deg. Bend EA 4 $500.00 2,000.00$ 35.04 Ground Water Control LF 100 $35.00 3,500.00$ 35.05 Trench Safety Systems (All Depths)LF 100 $2.00 200.00$ 36.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 130 $10.00 1,300.00$ 36.01 4" Sanitary Sewer, PVC, Open-Cut LF 220 50 11,000.00$ 36.01 4" x 45 deg. Bend EA 4 $500.00 2,000.00$ 36.01 Ground Water Control LF 220 $35.00 7,700.00$ 36.01 Trench Safety Systems (All Depths)LF 220 $2.00 440.00$ 34.01 Remove Existing Water Line LF 180 $10.00 1,800.00$ 34.02 6" Water Line, PVC, Open-Cut LF 200 $50.00 10,000.00$ 34.03 6" Gate Valve with Box EA 2 $3,000.00 6,000.00$ 34.04 6" x 45 deg. Bend EA 4 $500.00 2,000.00$ 34.05 Ground Water Control LF 200 $35.00 7,000.00$ 34.06 Trench Safety Systems (All Depths)LF 200 $2.00 400.00$ 37.01 Grout Fill & Cap Existing 6" Water Line CY 10 $125.00 1,250.00$ 37.02 24" Bore & Steel Encasement LF 320 $350.00 112,000.00$ 37.03 12" Water Line, PVC, Restrained-Joint, Installed in Steel Casing LF 320 $160.00 51,200.00$ 37.04 12" Water Line, PVC, Open-Cut LF 180 $80.00 14,400.00$ 37.05 12" Gate Valve with Box EA 2 $4,000.00 8,000.00$ 37.06 12" x 45 deg. Bend EA 1 $500.00 500.00$ 37.07 Ground Water Control EA 180 $35.00 6,300.00$ 37.08 Trench Safety Systems (All Depths)LF 180 $2.00 360.00$ 37.09 12" Tapping Sleeve and Valve EA 1 $7,000.00 7,000.00$ 34.01 Remove Existing Water Line LF 180 $10.00 1,800.00$ 34.02 6" Water Line, PVC, Open-Cut LF 200 $50.00 10,000.00$ 34.03 6" Gate Valve with Box EA 2 $3,000.00 6,000.00$ 34.04 6" x 45 deg. Bend EA 4 $500.00 2,000.00$ 34.05 Ground Water Control LF 200 $35.00 7,000.00$ 34.06 Trench Safety Systems (All Depths)LF 200 $2.00 400.00$ 36.00 STA 2087+50 4"FM1 30.00 STA 2028+50 4"FM1 TO 8" FM1 31.00 STA 2036+00 4"FM1 32.00 STA 2039+40 4"FM1 33.00 STA 2043+00-2078+00 4"FM1 34.00 STA 2053+50-2080+00 6"W1 35.00 STA 2049+50 6"W1 35.00 STA 2019+20 4" FM1 37.00 STA 2091+00 6"W1 38.00 STA 2102 6"W1 TO 12" W1 39.00 STA 2115+60 6"W1 11/10/2020 City of Huntsville I-45 Segment 2A - Utility Relocation I-45 Segment 2A Reconstruction Utility Relocation - Upsize Water and Sanitary BETTERMENT Preliminary Cost Estimate 36.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 130 $10.00 1,300.00$ 36.01 4" Sanitary Sewer, PVC, Open-Cut LF 220 50 11,000.00$ 36.01 4" x 45 deg. Bend EA 4 $500.00 2,000.00$ 36.01 Ground Water Control LF 220 $35.00 7,700.00$ 36.01 Trench Safety Systems (All Depths)LF 220 $2.00 440.00$ 34.01 Remove Existing Water Line LF 180 $10.00 1,800.00$ 34.02 6" Water Line, PVC, Open-Cut LF 200 $50.00 10,000.00$ 34.03 6" Gate Valve with Box EA 2 $3,000.00 6,000.00$ 34.04 6" x 45 deg. Bend EA 4 $500.00 2,000.00$ 34.05 Ground Water Control LF 200 $35.00 7,000.00$ 34.06 Trench Safety Systems (All Depths)LF 200 $2.00 400.00$ 36.01 Remove and Dispose of Existing Sanitary Sewer Pipe (All Sizes)LF 130 $10.00 1,300.00$ 36.01 4" Sanitary Sewer, PVC, Open-Cut LF 220 50 11,000.00$ 36.01 4" x 45 deg. Bend EA 4 $500.00 2,000.00$ 36.01 Ground Water Control LF 220 $35.00 7,700.00$ 36.01 Trench Safety Systems (All Depths)LF 220 $2.00 440.00$ Sub Total 5,740,410.00$ Contigency (20%)1,148,082.00$ 6,888,492.00$ Total of Utility Relocations Betterment 40.00 STA 2115+60 4"FM1 41.00 STA 2135+20 6"W1 42.00 STA 2135+20 4"FM1 11/10/2020 City of Huntsville I-45 Segment 2A - Utility Relocation Agenda Item #2a Item/Subject: FIRST READING - Consider the purchase of FY20-21 vehicles, to include all equipment, from multiple vendors, authorizing the City Manager to award the contract, first reading. Initiating Department/Presenter: Public Works Presenter: Brent S. Sherrod, P.E., Public Works Director Recommended Motion: FIRST READING - No action needed Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: Each year, the City’s vehicle fleet is assessed by the Fleet Manager for normal maintenance and overall condition. Each fleet asset is assigned an expected life condition, with police vehicles rated on a 6-7-year life expectancy and general City fleet rated on 12-year life expectancy. These assessments formulate the Fleet Replacement Schedule for each subject budget year and has yielded 31 replacement vehicles and equipment necessary for FY2021. The vehicle and equipment requirements for FY2021 are denoted on the attached Vehicle Purchase Summary spreadsheet, and include: - five (5) Ford Explorer Police Package SUVs (4) for HPD Patrol and (1) for School Resource Officer (SRO) (Rockdale Ford) - two (2) Harley Davidson Police Motorcycles and all equipment (lights, sirens and decals) for Patrol (The Ranch Harley Davidson) - four (4) Chevrolet 1500 4x2 double cab pickups (1) for Street Dept, (1) for Building Maintenance, (1) for Building Inspections and (1) for Solid Waste (Wiesner Huntsville) Wiesner was not low bid but was less than 2.8% more so staff recommends the local vender. This is allowed by policy since it is less than 5%. - three (3) Ford F250 Crew cab LWB (2) for Street Dept, and (1) Parks (Bill Fick Ford) - one (1) Ford F250 4x2 double cab pickup for (1) for Parks (Bill Fick Ford) - two (2) Chevrolet 3500 Crew cab DRW, LWB with service bed and ladder rack (1) for Streets (1) for Wastewater (Wiesner Huntsville) - one (1) Ford F250 Crew Cab SWB (Red) (1) Fire Dept. (Bill Fick Ford) - one (1) Autocar ACX64 Residential side load with Heil body (1) for Solid Waste. (Chastang Bayou City Autocar) - one (1) Autocar ACX64 Commercial front load with Heil Body (1) for Solid Waste. (Chastang Bayou City Autocar) - one (1) Freightliner with High Roller 12’ bed (1) for Streets. (Houston Freightliner) - two (2) Chevrolet 1500 regular cab 4x2 for (2) for Water (Meter Reading) (Wiesner Huntsville) - four (4) Kubota ZD1211 side discharge commercial mower (2) for Parks, (1) for AJ Brown Wastewater Plant (1) for Robinson Creek Wastewater Plant (Huntsville Truck and Tractor) - two (2) John Deere Backhoes (1) for Street Dept and (1) for Water Dept (Doggett John Deere) - two (2) Kubota Skid steers (1) for Parks and (1) for N.B. Davidson Wastewater Plant (W C Tractor) - six (6) Buy Board Fee at $400 ($2,400) - one (1) HGAC Fee at $1000 ($1,000) 12/1/2020 Agenda Item: 2a CITY COUNCIL AGENDA Agenda Item #2a The sellers for each of the subject units are identified by the green highlighted items in the attached summary. Fleet and Purchasing staff have obtained vehicle pricing worksheets from two (2) local venders and two (2) regional cooperative contract award holders to assure competitive and advantageous pricing for the City’s vehicle requirements. The Texas Association of School Boards (TASB) Buyboard program has historically afforded Texas municipalities a sound purchasing position given the competitive vehicle pricing available under the program. This cooperative contract meets all requirements of Texas Local Government Code 252 pursuant to competitive bidding by Texas municipalities. Fleet and Purchasing staff have evaluated the vehicle pricing worksheets received to determine (from among Ford and Chevrolet) the best value to the City when considering price, critical options/equipment availability and cost, and warranty coverage/term. Previous Council Action: None Financial Implications: ☒Item is budgeted: 306-379-69040 In the amount of $ 1,382,984.95_ Includes Buy board Fees ☒Item is budgeted: 306-379-69020 In the amount of $ 368,860.64_Includes Buy board Fees ☒Item is budgeted: 101-551-69040 In the amount of $ ___40,996.00 Includes Buy board Fees Approvals: ☐City Attorney ☒Director of Finance ☒City Manager Associated Information: • Vehicle Purchase Summary 2021 Vehicle Purchase Bill Fick Rockdale Caldwell Chastang Bayou Houston The Ranch Wiesner Randall Reed GrapvineBudgetFord Ford Chevy City Autocar Freightliner Harley Ford Dodge Over/Under Total Cost Cost Cost Cost Cost Cost Cost Cost Cost Budget323-1147 3500 DRW Crew Cab Work Bed 42,915.00$ 42,324.88$ 43,439.00$ 42,915.00$ 39,813.00$ No Bid No Bid (3,102.00)$ 39,813.00$ 323-1149 2500 Crew Cab 29,610.00$ 28,145.93$ 31,260.00$ 29,610.00$ 28,812.00$ 29,770.00$ 28,984.00$ (1,464.07)$ 28,145.93$ 323-220 1500 Double Cab 24,950.00$ 26,078.44$ 29,521.00$ 24,120.00$ 24,814.00$ 27,200.00$ 24,726.00$ (136.00)$ 24,814.00$ 323-039 2500 Crew Cab 29,610.00$ 28,145.93$ 31,260.00$ 29,610.00$ 28,812.00$ 29,770.00$ 28,984.00$ (1,464.07)$ 28,145.93$ 375-1151 1500 Double Cab 24,120.00$ 26,078.44$ 29,521.00$ 24,120.00$ 24,814.00$ 27,200.00$ 24,726.00$ 694.00$ 24,814.00$ 368-1152 1500 Reguler Cab 24,950.00$ 24,488.75$ 29,521.00$ 24,950.00$ 23,714.00$ 25,940.00$ 23,870.00$ (1,236.00)$ 23,714.00$ 368-1153 1500 Reguler Cab 24,950.00$ 24,488.75$ 29,521.00$ 24,950.00$ 23,714.00$ 25,940.00$ 23,870.00$ (1,236.00)$ 23,714.00$ 363-1150 3500 DRW Crew Cab Work Bed 42,915.00$ 42,324.88$ 43,439.00$ 42,915.00$ 39,813.00$ No Bid No Bid (3,102.00)$ 39,813.00$ 422-1148 2500 Crew Cab 29,610.00$ 28,145.93$ 31,260.00$ 29,610.00$ 28,812.00$ 29,770.00$ 28,984.00$ (1,464.07)$ 28,145.93$ 422-282 2500 Double Cab / Super Cab 27,575.00$ 27,040.06$ 28,210.00$ 27,575.00$ 27,331.00$ 28,460.00$ 28,984.00$ (534.94)$ 27,040.06$ 551-1501 Ford Explorer PPV 34,000.00$ No Bid 33,997.00$ 34,574.00$ (3.00)$ 33,997.00$ 551-1502 Ford Explorer PPV 34,000.00$ No Bid 33,997.00$ 34,574.00$ (3.00)$ 33,997.00$ 551-1503 Ford Explorer PPV 34,000.00$ No Bid 33,997.00$ 34,574.00$ (3.00)$ 33,997.00$ 551-1504 Ford Explorer PPV 34,000.00$ No Bid 33,997.00$ 34,574.00$ (3.00)$ 33,997.00$ 551-1806 Harley Davidson plus all Equipment 23,800.00$ 23,797.05$ (2.95)$ 23,797.05$ 551-1807 Harley Davidson plus all Equipment 23,800.00$ 23,797.05$ (2.95)$ 23,797.05$ 555-1314 Ford Explorer PPV 34,000.00$ No Bid 33,997.00$ 34,574.00$ (3.00)$ 33,997.00$ 444-283 1500 Chevy Double Cab 24,950.00$ 26,078.44$ 29,521.00$ 24,120.00$ 24,814.00$ 27,200.00$ 24,726.00$ (136.00)$ 24,814.00$ 724-288 1500 Chevy Double Cab 24,950.00$ 26,078.44$ 29,521.00$ 24,120.00$ 24,814.00$ 27,200.00$ 24,726.00$ (136.00)$ 24,814.00$ 375-1515 Autocar/Heil Side Loader 350,000.00$ 348,942.00$ (1,058.00)$ 348,942.00$ 373-1507 Autocar/Heil Front Load 350,000.00$ 336,318.00$ (13,682.00)$ 336,318.00$ 552 2500 Crew Cab SWB (Red)29,165.00$ 28,158.00$ 29,580.00$ 29,916.00$ 29,575.00$ 28,811.00$ 415.00$ 28,158.00$ 323-130 High Rollor 112,000.00$ 112,000.00$ -$ 112,000.00$ 1,409,870.00$ 139,635.85$ 169,985.00$ 685,260.00$ 112,000.00$ 47,594.10$ 226,310.00$ (27,663.05)$ Vehicle Total 1,380,784.95$ 2021 Equipment Purchase Huntsville Normangee WC Doggett Mustang Truck and Tractor Tractor Tractor John Deere Cat364-1326 1211 Kubota Mower 14,135.00$ 14,135.00$ 14,225.00$ -$ 14,135.00$ Buy Board/HGAC Fee 3,400.00$ 362-382 BackHoe 102,000.00$ 100,358.00$ 109,055.00$ (1,642.00)$ 100,358.00$ Vehicle Total 1,380,784.95$ 323-369 BackHoe 102,000.00$ 100,358.00$ 109,055.00$ (1,642.00)$ 100,358.00$ Equipment Total 367,660.64$ 365-1135 1211 Kubota Mower 14,135.00$ 14,135.00$ 14,225.00$ -$ 14,135.00$ Harley Equipment 40,996.00$ 365-845 Skid Steer 65,000.00$ 55,202.32$ (9,797.68)$ 55,202.32$ Total Cost 1,792,841.59$ 422-1328 1211 Kubota Mower 14,135.00$ 14,135.00$ 14,225.00$ -$ 14,135.00$ 422-1329 1211 Kubota Mower 14,135.00$ 14,135.00$ 14,225.00$ -$ 14,135.00$ 422-844 Skid Steer 65,000.00$ 55,202.32$ (9,797.68)$ 55,202.32$ 390,540.00$ 56,540.00$ 110,404.64$ 200,716.00$ (22,879.36)$ Equipment Total Budget Number 367,660.64$ Perferred Vender Buy Board /HGAC Fee 3,400.00$ Total cost Total Under Budget (50,542.41)$ VenderBuy Board/Hgac FEE Harley Davidison Equipment account number 101-551-69040 Vehicle Total $40,996.00 is added in with asset purchase for all equipmentEquipment Total Under Budget Agenda Item #2b Item/Subject: FIRST READING – Consider authorizing the City Manager to enter into a contract for furniture for the new Police Department and Fire Station #2 facilities, first reading. Initiating Department/Presenter: Engineering Presenter: Y.S. “Ram” Ramachandra, City Engineer and Bob Pearce, Purchasing Manager Recommended Motion: FIRST READING. No action is necessary. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The new Police Department (PD) and Fire Station No. 2 (FS #2) facilities currently under construction will require substantial furnishings upon completion that is currently anticipated by end of March 2021. Pursuant to budget approved for the required furnishings, Public Safety and Engineering staff coordinated with the architect (Architect Design Group, ADG) and the City Purchasing staff to develop furniture bid specifications and conduct a competitive bid solicitation with bids opened November 4, 2020. The projects were bid separately for PD and FS #2 facilities to allow the City flexibility in award if deemed to be in the City’s best interest to award separately. Bid notices were published in the newspaper of record and on the City, Public Purchase and State of Texas Electronic State Business Daily bidding websites. Five (5) bids were received for each of PD and FS #2 facilities in response to the invitation for bids, as reflected in the bid tabulations. Specifications provided for an award based on best value, with selection criteria including, but not limited to: a) Purchase price b) Delivery time c) Bidder reputation d) Quality of the bid items e) Extent to which goods meet City needs. Upon analysis of the bid responses by the City staff with assistance from ADG, the following two (2) bidders emerged as the top two contenders for both PD and FS #2 facilities for bid award given the relative considerations of price and other evaluation criteria: 1) WRG, LLC, Dallas, TX (Alternate Bid): - PD Facility Bid: $353,076.83 - FS #2 Facility Bid: $91,224.73 ----------------------------- TOTAL $444,301.56 ----------------------------- 12/1/2020 Agenda Item: 2b CITY COUNCIL AGENDA Agenda Item #2b 2) HBI, Huntsville, TX: - PD Facility Bid: $356,991.17 - FS #2 Facility Bid: $92,273.65 ----------------------------- TOTAL $449,264.82 ----------------------------- It should be noted that the lowest bids from DHospitality dba DH Contract (PD bid of $304,536 and FS #2 bid of $79,549), stipulated payment of 50% at time of order and additional 25% payment at 30 days out, representing a financial outlay of 75% of purchase price prior to delivery of furniture. This is contrary to the bid specification stating payment only upon delivery and acceptance of the subject furnishings. Thus, DH Contract is considered a non-responsive bidder. The top two (2) contending responses referenced above, WRG (alternate bid) and HBI, were vetted by the City staff. It was determined that the City staff team would visit the respective bidder facilities to get a first-hand view of the product quality proposed by both WRG and HBI. Those visits were completed during the weeks of November 16th and 23rd. Upon the visits to the bidders’ facilities and inspection of the line of offered furniture products, the City staff team opinion is that product needs and quality requirements would best be met by the proposal from HBI. City staff recommendation is to award a contract to HBI in the total amount of $449,264.82 for supply and installation of furniture for PD & FS #2 facilities. While this pricing is slightly higher than that provided by WRG at $444,301.56, staff is recommending City Council consideration to exercise the statutory allowance by Texas Local Government Code Chapter 271, Sec. 271.9051 which provides that a municipality may consider the location of a bidder’s principal place of business in awarding a bid: i) If the resident bidder is within five percent (5%) of the lowest non-resident bidder ii) Is for a contract or purchase of less than $500,000 iii) That the governing body determines in writing that the local bidder offers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award. In this instance, the HBI pricing is within 1.12% of that provided by WRG. HBI can provide a delivered unit within 45-60 calendar days of order, which accommodates the construction time, and includes time for the vendor to finalize the custom details to be determined by the City such as finishes, color, etc. Given the factors referenced herein, HBI response is considered by the City staff to offer the best value to the City. Previous Council Action: N/A Financial Implications: ☒Item is budgeted: 816-81601-68905 -PD Furniture, Fixtures & Equipment (FF&E) - In the amount of $ 798,690 816-81602-68905 -FS #2 Furniture, Fixtures & Equipment (FF&E) - In the amount of $ 457,310 Approvals: ☐City Attorney ☒Director of Finance ☒City Manager Associated Information:  Furniture Bid Summary for Police Department  Furniture bid Summary for Fire Station #2 Agenda Item #2c Item/Subject: Consider adoption of Ordinance 2021-05 to amend Ordinance 2020-27 to reinstate suspension of Utility Service for non-payment. Initiating Department/Presenter: Finance Presenter: Steve Ritter – Finance Director Recommended Motion: Move to adopt Ordinance 2021-05 to amend Ordinance 2020-27 to reinstate suspension of Utility Service for non-payment. Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government through conservative fiscal practices and resource management. Discussion: On April 7, 2020, City Council passed Ordinance 2020-21 in order to provide health protections to the citizens of Huntsville and provide some economic relief to citizens due to COVID-19 and its impact on the economy. Section 5 of Ordinance 2020-21 placed a hold on suspension of Utility Service for non-payment. The economy in Huntsville is doing well with Sales Tax revenue as a primary indicator; from April 2020 through October 2020 Sales Tax revenue is up 9.1% compared to the same 7-month period in 2019. Staff’s process to reinstate “cut-offs” (suspension of service for non-payment) would be to allow delinquent customers 4 months (until March 31, 2021) to get current. As of the end of October there were approximately 570 customers with an average delinquent balance of around $285. Previous Council Action: None. Financial Implications: Unknown at this time but any negative impact (potentially increased write-offs of accounts receivable) should be immaterial to the Utility Fund. For example, write offs of 50% ($80,000) of the roughly $160,000 of delinquent amounts at the end of October would be less than 3/10ths of 1 percent of the Utility Fund’s $30,000,000 total annual revenue. Approvals: ☐City Attorney ☒Director of Finance ☒City Manager Associated Information: • Ordinance 2021-05 12/1/2020 Agenda Item: 2c CITY COUNCIL AGENDA ORDINANCE NO. 2021-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING AN ORDINANCE TO EXTEND THE DISASTER DECLARATION ISSUED BY MAYORAL PROCLAMATION ON MARCH 13, 2020 IN RESPONSE TO THE NOVEL CORONA VIRUS, NOW DESIGNATED AS COVID-19 TO REINSTATE UTILITY CUTOFFS FOR NON-PAYMENT; WHEREAS, on March 13, 2020, the Mayor Pro Tem of the City of Huntsville, Texas, issued a mayoral proclamation declaring a state of disaster for the City of Huntsville, in response to the COVID-19 being declared a worldwide pandemic on March 11, 2020; and WHEREAS, on March 17, 2020, the City Council adopted Ordinance No. 2020-19 extending the declaration to be effective until April 8th, 2020 unless earlier terminated; and WHEREAS, on May 5, 2020, the City Council adopted Ordinance No. 2020-27 extending the COVID-19 disaster declaration and which in part prevented the suspension of utility service for non-payment until such disaster orders by the State, County and City relating to COVID-19 are terminated by order or by law; and WHEREAS, the conditions necessitating such disaster declaration continue to exist; and WHEREAS, the City Council has determined that extraordinary measures must be taken to contain COVID-19 and prevent its spread throughout the City of Huntsville and to prevent the suffering of people in the City of Huntsville; and NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF HUNTSVILLE, TEXAS SECTOIN 1. The facts and matters set forth in the preamble of this Ordinance are found to be true and correct and are hereby adopted, ratified, and confirmed. SECTION 2. The declaration of disaster, which was signed and executed by the Mayor Pro Tem on March 13, 2020, and extended until April 8, 2020 by Ordinance 2020-19, and extended until April 22, 2020 by Ordinance 2020-21, and extended until May 6, 2020 by Ordinance 2020-25, and extended by Ordinance 2020-27 shall be renewed and continued in accordance with Section 418.108 of the Texas Government Code, unless terminated by the Mayor’s office, or amended, rescinded, superseded or expire pursuant to applicable law, provided that the declaration is consistent with the Texas Governor’s Executive Order GA-18 and subsequent executive orders issued by the Texas Governor and is also consistent with federal and state law. SECTION 3. The City Council hereby adopts the provisions of Executive Orders GA-18 issued by Governor Greg Abbott on April 27, 2020. The provisions of GA-18 are incorporated herein by reference as if written word for word. To the extent permitted by law, the City Council further adopts and incorporates the provisions of future executive orders of the Texas Governor related to the response to COVID- 19 disaster. For clarity, nothing in the Ordinance is intended to impact the provisions related to the continuation of the local state of disaster as specified in City Ordinance No. 2020-19. SECTION 4. That this Ordinance continues the activation of the City Emergency Plan and activates the recovery and rehabilitation aspects of all applicable local or interjurisdictional emergency management plans and authorizes the furnishing of all aid and assistance as deemed necessary or desirable by those administering such plans, and activates the preparedness and response aspects of such plans as provided therein and provides the authority for the Mayor to take actions authorized by Section 418.108 of the Government Code. SECTION 5. The City shall reinstate suspension for non-payment for utility service effective April 1, 2021 in accordance with City Ordinances and policies. SECTION 6. That the Mayor may execute any and mutual aid agreements in cooperation with the representatives of the state and of other local political subdivisions of the state, and the drafting and execution, if deemed desirable, of an agreement with the county in which said city is located and with other municipalities within the county, for the countywide coordination of efforts in emergency management; for the procurement of all necessary supplies and equipment, including acceptance of private contributions; and the authorizing of agreements, after approval of the city attorney, for the use of private property for public shelter and other purposes. SECTION 7: All ordinances or parts of Ordinances that are in conflict or inconsistent with the provisions of this Ordinance shall be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 8. That this Ordinance shall be filed promptly with the City Secretary and shall be given prompt and general publicity. SECTION 9. That this Ordinance shall take effect immediately from and after its issuance. PASSED AND APPROVED on this the1st day of December 2020. THE CITY OF HUNTSVILLE ___________________________________ Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: ___________________________ ___________________________ Brenda Poe, City Secretary Leonard Schneider, City Attorney ORDINANCE NO. 2021-06 AN ORDINANCE BY THE CITY OF HUNTSVILLE, TEXAS (“CITY”) DENYING THE DISTRIBUTION COST RECOVERY FACTOR RATE INCREASE REQUEST OF ENTERGY TEXAS, INC. FILED ON OCTOBER 22, 2020; SETTING JUST AND REASONABLE RATES FOR ENTERGY TEXAS, INC. FOR SERVICE WITHIN THE MUNICIPAL LIMITS; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS. WHEREAS, on or about October 22, 2020, Entergy Texas, Inc. (“Entergy”) filed an Application to Amend its Distribution Cost Recovery Factor (“DCRF”) with the City to increase electric rates by amending its DCRF rider pursuant to Public Utility Regulatory Act (“PURA”) Section 36.210; WHEREAS, City has exclusive original jurisdiction over the rates, operations and services of an electric utility within its municipal limits pursuant to PURA Section 33.001(a); WHEREAS, the jurisdictional deadline for the City to act in this rate matter is December 21, 2020; WHEREAS, Entergy’s existing DCRF rider is set to collect approximately $19.5 million per year; WHEREAS, Entergy’s proposed amended Distribution Cost Recovery Factor rider would increase customer rates in the Entergy Service Area by approximately $6.8 million per year, for a total of $26.3 million per year; WHEREAS, the City retained the Lawton Law Firm, P.C. to review the Company’s rate request and make necessary rate recommendations to the City; and WHEREAS, the Lawton Law Firm has recommended that the City deny the Company’s request to amend its Distribution Cost Recovery Factor. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, THAT: Section 1. That the statement and findings set out in the preamble to this ordinance are hereby in all things approved and adopted. Section 2. The City of Huntsville hereby denies Entergy’s request to amend its Distribution Cost Recovery Factor in total. Section 3. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code Chapter 551. Section 4. This ordinance shall become effective from and after its passage. PASSED AND APPROVED this 1st day of December 2020. THE CITY OF HUNTSVILLE _____________________________ Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: ___________________________ ___________________________ Brenda Poe, City Secretary Leonard Schneider, City Attorney Brenda Poe <bpoe@huntsvilletx.gov> Online Form Submittal: Citizen Participation Request 1 message noreply@civicplus.com <noreply@civicplus.com>Fri, Nov 20, 2020 at 12:20 PM To: CitySecretary@huntsvilletx.gov Citizen Participation Request Citizen Participation Request Form Thank you for contacting the City of Huntsville to request an item be placed on an upcoming regular City Council meeting agenda, under the Citizen Participation section. Please complete the fields below and contact the City Secretary's Office at 936- 291-5413, or via email if you have any questions or concerns. If you prefer, requests may also be submitted in person in writing, in a couple ways: By mail: City Secretary 1212 Avenue M Huntsville, Texas, 77340 By email: citysecretary@huntsvilletx.gov, or By fax: 936-291-5409 (Attention: City Secretary's Office) A citizen may provide an item for the agenda of a regular meeting (1st and 3rd Tuesdays of each month) by submitting a Citizen Participation Request by noon on the Tuesday prior to a regularly-scheduled City Council meeting. First Name Nick Last Name Ransford Address1 701 Avenue M Address2 Apt 1 City Huntsville State Texas Zip 77320 Phone 936-668-2251 Email nick@htxp.org Please describe (in detail) the item you are requesting be on a City Council agenda: Commenting on Covid-19 Safety violation at the 11/17/2020 City Council Meeting Email not displaying correctly? View it in your browser.