MIN CC 05/19/2009CITY COUNCIL MEETING of MAY 19, 2009 BOOK "U"
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT
Council met in a regular session with the following:
1NCILMEMBERS PRESENT: J. Turner, Wayne Barrett, Tom Cole, Charles Forbus, Lanny Ray, Mac Woodward,
Zander
:RS PRESENT: Bill Baine, City Manager; Ann Smith, Interim City Secretary; Interim Counsel Leonard
TO ORDER [6:OOpm]
Turner called the meeting to order.
OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
:tuber Barrett led the invocation.
TION
in stated that Mr. Doris Deary could not be present; however, the City Council and the Huntsville
n Advisory Committee thanked her for her example and inspiring other citizens to pick up litter on public
'
LECTION MATTERS
a.
a. Consider Ordinance # 2009 -37 canvassing the returns of the Regular Municipal Election held on the 91" day
of May, 2009 for the purpose of electing a Mayor at -large and four Ward Councilmember's, one from each of
the City's four wards.
Councilmember Ray noted that there was a typo on page 3 stating the voter turnout was 1.51% of the
registered voters; however, it should read 15.1°/x.
BILL GULLEY
J. TURNER
DR. TOM COLE
JACOB SPRADLIN
WADE DIXON
MAC WOODWARD
MICHELLE NELSON
CLARENCE W. GRIFFIN
JACK WAGAMON
WAYNE BARRETT
' b. Administer the Oath of Office to the elected
Judge Danny Pierce administered the <
Cole Mac Woodward Jack Wagamon, a
c. Consider election of a Mayor Pro -Tem.
Mayor
918 VOTES
1,294 VOTES
WARD
266 VOTES
244 VOTES
WARD
8 VOTES
324 VOTES
146 VOTES
WARD
126 VOTES
217 VOTES
WARD
631 VOTES
yor and members of City Council.
r of Office to Mayor J. Turner, C
Nyne Barrett.
216
seconded the nomination of Councilmember Ray. Vote was unanimous 9 -0.
PUBLIC COMMENTS (regarding agenda items only)
Stacy Dennis, representing the Elkins Lake Homeowners, thanked the City Council for their consideration to
street lights in Elkins Lake.
CONSENT AGENDA
a. Approve the minutes of the City Council meeting held May 5, 2009. [Ann Smith, Interim
Secretary]
b. Authorizing the City Manager to purchase a pumper fire truck from Martin Apparatus in the
of $252,327., to place sealed bid and approve purchase of equipment not to exceed $65,2
to allow travel expense for inspection at factory not to exceed $1,648 to be funded from b
funds. [Victor Pena, Assistant City Manager]
C. Adoption of Resolution #2009 -10 authorizing the City Manager to apply for and accept, if awarc
the Meadows Foundation grant not to exceed $180,000, with no matching funds required, for
purchase of hardware and software to digitize and index the historic City records and configur
searchable data base of these records. [Chris Vasquez, IT Manager]
d Adoption of Resolution #2009 -11 authorizing the City Manager to apply for and accept, if award d,
the Energy Efficiency and Conservation Block Grant (EECBG) for the replacing the lighting in K to
Barr Ross Memorial Park #6, #7, and #8 ball fields and enter into a contract with Advantage 11 I
Green, Inc. to write and submit the grant on the City's behalf. No matching funds required. [ tt
Lumpkin, Interim Community Services Director]
d. Adoption of Ordinance # 2009 -40, amending the Fiscal Year 2008 -2009 Annual Budget
adjustments for: Water/Wastewater CIP projects, Police Forfeiture account to Capital Equipm
software and laptop purchases for vehicles, Police Forfeiture account to Capital Equipment F
for purchase of 2009 Chevrolet Tahoe, Water fund for waterline cleaning projects at Spring Li
and Elkins for Boettcher Drive project and Lampson Water Extension project. [Winston Duke,
Director of Finance]
e. Presentation, discussion and /or action with respect to Ordinance 2009 -35, adopting a
conservation plan and a drought contingency plan. (Tabled 4- 21 -09) [Carol Reed, Director of
Utilities]
Discussion on the demographics and the projected growth rate. Council was concerned over where
figures came from, if figures for students and prisoner were included. Dr. Sherry McKibben stated
Huntsville has special circumstances due the students and prisoners. Dr. McKibben stated that the off
2010 census would provide a more accurate population count. Councilmember Forbus questioned all
concern. Mayor Pro Tern Ray objected to the numbers used. Mayor Pro Tern Ray noted that the numl
were "fuzzy" from last census and was not satisfied with the numbers being submitted in the Plan.
STATUTORY AGENDA
a. Presentation, discussion, and /or action with respect to Resolution #2009 -12, authorizing the
Manager to apply for and accept, if awarded, the Economic Development Administration ('.
CITY COUNCIL MEETING of MAY 19, 2009 BOOK "U"
including a new street with sidewalks connecting Veterans Memorial Parkway with Interstate 45 in
West Hill Park. [Bill Baine, City Manager]
Council discussed the submission of the grant application. Councilmember Barrett was favorable on
resolution; however, he spoke on the "in- kind" contribution for the City of Huntsville. Councilmember
MaHaffey noted that she needed more information to vote on the item and that the city had many other blight
areas. Councilmember Cole was not in favor of the road to enhance developer's property. Councilmember
Forbus noted that the project would make the area more attractive for economic development but noted that
the Citv should look at the eastside of town loo.
b. Presentation, discussion, and /or action with respect to Resolution #2009 -13, authorizing the City
Manager to apply for and accept, if awarded, the Texas Department of Housing and Community
Affairs for Hurricane Ike housing assistance for low to moderate income families in the amount of
$933,481. [B. Baine]
' Councilmember Mahaffey moved to approve KesolutionvZUuu -ts u:ouncnmemoer rorous
seconded the motion. Vote was unanimous.
Councilmember McHaffey noted that this was a positive attempt to help families that lost their homes
and did not have insurance to repair or replace them. Councilmember Barrett spoke favorably of grant.
C. Authorize the City Manager to submit a Letter of Intent to apply for the Small Towns Environmental
Program (STEP) grant, not to exceed $350,000, through the Office of Rural Community Affairs.[Bill
Baine]
d. Presentation, discussion, and /or action with respect and agreement for the installation of 22 street
lights in Elkins Lake at the cost of $76,410.91 to be reimbursed by Elkins Lake over a three year
period in the amount of $12,735.16 per year. [Aron Kulhavy, City Planner]
Councilmember Woodward questioned the repayment plan. City Attorney Schneider noted that the
Council could approve this item tonight with the stipulation that a written agreement between the City and the
Elkins Lake Homeowners Association be completed at a later date.
e. Presentation, discussion, and /or action with respect to Ordinance #2009 -39, amended the Fiscal
Year 2008 -2009 Annual Budget, for the Street Light Project in Elkins Lake (Item 7d). [Winston Duke,
Director of Finance]
Councilmember Forbus moved to approve Ordinance #2009 -39 as presented. Mayor Pro Tern Ray
' seconded the motion. Vote was unanimous 9 -0.
218
MAYOR/CITY COUNCILMEMBERICITY MANAGER
a. Appointment to the Huntsville Planning & Zoning Commission to fill the unexpired term of Mr.
Wagamon. [Mayor J. Turner]
Vote was unanimous 9.0.
b. Status Report on the RFQ's for the Library. [Mayor Turner]
Mayor Turner stated that the committee had interviewed six architect firms and has recommended
the staff negotiate a contract with the recommended firm.
C. Discussion of timing and objectives regarding upcoming Ward 3 community
[Councilmember Wagamon]
Councilmember Wagamon stated that he was planning regular town hall meetings in Ward 3 and that a
tentative date for the first one would be July 15`".
d. City Manager Status Report presentation and discussion on: [Bill Baine]
1. Report on Hurricane Ike funds recovery.
2. Future direction on economic recovery.
Mr. Baine reported that the City had recovered $387,000 from the Hurricane Ike relief. Mr. Baine asked f4 a
workshop meeting prior to the June 2 n meeting to discuss economic development.
PUBLIC COMMENTS (open) ,
Mr. Brian Woodward addressed the Council on the conduct of Item 7a tonight. Mr. Woodward was up et
and stated that "this is not the way government should be run and that we should have open government ".
ADJOURNMENT
With no further business, Mayor Turner adjourned the meeting at 7:57 p.m.
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