MIN CC 05/05/2009CITY COUNCIL MEETING of MAY 5, 2009 BOOK "U"
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT
Council met in a regular session with the following:
1NCILMEMBERS PRESENT: J. Turner, Wayne Barrett, Tom Cole, Charles Forbus, Clarence Griffin, Lanny Ray,
Woodward, Dalene Zender
PRESENT: Bill Baine, City Manager; Ann Smith, Interim City Secretary, Interim Counsel Leonard
TO ORDER [6:OOpm]
Turner called the meeting to order.
OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
ember Barrett led the invocation.
RESENTATIONS
a. Project Sunshine — Kari Robb and Sheila Cannon addressed the City Council on the efforts of Sunshine
Pals and how the $10 donation for a "Sunshine Pal Bear" provided bears to the local emergency response
teams to give to children in their care.
' b. Huntsville Amateur Baseball Association, Stan Musial World Series — Pat Camfield spoke to the City
Council regarding financial support for the Stan Musial World Series to be played in Huntsville on August
12'" -16' . 2009. Councilmember Forbus stated that he would like to see the HOT Board address this matter
at their next meeting and come back to City Council with a recommendation. Councilmember Woodward
noted that this would be an event that the HOT Board should review.
UBLIC COMMENTS (regarding agenda items only)
Mr. Johnny Willis asked to address Item 5c on the agenda. Mr. Willis was the low bidder on the property
located in Summer Place and thanked the Council, in advance, if approving this action.
T AGENDA
a. Approve the minutes of the City Council meeting held April 21, 2009. [Ann Smith, Interim City
Secretary]
b. Authorize City Manager to purchase new and unused equipment: two (2) backhoes from Volvo,
two (2) tractors with side mowers from Brookside Equipment, one (1) compact track loader from
Highway Equipment, and one (1) front mount zero -turn mower from Montgomery Power Equipment
for a total of $289,921.02. [Victor Pena, Asst. City Manager]
C. Authorize the City Manager to accept payment in full to the City of Huntsville in the amount of
$15,001 for property located in Summer Place from Johnny and Elizabeth Willis. [Pena]
d. Approve Ordinance #2009 -37, amending fiscal year 2008 -2009 annual budget. [Winston Duke,
Director of Finance]
e. Approve the tax sale of trust property as submitted by Walker County Appraisal District. [Duke]
'
TATUTORY AGENDA
a.
a. Presentation, discussion and /or action with respect to Resolution #2009 -09 authorizing the
City Manager to apply for and accept, if awarded, 2009 JAG Recovery Grant from the H -GAC.
[Interim Police Chief Allwin Barrow]
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Y COUNCIL MEETING of MAY 5, 2009 BOOK "U"
motion. The motion passed 8 -0.
Interim Chief Barrow gave the presentation to the Council on usage of this grant. Chief Barrow expl
the award process and that the City was requesting $300,000; however, H -GAC had veto power and
reduce it to $100,000. Councilmember Forbus asked about the plans for usage of these funds. Chief
Barrow stated that the plan was to furnish equipment and technology for the Police Department,
b. Presentation, discussion and /or action with respect to adopting Ordinance 2009 -36 and authori g
the City Manager to enter into a Municipal Maintenance Agreement with the Texas Departmen of
Transportation (TxDOT). — (G. Isbell, Public Works Director]
Presentation, discussion and /or action seeking approval of a 50/50 matching Grant for
from Texas Department of Transportation (TxDOT) Aviation for the repair of the Airport
Building roof. [Isbell]
d. Presentation, discussion and /or action to authorize the City Manager to execute the Te:[�s ,
Department of Transportation (TxDOT) Advanced Funding Agreement for modifications of exist)) g
raised medians on Highway 30. [A. Kulhavy, City Planner]
Director of Public Works Glenn Isbell, P.E., briefed the Council on this project. Mr. Isbell noted that
removal of the median would allow the extension of the center left turn lane to allow for additional acc
to business along Highway 30. Business owner of Grisham Petroleum has submitted a letter of inter
the amount of $32,250 toward the total project cost of $57,000. Council discussed the "pro's and con':
the project and if the amount of $57,000 was solid.
5d. Approve Ordinance #2009 -37, amending fiscal year 2008 -2009 annual budget. (Winston Duke,
Director of Finance] Removed from Consent Agenda at the request of Councilmember
Woodward and Zender.
7. EXECUTIVE SESSION (6:45 p.m.)
City Council will conduct a closed session as authorized by Texas Government Code, Chapter 5 1,
and Section 551.072, deliberation regarding purchase, exchange, lease or value of real prope y:
acquisition of a tract of land for the future extension of the Transportation Master Plan Proj ct
known as 25' Street (Lakeridge). [Mayor J. Turner] I
8. RECONVENE IN OPEN SESSION (6:59 p.m.)
CITY COUNCIL MEETING of MAY 5, 2009 BOOK "U"
MAYORICITY COUNCILMEMBERICITY MANAGER
a. Discussion and set date for Town Hall Meeting regarding the Pilot Program for Recycling.
[Councilmember Barrett]
b. City Manager Status Report presentation and discussion on: [Bill Baine, City Manager]
1) Letter to TRA for state funding.
2) Public support for single family housing.
Councilmember Barrett stated that he felt that the proposed Recycling Pilot Program in Elkins
Lake warranted a Town Hall meeting to include all of City. Mr. Barrett requested that the
Council consider a location large enough to accommodate the attendance and to decide upon
a date. Councilmember Ray noted timeframes since January, 2009 that recycling had either
been discussed at a Council meeting, ordinances passed, and a Town Hall meeting with the
residences of Elkins Lake. Mayor Turner appointed an ad hoc committee, consisting of
Councilmember's Barrett, Forbus and Zander to establish a format for a Town Hall meeting
and report back to the Council at the May 19" meeting. Councilmember Woodward requested
that the Town Hall meeting appeal to the whole community.
City Manager Bill Baine informed the Council that a letter had been sent to TRA for assisting
with state funding. The deadline for submission of such letter required Mr. Baine to submit
prior the Council meeting date.
Mr. Baine requested public support for single family housing and stated that grants for this
would need support.
.IC COMMENTS (open)
None
�0. ADJOURNMENT.
Mayor Turner adjourned the meeting at 7:24 p.m.
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