MIN CC 04/21/2009CITY COUNCIL MEETING of APRIL 21, 2009 BOOK "U" 208
HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT
Council met in a regular session with the following:
INCILMEMBERS PRESENT: J. Turner, Wayne Barrett, Tom Cole, Charles Forbus, Melissa Mahaffey, Lanny
Mac Woodward, and Dalene Zender
ICERS PRESENT: Bill Baine, City Manager, Ann Smith, Interim City Secretary, Interim Counsel Leonard
. TO ORDER [6:00pm)
r Turner called the meeting to order.
iGE OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
cilmember Barrett led the invocation.
;ENTATIONS
Mayor Turner read Proclamation 2009 -09, honoring the Huntsville Hornet Basketball Team.
JC COMMENTS
Ray Martin addressed the Council on his concerns with land use on Item 6g of the agenda.
' ONSENT AGENDA
a. Ratify the contract with Ann Smith for services as the City Secretary.
b. Approve the minutes of the City Council meeting held April 7, 2009.
C. Approve Amendment One to the Joint Election Agreement with Huntsville Independent School
District for the Regular Election to be held on May 9, 2009.
d. Authorize the City Manager to execute a one -year contract with a one (1) year option to renew with
Ciba Corporation for the periodic purchase of polymer to be used at Robinson Creek Waste Water
Plant.
e. Authorize the City Manager to execute the contract (number 42595) with Office Depot US
Communities.
I. Authorize the City Manager to renew the contract with Transit Mix currently set to expire on October
1, 2009 for the periodic purchase of concrete mix to be delivered to the City of Huntsville.
g. Authorize the City Manager to execute a one -year contract with three (3) additional one -year
options to renew with Brenco Marketing and Grisham Petroleum as secondary vendor for the
periodic purchase of fuel to be delivered to the City of Huntsville.
h. Authorize the City Manager to execute award agreement for the acceptance of funds for the 2009
Click It or Ticket Memorial Day campaign.
i. Action with respect to purchase of vehicle from Police Forfeiture /Seized funds account.
Councilmember Woodward requesting pulling Item 5g for discussion; Councilmember Barrett
requested removing Item # 5h for discussion; and Councilmember Mahaffey requested Item 5i be
pulled for discussion.
Item 5g bid information was discussed regarding the brand name and type of gasoline product.
On Item 5h, Councilmember Barrett questioned page 50 of the grant application regarding the
number of tickets projected for seatbelt and child safety restrain violations. The timeframe for the
' grant was also discussed.
Councilmember Woodward moved to authorize the City Manager to execute the acceptance
of funds for the 2009 Click It or Ticket Memorial Day campaign. Councilmember Mahaffey
anrnndod thn mntinn VntP was unanimnuw_
Item 5i was discussed regarding the vehicle purchase. Councilmember Mahaffey requested that
the vehicle not be added to the fleet replacement schedule.
CITY COUNCIL MEETING of APRIL 21, 2009 BOOK "U"
6. STATUTORY AGENDA
a. Presentation, discussion and/or action with respect to the City of Huntsville Comprehensive
Financial Report for year ended September 30, 2008.
Ken Davis, CPA presented the Comprehensive Annual Financial Report for year ending Sep em ler
30, 2008. Mr. Davis reported that the City of Huntsville had managed all funds in accordance wit
Governmental Accounting Standards. Mr. Davis noted that the General Fund had an IncreasE in
fund balance of $1.7 million, giving $8 million in reserves. The Enterprise Funds had an increasf of
$1.9 million. Councilmember's Mahaffey and Cole gave "kudos' to the Finance Department E nd
Director Duke.
The motion passed 8 -0.
b. Presentation, discussion and /or action with respect to the second of two readings on Ordin
2009 -30, adopting the franchise agreement between the City and Entergy, Texas, Inc.;
adopting a surcharge tariff allowing Entergy Texas, Inc. to recover incremental franchise rental
through a surcharge calculated pursuant to the rate set forth in Subsection 11(b) of the franc
agreement.
C. Authorize the City Manager to purchase a side loader automated garbage demo truck wit a '
Wayne Body and Condor Chassis unit from Equipment Southwest Inc. to be placed as a bac p
unit at a cost not to exceed $161,898 to be appropriated from Solid Waste Fund Balance.
d. Authorize the City Manager to execute a contract for waterline cleaning services with
Services at a cost not to exceed $90,000.
Staff showed a video clip of the "pigging' procedure. Waterlines in Elkins Lake and Spring
have accumulated sediment over the years.
The motion passed 8 -0.
e. Authorize the Huntsville Police Department to apply for, and accept if awarded, 2009
Recovery Grant funding for four additional police officer positions.
Interim Chief Barrow presented the request for the grant to fund for four additional police offi er
positions. There is no local match required; however, the condition of the grant stipulates that e
city keep the four officer positions for one additional year beyond the three year grant pen d.
Various councilmember's questioned the cost per officer, benefits and current staffing shorta s.
Councilmember Forbus noted that he would like to see more foot patrol.
The motion passed 8 -0. ,
Presentation, discussion and /or action with respect to Resolution 2009 -08, authorizing the ity
Manager to apply for and accept the Town Creek Drainage Grant through FEMA in the amoun of
$11,100,000 with a 25% cash and in -kind match.
CITY COUNCIL MEETING of APRIL 21. 2009 BOOK "U" 210
This item was originally presented at the April 7, 2009 City Council meeting, with no action taken.
William Baine, City Manager, outlined nine possible sources of matching funds (In- Kind). The
sources recommended are: right of way donation, donation of labor (TDCJ), management
allocations, construct lake in- house, donation from Walker County of ROW, donation of sidewalks,
grant from Texas Parks & Land, State relief in match /Legislative relief, and fundraising or
endowments. Mr. Baine noted that the City of Huntsville would probably need to come up with
approximately $1,351,000 over a two year period. Tom Wager told the Council that this was the first
opportunity for a grant of this type and size in two decades. Mayor Turner noted that he was not in
favor of a tax rate increase or a bond election to support this item. Council discussed various
issues regarding the County assisting, allocation of matching funds over a two year period and
preventative maintenance.
This motion passed with a 5 -3 vote: Mayor Turner, Councilmember's Mahaffey and Cole
opposed.
g. Presentation, discussion and /or action with respect to an agreement with Kendig Keast
Collaborative to update Chapter 2, Land Use and Community Character of the Huntsville Horizon
Comprehensive Plan at a cost not to exceed $10,000.
ral
Presentation, discussion and/or action with respect to authorization of funding for water line
improvements along Highway 75 north to provide water and fire protection services to
improvements of the Scott's Company.
Presentation, discussion and /or action with respect to Ordinance 2009 -35, adopting a water
conservation plan and a drought contingency plan.
MAYORICITY COUNCILMEMBER/CITY MANAGER
a. Presentation, discussion and /or action with respect to acceptance of Cultural District Designation
Pilot Program funds award and Resolution 2009 -10, supporting the Huntsville Arts Commission
application to the Texas Commission for the Arts for Cultural District Designation.
Councilmember Woodward introduced this item and noted that each recipient would receive up to
$5,000 for the development of a Culture Designation application. Huntsville was one of seven cities
chosen to participate in the program. The application will be submitted for a cultural district with a
downtown focus.
In. Presentation, discussion and /or action with respect to report to City Council on Hotel Occupancy
Board activity.
I Councilmember Forbus read a written report from the Hotel Occupancy Board last meeting.
C. Discussion and/or action with respect to compliance audit of hotel occupancy tax funds for total
expenditures of said funds.
Councilmember Ray motioned to authorize the compliance audit of hotel occupancy tax
funds by the firm of Alvarez & Marsal. Councilmember Cole seconded the motion.
CITY COUNCIL MEETING of APRIL 21, 2009 BOOK "U"
Councilmember Forbus reported that the Hotel Occupancy Board had review qualificatioi
several firms. Mr. Duke introduced two members of the firm, Nancy Zielke and Teri Wylie, S
Director. The audit firm will do a city -wide Hotel Occupancy Tax Compliance review
organizational assessment. Ms. Zielke stated that the estimated work effort would be three w
The cost of complete audit service will be $36,000, which will be paid the hotel occupancy tax.
Councilmember Ray noted the audit will consist of procedures and compliance.
The motion was passed 8 -0.
d. Presentation, discussion and /or action regarding the future of the Hotel Occupancy Board
Councilmember Woodward asked "where do we go with the Hotel Occupancy Bc
Councilmember Woodward introduced this item and noted that each recipient would receive
$5,000 for the development of a Culture Designation application. Huntsville was one of seven
chosen to participate in the program. The application will be submitted for a cultural district I
downtown focus.
Councilmember Ray stated that the board is a permanent board established by Ordinance.
structure and purpose are stated in the Ordinance.
e. Presentation, discussion and /or action with respect to replacement of member on the
Occupancy Tax Board.
Item was pulled by Mayor Turner.
City Manager Status Report presentation and discussion on:
1) Airport grant will be discussed at a later date.
2) A proposed "Bike routes" presentation was requested by Councilmember Ray. The [1ty
Planner presented several maps with street widths. The funding for "striped routes" Ire
42.00 per /foot of roadway while shared routes can be marked with signs at a cost of 0 ,
each. This results in a cost of $1500 per block for striped bicycle routes and $400 1:er
bock for signed shared roadways. The Council discussed the problem with downto n
streets and parking.
3) City Planner Kulhavy gave a presentation on the Neighborhood Electric Vehicles(N V
routes. Mr. Kulhavy showed mapped routes where NEV's could legally operate. A er
approval of the routes, they will be placed on the City website and relayed to the media{
8. PUBLIC COMMENTS (open)
a. Tamara Chasteen — Ms. Chasteen spoke in support of curbside recycling and suggested
cycling in Boulder Colorado and Canton, New York as model programs.
b. Joseph — Mr. Joseph spoke of various laws and the need for enforcement.
C. Ray Martin - Mr. Martin spoke on land use and CPAC Comprehensive Plan.
d. Ryan Reed — Mr. Reed spoke on behalf of the SHAMOS, student medical organization of
promoting a gala to raise funds for a designated driver program.
ADJOURNMENT [9:00pm]
With no further ass, Mayor Turner adjourned the meeting.
bus'
Ar'n Smith, Interim City Secretary
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