MIN CC 10/07/2008CITY COUNCIL MEETING of OCTOBER 7, 2008 BOOK "U" 150
UTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 7TH DAY OF OCTOBER, 2008, IN THE CITY
L, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT6:OOPM.
Council met in a regular session with the following:
CILMEMBERS PRESENT: J. Turner, Wayne Barrett, Tom Cole, Charles Forbus, Clarence Griffin, Melissa Mahaffey,
Ray, Mac Woodward, Dalene Zander
ERS PRESENT: Bill Baine, City Manager, Thomas Leeper, City Attorney; Stephanie Brim, City Secretary
iducted a work session to discuss proposed changes to the City's burn ordinance, as presented by
Melissa Templeton - Mahaffey and Chief Tom G, isham.
TO ORDER [6:03pm]
Turner called the meeting to order.
OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
ember Griffin led the invocation.
JBLIC COMMENTS (regarding agenda items only)
me.
ZF" .n, . ,QNS
r- 1 •!; 2008 -35, naming October 5-11, 2003 as Fire Prevertion Week, was accepted by Chief Tom Grisham.
SENT AGENDA
Approve minutes of the City Council meetings of August 19, Septembor 2 aid 16, 2078.
Approve the purchase of PCs and network equipment ata cost not to exceed $48,512 for non capital equipment, and
approve the purchase of servers at a cost rot to exceed $36,530 to be funded from budgeted funds.
Approve the purchase of the annual Crimes licersa agreement at a cost not to exceed $30,000 to be funded from
budgeted funds.
Approve Ordinance 2009 -01, authorizing certain FY 2007 -08 budget amendments.
Councilmember Woodward moved to approve the Consent Agenda: and Councilmember Zander seconded the
mctir, The motion passed 9.0.
UTORY AGENDA
Presentation, discussion and/orpossible action to authorize the City Managerto execute the contralto award the low
base bid to Woodway Construction Company for the construction of a five foot (5') concrete sidewalk and handicap
ramps along the east side of Boettcher Drive from 6eto Street to Turner Street at a cost not to exceed $47,680 to be
funded from budgeted funds.
The project was approved for funding daring the FY 2007 -08 budget process in the amount of $36,647. This
school sidewalk project was developed to ne ;n alleviate the congestion around the school and give a safe access
to Stewart Elementary School.
budgeted funds: and Councilmember Forbus seconded the tioticn.
After discussion. Councilmember Griffin moved to table this iterranid_ i_c-uncilmember Forhus seconded the
motion. The motion passed 7 -2 with Councilmenlj rT Cole and Ray vetina- c,�inst '
Presentation, discussion cndbr possible action to authorize the City Manager ?o execute the Cooperative Purchasing
Interlocal Agreement between the City of Fort Woth and the City of Huntsville.
The City of Fart Worth, Texas, has requested permission to utilize the City of Huntsvi ile's contract for auctioneer
service,. The City of Huntsville solicited bids under the State of Texas and City of Huntsville purchasing policy and
procedure for this contract in July 2008. Theinterlocalisnotexclusivetotheauctioneercontract andwillallowaccess
and sharing of all contracts between the City of-luntsville and the City of Fort Worth.
CITY COUNCIL MEETING of OCTOBER 7, 2008 . BOOK "U" - 151
C. Presentation, discussion and/or possible action onEastham- Thomason Park Projects.
The Texas Parks and Wildlife grant was awarded to the City of Huntsville for improvements at Eastham- Thomason
Park. All aspects of the project for which the grant was received have been completed. There is now approximately
$120,000 remaining in grant monies available to designate to other EasthamThomason Park projects.
d. Presentation, discussion and/or possible action onOrdinance 2009 -02: sidewalks.
Mayor Turner pulled this item from the agenda no action was taken
MAYOR /CITY COUNCILMEMBERICITY MANAGER REPORT
a. Presentation, discussion and/or possible action onappointments tovariCLIS City Boards and Commissbrs.
To the Board of Adjustments and Appeals... reappoint Tom Davis; and appoint Larry Graves.
To the Zoning Board of Adjustments... reappoint John Bradley and.Jack Olsta; and appoint Dan Phillips.
To the Planning & Zoning Commission... reappoint David Anderson; and Bill Knotts.
To the Economic Development Council... reappoint Wendell Baker, Jr. and Bill Hodges; and appow!Tom Blackard,
Sally Neison and Jack Setterberg.
To the Huntsville Arts Commission... reappoint Russell Martinez, Hattye Owens, Margaret Smith and Keith
Williams; and appoint James Carter and Palsy A.nn. Reed.
To the Beautification Corrimittee..reappoint David Moorman and Patsy Pierce, andappoint Helen Belcher.
To the Cemetery Advisory Board... reappoint Gene Barrett, D'A rinc Crews, Percy Howard and James Patton; and
' appoint Bonnie Thorne.
To the Huntsville Housing Authority—reappoint Darryl Gardner; and appoint Billie Dowdy.
To the Main Street Advisory Board.. reappoint fern Frosch and Cheryl Spencer; and appoint Scott Dornbush.
To the Huntsvi ^e Public Library Bcard.. reappoinl. Julie Wood; and appoint Gayle Phillips.
To the Parks & Recreaboo Advisory Beard- resnooint %1axi3 Farris and Woody Woods.
To the Police Promotional Review B,,aro... reappoint Rissie Owen;.
To the Youth Advisory Boad... reaproi,d Da a Hareison and Jar:kie Pace; and appoint Renatta Nance, Kelsey
Sapp, Sheridan Grant and Allison Fair.
To the Convention & Visitors Bureau, uppoint Cnnnclmemb,er Charl•as Forbus as City Counci! epresenta!ive.
b. Presentation, discussion and /or possible action onthe proposed fire services contract with Walker County.
Mayor Turner announced that this item will be discussed in Executive Session following the Work Session
r,. Presentation, discussion and br possible actionon Channel 7 Contract with Sam Housion State University.
Counci (member Ray provided a brief report on the status of Channel 7 projects/service upgrades: live airing began
with tonight's meeting, the accurate schedule is on the website, equipment upgrades are generally completed, and the
one remaining issue is to air the missed summer City Council meetings.
Noaction was taken on this item
d. Presentation, discussion and/or possible rctiorion the FY 2007 -08 budget for the Convention & Visitors Bureau.
e. Report on status of the following pr <ge ts/progra.ros:
City Manager Bill Baine providsd a brief report on thr status of the fcCov✓ing projects(1) Huar2neeperds;(2)
Cleanup status; (3) Automated trash pickup s'atu, (4) Ravenw'ood Project: building states, and first pass on financials;
(5) Town Creek drainage structuie;(f) University Street! Town Creek repairs;(7) Sound system.; (8) SH 19 initiative;
(9) "Dirty dozen" code violator program; and (10) Parkwood Plaw possible solution.
' Mlayor Turner announced that item (41 will bediscusSgd in Executive Session following the Work Session_ No
action was taken on anv of these items.
f. Execulwe Session. City Council s ✓i :l conduc?aclo;nd session as authorized by Texas Government Code, Chapter 551,
Section 651.074 - personnel matters, regaruing the appointment, employment, evaluation. reassignment, duties,
discipline, or dismissa! of a public office, or ernpuyee; specifically to disouss City Manager Bill Baine.
Mayor Tumer announcc,i that this stem id: LP rk Session
CITY COUNCIL MEETING of OCTOBER 7. 2008 BOOK "U" 152
PUBLIC COMMENTS (Open.)
Joseph Milam. Mr. Milam discussed calcium depletion as an effect of electromagnetic radiation, and presented
the City Council to review.
DeKeenan Bell and Sheridan Grant. Mr. Bell and Mr. Grant introduced themselves as the Youth Council reps
the City Council Youth Advisory Beard.
MEDIA INQUIRIES
Rich Heiland (www.walkerfreeoress.com). Mr. Heiland inquired if itwas the Council's intention to discuss legal action and
notice was posted in compliance with regulations (with respect to the TIRZ No. 1 Ravenwood project).
George Russell (EVN). Mr. Russell inquired if City staff were capable of planning or designing serpentine sidewalks
wound around trees, and if the Council would accept the services of a pro bono, expert ADA designer for sidewalks.
RECESS [7:14- 7:25pm]
WORK SESSION [7:25 -8: 10pm]
City Council conducted a work session to discuss, prioritize, schedule and provide guidance to staff on proposed
topics and speakers.
EXECUTIVE SESSION [8:10- 9:25pm]
City Council held a closed session on items:
7b. Presentation, discussion and/or possible action on the proposed fire services contract with Walker County, a
authorized by Texas Government Code, Chapter 551, Section 551.071 — consultation with counsel on legal matters, an
Section 551.072 — deliberation regarding purchase, exchange, lease or value of real property and
7e(4). Report on status of the following projects /programs: Ravenwood Project: Bui !ding status. and first ,
financials, as authorized by Texas Government Code, Chapter 551, Section 551.071 — consultation with counsel on leg
matters; and
7f. Personnel matters, specifically to discuss City Manager Bill Baine, as authorized by Texas Government Cod
Chapter 551, Section 551.074 — personnel mahers, regarding the appointment, employment, eva!uation, reassignment, dutie
discipline, or dismissal of a public officer or employee (Itern 7f. was not discussed)
RECONVENE [9:25pm]
City Council reconvened in Open Session; no action was taken.
ADJOURNMENT [9:25pm]
Mayor Turner adjourned the meetng.