MIN CC 07/01/2008CITY COUNCIL MEETING of JULY 1. 2008 BOOK "U" 126
JTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 1 ST DAY OF JULY, 2008, IN THE CITY
ATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:OOPM.
Council met in a regular session with the following:
MEMBERS PRESENT: J. Turner, Wayne Barrett, Tom Cole [6:10pm], Charles Forbus, Clarence Griffin,
Lanny Ray, Mac Woodward, Dalene Zander
3 PRESENT: Gene Pipes, Interim City Manager; Stephanie Brim, City Secretary
RK SESSION [5:15- 5:55pm]
Council conducted a work session to discuss the Rita B. Huff Animal Shelter. Barbara Collins presented information
City Council and requested additional funds for the next fiscal year.
TO ORDER [6:OOpm]
Turner called the meeting to order.
OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
ember Griffin led the invocation.
BLIC COMMENTS (Agenda items only.)
in Wagamon. Mr. Wagamon spoke in regards to Robinson Creek Wastewater Treatment Plant, water production in
feral, and urged the Council to review needs prior to borrowing money.
Dme Russell. Mr. Russell spoke in analogies about budgeting, City staff and spending.
TENT AGENDA
Approve the minutes of City Council meetings held on May 20, June 3, 17 and 24, 2008.
Approve annual maintenance agreement in the amount of $25,000 for Bentley software licensing and support.
Approve the bid for various concrete products through an annual contract with Service Ready Mix and Transit P
Concrete.
Approve the bid for CRS2 product through an annual contract with Cleveland Asphalt at the amount of $1.9543 1
gallon.
Approve the bid for flexible base products through an annual contract with Pavers Supply for the purchase of
stabilized flexible base products and flexible base picked up by the City only and to allow the continuance of the contr
for Service Ready Mix for delivered flexible base.
Approve annual maintenance agreement in the amount of $25,000 for Bentley software licensing and support.
Bentley has been the primary software used by the Public Works department since 1994. Bentley Systc
develops professional enterprise -wide engineering, modeling, design, and computer aided design (CAD) software for
geo- engineering /GIS, civil, mechanical, plant, and building industries. Bentley software is comprised of approxima
20 -30 software packages of which the City currently uses ten.
UTORY AGENDA
Presentation, discussion and /orpossible action on Ordinance 2008 -27, to consider budget amendments to the FY 2007-
08 budget. ■
Councilmember Woodward moved to aoorove Ordinance 2008 -27, to consider budget amendments to the FY
2007 -08 budget? and Councilmember Zender seconded the motion. The motion passed 9 -0
)R/CITY COUNCILMEMBER/ CITY MANAGER REPORT
Presentation, discussion and /or possible action to appoint members to the City Council Committees:
Finance — Councilmembers Mac Woodward, Dalene Zender, and Wayne Barrett;
Personnel — Councilmembers Melissa Mahaffey, Tom Cole, and Lanny Ray;
CITY COUNCIL MEETING of JULY 1, 2008 BOOK "U" 127
Communications & Service — Councilmembers Dalene Zander and Charles Forbus;
No appointments were made to the Technology Committee; and
Councilmember Griffin will visit with Mayor Turner at a later date to determine committee preference.
Councilmember Woodward moved to approve appointments to the City Council Committees as presented by
Mayor Turner and Councilmember Mahaffey seconded the motion The motion passed 9 -0
b. Presentation, discussion and /or possible action on a letter of request from Joiner Partnership, Inc.,
architectural services for the NE fire station.
C. Presentation of program updates on:
(1) Septic tank waste pilot program.
Based on a request from local service companies, and results of a pilot study, Council approved the
acceptance of septic waste at our wastewater treatment plants this past January. The plant actually began
receiving the waste as a part of a pilot study on October 1, 2007. As of June 1, 2008 a total amount of $14,431.86
in revenue has been collected since the Robinson Creek wastewater treatment plant began accepting septic
waste. The start up cost was approximately $4,000. Three local vendors have been permitted to haul septic waste
to this facility.
This program has been managed using existing staff and any increased operational costs have been
negligible. Waste is received two to three times per week, with a weekly volume of approximately 5,000 to 6,000
gallons. Several haulers have expressed interest but are hesitant to move from their current dumping location
until they are comfortable that this will be a permanent operation.
The program is providing a necessary service to local companies at a very reasonable rate and the City of
Huntsville is receiving revenues that would otherwise be going to Riverside or Bryan.
No action was taken on this item.
(2) Robinson Creek/Texas Commission on Environmental Quality agreed order.
The City of Huntsville received a Notice of Enforcement Action from the Texas Commission on
Environmental Quality (TCEQ) yesterday concerning the findings of an inspection of the Robinson Creek
Wastewater Treatment Plant in February. The inspection referenced two specific problems at the plant:
1. Sanitary Sewer Overflows ("SSOs"). The City of Huntsville self reported six SSOs in the collection system that
serves the Robinson Creek plant. The overflows totaled less than 1,000 gallons, and represented a decrease
from thel3 SSOs reported the year before. However, a spill of any size is a violation and subject to fines. The
overflows were all at manholes, and were a result of a variety of causes, such as accumulated grease, roots, or
other obstructions. The proposed fine for this violation is $5,800.
2. Settleablility and Sludge Blanket levels at the plant This inspection was completed approximately 30 days
after the flow from the McGary Creek lift station was re- directed from the AJ Brown plant to Robinson Creek.
The wastewater from this lift station is very poor in quality and has forced several operational changes at the
plant in an effort to treat it. The final effluent leaving the plant has remained in compliance with our permit, and
we are continuously working to resolve the two issues cited in the inspection. The fine for this violation is
$2,875.
The TCEQ has offered to the City of Huntsville the opportunity to settle this Agreed Order for a payment
of $6,942 if we pay now and obtain full compliance with the order. The TCEQ recognizes in the Order that the
City has made a sizable investment in its collection and treatment system and has a plan in place to monitor,
diagnose, and repair the collection system in an effort to reduce /eliminate SSOs. This commitment to improve
our collection system was taken into consideration by the TCEQ as they developed the Agreed Order.
No Council action was taken on this item.
(3) Ravenwood development. I,
Interim City Manager Gene Pipes presented a brief update to the City Council regarding the timeline and
details of recent developments — plat approval, permits, etc.
Several Councilmembers expressed concern over specifics in the two contracts with the developer.
Councilmember Ray raised a point of order regarding Councilmember Woodward's previous conflict of interest
affidavit. Councilmember Woodward left Council Chambers during the discussion. Councilmember Ray raised
specific questions and(or issues to be addressed by staff. Councilmember Barrett requested clarification on
different staff and board roles and responsibilities. Councilmember Cole suggested a work session.
No Council action was taken on this item f
d. Presentation, discussion and/orpossible action on a letter of request from United Methodist Action Reach -out Mission,,��
by Youth (U.M. ARMY) for a waiver of certain permits.
[Note: Mayor Turner and Councilmembers Cole and Woodward filed conflict of interest affidavits, and left they"
Chambers during the discussion and action on this item.] it
CITY COUNCIL MEETING of JULY 1, 2008 BOOK "U" 128
Presentation of DRAFT FY 2008 -09 budget.
Interim City Manager Gene Pipes presented the draft budget to the City Council and read a prepared staterrE
Mayor Turner suggested that, given the hour, the Council review the budget and come to the work session scheduled
July 8, 2008 with questions and concerns.
No action was taken on this item.
BLIC COMMENTS (Open.)
r Martin. Mr. Martin commented on the Sam Houston State University Master Plan as using the City's nonexistent land
j, and on animal control issues such as an ordinance for dangerous dogs.
n Waoamon. Mr. Wagamon spoke on citizen oversight of boards and the role of staff, on public improvements, and wl-
is what, who has authority, etc.
)roe Russell. Mr. Russell stated that Ravenwood would pose irreparable harm to the City.
INQUIRIES
JRNMENT [7:43pm]
Turner adjourned the regular meeting.
,City Secretary
1
C