MIN CC 06/03/2008CITY COUNCIL MEETING of JUNE 3, 2008 BOOK "U" 120
UTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 3RD DAY OF JUNE, 2008, IN THE CITY
ATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:OOPM.
Council met in a regular session with the following:
CILMEMBERS PRESENT: J. Turner, Wayne Barrett, Tom Cole, Charles Forbus, Clarence Griffin, Melissa
Ray, Mac Woodward, Delano Zander
PRESENT: Gene Pipes, Interim City Manager; Thomas Leeper, City Attorney; Stephanie Brim, City
SESSION [5:00- 6:OOpm]
uncil conducted a work session at which they discussed Huntsville Police Department staffing scenarios and
presentation by Chief Jean Sanders and Lt. Wes Altom, and a potential letter of intent to consider devel
tent for Yorkshire Estates. [NOTE: Councilmember Cole left at 5:45pm and did not return for the regular m
CALL TO ORDER [6:OOpm]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US and TEXAS FLAGS, INVOCATION
Councilmember Griffin led the invocation.
PUBLIC COMMENTS (Agenda items only.)
tmation 2008 -23 — Garden Club Month, as accepted by several members of the Huntsville Garden Club.
tmation 2008 -22 — Huntsville High School Music Program Day, accepted by Director Nick Luggerio. The HHS
Stingers played two short pieces for the City Council.
SENT AGENDA
Approve the minutes of City Council meetings held on March 18, March 28, April 1 and April 8, 2008, subject
correction of the March 18, 2008 minutes to reflect attendance by Councilmember Tom Cole.
Approve a contract with Dowtech Specialty Contractor to construct a chlorine enclosure building for security purpos(
Approve a 48 -month lease contract through US Communities for the replacement of seven new copiers at a cost
$1,341.40 per month and to approve replacing remaining copiers as their terms expire.
Approve a contractwith Dowtech Specialty Contractor to construct a chlorine enclosure building for security purp(
The chlorine building project was budgeted in the Capital Improvements portion of the budget associated wit
Palm Street Water Plant improvements project. The chlorine building will provide safety and security to this ft
by enclosing the chlorine cylinders. The current chlorine facilities at the Palm Street Plant include two 1 -ton chi
cylinders. The building will be sized to handle all the chlorine on site. The bids were opened on May 13, 2008 at
pm, with the low bidder Dowtech Specialty Contractor with a bid of $236,000.
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The motion passed 8 -0.
Approve a 48 -month lease contract through US Communities for the replacement of seven new copiers at a cost o
$1,341.40 per month and to approve replacing remaining copiers as their terms expire.
There are 17 copiers used throughout the City of Huntsville facilities currently under purchasing cooperativ
contracts. All copiers have been combined into one account for better monitoring and quantity discount possibilities.
Quotes have been received from three purchasing cooperatives and the best pricing was obtained through U
Communities. Procurement of items or services through a purchasing cooperative meets all competitive biddin
guidelines and regulations mandated by the State of Texas.
1
CITY COUNCIL MEETING of JUNE 3, 2008 BOOK "U" 121
Seven copiers were due for replacement. An additional 10 copiers will also be replaced when existing contracts
expire. All copiers will be placed on a48-month lease. The total cost for all copiers will be $3,117.60 per month
through the remaining 2007 -08 budget year.
STATUTORY AGENDA
a. Presentation, discussion and /orpossible action on Resolution 2008 -05, to consider supporting a settlement proposal to
resolve Entergy Texas, Inc.'s case to increase electric rates pending before the Public Utility Commission.
A brief presentation was made regarding the status of the settlement provisions by Stephen Mack, from The
Lawton Law Firm of Austin Texas.
b. Presentation, discussion and /or possible action on Ordinance 2008 -22, to amend the FY 2007 -08
Councilmember Woodward moved to approve Ordinance 2008 -22, to amend the FY 201
Councilmember Mahaffey seconded the motion. The motion passed 8 -0.
MAYOR/CITY COUNCILMEMBERI CITY MANAGER REPORT
a. Presentation, discussion and /orpossible action to appoint Mayor Pro Tem.
was present at the dais but did not participate on the vote for this item.]
b. Presentation, discussion and /or possible action on creation of and appointments to the Ad Hoc Development Code
Review Committee: Mayor J. Turner, Councilmembers Lanny Ray and Dalene Zander, Planning & Zoning Commission
Members Eric Johnston and John Wagamon, and City staff Thomas Leeper, Steve Stacy, P.E., Glenn Isbell, P.E., and
the future City Planner.
Mayor Turner moved to appoint Councilmember Mac Woodward as Mayor Pro Tempore; and Councilmembers
Barrett and Zender simultaneously seconded the motion. The motion passed 7 -0.
C. Presentation, discussion and /orpossible action on continued passport service.
City Secretary Stephanie Brim reported on passport services and requested guidance from the City Council as
whether to continue the service.
City Council requested additional information for action on this item at the next regular meeting.
d. Update on solid waste automation.
Gene Pipes, Interim City Manager, gave a brief report on the status of the solid waste automation project.
No action was taken on this item.
e. Report on electricity franchise renewal with Entergy Texas.
A brief presentation was made regarding the status of the settlement provisions by Stephen Mack, from
Lawton Law Firm of Austin Texas.
No action was taken on this item.
PUBLIC COMMENTS (Open.)
Marion Wagamon. Mrs. Wagamon approached the Council about building sidewalks in certain corridors
RECESS [8:03- 8:08pm]
' EXECUTIVE SESSION [8:08- 8:35pm]
City Council conducted closed session as authorized by Texas Government Code, Chapter 551, Section 551.074—p
matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, ordismissal of a public
employee; specifically to evaluate and discuss the duties of the Interim City Manager.
RECONVENE in OPEN SESSION
No action was taken.
CITY COUNCIL MEETING of JUNE 3, 2008 BOOK "U" 122
MEDIA INQUIRIES
None.
ADJOURNMENT [8:35pm]
Mayor Turner adjourned the meeting.
Brim, City
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