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Monthly Posted Agenda - 1/1/2014 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 7, 2014 6:00 PM MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee Texas one state under God one,and indivisible. 3 PRESENTATION N O - Presentation on Huntsville Police Department Best Practices Recognition 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on December 17,2013.[Lee Woodward,City Secretary] b. Adopt Ordinance 2014-17, amending the FY13-14 budget for Capital Improvement Projects. [Steve Ritter, Finance Director] c. Approve the purchase and installation of three generators to be placed at various water well sites, second reading. [Dr. Sherry McKibben,Director of Neighborhood Resources] d. Authorize the City Manager to enter into a contract for Rehabilitation of the Elevated Storage Tank #1 at Palm Street Water Plant,Project-#13-09-03,second reading.[Aron Kulhavy,Director of Community and Economic Development] e. Approve tax sale bid for trust properties GEO ID 3323-030-0-01100, Elkins Lake, Section 3A, Block 30, Lots 11 and 12 (Property IDs 25929 and 25930,respectively).[Steve Ritter,Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to approve Amendment No. 1 to Task Order No.4 with Schaumburg and Polk,Inc.(SPI)for the purpose of including construction engineering services for Safe Routes to School(SRTS)Project 09-01-01.[Aron Kulhavy,Director of Community and Economic Development] b. Presentation, discussion,and possible action to authorize the City Manager to award a construction contract for Avenue J and Lake Road sidewalk projects #11-10-32 and #11-10-33. [Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve Mayor's appointments to City Council Committees. [Mayor Woodward] b. Presentation, discussion, and possible action to approve Mayor's nomination for alternate representative to the Houston- Galveston Area Council(H-GAC).[Mayor Woodward] c. Presentation, discussion, and possible action to approve Mayor's nomination of Kristie Kelarek and Rainee Thompson to open(adult and youth, respectively)positions on the Youth Advisory Board.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA tl 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice concerning economic development negotiations on project Snoopy.[Matt Benoit,City Manager,and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 — counsel on legal matters-to receive legal advice on non-profit corporation exemptions from property taxes and prohibited activities.[Leonard Schneider,City Attorney] 12. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the January 7,2014 City Council Agenda was posted the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the C' s website, hun tx.gov,in compliance with Chapter 551,Texas Gov m ntCods. DATE OF POSTING: P �l 1 TIME OF POSTING: ]C a pm Woodward,City Secretar TAKEN DOWN: l 8 pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 � Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 7, 2014 6:00 PM MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PRESENTATION - Presentation on Huntsville Police Department Best Practices Recognition 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on December 17,2013.[Lee Woodward,City Secretary] b. Adopt Ordinance 2014-17, amending the FY13-14 budget for Capital Improvement Projects. [Steve Ritter, Finance Director] c. Approve the purchase and installation of three generators to be placed at various water well sites, second reading. [Dr. Sherry McKibben,Director of Neighborhood Resources] d. Authorize the City Manager to enter into a contract for Rehabilitation of the Elevated Storage Tank #1 at Palm Street Water Plant, Project-#13-09-03,second reading. [Aron Kulhavy,Director of Community and Economic Development] e. Approve tax sale bid for trust properties GEO ID 3323-030-0-01100, Elkins Lake, Section 3A, Block 30, Lots 11 and 12 (Property IDs 25929 and 25930,respectively).[Steve Ritter, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to approve Amendment No. 1 to Task Order No.4 with Schaumburg and Polk, Inc.(SPI)for the purpose of including construction engineering services for Safe Routes to School(SRTS) Project 09-01-01.[Aron Kulhavy,Director of Community and Economic Development] b. Presentation, discussion,and possible action to authorize the City Manager to award a construction contract for Avenue J and Lake Road sidewalk projects #11-10-32 and #11-10-33. [Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve Mayor's appointments to City Council Committees. [Mayor Woodward] b. Presentation, discussion, and possible action to approve Mayor's nomination for alternate representative to the Houston- Galveston Area Council(H-GAC).[Mayor Woodward] c. Presentation, discussion, and possible action to approve Mayor's nomination of Kristie Kelarek and Rainee Thompson to open(adult and youth, respectively)positions on the Youth Advisory Board.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071—to receive legal advice concerning economic development negotiations on project Snoopy. [Matt Benoit,City Manager,and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 — counsel on legal matters-to receive legal advice on non-profit corporation exemptions from property taxes and prohibited activities.[Leonard Schneider,City Attorney] 12. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 13. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift; 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087-deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,'rf necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 7,2014 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.hunts lflietx.gov,in compliance with Chapter 551,Texas G7�1, Code. DATE OF POSTING: 1 L� TIME OF POSTING: ` e pm / Lee o ard,City Secretary TAKEN DOWN: am(pm) II CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Vinessa Mundorff,Chair Danielle Hill Lauren Waters Susan Thompson c�v°� Stacy Godby Kendall Scudder Shannon Duncan Laiton King Michelle Spencer Joseph Godinez Dustin Mendoza Brenda Grahmann Devon Olivier McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY,JANUARY 9, 2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the January 9,2014,Youth Advisory Board Agenda was posted on the City Hall bulletin board, �In7c�"pl ".=thr&apter eand readily accessible to the general p lic at all s, and to the websfte, www.huntevilletx.gov, 551,Texas Government Code.DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: Woo rd,Cit ecretary �� am/p CITY OF HUNTSVILLE, TEXAS • Mac Woodward,Mayor Vinessa Mundorff,Chair Danielle Hill Lauren Waters Susan Thompson G�Y°t•p Stacy Godby Kendall Scudder Shannon Duncan Laiton King Michelle Spencer Joseph Godinez Dustin Mendoza Brenda Grahmann I Devon Olivier McKayla Chamberlain Joshua Winston YOUTH ADVISORY BOARD AGENDA THURSDAY, JANUARY 9,2014—4:30 PM CITY HALL LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two worldng days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'K,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,H necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 9,2014,Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsviiletx.gov,in corn Banc with Chapter 551,Texas Government Cod4Lee DATE OF POSTING: u� TIME OF POSTING: ard,City Secretary TAKEN DOWN: PARKS AND RECREATION ADVISORY BOARD AND HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. MAYOR MAC WOODWARD Nate Grigsby, Chairman Woody Woods, Vice Chairman Conrad Liles Rhonda Reddock % f Kevin Edney Maxia Farris cm Keith Jenkins, SHSU Chris Cirrito Ray Black, HSP John K. Smither Marcus Evans, HISD PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 13, 2014, 12:00 P.M. Immediately followed by the HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. BOARD AGENDA Huntsville City Hall—Council Chambers, 1212 Avenue M, Huntsville,TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the November 11, 2013 meeting. B. Presentation, discussion and/or possible action on the update for the new baseball field. C. Presentation, discussion and/or possible action on the fee schedule for ball field rentals. D. Presentation, discussion and/or possible action on the 2014 Beautification Golf Tournament. E. Presentation, discussion and/or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment 1. Call to Order Huntsville Natural and Cultural Resources, Inc. Meeting(Immediately Following P&R Board) 2. Public Comments 3. Discussion and/or Action Items • Presentation, discussion and/or possible action on the election of Board Members. • Presentation, discussion and/or possible action on the minutes from January 14, 2013 meeting. • Presentation, discussion and/or possible action on the green space update. 4. Adjournment of the Huntsville Natural and Cultural Resources, Inc. Meeting CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for January 14, 2013, was posted on the City Hall bulletin ard, a place conve lent and re accessible to the general public at all times,in compliance with Chapter 551,T as Gov( ov ma Co Date of Posting: C ' -` Time of Posting: Taken Down: L • PARKS AND RECREATION ADVISORY BOARD AND HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. MAYOR MAC WOODWARD Nate Grigsby, Chairman Woody Woods, Vice Chairman Conrad Liles Rhonda Reddock �, Kevin Edney Maxia Farris �c�a� Keith Jenkins, SHSU Chris Cirrito Ray Black, HSP John K. Smither Marcus Evans, HISD PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 13, 2014, 12:00 P.M. j Immediately followed by the HUNTSVILLE NATURAL AND CULTURAL RESOURCES, INC. BOARD AGENDA Huntsville City Hall —Council Chambers, 1212 Avenue M, Huntsville,TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the November 11, 2013 meeting. B. Presentation, discussion and/or possible action on the update for the new baseball field. C. Presentation, discussion and/or possible action on the fee schedule for ball field rentals. D. Presentation, discussion and/or possible action on the 2014 Beautification Golf Tournament. E. Presentation, discussion and/or possible action the update from the Community Services Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division 4. Adjournment 1. Call to Order Huntsville Natural and Cultural Resources, Inc. Meeting(Immediately Following P&R Board) 2. Public Comments 3. Discussion and/or Action Items • Presentation, discussion and/or possible action on the election of Board Members. • Presentation, discussion and/or possible action on the minutes from January 14, 2013 meeting. • Presentation, discussion and/or possible action on the green space update. 4. Adjournment of the Huntsville Natural and Cultural Resources, Inc. Meeting CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recr dvisory Board agenda for January 14, 2013, was posted on the City Hall bulletin b ard, a place convenient nd r adily accessible to the general public at all times, in compliance with Chapter 551,T s Gov r t Code. Date of Posting: ` (:'\1 I y B . Time of Posting: 30 Taken Down: I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Councilmember Ronald Allen W Councilmember Andy Brauninger W. James Fitch �t'° Debra Durda PROPERTY ACQUISITION AND DISBURSEMENT POLICY DISCUSSION MONDAY,JANUARY 13,2014—5:30 P.M. CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(9361291-5403), two working days prior to the meeting for appropriate arrangements. DISCUSSIOWACTION To discuss,hear presentations and/or reports and potentially take action on the following items: a. Discuss objectives and projects. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the January 13,2014,Property Acquisition and Disburse ant Policy Discussion agenda was posted on the City Hall bulletin board,a place convenient and readily acceasi to the general public at II times,and t City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Cock DATE OF POSTING: TIME OF POSTING: 2 /� a ,City Secretary TAKEN DOWN: l t CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Councilmember Ronald Allen 'mY Councilmember Andy Brauninger t James Fitch1*V Debra Durda I I PROPERTY ACQUISITION AND DISBURSEMENT POLICY DISCUSSION MONDAY,JANUARY 13,2014—5:30 P.M. CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403), two working days prior to the meeting for appropriate arrangements. DISCUSSION/ACTION To discuss,hear presentations and/or reports and potentially take action on the following items: a. Discuss objectives and projects. 'B,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the January 13,2014,Property Acquisition and Disbursement Policy Discussion agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general publi at all times,and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government DATE OF POSTING: 'L( TIME OF POSTING: < oodward,City Secretary TAKEN DOWN: J a CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit City Manager,Ex-Officio Reggie Lepley ` David Zeller,Ex-Officio James Patton H Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:0012M) WEDNESDAY,JANUARY 15,2014 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such dosed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the January 15,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City s website, www.huntBvilletx.gov,in comp) nee with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: oodward �'/ t CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit City Manager,Ex-Officio Reggie Lepleyt David Zeller,Ex-Officio James Patton , Jordan Herrin '� NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION(5:OOPM) WEDNESDAY,JANUARY 15,2014 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the January 15,2014,Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general at all times, and to the City's webelte, www.huntsvilletx.gov,In compliance with Chapter 551,Texas Government DATE OF POSTING: TIME OF POSTING: � ' C TAKEN DOWN: Tl��(� ✓� tie see ry r CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 R Keith D.Olson,At-Large Position 4 "H Joe Emmett,Ward 1 N Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday,January 16,2014 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments FY 13-14 c. Consider and discuss Finance Committee activities,topics of discussion and general work plan for the 2014 Calendar Year 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the December 19,2013, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public a all times, an the City's website,www.huntsvilletx.gov,in compliance with Chapt7pard, nm t Cod . DATE OF POSTING: l! ©1' In TIME OF POSTING: �:9,0�� City Secretary DATE TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 Joe Emmett,Ward 1 N Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Y Thursday,January 16,2014 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who Ian to attend this meeting and who may need auxiliary aids or services are requested to contact Lee P 9 Y rY Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments FY 13-14 c. Consider and discuss Finance Committee activities,topics of discussion and general work plan for the 2014 Calendar Year 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the December 19,2013, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at a times, and the City's website,www.huntsvilletx.gov,in compliance with Chapter 551, ex Gove nment Code DATE OF POSTING: 1 /^,' TIME OF POSTING: �1 ar - Woodward,City Secretary DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor I Andy Brauninger,Position 1 R Joe Emmett,Ward 1 dia Montgomery,Position 2 4�7r Tish Humphrey,Ward 2 Don Johnson,Position 3 Ronald Allen,Ward 3 Keith D. son,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM THURSDAY,JANUARY 16,2014—11:30 AM A, Inc. Election Law Seminar Luncheon Sherato DFW-4440 W.John Carpenter Freeway Irving,TX 75063 Persons with disabilities who plan to attend this m 'ng and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working da rior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNC NOTICE OF POSSIBLE QUORUM Members of City Council may attend a luncheo\theC as Municipal Clerks Association,Inc.Election Law Seminar. No deliberation or formal action will be taken bouncil. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the January 16,2014, ice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to general public at all times,and to the City's website,www.huntsvilletK.gov,in compliance with Chapter 551, as overnment Code. DATE OF POSTING: TIME OF POSTING: I L oodward,City Secretary TAKEN DOWN: Q �I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor An rauninger,Position 1 M Joe Emmett,Ward 1 Lydia tgomery,Position 2card Tish Humphrey,Ward 2 Don H.John n,Position 3 Ronald Allen,Ward 3 Keith D.Olson, ition 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM i T RSDAY,JANUARY 16,2014—11:30 AM TMCA, I . Election Law Seminar Luncheon Sheraton D 4440 W.John Carpenter Freeway ing,TX 75063 Persons with disabilities who plan to attend this meetinga who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of City Council may attend a lXtheCity nicipal Clerks Association,Inc.Election Law Seminar. No deliberation or formal action will be l. CERTIFICATE I, Lee Woodward,City Secretary, do hereby certify that a copy of the January 16,2014, Notice Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the neral public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,T as Government Code. Ia DATE OF POSTING: tC71 1 3 TIME OF POSTING: I Lee war ,City Secretary TAKEN DOWN: I N Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett D'Anne Crews �� Kay King Mitchell Bernice Coleman t�'� Bonnie Thorne Dennis Reed James Patton Candyce Dixon Joyce Robinson Douglas Wright David Hastings Huntsville Cemetery Advisory Board -Agenda Thursday, January 16, 2014, 1:001PM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. III 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of November 7,2013. B. Presentation,discussion and/or possible action on receiving HOT Funds,and projects to be completed in Oakwood Cemetery. C. Presentation,discussion and/or possible action on the power point presentation regarding Odd Fellows Cemetery Tour in Columbus,TX. D. Presentation,discussion and/or possible action on the ground penetrating radar map. E. Presentation,discussion,and/or possible action on the walking-tour maps. F. Presentation, discussion and/or possible action on the wording,and the plaque for the unmarked graves. G. Presentation,discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for January 16,2014,was posted on the City Hall bulletin board,a place convenienan readily accessible o the general public P, at all times, in compliance with Chapter 551,Texas Government Code. Date of Posting: 0111�f bo By. Time of Posting: � C Taken Down: I ( J Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett L D'Anne Crews Kay King Mitchell Bernice Coleman Bonnie Thorne Dennis Reed James Patton Candyce Dixon Joyce Robinson Douglas Wright David Hastings Huntsville Cemetery Advisory Board - Agenda Thursday, January 16, 2014, 1:OOPM Huntsville City Hall -Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of November 7,2013. B. Presentation,discussion and/or possible action on receiving HOT Funds, and projects to be completed in Oakwood Cemetery. C. Presentation, discussion and/or possible action on the power point presentation regarding Odd Fellows Cemetery Tour in Columbus,TX. D. Presentation,discussion and/or possible action on the ground penetrating radar map. E. Presentation, discussion,and/or possible action on the walking-tour maps. F. Presentation,discussion and/or possible action on the wording,and the plaque for the unmarked graves. G. Presentation,discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for January 16,2014,was posted on the City Hall bulletin board,a place convenient and readily accessible to he general p c at all times, in compli rice with Chapter 551,Texas Government Code. Date of Posting: C>1 I I H • Time of Posting: �5c) By: Taken Down: n Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett ` D'Anne Crews a,e. Kay King Mitchell Bernice Coleman Bonnie Thorne Dennis Reed James Patton Candyce Dixon Joyce Robinson Douglas Wright David Hastings Huntsville Cemetery Advisory Board Amended Agenda Thursday, January 16, 2014, 1:0013M Huntsville City Hall - Large Conference Room 1212 Avenue M, Huntsville, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. i 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of November 7,2013. B. Presentation,discussion and/or possible action on receiving HOT Funds,and projects to be completed in Oakwood Cemetery. C. Presentation,discussion and/or possible action on the power point presentation regarding Odd Fellows Cemetery Tour in Columbus,TX. D. Presentation,discussion and/or possible action on the ground penetrating radar map. E. Presentation,discussion,and/or possible action on the walking-tour maps. F. Presentation,discussion and/or possible action on the wording,and the plaque for the unmarked graves. G. Presentation, discussion and/or possible action on having tree donations placed within the parks. H. Presentation,discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory card Amended agenda for January 16, 2014, was posted on the City Hall bulletin board, a place convenient and readily cessible to the general public at all times,in compliance with Chapter 551,Texas Government Code Date of Posting: j ' O By: Time of Posting: arn Taken Down: I Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett ` D'Anne Crews �� Kay King Mitchell Bernice Coleman Ne Bonnie Thorne Dennis Reed James Patton Candyce Dixon Joyce Robinson Douglas Wright David Hastings Huntsville Cemetery Advisory Board Amended Agenda Thursday, January 16, 2014, 1:0013M Huntsville City Hall - Large Conference Room 1212 Avenue M, Huntsville, Texas Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of November 7,2013. B. Presentation,discussion and/or possible action on receiving HOT Funds,and projects to be completed in Oakwood Cemetery. C. Presentation,discussion and/or possible action on the power point presentation regarding Odd Fellows Cemetery Tour in Columbus,TX. D. Presentation,discussion and/or possible action on the ground penetrating radar map. E. Presentation,discussion,and/or possible action on the walking-tour maps. F. Presentation,discussion and/or possible action on the wording,and the plaque for the unmarked graves. G. Presentation, discussion and/or possible action on having tree donations placed within the parks. H. Presentation,discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board Amenoqd agenda for January 16, 2014, was posted on the City Hall bulletin board, a place con nient and readil accessible to th general public at all 'mes,i compliance with Chapter 551,Texas Government Cod . Date of Posting: ( I Time of Posting: 10 &Y Taken Down: I� CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson f Margaret Smith Jacqueline Smith Omit it Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford Paul 011e HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,January 16,2014,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA I. Call the meeting to order. H. Hear citizen input. III. Consider minutes of November 26, 2013. IV. Solicit volunteers for upcoming events. V. Hear reports: • Friends of the Wynne: Annual Appeal, Annual Meeting, Funding Assistance • Chairperson: Work of the Commission • Staff: General Update; Technology Update o Upcoming Events: Closing Event for Charles Jones: January 17 at 5:00 p.m. The Art Guys—Opening January 25 at 4:00 p.m. First Grade Field Trips: January 27 and February 3 Friends Annual Meeting: February 10: 5:00 p.m.-6:30 p.m. Arts Engagement Project: March 24-29 VI. Distribute informational materials. VII. Adjourn .the meeting. g Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the January 16, 2014, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, 'n co pliance with Chapter 551,Texas Government Code. Date of Posting: L) Posted: Time of Posting: 4% Kristin Edwards,Deputy City Secretary Taken down: `((� (� ��(�A . I1 I CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Rt Ann Hodges Chairperson & Margaret Smith Jacqueline Smith Nv�tS��e Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford N Paul 011e HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,January 16,2014,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 I� AGENDA I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of November 26, 2013. IV. Solicit volunteers for upcoming events. V. Hear reports: • Friends of the Wynne: Annual Appeal, Annual Meeting, Funding Assistance • Chairperson: Work of the Commission • Staff: General Update; Technology Update o Upcoming Events: Closing Event for Charles Jones: January 17 at 5:00 p.m. The Art Guys—Opening January 25 at 4:00 p.m. First Grade Field Trips: January 27 and February 3 Friends Annual Meeting: February 10: 5:00 p.m.-6:30 p.m. Arts Engagement Project: March 24-29 VI. Distribute informational materials. VII. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the January 16, 2014, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx. ov, in corn liance with Chapter 551,Texas Government Code. Date of Posting: l/I U Posted: Time of Posting: LV. Sy t'` Kristin Edwards,Deputy City Secretary Taken down: Olt CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson IL Bill Barry Tommy Cummings Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA JANUARY 16,2014 at 5:30PM COUNCIL CHAMBERS j HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of December 19, 2013. 5. DISCUSS Development Code(Standing Item). 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the January 16,2014 Planning&Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, i li ce with Chapter 551, Texas Government Code. DATE OF POSTING: I 41c, TIME OF POSTING: ' �` Kristin Edwards,Deputy City Secretary TAKEN DOWN: ok f CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Bill Barry Tommy Cummings0 Marilyn Soffar Leroy Hilton N S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA JANUARY 16,2014 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of December 19, 2013. 5. DISCUSS Development Code(Standing Item). 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift,551.074-personnel matters regarding the appointmen4 employmen4 evaluation, reassignment' duties, discipline, or dismissal of a public officer or employee; 551.075 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is hold in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the January 16,2014 Planning&Zonin Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all tim , if c pliance with Chapter 551, Texas Govemment Code. 1 (l (� fIZ DATE OF POSTING: 1 �V / I 1 TIME OF POSTING: pm Kristin Edwards,Deputy City Secretary TAKEN DOWN: O -I�"`- r CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4-Chair IL Andy Brauninger,At-large Position 1 �,%� Don H.Johnson,At-Large Position 3 Ne Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA FRIDAY, JANUARY 17,2014-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. i 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments FY 13-14 c. Consider and discuss Finance Committee activities,topics of discussion and general work plan for the 2014 Calendar Year 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 17,2014,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all 'mes, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas vernment Code. ( I DATE OF POSTING. ` I (O TIME OF POSTING: Lee o6dwar ,City Secretary DATE TAKEN DOWN: I � I / i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4-Chair IL Ift Andy Brauninger,At-large Position 1 �N Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA FRIDAY,JANUARY 17,2014-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who Ian to attend this meetingand who may need auxiliary aids or services are requested to contact Lee P Y ry Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIONICONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments FY 13-14 c. Consider and discuss Finance Committee activities,topics of discussion and general work plan for the 2014 Calendar Year 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the January 17,2014,Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at times, and to the City's website,www.huntsvilleb(.gov,in compliance with Chapter 551,Tgx s Governmt Cod DATE OF POSTING: � I (O I I4CY I X — F-,,) TIME OF POSTING: oodward,City S Lary DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Councilmember Ronald Allen R Councilmember Andy Brauninger James Fitch 4vo Debra Durda PROPERTY ACQUISITION AND DISBURSEMENT POLICY DISCUSSION MONDAY,JANUARY 20,2014—5:30 P.M. CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403), two working days prior to the meeting for appropriate arrangements. DISCUSSIONIACTION To discuss,hear presentations and/or reports and potentially take action on the following items: a. Discuss objectives and projects. *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be had as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—1 hereby certify that a copy of the January 20,2014,Property Acquisition and Disbursement Policy Discussion agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. > DATE OF POSTING: �� + TIME OF POSTING: ' f .y / TAKEN DOWN: al I q Kristin Edwards,E6puty City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Councilmember Ronald Allen Councilmember Andy Brauninger James Fitch Debra Durda PROPERTY ACQUISITION AND DISBURSEMENT POLICY DISCUSSION MONDAY,JANUARY 20,2014—5:30 P.M. CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403), two working days prior to the meeting for appropriate arrangements. DISCUSSIO WACTION To discuss, hear presentations and/or reports and potentially take action on the following items: a. Discuss objectives and projects. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the January 20,2014,Property Acquisition and Disbursement Policy Discussion agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: I I`, L� / TIME OF POSTING: M TAKEN DOWN: 1 Kristin Edwards,Deputy City Secretary 4 Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING January 21,2014 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of December 10th, 2013 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution to accept the current policies and procedures in the A& O Policy and Procedure Manual to be in compliance with HUD guidelines. Resolution 2014-1-1 b.) Discussion and possible resolution to accept the revisions to the Operating Budget for FYE 2013. Resolution 2014-1-2 c.) Update on rehab construction. 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 21" day of January, 2014 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 16th day of January, 2014. - �i �f � EkwDirector Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Received b r o untsville, City ecretary i time: date posted: I Vtime posted: 4,2 ✓� i r Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. I Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING January 21,2014 AGENDA 1. Public Comment- Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of December 10th, 2013 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business-None 7. New Business - a.) Discussion and possible resolution to accept the current policies and procedures in the A& O Policy and Procedure Manual to be in compliance with HUD guidelines. Resolution 2014-1-1 b.) Discussion and possible resolution to accept the revisions to the Operating Budget for FYE 2013. Resolution 2014-1-2 c.) Update on rehab construction. 8. Adjournment n Ip, r CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding,Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 21St day of January, 2014 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 16th day of January, 2014. &3 - kw 00 Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Received b : ' o yuntsville, City$e retary ' time: 'L date posted: I��I/1 time posted: _ C ✓� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 .a d Tish Humphrey,Ward 2 Andy Brauninger,Position 1 P Y� Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 21, 2014-6:00 PM MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one,and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS - Proclamation in honor of Crime Stoppers Month 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on January 7,2014.[Lee Woodward,City Secretary] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to adopt Resolution 2014-07 accepting a bid for the sale of city owned property located at 1012 Thomason Avenue and authorize the City Manager to sign all necessary documents to complete the sale.[Dr.Sherry McKibben,Director of Neighborhood Services] b. Presentation, discussion, and possible action to approve Resolution 2014-08, authorizing the City Manager to apply for a Wildfire Community Development Block Grant.[Dr.Sherry McKibben,Director of Neighborhood Services] c. Presentation, discussion, and possible action to consider a request to change the name of Industrial Drive to American Legion Drive and adopt Ordinance Number 2014-18, first reading. [Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551:071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087— deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,K necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the January 21,2014 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. r DATE OF POSTING: ! Zz7ls�TIME OF POSTING. O a pm �.. Kristin Edwards,Deputy City Secretary TAKEN DOWN: � a pm f CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 C414Ronald Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY,JANUARY 21, 2014-6:00 PM MEETING COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 9 P 9 9 e9 3. PROCLAMATIONS AND PRESENTATIONS - Proclamation in honor of Crime Stoppers Month 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on January 7,2014. [Lee Woodward,City Secretary] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to adopt Resolution 2014-07 accepting a bid for the sale of city owned property located at 1012 Thomason Avenue and authorize the City Manager to sign all necessary documents to complete the sale.[Dr.Sherry McKibben,Director of Neighborhood Services] b. Presentation, discussion, and possible action to approve Resolution 2014-08, authorizing the City Manager to apply for a Wildfire Community Development Block Grant.[Dr.Sherry McKibben, Director of Neighborhood Services] c. Presentation, discussion, and possible action to consider a request to change the name of Industrial Drive to American Legion Drive and adopt Ordinance Number 2014-18, first reading. [Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open K Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the January 21,2014 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: j TIME OF POSTING: `0 m G Kristin Edwards,Deputy City Secretary TAKEN DOWN: a pm I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor 1 Wayne Keen,Chair David Yebra John McManners Bill Butler ` Gerald Norwood Bill Gibson LA�� Kenneth Lee Charlotte Oleinik MSG Joseph Brooks Leta Reiner Richard Yawn Pete Townsend • Loran Rhine Tom Fordyce CITY OF HUNTSVIL E,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION(5:30PM) THURSDAY, JANUARY 23,2014 C HALL LARGE CONFERENCE ROOM 1212 VENUE M HUNTSVILLE TX 77 340 Persons with disabilities who plan to attend this eeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two orking days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations a or r rts nd potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements con min ems f community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the rd determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapt r 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in pen Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the January 23,2014,City of Huntsville,Texas terans Affairs A sory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general blic at all tim ,a d to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: I TIME OF POSTING: ,City Secreta TAKEN DOWN: oodward • • CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair David Yebra � %* John McManners Bill Butler ` Gerald Norwood Bill Gibson Cy a •`E Kenneth Lee Charlotte Oleinik MSG Joseph Brooks Leta Reiner Richard Yawn Pete Townsend Loran Rhine Tom Fordyce CITY OF HUNTSVIL ,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION(5:30PM) THURSDAY,JANUARY 23,2014 CITY ALL LARGE CONFERENCE ROOM 1212 A ENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this m eting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two woRdrig days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER \ 1 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or deport d otentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concemfh�q ite of om unity interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Boar determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 1,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in n Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-Ido hereby certify that a copy of the January 23,2014,City of Huntsville,Texas Ve rang Affairs Advil ory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general pu is at all times,a to the City's website, www.huntsvilletx.gov,in compliance with i h Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: O I Le odward,City Secreta TAKEN DOWN: i i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy Brauninger,Position 1 4 ft Joe Emmett,Ward 1 Lydia Montgomery,Position 2 (VON at Tish Humphrey,Ward 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM FRIDAY, JANUARY 24,2014-8:30 AM Huntsville Public Library Communitv Room 1219 13th Street, Huntsville, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of City Council will attend a Strategic Planning Session. This event is open to the public. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the January 24,2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compli nce with C ter 551,Texas Government Code. (� t DATE OF POSTING: TIME OF POSTING: Lee Woodward,City Secretary TAKEN DOWN: �I 7-7 I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Andy 9e Braunin r,Position 1 Ilft Joe ard 1 Emmett,, Lydia Montgomery,Position 2 Tish Humphrey, 2 Don H.Johnson,Position 3 Ronald Allen,Ward 3 Keith D.Olson,Position 4,Mayor Pro Tem Joe Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM FRIDAY,JANUARY 24, 2014-8:30 AM Huntsville Public Library Communitv Room 121913th Street, Huntsville,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM Members of City Council will attend a Strategic Planning Session. This event is open to the public. No deliberation or formal action will be taken by the City Council. CERTIFICATE 1, Lee Woodward,City Secretary,do hereby certify that a copy of the January 24,2014, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: U 1 �5 ��!\ 4Lco)odwa?&,City Secre TAKEN DOWN: I HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January, 28, 2014 at 5:00 p.m., at the Huntsville Fire Department Station #1, located at 1987 Veterans Memorial Boulevard John Waldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act(Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936-291-3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting a', 3C) �q i HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on January, 28, 2014 at 5:00 p.m., at the Huntsville Fire Department Station #1, located at 1987 Veterans Memorial Boulevard John Waldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act(Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936-291-3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting �� i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Delano Zender,Chair Lanny .Ray Y Ann Hodges �4�.0%Sv, Dana Nicolay Scotty Cherryholmes !'' HOTEL OCCUPANCY TAX BOARD MEETING AGENDA THURSDAY,JANUARY 30,2014-12 pm(NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Review of applications and updates on funded projects c. Current and Potential Uses of HOT Funds d. Review of current and proposed budgets e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the January 30, 2014, Hotel Occupancy T Board Meeting Agenda was posted on the City Hall bulletin board, a place con enient and dily accessible tot g eral public at all times,in compliance with Chapter 551,Texas Government C DATE OF POSTING: 0o ward, Se TIME OF POSTING: a pm TAKEN DOWN: i CITY OF HUNTSVILLE, TEXAS Mac Woodward Mayor Mr� Delano Zander,Chair � Lanny D.Ray Ann Hodges ��"+° k%1 Dana Nicolay Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA THURSDAY,JANUARY 30,2014-12 pm(NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 11. CITIZEN INPUT 111. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Review of applications and updates on funded projects c. Current and Potential Uses of HOT Funds d. Review of current and proposed budgets e. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the January 30, 2014, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readilyccessible to the general public at all times,in comoop��liance with Chapter 551,Texas Government Cod DATE OF POSTING: P I4 ;/a 0 Loodward,City Se rete TIME OF POSTING: a pm TAKEN DOWN: m 1 PARKS AND RECREATION ADVISORY BOARD Mayor Mac Woodward Marcus Evans Maxia Farris Rhonda Reddock Nate Grigsby Woody Woods Keith Jenkins "nom John K. Smither Ray Black Christopher Cirrito Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD WORK SESSION THURSDAY, JANUARY 30, 2014, 4:00 P.M. Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(4:00 PM) 2. Public Comments 3. Discussion and/or Action Items: A. The 2014 Beautification Golf Tournament 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for January 30,2014,was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, ' compliance with Chapter 551, Texas Governrent ode. Date of Postin9: 1 r Y� Time of Posting Taken Down: 1 3 { PARKS AND RECREATION ADVISORY BOARD Mayor Mac Woodward Marcus Evans Maxia Farris Rhonda Reddock Nate Grigsby Woody Woods � ih Keith Jenkins � � John K. Sm tr e Ray Black � Christopher Cirnto Kevin Edney Conrad Liles PARKS AND RECREATION ADVISORY BOARD WORK SESSION THURSDAY, JANUARY 30, 2014, 4:00 P.M. Huntsville City Hall - Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(4:00 PM) 2. Public Comments 3. Discussion and/or Action Items: A. The 2014 Beautification Golf Tournament 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for January 30,2014,was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, .n compliance with Chapter 551, Texas Government Code. � � Date of Posting: I ) I - y: 0 Time of Posting: oo Taken Down: LA CITY OF HUNTSVILLE, TEXAS Matt Hennes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2c��t� David Zuniga,Alternate B Joe E.Kirk,Position 3 v"40 Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, JANUARY 31, 2014 at 12:0012M (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Tarek Maalouf to Chapter 5 Lot Standards,Table 5-1 of the Huntsville Development Code relating to Maximum Density for subject property located at 2257 Sam Houston Avenue, Huntsville,TX. 4. CONSIDER the variance request by Tarek Maalouf to Chapter 5 Lot Standards, Table 5-1 of the Huntsville Development Code relating to Maximum Density for subject property located at 2257 Sam Houston Avenue, Huntsville,TX. 5. CONSIDER the minutes of October 25,2013. 6. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, than such closed meeting will be hold as authorised by Texas Government Code,Chapter 551,Sections.551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment smploymen4 evaluation,resssignmen4 duties,discipllns,or dismissal of a public officer of employee,551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;snWor other matters ss authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 31,2014 Zoning Board Adiustment Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general pub tall times,in corn liance with Chapter 551,Texas Government Code. 1 / DATE OF POSTING: I 1 LOA, TIME OF POSTING: i3 Lee Woodward,City Secretary DATE REMOVED: C) CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Mari Montgomery,Position 2 David Zuniga,Alternate B Joe E.Kirk,Position 3 Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, JANUARY 31, 2014 at 12:00PNI (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s)if needed. 3. PUBLIC HEARING for the variance request by Tarek Maalouf to Chapter 5 Lot Standards,Table 5-1 of the Huntsville Development Code relating to Maximum Density for subject property located at 2257 Sam Houston Avenue, Huntsville,TX. 4. CONSIDER the variance request by Tarek Maalouf to Chapter 5 Lot Standards, Table 5-1 of the Huntsville Development Code relating to Maximum Density for subject property located at 2257 Sam Houston Avenue, Huntsville,TX. 5. CONSIDER the minutes of October 25,2013. 6. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determine*that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultedon with counsel on legal matters;551.072-deliberation regarding purchase,exchange, lease or value of real property,551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, smploymsn4 evaluation,rsassignmeny duties,discipline,or dismissal of a public officer or employee,551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Taxes Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the January 31,2014 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public a I times,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: ' cut, TIME OF POSTING: Lee Woodward,City Secretary DATE REMOVED: I i