MIN CC 08/21/2007CITY COUNCIL MEETING AUGUST 21, 2007 BOOK
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ES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 21ST DAYOFAUGUST, 2007, IN THE CI
LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
ie Council met in a regular session with the following members present
JUNCILMEMBERS:
OFFICERS:
Turner
Wayne Barrett
Kevin Evans, City Manager
ckey Evans
Dalene Zander
Danna Welter, City Secretary
arence Griffin
Mac Woodward
Thomas Leeper, City Attorney
n Willett
Melissa Mahaffey
ck Choate
WORK SESSION [5:03 p.m. — 5:48 p.m.]
Discuss City Council 2008 Strategic Plan.
CALL TO ORDER [6:05 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Barrett led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
None.
PUBLIC HEARING
City Consideration as Property Owner of Final Plat for Tax Parcel 4700 - 028 -0- 00900, Oakwood View, Section
vision, Lots 1 -3, vacant lots located at the intersection of 9" Street and Avenue H.
No public input. Mayor Turner recessed the hearing until mid - September.
CONSENT AGENDA
Consider minutes of July 17and 30, and August 3 -4, 2007. [ Danna Welter]
Approve acceptance of the FY 2006 SAFER grant in the amount of $207,000 to fund two firefighters. [Jean
Sanders]
Approve the purchase of the annual Microsoft License Agreement at a cost not to exceed $58,000 to be funded from
budgeted funds. [Chris Vasquez]
Councilmember Woodward made a motion to approve the consent agenda and Councilmember Choate seconded
January and the Fire Department for their success in attaining the FY 2006 SAFER
STATUTORY AGENDA
Authorize the City Manager to execute a contract with Great West Healthcare and approve renewals of city benefit
programs, as presented by Victor Pena.
City of Huntsville annual group health plan contract expires on 09130107. Proposals were accepted and reviewed; each
sal contained specific & aggregate stop loss, plan administration, employee assistance program, and expected claim
3. The city received quotes from our current provider Great -West Health Care, Blue Cross Blue Shield, Employer Plan
;es and Texas Municipal League.
Proposal Summary:
Great West: $2,342,363 Estimated Total Plan Cost — includes $1,805,807 in estimated claims; $75,000 stop
$357,601 premium; Administration Fees $119,766 (GW), $51,725 (EPSI) and $7,464 (EAP)
TML:
Fidelity Security. $3,125,458 Estimated Total Plan Cost— includes $2,054,641 in estimated claims and $4
in run -out liability; $75,000 stop loss @ $481,196 premium; Administration Fees $99,831 (FS), $51,725
and $7,464 (EAP)
Employers Reinsurance: $3,580,316 Estimated Total Plan Cost— includes $2,549,174 in estimated cle
$430,601 in run -out liability; $75,000 stop loss @ $241,521 premium; Administration Fees $99,831 (FS),
(EPSI) and $7,464 (EAP)
HCC Life: $2, 997,754 Estimated Total Plan Cost— includes $1,834,167 in estimated claims, $430,601 in
liability and $200,000 lazer claim liability; $75,000 stop loss @ $573,966 premium; Administration Fees;
(FS), $51,725 (EPSI) and $7,464 (EAP)
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CITY COUNCIL MEETING AUGUST 21, 2007 BOOK7v, 53
EPSI- HCCLife: $2,447,553 Estimated Total Plan Cost - includes $1,465,728 in estimated claims and $430,601 in
run -out liability; $75,000 stop loss @ $434,599 premium; Administration Fees $109,161 (EPSI -HCC) and $7,464
(EAP)
BCBS: $2,335,652 Estimated Total Plan Cost - includes $1,489,524 in estimated claims and $340,636 in rui
liability; $75,000 stop loss @ $226,081 premium; Administration Fees $220,222 (BCBS), $51,725 (EPSI) and $i
(EAP)
FISCAL IMPACT or FUNDING SOURCE:
1) Great West Healthcare Self - funded plan insurance disbursement:
i) Claims estimate = $1,805,807
it) Employee Assistance Plan (EAP) $7,464 ($2.00%mployee)
iii) Administration (EPSI) $ 51,725
iv) Administration = $119,766
v) Stop Loss Premiums: $357,601
2) Sun Life AD &D Premium= $25,000
3) Comp Benefits Vision Care = $28,000
4) Dental cost estimate (by EPSI) _ $116,425
5) Sun Life Disability premium = (City pays and has this information)
Rates:
Great West Healthcare- Administration, Stop Loss, EPSI, & EAP $110.61 per employee
based on 311 employees $627.64 per employee expected; $749.10 maximum
Sun Life - life & AD &D Included with health (paid by city)
Sun Life AD &D (no increase from prior year) $0.26 per $1,000 (paid by employee)
Sun Life Disability (no increase from prior year) $0.48 per $100 covered payroll (paid by city)
Camp Benefits Vision Care (no increase from prior year) $6.201$12.40!$11.781$18.50
Dental Plan (no increase from prior year) $116,350 ($26.621$34.621$32.62!$39.62 paid by City)
unanimously.
MAYORICOUNCILMEMBERICITY MANAGER REPORT
a. Approve Ordinance 2007 -08 -21.1 amending Title 32, Community Development of the Huntsville, Texas
Municipal Code, and authorize the Mayor to approve the Final Plat and Deed Restrictions of Oakwood View,
Section Two Subdivision, Lots 1 -3, currently city owned property.
On City Council's directive a residential plat has been prepared for the subject property along with associated
property restrictions. In addition to the plat, a zoning change from "M" to "NC" was proposed to further prepare the lots for
residential development. These two actions will help to ensure the property is developed as affordable single - family housing.
The proposed plat is in accordance with the concepts and goals described in the Comprehensive Plan for the protection
of neighborhoods and residential character.
The motion passed unanimously.
b. Discuss Board and Commission Appointments.
Mayor Turner stated that the board and commission appointment were going to be on the next agenda and asked
that if any Councilmember had any suggestions to let him know in the next few days.
Personnel matters regarding the employment, evaluation, reassignment, duties, discipline, retirement, ordismissal
of a public officer or employee - City Secretary.
This item was discussed in Executive Session.
PUBLIC COMMENTS (General)
1. Dr. Vicki Post.
2. Carmen Irving.
3. Amanda Henderson.
Ms. Post, Ms. Irving and Ms. Henderson spoke in favor of the City continuing funding of the Community Child
Care Center.
MEDIA
None.
EXECUTIVE SESSION [7:40 p.m. - 7:55 p.m.]
CITY COUNCIL MEETING AUGUST 21, 2007 BOOK jT ",
RECONVENE (7:55]
City Council directed the City Attorney to develop the method for transition of the City Secretary position.
ADJOURNMENT [7.56 p.m.]
Danna Welter, City Secretary
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