MIN CC 01/09/2007CITY COUNCIL MEETING JANUARY 9, 2007 BOOK #'
NUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 9TH DAY OF JANUARY2007, IN THE CI
ALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M.
ie Council met in a regular session with the following members present
)UNCILMEMBERS:
OFFICERS:
Turner
Bob Tavenner
Kevin Evans, City Manager
ckey Evans
Dalene Zander
Danna Welter, City Secretary
n Willett
Mac Woodward
Thomas Leeper, City Attorney
ck Choate
Clarence Griffin
The replacement and purchase of a new loader was approved in the 06/07 budget. Due to the age and
Assa Mahaffey
:cialized use of the current vehicle, no trade -in allowance was offered. It is the recommendation of staff to keep the
TOUR THE AQUATIC CENTER [4:30 p.m. - 4:55 p.m.]
WORK SESSION [5:00 p.m. — 5:55 p.m.]
Work session to discuss Huntsville's Promise and revised schedule for water tower painting.
CALL TO ORDER [6:07 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Councilmember Griffin led the invocation.
PRESENTATIONS
Proclamation — President Gerald R. Ford Day.
PUBLIC HEARING
Houston - Galveston Area Council and the Office of Rural Community Affairs
for the CDBG Disaster Recovery Grant Program.
No public comments.
CONSENT AGENDA
Consider minutes of November 14, 28, December 12 and 19, 2006. [ Danna Welter
STATUTORY AGENDA
Accept the bid from Mateco Truck Equipment in the amount of $115,115.42 for the purchase of a stationary mount trash
loader, to be purchased from budgeted funds.
The City of Huntsville purchased a Prentice brand, solid waste stationary mounted trash loader for the newly
istructed solid waste transfer station in October of 1994. The concrete footing, inside the transfer station, for the
unting base for the loader was designed and engineered for this Prentice loader. At present, no other brand of
iipment is known to comply with this mounting base design.
The replacement and purchase of a new loader was approved in the 06/07 budget. Due to the age and
:cialized use of the current vehicle, no trade -in allowance was offered. It is the recommendation of staff to keep the
er equipment for replacement parts.
BULATION AND STAFF RECOMMENDATION:
Bid packets were mailed to seven vendors and one bid was received from Mateco Truck Equipment (Houston) in
amount of $115,115.42.
The other packets were mailed to Industrial Disposal, Heil of Texas, Rush Truck Center, and B &C Body all of
.tston, Amick Equipment Company of South Carolina and Runnion of Wisconsin. No bids were received from any of
se companies.
It is staffs recommendation to accept the bid from Mateco Truck Equipment in the amount of $115,115.42.
;CAL IMPACT or FUNDING SOURCE:
306 - 379 -69020 — (capital equipment /tools /machinery)
$115,000.00 budgeted
Five pieces of equipment have been purchased in this FY budget for $170:890.95 and the total budgeted amount
these pieces was $193,300.00. There is $22,409.05 of surplus funds from these purchases that came in under
]get. It is requested that the $115.42 be absorbed from the $22,409.05 savings.
Councilmember Woodward made a motion to accept the bid from Mateco Truck Equipment in the amount of
Authorize the City Manager to execute an agreement with Huntsville's Promise for implementing community youth
development strategies in the total amount of $30,000.00 to be equally funded from General Fund Future
Appropriations, Youth & Recreation Programs, and CenterPoint settlement monies, as presented by Scott Atnip,
k
CITY COUNCIL MEETING JANUARY 9, 2007 BOOK':e
Huntsville's Promise Director and Jean Sanders, Director of Public Safety.
In 2001 the City of Huntsville created Huntsville's Promise in response to the recognition that Huntsville children faced
severe challenges, most specifically with child abuse rates significantly above the state average. In order to address these
challenges, City staff studied national models for addressing challenges and providing opportunities for youth.
Staff decided upon the Search Institute Model, and contracted with the Search Institute to conduct a survey of all 7 -12'"
graders in Huntsville ISD. The results of the survey were presented to over 200 community members in the Vision to Action
meeting to use the data to create a plan for addressing the challenges facing Huntsville youth. From this process, the City of
Huntsville created Huntsville's Promise to implement this plan.
Huntsville's Promise is requesting funds to continue to implement the research based plan, by providing the following
three roles:
1. Promoting awareness of family and youth friendly communities, serving as a resource for youth
survey information and best practices
2. Supporting youth organizations and activities, by assisting in grant writing, and the coordination of
meeting unmet needs while avoiding the duplication of services
3. Building a healthy community, by providing leadership and service opportunities for Huntsville youth
to make a positive impact on their local community.
National research indicates that over time this plan will reduce negative indicators such as juvenile crime and child
abuse and will increase positive indicators such as leadership and maintaining good health
FISCAL IMPACT /FUNDING SOURCE:
$30,000.00 or an amount determined by City Council. Staff recommends any approved funding be equally divided
between three funding sources: Youth & Recreation Programs, General Fund Future Appropriations, and CenterPoint
settlement monies. See attached budget amendment.
Chief Sanders stated she would be managing the contract and felt that any help for youth crime prevention would be
helpful.
C. Approve Ordinance 2007 -01 -09.1 amending the fiscal year 2006 -07 annual budget, as presented by Winston Duke,
Director of Finance.
Councilmember Willett made a motion to approve Ordinance 2007-01-09.1 amending the fiscal year 2006 -07
annual budget and Councilmember Mahaffey seconded the motion The motion passed unanimously.
d. Authorize the City Manager to execute the proposed interlocal agreement with Huntsville Independent School District to
provide shared use of facilities, as presented by Stephanie Brim, Director of Community Services.
The City has historically had an agreement with Huntsville Independent School District ("HISD") for shared use of certain
facilities. In the past, the agreement incorporated other local sports organizations and groups. The proposed agreement
eliminates the various local sports organizations and entities, as Community Services Department staff is working toward
developing individual agreements with those groups. Additionally, with the new aquatic center soon to come on line, an
updated agreement is in order. All facilities available to each the City and HISD for shared use and each entity's
responsibilities are outlined in the proposed agreement.
HISD is finalizing a change in wording to Section V regarding their insurance coverage; however, staff does not feel that
this potential change is significant enough to warrant further delays in presenting this agreement. This item is scheduled to
be on the HISD Board's agenda for their January 2007 meeting.
FISCAL IMPACT /FUNDING SOURCE:
General operation and maintenance funding for the City -owned facilities are included in the annual budget.
e. Approve Ordinance 2007 -01 -09.2 Nunc Pro Tunc amending Title 9 Buildings and Building Regulations and Title 11,
Electricity of the Code of Ordinances, as presented by Thomas Leeper, City Attorney.
I. Approve modification of FY 2006/2007 supplemental budget request changing the scope of the Palm Street Painting
' Project delaying the painting of the 2 million gallon hydro pillar and adding the painting of an additional 1 million gallon
ground storage tank at a cost not to exceed $570,000.
In the 200612007 budget $620,155.00 was allocated to paint the 2 million gallon hydro pillar and one 1 million gallon
ground storage tank. Due to higher than anticipated cost estimates staff is recommending painting and rehabilitating the
two one million gallon water tanks at the Palm Street facility.
FISCAL IMPACT or FUNDING SOURCE:
This is budgeted in the Capital projects portion of the water fund. Account numbers 701 - 7042 -62300 the 2 million gallon
hydro pillar $415,050.00 and 701 - 7043 -62300 the one million gallon ground storage tank $205,105.00 with a total balance of
$620,155.00.
Councilmember Willett made a motion to approve modification of FY 2006/2007 supplemental budget request changing
CITY COUNCIL MEETING JANUARY 9, 2007 BOOK "T
the scope of the Palm Street Painting Pro'ect delaying the painting ofthe2 million gallon hydro pillarand adding the painting o
an additional 1 million gallon ground stone tank at a cost notto exceed $570,000, and Councilmember Tavenner seconde
the motion. The motion Passed unanimously.
Councilmember Woodward made a motion to maintain the remaining funds in this account for future painting of th
hydro pillar, and Councilmember Choate seconded the motion The motion Passed unanimously.
g. Consider acquisition of utility easement in the Wiley Parker League A -37, Walker County, Texas including authorizin
the City Attorney to negotiate with property owner and directing the City Attorney to institute eminent domai
proceedings.
After initial discussion Councilmember Woodward made a motion to suspend until executive session an
Councilmember Zander seconded the motion The motion Passed unanimously.
This item was discussed in executive session.
MAYOR 1 COUNCILMEMBER / CITY MANAGER REPORT
a. CPAC Report, as presented by Councilmember Evans.
Councilmember Evans stated that a joint meeting will be held on Saturday, January 13' at 9:00 am for the purpose o
training the various boards on the implementation of the Comprehensive Plan. The next CPAC (X) meeting will be held or
January 25" at the Katy & E. Don Walker Education Center, lower level at 5:30 pm. Items to be discussed will be Parks an
Recreation draft chapter and the growth capacity chapter.
b. Authorize the City Manager to appropriate the funds rebated by CenterPoint to the COME Center for utility assistance
as presented by Councilmember Choate.
Councilmember Choate made a motion to authorize the City Manager to appropriate the funds rebated by CenterPoint t
the COME Center for utility assistance, and Councilmember Griffin seconded the motion.
Councilmember Evans stated that he was working on a draft policy he had received from College Station for these typ
situations.
Councilmember Woodward made a motion to move the remaining funds to the City Council Discretionary fund unti
further evaluation and Councilmember Tavenner seconded the motion. The motion Passed unanimously. NOTE
Councilmember Willett did not vote nor remain for the discussion due to a conflict of interest.
C. Approve sale of lots on 9"" and Avenue H for low- income, affordable housing, as presented by Councilmember Willett
Councilmember Willett made a motion to approve sale of lots on 9'" and Avenue H for low- income, affordable housing
and Councilmember Griffin seconded the motion.
After discussion on the subdivision rules, another motion was made.
Councilmember Choate made a motion to table this item until subdivision requirements were in place. an
Councilmember Willett seconded the motion. The motion passed unanimously.
d. Consider and take action on compensation package for Charter Officers.
Councilmember Woodward made a motion to approve the compensation package for the Charter officers as negotiated
and Councilmember Choate seconded the motion. The motion passed unanimousl .
City Manager Evans thanks the City Council for their work on the evaluation of the Charter Officers.
Councilmember Evans thanked not only the Charter Officers for their work, but all of staff for their dedication to the City
PUBLIC COMMENTS
1. Charles Rushing. Mr. Rushing discussed the advertisement in Sunday's newspaper and its inappropriateness.
Jack Wagamon. Mr. Wagamon discussed the CPAC forums.
3. Chris Whittacker. Mr. Whittaker spoke in support of selling the lots on 9' Street and Avenue H to Habitat for Humanity
4. Delora King. Ms. King spoke in support of a market study on new businesses.
5. Marion Wagamon. Ms. Wagamon spoke in support of natural growth. She was not in favor of giving incentives fo
competing businesses.
MEDIA
Lee Ann Kelly, KSAM. Ms. Kelly asked Councilmember Evans about his vote on the Huntsville's Promise contract. He state
that was willing to let the program continue one more year with monitoring from the Director of Public Safety.
Kelly Prew, Huntsville Item. Ms. Prew asked about pool scheduling. Ms. Brim stated that HISD and the Lakers would hay
regular schedules and it would be evaluated how other entities, persons could use the premises.
EXECUTIVE SESSION [8:05 p.m. — 8:20 p.m.]
City Council met in Executive Session to discuss acquisition of utility easement in the Wiley Parker League A -37, Walke
County, Texas including authorizing the City Attorney to negotiate with property owner and directing the City Attorney t
institute eminent domain proceedings.
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CITY COUNCIL MEETING JANUARY 9, 2007 BOOK'R"
RECONVENE [8:22
ADJOURNMENT [8:23 p.m.]
Danna Welter, City Secretary
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