MIN CC 09/18/2007CITY COUNCIL MEETING SEPTEMBER 18, 2007 BOOK;r%a 62
MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 18TH DAY OF SEPTEMBER, 2007, IN THE
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:00 P.M
The Council met in a regular session with the following members present:
COUNCILMEMBERS: OFFICERS:
J. Turner Kevin Evans, City Manager
Mickey Evans Dalene Zender Danna Welter, City Secretary
Clarence Griffin Mac Woodward Thomas Leeper, City Attorney
Jim Willett Melissa Mahaffey
Absent: Jack Choate, Wayne Barrett
CALL TO ORDER [6:00 p.m.]
Mayor Turner called the meeting to order.
PLEDGE OF ALLEGIANCE to US AND TEXAS FLAGS, INVOCATION
Mayor Turner led the invocation.
PUBLIC COMMENTS (Agenda Items Only)
a. Jack Remeny. Mr. Remeny spoke regarding the importance of the Mayor's appointments to the Boards and
Commissions.
PUBLIC HEARING
Zoning Change from M- Management to NC- Neighborhood Conservation on Tax Parcel 4700 - 028 -0- 00900,
Oakwood View, Section Two Subdivision, Lots 1 -3, vacant lots located at the intersection of 9" Street and Avenue H.
No public comments.
CONSENT AGENDA
a. Consider minutes of August 17, 21 and 28, 2007. [ Danna Welter]
b. Authorize First Southwest, Coastal Securities and UBS Financial as investment firms approved for investmen
transactions. [Winston Duke]
Councilmember Willett made a motion to approve the consent agenda and Councilmember Evans seconded the
motion. The motion passed unanimously.
STATUTORY AGENDA
a. Approve Ordinance 2007 -08 -21.1 amending Title 32, Community Development of the Huntsville, Texas Municipal
Code, (also known as the "Development Code', changing the zoning of Oakwood View, Section Two Subdivision,
Lots 1 -3, from Management District (M) to Neighborhood Conservation (NC), as presented by Stan Hamrick, City
Planner.
On City Council's directive a residential plat has been prepared for the subject property. In addition to the plat, a zoning
change from "M" to "NC" was proposed to further prepare the lots for residential development. This will help to ensure the
property is developed as affordable single - family housing.
The proposed plat is in accordance with the concepts and goals described in the Comprehensive Plan for the protection
of neighborhoods and residential character.
Councilmember Zender made a motion to approve Ordinance 2007 -08 -21.1 amending Title 32, Community
Development of the Huntsville Texas Municipal Code (also known as the "Development Code' changing the zoning of
Oakwood View Section Two Subdivision Lots 1 -3 from Management District (M) to Neighborhood Conservation (NC),
and Councilmember Willett seconded the motion. The motion passed unanimously.
b. Authorize the abandonment of two existing rights of way located in South Park Addition and allow the developer to
proceed with re- platting of the property, as presented by Stan Hamrick.
Staff recommends that Council abandon two rights of ways that are located in South Park Addition just north of
Tanglewood Mobile Home Community and south of Park Hill Street and situated in the E. DAVIDS SURVEY, Abstract No.
157, City of Huntsville, Walker County, Texas. The rights of ways to be abandoned are located directly south of Greenwood
Avenue and South Park Avenue and back up to Tanglewood Mobile Home Community. The abandonment allows the creation
of Lots 10R and 11 R in Block 3 in their entirety and encompasses a portion of Block 2, Lot 7R.
The Planning & Zoning Commission held a public hearing and considered the South Park Addition Re -Plat that included
the abandonment of both right of ways on September 17'", 2007.
The abandonment of both right of ways will allow the owner to utilize the property for housing needs in the community
and release the City from future maintenance responsibility.
South Park Addition was originally platted in December 16, 1966 and recorded in Volume 195, Page 669 of the
Walker County Plat Records. The southernmost street, Greenleaf, was never developed and since then, growth has
occurred in the area that has inhibited the future extension of South Park Avenue and Greenwood Avenue.
Councilmember Willett made a motion to authorize the abandonment of two existing rights of way located in South
Park Addition and allow the developer to proceed with re- platting of the property, and Councilmember Evans seconded
the motion. The motion passed unanimously.
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CITY COUNCIL MEETING SEPTEMBER 18, 2007 BOOK''
63
C. Authorize the City Manager to enter into a two -year contract with DXI Industries for the periodic purchase of chlorine
at ($559.00 per ton) and sulfur dioxide at ($559.00 per ton), to be purchased from budgeted funds, as presented by
Billie Smith, Warehouse /Purchasing Buyer.
The annual contract for the purchase of chlorine and sulfur dioxide is due to expire. The new contract will have the
option to renew for one additional year. Bids were accepted to re- establish the contract for the purchase of chlorine and
sulfur dioxide which is used in the City's water and wastewater treatment processes. The estimated quantities are 60 one
ton cylinders of chlorine and 40 one ton cylinders of sulfur dioxide per year. The bid tabulation is as follows:
DXI Industries - $559.00 per ton (chlorine)
$559.00 per ton (sulfur dioxide)
Eight bid packets were mailed and one was received. Bids were also posted on the new vendor
management /bidding system, RFP Depot. No bids were received using this process.
The current vendor and contract pricing is $545.00 for chlorine and $509.00 for sulfur dioxide; DXI Industries.
FISCAL IMPACT or FUNDING SOURCE:
To be purchased from budgeted funds within the chemical supply accounts in the water and wastewater divisions. 220-
361- 52070,221- 364 - 52070,221- 365 -52070
d. Accept the bid from HD Waterworks for water supplies for the 24" radial water line project in the amount of
$45,672.71, to be funded with budgeted funds, as presented by Billie Smith.
This project was designed to improve the pressure and the amount of water that could be pumped out of the Palm Street
Water Plant. The current piping configuration has several bottlenecks built in that restrict the amount of water that can be
pumped out of the facility during periods of high demand. The installation of the 24" waterline from the plant to Sam Houston
Avenue is the first phase of the entire 24 " radial plan.
FISCAL IMPACT /FUNDING SOURCE:
The City will purchase the 18" coupler with an estimated cost of $440.00 from a different vendor.
Budget Item 701 - 70106 -62300
Budget Funds $126,936.00 -
Councilmember Mahaffey made a motion to accept the bid from HD Waterworks for water supplies for the 24" radial
water line proiect in the amount of $45,672.71, to be funded with budgeted funds and Councilmember Evans seconded
the motion. The motion passed unanimously.
e. Accept the annual contract from Pavers Supply, Conroe, TX with the right to renew for two (2) additional one year
periods at a cost of $60.95 per ton delivered, and $53.95 ton pick up, to be funded from budgeted funds, as
presented by Billie Smith.
The City projects to use approximately 10,000 tons of hot mix asphaltic concrete (HMAC) on infrastructure projects,
maintenance and special projects, with a possible range of expenditures from $539,500 to $609,500. Historically, Pavers
Supply has been the only supplier for asphaltic paving materials in the Huntsville area for many years. The next closest
competitive operations are either in Bryan or Lufkin. Due to the properties of HMAC it is in our best interest to use the
local source in order to maintain the quality of overlays performed in the City of Huntsville. HMAC transported more than
thirty miles requires more trucks and special considerations have to be made to keep the material hot.
FISCAL IMPACT /FUNDING SOURCE:
Formal hint Arlvarficer1 nn RFP Dennt and the Huntsville Item. Formal bid packages mailed to the following vendors:
Vendor /Address
Bid Amount F.O.B. Service Center
Bid Amount F.O.B. Plant
Pavers Supply, Conroe, TX 77305
60.95 per ton
53.95 per ton
Young Brothers, Bryaa n, TX 77806
No Bid
No Bid
Industrial Fabrics, Houston, TX 77225
No Bid
No Bid
Brid es Asphalt, Garland, TX 75040
No Bid
No Bid
I Pavers Supply does meet the 2004 Texas Standard Specifications in accordance with I xuU I Item 34u.
Account numbers will vary within the City depending on the operation
Councilmember Mahaffey made a motion to accept the annual contractfrom Pavers Supply. Conroe,
renew for two (2) additional one year periods at a cost of $60.95 per ton delivered and $53.95 ton pick up
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Ratify the City Council's 2008 Strategic Plan.
CITY COUNCIL MEETING SEPTEMBER 18, 2007 BOOK)T"9q 64
MAYOR/COUNCILMEMBER]CITY MANAGER REPORT
a. Consider Advisory Board appointment:
Huntsville Economic Development Council — reappoint Tom Fordyce.
Council member Willett made a motion to approve the Mayor's appointment of Tom Fordyce to the Huntsvil
Development Council. and Councilmember Zender seconded the motion. The motion passed unanimously.
b. Appoint Ken Davis as the City's auditor for the City's FY 2006 -07 comprehensive annual financial report.
None.
None.
PUBLIC COMMENTS (General)
MEDIA
ADJOURNMENT [6.20
Danna Welter, City Secretary