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City Council Meeting Agenda Packet 11-15-20221 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Bert Lyle, Position 1 At-Large Dee Howard Mullins, Position 2 At-Large Vicki McKenzie, Position 3 At-Large Pat Graham, Position 4 At-Large Daiquiri Beebe, Ward 1 Mayor Pro Tem Russell Humphrey, Ward 2 Deloris Massey, Ward 3 Jon Strong, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, NOVEMBER 15, 2022 RECEPTION 5:15 P.M. – Large Conference Room REGULAR SESSION 6:00 P.M. - City Council Chambers Huntsville City Hall, 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and may need auxiliary aids or services are requested to contact the City Secretary’s office (936.291.5413) two working days prior to the meeting for appropriate arrangements. RECEPTION (5:15 P.M.) RECEPTION [5:15 p.m.) a. Reception to recognize newly elected Councilmembers and outgoing Councilmembers MAIN SESSION (6:00 p.m.) CALL TO ORDER INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. PRESENTATION a. Presentation to Councilmember Dee Howard Mullins to recognize her four years of service to the City of Huntsville Andy Brauninger, Mayor b. Administer the Oaths of Office and Statements of Officer to the duly elected four At-Large Position City Councilmembers by Walker County Judge Danny Pierce. Andy Brauninger, Mayor PROCLAMATION a. Proclamation No. 2022-27 for Small Business Saturday Andy Brauninger, Mayor PUBLIC HEARING 1. CONSENT AGENDA The presiding officer will call for public comments before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Consider approving the Minutes from the October 18, 2022 Regular City Council meeting. Kristy Doll, City Secretary Page 1 of 90 2 b. Consider approving the Minutes from the October 25, 2022 Special City Council meeting. Kristy Doll, City Secretary c. Consider approving the Minutes from the November 1, 2022 Regular City Council meeting. Kristy Doll, City Secretary d. Consider authorizing the City Manager to execute an agreement for stop loss insurance coverage. Darren Drastata, HR Director e. Consider authorizing the City Manager to enter into an agreement for health and dental insurance administrative services. Darren Drastata, HR Director f. Consider Resolution 2022-30 - Ratifying an application for and authorizing the City Manager to accept, if awarded, funding under the Office of the Governor, Public Safety Office Criminal Justice Divisions Bullet-Resistant Shield Grant Program. Ashley Brown, Grants Manager g. Consider adopting Resolution No. 2022-31 - amending Resolution No. 2022-06, passed and approved 02.01.2022, to add - Section 5. Ashley Brown, Grants Manager h. Consider adoption of Ordinance 2022-38 to amend the Budget for FY 22-23 amending the Schedule of Fees and Charges Steve Ritter, Finance Director 2. STATUTORY AGENDA a. Receive a presentation from Kendig Keast Collaborative on the Zoning Map update. Kevin Byal, Director of Development Services b. First Reading-Consider adoption of Ordinance 2022-37 to change the Development District Classification for 32.0675 acres, located adjacent to Sections 1 and 3 on the east side of Elkins Lake Subdivision near the intersection of Wellington Drive and Green Briar Drive from Neighborhood Conservation to Management. Armon Irones, City Planner c. Consider authorizing the City Manager to award the construction contract for Miscellaneous Waterline Replacement, Project ID 21-10-01. Kathlie Jeng-Bulloch, City Engineer d. Consider authorizing the City Manager to award the construction contract for West Green Briar and River Oaks Drainage and Street Improvements Project GLO Contract # 20-065-128-C439, City Project # 21-10-08 & # 21-10-09 and approving Ordinance 2022-39 amending the CIP budgets. Kathlie Jeng-Bulloch, City Engineer 3. CITY COUNCIL/MAYOR/CITY MANAGER a. Consider the Main Street Advisory Board's downtown parking recommendation. Tammy Gann, Director of Economic Development 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST 6. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Page 2 of 90 3 Section 551.071 to receive legal advice on Cybersecurity Incident. Leonard Schneider, City Attorney 7. RECONVENE Take action on item discussed in executive session, if needed. ADJOURNMENT *If during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property; 551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices; 551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristy Doll, City Secretary, do hereby certify that the above notice was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website, www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: November 11, 2022 Kristy Doll TIME OF POSTING: 9:00 a.m. Kristy Doll, City Secretary TAKEN DOWN: Page 3 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: a. Agenda Item: Reception to recognize newly elected Councilmembers and outgoing Councilmembers Initiating Department/Presenter: City Council Presenter: Recommended Motion: Not applicable Strategic Initiative: Discussion: Previous Council Action: Financial Implications: Approvals: Kristy Doll Associated Information: Page 4 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: a. Agenda Item: Proclamation No. 2022-27 for Small Business Saturday Initiating Department/Presenter: Economic Development Presenter: Andy Brauninger, Mayor Recommended Motion: None Strategic Initiative: Discussion: Small Business Saturday Proclamation WHEREAS, according to the United States Small Business Administration, there are currently 32.5 million small businesses in the United States, representing 99.9 percent of all businesses with employees in the United States; and WHEREAS, small businesses are responsible for 64 percent of net new jobs created since 1995; and WHEREAS, small businesses also contribute positively to the community by supporting and contributing to local community organizations, entities and schools; and WHEREAS, Huntsville, Texas supports our local businesses that create jobs, boost our local economy and preserve our neighborhoods; andWHEREAS, the money spent with small businesses is more likely to stay within the community and generate additional economic activity among other businesses in the community; and WHEREAS, the City of Huntsville, Huntsville Main Street Program, Huntsville Tourism Department, Huntsville Walker County Chamber of Commerce, Sam Houston State University Small Business Development Center, and Huntsville Downtown Business Alliance have endorsed the Saturday after Thanksgiving as Small Business Saturday; Now, Therefore, I, Andy Brauninger, Mayor of Huntsville, Texas, do hereby proclaim, November 26, 2022, as: SMALL BUSINESS SATURDAY AND DO HEREBY CALL upon all citizens of Huntsville to join communities across the country in supporting small businesses and merchants on Small Business Saturday and throughout the year. Previous Council Action: Council has previously presented a proclamation to recognize small business saturday. Financial Implications: Goal #3, Economic Development – Promote and enhance a strong and diverse economy. Approvals: Kristy Doll Associated Information: 1. Small Business Saturday Proclamation Page 5 of 90 Page 6 of 90 Small Business Saturday Proclamation WHEREAS, according to the United States Small Business Administration, there are currently 32.5 million small businesses in the United States, representing 99.9 percent of all businesses with employees in the United States; and WHEREAS, small businesses are responsible for 64 percent of net new jobs created since 1995; and WHEREAS, small businesses also contribute positively to the community by supporting and contributing to local community organizations, entities and schools; and WHEREAS, Huntsville, Texas supports our local businesses that create jobs, boost our local economy and preserve our neighborhoods; and WHEREAS, the money spent with small businesses is more likely to stay within the community and generate additional economic activity among other businesses in the community; and WHEREAS, the City of Huntsville, Huntsville Main Street Program, Huntsville Tourism Department, Huntsville Walker County Chamber of Commerce, Sam Houston State University Small Business Development Center, and Huntsville Downtown Business Alliance have endorsed the Saturday after Thanksgiving as Small Business Saturday; Now, Therefore, I, Andy Brauninger, Mayor of Huntsville, Texas, do hereby proclaim, November 26, 2022, as: SMALL BUSINESS SATURDAY AND DO HEREBY CALL upon all citizens of Huntsville to join communities across the country in supporting small businesses and merchants on Small Business Saturday and throughout the year. Page 7 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 1.a. Agenda Item: Consider approving the Minutes from the October 18, 2022 Regular City Council meeting. Initiating Department/Presenter: City Secretary Presenter: Kristy Doll, City Secretary Recommended Motion: N/A Strategic Initiative: Discussion: Previous Council Action: Financial Implications: Approvals: Kristy Doll Associated Information: 1. Minutes 10-18-2022 Page 8 of 90 1 MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 18th DAY OF OCTOBER 2022, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00 P.M. The Council met in a workshop and regular session with the following: COUNCILMEMBERS PRESENT: Mayor Brauninger, Mayor Pro Tem Humphrey, Councilmember Ward 1 Beebe, Councilmember At-Large Position 1 Lyle, Councilmember At- Large Position 2 Mullins, Councilmember At-Large Position 3 McKenzie, Councilmember At- Large Position 4 Graham COUNCILMEMBERS ABSENT: Councilmember Ward 3 Massey, Councilmember Ward 4 Strong OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Leonard Schneider, City Attorney WORKSHOP (5:00 p.m.) a.Discuss proposed City Council Rules of Procedure Aron Kulhavy, City Manager MAIN SESSION (6:00 p.m.) CALL TO ORDER (6:00 p.m.) Mayor Brauninger called the meeting to order at 6:00 p.m. INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. Councilmember McKenzie gave the invocation and pledges were led by Mayor Brauninger PROCLAMATION a.Proclamation 2022-23 First Responders Day Andy Brauninger, Mayor PUBLIC HEARING a.Public Hearing - Consider the adoption of ordinance 2022-30 amending the Development Code of the City of Huntsville, Texas Article 12 “Development Review and Approval Procedure” and Article 13 "Administration". Kevin Byal, Director of Development Services Mayor Brauninger opened the public hearing at 6:04 p.m. No citizen comments were heard in support of or in opposition of the agenda item Mayor Brauninger closed the public hearing at 6:08 p.m. Page 9 of 90 2 1. CONSENT AGENDA The presiding officer will call for public comments before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Consider approving the Minutes from the October 4, 2022 Regular City Council meeting. b. Consider adoption of Ordinance 2022-33 to amend the budget for FY 22-23 and/or CIP Project budgets. Steve Ritter, Finance Director c. Consider authorizing the City Manager to apply for and accept, if awarded, funding under FEMA's Building Resilient Infrastructure and Communities (BRIC) grant in the amount of $70,000 ($52,500 federal grant share, $17,500 city match share) to update the City's FEMA required Hazard Mitigation Plan and adopting Resolution 2022-26 in support of same. Ashley Brown, Grants Manager d. Consider authorizing the City Manager to apply for and accept, if awarded, funding under FEMA's Hazard Mitigation Grant Program (HMGP) DR-4332- TX grant in the amount of $70,000 ($52,500 federal grant share, $17,500 city match share) to update the City's FEMA required Hazard Mitigation Plan and adopting Resolution 2022-27 in support of same. Ashley Brown, Grants Manager e. Consider authorizing the City Manager to apply for and accept, if awarded, funding under FEMA's Hazard Mitigation Grant Program (HMGP) FEMA- FM-5420 grant in the amount of $70,000 ($52,500 federal grant share, $17,500 city match share) to update the City's FEMA required Hazard Mitigation Plan and adopting Resolution 2022-28 in support of same. Ashley Brown, Grants Manager f. Second Reading - Consider Ordinance No. 2022 - 32 Denying Entergy Texas, Inc.’s statement of intent and application for authority to change rates filed on July 1, 2022. Leonard Schneider, City Attorney Councilmember Daiquiri Beebe made a motion to approve the Consent Agenda, Items a through f. The motion was seconded by Councilmember Pat Graham. The motion passed 7-0. Yes - Andy Brauninger, Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Pat Graham, Bert Lyle; No - None 2. STATUTORY AGENDA Page 10 of 90 3 a. First Reading - Consider the adoption of ordinance 2022-30 amending the Development Code of the City of Huntsville, Texas Article 12 “Development Review and Approval Procedure” and Article 13 "Administration". Kevin Byal, Director of Development Services First reading - No action necessary b. First Reading - Consider the adoption of ordinance 2022-31 amending the Huntsville Code of Ordinances, Chapter 12 “BUILDING AND BUILDING REGULATIONS”. Kevin Byal, Director of Development Services First reading - No action necessary 3. CITY COUNCIL/MAYOR/CITY MANAGER a. First Reading - Consider adopting Ordinance 2022-34, amending the City of Huntsville City Council Rules of Procedure. Aron Kulhavy, City Manager Councilmember Daiquiri Beebe made a motion to waive the two-reading requirement and adopt Ordinance no. 2022-34, amending the city of Huntsville City Council Rules of Procedure and adopt with the following amendments, amending Section 3.03(e) from four Councilmembers to three Councilmembers, amend section 7.03 (2) to state the Mayor may allow the speaker to finish his point, amend section 7.03 (3) deleting the last sentence. The motion was seconded by Councilmember Pat Graham. The motion passed 7-0. Yes - Andy Brauninger, Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Pat Graham, Bert Lyle; No – None. 4. REQUESTS FOR CITIZEN PARTICIPATION (An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken.) a. Huntsville Public Library Speakers on the Agenda speaking about the Huntsville Public Library included Craig Henderson, Amanda Louie, and Nick Ransford. Speakers requesting to speak on the Public Library by Public Comment Card included Tore Fossum, Don Gibeaut, Leah Koenig, Gabriel Koenig, Abbigayle Koenig, Michelle Lyons, Susan Strickland, Lindsey Duncan, Kaylea Hass, Phillip Wadley, Drew Miller, and Chris Kern. b. Statements from City Staff Mr. Jason January was not present to speak. Page 11 of 90 4 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA None 6. ITEMS OF COMMUNITY INTEREST Mayor and Council announced Items of Community Interest 7. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.087 for deliberation regarding economic development negotiations - project Cheers. Tammy Gann, Director of Economic Development Council convened into Executive Session at 7:17 p.m. 8. RECONVENE Council reconvened from Executive Session into Open Session at 7:38 p.m. ADJOURNMENT Mayor Brauninger adjourned the meeting without objection at 7:38 p.m. ATTEST: CITY OF HUNTSVILLE ____________________________ ________________________________ Kristy Doll, City Secretary Andy Brauninger, Mayor Page 12 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 1.b. Agenda Item: Consider approving the Minutes from the October 25, 2022 Special City Council meeting. Initiating Department/Presenter: City Secretary Presenter: Kristy Doll, City Secretary Recommended Motion: N/A Strategic Initiative: Discussion: Previous Council Action: Financial Implications: Approvals: Kristy Doll Associated Information: 1. City Council Meeting Minutes October 25, 2022 Page 13 of 90 1 MINUTES FROM THE HUNTSVILLE CITY COUNCIL SPECIAL MEETING HELD ON THE 25th DAY OF OCTOBER 2022, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 5:00 P.M. The Council met in a special session with the following: COUNCILMEMBERS PRESENT: Mayor Brauninger, Mayor Pro Tem Humphrey, Councilmember Ward 1 Beebe, Councilmember At-Large Position 1 Lyle, Councilmember At- Large Position 2 Mullins, Councilmember Ward 3 Massey, Councilmember At-Large Position 3 McKenzie, Councilmember At-Large Position 4 Graham COUNCILMEMBERS ABSENT: Councilmember Ward 4 Strong, arrived at 5:12 p.m. OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Leonard Schneider, City Attorney MAIN SESSION (5:00 p.m.) CALL TO ORDER (5:00 p.m.) Mayor Brauninger called the meeting to order at 5:00 p.m. INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. Mayor Brauninger gave the invocation and led the pledges. PUBLIC HEARING 1. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 to receive legal advice on Cybersecurity Incident. Leonard Schneider, City Attorney Council convened into Executive Session at 5:03 p.m. Councilmember Jon Strong arrived at 5:12 p.m. 2. RECONVENE Council reconvened from Executive Session into Open Session at 5:46 p.m. Councilmember Daiquiri Beebe made a motion to authorize the City Attorney to obtain outside counsel as needed. The motion was seconded by Councilmember Pat Graham. The motion passed 9-0. Yes: Andy Brauninger, Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Deloris Massey, Jon Strong, Pat Graham, Bert Lyle; No: None Page 14 of 90 2 3. ADJOURNMENT Mayor Brauninger adjourned the meeting at 5:46 p.m. ATTEST: CITY OF HUNTSVILLE ____________________________ ________________________________ Kristy Doll, City Secretary Andy Brauninger, Mayor Page 15 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 1.c. Agenda Item: Consider approving the Minutes from the November 1, 2022 Regular City Council meeting. Initiating Department/Presenter: City Secretary Presenter: Kristy Doll, City Secretary Recommended Motion: Motion to approve the Minutes from the November 1, 2022 Regular City Council meeting. Strategic Initiative: Discussion: Previous Council Action: Financial Implications: Approvals: Kristy Doll Associated Information: 1. 11-1-2022 Minutes Page 16 of 90 1 MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 1st DAY OF NOVEMBER 2022, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00 P.M. The Council met in a regular session with the following: COUNCILMEMBERS PRESENT: Mayor Pro Tem Humphrey, Councilmember Ward 1 Beebe, Councilmember At-Large Position 1 Lyle, Councilmember At-Large Position 2 Mullins, Councilmember Ward 3 Massey, Councilmember At-Large Position 3 McKenzie, Councilmember Ward 4 Strong, Councilmember At-Large Position 4 Graham COUNCILMEMBERS ABSENT: Mayor Brauninger OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary, Leonard Schneider, City Attorney MAIN SESSION (6:00 p.m.) CALL TO ORDER Mayor Brauninger called the meeting to order at 6:00 p.m. INVOCATION AND PLEDGES Councilmember Lyle gave the invocation and pledges were led by Mayor Pro Tem Humphrey. PUBLIC HEARING a. Conduct a public hearing for a proposed Development District Map amendment request to change the district from Neighborhood Conservation (NC) to Management (M). Armon Irones, City Planner Mayor Pro Tem Humphrey opened the Public Hearing at 6:03 p.m. Applicant Ben Bius presented for the Development District. No citizen comments were heard in support of or in opposition of the amendment request to change the Development District Map. Mayor Pro Tem Humphrey closed the Public Hearing at 6:24 p.m. 1. CONSENT AGENDA The presiding officer will call for public comments before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Page 17 of 90 2 Council.) a. Consider Authorizing the City Manager to award the purchase of Solid Waste Residential Collection Containers (Carts). Brent Sherrod, Public Works Director b. Consider a proposal for Additional Engineering Services Including Design, Construction management and Inspection for IH 45 Segment 2B Utility Relocations Kathlie Jeng-Bulloch, City Engineer c. Consider authorizing the Mayor to abandon and release Water Line Easements situated on property of Elion Management, LLC, located at 500 State Highway 19. Kathlie Jeng-Bulloch, City Engineer d. Consider authorizing the City Manager to enter into an agreement with Tyler Technologies for their time & attendance software ("Executime") and timeclocks. Steve Ritter, Finance Director e. Second Reading - Consider the adoption of ordinance 2022-30 amending the Development Code of the City of Huntsville, Texas Article 12 “Development Review and Approval Procedure” and Article 13 "Administration". Kevin Byal, Director of Development Services Mayor Pro Tem Humphrey requested 1.f. be moved from the Consent Agenda and be discussed on the Statutory Agenda. Councilmember Daiquiri Beebe made a motion to approve the Consent Agenda, Items a through e. The motion was seconded by Councilmember Vicki McKenzie. The motion passed 8-0. Yes - Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Pat Graham, Bert Lyle, Deloris Massey, Jon Strong; No – None 2. STATUTORY AGENDA Consent Agenda item 1.f. was moved from the Consent Agenda to the Statutory Agenda for consideration. 1.f. Second Reading - Consider the adoption of ordinance 2022-31 amending the Huntsville Code of Ordinances, Chapter 12 “BUILDING AND BUILDING REGULATIONS”. Kevin Byal, Director of Development Services Councilmember Daiquiri Beebe made a motion to approve the adoption of ordinance 2022-31 amending the Huntsville Code of Ordinances, Chapter 12 “BUILDING AND BUILDING REGULATIONS”. The motion was seconded by Councilmember Bert Lyle. Page 18 of 90 3 The motion passed 8-0. Yes - Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Pat Graham, Bert Lyle, Deloris Massey, Jon Strong; No – None a. Consider authorizing the City Manager and staff to move forward with additional City Hall project financing via issuing the remaining $4,000,000 of the 2016 Proposition 2 approved bonds and approving Ordinance 2022-35 to amend the FY 2022 - 23 annual budget and the CIP budget. Steve Ritter, Finance Director Councilmember Daiquiri Beebe made a motion to authorize the City Manager and staff to move forward with additional City Hall project financing via issuing the remaining $4,000,000 of the 2016 Proposition 2 approved bonds and approving Ordinance 2022-35 to amend the FY 2022 - 23 annual budget and the CIP budget. The motion was seconded by Councilmember Vicki McKenzie. The motion passed 7-1. Roll call vote Yes: Daiquiri Beebe, Bert Lyle, Deloris Massey, Vicki McKenzie, Jon Strong, Pat Graham, Russell Humphrey No: Deandra (Dee) Mullins b. Consider Resolution No. 2022-29 to approve the retention of the law firms Mckool Smith, P.C., Ashcroft Sutton Reyes, LLC and Korein Tillery LLC to represent the City in litigation against Netflix, Inc., Hulu LLC, Disney DTC LLC and other video service providers. Leonard Schneider, City Attorney Councilmember Daiquiri Beebe made a motion to approve Resolution No. 2022 - 29 to approve the retention of the law firms Mckool Smith, P.C., Ashcroft Sutton Reyes, LLC and Korein Tillery LLC to represent the City in litigation against Netflix, Inc., Hulu LLC, Disney DTC LLC and other video service providers.. The motion was seconded by Councilmember Pat Graham. The motion passed 8-0. Yes - Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Pat Graham, Bert Lyle, Deloris Massey, Jon Strong; No – None c. First Reading - Consider Ordinance No. 2022-36 Amending Ordinances; (1) Ord Of 6-9-1970; (2) Ordinance No. 80-20; and (3) Ordinance No. 95-24, That Established The Library Board for the City of Huntsville requiring the publication of this Ordinance; providing for a severability clause; repealing Ordinances in conflict with this Ordinance; providing for a penalty; making other provisions and findings thereto; and declaring an effective date. Leonard Schneider, City Attorney Councilmember Daiquiri Beebe made a motion to temporarily suspend the two-reading requirement and Adopt Ordinance No. 2022-36, with amendments in Sections 2(c), 4(b) and 4(d), of Exhibit B; amending the Ordinances; (1) Ord Of 6-9-1970; (2) Ordinance No. 80-20; and (3) Ordinance No. 95-24, That Established The Library Board for the City of Huntsville Page 19 of 90 4 requiring the publication of this Ordinance; providing for a severability clause; repealing Ordinances in conflict with this Ordinance; providing for a penalty; making other provisions and findings thereto; and declaring an effective date. The motion was seconded by Councilmember Strong. The motion passed 8-0. Yes - Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Pat Graham, Bert Lyle, Deloris Massey, Jon Strong; No – None 3. CITY COUNCIL/MAYOR/CITY MANAGER a. Consider the appointments to the City of Huntsville Boards and Commissions for expired terms or vacant board positions. Russell Humphrey, Mayor Pro Tem Mayor Pro Tem made a motion to appoint/reappoint the Board and Commission members as presented. Appoint Amanda Withers to the Airport Advisory Board to seat #4 Reappoint Eddene Smith to the Cemetery Advisory Board to seat #10 Reappoint Joe Boaz to the Cemetery Advisory Board to seat #7. Council affirmed appointments 8-0 Yes - Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Pat Graham, Bert Lyle, Deloris Massey, Jon Strong; No – None 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA None 5. ITEMS OF COMMUNITY INTEREST Mayor and Council announced items of community interest. 6. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 to receive legal advice on Cybersecurity Incident. Leonard Schneider, City Attorney b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 to receive legal advice on Library Policies and Employee Handbook for the City of Huntsville. Leonard Schneider, City Attorney Page 20 of 90 5 Council convened into Executive Session at 6:48 p.m. 7. RECONVENE Take action on item discussed in executive session, if needed. Council reconvened from Executive Session into Open Session at 7:31 p.m. ADJOURNMENT Mayor Pro Tem Humphrey adjourned the meeting without objection at 7:31 p.m. ATTEST: CITY OF HUNTSVILLE ____________________________ ________________________________ Kristy Doll, City Secretary Andy Brauninger, Mayor Page 21 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 1.d. Agenda Item: Consider authorizing the City Manager to execute an agreement for stop loss insurance coverage. Initiating Department/Presenter: Human Resources Presenter: Darren Drastata, HR Director Recommended Motion: Move to authorize the City Manager to approve a contract renewal with ISU/Companion Life for stop loss insurance coverage in the amount of $310,486.00 Strategic Initiative: Goal #6, Finance - Provide a sustainable, efficient and fiscally sound government through conservative fiscal practices and resource management. Discussion: The City currently has a self-insured medical plan. This means that the City assumes the financial risk for providing health care benefits to our employees (as opposed to an insurance carrier with a fully insured plan). The City contributes $850 per employee per month into our employee benefits fund to pay for claims and to cover administrative expenses, which are paid to a third-party administrator (TML). TML will process these claims and ensure that the plan is administered according to the City’s policies. Due to the City carrying this risk, it is necessary for the City to carry a stop loss policy (sometimes called a reinsurance policy). These policies protect the City from catastrophic losses due to large claims (over $150,000). The City’s current contract with ISU/Companion Life expires on December 31, 2022. The City placed a legal ad according to the Texas bid laws and released RFP#23-02 2023 Employee Specific and Aggregate Stop Loss Insurance on October 6, 2022. The public bid opening was on October 31, 2022, 2:00 p.m. The City received one response to the public bid. ISU/Companion Life, the incumbent stop loss carrier, issued a proposal with renewal terms and alternative options. Renewing at the current $150,000 specific deductible and $100,000 aggregating specific deductible. Specific and aggregate premium rates are 4.10% above current, and the aggregate attachment point is -4.03% current. Reflecting -3.41% below current on overall max cost. This will be our sixth year contracting with ISU/Companion Life for this coverage. Below is a comparison of the current and proposed rates: Current 2021 ISU/Companion Life Annual Premium: $299,951 Proposed 2023 ISU/Companion Life Annual Premium: $310,486.00 Total Annual Premium Increase: $10,535.00 (3.51%) Previous Council Action: The City Council approved the current contract with ISU/Companion Life in November 2021 for stop loss coverage for the 2022 Plan Year. Page 22 of 90 Financial Implications: Item is budgeted: 302-1302-7898 In the amount of: $559,516.00 Approvals: Darren Drastata Kristy Doll Aron Kulhavy Associated Information: Page 23 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 1.e. Agenda Item: Consider authorizing the City Manager to enter into an agreement for health and dental insurance administrative services. Initiating Department/Presenter: Human Resources Presenter: Darren Drastata, HR Director Recommended Motion: Move to authorize the City Manager to approve a contract with TML Health Benefits Pool for health insurance administrative fees and fully insured dental premiums in the amount of $370,336 Strategic Initiative: Goal #6, Finance - Provide a sustainable, efficient and fiscally sound government through conservative fiscal practices and resource management. Discussion: The City currently utilizes TML Health to administer our self-insured health insurance program and our fully insured dental plan. The current contract ends 12/31/22. A major change was effective 1/1/22 that switched us from United Healthcare to Blue Cross Blue Shield as the provider network. This gave our employees a much larger network of providers. This new agreement is a three- year contract ending December 31, 2024 for medical/RX claims administration and a fully insured dental plan. The rate for claims administration is $43.20 per employee/retiree per month, or approximately $150,336 annually (depending on the number of employees/retirees on the plan). This does not include the cost of actual claims. The premium cost to the City for the fully insured dental plan is approximately $220,000 annually. This includes administration and total claims cost. Listed below are some of the major services provided by TML Health related to the administration of our health insurance program:  Access to the Blue Cross Blue Shield provider network and associated discounts on claims  Review, process and pay claims while ensuring compliance with our Plan Document, which outlines what is covered or not covered by the plan  Manages the prescription drug program and Pre and Post-65 retirement plans  Manages our Flexible Spending Account program (pre-tax debit card for medical expenses)  Manages high deductible health plan and associated banking  Provides billing services for stop loss and life insurance  Pursues subrogation of claims (recovery of claim expenses through another party, which may result in cost savings to our plan)  Manages our tele-medicine agreement, claims and service Page 24 of 90 Manages our dental plan through Blue Care Dental Previous Council Action: The City Council approved the current contract on 10/27/2021 Financial Implications: Item is budgeted: 302-1302-78984 In the amount of: $150,336 302-1302-78982 In the amount of: $ 220,000 Approvals: Darren Drastata Kristy Doll Aron Kulhavy Associated Information: Page 25 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 1.f. Agenda Item: Consider Resolution 2022-30 - Ratifying an application for and authorizing the City Manager to accept, if awarded, funding under the Office of the Governor, Public Safety Office Criminal Justice Divisions Bullet-Resistant Shield Grant Program. Initiating Department/Presenter: Finance Presenter: Ashley Brown, Grants Manager Recommended Motion: Move to adopt Resolution 2022-30 - ratification of an application for and authorize the City Manager to accept, if awarded, funding under the Office of the Governor, Public Safety Office Criminal Justice Division's Bullet-Resistant Shield Grant Program in the amount of $54,380 ($54,380 state grant share, $0 city match share) to purchase bullet-resistant shields that comply with the National Institute of Justice (NIJ) level III, III+, or IV for the Huntsville Police Department. Strategic Initiative: Goal #7 - Public Safety - Provide safety and security for all citizens. Discussion: On August 17, 2022, Governor Greg Abbott announced funding for the State's Bullet- Resistant Shield Grant Program for fiscal year 2023 to provide funding to equip peace officers with bullet-resistant/ballistic shields. State funds for these projects are authorized by a Budget Execution Order proposed by the Legislative Budget Board and ratified by Governor Abbott on June 28, 2022, pursuant to Texas Government Code, Section 317.002 and Section 317.005(b). The Public Safety Office (PSO) expects to make available $50M for FY2023. Ballistic Shields provide mobile ballistic protection not afforded by other means, and are specifically designed to stop bullets and dangerous projectiles in countless situations where mobile cover would help keep the officer and community safe while rendering aid and evacuating the wounded in active shooter scenes. If funded, the Huntsville Police Department will purchase five NATO 1, five NATO 2, and two NATO 3 bullet-resistant shields that comply with the National Institute of Justice (NIJ) level III, III+, or IV. In order to meet the September 19, 2022, deadline, staff submitted a preliminary application to the Office of the Governor, Public Safety Office Criminal Justice Division's Bullet-Resistant Shield Grant Program requesting $54,380.00 in State grant funding ($0.00 local cash match) to purchase this equipment. This item is to ratify this application and grant permission to the City Manager to accept funding if it is awarded. Previous Council Action: No previous action has been taken. Page 26 of 90 Financial Implications: If the grant is awarded, Staff will bring a Budget Amendment to Council for approval at the appropriate time. Approvals: Steve Ritter Leonard Schneider Kristy Doll Aron Kulhavy Associated Information: 1. Resolution 2022-30 Bullet Resistant Shields Resolution Page 27 of 90 RESOLUTION NO. 2022-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, RATIFYING THE SUBMISSION OF AN APPLICATION FOR THE FY 2023 BULLET- RESISTANT SHIELD GRANT PROGRAM FOR THE PURCHASE OF BULLET-RESISTANT SHIELDS THAT COMPLY WITH THE NATIONAL INSTITUTE OF JUSTICE (NIJ) LEVEL III, III+, OR IV; AND AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY’S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY’S PARTICIPATION IN THE GRANT PROGRAM. WHEREAS The City desires to ensure the safety of all it citizens and; the City of Huntsville requires the Huntsville Police Department be charged with this task; and WHEREAS It is necessary and in the best interest of the City to apply for funding under the FY 2023 Bullet-Resistant Shield Grant Program. NOW, THEREFORE, be it resolved by the City Council of the City of Huntsville, Texas, that: SECTION 1: A application is hereby authorized to be filed on behalf of the City and be placed in competition for funding to the Texas Office of the Governor, Public Safety Office Criminal Justice Division. SECTION 2: The application will be for $54,380.00 to furnish the Huntsville Police Department with bullet-resistant shields that comply with the National Institute of Justice (NIJ) level III, III+, or IV. SECTION 3: The Mayor and City Council strongly support this application to address the safety needs of the Community. SECTION 4: The City agrees that in the event of loss or misuse of the Criminal Justice Division funds, the City assures that the funds will be returned to the Criminal Justice Division in full. SECTION 5: The City Council directs and designates the City Manager as the City’s Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and the City’s participation in the FY 2023 Bullet-Resistant Shield Grant Program. PASSED AND APPROVED this 15th day of November, 2022. THE CITY OF HUNTSVILLE Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Page 28 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 1.g. Agenda Item: Consider adopting Resolution No. 2022-31 - amending Resolution No. 2022-06, passed and approved 02.01.2022, to add - Section 5. Initiating Department/Presenter: Finance Presenter: Ashley Brown, Grants Manager Recommended Motion: Move to approve amending Resolution No. 2022-06, passed and approved 02.01.2022, to add 'Section 5: The City agrees that in the event of loss or misuse of the Criminal Justice Division funds, the City assures that the funds will be returned to the Criminal Justice Division in full.' as required by grant terms and adopting Resolution 2022-31. Strategic Initiative: Goal #7 - Public Safety - Provide safety and security for all citizens. Discussion: On February 1, 2022, Council passed and approved a resolution supporting an application for grant funding through the Criminal Justice Grant Program. On February 10, 2022, the City submitted said application to the Texas Office of the Governor, Public Safety Office Criminal Justice Division for the FY 2023 Criminal Justice Grant Program requesting $38,069.20 in federal funds ($0.00 local match) to purchase a cloud based digital evidence management system for the Huntsville Police Department. On November 4, 2022, the City was awarded these funds contingent on receipt of an amended resolution containing written assurance that, in the event of loss or misuse of grant funds, the governing body will return all funds to OOG. This item is to amend Resolution No. 2022-06 to add "Section 5: The City agrees that in the event of loss or misuse of the Criminal Justice Division funds, the City assures that the funds will be returned to the Criminal Justice Division in full." in accordance with this requirement. Previous Council Action: The Council approved a resolution supporting application for this grant funding in February of 2022. Financial Implications: Staff will bring a Budget Amendment to Council for approval to recognize the awarded funds. Approvals: Steve Ritter Leonard Schneider Kristy Doll Aron Kulhavy Page 29 of 90 Associated Information: 1. Resolution 2022-31 Amending Resolution 2022-06 FY23 CJD Resolution Page 30 of 90 RESOLUTION NO. 2022-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING RESOLUTION NO. 2022-06 ORIGINALLY AUTHORIZING THE SUBMISSION OF THE APPLICATION FOR THE FY 2023 CRIMINAL JUSTICE GRANT PROGRAM FOR A CLOUD BASED DIGITAL EVIDENCE MANAGEMENT SYSTEM; AND AUTHORIZING THE CITY MANAGER, AND/OR ALTERNATIVELY, THE DEPUTY CITY MANAGER, TO ACT AS THE CITY’S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY’S PARTICIPATION IN THE GRANT PROGRAM TO ADD SECTION 5 AS INCLUDED WITHIN. WHEREAS The City desires to ensure the safety of all it citizens and; the City of Huntsville requires the Huntsville Police Department be charged with this task; and WHEREAS It is necessary and in the best interest of the City to apply for funding under the FY 2023 Criminal Justice Grant Program. NOW, THEREFORE, be it resolved by the City Council of the City of Huntsville, Texas, that: SECTION 1: A Criminal Justice Grant Program application is hereby authorized to be filed on behalf of the City and be placed in competition for funding to the Texas Office of the Governor, Public Safety Office, Criminal Justice Division. SECTION 2: The application will be for $160,000.00 to furnish the Huntsville Police Department with a cloud-based digital evidence management system. SECTION 3: The Mayor and City Council strongly support this application to address the safety needs of the Community. SECTION 4: The City Council directs and designates the City Manager, and/or alternatively, the Deputy City Manager, as the City’s Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and the City’s participation in the FY 2023 Criminal Justice Grant Program. SECTION 5: The City agrees that in the event of loss or misuse of the Criminal Justice Division funds, the City assures that the funds will be returned to the Criminal Justice Division in full. PASSED AND APPROVED this 15th day of November, 2022. THE CITY OF HUNTSVILLE Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Page 31 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 1.h. Agenda Item: Consider adoption of Ordinance 2022-38 to amend the Budget for FY 22-23 amending the Schedule of Fees and Charges Initiating Department/Presenter: Finance Presenter: Steve Ritter, Finance Director Recommended Motion: Move to adopt Ordinance 2022-38 to amend the budget for fiscal year 2022 - 2023 amending the Schedule of Fees and Charges Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government through conservative fiscal practices and resource management. Discussion: The City adopts the annual budget via Ordinance. The Schedule of Fees and Charges is included as part of the adoption of the annual budget. As such, changes or additions to the Schedule of Fees and Charges require approval via Ordinance. Additional detailed information is included in the Exhibit A "Explanation" section. This was presented to the Finance Committee at their November 15, 2022 meeting. Previous Council Action: None for this specific agenda item. The fiscal year 2022 - 2023 budget and Schedule of Fees and Charges for the fiscal year were adopted at Council's September 20, 2022 meeting. Financial Implications: Approximately $7,200 of additional revenue to the Utility Fund annually and possibly $4,000 of additional revenue to the General Fund. Approvals: Steve Ritter Kristy Doll Aron Kulhavy Associated Information: 1. Ordinance - BA - addtns to Fee Sched 2. BA - Fee Sched - add 10 inch meter and add Parks Event fee Page 32 of 90 ORDINANCE NO. 2022-38 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2022-2023 ANNUAL BUDGET, ORDINANCE NO. 2022-24 TO AMEND THE ADOPTED “SCHEDULE OF FEES AND CHARGES” OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2022-2023 Annual Budget and CIP Budgets, and the Schedule of Fees and Charges were adopted by Ordinance 2022-24 on September 20, 2022; WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year; WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City; WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the 2022 – 2023 Schedule of Fees and Charges as set forth herein; and WHEREAS, this ordinance combines the independent Council actions into one budget amendment document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: Section 1. The findings set forth above are incorporated into the body of this ordinance. Section 2. The budget for fiscal year 2022 – 2023 is hereby amended to include the fees as listed in Exhibit “A” attached hereto and made a part of this ordinance as if set out verbatim herein. Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance. Section 5. The necessity for amending the fiscal year 2022 – 2023 Schedule of Fees and Charges, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides. Section 6. This ordinance shall take effect immediately after its passage. PASSED AND APPROVED on this the 15th day of November 2022. THE CITY OF HUNTSVILLE, TEXAS __________________________________ Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: ____________________________ _____________________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Page 33 of 90 Budget Amendments FY 22-23 City Council - November 15, 2022 Exhibit A Add to the City of Huntsville's Schedule of Fees and Charges Water Services - Base Charge - 10" Water Meter $602.00 per month Recreation Services - Park Rental - Event Permit - City Resident $100 first hour / $50 each additional hour Walker County Resident $125 first hour / $50 each additional hour Non-Resident $150 first hour / $50 each additional hour Security Deposit of $200 Explanation: The City adopts the annual budget via Ordinance. The Schedule of Fees and Charges is included as part of the adoption of the annual budget. As such, changes or additions to the Schedule of Fees and Charges require approval via Ordinance. In the event Council adopts Ordinance 2022-38 these fees will be added to the Schedule of Fees and Charges. The City only has one 10" meter and this is located at the Ellis and Estelle metering point. The base charge is on the first 3,000 gallons of usage. Base charges for the next 3 smaller meters below 10' are as follows - 8" - $435.00, 6" - $315.00 and 4" - $210.00. For comparison for the "Recreation Services - Park Rental - Event Permit" the fee for a "Pavilion Permit" is $50 per hour. The Park Rental "Pavilion Permit" is geared towards those hosting birthday parties, family dinners, small private functions, and are limited to pavilions/gazebos only. The Event Permit is for individuals, groups, companies, etc. that would like to host a large-scale event open to the public in a city park. The Parks Department receives many phone calls requesting the use of a city park for large events. Page 34 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 2.a. Agenda Item: Receive a presentation from Kendig Keast Collaborative on the Zoning Map update. Initiating Department/Presenter: Development Services Presenter: Kevin Byal, Director of Development Services Recommended Motion: Not applicalbe Strategic Initiative: Discussion: Kendig Keast Collaborative, our consultant, assisting us with the update and expansion to the number and type of zoning districts within the city, is approximately 50% complete with their work and will present their findings and progress thus far in the project. Previous Council Action: Financial Implications: Approvals: Kristy Doll Associated Information: Page 35 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 2.b. Agenda Item: First Reading-Consider adoption of Ordinance 2022-37 to change the Development District Classification for 32.0675 acres, located adjacent to Sections 1 and 3 on the east side of Elkins Lake Subdivision near the intersection of Wellington Drive and Green Briar Drive from Neighborhood Conservation to Management. Initiating Department/Presenter: Development Services Presenter: Armon Irones, City Planner Recommended Motion: First Reading only-no action necessary Strategic Initiative: Goal #3, Economic Development – Promote and enhance a strong and diverse economy. Discussion: Staff has received an application requesting reclassification of the Development District on the property. The request is to change the property from Neighborhood Conservation (NC) to Management (M). The subject property is comprised of 32.0675 acres, located adjacent to Sections 1 and 3 on the east side of Elkins Lake Subdivision near the intersection of Wellington Drive and Green Briar Drive. The subject property is currently undeveloped and is being proposed for the development of a mixed single-family detached homes and townhome subdivision. The Neighborhood Conservation district designation only provides for single family detached and does not allow for townhomes in accordance with the Development Code. Since the property owner desires to build townhomes, the only option is to request a Development District reclassification. The proposed development will have 34 single family detached home lots and 30 townhouse lots. At the October 6, 2022 Planning Commission Meeting, a public hearing was conducted for this item. Following the public hearing, the Planning Commission voted unanimously in favor of recommending approval to the City Council. The change in development district classification requires the adoption of an ordinance. A proposed Development District change request requires a public hearing, which took place at the November 1, 2022 City Council Meeting. Previous Council Action: November 1, 2022 - Public Hearing Financial Implications: Once the property is developed, the city will receive advolorum taxes Page 36 of 90 Approvals: Aron Kulhavy Kristy Doll Associated Information: 1. Vicinity Map 2. Preliminary Plan The Woods at Elkins 3. Ordinance 2022-37 Development District Update (1) 4. Planning Commission Form Page 37 of 90 Subject Property CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 9/19/2022 Vicinity MapHuntsville GIS Division 1 in = 500 ft 0 0.1 0.20.05 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Page 38 of 90 PRELIMINARYSITEPage 39 of 90 ORDINANCE NO. 2022-37 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE DEVELOPMENT DISTRICT MAP OF THE CITY OF HUNTSVILLE, TEXAS TO CHANGE THE DEVELOPMENT DISTRICT CLASSIFICATION LOCATED ADJACENT TO SECTIONS 1 AND 3 ON THE EAST SIDE OF ELKINS LAKE SUBDIVISION NEAR THE INTERSECTION OF WELLINGTON DRIVE AND GREEN BRIAR DRIVE, WCAD PROPERTY #15793, IN THE BROWN (A-95) SURVEY, TRACT 3, 32.0675 ACRES, FROM NEIGHBORHOOD CONSERVATION TO MANAGEMENT. WHEREAS the City Council of the City of Huntsville, Texas, has adopted an Official Development District Map and attendant regulations for the City which, in accordance with the Comprehensive Plan, was designed to control the density of population to the end that congestion may be lessened in public streets and that the public health, safety, convenience, and general welfare is promoted in accordance with Chapter 211, Municipal Zoning Authority of the Texas Local Government Code; and WHEREAS the Development Code of the City of Huntsville provides for the amendment of the Official Development Map; and WHEREAS after public notice, the Planning Commission held a public hearing on October 6, 2022, to consider comments of the public regarding the adoption of the amendment to the Development District Map; and WHEREAS the Planning Commission has studied and evaluated the request and the report prepared by City Staff; and WHEREAS the Planning Commission has considered the comments of the public presented at the public hearing and has prepared a report for this Council of its conclusions and recommendations; WHEREAS after public notice, City Council held a public hearing on November 1, 2022, and first reading on November 15, 2022, to consider comments from the public regarding the adoption of amendments to the Official Development District Map; and WHEREAS the City Council has studied and evaluated the request, the report prepared by City staff, and the recommendations by the Planning Commission; and WHEREAS the City has updated the map to reflect the amended area. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS that: Section 1 The Official Development District Map of the City of Huntsville, as provided in Section 2.200 of the City’s Development Code, is amended to change the Page 40 of 90 development district classification located adjacent to Sections 1 and 3 on the east side of Elkins Lake Subdivision near the intersection of Wellington Drive and Green Briar Drive, WCAD Property #15793, in the Brown (A-95) Survey, Tract 3, 32.0675 acres of undeveloped land from Neighborhood Conservation to Management and City Staff is directed to make such change. Section 2 The newly amended Official Development District Map is adopted and shall supersede the prior Official Development District Map. Section 3 The City Secretary is hereby directed to cause the caption of this Ordinance to be published at least twice within ten days of final passage. This ordinance shall take effect ten (10) days after the date of final passage. PASSED AND APPROVED THIS ____________ DAY OF ______________ 2022. THE CITY OF HUNTSVILLE _____________________________ Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: _____________________________ _______________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Page 41 of 90 Page 1 of 3 PLANNING COMMISSION AGENDA ITEM DISCUSSION FORM Prepared by: Charles Young, Planner Armon Irones, City Planner SUBJECT: Development District Map Amendment MEETING DATE: October 6, 2022 TYPE OF REVIEW: Development District Reclassification APPLICANT: Prairie Flower, Ltd SURVEYOR: Jeff Robertson on behalf of McClure and Browne FACTS, CODE REQUIREMENTS AND CONDITIONS Staff has received an application from Ben Bius requesting reclassification of the Development District for the property from Neighborhood Conservation (NC) to Management (M). The subject property is comprised of 32.0675 acres, located adjacent to Sections 1 and 3 of Elkins Lake Subdivision near the intersection of Wellington Drive and Green Briar Drive. The Subject property is currently undeveloped and is proposed for a single-family subdivision with several townhomes mixed in. The subject property is currently Neighborhood Conservation District and townhomes are not allowed in that development district per the Development Code. If the property owner desire to build townhomes, the only option is to request a Development District Reclassification. The proposed development will have one ingress/egress access area along Wellington Drive. The development will be 1 block and 36 lots. The Development District classification for adjacent property is as follows: • Neighborhood Conservation (NC) to the North.• Management (M) to the South. • Management (M) to the East. • Neighborhood Conservation (NC) to the West. There are three (3) main Development Districts in the City of Huntsville. The two districts applicable to this case are defined in Section 2.300 of the Development Code as follows: 2.301 Neighborhood Conservation District – The Neighborhood Conservation (NC) district is intended to help protect property values by conserving the overall character and function of single-family (detached house) residential areas of the City. It is intended for application in stable single-family (detached house) neighborhoods. 2.303 Management District – The Management (M) district is the most widely applied development district classification. All land not specifically classified in another development district is included in the M district. The M district allows all land uses, subject to compliance with all other applicable regulations of this Development Code. Page 42 of 90 Page 2 of 3 If the subject area becomes reclassified as Management, a large diversity of residential and commercial land uses will be allowed for the property provided that all applicable regulations pertaining to the Management District are met. According to Section 12.308 Review and Approval Criteria the following three factors are to be considered when making recommendations and decisions about DevelopmentDistrict map amendments. 12.308.A Consistency with the Comprehensive Plan and the Future Land Use Maps. In the Huntsville Comprehensive Plan 2040 that was recently adopted by City Council there are three (3) goals listed under Land Use and Development Goals. Goal LUD 1: A land use allocation and pattern that supports Huntsville’s key focuses of increasing quality housing supply, economic development opportunities, and quality of life, while maintaining its “small town” and semi-rural feel. Goal LUD 2: Revitalized high-profile corridors and continued focus on downtown, providing increased retail and entertainment options within the city. Goal LUD 3: Focused growth within the city, promoting fiscal sustainability The proposed development is adjacent to an existing single-family development with townhomes mixed in as well. Even though the existing development adjacent to the subject property is Neighborhood Conservation, the existing townhomes were built before the current Development Code was adopted. The Huntsville Comprehensive Plan 2040 Huntsville which included a future land use map, identifies the subject property as a residential use in the future. 12.308.B Compatibility with existing development district classifications, uses of nearby property and the character of the surrounding neighborhood. The neighborhood and surrounding area have developed in accordance with the original established development districts. The majority of the existing residences are single- family in the adjacent subdivision and are mostly occupied. The proposed development would complement the existing land uses since it would be similar in design. 12.308.C Availability of water, wastewater, storm water, and transportation facilities generally suitable and adequate for use allowed under the proposed development district. Although the adjacent development has adequate water and sewer service, the applicant will have to contact the Engineering Department so they can determine if the city will have adequate water, wastewater and storm water infrastructure to accommodate the proposed development. Since Development District Map Amendments are infrequently considered by the Commission, a couple of pertinent factors must be addressed. First, development district reclassification cannot be granted with conditions. Since there are limited Page 43 of 90 Page 3 of 3 development districts within Huntsville, the property can either be classified as Neighborhood Conservation or Management with all requirements of the Development Code for the given district governing how the property is developed. Second, the section below outlines a procedural aspect that may be applicable to this case: Section 12.307.A of the Development Code states: If a valid protest petition is filed against any proposed development district map amendment, passage of the amendment requires a favorable vote of at least75% of the City Council members who are qualified to vote on the matter. Adequate notice was sent to the media and surrounding property owners as required by the Development Code and State law. After a public hearing, it is the duty of the Commission to review this proposal and submit a recommendation to the City Council on this matter. STAFF RECOMMENDATION: The proposed development is slated to be a single-family residential and townhome subdivision, which is similar to the adjacent existing subdivision. The change in the Development District classification from Neighborhood Conservation to Management would allow for a variety of development to take place on the subject property, however, the Development Code requires additional buffering between different intensity land uses and conditional use permits for certain commercial uses when within 200’ of Neighborhood Conservation. For this reason and because single-family residential is the highest and best use of the property, staff recommends approval of this request. ATTACHMENTS: Submitted Development District Map Application Preliminary Plan Vicinity Map of Area Page 44 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 2.c. Agenda Item: Consider authorizing the City Manager to award the construction contract for Miscellaneous Waterline Replacement, Project ID 21-10-01. Initiating Department/Presenter: Engineering Presenter: Kathlie Jeng-Bulloch, City Engineer Recommended Motion: Move to authorize the City Manager to enter a construction contract with 5-T Utilities, Inc. dba TMT Utilities in the amount of $1,143,460.87 for the construction of the Miscellaneous Waterline Replacement project (21-10-01). Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The City has been replacing existing undersized and deteriorated waterlines each year to the extent that funding is made available for this purpose. Replacing and/or upsizing will help reduce waterline breaks and associated maintenance costs, improve water circulation and pressure to serve domestic needs and install needed fire hydrants in the water distribution system to provide for fire protection. These projects are to replace existing waterlines in six (6) locations along the following segments: 1) Robinson Way (22 nd St to 25 th St) – Existing 6” (approximately 2,400’), 2) Ave I (17 th St to 2121 Ave I) – Existing 8” (approximately 2,100’), 3) Cline St. (Montgomery Rd to Old Houston Rd) – Existing 6” (approximately 2,300’), 4) Hayman St (Cline St. to Powell Rd) – Existing 6” (approximately 1,200’), 5) Ave D to State HWY 30 East – Existing 12” (approximately 700’), 6) Hazel Street (SH 30 E to Louis Davis Dr) – Existing 6” (approximately 1,000’). These six CIP projects were designed and bid together to obtain better pricing. Four bids were received for the project:  5-T Utilities, Inc. dba TMT Utilities $1,143,460.87  Doughtie Construction Co., Inc $1,199,569.00  Underground Construction Solutions, LLC $1,292,000.00  X Pride Utilities, LLC $1,513,542.00 5-T Utilities has successfully completed several City of Huntsville water and sewer infrastructure projects over the last 20 years. The available balance is $1,761,674.00 for these waterline replacement projects. Page 45 of 90 Previous Council Action: The City Council approved the Engineering agreement with Schaumburg & Polk Inc. (SPI) at the March 16, 2021 meeting. Financial Implications: Item is budgeted: Water CIP Fund 703 (Water R & R) with a total of $1,910,000. Approvals: Kathlie Jeng-Bulloch Leonard Schneider Aron Kulhavy Kristy Doll Associated Information: 1. FY 20-21 Bid Results Letter and Bid Tabulation 2. Maps Page 46 of 90     September 22, 2022 Dr. Kathlie Jeng-Bulloch, P.E., D.WRE, CFM City Engineer / Director of Engineering Department City of Huntsville 448 State Highway 75 North Huntsville, Texas 77320 Re: Bid Results for FY 20-21 Miscellaneous Waterline Replacement Project City of Huntsville Project ID #21-10-01, Bid No. 22-31 SPI Project No. 301612.00 Dear Ms. Jeng-Bulloch, On September 22, 2022, the City of Huntsville received bids for the above-referenced project. Four (4) contractors submitted bid proposals for the project. Enclosed is the bid tabulation prepared by our office of all bids received. Our review of the tabulation indicates that 5-T Utilities, Inc. dba TMT Utilities is the low bidder with a bid of $1,143,460.87. Please note that our evaluation of the bids included a review of the detailed, but did not include a detailed review of insurance, financial statements, bid bonds, etc. We recommend that the low bidder, 5-T Utilities, Inc. dba TMT Utilities, be awarded the contract for the FY 20-21 Miscellaneous Waterline Replacement Project, Bid No. 22-31 based on their low bid. If you have any questions, please feel free to contact me at 281-920-0487. Sincerely, Erin L. Knesek, P.E. Project Manager Enclosure  Page 47 of 90 Bid TabulationItem No.Description Quantity Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price1 Mobilization 1 LS67,000.00$                        67,000.00$                                54,000.00$                        54,000.00$                                45,000.00$                                45,000.00$                                2Trench Safety System, complete in place 6,980 LF1.00$                                  6,980.00$                                  3.00$                                  20,940.00$                                0.50$                                          3,490.00$                                  3Furnish, Install, and Move to Active Project Areas ‐ Mobile Project Information Sign 2EA1,200.00$                          2,400.00$                                  2,000.00$                          4,000.00$                                  2,500.00$                                  5,000.00$                                  4 SWPPP, complete in place 1 LS8,000.00$                          8,000.00$                                  6,000.00$                          6,000.00$                                  12,500.00$                                12,500.00$                                5Traffic Control, including but not limited to signage, control devices, temporary drainage, paving, etc., complete in place1LS20,000.00$                        20,000.00$                                7,500.00$                          7,500.00$                                  20,000.00$                                20,000.00$                                6Roadway Pavement Removal and Replacement, all pavement materials, thicknesses, etc. Replace to match existing, and in accordance with construction specifications and details, complete in place679 SY55.00$                                37,345.00$                                85.00$                                57,715.00$                                95.00$                                        64,505.00$                                7Recycled Crushed Concrete Base Driveway Pavement Removal and Replacement, complete in place1,760 SF15.00$                                26,400.00$                                15.00$                                26,400.00$                                7.65$                                          13,464.00$                                8Concrete Driveway/Sidewalk Pavement Removal and Replacement, complete in place1,482 SY25.00$                                37,050.00$                                10.00$                                14,820.00$                                10.50$                                        15,561.00$                                9 Asphalt Driveway Pavement Removal and Replacement, complete in place 1,940 SF30.00$                                58,200.00$                                9.00$                                  17,460.00$                                9.50$                                          18,430.00$                                10Pipe‐Burst Existing 6" Sanitary Sewer with 8" HDPE, including televising existing sanitary sewer, locating and reconnecting existing service connections, bypass pumping, etc., complete in place264 LF45.00$                                11,880.00$                                75.00$                                19,800.00$                                175.00$                                     46,200.00$                                11 12" Water Main, Open‐Cut Construction, complete in place 1,130 LF90.00$                                101,700.00$                             82.00$                                92,660.00$                                95.00$                                        107,350.00$                             12 8" Water Main, Open‐Cut Construction, complete in place 5,262 LF70.00$                                368,340.00$                             49.00$                                257,838.00$                             41.00$                                        215,742.00$                             13 6" Water Main, Open‐Cut Construction, complete in place 356 LF50.00$                                17,800.00$                                38.00$                                13,528.00$                                46.00$                                        16,376.00$                                14 2" Water Main, Open‐Cut Construction, complete in place 30 LF25.00$                                750.00$                                     32.00$                                960.00$                                     115.00$                                     3,450.00$                                  158" Water Main by Trenchless Construction using Directional Drilling, complete in place2,192 LF105.00$                              230,160.00$                             70.00$                                153,440.00$                             103.00$                                     225,776.00$                             16 12" Water Main in 20" HDPE Casing, complete in place 39 LF230.00$                              8,970.00$                                  234.06$                              9,128.34$                                  275.00$                                     10,725.00$                                17 12" Water Main in 20" Steel Casing, complete in place 18 LF280.00$                              5,040.00$                                  260.16$                              4,682.88$                                  310.00$                                     5,580.00$                                  18 8" Water Main in 16" HDPE Casing, complete in place 115 LF195.00$                              22,425.00$                                174.94$                              20,118.10$                                195.00$                                     22,425.00$                                19 8" Water Main in 16" Steel Casing, complete in place 65 LF245.00$                              15,925.00$                                216.80$                              14,092.00$                                235.00$                                     15,275.00$                                20 6" Water Main in 14" HDPE Casing, complete in place 37 LF150.00$                              5,550.00$                                  124.87$                              4,620.19$                                  175.00$                                     6,475.00$                                  21 12" Wet connection, complete in place 5 EA2,000.00$                          10,000.00$                                3,553.07$                          17,765.35$                                2,500.00$                                  12,500.00$                                22 6" Wet connection, complete in place 7 EA1,500.00$                          10,500.00$                                2,793.39$                          19,553.73$                                1,500.00$                                  10,500.00$                                COH ID 21‐10‐01FY 20‐21 Miscellaneous Waterline Replacement Project5‐T Utilities Inc. dba TMT Utilities, Inc.Date: 9/20/2022Time 02:30 p.m. Central Standard TimeDoughtie Construction Co., IncEngineer's Estimate(1) (2)Page 1 of 4Page 48 of 90 Bid TabulationItem No.Description Quantity Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended PriceCOH ID 21‐10‐01FY 20‐21 Miscellaneous Waterline Replacement Project5‐T Utilities Inc. dba TMT Utilities, Inc.Date: 9/20/2022Time 02:30 p.m. Central Standard TimeDoughtie Construction Co., IncEngineer's Estimate(1) (2)23 20" X 12" Tapping sleeve and valve, complete in place (TS&V) 1 EA12,000.00$                        12,000.00$                                5,743.82$                          5,743.82$                                  11,500.00$                                11,500.00$                                24 12" X 8" Tapping sleeve and valve, complete in place (TS&V) 1 EA6,000.00$                          6,000.00$                                  4,456.58$                          4,456.58$                                  6,500.00$                                  6,500.00$                                  25 12" Gate Valve and Box, complete in place (GV&B) 3 EA3,000.00$                          9,000.00$                                  3,975.02$                          11,925.06$                                4,050.00$                                  12,150.00$                                26 8" Gate Valve and Box, complete in place (GV&B) 11 EA2,000.00$                          22,000.00$                                2,148.99$                          23,638.89$                                2,285.00$                                  25,135.00$                                27 6" Gate Valve and Box, complete in place (GV&B) 4 EA1,500.00$                          6,000.00$                                  1,592.37$                          6,369.48$                                  1,635.00$                                  6,540.00$                                  28 2" Gate Valve and Box, complete in place (GV&B) 1 EA1,000.00$                          1,000.00$                                  767.03$                              767.03$                                     950.00$                                     950.00$                                     292" Waterline Connection (non‐meter) via Tapping Saddle, complete in place6EA350.00$                              2,100.00$                                  1,303.75$                          7,822.50$                                  950.00$                                     5,700.00$                                  30 Fire Hydrant Assembly, complete in place 13 EA4,200.00$                          54,600.00$                                5,589.11$                          72,658.43$                                5,450.00$                                  70,850.00$                                31 6" Fire Hydrant Lead, all installation methods, complete in place 59 EA50.00$                                2,950.00$                                  74.16$                                4,375.44$                                  45.00$                                        2,655.00$                                  32 12" Cut, Plug and Abandon, complete in place 6 EA750.00$                              4,500.00$                                  400.00$                              2,400.00$                                  850.00$                                     5,100.00$                                  33 6" Cut, Plug and Abandon, complete in place 12 EA500.00$                              6,000.00$                                  300.00$                              3,600.00$                                  650.00$                                     7,800.00$                                  34 2" Cut, Plug and Abandon, complete in place 6 EA300.00$                              1,800.00$                                  250.00$                              1,500.00$                                  550.00$                                     3,300.00$                                  35 Long Side Service Connection (2"), complete in place 2 EA1,750.00$                          3,500.00$                                  2,303.87$                          4,607.74$                                  4,120.00$                                  8,240.00$                                  36 Long Side Service Connection (1"), complete in place 13 EA1,300.00$                          16,900.00$                                1,785.26$                          23,208.38$                                1,150.00$                                  14,950.00$                                37 Long Side Service Connection (3/4"), complete in place 58 EA975.00$                              56,550.00$                                1,564.98$                          90,768.84$                                1,050.00$                                  60,900.00$                                38 Short Service Lead (2"), complete in place 1 EA1,000.00$                          1,000.00$                                  2,757.65$                          2,757.65$                                  2,020.00$                                  2,020.00$                                  39 Short Service Lead (1"), complete in place 16 EA725.00$                              11,600.00$                                556.87$                              8,909.92$                                  850.00$                                     13,600.00$                                40 Short Service Lead (3/4"), complete in place 53 EA600.00$                              31,800.00$                                445.84$                              23,629.52$                                800.00$                                     42,400.00$                                41 Hydromulch Seeding, complete in place 1 AC4,000.00$                          4,000.00$                                  6,000.00$                          6,000.00$                                  2,500.00$                                  2,500.00$                                  42 4" X 4" Blue Reflectorized Pavement Markers, complete in place 13 EA150.00$                              1,950.00$                                  100.00$                              1,300.00$                                  35.00$                                        455.00$                                     TOTAL1,327,665.00$                          1,143,460.87$                          1,199,569.00$                          Signed, sealed and dated this 21st day of September year 2022 by Erin L. Knesek, P.E.I hereby certify that the bid tabulations contained herein were prepared by me or under my direct supervision. The individual contractors' Unit Bid Prices and Bid Amounts are the actual amounts placed on the Bid Sheet for the bidding process. Any discrepancies in the Unit Bid price and Bid Amounts are noted above.Page 2 of 4Page 49 of 90 Bid TabulationItem No.Description Quantity Unit1 Mobilization 1 LS2Trench Safety System, complete in place 6,980 LF3Furnish, Install, and Move to Active Project Areas ‐ Mobile Project Information Sign 2EA4 SWPPP, complete in place 1 LS5Traffic Control, including but not limited to signage, control devices, temporary drainage, paving, etc., complete in place1LS6Roadway Pavement Removal and Replacement, all pavement materials, thicknesses, etc. Replace to match existing, and in accordance with construction specifications and details, complete in place679 SY7Recycled Crushed Concrete Base Driveway Pavement Removal and Replacement, complete in place1,760 SF8Concrete Driveway/Sidewalk Pavement Removal and Replacement, complete in place1,482 SY9 Asphalt Driveway Pavement Removal and Replacement, complete in place 1,940 SF10Pipe‐Burst Existing 6" Sanitary Sewer with 8" HDPE, including televising existing sanitary sewer, locating and reconnecting existing service connections, bypass pumping, etc., complete in place264 LF11 12" Water Main, Open‐Cut Construction, complete in place 1,130 LF12 8" Water Main, Open‐Cut Construction, complete in place 5,262 LF13 6" Water Main, Open‐Cut Construction, complete in place 356 LF14 2" Water Main, Open‐Cut Construction, complete in place 30 LF158" Water Main by Trenchless Construction using Directional Drilling, complete in place2,192 LF16 12" Water Main in 20" HDPE Casing, complete in place 39 LF17 12" Water Main in 20" Steel Casing, complete in place 18 LF18 8" Water Main in 16" HDPE Casing, complete in place 115 LF19 8" Water Main in 16" Steel Casing, complete in place 65 LF20 6" Water Main in 14" HDPE Casing, complete in place 37 LF21 12" Wet connection, complete in place 5 EA22 6" Wet connection, complete in place 7 EACOH ID 21‐10‐01FY 20‐21 Miscellaneous Waterline Replacement ProjectDate: 9/20/2022Time 02:30 p.m. CentUnit Price Extended Price Unit Price Extended Price40,000.00$                             40,000.00$                                20,000.00$                               20,000.00$                                1.00$                                        6,980.00$                                  1.00$                                         6,980.00$                                  1,500.00$                                3,000.00$                                  1,000.00$                                 2,000.00$                                  5,000.00$                                5,000.00$                                  6,000.00$                                 6,000.00$                                  15,000.00$                             15,000.00$                                8,000.00$                                 8,000.00$                                  100.00$                                   67,900.00$                                90.00$                                       61,110.00$                                6.00$                                        10,560.00$                                44.00$                                       77,440.00$                                10.00$                                     14,820.00$                                8.00$                                         11,856.00$                                10.00$                                     19,400.00$                                7.00$                                         13,580.00$                                130.00$                                   34,320.00$                                80.00$                                       21,120.00$                                125.00$                                   141,250.00$                             102.00$                                    115,260.00$                             65.00$                                     342,030.00$                             76.00$                                       399,912.00$                             45.00$                                     16,020.00$                                68.00$                                       24,208.00$                                60.00$                                     1,800.00$                                  80.00$                                       2,400.00$                                  75.00$                                     164,400.00$                             98.00$                                       214,816.00$                             250.00$                                   9,750.00$                                  320.00$                                    12,480.00$                                250.00$                                   4,500.00$                                  320.00$                                    5,760.00$                                  200.00$                                   23,000.00$                                240.00$                                    27,600.00$                                175.00$                                   11,375.00$                                280.00$                                    18,200.00$                                175.00$                                   6,475.00$                                  220.00$                                    8,140.00$                                  1,500.00$                                7,500.00$                                  3,000.00$                                 15,000.00$                                1,200.00$                                8,400.00$                                  2,600.00$                                 18,200.00$                                Underground Construction Solutions, LLC TX Pride Utilities, LLC(3) (4)Page 3 of 4Page 50 of 90 Bid TabulationItem No.Description Quantity UnitCOH ID 21‐10‐01FY 20‐21 Miscellaneous Waterline Replacement ProjectDate: 9/20/2022Time 02:30 p.m. Cent23 20" X 12" Tapping sleeve and valve, complete in place (TS&V) 1 EA24 12" X 8" Tapping sleeve and valve, complete in place (TS&V) 1 EA25 12" Gate Valve and Box, complete in place (GV&B) 3 EA26 8" Gate Valve and Box, complete in place (GV&B) 11 EA27 6" Gate Valve and Box, complete in place (GV&B) 4 EA28 2" Gate Valve and Box, complete in place (GV&B) 1 EA292" Waterline Connection (non‐meter) via Tapping Saddle, complete in place6EA30 Fire Hydrant Assembly, complete in place 13 EA31 6" Fire Hydrant Lead, all installation methods, complete in place 59 EA32 12" Cut, Plug and Abandon, complete in place 6 EA33 6" Cut, Plug and Abandon, complete in place 12 EA34 2" Cut, Plug and Abandon, complete in place 6 EA35 Long Side Service Connection (2"), complete in place 2 EA36 Long Side Service Connection (1"), complete in place 13 EA37 Long Side Service Connection (3/4"), complete in place 58 EA38 Short Service Lead (2"), complete in place 1 EA39 Short Service Lead (1"), complete in place 16 EA40 Short Service Lead (3/4"), complete in place 53 EA41 Hydromulch Seeding, complete in place 1 AC42 4" X 4" Blue Reflectorized Pavement Markers, complete in place 13 EATOTALUnit Price Extended Price Unit Price Extended PriceUnderground Construction Solutions, LLC TX Pride Utilities, LLC(3) (4)10,000.00$                             10,000.00$                                18,000.00$                               18,000.00$                                6,000.00$                                6,000.00$                                  7,000.00$                                 7,000.00$                                  4,000.00$                                12,000.00$                                3,800.00$                                 11,400.00$                                2,200.00$                                24,200.00$                                3,000.00$                                 33,000.00$                                1,600.00$                                6,400.00$                                  2,800.00$                                 11,200.00$                                1,200.00$                                1,200.00$                                  2,400.00$                                 2,400.00$                                  1,000.00$                                6,000.00$                                  2,000.00$                                 12,000.00$                                6,000.00$                                78,000.00$                                7,000.00$                                 91,000.00$                                40.00$                                     2,360.00$                                  100.00$                                    5,900.00$                                  700.00$                                   4,200.00$                                  1,600.00$                                 9,600.00$                                  600.00$                                   7,200.00$                                  1,200.00$                                 14,400.00$                                300.00$                                   1,800.00$                                  800.00$                                    4,800.00$                                  2,500.00$                                5,000.00$                                  2,800.00$                                 5,600.00$                                  1,400.00$                                18,200.00$                                2,400.00$                                 31,200.00$                                1,400.00$                                81,200.00$                                1,400.00$                                 81,200.00$                                2,500.00$                                2,500.00$                                  2,000.00$                                 2,000.00$                                  1,000.00$                                16,000.00$                                1,600.00$                                 25,600.00$                                1,000.00$                                53,000.00$                                960.00$                                    50,880.00$                                3,000.00$                                3,000.00$                                  5,000.00$                                 5,000.00$                                  20.00$                                     260.00$                                     100.00$                                    1,300.00$                                  1,292,000.00$                          1,513,542.00$                          Page 4 of 4Page 51 of 90 Page 52 of 90 Page 53 of 90 Page 54 of 90 Page 55 of 90 Page 56 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 2.d. Agenda Item: Consider authorizing the City Manager to award the construction contract for West Green Briar and River Oaks Drainage and Street Improvements Project GLO Contract # 20-065-128-C439, City Project # 21-10-08 & # 21-10-09 and approving Ordinance 2022-39 amending the CIP budgets. Initiating Department/Presenter: Engineering Presenter: Kathlie Jeng-Bulloch, City Engineer Recommended Motion: Move to authorize the City Manager to enter a construction contract with Doughtie Construction Co., Inc in the amount of $2,054,557.25 for the construction of West Green Briar and River Oaks Drainage and Street Improvements (Project# 21-10-08 & # 21-10-09) and approve Ordinance 2022-39 amending the CIP budgets. Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The City has been replacing existing undersized and deteriorated storm sewer lines each year to the extent that funding is made available for this purpose. Replacing and/or upsizing will help reduce flooding and associated maintenance costs, improve traffic circulation during heavy rain events. State of Texas General Land Office (GLO) has awarded the City a grant amount of $1,848,750 under the Community Development Block Grant – Disaster Recovery (CDBG-DR) program to make improvements to drainage projects. These projects include two locations, W. Green Briar Dr. and River Oaks Dr, have been identified as areas of concern for the City for the last several years. The City has documented stormwater runoff overtopping the road during even moderate rain events at both locations, causing residents to be stranded, immobilizing emergency vehicles from passing through the area, and undermining the City’s maintained infrastructure. The City’s access to the N.B. Davidson Wastewater Treatment Plant is also impeded by the overtopped roadways that could create significant delays in making repairs or adjustments at the plant. These two CIP projects involve: 1) Providing improvements to existing drainage crossing (replacing with larger size culverts), 2) Elevating the street to the extent possible (1’-2’), 3) Improving upstream and downstream channels by providing grading and slope stabilization, 4) Remove and replace conflicted/existing water and wastewater lines. These two projects were designed and bid together to obtain better pricing. Four bids were received for the projects: Page 57 of 90  Doughtie Construction Co., Inc $ 2,054,557.25  TLC Construction Contract Services $ 2,534,788.79  Solid Bridge Construction $ 2,653,210.00  Crockett Construction $ 4,840,101.00 Currently the available budget for construction for the work to be done is $1,690,300. Thus, $528,622 of additional budget is needed. The balance in "Unallocated Budget" for the Wastewater CIP Fund is $229,030; staff is requesting this balance be used to cover a portion of the needed $528,622. The City recently bid construction for Miscellaneous Waterlines CIP with the bid coming in at $1,143,461 which was $618,213 less than the budgeted amount of $1,761,674. Staff is requesting to use $299,592 of the $618,213 budget that will not be needed for the Miscellaneous Waterlines projects for the West Greenbriar and River Oaks drainage projects. Approval of the budget amendment associated with this item will provide the necessary budget for use to be able to enter into the contract for the West Greenbriar and River Oaks drainage projects. Previous Council Action: a) The City Council approved the Engineering agreement with RPS Group at the December 15, 2020 meeting. Financial Implications: ☒Item is budgeted: Available budget balance for Construction for the drainage projects is $1,690,300 before the Budget Amendment included in this agenda and will be $2,218,922 if the Budget Amendment is approved. Approvals: Kathlie Jeng-Bulloch Kristy Doll Aron Kulhavy Associated Information: 1. Recommendation Letter 2. Exhibit-1. Project Sites Map 3. ORDINANCE 2022-39 - BA WGreenbriar and RiverOaks drainage 11.15.22 council meeting 4. BA - W Greenbriar and RiverOaks drainage Page 58 of 90 Our ref: 008028 Date: September 22, 2022 . rpsgroup.com 575 N Dairy Ashford Suite 700 Houston, TX 77079 T +1 281 589 7257 Page 1 Ms. Kathlie Jeng-Bulloch, P.E., D.WRE, CFM City Engineer City of Huntsville 448 SH 75 N Huntsville, Texas 77320 Re: Bid Tabulation and Recommendation of Award for West Green Briar and River Oaks Drainage and Street Improvements Project GLO Contract #20-065-128-C439 City of Huntsville Project Bid 22-30 RPS Project No. 008028 Dear Ms. Jeng-Bulloch, We have reviewed the four (4) bids received by City of Huntsville on September 20, 2022, for the construction of the above referenced project. A Bid Tabulation spreadsheet was prepared and is attached for your reference. As indicated in the attached bid tabulation, Doughtie Construction Co., Inc. was the apparent bidder with a base bid price of $2,054,557.25. The engineer’s estimate of $1,854,044.65 is 11% lower than the apparent low bid. The total bid amounts for the four bidders is summarized in the table below: Table 1: Total Bid Summary No. 1 $2,054,557.25 Doughtie Construction Co., Inc. No. 2 $2,534,788.79 TLC Construction Contract Services No. 3 $2,653,210.00 Solid Bridge Construction No. 4 $4,840,101.00 Crockett Construction Mathematical errors for TLC Construction Contract Service’s were found while compiling the contractors’ bid tabulations. The errors are noted and corrected in the attached bid tabulation. After contacting references provided to us by Doughtie Construction Co., Inc., RPS recommends the contract be awarded to Doughtie Construction Co., Inc. based on the following: Bid documents submitted by Doughtie Construction Co., Inc. appear to be in order. Based on the reviewing their references and Doughtie Construction Co., Inc.’s reputation in the marketplace for this type of work, we recommend that the contract be awarded to the first lowest bidder, Doughtie Construction Co., Inc. in the amount of $2,054,557.25. We appreciate the opportunity to work on this project and look forward to continuing work with you during the construction phase. If you have any questions or require additional information, please contact me or Mike McClung, P.E., C.F.M., ENV SP. Page 59 of 90 Our ref: 008028 . rpsgroup.com Page 2 Yours sincerely, for RPS Group, Inc Natalie Chaney, P.E., ENV SP Houston Water & Sustainability Lead Natalie.Chaney@rpsgroup.com Page 60 of 90 ITEMUNITS QTY UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT1 Mobilization (10% max), Complete and In-PlaceLS 1 61,000.00$ 61,000.00$ 85,000.00$ 85,000.00$ 110,065.00$ 110,065.00$ 85,000.00$ 85,000.00$ 350,000.00$ 350,000.00$ 2 Trench Safety System (all depths), Complete and In-Place LF 1357 3.00$ 4,071.00$ 7.00$ 9,499.00$ 0.47$ 637.79$ 10.00$ 13,570.00$ 13.00$ 17,641.00$ 3 Ground Water Control, Complete and In-PlaceLF 556 35.00$ 19,460.00$ 25.00$ 13,900.00$ 41.00$ 22,796.00$ 100.00$ 55,600.00$ 290.00$ 161,240.00$ 4 Coffer Dam, Aqua Barrier, or Approved Equal, Complete and In-Place LF 127 400.00$ 50,800.00$ 675.00$ 85,725.00$ 454.00$ 57,658.00$ 350.00$ 44,450.00$ 1,800.00$ 228,600.00$ 5 Floating Turbidity Barriers, Complete and In-Place LF 152 42.00$ 6,384.00$ 50.00$ 7,600.00$ 45.00$ 6,840.00$ 100.00$ 15,200.00$ 250.00$ 38,000.00$ 6 Removal of 18" RCP, Complete and In-PlaceLF 645 10.00$ 6,450.00$ 12.00$ 7,740.00$ 30.00$ 19,350.00$ 35.00$ 22,575.00$ 34.00$ 21,930.00$ 7 Removal of 66" RCP, Complete and In-PlaceLF 200 20.00$ 4,000.00$ 60.00$ 12,000.00$ 75.00$ 15,000.00$ 80.00$ 16,000.00$ 63.00$ 12,600.00$ 8 Removal of Curb Inlet, Complete and In-PlaceEA 6 500.00$ 3,000.00$ 950.00$ 5,700.00$ 996.00$ 5,976.00$ 1,000.00$ 6,000.00$ 3,000.00$ 18,000.00$ 9 Removal of Manhole with Grate Top, Complete and In-Place EA 4 900.00$ 3,600.00$ 1,050.00$ 4,200.00$ 1,028.00$ 4,112.00$ 1,000.00$ 4,000.00$ 3,000.00$ 12,000.00$ 10 Removal of Sanitary Manhole, Complete and In-PlaceEA 4 1,800.00$ 7,200.00$ 950.00$ 3,800.00$ 1,028.00$ 4,112.00$ 1,200.00$ 4,800.00$ 4,400.00$ 17,600.00$ 11 Proposed 18" RCP, Open Cut, Complete and In-PlaceLF 691 100.00$ 69,100.00$ 85.00$ 58,735.00$ 133.00$ 91,903.00$ 75.00$ 51,825.00$ 122.00$ 84,302.00$ 12 Proposed 24" RCP, Open Cut, Complete and In-PlaceLF 54 115.00$ 6,210.00$ 165.00$ 8,910.00$ 154.00$ 8,316.00$ 100.00$ 5,400.00$ 158.00$ 8,532.00$ 13 Proposed 36" RCP, Open Cut, Complete and In-PlaceLF 188 170.00$ 31,960.00$ 225.00$ 42,300.00$ 266.00$ 50,008.00$ 200.00$ 37,600.00$ 348.00$ 65,424.00$ 14 Proposed 24" CMP, Open Cut, Complete and In-PlaceLF 33 150.00$ 4,950.00$ 165.00$ 5,445.00$ 174.00$ 5,742.00$ 125.00$ 4,125.00$ 165.00$ 5,445.00$ 15 Proposed 10'x8' RCB, Complete and In-PlaceLF 376 1,000.00$ 376,000.00$ 1,950.00$ 733,200.00$ 1,559.00$ 586,184.00$ 1,700.00$ 639,200.00$ 3,026.00$ 1,137,776.00$ 16 Proposed Type C-Inlet, Complete and In-PlaceEA 7 5,000.00$ 35,000.00$ 3,000.00$ 21,000.00$ 7,158.00$ 50,106.00$ 15,000.00$ 105,000.00$ 7,888.00$ 55,216.00$ 17 Proposed Type E-Inlet, Complete and In-PlaceEA 2 5,000.00$ 10,000.00$ 4,500.00$ 9,000.00$ 7,025.00$ 14,050.00$ 7,500.00$ 15,000.00$ 11,361.00$ 22,722.00$ 18 Proposed Storm Manhole, Complete and In-PlaceEA 2 5,000.00$ 10,000.00$ 3,500.00$ 7,000.00$ 5,531.00$ 11,062.00$ 4,500.00$ 9,000.00$ 7,888.00$ 15,776.00$ 19 Connect Existing Storm Pipe to Proposed Storm Structure, Complete and In-Place EA 3 1,000.00$ 3,000.00$ 1,500.00$ 4,500.00$ 1,950.00$ 5,850.00$ 1,000.00$ 3,000.00$ 2,000.00$ 6,000.00$ 20 Connect Existing Sanitary Pipe to Proposed Sanitary Manhole, Complete and In-Place EA 8 1,500.00$ 12,000.00$ 350.00$ 2,800.00$ 1,640.00$ 13,120.00$ 1,000.00$ 8,000.00$ 1,740.00$ 13,920.00$ 21 Connect Proposed Storm Pipe to 10'x8' RCB, Complete and In-Place EA 2 800.00$ 1,600.00$ 1,500.00$ 3,000.00$ 3,813.00$ 7,626.00$ 1,500.00$ 3,000.00$ 2,000.00$ 4,000.00$ 22 Proposed Concrete Headwall with Flared Wings, Complete and In-Place EA 2 20,000.00$ 40,000.00$ 45,775.00$ 91,550.00$ 84,734.00$ 169,468.00$ 165,000.00$ 330,000.00$ 102,250.00$ 204,500.00$ 23 Proposed Concrete Headwall, Complete and In-PlaceEA 2 15,000.00$ 30,000.00$ 31,500.00$ 63,000.00$ 40,485.00$ 80,970.00$ 85,000.00$ 170,000.00$ 65,250.00$ 130,500.00$ 24 Proposed 18" Protection Stone Riprap, Complete and In-Place CY 76 400.00$ 30,220.00$ 155.00$ 11,780.00$ 271.00$ 20,596.00$ 150.00$ 11,400.00$ 830.00$ 63,080.00$ 25 Proposed 5" RR8 Riprap, Complete and In-PlaceCY 130 130.00$ 16,930.00$ 225.00$ 29,250.00$ 818.00$ 106,340.00$ 150.00$ 19,500.00$ 250.00$ 32,500.00$ 26 Site Restoration, Complete and In-PlaceSTA 10 500.00$ 4,900.00$ 500.00$ 5,000.00$ 1,403.00$ 14,030.00$ 1,500.00$ 15,000.00$ 2,110.00$ 21,100.00$ 27 Sod, Complete in PlaceSY 1243 6.00$ 7,460.00$ 5.75$ 7,147.25$ 9.00$ 11,187.00$ 9.00$ 11,187.00$ 44.00$ 54,692.00$ 28 Hydromulch Seeding, Complete and In-PlaceAC 1 10,000.00$ 14,440.00$ 2,500.00$ 2,500.00$ 7,298.00$ 7,298.00$ 2,500.00$ 2,500.00$ 20,000.00$ 20,000.00$ 29 Project Sign, Complete and In-Place EA 3 540.00$ 1,620.00$ 1,500.00$ 4,500.00$ 17,650.00$ 52,950.00$ 500.00$ 1,500.00$ 2,500.00$ 7,500.00$ DRAINAGE IMPROVEMENTS BID TOTAL871,355.00$ 1,345,781.25$ 1,553,352.79$ 1,709,432.00$ 2,830,596.00$ 5% Contingency40,517.75$ Permitting, Materials Testing (10%)81,035.50$ DRAINAGE CONSTRUCTION TOTAL 992,908.25$ 30 Mobilization (10% max), Complete and In-PlaceLS 1 50,000.00$ 50,000.00$ 55,000.00$ 55,000.00$ 104,624.00$ 104,624.00$ 50,000.00$ 50,000.00$ 300,000.00$ 300,000.00$ 31 Installation & Maintenance of Traffic Control Devices, Complete and In-Place LS 1 5,000.00$ 5,000.00$ 22,000.00$ 22,000.00$ 31,609.00$ 31,609.00$ 35,000.00$ 35,000.00$ 160,000.00$ 160,000.00$ 32 Reinforced Filter Fabric Barrier, Complete and In-PlaceLF 1492 3.00$ 4,476.00$ 2.75$ 4,103.00$ 5.00$ 7,460.00$ 2.50$ 3,730.00$ 9.00$ 13,428.00$ 33 Inlet Protection Barrier, Complete and In-PlaceEA 18 100.00$ 1,800.00$ 75.00$ 1,350.00$ 118.00$ 2,124.00$ 100.00$ 1,800.00$ 300.00$ 5,400.00$ 34 Rock Filter Dam, Complete and In-PlaceEA 1 1,800.00$ 1,800.00$ 1,500.00$ 1,500.00$ 2,941.00$ 2,941.00$ 1,500.00$ 1,500.00$ 1,200.00$ 1,200.00$ 35 Stabilized Construction Access, Complete and In-PlaceEA 8 2,000.00$ 16,000.00$ 2,000.00$ 16,000.00$ 3,824.00$ 30,592.00$ 4,500.00$ 36,000.00$ 3,800.00$ 30,400.00$ 36 Bypass Pumping, Complete and In-PlaceLS 1 20,000.00$ 20,000.00$ 4,500.00$ 4,500.00$ 69,724.00$ 69,724.00$ 28,500.00$ 28,500.00$ 250,000.00$ 250,000.00$ 37Removal of Asphalt Pavement and Driveway including Base and Subgrade, Complete and In-PlaceSY 3288 20.00$ 65,760.00$ $ 8.75 28,770.00$ 12.00$ 39,456.00$ 6.00$ 19,728.00$ 10.00$ 32,880.00$ 38 Removal of Concrete Driveway (all thicknesses), Complete and In-Place SY 315 30.00$ 9,460.00$ 15.00$ 4,725.00$ 29.00$ 9,135.00$ 10.00$ 3,150.00$ 25.00$ 7,875.00$ 39 Removal of Concrete Curb, Complete and In-PlaceLF 1191 10.00$ 11,910.00$ 5.00$ 5,955.00$ 9.00$ 10,719.00$ 6.00$ 7,146.00$ 7.00$ 8,337.00$ 40 Removal of Fence, Complete and In-PlaceLF 22 15.00$ 330.00$ 200.00$ 4,400.00$ 27.00$ 594.00$ 10.00$ 220.00$ 35.00$ 770.00$ 41 Remove, Salvage, and Reinstallation of Speed Cushion Sign, Complete and In-Place EA 2 50.00$ 100.00$ 250.00$ 500.00$ 715.00$ 1,430.00$ 500.00$ 1,000.00$ 805.00$ 1,610.00$ 42 Removal of Existing Planter, Complete and In-PlaceLF 132 15.00$ 1,980.00$ 15.00$ 1,980.00$ 21.00$ 2,772.00$ 10.00$ 1,320.00$ 30.00$ 3,960.00$ 43 Removal of 6" Sanitary Sewer, Complete and In-PlaceLF 55 $ 15.00 830.00$ 10.00$ 550.00$ 21.00$ 1,155.00$ 20.00$ 1,100.00$ 46.00$ 2,530.00$ 44 Removal of 12" Sanitary Sewer, Complete and In-PlaceLF 301 $ 20.00 6,020.00$ 25.00$ 7,525.00$ 33.00$ 9,933.00$ 20.00$ 6,020.00$ 46.00$ 13,846.00$ 45 Removal of 8" Water Line, Complete and In-PlaceLF 200 $ 10.00 2,000.00$ 10.00$ 2,000.00$ 48.00$ 9,600.00$ 20.00$ 4,000.00$ 46.00$ 9,200.00$ 46 Removal of 12" Water Line, Complete and In-PlaceLF 137 10.00$ 1,370.00$ 12.00$ 1,644.00$ 48.00$ 6,576.00$ 25.00$ 3,425.00$ 46.00$ 6,302.00$ 47 Removal of 24" Steel Pipe, Complete and In-PlaceLF 20 12.00$ 240.00$ 50.00$ 1,000.00$ 48.00$ 960.00$ 30.00$ 600.00$ 46.00$ 920.00$ 48 Removal of Concrete Headwall, Complete and In-PlaceEA 2 2,000.00$ 4,000.00$ 3,500.00$ 7,000.00$ 2,987.00$ 5,974.00$ 4,500.00$ 9,000.00$ 11,525.00$ 23,050.00$ 49 Removal of Driveway Concrete Headwall, Complete and In-Place EA 2 1,000.00$ 2,000.00$ 1,200.00$ 2,400.00$ 636.00$ 1,272.00$ 4,500.00$ 9,000.00$ 11,525.00$ 23,050.00$ 50 Removal of Rip Rap, Complete and In-PlaceSY 88 20.00$ 1,770.00$ 20.00$ 1,760.00$ 76.00$ 6,688.00$ 50.00$ 4,400.00$ 37.00$ 3,256.00$ 51 Embankment, Complete and In-PlaceCY 1821 25.00$ 45,530.00$ 27.00$ 49,167.00$ 36.00$ 65,556.00$ 28.00$ 50,988.00$ 38.00$ 69,198.00$ 52 Proposed 8" Water Line (PVC C909), Open Cut, Complete and In-Place LF 131 45.00$ 5,900.00$ 75.00$ 9,825.00$ 114.00$ 14,934.00$ 32.00$ 4,192.00$ 95.00$ 12,445.00$ 53 Proposed 8" Water Line (PVC C909) with 16" Steel Encasement, Open Cut, Complete LF 69 175.00$ 12,080.00$ 215.00$ 14,835.00$ 254.00$ 17,526.00$ 200.00$ 13,800.00$ 165.00$ 11,385.00$ 54 Proposed 12" Water Line (PVC C909), Open Cut, Complete and In-Place LF 91 60.00$ 5,460.00$ 215.00$ 19,565.00$ 201.00$ 18,291.00$ 250.00$ 22,750.00$ 212.00$ 19,292.00$ 55Proposed 12" Water Line (PVC C909) with 20" Steel Encasement, Open Cut, Complete and In-PlaceLF 46 200.00$ 9,200.00$ 275.00$ 12,650.00$ 281.00$ 12,926.00$ 250.00$ 11,500.00$ 241.00$ 11,086.00$ 56 Proposed 8" Gate Valve w/ Valve Box, Complete and In-Place EA 2 4,300.00$ 8,600.00$ 2,525.00$ 5,050.00$ 1,964.00$ 3,928.00$ 1,200.00$ 2,400.00$ 5,300.00$ 10,600.00$ 57 Proposed 12" Gate Valve w/ Valve Box, Complete and In-Place EA 4 4,800.00$ 19,200.00$ 4,400.00$ 17,600.00$ 3,680.00$ 14,720.00$ 1,400.00$ 5,600.00$ 8,250.00$ 33,000.00$ 58 Proposed 6" Sanitary Sewer (PVC SDR-26),Open Cut, Complete and In-Place LF 98 70.00$ 6,860.00$ 45.00$ 4,410.00$ 63.00$ 6,174.00$ 32.00$ 3,136.00$ 55.00$ 5,390.00$ 59Proposed 6" Sanitary Sewer (PVC SDR-26), with 14" Steel Encasement, Open Cut, Complete and In-PlaceLF 129 130.00$ 16,770.00$ 145.00$ 18,705.00$ 156.00$ 20,124.00$ 225.00$ 29,025.00$ 143.00$ 18,447.00$ 60 Proposed 8" Sanitary Sewer (PVC SDR-26), Open Cut, Complete and In-Place LF 300 80.00$ 24,000.00$ 65.00$ 19,500.00$ 156.00$ 46,800.00$ 38.00$ 11,400.00$ 92.00$ 27,600.00$ 61Proposed 8" Sanitary Sewer (PVC SDR-26) with 16" Steel Encasement, Open Cut, Complete and In-PlaceLF 69 140.00$ 9,660.00$ 185.00$ 12,765.00$ 293.00$ 20,217.00$ 250.00$ 17,250.00$ 190.00$ 13,110.00$ 62Proposed Sanitary Manhole to Include Composite Frames and Covers, Complete and In-PlaceEA 4 4,000.00$ 16,000.00$ 6,500.00$ 26,000.00$ 10,818.00$ 43,272.00$ 5,100.00$ 20,400.00$ 10,200.00$ 40,800.00$ Drainage ImprovementsStreet ImprovementsDoughtie Construction Co., Inc.Engineer's EstimateBid Tab TLC Construction Contract ServicesSolid Bridge ConstructionCrockett ConstructionWest Green Briar and River Oaks Drainage Improvements Project No. 21-10-08 and 21-10-09Bid Opening 2022.09.201 of 29/22/2022Page 61 of 90 ITEMUNITS QTY UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNT UNIT COST AMOUNTDrainage ImprovementsDoughtie Construction Co., Inc.Engineer's EstimateBid Tab TLC Construction Contract ServicesSolid Bridge ConstructionCrockett ConstructionWest Green Briar and River Oaks Drainage Improvements Project No. 21-10-08 and 21-10-09Bid Opening 2022.09.2063 Proposed Sanitary Clean Out, Complete and In-PlaceEA 2 2,000.00$ 4,000.00$ 650.00$ 1,300.00$ 714.00$ 1,428.00$ 400.00$ 800.00$ 1,900.00$ 3,800.00$ 64 Installing Ditch with 3:1 side slopes, Complete and In-Place LF 237 10.00$ 2,370.00$ 35.00$ 8,295.00$ 10.00$ 2,370.00$ 200.00$ 47,400.00$ 461.00$ 109,257.00$ 65 Regrade Channel with 3:1 side slopes, Complete and In-Place LF 873 20.00$ 17,460.00$ 15.00$ 13,095.00$ 26.00$ 22,698.00$ 150.00$ 130,950.00$ 244.00$ 213,012.00$ 66 Open Articulated Concrete Block, Complete and In-PlaceSF 805 13.00$ 10,470.00$ 25.00$ 20,125.00$ 10.00$ 8,050.00$ 10.00$ 8,050.00$ 39.00$ 31,395.00$ 67 Proposed Asphalt including Base and Subgrade, Complete and In-Place SY 3268 80.00$ 261,430.00$ 62.00$ 202,616.00$ 63.00$ 205,884.00$ 60.00$ 196,080.00$ 80.00$ 261,440.00$ 68 Proposed Asphalt Driveway including Base and Subgrade, Complete and In-Place SY 180 80.00$ 14,400.00$ 91.00$ 16,380.00$ 102.00$ 18,360.00$ 60.00$ 10,800.00$ 104.00$ 18,720.00$ 69 Proposed Concrete Driveway, Complete and In-PlaceSY 315 120.00$ 37,850.00$ 75.00$ 23,625.00$ 118.00$ 37,170.00$ 80.00$ 25,200.00$ 40.00$ 12,600.00$ 70 Proposed Concrete Curb, Complete and In-PlaceLF 1191 10.00$ 11,910.00$ 14.00$ 16,674.00$ 41.00$ 48,831.00$ 42.00$ 50,022.00$ 66.00$ 78,606.00$ 71 Proposed Slotted Concrete Curb, Complete and In-PlaceLF 638 12.00$ 7,660.00$ 14.00$ 8,932.00$ 41.00$ 26,158.00$ 42.00$ 26,796.00$ 66.00$ 42,108.00$ 72 Proposed Speed Limit Sign, Complete and In-PlaceEA 4 300.00$ 1,200.00$ 750.00$ 3,000.00$ 194.00$ 776.00$ 500.00$ 2,000.00$ 1,300.00$ 5,200.00$ 73 Site Restoration, Complete and In-PlaceSTA 10 500.00$ 5,000.00$ 500.00$ 5,000.00$ 1,403.00$ 14,030.00$ 2,500.00$ 25,000.00$ 5,800.00$ 58,000.00$ 74 Project Sign, Complete and In-Place EA 2 540.00$ 1,080.00$ 2,500.00$ 5,000.00$ 1,765.00$ 3,530.00$ 800.00$ 1,600.00$ 2,500.00$ 5,000.00$ STREET IMPROVEMENTS BASE BID TOTAL760,936.00$ 708,776.00$ 1,029,091.00$ 943,778.00$ 2,009,505.00$ 5% Contingency35,546.80$ Permitting, Materials Testing (10%)71,093.60$ PAVEMENT CONSTRUCTION TOTAL 867,576.40$ PROJECT TOTAL1,860,484.65$ 2,054,557.25$ 2,582,443.79$ 2,653,210.00$ 4,840,101.00$ 2 of 29/22/2022Page 62 of 90 Medford DrAzalea Cir D urh am D rQuail HollowChatham Dr Green Briar Dr Lake View LnCamellia DrWoodland Valley DrW Lake CirE Lake DrE Lake DrRollingwood DrW Green Briar Dr Green Briar DrRiver Oaks DrWimbledon DrIris Cir Elkins LakeCher r y Hill sAzalea Cir Path: J:\008028 West Greenbriar & River Oaks Drainage Improvements\15.00 GIS\Exhibit-1. Project Sites Map.mxd³ 500 0 500250 Feet Azalea Lake Elkins Lake Legend Culvert Improvements Channel Improvements Flow Path Roads Amesbury Ct West Greenbriar & River Oaks Drainage Improvements Channel and CulvertImprovement Sites RPS PROJ. NO.: 008028 DATE: June 2021 EXHIBIT1SCALE:1 " = 500 ' Project Area ³ Page 63 of 90 ORDINANCE NO. 2022-39 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2022- 2023 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP) BUDGETS, ORDINANCE NO. 2022-24 TO AMEND ADOPTED EXPENDITURES OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2022-2023 Annual Budget and CIP Budgets were adopted by Ordinance 2022-24 on September 20, 2022; WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year; WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City; WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the annual budget for fiscal year 2022 – 2023 and/or the Capital Improvements Projects (CIP) budget as set forth herein; and WHEREAS, this ordinance combines the independent Council actions into one budget amendment document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: Section 1. The findings set forth above are incorporated into the body of this ordinance. Section 2. The annual budget for fiscal year 2022 – 2023 is hereby amended to include the expenditures and revenues in Exhibit “A” and/or the Capital Improvements Projects budget is hereby amended to include the expenditures described in Exhibit “A” attached hereto and made a part of this ordinance as if set out verbatim herein. Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance. Section 5. The necessity for amending the budget for the fiscal year 2022 – 2023 and/or Capital Improvements Projects, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides. Section 6. This ordinance shall take effect immediately after its passage. PASSED AND APPROVED on this the 15th day of November 2022. THE CITY OF HUNTSVILLE, TEXAS __________________________________ Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: ____________________________ _____________________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Page 64 of 90 Budget Amendment FY 22-23 Council - November 15, 2022 Exhibit A Increase:W. Greenbriar and River Oaks Drainage - CIP - Construction $528,622 Decrease Wastewater CIP - Unallocated Budget $(229,030) Decrease Miscellaneous Waterlines CIP (FY 20-21 CIP addtns.)$(299,592) Explanation: Bids for construction for the West Greenbriar and River Oaks drainage projects have been received and the low bid for the construction was $2,054,557. An 8% contingency/change orders amount of $164,365 was calculated making the projected cost to be $2,218,922. Currently the budget for construction for the work to be done is $1,690,300. Thus, $528,622 of additional budget is needed. The balance in "Unallocated Budget" for the Wastewater CIP Fund is $229,030; staff is requesting this balance be used to cover a portion of the needed $528,622. The City recently bid construction for Miscellaneous Waterlines CIP with the bid coming in at $1,143,461 which was $618,213 less than the budgeted amount of $1,761,674. Staff is requesting to use $299,592 of the $618,213 budget that will not be needed for the Miscellaneous Waterlines projects for the West Greenbriar and River Oaks drainage projects. Approval of this bugdget amendment will provide budget for use to be able to enter into the contract for the West Greenbriar and River Oaks drainage projects. Page 65 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 3.a. Agenda Item: Consider the Main Street Advisory Board's downtown parking recommendation. Initiating Department/Presenter: Economic Development Presenter: Tammy Gann, Director of Economic Development Recommended Motion: The Main Street Advisory Board voted to recommend no action on be taken on this item. If Council would like to take action on this item to move forward with a specific action, an appropriate motion would be: Make a motion to direct the City Manager to implement _____________ for parking in the downtown district. Strategic Initiative: Goal #3, Economic Development – Promote and enhance a strong and diverse economy. Discussion: The Main Street Advisory Board (MSAB) met on October 24, 2022. As directed by the City Council, the agenda included consideration of making changes to the downtown parking, including specifically the option of paid parking. The board unanimously voted against supporting paid parking downtown. The board also referred back to their original 2019 recommendation to continue the support of 2 hour parking, recommending no changes to the current downtown parking scheme. In support of the board's goal, to create and maintain a downtown public parking system that provides available and accessible parking, the board identified that it is critical to create a downtown map that is distributed to all merchants and their clients which clearly shows available parking areas. The board revisited the findings of the year-long parking study previously conducted in 2019 and continues to believe that there is ample parking downtown. The key lies in the perception and utilization of current available parking spaces as well as the enforcement of the regulations. Staff has been directed to more actively enforce the parking restrictions in this area and will do so once the restriping of the spaces is complete. Attached with this report are copies of the agenda sheet from the October 6, 2022 meeting providing additional background and history, draft minutes from the October 24th MSAB committee meeting, letters supporting changes to the parking, and a petition with a couple of hundred signatures in support of 3-hour parking downtown. A map showing the current restrictions will be provided at the meeting. The MSAB is an advisory board to Council and only provides recommendations for consideration. The Council may accept their recommendations and take no action to make changes to the current ordinance. If the Council wishes to implement other options for downtown parking such as paid parking or changing areas from 2-hour to 3-hour parking, a motion to direct staff to implement a specific plan is Page 66 of 90 appropriate. If the motion is approved by the Council, staff will take all necessary action to implement the desired changes. Previous Council Action: February 6, 2018- Council directed the MSAB to review parking restrictions in the downtown area April 3, 2018-Council received a report from the MSAB on the issue March 5, 2019, the Council acted upon the MSAB recommendation and adopted an ordinance removing the juror exemption from downtown parking compliance October 4, 2022 - Council asked the Main Street Advisory Board to discuss the extension of parking hours in the downtown area from 2 hours to 3 hours and directed the board to consider paid parking. Financial Implications: Goal #3, Economic Development – Promote and enhance a strong and diverse economy. Approvals: Tammy Gann Kristy Doll Aron Kulhavy Associated Information: 1. DOC208 2. DOC207 3. DOC206 4. 10.24.2022 MSAB Minutes 5. Item 3.a. - Fields Page 67 of 90 Page 68 of 90 Page 69 of 90 Page 70 of 90 Page 71 of 90 Page 72 of 90 Page 73 of 90 Page 74 of 90 Page 75 of 90 Page 76 of 90 Page 77 of 90 Page 78 of 90 Page 79 of 90 Page 80 of 90 MAIN STREET ADVISORY BOARD MINUTES – October 24, 2022 1 MSAB Minutes Present: Sandra Gray, Helen Belcher, Malissa Williams, Sean Chaney, Weslie Gray, Michelle Lyons Absent: Laura Bruns, Cheryl Spencer, Caroline Crimm Staff: Annel Guadalupe, Sarah Faulkner, Tammy Gann, Aron Kulhavey Public: Bert Lyle, Brandi Flowers, Debra Martinez BELCHER called the meeting to order 12:33 pm Consideration and possible action on approval of the September 16, 2022, minutes. MOTION WAS MADE TO TABLE THE APPROVAL OF THE MINUTES OF September 16 MEETING LYONS/GRAY W./ UNANIMOUS Main Street Coordinator Report: Guadalupe gave update on the following: Summary of the Touch-a-Truck events hosted in September Update on bids obtained for the downtown beautification project Upcoming Events o SHSU Harvest Festival- Nov. 18th o Scare on the Square- Oct. 29th o Christmas Fair – Dec. 3rd Street Overlay Downtown Walls BBQ is coming to downtown Date for installation of Christmas Greenery- Nov. 7th and 8th Committee Reports: Promotions Committee Downtown Business Alliance Cultural District Committee Beautification Committee Walker County Historical Commission CONSIDER Larry Zink Mural on County Building Guadalupe presented that County staff requested a recommendation from the MSAB to move forward with repairs to the County Juvenile Services building located at 1021 University Ave. The repairs would require a fresh coat of paint that would cover the existing mural installed in 1992. MOTION WAS MADE TO RECOMMEND COUNTY STAFF MAKE THE NECESSARY REPAIRS AND APPLY A FRESH COAT OF PAINT. CHANEY/GRAY, W./UNANIMOUS CONSIDER HATCO Sign Guadalupe presented the board with the plans for signage installation to the HATCO building. The plans including all specs had previously been made available to the board to review. MOTION WAS MADE TO APPROVE THE PROPOSED SIGNAGE FOR HATCO GRAY, W./WILLIAMS/ UNANIMOUS CONSIDER Entertainment District Downtown MOTION WAS MADE TO TABLE THIS ITEM TO BE DISCUSSED AT THE NOVEMBER 2022 MEETING CHANEY/GREY, W. Page 81 of 90 MAIN STREET ADVISORY BOARD MINUTES – October 24, 2022 2 MSAB Minutes CONSIDER Downtown Parking Guadalupe informed the MSAB members that City Council had requested a recommendation on paid parking and on the extension of 2-hour parking to 3-hour parking downtown. Guests who were in attendance to speak on the subject were introduced and invited forward. MARTINEZ spoke on the importance for clients of The Facemaker Salon to have a stress-free experience. She highlighted that staff encourage their guests to shop around the square and to spend time in the various shops and eateries downtown. Specific references were made to Roach Dentistry and Ernst Jewelers are businesses who would support the extension on 2-hour to 3-hour parking. She informed the MSAB members that clients come for treatments that take anywhere from 2-6 hours and if they book a massage, facial, or other service they could spend an entire day at the salon. FLOWERS presented a petition which was signed by clients of the Facemaker Salon. The petition had over 348 signatures gathered throughout the previous two weeks. LYLE stated that an estimated 33% of clients stay longer than the current two-hour parking limit. DISCUSSION o GREY, S. inquired about how many stylists use the parking downtown? o MARTINEZ responded by saying they have plenty of parking spots for staff because the staff is on a rotating schedule that allows for them to use the limited spaces at different times. o GREY, S. inquired about the response to the idea of paid parking. o GUADALUPE informed the board that various merchants had expressed that they would not support paid parking because their customers would not be able or willing to use the application required. o GREY, W. inquired how the extension to 3-hour parking would solve the issue for the salon. o MARTINEZ responded that it would ease the stress of having to move their vehicle mid- way thorough a service. o KULHAVEY presented a brief history of the discussion on parking as it was presented to City Council. He informed the board that various recommendations made would require varying resources from the city. These would potentially include signage, enforcement, and staff time. o GUADALUPE informed the board that in the last year and a half parking enforcement downtown has been sporadic and minimal. This has further aggravated the problem of inappropriate of available spaces. o BELCHER stated that the board had previously identified that it is critical that businesses inform their clients of free, unlimited time parking available in the downtown area. Additionally, it is critical that Main Street work with the County to encourage county employees as well as clients to park in the appropriate spaces. MOTION WAS MADE STATING THAT THE MAIN STREET ADVISORY BOARD DOES NOT SUPPORT PAID PARKING GREY, S./WILLIAMS/ UNANIMOUS MOTION WAS MADE STATING THAT THE BOARD WILL REFER BACK TO THE 2019 RECOMMENATION AND COTINUE TO SUPPORT 2 HOUR TIMED PARKING. BELCHER/GREY, S./ UNANIMOUS Page 82 of 90 MAIN STREET ADVISORY BOARD MINUTES – October 24, 2022 3 MSAB Minutes BELCHER further recommends that the Main Street Manager meet with the County officials to discuss better signage directing courthouse visitors to appropriate parking. Additionally, the main street office should create and distribute a parking map to all merchants that can be shared with all clients. PUBLIC COMMENTS Scare on the Square is taking place this Saturday, October 29th from 3PM-5PM Please visit Huntsville Abstract and Title Co. to view their finished façade. Items of Interest: None There being no further business the meeting adjourned at 2:37 PM MOTION WAS MADE TO ADJOURN BY GREY, W./CHANEY Page 83 of 90 Page 84 of 90 Page 85 of 90 Page 86 of 90 Page 87 of 90 Page 88 of 90 Page 89 of 90 CITY COUNCIL AGENDA 11/15/2022 Agenda Item Number: 6.a. Agenda Item: City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 to receive legal advice on Cybersecurity Incident. Initiating Department/Presenter: City Attorney Presenter: Leonard Schneider, City Attorney Recommended Motion: Not applicable Strategic Initiative: Discussion: Previous Council Action: Financial Implications: Approvals: Leonard Schneider Aron Kulhavy Kristy Doll Associated Information: Page 90 of 90