City Council Meeting Agenda Packets 10-4-20221
CITY OF HUNTSVILLE, TEXAS
Andy Brauninger, Mayor Bert Lyle, Position 1 At-Large
Dee Howard Mullins, Position 2 At-Large
Vicki McKenzie, Position 3 At-Large
Pat Graham, Position 4 At-Large
Daiquiri Beebe, Ward 1
Russell Humphrey, Mayor Pro Tem, Ward 2
Deloris Massey, Ward 3
Jon Strong, Ward 4
HUNTSVILLE CITY COUNCIL AGENDA
TUESDAY, OCTOBER 4, 2022
REGULAR SESSION 6:00 P.M. - City Council Chambers
Huntsville City Hall, 1212 Avenue M, Huntsville, Texas, 77340
Persons with disabilities who plan to attend this meeting and may need auxiliary aids or services are requested to
contact the City Secretary’s office (936.291.5413) two working days prior to the meeting for appropriate
arrangements.
MAIN SESSION (6:00 p.m.)
CALL TO ORDER
INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to
thee, Texas, one state, under God, one, and indivisible.
PROCLAMATION
a. Proclamation No. 2022-22 - National Chiropractic Health Month
Andy Brauninger, Mayor
PRESENTATIONS
a. Recognition of Volunteers who participated in the community build at Eastham-Thomason Park
Andy Brauninger, Mayor
PUBLIC HEARING
1. CONSENT AGENDA
The presiding officer will call for public comments before action is taken on these items. (Approval of
Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda
for full discussion by request of a member of Council.)
a. Consider approving the Minutes from the September 20, 2022 Regular City Council Meeting
Kristy Doll, City Secretary
b. Consider approval of continued phone and data services with AT&T through the State of Texas
Department of Information Resources (DIR) contract.
Bill Wavra, IT Director
c. Consider approval of continued annual maintenance with Tyler Technologies for Finance, Public
Safety, Utility Billing, and Municipal Court software.
Bill Wavra, IT Director
d. Consider approval of continued phone and data services with Verizon Wireless through the State of
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Texas Department of Information Resources (DIR) contract.
Bill Wavra, IT Director
e. Consider approval of continued annual maintenance with Onix Networking Corp. for Google
Workspace.
Bill Wavra, IT Director
f. Consider approval of the purchase of hardware and services to replace the City’s disaster recovery data
servers, storage, and network infrastructure.
Bill Wavra, IT Director
g. Consider approval of the annual purchase of PCs due for replacement as per the FY 22/23 computer
replacement schedule.
Bill Wavra, IT Director
h. Consider approval of continued annual maintenance with CivicPlus for City Website, HR, City
Secretary, and Development Services software.
Bill Wavra, IT Director
i. Consider authorizing the City Manager to approve the HGACBUY Contract, #RH08-20 pricing for the
purchase of Solid Waste Refuse Commercial Collection Containers.
Brent Sherrod, Public Works Director
j. Consider authorizing the City Manager to approve the Additional Services for Engineering for the IH-
45 Segment 2A Widening and Utility Relocation with Betterment Project (Water Fund 701,
Wastewater Fund 702) – Project 18-03-01.
Kathlie Jeng-Bulloch, City Engineer
k. Consider authorizing the City Manager to enter into an agreement with Gunda Corporation for the
Engineering Service Agreement Amendment for FY 20/21 Sanitary Sewer Project, Project # 21-10-06
– MLK Jr. Blvd.
Kathlie Jeng-Bulloch, City Engineer
l. Consider authorizing the City Manager to enter into an agreement with LJA Engineering for
professional engineering services for the FY 22-23 University Storm Sewer Replacement Project, and
the City of Huntsville Engineering Criteria Chapter 6 update.
Kathlie Jeng-Bulloch, City Engineer
m. Consider authorizing the Mayor to abandon, release and quitclaim certain easements situated on
property of the Huntsville Independent School District.
Kathlie Jeng-Bulloch, City Engineer
n. Consider adopting Resolution 2022-25 designating The Huntsville Item as the official newspaper for
the City of Huntsville for the Fiscal Year 2022-2023
Kristy Doll, City Secretary
o. Second Reading - Consider the adoption of Ordinance 2022-27 renaming a segment of Avenue O to
"Linda Pease Street".
Armon Irones, City Planner
p. Second Reading - Consider the adoption of Ordinance 2022-28 renaming a segment of 12th Street to
"James Patton Street."
Armon Irones, City Planner
2. STATUTORY AGENDA
a. First Reading - Consider authorizing the City Manager to enter into an interlocal agreement with
Walker County to allocate American Rescue Plan Act funds for improvements to the Walker County
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Public Safety Central Communications.
Aron Kulhavy, City Manager
b. First Reading - Consider Ordinance No. 2022 - 32 Denying Entergy Texas, Inc.’s statement of intent
and application for authority to change rates filed on July 1, 2022.
Leonard Schneider, City Attorney
3. CITY COUNCIL/MAYOR/CITY MANAGER
a. Consider directing the City Manager to prepare an ordinance changing certain parking zones in the
downtown district from "two-hour" parking to "three-hour" parking.
Bert Lyle, Councilmember At-Large Position 1
4. REQUESTS FOR CITIZEN PARTICIPATION
(An opportunity for citizens to be heard on any topic and for the City Council to participate in the
discussion. No action will be taken.)
a. Huntsville Public Library
Christoper Randle
b. The spending of taxpayer money.
Jason January
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
6. ITEMS OF COMMUNITY INTEREST
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
Section 551.071 to receive legal advice on Library Policies and Employee Handbook for the City of
Huntsville.
Leonard Schneider, City Attorney
8. RECONVENE
Take action on item discussed in executive session, if needed.
ADJOURNMENT
*If during the course of the meeting and discussion of any items covered by this notice, City Council
determines that a Closed or Executive session of the Council is required, then such closed meeting will be held
as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with counsel on legal
matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property; 551.073 –
deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 –
implementation of security personnel or devices; 551.087 – deliberation regarding economic development
negotiation; Sec. 551.089 - deliberation regarding security devices or security audits; and/or other matters as
authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the
Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, if
necessary, on the items addressed during Executive Session.
CERTIFICATE
I, Kristy Doll, City Secretary, do hereby certify that the above notice was posted on the City Hall bulletin board,
a place convenient and readily accessible to the general public at all times, and to the City’s website,
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www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code.
DATE OF POSTING: September 30, 2022 Kristy Doll
TIME OF POSTING: 11:00 a.m. Kristy Doll, City Secretary
TAKEN DOWN:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: a.
Agenda Item: Proclamation No. 2022-22 - National Chiropractic Health Month
Initiating Department/Presenter: City Council
Presenter:
Andy Brauninger, Mayor
Recommended Motion: Not applicable
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Kristy Doll
Associated Information:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: a.
Agenda Item: Recognition of Volunteers who participated in the community build at Eastham-
Thomason Park
Initiating Department/Presenter: Parks and Leisure
Presenter:
Andy Brauninger, Mayor
Recommended Motion: No motion
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Penny Joiner
Kristy Doll
Aron Kulhavy
Associated Information:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.a.
Agenda Item: Consider approving the Minutes from the September 20, 2022 Regular City Council
Meeting
Initiating Department/Presenter: City Secretary
Presenter:
Kristy Doll, City Secretary
Recommended Motion: Move to approve the Minutes from the September 20, 2022, Regular City
Council Meeting.
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Kristy Doll
Associated Information:
1. Meeting Minutes September 20, 2022
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MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD
ON THE 20th DAY OF SEPTEMBER 2022, IN THE CITY HALL, LOCATED AT 1212
AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00
P.M.
The Council met in a workshop and regular session with the following:
COUNCILMEMBERS PRESENT: Mayor Brauninger, Mayor Pro Tem Humphrey,
Councilmember Ward 1 Beebe, Councilmember At-Large Position 1 Lyle, Councilmember At-
Large Position 2 Mullins, Councilmember Ward 3 Massey, Councilmember At-Large Position 3
McKenzie, Councilmember Ward 4 Strong, Councilmember At-Large Position 4 Graham
COUNCILMEMBERS ABSENT: None
OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Leonard
Schneider, City Attorney
WORKSHOP (5:00 P.M.)
a. Discuss City Hall Project
Aron Kulhavy, City Manager
MAIN SESSION (6:00 p.m.)
CALL TO ORDER (6:00 p.m.)
Mayor Brauninger called the meeting to order at 6:00 p.m.
INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge
allegiance to thee, Texas, one state, under God, one, and indivisible.
Mayor Brauninger gave the invocation and led the pledges.
PUBLIC HEARING
a. Public Hearing on the Tax Year 2022 (FY 2022/2023) Tax Rate for the City of
Huntsville.
Steve Ritter, Finance Director
Mayor Brauninger opened a Public Hearing at 6:01 p.m.
Steve Ritter presented information regarding the Tax Year 2022 Tax Rate.
No citizen comments were heard in support of or opposition of the Tax Year 2022 Tax
Rate
Mayor Brauninger closed the Public Hearing at 6:02 p.m.
b. Public Hearing to hear testimony in regards to the 1400 Block of 12th Street, located
between Avenue N and O, to be renamed "Patton Street".
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Mayor Brauninger opened a Public Hearing at 6:03 p.m.
Armon Irones presented information regarding the 1400 Block of 12th Street, located
between Avenue N and O, to be renamed "Patton Street".
No citizen comments were heard in support of or opposition of to rename the city street.
Mayor Brauninger closed the Public Hearing at 6:05 p.m.
c. Public Hearing to hear testimony in regards to the 1000 Block of Avenue O, located
between 10th and 11th Streets, to be renamed "Pease Street".
Mayor Brauninger opened a Public Hearing at 6:05 p.m.
Armon Irones presented information regarding the 1000 Block of Avenue O, located
between 10th and 11th Streets, to be renamed "Pease Street".
Tore Fossum spoke in support and no citizen comments were heard in opposition of
renaming the city street.
Mayor Brauninger closed the Public Hearing at 6:07 p.m.
1. CONSENT AGENDA
The presiding officer will call for public comments before action is taken on these items.
(Approval of Consent Agenda authorizes the City Manager to implement each item in
accordance with staff recommendations. An item may be removed from the Consent
Agenda and added to the Statutory Agenda for full discussion by request of a member of
Council.)
a. Consider approving the Minutes from the September 6, 2022, Regular City Council
Meeting.
Kristy Doll, City Secretary
b. Consider authorizing the City Manager to enter into a contract for printing and
mailing services for utility bills and informative inserts.
Steve Ritter, Finance Director
c. Consider Resolution 2022-24 approving the Walker County Appraisal District
acquisition of a building through a lease-purchase agreement as proposed by the
District.
Aron Kulhavy, City Manager
Councilmember Daiquiri Beebe made a motion to approve the Consent Agenda items a
through c. The motion was seconded by Councilmember Pat Graham. The motion passed
9-0. Yes - Andy Brauninger, Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deloris
Massey, Jon Strong, Pat Graham, Bert Lyle, Deandra (Dee) Mullins; No – None.
2. STATUTORY AGENDA
a. Consider approval of Ordinance 2022-24 to adopt the FY 2022/2023 Budget with
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all policies, fees, rates, and provisions as referenced therein.
Steve Ritter, Finance Director
Councilmember Daiquiri Beebe made a motion to pass Ordinance 2022-24 to adopt the FY
2022/2023 Budget with all policies, fees, rates, and provisions as referenced therein. The
motion was seconded by Councilmember Vicki McKenzie. The motion passed 8-1.
Roll call vote
Yes: Russell Humphrey, Andy Brauninger, Pat Graham, Vicki McKenzie, Deloris
Massey, Daiquiri Beebe, Bert Lyle, Jon Strong
No: Deandra (Dee) Mullins
b. Consider approval of Ordinance 2022-25 adopting the Tax Rate and levying
taxes for the City of Huntsville for the FY 2022/2023
Steve Ritter, Finance Director
Councilmember Daiquiri Beebe made a motion to adopt Ordinance 2022-25 adopting the
Tax Rate and levying taxes for the City of Huntsville for the FY 2022/2023. This tax rate is
effectively a 3.17% increase in the tax rate. (The last sentence in the motion is required under
Sec. 26.08 of the Texas Tax Code). The motion was seconded by Councilmember Vicki
McKenzie. The motion passed 8-1.
Roll call vote
Yes: Vicki McKenzie, Jon Strong, Bert Lyle, Pat Graham, Russell Humphrey, Daiquiri
Beebe, Andy Brauninger
No: Deandra (Dee) Mullins, Deloris Massey
c. Consider ratifying the increased property tax revenues of $681,900 reflected in the
FY 2022/2023 Budget as adopted.
Steve Ritter, Finance Director
Councilmember Daiquiri Beebe made a motion to ratify the increased property tax revenues
of $681,900 reflected in the FY 2022/2023 Budget as adopted. The motion was seconded by
Councilmember Vicki McKenzie. The motion passed 8-1. Yes - Andy Brauninger, Russell
Humphrey, Daiquiri Beebe, Vicki McKenzie, Deloris Massey, Jon Strong, Pat Graham, Bert
Lyle; No – Deandra (Dee) Mullins.
d. First Reading - Consider the adoption of Ordinance 2022-27 changing the name of
a segment of Avenue O to "Pease Street".
Armon Irones, City Planner
First Reading – No action necessary
e. First Reading - Consider the adoption of Ordinance 2022-28 changing the name of
a segment of 12th Street to "Patton Street".
Armon Irones, City Planner
First Reading – No action necessary
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f. First Reading - Consider Ordinance No. 2022-29 - Decline to approve the change in
rates requested by Entergy Texas, Inc. Statement of Intent filed with the City on
August 31, 2022
Leonard Schneider, City Attorney
Councilmember Russell Humphrey made a motion to temporarily suspend the rules of
procedure by waiving the two-reading requirement and to Adopt Ordinance No. 2022-29 -
DECLINING to approve the proposed Rate Schedule for the Entergy Texas Power Through
service. The motion was seconded by Councilmember Bert Lyle. The motion passed 9-0.
Yes - Andy Brauninger, Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deloris
Massey, Jon Strong, Pat Graham, Bert Lyle, Deandra (Dee) Mullins; No – None.
3. CITY COUNCIL/MAYOR/CITY MANAGER
4. REQUESTS FOR CITIZEN PARTICIPATION
(An opportunity for citizens to be heard on any topic and for the City Council to participate in
the discussion. No action will be taken.)
a. Citizens requesting to speak about the Huntsville Public Library.
Speakers on the Agenda speaking about the Public Library included Maureen McIntyre,
Lindsey Duncan, Karin Olson, Jade Ellis, John Rhine, Nick Ransford, and Erin Owens.
Speakers requesting to speak on the Public Library by Public Comment Card included
Don Gibeaut, Linda Mckenzie, Paige Hollingsworth, Phillip Wadley, Scott Logan, Kathy
Hazlewood, Trish Bowman, Garrett Cradduck, Virginia Miller, Karen Berry, Chuck
Miller, Georgie Berry,
Council convened for a short recess at 7:22 p.m. Council reconvened at 7:30 p.m.
David Berry, Terri Coleman, Pam Payne, Zenna Smith, Michael Payne, Dennis Beal,
Cheryl Spencer, Kaylea Haass, Tore Fossum, Craig Favorat, Brooke Favorat, Michelle
Kern, and Lee Lyons.
b. John Jafreh - Speaking on fire bug in Huntsville and leadership in Huntsville.
John Jafreh addressed the Council.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
None
6. ITEMS OF COMMUNITY INTEREST
Mayor and Council announced items of community interest.
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government
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Code, Chapter 551, Section 551.071 to receive legal advice on the proposed TDCJ
2022 Bat Exclusion Project regarding the TDCJ Cotton Warehouse located in the
City of Huntsville.
Leonard Schneider, City Attorney
Daiquiri Beebe, Councilmember Ward 1
b. City Council will convene in closed session as authorized by Texas Government
Code, Chapter 551, Section 551.071 to receive legal advice on Library Policies and
Employee Handbook for the City of Huntsville.
Leonard Schneider, City Attorney
c. City Council will convene in closed session as authorized by Texas Government
Code, Chapter 551, Section 551.071 to receive legal advice Dallas, Fort Worth,
Houston, et al v Disney DTC, LLC, Hulu, LLC and Netflix, Inc, Cause No. DC-22-
09128 the 14th District Court of Dallas County
Leonard Schneider, City Attorney
Council convened into Executive Session at 8:26 p.m.
8. RECONVENE
Take action on item discussed in Executive Session, if needed.
Council reconvened from Executive Session into Open Session at 10:06 p.m.
Councilmember Daiquiri Beebe made a motion to direct the City Manager to look into the
TDCJ Cotton Warehouse. The motion was seconded by Councilmember Vicki McKenzie.
The motion passed 6-3. Yes - Andy Brauninger, Daiquiri Beebe, Vicki McKenzie, Deloris
Massey, Jon Strong, Deandra (Dee) Mullins; No – Russell Humphrey, Bert Lyle, Pat Graham
Councilmember Daiquiri Beebe made a motion to authorize the city staff to recommend and
to retain the McKool Smith Law Firm to represent the City in litigation against Disney DTC,
LLC, Hulu, LLC and Netflix, Inc. The motion was seconded by Councilmember Bert Lyle.
The motion passed 9-0. Yes - Andy Brauninger, Russell Humphrey, Daiquiri Beebe, Vicki
McKenzie, Deloris Massey, Jon Strong, Pat Graham, Bert Lyle, Deandra (Dee) Mullins; No
– None.
ADJOURNMENT
Mayor Brauninger adjourned the meeting without objection at 10:07 p.m.
ATTEST: CITY OF HUNTSVILLE
__________________________ ________________________________
Kristy Doll, City Secretary Andy Brauninger, Mayor
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.b.
Agenda Item: Consider approval of continued phone and data services with AT&T through the State of
Texas Department of Information Resources (DIR) contract.
Initiating Department/Presenter: Information Technology
Presenter:
Bill Wavra, IT Director
Recommended Motion: Move to approve continued phone and data services with AT&T through the
State of Texas Department of Information Resources (DIR) contract for the estimated cost of $75,600.
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City's utilities, transportation, and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The City of Huntsville IT Department manages phone and data services through AT&T.
AT&T is the City’s primary telephone carrier, providing 44 landlines, two digital telecommunications
interfaces, a failover internet service, and a public internet connection. The estimated annual costs for
AT&T services are $75,600. All departments and locations utilize AT&T services to perform daily job
tasks, including landline phones, fax, internet services, elevator and fire alarm emergency callouts.
The City of Huntsville IT Department recommends maintaining AT&T as the City’s primary landline
carrier due to infrastructure availability in conjunction with our service requirements.
AT&T is a State of Texas Cooperative DIR member and is in good standing under contract #DIR-TELE-
CTSA-002.
Previous Council Action: The City Council approved the following:
AT&T – Phone and Digital Interface Services on 10/5/2021
Financial Implications: The item is budgeted: 101-640-55034 In the amount of: $75,200
Approvals:
Bill Wavra
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
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Associated Information:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.c.
Agenda Item: Consider approval of continued annual maintenance with Tyler Technologies for Finance,
Public Safety, Utility Billing, and Municipal Court software.
Initiating Department/Presenter: Information Technology
Presenter:
Bill Wavra, IT Director
Recommended Motion: Move to approve continued annual maintenance with Tyler Technologies for
Finance, Public Safety, Utility Billing, and Municipal Court software in the amount of $120,596.72
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City's utilities, transportation, and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The City of Huntsville IT Department manages financial, public safety, utility billing, and
municipal court software packages provided by Tyler Technologies.
The City utilizes Tyler New World Systems Financial Software to manage payroll, project accounting,
purchasing, accounts payable, miscellaneous billing, asset management, and budget reporting.
Additionally, Tyler New World is used extensively by Human Resources to maintain personnel benefits
and deductions.
Utility Billing and Solid Waste initially purchased Tyler Technologies to maintain commercial and
residential service data as well as customer information for water, sewer, and trash billing. Since then,
the Police and Municipal Court have acquired modules. The Public Safety module is utilized by the police
for report writing and integrates with dispatch software to pull prior arrest and warrant information.
The Municipal Court uses Tyler Technologies for ticket fee collection.
Last year (FY21/22), the combined annual maintenance fee was $119,545.82. The combined
maintenance fee for this year (FY22/23) will be $120,596.72. This price includes all software solutions
and a .88% annual maintenance increase (This increase is within the average range for most large
software packages).
Previous Council Action: The City Council authorized the following:
Tyler Technologies – Public Safety, Utility Billing and New World on 10/5/2021
Tyler Technologies – Public Safety, Utility Billing and New World on 10/6/2020
Financial Implications: Item is budgeted: 101-640-55570 In the amount of: $86,444.71
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Item is budgeted: 602-433-55570 In the amount of: $34,152.01
Approvals:
Bill Wavra
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.d.
Agenda Item: Consider approval of continued phone and data services with Verizon Wireless through
the State of Texas Department of Information Resources (DIR) contract.
Initiating Department/Presenter: Information Technology
Presenter:
Bill Wavra, IT Director
Recommended Motion: Move to approve continued phone and data services with Verizon Wireless
through the State of Texas Department of Information Resources (DIR) contract for the estimated cost
of $70,705.22.
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City's utilities, transportation, and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The City of Huntsville IT Department maintains cellular phone and data services through
Verizon Wireless.
Verizon Wireless has been the city’s carrier for the past eleven years, and services include cell phones
and air cards (mobile network connections). Currently, the city has a total of 58 cellular phones and 99
air cards. The estimated annual costs for Verizon cellular services are $70,705.22. The City of Huntsville
is on monthly terms with Verizon, and the amount requested is for one year of service.
All departments use cellular services to perform daily job tasks, which include, and are not limited to,
Inspections, Surveying, and Streets and Public Works callouts. Cellular and data services are essential
for the Police and Fire Departments to perform their duties, such as communication with dispatch,
reporting, transferring video from body-worn and dash cameras, license plate readers, and ticketing.
The City of Huntsville IT Department recommends maintaining Verizon as the City’s primary mobile data
and cell phone carrier due to extensive coverage in the city limits and throughout the county.
Verizon Wireless is a State of Texas Cooperative DIR member and is in good standing under contract
#DIR-TELE-CTSA-015.
Previous Council Action: The City Council authorized the following:
Verizon Wireless - Phone and Data Services on 10/5/2021
Verizon Wireless - Phone and Data Services on 10/6/2020
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Financial Implications: Item is budgeted: All Departments – 55195 & 55034 In the amount
of: $70,705.22
Approvals:
Bill Wavra
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.e.
Agenda Item: Consider approval of continued annual maintenance with Onix Networking Corp. for
Google Workspace.
Initiating Department/Presenter: Information Technology
Presenter:
Bill Wavra, IT Director
Recommended Motion: Move to approve continued annual maintenance with Onix Networking Corp.
for Google Workspace for the amount of $55,685.00.
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City's utilities, transportation, and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion:
The City of Huntsville IT Department manages citywide business apps and collaboration tools with
Google Workspace.
Google Workspace provides staff and the council with enterprise email, calendars, spam filtering,
document storage, and cloud collaboration tools. Additionally, Information Technology uses Google
Workspace extensively to manage phishing attack mitigation and malware distribution.
Last year (FY21/22), the combined annual maintenance fee was $40,996.80. The combined maintenance
fee for this year (FY22/23) will be $55,685.00. This price increase reflects additional licenses required to
meet the City's growth needs.
Previous Council Action: None
Financial Implications: Item is budgeted: 101-640-55570 In the amount of: $55,685.00 (amount in
the budget account)
Approvals:
Bill Wavra
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.f.
Agenda Item: Consider approval of the purchase of hardware and services to replace the City’s disaster
recovery data servers, storage, and network infrastructure.
Initiating Department/Presenter: Information Technology
Presenter:
Bill Wavra, IT Director
Recommended Motion: Move to approve the purchase of hardware and services to replace the City’s
disaster recovery data servers, storage, and network infrastructure in the amount of $158,781.27.
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation, and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: Critical network equipment is due for replacement. This equipment provides core network
services to locations including City Hall, Service Center, Police Department, Library, Solid Waste, and
Municipal Court.
The current equipment has exceeded its support and warranty and is considered “end of life” by the
manufacturer. Replacement of this hardware will ensure reliability, restore vendor support, and
increase staff efficiency by minimizing repair frequency.
FreeIT Data Systems is a member of the State of Texas Cooperative DIR and is in good standing under
contract #DIR-TSO-4160. Due to a shortage of electronic components, there is a 6 to 8-week lead time
once we order the equipment. Upon completion of the installation, FreeIT Data Systems will issue the
City a 5-year warranty for all equipment that coincides with the city replacement schedule.
Previous Council Action: The City Council authorized the following:
Disaster Recovery Server Hardware Replacement – 10/5/2021
Production Server Hardware Replacement – 10/20/2020
Financial Implications: Item is budgeted: 309-655-69020 In the amount of: $158,781.27
Approvals:
Bill Wavra
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
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Kristy Doll
Associated Information:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.g.
Agenda Item: Consider approval of the annual purchase of PCs due for replacement as per the FY 22/23
computer replacement schedule.
Initiating Department/Presenter: Information Technology
Presenter:
Bill Wavra, IT Director
Recommended Motion: Move to approve the annual purchase of PCs due for replacement as per the
FY22/23 computer replacement schedule in the amount of $66,531.23
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City's utilities, transportation, and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: Regular replacement of PCs is essential to keeping operations running efficiently. Several
years ago, The Texas Department of Information Resources established industry best practices for PC
and server replacement lifecycle. The recommended replacement schedule for PCs is 3 to 5 years,
depending on usage and environment. As PCs age, hardware performance declines, and the likelihood of
failure increases, leading to service interruption.
74 PCs have reached the retirement phase, end of support, and warranty by the manufacturer.
Replacement of this hardware will ensure reliability, vendor support, and increase staff efficiency by
minimizing repair frequency.
Previous Council Action: The City Council authorized the following: Dell Computers – PC Replacement
Schedule on 11/16/2021
Financial Implications: Item is budgeted: 309-655-52200 In the amount of: $66,531.23
Approvals:
Bill Wavra
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.h.
Agenda Item: Consider approval of continued annual maintenance with CivicPlus for City Website, HR,
City Secretary, and Development Services software.
Initiating Department/Presenter: Information Technology
Presenter:
Bill Wavra, IT Director
Recommended Motion: Move to approve continued annual maintenance with CivicPlus for City
Website, HR, City Secretary, and Development Services software in the amount of $78,780.00.
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City's utilities, transportation, and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The City of Huntsville IT Department manages the website, HR, City Secretary, and
Development Services software provided by CivicPlus.
Information Technology initially purchased the CivicPlus website hosting for the City of Huntsville and
the Statue/Visitor Center. Since then, the City has acquired additional services. These include CivicHR,
used to post and manage City employment opportunities; CivicClerk, used to manage City Council
agendas and voting; and CivicGov, used to manage permitting, health inspections, and liquor licensing.
Last year (FY21/22), the combined annual maintenance fee was $34,997.74. The maintenance fee for
this year (FY22/23) will be $78,780. The price increase is due to the CivicGov module addition and a 4.8%
annual maintenance increase (This increase is within the average range for most large software
packages).
Previous Council Action: None
Financial Implications: Item is budgeted: 101-640-55570 In the amount of: $78,780.00
Approvals:
Bill Wavra
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
Page 24 of 92
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.i.
Agenda Item: Consider authorizing the City Manager to approve the HGACBUY Contract, #RH08-20
pricing for the purchase of Solid Waste Refuse Commercial Collection Containers.
Initiating Department/Presenter: Public Works
Presenter:
Brent Sherrod, Public Works Director
Recommended Motion: Move to authorize the City Manager to approve the HGACBUY Contract,
#RH08-20 pricing for the purchase of Solid Waste Refuse Commercial Collection Containers, to include
freight from Roll-Off USA, in the amount of $88,650.00
Strategic Initiative: Goal #5, Resource Development - Enhance the quality of life for citizens, businesses
and visitors by leveraging the human and fiscal resources available to the community.
Discussion: The City of Huntsville Solid Waste Department provides roll-off services to contractors,
apartments, and residents for remodeling projects and for the removal of garbage. Roll-offs are large
containers which are hoisted onto a truck when full and the containers are emptied at the Transfer
Station. These containers are placed for businesses and residents to utilize during their construction
projects or removal of garbage, especially during student move in/move out. These containers vary in
capacity from a 20 cubic yard to a 40 cubic yard container. The front load containers (dumpsters) are
used throughout the city at the different apartments and businesses. These sizes range from 2 yard to 8
yard.
Due to the increased number of apartments and construction projects for new businesses, the Solid
Waste Division needs additional containers for both roll-off and front load. This purchase will increase
the roll off inventory to help fill the void being created by the increase in customers. The additional
containers being requested for purchase for this FY include two 20-yard roll-offs, five 40-yard roll offs,
six ADA 6-yard front load containers, five ADA 8- yard front load containers, nineteen standard 8-yard
front load containers and eight 4-yard front load containers. The nineteen 8-yard front load containers
will be used for TDCJ.
Roll-Off USA Quote attached.
Previous Council Action: This is a yearly purchase and the last council action was on October 5, 2021.
Financial Implications: Item is budgeted: 224-373-52220 In the amount of:; $89,350
The item is estimated to generate additional revenue: Roll offs: Inside the city limits at $75.73 per ton
and outside the city limits at $93.66 per ton. Front load containers are charged according to the fee
Page 26 of 92
schedule.
Approvals:
Brent Sherrod
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Roll-Off USA Quote
Page 27 of 92
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.j.
Agenda Item: Consider authorizing the City Manager to approve the Additional Services for Engineering
for the IH-45 Segment 2A Widening and Utility Relocation with Betterment Project (Water Fund 701,
Wastewater Fund 702) – Project 18-03-01.
Initiating Department/Presenter: Engineering
Presenter:
Kathlie Jeng-Bulloch, City Engineer
Recommended Motion: To authorize the City Manager to approve the Additional Services agreement
with RPS in the amount of $69,900.00 for IH-45 Segment 2A Widening and Utility Relocation with
Betterment Project (Water Fund 701, Wastewater Fund 702) – Project 18-03-01.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion:
Discussion: The City has several waterline and sanitary sewer line segments within the TxDOT right-of-
way in the IH-45 Segment 2A widening project limit that needed to be relocated to remove potential
conflicts with highway construction and to provide necessary clearances to the new roadway surface.
The City’s utility relocation design consists of up-upsized waterlines and sanitary sewer lines in several
locations. The upsizing is necessary to accommodate anticipated future growth.
The cost of utility relocation design and construction for all relocations with similar sizes and types to
the existing ones is 100% reimbursable from TxDOT to the City. Upsizing water and sewer lines of the
City’s choice to accommodate future growth will be considered as “Elective Betterment” by TxDOT, and
the increased cost for such upsizing should be met by the City.
The original construction cost was $5,615,884.06. TxDOT will reimburse approximately $4,942,000 and
the City’s remaining portion of the construction cost would be $674,000. Change Order No 1 was
received and approved on May 27, 2021, in the total amount of $25,155.26; the total construction cost
became $5,641,039.32. Change Order No. 2 was approved in March 2022, in the total amount of
$451,579.43. TxDOT will reimburse the city $302,601.21 and the City’s share is $148,978.22.
The Additional Services for Engineering being recommended for approval is related to the directive by
TxDOT to prepare a final supplemental document that encompasses all changes to the project during
construction. This Additional Services for Engineering will be reimbursed 100% by TxDOT.
The scope of these Additional Services includes Construction Management, Inspection Services, 12”
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Water line Design, Supplemental Document and As-Built Drawings for a total amount of $69,900.00.
Previous Council Action:
1. The City Council approved the Engineering agreement with RPS Infrastructure, Inc. at the August
7, 2018, meeting.
2. Amendment A to the original RPS agreement was approved at the February 19, 2019, meeting.
3. Amendment B to the original RPS agreement was approved at the September 1, 2020, meeting.
4. The City Council authorized the City Manager to enter into a Utility Agreement with TxDOT for
cost reimbursement at the October 6, 2020, meeting.
5. The City Council authorized the City Manager to award the construction for IH-45 Segment 2A
Utility Relocation Project – Project No. 18-03-01 at the December 1, 2020, meeting.
6. The City Council authorized the City Manager to execute Change Order Number 2 at the March
1, 2022, meeting.
Financial Implications:
Financial Implications:
☒Item is budgeted: 701-7255 and 702-7185 In the amount of: $6,132,429.
Approvals:
Kathlie Jeng-Bulloch
Aron Kulhavy
Kristy Doll
Associated Information:
1. Additional Services 9 27 22 revised
2. Location of Waterline Relocation TxDOT 2A 09-13-22
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CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION
8 CREATED DATE: 9/13/2022
COH 12" Waterline RelocationHuntsville GIS Division
1 in = 500 ft
0 0.1 0.20.05 mi
On 8.5 x 11 inch Print
On Any Print Size
Service Layer Credits: City of Huntsville GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
Page 36 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.k.
Agenda Item: Consider authorizing the City Manager to enter into an agreement with Gunda
Corporation for the Engineering Service Agreement Amendment for FY 20/21 Sanitary Sewer Project,
Project # 21-10-06 – MLK Jr. Blvd.
Initiating Department/Presenter: Engineering
Presenter:
Kathlie Jeng-Bulloch, City Engineer
Recommended Motion: Move to authorize the City Manager to enter into an agreement with Gunda
for the Engineering Service Agreement Amendment in the amount of $60,000 for FY20-21 Sanitary
Sewer Line Replacement Project.
Strategic Initiative: Infrastructure - Ensure the quality of the City utilities, transportation and physical
structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The City has been replacing existing undersized and deteriorated wastewater lines each
year to the extent that funding is made available for this purpose. Replacing and/or upsizing will help
reduce wastewater lines break and associated maintenance costs. Several such aged and deteriorated
segments have been replaced in the last several years,
The purpose of this project is to replace the sanitary sewer along MLK Jr. Blvd. from 7th Street Northerly
to 3rd Street. The original design of MLK Jr. Blvd was using pipe bursting technology; after the 30%
design, the City staff attempted to televise the existing 6” sewer but were unable to collect any footage
due to offset joints and protruding taps. The project will have to be redesigned as a parallel
replacement via open-cut installation.
Gunda Corporation, Houston, TX has provided a scope and fee proposal which is attached to this agenda
item. This proposal will serve as an amendment to the original contract. This Engineering Service
Amendment includes the additional services associated with the rehabilitation of the sewer line along
MLK Jr. Blvd (Project No. 21-10-06). Itemized services and increased fees are listed below:
Original Fee Requested Fee Revised Total
Basic Engineering Services $ 54,200 $ 30,000 $ 84,200
Additional Services $ 9,800 $ 22,200 $ 32,000
Bid Phase Services $ 5,500 $ 0 $ 5,500
Construction Phase Services $ 9,180 $ 7,800 $ 16,980
Total $ 78,680 $ 60,000 $ 138,680
The original fee for this professional engineering services was $78,680; and the supplemental services
fee is $60,000 for a total amended contract amount not to exceed $138,680.00. The time for
Page 37 of 92
performance of the scope of work is an estimated 120 calendar days from the execution date of the
Agreement and complete survey information from the City Surveyor.
Previous Council Action: The City Council approved a total amount of $780,000.00 in FY 2020-2021
budget for developing Wastewater Lines Replacement Design and Construction which included Tributary
A, MLK Jr. Blvd, and along Evergreen Drive on March 16, 2021 Meeting.
Financial Implications: Item is budgeted: In the amount of $60,000.00
Approvals:
Kathlie Jeng-Bulloch
Aron Kulhavy
Kristy Doll
Associated Information:
1. FY20-21 Sewer Projects_Supplemental_1_091322
Page 38 of 92
32731 Egypt Lane, Suite 501 Magnolia, Texas 77354
(P) 713.541.3530 www.gundacorp.com
GUNDA COR POR ATION
Engineers, Planners & Managers
September 13, 2022
Dr. Kathlie S. Jeng-Bulloch, P.E., D.WRE, CFM
City of Huntsville – City Engineer VIA ELECTRONIC MAIL
448 TX-75
Huntsville, Texas 77320
Subject: Professional Engineering Services for FY 20/21 Sanitary Sewer Projects
City of Huntsville Project # 21-10-06 – MLK Jr. Blvd
Engineering Service Amendment
Dear Dr. Jeng-Bulloch,
This amendment includes the additional services associated with the rehabilitation of the sewer line
along MLK Jr. Blvd (Project No. 21-10-06).
Gunda Corporation, LLC was authorized on April 14, 2021 by the City of Huntsville to provide
engineering services for the Huntsville FY 20/21 Sanitary Sewer Projects. The general scope of
consultant services for these sewer rehabilitation/replacement projects were separated into three
geographic locations: Evergreen Drive (Project No. 21-10-04), Tributary A (Project No. 21-10-05),
and MLK Jr. Blvd. (Project No. 21-10-06). Under this original contract scope, the three projects
were intended to be bid as a single package. Progression of each project is listed below:
1. Project No. 21-10-04 – Final engineering and design of Evergreen Drive sewer rehabilitation
project. This project was bid in conjunction with Water’s Edge Lift Station Force Main
Replacement (Project No. 20-10-04) on January 25, 2022 and is currently in construction.
2. Project No. 21-10-05 – Preliminary engineering and design of Tributary A sewer
replacement project. A letter report was submitted to the City of Huntsville on February 8,
2022.
3. Project No. 21-10-06 – Preliminary engineering and design of MLK Jr. Blvd. sewer
rehabilitation from 7th Street to 3rd Street using pipe bursting technology. After review of the
30% design, the City of Huntsville attempted to televise the existing 6-inch sewer but were
unable to collect any footage due to offset joints and protruding taps.
Per our discussion, Tributary A letter report is under review and not anticipated to proceed into final
design at this time. MLK Jr. Blvd. sewer will be redesigned as a parallel replacement via open-cut
installation. The City of Huntsville is planning a Fiber Loop project that consists of extending a fiber
line along MLK Jr. Blvd from 9th Street northerly to the MLK Community Center located at the
intersection of 3rd Street. Installation of the new Fiber Line along MLK Blvd. is not known at this time
and will be processed under a separate work order contract. The appropriate topographical and
boundary survey will be collected and prepared by the City’s surveyor, therefore this proposal
excludes collection of survey data.
This proposal will serve as an amendment to the original contract. The general scope of consultant
services required for the project include providing professional engineering services for preliminary
design, final design, and production of construction documents suitable for agency approvals,
permitting, public bidding and construction.
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City of Huntsville – Engineering Department
September 13, 2022
Page 2
\\gunda-fs\Gunda\Projects\2021 Projects\21009-00 Huntsville FY20-21 Sewer Projects\PM\Budget & Scope\Amendment\FY20-21 Sewer Projects_Supplemental_1.docx
Temporary Construction Easements, if any, will be prepared by the City’s surveyor. Modifications
to the existing utility easement(s) or new easement(s) will be prepared by the City’s surveyor and
recorded by the City.
Project Description:
The purpose of this project is replacement of the above noted sanitary sewer along MLK Jr. Blvd.
The project includes a parallel system from 7th Street northerly to 3rd Street via open cut installation
as shown in Attachment A. It is anticipated the new sewer alignment will be laid to the west of its
current alignment and remain under the pavement of MLK Jr. Blvd. Far side services connections
from the east side are anticipated to be installed via trenchless technology. Near side service
connections from the west side are anticipated to be located during excavation for the new sewer
main. The proposed sewer alignment may require relocation of an existing 12-inch water main to
maintain proper utility clearance between Thomason Street and 3rd Street. All utility relocations are
anticipated to remain within City easements and/or public right-of-way.
From our previous discussion, a gas line may exist along MLK Jr. Blvd within the limits of the project
and will need to be located to determine the final sewer main replacement alignment.
It is anticipated that the proposed improvements will be designed, bid and constructed as a single
package but may include coordination with other agencies and/or private utility providers.
Engineering Design Submittals (GUNDA Corporation)
1. 30% Milestone (Preliminary Design) – Preparation of draft plan and profile view illustrating the
base plan. Submittal includes a summary of anticipates issues, constraints, and estimate(s) of
probable construction cost.
2. 90% Milestone (Final Design) – Preparation of construction drawings and details, draft
construction specifications, detailed estimate of probable construction cost, documentation
drawings were submitted to private utilities for review, construction sequencing and TCP plans
and details, and SWPPP plans.
3. 95% Milestone (Final Design) – Addressing comments on 90% Milestone submission.
4. Final drawings and Specifications (100% Bid Documents)
Compensation
For and in consideration of the supplemental services rendered by Gunda Corporation, LLC
pursuant to this Supplemental Agreement, the City shall pay Gunda Corporation, LLC on the basis
set forth in the original Engineering Agreement, plus a supplemental services fee of $60,000.00, for
a total amended contract amount not to exceed $138,680.00, including reimbursable expenses.
Original Fee Requested Fee Revised Total
Basic Engineering Services $ 54,200.00 $ 30,000.00 $ 84,200.00
Additional Services $ 9,800.00 $ 22,200.00 $ 32,000.00
Bid Phase Services $ 5,500.00 $ 0.00 $ 5,500.00
Construction Phase
Services $ 9,180.00 $ 7,800.00 $ 16,980.00
$ 78,680.00 $ 60,000.00 $ 138,680.00
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City of Huntsville – Engineering Department
September 13, 2022
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\\gunda-fs\Gunda\Projects\2021 Projects\21009-00 Huntsville FY20-21 Sewer Projects\PM\Budget & Scope\Amendment\FY20-21 Sewer Projects_Supplemental_1.docx
Project Schedule
The time for performance of the scope of work is an estimated 120 calendar day duration beginning
from the execution date of the Agreement and receipt of complete survey information. As such we
commit to provide the necessary resources and make all reason effort within our control to
accomplish this project milestone goal. A detailed project schedule will be provided within 5
business days from Notice to Proceed.
The above listing represents our understanding of the scope of services to be provided. Should
additional services be identified during the course of the project, those services would be
considered extra services and billed at our current hourly rates and/or require additional
authorization prior to proceeding with the task. We will bill monthly for services performed that
month.
If the services described in this proposal are satisfactory, please indicate your acceptance and
authorization to proceed in the space provided and return one copy to this office. We appreciate
the opportunity to submit this proposal for your consideration and look forward to working with you
on the project.
Yours truly,
Gunda Corporation, LLC
Kyle A. Bertrand, PE
Branch Manager, Montgomery County Office
Accepted and Authorized by:
City of Huntsville
Signature Title Date
Attachment A – MLK Project Layout
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PROP SAN SWR MHEXIST. SAN SWR MHTO REMAINPROP SAN SWR MHFUTURE FIBER LINE(UNDER SEPARATE CONTRACT)GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS
GAS
GAS
GAS
GAS
GAS
GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS
GAS
GAS
GAS
GAS
GAS
GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS
GAS
GAS
GAS
GAS
GAS
GAS GAS GAS GAS GAS
GAS
GAS
GAS
GASPROP ~1,150 LF8" SAN SWRPROP SAN SWR MHPROP SAN SWR MHPROP SAN SWR MHPROP RELOCATION OF12" DIP WL~400 LFABANDON EXIST 12" DIP WLATTACHMENT APage 42 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.l.
Agenda Item: Consider authorizing the City Manager to enter into an agreement with LJA Engineering
for professional engineering services for the FY 22-23 University Storm Sewer Replacement Project, and
the City of Huntsville Engineering Criteria Chapter 6 update.
Initiating Department/Presenter: Engineering
Presenter:
Kathlie Jeng-Bulloch, City Engineer
Recommended Motion: Move to authorize the City Manager to enter into an agreement with LJA
Engineering for the FY 22-23 University Storm Sewer Replacement Project, and the City of Huntsville
Engineering Criteria chapter 6 update.
Strategic Initiative: Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion:
Discussion: The City has been replacing existing undersized and deteriorated storm sewer lines
each year to the extent that funding is made available for this purpose. Replacing and/or
upsizing will help reduce flooding and associated maintenance costs and improve traffic
circulation during heavy rain events.
A Request for Qualification (RFQ) process was conducted, and twenty-seven (27) applications
from Engineering firms were received. The Evaluation Committee consisted of five (5) staff
members from three (3) departments. As a result of this process, the top four (4) Engineering
Companies were selected.
This agenda item is pertaining to the City Council approved FY22-23 Storm Sewer line
Replacement Project on damaged 30” Reinforced concrete pipe at University Ave. This agenda
item also includes the engineering service for the update of the Engineering Criteria Ch 6 as it
relates to the most current Climate Change data, Atlas 14.
The design will incorporate the most up-to-date City criteria, and a hydrologic/hydraulic analysis
will be performed to verify that the proposed replacement size of the storm sewer pipe can
convey the computed storm flows.
The Engineering Service for this agreement includes:
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1. Preliminary and Design – engineering design, technical specification, quality
control, cost estimate and bid sheets,
2. Topographic Survey,
3. Drainage Criteria Manual Update,
4. Construction Phase Services and Record Drawing Preparation.
A copy of scope, fee proposal and associated attachments received from LJA Engineering are
attached to this agenda item.
Total fee proposed by LJA Engineering is $99,755.00, which includes:
1. Design Plans $39,995.00.
2. Survey $7,800.00.
3. Drainage Criteria Manual Update $39,460.00.
4. Construction Phase Services and Record Drawing preparation $12,500.00.
Previous Council Action: None
Financial Implications: Item is budgeted: In the amount of $ 100,000.00
Approvals:
Kathlie Jeng-Bulloch
Aron Kulhavy
Kristy Doll
Associated Information:
1. Storm Sewer South of 15th and University Ave Intersection 09-26-22
2. LJA proposal 9 12 2022 revised 9 29 2022
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CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION
8 CREATED DATE: 9/26/2022
Storm Sewer South of 15th & University AveHuntsville GIS Division
1 in = 50 ft
0 0.0095 0.0190.00475 mi
On 8.5 x 11 inch Print
On Any Print Size
Service Layer Credits: City of Huntsville GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
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O:\PROPOSAL\2022\City of Huntsville\22-14076 pro.docx
September 12, 2022 PROPOSAL
Dr. Kathlie S. Jeng-Bulloch, PE, DWRE, CFM City Engineer City of Huntsville 448 State Highway 75
Huntsville, Texas 77320
Re: University Avenue Storm Sewer Rehabilitation and Chapter 6 Update
City of Huntsville LJA Proposal No. 22-14076
Dear Dr. Jeng-Bulloch:
LJA Engineering, Inc. (LJA) submits this proposal for storm sewer rehabilitation on University Avenue between 15th Street and Bearkat Street and the City’s Chapter 6 criteria update as requested by the City of Huntsville (City). We propose the following services and corresponding fees in accordance with the attached Professional Services Agreement (“PSA”). The scope of work will include the following:
Design Plans
A construction set of plans will be prepared for the City to use for construction. The plans are projected to include sheets:
•Cover Sheet
•General Notes
•Drainage Calculations Sheet
•Plan and Profile Sheet
•Traffic Control Plan
•Detail Sheets
•Storm Water Pollution Prevention Plan
The plans will be prepared to address a 30-inch reinforced concrete pipe potentially damaged during pipe bursting project for a sanitary sewer rehabilitation project. The design will incorporate
the most up-to-date City criteria, assuming that the design of the storm sewer pipe can meet the City criteria. Prior to putting the design on plan sets, a hydrologic and hydraulic analysis will be done to verify the proposed replaced size of the storm sewer pipe and ensure that it can convey
the computed flows based on City criteria.
In addition to the preparation of design plans, LJA will assist the City to prepare specifications
needed to construct this project. A cost estimate and bid sheet will be prepared for City use to bid the project.
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O:\PROPOSAL\2022\City of Huntsville\22-14076 pro.docx
Dr. Kathlie S. Jeng-Bulloch, PE, DWRE, CFM September 12, 2022 Page 2 of 3
Furthermore, as part of this task, the following tasks will also be completed:
•Attend meetings (budget for 2).
•Conduct a field visit to verify topographic survey and verify constructability.
•Private Utility Coordination.o Gather record drawings.
o Attain utility signatures, if necessary.o Coordinate utility relocations, if necessary.
•Public Utility Coordination.o Gather record drawings.
LJA proposes to perform this task for $39,995.00.
Survey
LJA Survey will tie into existing control benchmarks in the area and establish a temporary benchmark onsite. The survey will include attaining 50-foot cross-sections of University Avenue from right-of-way to right-of-way starting 100-feet south of the intersection of University Avenue and 15th Street and ending 100-feet north of the intersection of University Avenue and Bearkat
Street. LJA Survey will submit a 811 one call ticket for utilities to be located within the right-of-way of University Avenue. LJA survey will determine the approximate right-of-way line location of University Avenue. LJA Survey will also collect data on storm utilities at the intersection of Sam
Houston Avenue and 15th Street. LJA Survey will provide a CAD file with topographic data as well as the site temporary benchmark information.
LJA Survey proposes to perform this task for $7,800.00.
Drainage Criteria Manual Update
LJA will assist the City in reviewing Chapter 6 Storm Drainage Facilities of the City’s Engineering Design Criteria and provide recommendations for updates to Chapter 6. The cursory review and update of Chapter 6 will include the following tasks:
•Attend Meetings. (budget for 2)
•Present recommendations to City Engineer.
•Present recommendations to City Council.
The recommendations will include a word file that will incorporate track changes red-lines to facilitate the review of changes recommended by LJA. The recommendations will be presented via a Powerpoint presentation which will highlight all the key additions or subtraction from the
criteria.
LJA proposes to perform this task for $39,460.00.
Construction Phase Services and Record Drawing Preparation
LJA proposes to assist the City during the construction phase of storm sewer rehabilitation project. LJA will respond to requests for information, submittals, and attend meetings (budget for 3) for the duration of construction. This task does not include construction observation. Furthermore,
LJA will assist the City in preparing record drawings when as-builts are submitted by the Contractor. LJA will incorporate all red lines provided by the contractor.
LJA proposes to perform these two tasks for $12,500.00.
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O:\PROPOSAL\2022\City of Huntsville\22-14076 pro.docx
Dr. Kathlie S. Jeng-Bulloch, PE, DWRE, CFM September 12, 2022 Page 3 of 3
Exclusions
The stated scope of work does not include geotechnical investigation services, environmental services, bidding phase services, structural analysis for specialized drainage structure detail, or construction management and inspection.
If this proposal meets with your approval, your signature below and on the attached Professional
Services Agreement will be sufficient authorization to commence the stated work.
We appreciate the opportunity to submit this proposal and continue looking forward to working with you on this project. If you have any questions, please call me at 713.953.5253.
Best Regards, Accepted By City of Huntsville
Isaac Muniz, PE By: Project Manager – Water Resources Name:
Title:
Attachments: LJA LOE, PSA, Rates Date: IM/ sp
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O:\PROPOSAL\2022\City of Huntsville\PROFESSIONAL SERVICES AGREEMENT.docx
PROFESSIONAL SERVICES AGREEMENT
This Agreement prepared on September 7, 2022 is by and between City of Huntsville with address at 448 State Highway 75, Huntsville, Texas 77320 (“Client”) and LJA Engineering, Inc. (“LJA”), who agree as follows:
Client engages LJA to perform professional services (the "Services") for the compensation set forth in one or more proposals or work authorizations (the “Proposal(s)”) for one or more projects (the “Project(s)”). LJA shall be authorized to commence the Services upon execution of the Proposal(s) by the Client. Client and LJA agree that this Agreement, the Proposal(s), and any attachments herein incorporated by reference (the “Agreement”) constitute the entire agreement between them.
I.LJA’S RESPONSIBILITIES: LJA shall perform or furnish the Services described in the Proposals, which shall be combined andattached as part of this Agreement. Where the terms or conditions of any Proposal conflict with those of Parts I-III contained herein, theProposal shall control for the Services performed under that Proposal only.
II.CLIENT’S RESPONSIBILITIES: Client, at its expense, shall do the following in a timely manner so as not to delay the Services:
1.INFORMATION/REPORTS: Furnish LJA with all information, reports, studies, site characterizations, advice, instructions, andsimilar information in its possession relating to the Project.
2.REPRESENTATIVE / ACCESS: Designate a representative for the Project who shall have the authority to transmitinstructions, receive information, interpret and define Client’s policies, and make decisions with respect to the Services, and provide LJA safe access to any premises necessary for LJA to provide the Services.
3.DECISIONS: Provide all criteria and full information as to requirements for the Project, obtain (with LJA's assistance, ifapplicable) necessary approvals and permits, attend Project-related meetings, provide interim reviews on an agreed-upon schedule, make decisions on Project alternatives, and participate in the Project to the extent necessary to allow LJA to perform the Services.
III.COMPENSATION, BILLING, & PAYMENT: Client shall pay LJA for Services as denoted in the applicable Proposal and inaccordance with the standard rate schedule – Attachment B.
IV.STANDARD TERMS AND CONDITIONS: Attachment A.
The persons signing this Agreement warrant that they have the authority to sign as, or on behalf of, the party for whom they are signing and each of the undersigned parties has caused this Agreement to be duly executed. This Agreement contains a limitation of liability clause and the Client has read and consents to all terms.
APPROVED FOR “CLIENT” APPROVED FOR “LJA” CITY OF HUNTSVILLE LJA ENGINEERING, INC.
By: By:
Printed Name: Printed Name: John S. Grounds III, PhD, PE, CFM, D.WRE
Title: Title: Vice President
Effective Date: ________________________________
Attachments: A – Standard Terms and Conditions B – Standard Rate Schedule
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ATTACHMENT A STANDARD TERMS AND CONDITIONS
1. STANDARD OF CARE. The Services shall be performed with the professional skill and care ordinarily
provided by competent engineers practicing under the same or similar circumstances and professional license. The
Services are not subject to, and LJA cannot provide, any warranty or guarantee, express or implied, including
warranties or guarantees contained in any uniform commercial code, work authorization, requisition, or notice,
except as provided herein. 2. CHANGE OF SCOPE. The scope of Services set forth in any Proposal is based on facts known at the time of
execution of the Proposal, including, if applicable, Client Data (defined below). As the Project progresses, facts
discovered, including, but not limited to, site conditions or the existence of differing subsurface or physical conditions,
may indicate that the scope, pricing, or other terms must be redefined, and the parties shall reasonably cooperate to
equitably adjust the scope, pricing, or terms of this Agreement accordingly. 3. SAFETY. LJA has established and maintains
corporate programs and procedures for the safety of its employees. Unless included as part of the Services, LJA
specifically disclaims any authority or responsibility for general job site safety and safety of persons other than LJA employees. 4. DELAYS. The Services shall be performed expeditiously as is prudent considering the ordinary
professional skill and care of a competent engineer. Where LJA is prevented from completing any part of the Services within the schedule provided under the Agreement due to delay beyond its reasonable control, the schedule will be
extended in an amount of time equal to the time lost due to such delay so long as LJA provides written explanation of the delay to Client. Except with regard to payment of any amounts due LJA from any Services, neither party shall be liable to the other for any delays or failure to act, due to unforeseeable causes reasonably beyond the control of the
party claiming such circumstances. 5. TERMINATION/SUSPENSION. Either party may terminate this Agreement upon thirty (30) days written notice to the other party. In the event of termination, Client shall pay LJA for all Services, including profit relating thereto, rendered prior to termination, plus any expenses of termination. In the event either party defaults in its obligations under this Agreement (including Client’s obligation to make the payments required hereunder), the non-defaulting party may suspend performance under this Agreement. In the event of a suspension of Services, LJA shall have no liability to the Client for delay or damage caused the Client because of such suspension of Services.
Before resuming Services, LJA shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of LJA’s Services. LJA’s fees for the remaining Services and the time schedules shall be equitably adjusted. Obligations under this Agreement, which by their nature would continue beyond the suspension or termination of this Agreement (e.g., indemnification), shall survive such suspension or termination. 6. RELATIONSHIP WITH CONTRACTORS / REVIEW. LJA shall serve as Client’s professional representative for the Services, and may make recommendations to Client concerning actions relating to Client’s contractors, but LJA specifically disclaims any authority to direct or supervise the means, methods, techniques, security or safety activities, personnel, compliance, sequences, or procedures of construction selected by Client’s contractors. For Projects involving bid preparation, LJA may supply standard contract forms, templates, or other documents that will be executed between the Client and contractor(s). It is the Client’s responsibility to review those documents and to obtain legal advice thereto. For Projects involving construction, Client acknowledges that under generally accepted professional practice, interpretations of construction documents in the field are normally required, and that performance of construction-related services by the design professional for the Project permits errors or omissions to be identified and corrected at comparatively low cost. Evaluations of Client’s budget for construction and estimates prepared by LJA represent LJA’s judgment as a design professional. It is recognized, however, that neither LJA nor Client have control over the cost of labor, materials, or equipment, the contractor’s methods of determining bid prices, or competitive bidding, market, or negotiating conditions. Accordingly, LJA cannot and does not warrant or represent that bids or negotiated prices will not vary from Client’s budget or from any estimate of costs prepared or agreed to by LJA. Client agrees to hold LJA harmless from any claims resulting from performance of construction-related services by persons other than LJA and LJA shall not be responsible for the contractor’s failure to perform the Work in accordance with the requirements of the Contract Documents. In fulfilling its duties pursuant to the Agreement, Client permits LJA to elect to subcontract to others certain tasks in its scope of Services. 7. INSURANCE. LJA will maintain insurance coverage for Professional Liability, Commercial Liability, Auto, and Workers' Compensation in amounts in accordance with legal and business requirements. Certificates evidencing such coverage will be provided to Client upon request. For Projects involving construction,
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Client agrees to require its construction contractor, if any, to include LJA as an additional insured on its policies relating to the Project. LJA's coverages referenced above shall, in such case, be excess over any contractor's primary coverage. Client shall require its construction contractor to include LJA as an indemnitee under any indemnification
obligation of contractor to Client to the fullest extent allowed by law. 8. PROJECTS WITH MULTIPLE CLIENTS. When LJA undertakes a Project for multiple Clients, each Client on the Project is jointly and severally liable for payments for
LJA’s Services. If any Client fails to make timely payment to LJA, and the remaining Clients wish to continue the Project, the remaining Clients will promptly notify LJA in writing to continue the Project and their joint and several
obligations shall remain the same. LJA, at its option, may suspend the remaining performance under this Agreement
until all past due payments are made, and authorization to proceed and pay from all non-defaulting Clients is received, or continue work on the Project and invoice and collect from the remaining Clients any payment (including damages) of
amounts past due and that become due. 9. SITE CONDITIONS. Hazardous, archaeological, paleontological, cultural, biological, or other materials,
protected resources, unknown underground facilities, or other conditions (“Conditions”) may exist at a site where
there is no reason to believe they could or should be present. LJA and Client agree that the discovery of
unanticipated Conditions constitutes a changed condition that may mandate a renegotiation of the scope of Services.
LJA will notify Client should unanticipated Conditions be encountered. Client acknowledges and agrees that it
retains title to all Conditions existing on the site and shall report to the appropriate public agencies, as required, any
Conditions at the site that may present a potential danger to the public health, safety, or the environment. Client shall
execute any manifests in connection with avoidance, containment, transportation, storage, or disposal of
Conditions resulting from the site. 10. INDEMNITY. LJA shall indemnify Client from and against liability for damage to the extent that the damage is
actually caused by or results from an act of negligence, intentional tort, intellectual property infringement, or failure
to pay a subcontractor or supplier committed by LJA, LJA’s agent, or another entity over which LJA exercises control. 11. LIMITATION OF LIABILITY. No employee or
agent of LJA shall have individual liability to Client. Client agrees that, to the fullest extent permitted by law, LJA's total
liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Project or this Agreement from any causes including, but not limited to, LJA's negligence,
errors, omissions, strict liability, or breach of contract, and whether claimed directly or by way of contribution, shall not exceed the total compensation received by LJA for the relevant work authorization or proposal under this Agreement. If Client desires a limit of liability greater than that provided above, Client and LJA shall include in Part III
of this Agreement the amount of such limit and the additional compensation to be paid to LJA for assumption of such additional risk. 12. CONSEQUENTIAL DAMAGES. IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE OTHER FOR CONSEQUENTIAL, INCIDENTAL, PUNITIVE, SPECIAL, OR EXEMPLARY DAMAGES, INCLUDING LOST REVENUES, LOSS OF USE, LOSS OF FINANCING, LOSS OF REPUTATION, LOST PROFITS, DELAYS, OR OTHER ECONOMIC LOSS ARISING FROM ANY CAUSE INCLUDING BREACH OF WARRANTY, BREACH OF CONTRACT, TORT, STRICT LIABILITY OR ANY OTHER CAUSE WHATSOEVER, NOTWITHSTANDING ANY PROVISION OF THIS AGREEMENT TO THE CONTRARY. REGARDLESS OF LEGAL THEORY, LJA SHALL BE LIABLE ONLY TO THE EXTENT THAT ANY DAMAGES SPECIFIED HEREIN ARE FOUND BY A FINAL COURT OF COMPETENT JURISDICTION TO HAVE BEEN THE SEVERAL LIABILITY OF LJA. TO THE EXTENT PERMITTED BY LAW, ANY STATUTORY REMEDIES THAT ARE INCONSISTENT WITH THIS PROVISION OF THE AGREEMENT ARE WAIVED. 13. REUSE OF PROJECT DELIVERABLES. Reuse of any documents or other deliverables, including electronic media, pertaining to the Project by Client for any purpose other than that for which such were originally prepared, or alteration of such without the written verification or adaptation by LJA for the specific purpose intended, shall be at the Client’s risk. All title blocks and the engineer's seal, if applicable, shall be removed if Client provides deliverables in electronic media to any third party. Any modification of the plans will be evidenced on the plans and be signed and sealed by a licensed professional prior to re-use of modified plans. Client agrees that relevant analyses, findings, and reports provided in electronic media shall also be provided in hard copy and that the hard copy shall govern in the case of a discrepancy between the two versions, and shall be held as the official set of drawings, as signed and sealed. Client shall be afforded a period of thirty (30) days to check the hard copy against the electronic media. In the event that any error or inconsistency is found during that time, LJA shall be advised and the inconsistency shall be corrected at no additional cost to Client. Following the expiration of this notice period, Client shall bear all responsibility for the care, custody, and control of the electronic media. In addition, Client represents that it shall retain the necessary mechanisms to read the electronic media. Client agrees to indemnify and hold harmless LJA from all claims, damages, and expenses (including reasonable litigation costs) arising out of such reuse or alteration by Client or others acting through Client. 14. CLIENT DATA. Client or any third party designated by Client may provide information, reports, studies, site characterizations, advice, instructions, and similar information in its possession relating to the Project (“Client Data”). LJA may reasonably and in good faith rely upon the accuracy of Client Data and unless described as part of the Services, LJA is not required to audit, examine, or verify Client Data. However, LJA will not ignore the
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implications of information furnished to LJA and may make reasonable inquiries if Client Data as furnished appears to be incorrect or incomplete. LJA makes no representations or warranties (express or implied) as the quality, accuracy, usefulness, or completeness of any Services to the extent LJA relies on Client Data. LJA, its affiliates, its officers,
directors, and employees shall have no liability whatsoever with respect to the use of unreliable, inaccurate, or incomplete Client Data. 15. ASSIGNMENT/BENEFICIARIES. Neither party may assign this Agreement without the written consent of
the other party. With the exception of such assignments, nothing contained in this Agreement, nor the performance of the parties hereunder, is intended to benefit, nor shall inure to the benefit of, any third party, including Client’s
contractors, if any. 16. AMENDMENT, NO WAIVER, & SEVERABILITY. This Agreement can be amended in writing and signed by the parties. No waiver by either party of any default by the other party in the performance of this Agreement shall
invalidate any other section of this Agreement or operate as a waiver of any future default, whether like or different in
character. The various terms, provisions, and covenants herein contained shall be deemed to be separate and
severable, and the invalidity or unenforceability of any of them shall not affect or impair the validity or enforceability
of the remainder.
17. INDEPENDENT PARTIES. Each party is an independent entity and is not a partner, agent, principal, or
employee of the other party, unless otherwise agreed to by the parties in writing. Nothing in this Agreement shall
restrict or otherwise prohibit either party or their respective affiliates in the conduct of their businesses.
18. STATUTE OF LIMITATION. To the fullest extent
permitted by law, the parties agree that the time period for bringing claims under this Agreement shall expire one (1)
year after Project completion. 19. STATUTORY TERMS APPLICABLE TO STATE POLITICAL SUBDIVISIONS. As required by Chapter 2252
of the Texas Government Code (the “Code”), and as such terms are defined therein, LJA is not listed on, nor does not
do business with, “Companies” that are on the Texas Comptroller of Public Accounts’ list of “Designated Foreign Terrorist Organizations.” As required by Chapter 2271 of the Code, and as such terms are defined therein, LJA
verifies that it does not, nor will it, “boycott Israel” through the term of this Agreement. As required by Chapter 2274
of the Code, and as such terms are defined therein, LJA hereby verifies that it does not, nor will it, “boycott energy companies,” through the term of this Agreement. As required by Chapter 2274 of the Code, and as such terms
are defined therein, LJA hereby verifies that it does not have a practice, policy, guidance, or directive that discriminates against a “firearm entity” or “firearm trade association,” and will not discriminate against a firearm entity or firearm trade association through the term of this Agreement. As required by Chapter 113 of the Texas Business & Commerce Code,
and as such terms are defined therein, LJA is not owned by nor has the majority of stock or other ownership interest of the company held by (i) individuals who are citizens of China, Iran, North Korea, Russia or a “designated country”, or (ii) a company or other entity, including a governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia or a “designated country.” LJA is headquartered in Houston, Texas. 20. DISPUTE RESOLUTION. The parties shall attempt to settle all claims, disputes, and controversies arising out of or in relation to the performance, interpretation, application, or enforcement of this Agreement, including but not limited to breach thereof, by discussion between the parties’ senior representatives. If any dispute cannot be resolved in this manner, within five (5) business days, the parties agree to refer such claims, disputes, and controversies to mediation by a mediator mutually agreed to and equally paid for by the parties before, and as a condition precedent to, the initiation of any adjudicative action or proceeding, including arbitration. The mediator shall convene the mediation at the request of either party, and the mediation will last at such times and as long as the mediator reasonably believes agreement is probable. Notwithstanding the foregoing, prior to or during negotiation or mediation, either party may initiate litigation that would otherwise become barred by a statute of limitation. In the event any actions are brought to enforce this Agreement, the prevailing party shall be entitled to collect its litigation costs including reasonable attorney’s fees from the other party. 21. LITIGATION SUPPORT. LJA will not be obligated to provide expert witness or other litigation support related to its Services, unless expressly agreed in writing. In the event LJA is required to respond to a subpoena, inquiry, or other legal process related to the Services in connection with a proceeding to which LJA is not a party, Client will reimburse LJA for its costs and compensate LJA at its then standard rates for the time it incurs in gathering information and documents and attending depositions, hearings, and the like. 22. GOVERNING LAW. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Texas without giving effect to any conflict or choice of law rules or principles under which the law of any other jurisdiction would apply. Each party hereby submits to the jurisdiction of the federal and state courts located in the county of LJA’s address and agrees that such courts shall be exclusive forum and venue for resolving any legal suit, action or proceeding arising out of or relating to this Agreement. Ver.01AUG2022
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Confidential Page 4
ATTACHMENT B STANDARD RATE SCHEDULE Staff, Non-Principal Personnel Charges
Services performed by staff shall be billed on the basis of "labor cost" of each employee times a multiplier of 2.35.
Labor cost is defined as the Labor Cost paid to the Engineer's personnel plus payroll burden, currently 47%
for social security contributions, federal and state unemployment taxes, retirement benefits, medical and insurance benefits, sick leave, vacation, and holiday pay applicable thereto.
Upon request of the Client, Engineer shall provide evidence of the then-current salaries paid to the
Engineer’s personnel for the purpose of verifying the accuracy of any invoices presented for payment by the Engineer to the Client.
Labor Cost Range: Lowest Highest
Department Head (VP, Dept. Manager, Sr. PM) $50.00 $120.00 Project Manager $40.00 $90.00 Engineer (Grad. Eng., EIT, APM, Proj. Coord.) $30.00 $80.00 Sr. Planner $45.00 $90.00 Planner $25.00 $70.00 Sr. Landscape Architect $35.00 $70.00 Landscape Architect $25.00 $60.00 Designer $20.00 $65.00 Resident Project Representative $25.00 $55.00 GIS Developer GIS Analyst $30.00 $20.00 $70.00 $45.00 Survey Technician $24.00 $60.00 Project Surveyor $33.00 $70.00 CADD Operator (CADD Technician) $15.00 $55.00 Clerical (Construction Admin. Assistant) $15.00 $50.00 CADD System CADD system will be billed at a rate of $25.00/hour plus operator time. Principals Principals will be billed at a rate of $250.00/hour.
Senior Consultants Senior consultants will be billed at a rate of $300.00/hour.
Expert Witness
Expert witness and certificate (merit or lender) duties will be billed at a rate of $500.00/hour.
Surveying Services Field party rate includes personnel/supervision, normal equipment and supplies. Client requested overtime shall be 1.5 times standard rate.
One-Man Survey Crew $125.00/Hour
Two-Man Survey Crew $155.00/Hour Three-Man Survey Crew $185.00/Hour
Four-Man Survey Crew $225.00/Hour
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Confidential Page 5
Reimbursable Expenses
Reproduction, telephone, out-of-town travel expenses, and other non-labor charges directly related to the Project will be billed at cost in addition to the fees agreed upon for Services rendered. Vehicle mileage will be charged at the current IRS mileage rate per mile. Survey /
Project representative vehicle mileage will be charged at a rate of $0.73 per mile. Filing fees, permit fees, and other special charges which are advanced on behalf of the Client will be billed on a similar basis plus a 10% service charge.
Payments Billings for Services rendered will be made monthly and payment is requested within fifteen (15) days of receipt of invoice. Unless special arrangements are made, a finance charge of one and one half percent (1.5%) per month will be added to unpaid balances more than thirty (30) days old as well as any costs of collection, including attorney’s fees. LJA reserves the right to suspend work should invoices not be paid within the stated terms. Client affirms that the Services to be provided by LJA should not be subject to the addition of any sales tax, value added tax, wage withholding, or similar tax or withholding, including at the source of payment, and as such, requests that LJA not add any such taxes to its invoices. If applicable, Client shall provide LJA with appropriate exemption certificates. The amount of any such tax that may be imposed for professional services shall be added to the compensation as determined above. In the case where Client is obliged to make any deduction or withholding on account of any such addition, the amount paid to LJA by Client for any invoice shall be grossed up to the amount of the invoice
so that any fees and other sums payable to LJA are not subject to such taxes. This Rate Schedule is subject to annual change at LJA’s discretion to reflect increases in costs
of operation, inflation, etc.
Ver. 03AUG2020
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.m.
Agenda Item: Consider authorizing the Mayor to abandon, release and quitclaim certain easements
situated on property of the Huntsville Independent School District.
Initiating Department/Presenter: Engineering
Presenter:
Kathlie Jeng-Bulloch, City Engineer
Recommended Motion: Move to authorize the Mayor to abandon certain Lift Station easements to
the Huntsville Independent School District.
Strategic Initiative: Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion:
These easements were granted to the City of Huntsville (City) by the Huntsville Independent School
District (HISD), dated July 19, 1979, to construct a Lift Station and Force Main. These easements
are situated south of HISD High School and Football Field.
HISD is planning major construction of new athletics stadiums, baseball/softball complex. The
easements are in the vicinity of the new stadium. HISD has requested the City to file a Release of
Easement acknowledging the City is abandoning and releasing all its rights granted in the easement.
Gravity sanitary sewer lines were constructed about 1981 on the HISD property to eliminate the
need for the Lift Station. After the construction, this Lift Station and Force Main were no longer
needed to provide sewer services to the High School, and the Lift Station was decommissioned
(approximately 40 years ago). The City has not utilized these easements since that time.
The Public Works and Engineering Departments staff have evaluated these easements and
recommended to proceed with the abandonment of these easements so the HISD can pursue their
plan.
These easements granted in 1979 contained a “reversion clause”. It states:” The easement, rights,
and privileges granted hereunder shall terminate when, or at such time, as the purposes hereof
cease to exist, are abandoned by the Grantee, of become impossible of performance”.
The easement rights granted to the City in 1979 by HISD may have already been terminated. This
Recommended Motion is needed to formally abandon these easements.
Force main easement, Lift Station, and Force Main to be abandoned maps are attached. The
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document of Abandonment and Release of Easement is also attached.
Previous Council Action: None
Financial Implications: There is no financial impact associated with this item.
Approvals:
Kathlie Jeng-Bulloch
Aron Kulhavy
Kristy Doll
Associated Information:
1. 21-086 FORCE MAIN ESMT
2. HISD MAP2
3. RELEASE OF EASEMENT- LIFT STATION R1
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ABANDONMENT AND RELEASE OF EASEMENT
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION
FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER’S LICENSE NUMBER.
Date: ______ day of ______________, 2022.
Grantor: THE CITY OF HUNTSVILLE, a home-rule municipal corporation of the State of Texas
Grantor’s Mailing Address: 1212 Avenue M, Huntsville (Walker County), Texas 77340.
Grantee: HUNTSVILLE INDEPENDENT SCHOOL DISTRICT
Grantee’s Mailing Address: 441 F.M. 2821 Rd. E, Huntsville (Walker County), Texas 77320.
Easement Property:
All that certain Utility Easement described as: Tract 1, Lift Station Site, 0.057 acre and Tract 2, Force Main, 0.328 acre, granted by Huntsville Independent School District to the City of Huntsville, Texas, dated July 19, 1979 and recorded in Volume 343, page 08, Deed Records of Walker County, Texas
Grantor, does hereby abandon, release and quitclaim, to Grantee, all of its right, title and interest in the Easement Property.
THE CITY OF HUNTSVILLE
By: ___________________________________
Andy Brauninger, Mayor
THE STATE OF TEXAS }
} ACKNOWLEDGMENT
COUNTY OF WALKER }
This instrument was acknowledged before me on this the _________ day of
__________________, 2022, by Andy Brauninger.
______________________________________
Notary Public, State of Texas
After Recording please return to: Gene Woods, City Surveyor 448 State Hwy. 75 N Huntsville, Texas 77320
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CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.n.
Agenda Item: Consider adopting Resolution 2022-25 designating The Huntsville Item as the official
newspaper for the City of Huntsville for the Fiscal Year 2022-2023
Initiating Department/Presenter: City Secretary
Presenter:
Kristy Doll, City Secretary
Recommended Motion: Move to adopt Resolution 2022-25 designating The Huntsville Item as the
official newspaper for the City of Huntsville for the Fiscal Year 2022-2023, commencing October 1, 2022,
budgeted in various funds.
Strategic Initiative: Goal #2, Communications - Provide public information outreach efforts that inform
the public of City operations, accomplishments and policies and allows for citizens input on matters of
Council policy.
Discussion: The City Charter Section 4.13 requires Ordinances to be published in the official newspaper
and Texas Government Code Section 2051.044 outlines the criteria of an official newspaper. In order to
qualify to be the official newspaper, the newspaper must:
1. Devote not less than 25 percent of its total column lineage to general interest items;
2. Be published at least once per week;
3. Be entered as a second-class postal matter in the county where published; and
4. Have been published regularly and continuously for at least 12 months before the governmental
entity or representative publishes notice.
Bids were solicited for the City of Huntsville Official New Newspaper (Bid No. 22-29 )
Terms of Contract
This contract shall be effective for a period of one year, from the Date of Award through September 30,
2023. Upon mutual agreement of the parties and contingent upon City Council approval, the contract
may be extended for a period of two (2) additional one (1) year terms - from October 1, 2023, through
September 30, 2024, and October 1, 2024, through September 30, 2025. A renewal contract should be
signed by the City prior to the expiration of the initial term and any subsequent term.
Only one bid was received for this solicitation, and it was from The Huntsville Item. The bid tabulation is
attached.
Previous Council Action:
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Financial Implications: Items are budgeted for in various funds.
Approvals:
Leonard Schneider
Aron Kulhavy
Kristy Doll
Associated Information:
1. Resolution No. 2022- 25- official newspaper item
2. Bid Tab - Bid NO. 22-29 Newspaper of Record
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RESOLUTION NO. 2021-16
A RESOLUTION OF THE CITY OF HUNTSVILLE, TEXAS DESIGNATING AN
OFFICIAL NEWSPAPER FOR THE CITY OF HUNTSVILLE FOR PERIOD
COMMENCING OCTOBER 5, 2022, AND CONTINUING THROUGH SEPTEMBER
30,
2023.
WHEREAS, the City Council finds that The Huntsville Item is a paper of general circulation within
the City of Huntsville; and
WHEREAS, the City Council finds that The Huntsville Item:
(I)devotes not less than 25% of its total column lineage to general interest items;
(2)is published at least once each week;
(3)is entered as 2nd class postal matter in the county where published; and
(4)has been published regularly and continuously for at least 12 months before the
governmental entity or representative publishes notice; and
WHEREAS, the City Council finds that The Huntsville Item is a publication that meets all of the
criteria legally required of an officially designated newspaper for the City of
Huntsville.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUNTSVILLE, TEXAS:
That:
(1)The Huntsville Item is designated as the official newspaper for the City of Huntsville for
period commencing October 5, 2022, and continuing through September 30, 2023.
(2)The Mayor is authorized and directed to execute a contract with The Huntsville Item
establishing the applicable rates for publication of City notices.
(3)Until September 30, 2023, the City of Huntsville shall continue to publish in the Huntsville
Item each ordinance, notice or other matter required to be published by law.
(4)This resolution is effective immediately upon passage.
PASSED, ADOPTED, AND APPROVED this 4th day of October 2022.
THE CITY OF HUNTSVILLE
___________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________ __________________________________
Kristy Doll, City Secretary Leonard Schneider, City Attorney
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The Huntsville Item
Weekday publication pricing:
Description Unit of Measure Quantity Price Price Price Price Price
Legal Notices To Run One Weekday Only, Price Per
Column Inch EA.1 $ 12.75 $$$$
Cost to print Exhibit A (Bid Notice), as shown in bid
specifications (one weekday only)EA.1 $ 272.75 $$$$
Cost to print Exhibit B (Planning Public Hearing
Notice), as shown in bid specifications (one weekday
only)
EA.1 $ 158.00 $$$$
Cost to print Exhibit C (plan com notice), as shown in
bid specifications (one weekday only)EA.1 $ 81.50 $$$$
Total cost to publish Exhibits A-C, above, in your
standard print type and column width, priced per above-
quoted rate per column inch, per edition (one weekday
only)
EA.1 $ 512.25 $$$$
Saturday publication pricing:
Description Unit of Measure Quantity Price Price Price Price Price
Legal Notices To Run SATURDAY Only, Price Per
Column Inch EA.1 $ 12.75 $$$$
Cost to print Exhibit A (Bid Notice), as shown in bid
specifications (SATURDAY only)EA.1 $ 272.75 $$$$
Cost to print Exhibit B (Planning Public Hearing
Notice), as shown in bid specifications (SATURDAY
only)
EA.1 $ 158.00 $$$$
Cost to print Exhibit C (plan com notice), as shown in
bid specifications (SATURDAY only)EA.1 $ 81.50 $$$$
Total cost to publish Exhibits A-C, above, in your
standard print type and column width, priced per above-
quoted rate per column inch, per edition (SATURDAY
only)
EA.1 $ 512.25 $$$$
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Column Inch EA.1 N/A $$$$
Cost to print Exhibit A (Bid Notice), as shown in bid
specifications (SUNDAY only)EA.1 N/A $$$$
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Notice), as shown in bid specifications (SUNDAY only)EA.1 N/A $$$$
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Project Name: Bid NO. 22-29 Newspaper of Record
Location: 1212 Avenue M Huntsville, TX 77340
Date: Tuesday, September 27, 2022 Time: 2:00 P.M. Central Time
Page 63 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.o.
Agenda Item: Second Reading - Consider the adoption of Ordinance 2022-27 renaming a segment of
Avenue O to "Linda Pease Street".
Initiating Department/Presenter: Development Services
Presenter:
Armon Irones, City Planner
Recommended Motion: Move to adopt Ordinance 2022-27, renaming a segment of Avenue O to “Linda
Pease Street”.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens, businesses
and visitors by leveraging the human and fiscal resources available to the community.
Discussion: At the August 16, 2022, City Council voted unanimously to direct the City Manager to
initiate the process to rename two city streets in honor of James Patton and Linda Pease.
The process of renaming a street is as follows:
1. Identify all adjacent property owners affected by the name change.
2. Send notice to all abutting property owners of the proposed name change and allow a comment
period.
3. Work with the City Attorney to prepare an ordinance for Council consideration.
4. Conduct a Public Hearing regarding the proposed street name change.
5. If the ordinance is approved, staff will notify the property owners and service providers (post office,
911, utility companies, etc.) of the name change and request the Streets Division to install new street
signs.
6. File the appropriate documents with the County Clerk’s office as needed.
The 1000 block of Avenue O, located between 10th and 11th Streets and running along the Wynne
Home, will be renamed for Ms. Pease. There are three properties currently that would be affected by
the proposed change. A map of the proposed changes is attached to this item.
Previous Council Action: • August 16 ,2022, Council voted unanimously to direct the City Manager
to initiate the process to
rename two city streets in honor of James Patton and Linda Pease.
• September 20 ,2022, Council held a public hearing to give the public the opportunity to
comment on the ordinance. One speaker spoke in support of the ordinance, and no one spoke
in opposition. The Council also held a first reading on this item at the September 20, 2022
meeting.
Page 64 of 92
Financial Implications: There are minimal costs associated with the public hearing and the possible
future installation of street signs associated with this item that can be absorbed within the respective
departmental operating budgets.
Approvals:
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Ordinance 2022-27 - Pease Street
2. 8.16.2022 Council Agenda Item
3. Vicinity Map-Pease Street (1)
4. Property Owner Notifications
Page 65 of 92
ORDINANCE NO. 2022-27
AN ORDINANCE PROVIDING FOR THE CHANGE OF A STREET NAME
WITHIN THE CITY OF HUNTSIVLLE, TEXAS; PROVIDING A REPEALING
CLAUSE; AND PROVIDING A SEVERABILTITY CLAUSE.
WHEREAS, it is the desire of the City Council of the City of Huntsville, Texas to change the
name of a street in the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE:
SECTION 1. That the facts and recitations contained in the preamble of this Ordinance are
hereby found and declared to be true and correct.
SECTION 2. The City Council hereby declares the 1000 Block of the street named “Avenue
O” located between 10th and 11th Streets, within the City limits to now be named
“Linda Pease Street”.
SECTION 3. All other ordinances or parts of ordinances, or resolutions in conflict with the
Ordinance are hereby repealed to the extent of any such conflict.
SECTION 4. If any portion of the Ordinance shall, for any reason, be declared invalid by any
court of competent jurisdiction, such invalidity shall not affect the remaining
provision hereof.
SECTION 5. The City Secretary or appropriate City staff is directed to notify property owners
and other service providers of the name change including, but not limited to, the
local Huntsville Fire Department, the appropriate utilities and franchises, and the
Walker County 911 Emergency Network. Further the City Public Works
Department or appropriate City staff is directed to put up new street signs.
SECTION 6. If is further directed that the City Secretary or appropriate City staff record the
name change in the Official Public Records of Real Property for Walker County
PASSED, APPROVED, and ADOPTED on the ________ day of ____________________, 2022.
__________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ___________________________
Kristy Doll, City Secretary Leonard Schneider, City Attorney
Page 66 of 92
CITY COUNCIL AGENDA
8/16/2022
Agenda Item Number: 3.a.
Agenda Item: Consider directing the City Manager to initiate the process to rename two city streets in
honor of James Patton and Linda Pease.
Initiating Department/Presenter: City Council
Presenter:
Deandra (Dee) Mullins, Councilmember
Pat Graham, Councilmember Ward 4
Bert Lyle, Councilmember At-Large Position 1
Recommended Motion: Move to direct the City Manager to initiate the process to rename two city
streets in honor of James Patton and Linda Pease.
Strategic Initiative: Goal #5, Resource Development - Enhance the quality of life for citizens, businesses
and visitors by leveraging the human and fiscal resources available to the community.
Discussion: In honor of the contributions of James Patton and Linda Pease to the Huntsville community,
this request is to initiate the process to rename portions of two City Streets. In addition to the short bio
below about Mr. Patton, an article with information about Ms. Pease's contributions is attached.
James Patton was a native of Huntsville/Walker County. He attended Huntsville High School
and Sam Houston State University. Mr. Patton is known for his 32 years of service as the
County Clerk of Walker County and his brilliant memory of the ancestorial history of everyone
he ran into. Following his retirement from the county, Mr. Patton was the chairman of the
Walker County Historical Commission for 27 years and was the Director of the Gibbs-Powell
House for many years. James was pivotal in the planning of General Sam Houston's Birthday
Celebration, where individuals who were not from Texas could be ceremonially baptized to
become Texans. Mr. Patton never knew a stranger and was loved by everyone. His love for
everyone represents the true meaning of “Home Sweet Huntsville.”
The 1400 block of 12th Street, located between Avenues N and O, would be renamed in honor of Mr.
Patton. There are no properties currently with addresses affected by this proposed change. The 1000
block of Avenue O, located between 10th and 11th Streets and running beside the Wynne Home, would
be renamed for Ms. Pease. There are two properties that would be affected by the proposed change. A
map of the proposed changes is attached to this item.
In order to rename a city street, policy requires that City Council adopt an ordinance providing for the
change after a public hearing on the matter. Written notice will be provided to all real property owners
as indicated by the Appraisal District on the streets in question notifying them of the hearing. Should
this item be approved, staff will schedule the required public hearing, provide the required notices, and
Page 142 of 149Page 67 of 92
prepare an ordinance for Council consideration at a future meeting.
Previous Council Action: Council has taken no action on this item.
Financial Implications: There are minimal costs associated with the pubic hearing and the possible
future installation of street signs associated with this item that can be absorbed within the respective
departmental operating budgets.
Approvals:
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Do You Know_ Linda Pease _ Postcards Magazine
2. Pease-Patton street rename exhibit
Page 143 of 149Page 68 of 92
CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION
8 CREATED DATE: 9/8/2022
Vicinity Map-Pease StreetHuntsville GIS Division
1 in = 100 ft
0 0.015 0.030.0075 mi
On 8.5 x 11 inch Print
On Any Print Size
Service Layer Credits: City of Huntsville GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
Page 69 of 92
448 SH 75 N ˑ Huntsville, TX 77320‐1118 ˑ 936‐294‐5700 ˑ 936‐294‐5701 fax ˑ www.huntsvilletx.gov
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and well planned with great opportunity for our citizens.
Huntsville
September 1, 2022
Marianito Bitara
143 Davis Road
Huntsville, TX 77320
RE: Proposed Street Name Change
Dear Property Owner:
The Huntsville City Council has instructed staff to begin the process of changing the name of
“Avenue O” to “Pease Drive” within the 1000 block of Avenue O between 10th and 11th Streets.
You are receiving notice of this request since you own property that fronts the street in question.
City Council will hold a first reading to consider the name change on September 20, 2022, at
6:00PM at City Hall, 1212 Ave M, Huntsville, TX 77340. Should the Council approve the name
change, the City will install the new sign(s) and notify you and local service providers of this
change.
If you should have any questions concerning this matter, please contact me by email or by phone.
Sincerely,
Armon Irones
City Planner
airones@huntsvilletx.gov
936-294-5781
C I T Y O F
Incorporated in 1845 under the Republic of Texas
Page 70 of 92
448 SH 75 N ˑ Huntsville, TX 77320‐1118 ˑ 936‐294‐5700 ˑ 936‐294‐5701 fax ˑ www.huntsvilletx.gov
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and well planned with great opportunity for our citizens.
Huntsville
September 1, 2022
Marilyn Denise Bradley and Alexander & Paula Johnson
1014 Avenue O
Huntsville, TX 77320
RE: Proposed Street Name Change
Dear Property Owner:
The Huntsville City Council has instructed staff to begin the process of changing the name of
“Avenue O” to “Pease Drive” within the 1000 block of Avenue O between 10th and 11th Streets.
You are receiving notice of this request since you own property that fronts the street in question.
City Council will hold a first reading to consider the name change on September 20, 2022, at
6:00PM at City Hall, 1212 Ave M, Huntsville, TX 77340. Should the Council approve the name
change, the City will install the new sign(s) and notify you and local service providers of this
change.
If you should have any questions concerning this matter, please contact me by email or by phone.
Sincerely,
Armon Irones
City Planner
airones@huntsvilletx.gov
936-294-5781
C I T Y O F
Incorporated in 1845 under the Republic of Texas
Page 71 of 92
448 SH 75 N ˑ Huntsville, TX 77320‐1118 ˑ 936‐294‐5700 ˑ 936‐294‐5701 fax ˑ www.huntsvilletx.gov
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and well planned with great opportunity for our citizens.
Huntsville
September 1, 2022
Leona Shaw Supplemental Care Trust
7320 Silver City Drive
Fort Worth, TX 76179
RE: Proposed Street Name Change
Dear Property Owner:
The Huntsville City Council has instructed staff to begin the process of changing the name of
“Avenue O” to “Pease Drive” within the 1000 block of Avenue O between 10th and 11th Streets.
You are receiving notice of this request since you own property that fronts the street in question.
City Council will hold a first reading to consider the name change on September 20, 2022, at
6:00PM at City Hall, 1212 Ave M, Huntsville, TX 77340. Should the Council approve the name
change, the City will install the new sign(s) and notify you and local service providers of this
change.
If you should have any questions concerning this matter, please contact me by email or by phone.
Sincerely,
Armon Irones
City Planner
airones@huntsvilletx.gov
936-294-5781
C I T Y O F
Incorporated in 1845 under the Republic of Texas
Page 72 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 1.p.
Agenda Item: Second Reading - Consider the adoption of Ordinance 2022-28 renaming a segment of
12th Street to "James Patton Street."
Initiating Department/Presenter: Development Services
Presenter:
Armon Irones, City Planner
Recommended Motion: Move to adopt Ordinance 2022-28, renaming a segment of 12th Street to
“James Patton Street.”
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens, businesses
and visitors by leveraging the human and fiscal resources available to the community.
Discussion: At the August 16, 2022, City Council voted unanimously to direct the City Manager to
initiate the process to rename two city streets in honor of James Patton and Linda Pease.
The process of renaming a street is as follows:
1. Identify all adjacent property owners affected by the name change.
2. Send notice to all abutting property owners of the proposed name change and allow a comment
period.
3. Work with the City Attorney to prepare an ordinance for Council consideration.
4. Conduct a Public Hearing regarding the proposed street name change.
5. If the ordinance is approved, staff will notify the property owners and service providers (post office,
911, utility companies, etc.) of the name change and request the Streets Division to install new street
signs.
6. File the appropriate documents with the County Clerk’s office as needed.
The 1400 block of 12th Street, located between Avenue N and O, will be renamed for Mr. Patton. The
only property currently that would be affected by the proposed change is owned by the City. A map of
the proposed name change is attached to this item.
Previous Council Action: • August 16, 2022, Council voted unanimously to direct the City
Manager to initiate the process to rename two city streets in honor of James Patton and Linda Pease.
• September 20 ,2022, Council held a public hearing to give the public the opportunity to comment
on the ordinance. One speaker spoke in support of the ordinance, and no one spoke in opposition. The
Council also held a first reading on this item at the September 20, 2022 meeting.
Financial Implications: There are minimal costs associated with the public hearing and the possible
Page 73 of 92
future installation of street signs associated with this item that can be absorbed within the respective
departmental operating budgets.
Approvals:
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Ordinance 2022-28- Patton Street
2. 8.16.2022 City Council Agenda Item
3. Vicinity Map-Patton (1)
4. Letter to property owner-City of Huntsville
Page 74 of 92
ORDINANCE NO. 2022-28
AN ORDINANCE PROVIDING FOR THE CHANGE OF A STREET NAME
WITHIN THE CITY OF HUNTSIVLLE, TEXAS; PROVIDING A REPEALING
CLAUSE; AND PROVIDING A SEVERABILTITY CLAUSE.
WHEREAS, it is the desire of the City Council of the City of Huntsville, Texas to change the
name of a street in the City.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE:
SECTION 1. That the facts and recitations contained in the preamble of this Ordinance are
hereby found and declared to be true and correct.
SECTION 2. The City Council hereby declares the 1400 Block of the street named “12th
Street” located between Avenues N and O, within the City limits to now be
named “James Patton Street”.
SECTION 3. All other ordinances or parts of ordinances, or resolutions in conflict with the
Ordinance are hereby repealed to the extent of any such conflict.
SECTION 4. If any portion of the Ordinance shall, for any reason, be declared invalid by any
court of competent jurisdiction, such invalidity shall not affect the remaining
provision hereof.
SECTION 5. The City Secretary or appropriate City staff is directed to notify property owners
and other service providers of the name change including, but not limited to, the
local Huntsville Fire Department, the appropriate utilities and franchises, and the
Walker County 911 Emergency Network. Further the City Public Works
Department or appropriate City staff is directed to put up new street signs.
SECTION 6. If is further directed that the City Secretary or appropriate City staff record the
name change in the Official Public Records of Real Property for Walker County
PASSED, APPROVED, and ADOPTED on the ________ day of ____________________, 2022.
__________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ___________________________
Kristy Doll, City Secretary Leonard Schneider, City Attorney
Page 75 of 92
CITY COUNCIL AGENDA
8/16/2022
Agenda Item Number: 3.a.
Agenda Item: Consider directing the City Manager to initiate the process to rename two city streets in
honor of James Patton and Linda Pease.
Initiating Department/Presenter: City Council
Presenter:
Deandra (Dee) Mullins, Councilmember
Pat Graham, Councilmember Ward 4
Bert Lyle, Councilmember At-Large Position 1
Recommended Motion: Move to direct the City Manager to initiate the process to rename two city
streets in honor of James Patton and Linda Pease.
Strategic Initiative: Goal #5, Resource Development - Enhance the quality of life for citizens, businesses
and visitors by leveraging the human and fiscal resources available to the community.
Discussion: In honor of the contributions of James Patton and Linda Pease to the Huntsville community,
this request is to initiate the process to rename portions of two City Streets. In addition to the short bio
below about Mr. Patton, an article with information about Ms. Pease's contributions is attached.
James Patton was a native of Huntsville/Walker County. He attended Huntsville High School
and Sam Houston State University. Mr. Patton is known for his 32 years of service as the
County Clerk of Walker County and his brilliant memory of the ancestorial history of everyone
he ran into. Following his retirement from the county, Mr. Patton was the chairman of the
Walker County Historical Commission for 27 years and was the Director of the Gibbs-Powell
House for many years. James was pivotal in the planning of General Sam Houston's Birthday
Celebration, where individuals who were not from Texas could be ceremonially baptized to
become Texans. Mr. Patton never knew a stranger and was loved by everyone. His love for
everyone represents the true meaning of “Home Sweet Huntsville.”
The 1400 block of 12th Street, located between Avenues N and O, would be renamed in honor of Mr.
Patton. There are no properties currently with addresses affected by this proposed change. The 1000
block of Avenue O, located between 10th and 11th Streets and running beside the Wynne Home, would
be renamed for Ms. Pease. There are two properties that would be affected by the proposed change. A
map of the proposed changes is attached to this item.
In order to rename a city street, policy requires that City Council adopt an ordinance providing for the
change after a public hearing on the matter. Written notice will be provided to all real property owners
as indicated by the Appraisal District on the streets in question notifying them of the hearing. Should
this item be approved, staff will schedule the required public hearing, provide the required notices, and
Page 142 of 149Page 76 of 92
prepare an ordinance for Council consideration at a future meeting.
Previous Council Action: Council has taken no action on this item.
Financial Implications: There are minimal costs associated with the pubic hearing and the possible
future installation of street signs associated with this item that can be absorbed within the respective
departmental operating budgets.
Approvals:
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Do You Know_ Linda Pease _ Postcards Magazine
2. Pease-Patton street rename exhibit
Page 143 of 149Page 77 of 92
CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION
8 CREATED DATE: 9/8/2022
Vicinity Map-Patton StreetHuntsville GIS Division
1 in = 100 ft
0 0.015 0.030.0075 mi
On 8.5 x 11 inch Print
On Any Print Size
Service Layer Credits: City of Huntsville GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
Page 78 of 92
448 SH 75 N ˑ Huntsville, TX 77320-1118 ˑ 936-294-5700 ˑ 936-294-5701 fax ˑ www.huntsvilletx.gov
Our vision for the City of Huntsville is a community that is beautiful, historic, culturally
diverse, affordable, safe, and well planned with great opportunity for our citizens.
Huntsville
September 1, 2022
City of Huntsville, Texas
1212 Avenue M
Huntsville, TX 77340
RE: Proposed Street Name Change
Dear Property Owner:
The Huntsville City Council has instructed staff to begin the process of changing the name of
“12th Street” to “Patton Drive” within the 1400 block of 12th Street between Avenues N and O.
You are receiving notice of this request since you own property that fronts the street in question.
City Council will hold a first reading to consider the name change on September 20, 2022, at
6:00PM at City Hall, 1212 Ave M, Huntsville, TX 77340. Should the Council approve the name
change, the City will install the new sign(s) and notify you and local service providers of this
change.
If you should have any questions concerning this matter, please contact me by email or by phone.
Sincerely,
Armon Irones
City Planner
airones@huntsvilletx.gov
936-294-5781
C I T Y O F
Incorporated in 1845 under the Republic of Texas
Page 79 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 2.a.
Agenda Item: First Reading - Consider authorizing the City Manager to enter into an interlocal
agreement with Walker County to allocate American Rescue Plan Act funds for improvements to the
Walker County Public Safety Central Communications.
Initiating Department/Presenter: City Manager
Presenter:
Aron Kulhavy, City Manager
Recommended Motion: Move to waive the two reading requirements of the rules of procedure
and authorize the City Manager to enter into an interlocal agreement with Walker County to
allocate American Rescue Plan Act Funds for improvements to the Walker County Public
Safety Central Communications
Strategic Initiative: Goal #7, Public Safety - Provide safety and security for all citizens.
Discussion: As part of the allocation of American Rescue Plan Act funding, the city budgeted $500,000
to assist with equipment and software purchases for the Walker County Public Safety Central
Communications (dispatch). The monies have been allocated for this purpose, however, in order to
transfer the funds to the County, an interlocal agreement is necessary to outline the responsibilities of
both entities for the project. The attached agreement provides this and simply states that the City will
provide to the County $500,000 for the purchase of equipment and software for dispatch, that the
County will oversee compliance with all purchases and accounting, and that any funds remaining after
the project will be returned to the City.
Walker County Commissioner's Court has already approved the agreement and they are ready to
proceed with the improvements to dispatch upon the agreement's final execution. As the item is
already budgeted and all parties are prepared to move forward with this as soon as possible, staff is
recommending the waiver of the two reading requirement.
Previous Council Action: Council approved the use of ARP funds in the amount of $500,000 to make
improvements to equipment and software for dispatch in the spring of 2022.
Financial Implications: Item is already budgeted in the amount of $500.000.
Approvals:
Leonard Schneider
Aron Kulhavy
Kristy Doll
Page 80 of 92
Associated Information:
1. Interlocal Agreement-WC & Huntsville_Dispatch Services
Page 81 of 92
Page 82 of 92
Page 83 of 92
Page 84 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 2.b.
Agenda Item: First Reading - Consider Ordinance No. 2022 - 32 Denying Entergy Texas, Inc.’s statement
of intent and application for authority to change rates filed on July 1, 2022.
Initiating Department/Presenter: City Attorney
Presenter:
Leonard Schneider, City Attorney
Recommended Motion: FIRST READING – The Council may wait until November 3rd to take action. The
next meeting is on October 18th. However, if the Council wishes to waive the two-reading
requirement: Move to temporarily suspend the rules of procedure by waiving the two-reading
requirement and Adopt Ordinance No. 2022-32- Denying Entergy Texas, Inc.’s Statement of Intent and
Application for Authority to Change Rates filed on July 1, 2022.
Strategic Initiative: Goal #6, Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: On or about July 1, 2022, Entergy Texas, Inc. (“ETI” or “Company”) filed a Statement of
Intent and Application for Authority to Change Rates (Application”). ETI’s rate increase proposal
included an effective date of August 5, 2022, for the proposed rate increase to customers. Each of the
Cities of the Steering Committee took action to suspend the Company’s proposed effective date for an
additional 90 days until November 3, 2022. Now, the Cities must take final rate action prior to
November 3, 2022. Based on the findings of the expert rate consultants retained to review ETI’s rate
request, it is recommended that the City pass the attached rate ordinance to deny ETI’s Application to
Change Rates.
The ETI requested net rate change, over and above what customers are currently paying, is an annual
increase of about $131,397.612.00 (131 million and change). If approved, the average monthly increase
for a residential customer using 1000sWh per month would be approximately $13.50. The current
review shows the requested rate increase should be reduced by $80 million and possibly an additional
25-40 million, which would reduce the 131 million net rate increase and reduce the monthly average
increase for residential customers.
Previous Council Action: None
Financial Implications: None at this time
Approvals:
Page 85 of 92
Aron Kulhavy
Kristy Doll
Associated Information:
1. ORDINANCE NO 2022-29
Page 86 of 92
ORDINANCE NO. 2022-29
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
(or “City”) DECLINING TO APPROVE THE CHANGE IN RATES REQUESTED IN
ENTERGY TEXAS, INC.’S (“ETI” OR “COMPANY”) STATEMENT OF INTENT FILED
WITH THE CITY ON AUGUST 31, 2022, AND FINDING AND DETERMINING THAT
THE MEETING AT WHICH THIS ORDINANCE WAS CONSIDERED WAS OPEN TO
THE PUBLIC AND IN ACCORDANCE WITH TEXAS LAW.
WHEREAS, ETI notified the City of its intent to file a statement of intent to offer a new
optional rate related to back-up electric service for commercial and industrial
customers;
WHEREAS, ETI filed with the City its Statement of Intent for Rate Schedule UODG
(“Statement of Intent”);
WHEREAS, The City has duly noticed its consideration of the Company’s Statement of
Intent and is acting within its authority under applicable law;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF HUNTSVILLE,
TEXAS THAT the City DECLINES to approve any and all changes in rates requested by ETI
and included in ETI’s Statement of Intent and that ETI’s proposed new rate should not be made
effective.
PASSED AND APPROVED ON THE SECOND READING THIS_______ day of
________, 2022.
THE CITY OF HUNTSVILLE
__________________________________
Andy Brauninger, Mayor
ATTEST:
________________________________
Kristy Doll, City Secretary
Page 87 of 92
APPROVED:
_______________________________
Leonard Schneider, City Attorney
Page 88 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 3.a.
Agenda Item: Consider directing the City Manager to prepare an ordinance changing certain parking
zones in the downtown district from "two-hour" parking to "three-hour" parking.
Initiating Department/Presenter: City Council
Presenter:
Bert Lyle, Councilmember At-Large Position 1
Recommended Motion: Motion to direct the City Manager to prepare an ordinance changing certain
parking zones in the downtown district from "two-hour" parking to "three-hour" parking.
Strategic Initiative: Goal #5, Resource Development - Enhance the quality of life for citizens, businesses
and visitors by leveraging the human and fiscal resources available to the community.
Discussion: ?????????????
Previous Council Action: None
Financial Implications: None at this time
Approvals:
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
Page 89 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 4.a.
Agenda Item: Huntsville Public Library
Initiating Department/Presenter: Other
Presenter:
Christoper Randle
Recommended Motion: Not applicable
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Kristy Doll
Kristy Doll
Associated Information:
Page 90 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 4.b.
Agenda Item: The spending of taxpayer money.
Initiating Department/Presenter: Other
Presenter:
Jason January
Recommended Motion: Not applicable
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Kristy Doll
Kristy Doll
Associated Information:
Page 91 of 92
CITY COUNCIL AGENDA
10/4/2022
Agenda Item Number: 7.a.
Agenda Item: City Council will convene in closed session as authorized by Texas Government Code,
Chapter 551, Section 551.071 to receive legal advice on Library Policies and Employee Handbook for the
City of Huntsville.
Initiating Department/Presenter: City Attorney
Presenter:
Leonard Schneider, City Attorney
Recommended Motion: Not applicable
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Leonard Schneider
Aron Kulhavy
Kristy Doll
Associated Information:
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