City Council Meeting Agenda Packet 9-6-20221
CITY OF HUNTSVILLE, TEXAS
Andy Brauninger, Mayor Bert Lyle, Position 1 At-Large
Dee Howard Mullins, Position 2 At-Large
Vicki McKenzie, Position 3 At-Large
Pat Graham, Position 4 At-Large
Daiquiri Beebe, Ward 1
Russell Humphrey, Mayor Pro Tem, Ward 2
Deloris Massey, Ward 3
Jon Strong, Ward 4
HUNTSVILLE CITY COUNCIL AGENDA
TUESDAY, SEPTEMBER 6, 2022
WORKSHOP 5:00 P.M. – Large Conference Room
REGULAR SESSION 6:00 P.M. - City Council Chambers
Huntsville City Hall, 1212 Avenue M, Huntsville, Texas, 77340
Persons with disabilities who plan to attend this meeting and may need auxiliary aids or services are requested to
contact the City Secretary’s office (936.291.5413) two working days prior to the meeting for appropriate
arrangements.
WORKSHOP (5:00 p.m.)
DISCUSSION
a. Receive update on the status of the new City Hall project.
Aron Kulhavy, City Manager
MAIN SESSION (6:00 p.m.)
CALL TO ORDER
INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to
thee, Texas, one state, under God, one, and indivisible.
PUBLIC HEARING
a. Public Hearing on the FY 2022/2023 proposed Budget
Steve Ritter, Finance Director
1. CONSENT AGENDA
The presiding officer will call for public comments before action is taken on these items. (Approval of
Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda
for full discussion by request of a member of Council.)
a. Consider approving the Minutes from the August 16, 2022, Regular City Council Meeting.
Kristy Doll, City Secretary
b. Consider authorizing the City Manager to award Change Order No. 1 for Street Milling/Overlay/Rehab
Services, to Larry Young Paving, Inc.
Brent Sherrod, Public Works Director
c. Consider approval of Ordinance No. 2022-26 accepting the Certificate of Unopposed Candidates,
declaring each unopposed candidate elected to office, and canceling the November 8, 2022 Election.
Kristy Doll, City Secretary
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2. STATUTORY AGENDA
a. Motion to postpone approval of the FY 2022/2023 proposed Budget to the September 20, 2022 Council
meeting.
Steve Ritter, Finance Director
b. Consider approving Decision Packages for the FY 2022/2023 Budget
Steve Ritter, Finance Director
c. Consider authorizing the City Manager to enter into architectural facade easement agreements with
property owners to continue the preservation efforts of the Richard Haas art murals in the downtown
area.
Tammy Gann, Director of Economic Development
d. First Reading - Consider authorizing the City Manager to award and enter into a contract with Legacy
Builders, Inc., for the construction of the Animal Control Facility.
Brent Sherrod, Public Works Director
3. CITY COUNCIL/MAYOR/CITY MANAGER
a. Consider the appointments to the City of Huntsville Boards and Commissions for expired terms or
vacant board positions.
Andy Brauninger, Mayor
4. REQUESTS FOR CITIZEN PARTICIPATION
(An opportunity for citizens to be heard on any topic and for the City Council to participate in the
discussion. No action will be taken.)
a. Sheila Molitor - Cat Problem
b. Zelma Gunn - Speaking on getting help to start a business
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
6. ITEMS OF COMMUNITY INTEREST
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551,
Section 551.074 – Personnel Matters: regarding the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee: City Attorney Leonard
Schneider.
Leonard Schneider, City Attorney
8. RECONVENE
Take action on item discussed in executive session, if needed.
ADJOURNMENT
*If during the course of the meeting and discussion of any items covered by this notice, City Council
determines that a Closed or Executive session of the Council is required, then such closed meeting will be held
as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with counsel on legal
matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property; 551.073 –
deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 –
implementation of security personnel or devices; 551.087 – deliberation regarding economic development
negotiation; Sec. 551.089 - deliberation regarding security devices or security audits; and/or other matters as
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authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the
Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, if
necessary, on the items addressed during Executive Session.
CERTIFICATE
I, Kristy Doll, City Secretary, do hereby certify that the above notice was posted on the City Hall bulletin board,
a place convenient and readily accessible to the general public at all times, and to the City’s website,
www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code.
DATE OF POSTING: September 2, 2022 Kristy Doll
TIME OF POSTING: 12:00 p.m. Kristy Doll, City Secretary
TAKEN DOWN:
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CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: a.
Agenda Item: Receive update on the status of the new City Hall project.
Initiating Department/Presenter: City Manager
Presenter:
Aron Kulhavy, City Manager
Recommended Motion: Not applicable
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Kristy Doll
Rick Rudometkin
Associated Information:
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CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: a.
Agenda Item: Public Hearing on the FY 2022/2023 proposed Budget
Initiating Department/Presenter: Finance
Presenter:
Steve Ritter, Finance Director
Recommended Motion: Council action related to this public hearing is included in Statutory items
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient, and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: The City Manager's recommended budget for FY 2022/2023 was provided to Council
members and the City Secretary on August 12, 2022.
State statutes, Sec. 102.006 of the Texas Local Government Code requires cities to “hold a public hearing
on the proposed budget.” The City Charter, in Sec. 11.05, also requires a public hearing on the budget
stating “…public hearings shall be held thereon in the manner prescribed by the laws of the State of
Texas relating to budgets in cities and towns.” This Public Hearing will meet all requirements of the
Texas Local Government Code. The staff has complied with all Budget Hearing notice postings and
publishings for this evening’s Public Hearing.
Sec. 102.007 (a) of the Texas Local Government Code states “At the conclusion of the public hearing, the
governing body of the municipality shall take action on the proposed budget.” The action item required
by the Texas Local Government Code is provided for in the Statutory agenda for tonight's meeting as
item "2.a.".
Previous Council Action: None
Financial Implications: There is no financial impact related to this Public Hearing.
Approvals:
Steve Ritter
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
Page 5 of 43
Page 6 of 43
CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 1.a.
Agenda Item: Consider approving the Minutes from the August 16, 2022, Regular City Council Meeting.
Initiating Department/Presenter: City Secretary
Presenter:
Kristy Doll, City Secretary
Recommended Motion: Move to approve the Minutes from the August 16, 2022, Regular City Council
Meeting.
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Kristy Doll
Associated Information:
1. City Council Meeting Minutes August 16, 2022
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1
MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD
ON THE 16th DAY OF AUGUST 2022, IN THE CITY HALL, LOCATED AT 1212
AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00
P.M.
The Council met in a regular session with the following:
COUNCILMEMBERS PRESENT: Mayor Brauninger, Mayor Pro Tem Humphrey,
Councilmember Ward 1 Beebe, Councilmember At-Large Position 1 Lyle, Councilmember At-
Large Position 2 Mullins, Councilmember Ward 3 Massey, Councilmember At-Large Position 3
McKenzie, Councilmember Ward 4 Strong, Councilmember At-Large Position 4 Graham
COUNCILMEMBERS ABSENT:
OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Leonard
Schneider, City Attorney
MAIN SESSION (6:00 p.m.)
CALL TO ORDER (6:00 p.m.)
Mayor Brauninger called the meeting to order at 6:00 p.m.
INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge
allegiance to thee, Texas, one state, under God, one, and indivisible.
Councilmember Massey gave the invocation and pledges were led by Mayor Brauninger.
PUBLIC HEARING
1. CONSENT AGENDA
The presiding officer will call for public comments before action is taken on these items.
(Approval of Consent Agenda authorizes the City Manager to implement each item in
accordance with staff recommendations. An item may be removed from the Consent
Agenda and added to the Statutory Agenda for full discussion by request of a member of
Council.)
a. Consider approving the Minutes from the August 2, 2022, Regular City Council
Meeting.
Kristy Doll, City Secretary
b. Consider adoption of Ordinance 2022-23 to amend the budget for FY 21-22 and/or
CIP Project budgets.
Kevin Byal, Director of Development Services
Councilmember Daiquiri Beebe made a motion to approve the Consent Agenda items a and
b. The motion was seconded by Councilmember Pat Graham. The motion passed 9-0. Yes
- Andy Brauninger, Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deloris Massey,
Jon Strong, Pat Graham, Bert Lyle, Deandra (Dee) Mullins; No – None.
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2. STATUTORY AGENDA
a. Discuss the Preliminary Service and Assessment Plan (PSAP) for Public
Improvement District (PID) number 1, to be known as “The Reserves of
Huntsville”, a 140-lot residential subdivision located in the 3400 block of State
Highway 30 west.
Kevin Byal, Director of Development Services
This is a discussion item only. No action will be taken on the PSAP. When the final SAP
is completed, a public hearing and action item will be presented.
b. Consider authorizing the City Manager to enter into a Development Agreement
with PHD-Huntsville 34, L.P., for the development of “The Reserves of Huntsville”,
PID No. 1, a 140-lot residential subdivision located in the 3400 block of State
Highway 30 west.
Kevin Byal, Director of Development Services
Councilmember Daiquiri Beebe made a motion to authorize the City Manager to enter into
a Development Agreement with PHD-Huntsville 34, L.P., for the development of “The
Reserves of Huntsville”, PID No. 1, a 140-lot residential subdivision located in the 3400
block of State Highway 30 west. The motion was seconded by Councilmember Vicki
McKenzie. The motion passed 9-0. Yes: Andy Brauninger, Russell Humphrey, Daiquiri
Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Deloris Massey, Jon Strong, Pat Graham,
Bert Lyle; No: None
c. Consider approving Resolution 2022-23, a resolution creating "The Reserves of
Huntsville" Public Improvement District (PID) in accordance with Chapter 372 of
the Texas Local Government Code as amended, to create a public improvement
district within the corporate limits of Huntsville.
Kevin Byal, Director of Development Services
Councilmember Daiquiri Beebe made a motion to approve Resolution 2022-23, a
resolution creating "The Reserves of Huntsville" Public Improvement District (PID) in
accordance with Chapter 372 of the Texas Local Government Code as amended, to create
a public improvement district within the corporate limits of Huntsville. The motion was
seconded by Councilmember Vicki McKenzie. The motion passed 9-0. Yes - Andy
Brauninger, Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee)
Mullins, Deloris Massey, Jon Strong, Pat Graham, Bert Lyle; No:
3. CITY COUNCIL/MAYOR/CITY MANAGER
a. Consider directing the City Manager to initiate the process to rename two city
streets in honor of James Patton and Linda Pease.
Deandra (Dee) Mullins, Councilmember At-Large Position 2
Pat Graham, Councilmember At-Large Position 4
Bert Lyle, Councilmember At-Large Position 1
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Councilmember Daiquiri Beebe made a motion to direct the City Manager to initiate the
process to rename two city streets in honor of James Patton and Linda Pease. The motion
was seconded by Councilmember Deandra (Dee) Mullins. The motion was seconded by
Councilmember Deandra (Dee) Mullins. The motion passed 9-0. Yes - Andy Brauninger,
Russell Humphrey, Daiquiri Beebe, Vicki McKenzie, Deandra (Dee) Mullins, Deloris
Massey, Jon Strong, Pat Graham, Bert Lyle; No:
4. REQUESTS FOR CITIZEN PARTICIPATION
(An opportunity for citizens to be heard on any topic and for the City Council to participate in
the discussion. No action will be taken.)
a. Ian McPhail -Would like to address diversity and includion as a means of
interesting college students to patronize local Huntsville businesses.
Mr. McPhail addressed the Council.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
None
6. ITEMS OF COMMUNITY INTEREST
Mayor and Council announced items of community interest.
ADJOURNMENT
Mayor Brauninger adjourned the meeting without objection at 6:53 p.m.
ATTEST: CITY OF HUNTSVILLE
____________________________ ________________________________
Kristy Doll, City Secretary Andy Brauninger, Mayor
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CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 1.b.
Agenda Item: Consider authorizing the City Manager to award Change Order No. 1 for Street
Milling/Overlay/Rehab Services, to Larry Young Paving, Inc.
Initiating Department/Presenter: Public Works
Presenter:
Brent Sherrod, Public Works Director
Recommended Motion: Move to authorize the City Manager to award Change Order No. 1 for Street
Milling/Overlay/Rehab Services, to Larry Young Paving, Inc. in the amount of $127,526.
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: As part of the City Council’s 2014 Strategic Plan, the City awarded a comprehensive street
assessment study to Infrastructure Management Services (IMS), with the primary goal being to
determine the condition and rank City streets based on data gathered by IMS. IMS provided the City
with a street condition assessment and a five (5) year maintenance plan for improving the overall street
condition within the City. The street assessment and 5-year maintenance plan were approved and
performed again in 2020 by IMS.
Based on the findings, the City solicited annual competitive sealed proposals for street milling with
overlay, with the current fiscal year requirements awarded to Larry Young Paving, Inc. in May of this
year. They are in the process of completing this work now and two additional areas need to be added to
the previously approved project. These areas are 12th Street from Sam Houston Ave. to Ave J and
Normal Park from Pine Shadows Dr. to Chimney Rock Rd.
This section of 12th Street was originally in this paving plan but was postponed due to work that needed
to be accomplished to abandon an old water line on this street. That work has been completed, so we
can now add this section back to the paving schedule.
On Normal Park, we recently had a water main break that forced water to run between the existing
pavement and the road base under the pavement. The pavement on each side of the road will need to
be rehabilitated to return it to its original condition. The center lane will need a mill and overlay to
return it to normal service. Therefore, these services are included in this Change Order.
If this item is approved by the City Council, $30,000 will be transferred into this account from future
appropriations.
Previous Council Action: At the May 17, 2022 City Council meeting, Larry Young Paving, Inc. was
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awarded the contract for 2022 Street Milling/Overlay/Rehab services.
Financial Implications: Item is budgeted: 101-323-53051 In the amount of $ $2,242,232.08
Approvals:
Brent Sherrod
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
Page 12 of 43
CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 1.c.
Agenda Item: Consider approval of Ordinance No. 2022-26 accepting the Certificate of Unopposed
Candidates, declaring each unopposed candidate elected to office, and canceling the November 8, 2022
Election.
Initiating Department/Presenter: City Secretary
Presenter:
Kristy Doll, City Secretary
Recommended Motion: Move to approve Ordinance No. 2022-26 accepting the Certificate of
Unopposed Candidates, declaring each unopposed candidate elected to office, and canceling the
November 8, 2022 Election.
Strategic Initiative: Goal #2, Communications - Provide public information outreach efforts that inform
the public of City operations, accomplishments and policies and allows for citizens input on matters of
Council policy.
Discussion: There are specific situations under the Texas Election Code in which all or part of an
election may be cancelled. Texas Election Code, Section 2.051 through Section 2.053 outlines the
requirements and the process to cancel an election.
An election may be cancelled if:
1. The election is one in which a declaration of write-in candidacy is required; and
2. No opposed at-large race is on the ballot* within that election; and
3. Each candidate whose name is to appear on the ballot* is unopposed, with some exceptions;
This means:
In an all-at-large election* (with no single-member districts), if there is one or more opposed at-
large races, then all the races go on the ballot within that election.
In an election in which any members of the governing body are elected from single-member
districts, an election in a particular district may be cancelled if the candidate is unopposed and
the election otherwise meets the above requirements (i.e., there is no at-large opposed race on
the ballot).
To cancel an election, the governing body must first receive and accept the Certification of Unopposed
Candidates from the authority responsible for preparing the ballot. The governing body must meet,
accept this certification and issue an order or Ordinance declaring the election cancelled and the
unopposed candidates elected. The candidates are not required to be present. The Ordinance
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cancelling the election must be adopted in an open meeting. To complete the cancellation process, a
copy of the order or ordinance canceling the election must be posted on Election Day at each polling
place that would have been used in the election. Certificates of election should not be issued until after
Election Day, as follows. Section 2.053 provides that the certificate of election shall be issued “in the
same manner and at the same time” as for a candidate elected at an election.
Previous Council Action: The City Council adopted Ordinance No. 2022-20 on July 19, 2022.
ORDINANCE NO. 2022-20 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
ORDERING A MUNICIPAL ELECTION TO BE HELD ON THE 8th DAY OF NOVEMBER 2022, FOR THE
PURPOSE OF ELECTING FOUR AT-LARGE COlNCILMEMBERS; DESIGNATING THE PLACES AND MANNER OF
HOLDING THE ELECTION; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE.
Financial Implications: None
Approvals:
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Certificate of Unopposed Candidates and Cancel Election
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ORDINANCE NO. 2022-26
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, TEXAS, DECLARING EACH UNOPPOSED CANDIDATE
ELECTED TO OFFICE; CANCELING THE NOVEMBER 8, 2022,
ELECTION; ORDERING POSTING OF THIS ORDINANCE AT CITY
HALL AND ON ELECTION DAY AT EACH POLLING PLACE; AND
MAKING OTHER PROVISIONS RELATED THERETO.
WHEREAS by Ordinance No. 2022-20, the City Council has previously ordered a general
election on November 8, 2022, to elect the four Councilmembers, one from each
of the City's at-large positions, one (1), two (2), three (3) and four (4); and
WHEREAS the filing deadline for placement on the ballot and declaration of write-in
candidacy has passed; and
WHEREAS the election is one for officers of the City in which write-in votes may be counted
only for names appearing on a list of write-in candidates and in which:
(1) There is no at-large, opposed race on the ballot. Each candidate whose
name is to appear on the ballot for Councilmember At-Large Position 1,
Councilmember At-Large Position 2, Councilmember At-large Position 3,
and Councilmember At-Large Position 4, is unopposed; and
(2) no proposition is to appear on the ballot; and
WHEREAS the City Council has received the City Secretary’s written certification that each
candidate for Councilmember, At-Large Positions 1 2, 3, and 4 is unopposed for
election because:
(1) only one candidate’s name is to be placed on the ballot for that office
under Texas Election Code Section 2.051; and
(2) no candidate’s name is to be placed on a list of write-in candidates for that
office; and
WHEREAS in these circumstances, Subchapter C of Chapter 2 of the Texas Election Code
authorizes a governing body to declare each unopposed candidate elected to office
and cancel that portion of the election; and
WHEREAS the unopposed candidates are:
for Councilmember, At-Large Position One Bert Lyle
for Councilmember, At-Large Position Two Karen Michelle Denman-
for Councilmember, At-Large Position Three Vicki McKenzie
for Councilmember, At-Large Position Four Pat Graham
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NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, that:
SECTION 1: The City Council accept the Certificate of Unopposed Candidates submitted by
the City Secretary and hereby cancels the election scheduled to be held on
November 8, 2022, in accordance with Section 2.053 of the Texas Election code.
Elections for the Councilmember, At-Large Position one (1), two (2), three (3)
and four (4); and shall not be held.
SECTION 2: The City Council declares each unopposed candidate elected to office.
SECTION 3: Bert Lyle is declared elected to office of Councilmember, At-Large Position 1,
subject to the taking of his oath and filing bond as provided by the laws of the
State of Texas.
SECTION 4: Karen Michelle Denman is declared elected to office of Councilmember, At-
Large Position 2, subject to the taking of her oath and filing bond as provided by
the laws of the State of Texas.
SECTION 5: Vicki L. McKenzie is declared elected to office of Councilmember, At-Large
Position 3, subject to the taking of her oath and filing bond as provided by the
laws of the State of Texas.
SECTION 6: Pat Graham is declared elected to office of Councilmember, At-Large Position 4,
subject to the taking of her oath and filing bond as provided by the laws of the
State of Texas.
SECTION 7: The City Secretary shall post a copy of this ordinance at City Hall, the City’s
website, and the Walker County Courthouse.
SECTION 8: A copy of this Ordinance will be posted on November 8, 2022, at each polling
place that would have been used in the election.
SECTION 9: The City Secretary shall issue to each candidate a certificate of election in the
same manner as provided for a candidate elected at the election.
SECTION 10: Ordinance No. 2022-20 is repealed to the extent that it is inconsistent with this
Ordinance.
SECTION 11: This ordinance shall take effect immediately; provided, however, that the
candidates declared elected to office herein shall not take office earlier than
November 15, 2002.
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PASSED AND APPROVED this 6th day of September 2022.
THE CITY OF HUNTSVILLE
__________________________________
Andy Brauninger, Mayor
ATTEST:
________________________________
Kristy Doll, City Secretary
APPROVED:
_______________________________
Leonard Schneider, City Attorney
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CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 2.a.
Agenda Item: Motion to postpone approval of the FY 2022/2023 proposed Budget to the September
20, 2022 Council meeting.
Initiating Department/Presenter: Finance
Presenter:
Steve Ritter, Finance Director
Recommended Motion: Move to postpone approval of the FY 2022/2023 proposed Budget to the
September 20, 2022 Council meeting.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient, and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: The City Manager’s recommended budget for FY 2022/2023 was provided to
Councilmembers and the City Secretary on August 12, 2022 and has been available to the public through
the City Secretary's office and on the City website.
A public hearing was held earlier in this evening's meeting in compliance with state statute, Sec. 102.006
of the Texas Local Government Code requiring cities to “hold a public hearing on the proposed budget.”
and in compliance with the City Charter, in Sec. 11.05, requiring a public hearing on the budget stating
“…public hearings shall be held thereon in the manner prescribed by the laws of the State of Texas
relating to budgets in cities and towns.”
This agenda item (an action item) provides for compliance with Sec. 102.007 (a) of the Texas Local
Government Code states “At the conclusion of the public hearing, the governing body of the
municipality shall take action on the proposed budget.” Action to postpone approval of the budget to
the September 20, 2022 Council meeting meets the requirement of Sec. 102.007(s) of the state statutes.
At the September 20, 2022 meeting Council will address action items to Approve the FY 2022/2023
Budget, Approve/Adopt a Tax Rate, and Ratify increased property tax revenues reflected in the FY
2022/2023 Budget.
Previous Council Action: None
Financial Implications: There is no financial impact associated with this item. Financial impact will
come with the adoption/approval of the FY 2022/2023 Budget at the Council's September 20, 2022
meeting.
Approvals:
Rick Rudometkin
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Aron Kulhavy
Kristy Doll
Associated Information:
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CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 2.b.
Agenda Item: Consider approving Decision Packages for the FY 2022/2023 Budget
Initiating Department/Presenter: Finance
Presenter:
Steve Ritter, Finance Director
Recommended Motion: Move to approve the Decision Packages listed as items 2b (1) - (5) on the City
Council agenda
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient, and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: Attached are five (5) decision packages provided for the Council's consideration as part of
the budget adoption process. These decision packages are provided as specified by the City's Fiscal and
Budgetary policies, and are provided for Council consideration for one (or more) of the following
reasons:
1. They include individual items whose cost exceeds $50,000. As such, to procure these items or
services, the City Council will have to award contracts or bids to execute the expenditure of the funds.
2. They are to be funded using Unallocated Reserve appropriations.
3. They are of sufficient cost and scope that they qualify as policy issues and represent a significant
amount of discretionary spending in the budget.
These items are prepared for the Council to adopt with the motion above. Should a Council member (or
members) wish, these items may be excluded from the motion or adopted individually (as with the case
with a consent agenda).
Previous Council Action: No previous Council action. However, virtually every item included in each of
the attached decision packages was included in the July 19th workshop presentation for the FY
2022/2023 Budget. The decision packages are also included as "Tab 5" in the City Manager's
Recommended Budget which was provided to Council members on August 12th.
Financial Implications: There is no financial impact associated with this item at this time. The financial
impact will come with the adoption/approval of the FY 2022/2023 Budget at the Council's September
20, 2022 meeting, with any of these decision packages approved this evening being included in the FY
2022 - 2023 Budget.
Approvals:
Rick Rudometkin
Aron Kulhavy
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Steve Ritter
Kristy Doll
Associated Information:
1. 22-23 Budget Decision Packages final 8.11.2022 after AK changes and no agenda cover pg
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FISCAL YEAR 2022-2023 DECISION PACKAGE 1
Item:Proposed funding sources and levels of various employee benefits
Initiating Department/Presenter:Finance Department, Steve Ritter, Director of Finance
Human Resources Department, Darren Drastata, Director of
Human Resources
Executive Summary: The City Manager’s recommended 2022-2023 Budget proposes funding the
vacation buy-back program as well as the Merit/Step Plan increase with Unallocated Reserves. The City
is traditionally spending less than 100% of budgeted salary and benefit accounts, resulting in contributions
to Unallocated Reserves in each fund sufficient to fund these employee benefits.
Financial Implications:
Funding Source
Fund Operational
Budget
Proposed Use of
Fund Unallocated
Reserves
Proposed Use
of CIP Fund
Unallocated
Reserves
Total
General 281,360 281,360
Utility 58,207 58,207
Solid Waste 18,336 18,336
PD School Resource Officer 11,082 11,082
Arts & Visitor Center 1,749 1,749
H/M Tourism 3,877 3,877
Detailed Discussion and Explanation:
Merit/Step Plan – The City returned to Grade & Step pay scale in Fiscal Year 12-13. Upon receiving a
satisfactory evaluation from their supervisor at their annual anniversary date, the employee is awarded a
2.5% merit increase until the employee reaches the top step of their respective grade. Once employees
are at the top step, and if they meet performance standards, they will be eligible for a lump sum payment
coinciding with the date of their annual evaluation. This lump sum payment will not exceed the
percentage merit increase approved in the budget.
Vacation Buyback Policy –
If an employee has taken at least 80 hours of vacation time off during the previous fiscal year and so
elects, he/she may buy back up to 40 hours of unused vacation time. The buyback option may be used to
make a one-time contribution to the employee’s deferred compensation plan for that year, or it may be
distributed in a one-time payment through payroll. Employee requests for approval must be completed
by the first Monday in November, with payment occurring on the second payroll date in November. This
option is subject to available funding and city council approval through the budget process each year.
Page 22 of 43
FISCAL YEAR 2022-2023 DECISION PACKAGE 2
Item:General Fund / Airport Fund Capital Improvement Projects
Initiating Department/Presenter: Engineering, Kathlie Jeng-Bulloch, City Engineer
Executive Summary:Every year, the City budgets as part of its operational budget an amount of money
within each individual fund for Capital Improvement needs. This year, three capital projects are
recommended for funding. Each is explained in greater detail below.
Financial Implications:
Funding Source
Fund Operational
Budget
Proposed Use of Fund
Unallocated Reserves
Proposed Use of
CIP Fund
Unallocated
Reserves
Total
General 350,000 350,000
Detailed Discussion and Explanation:
General Fund:
Fiber Loop Project - ($55,000) - Funding will provide fiber loop design to two (2) TxDOT Crossing locations;
(1), I-45 crossing from Sam Houston State University to Veterans Memorial Parkway Intersection and (2),
SH-30 crossing at the intersection of Veterans Memorial Parkway. TxDOT will not issue any permits
without Engineer Plan & Profile Design Drawings.
Eastham Thomason Park Improvements - ($75,000) - Funding will assist with additional amenities to the
park such as skate park lighting, disc golf expansion and a pickle ball court. Staff plans to enhance the
lighting at the skate park to better illuminate the area providing for a safer environment during the
evening hours. Staff would also like to expand the disc golf course by placing an additional basket at each
hole for a total of eighteen (18) targets. Last, after receiving requests from community members, staff
would like to install a set of pickle ball courts to round out the multiple amenities available at this park
Kate Barr Ross (KBR) Fields 9 and 10 Parking lot – ($150,000) – Funding for construction of a parking lot
for leagues/community members that utilize “Field 10” for games or events. Currently visitors park in the
grass which can become very muddy during the rainy season.
Page 23 of 43
Sidewalk Repairs & Improvements (As Need Basis) – ($50,000) – The City has approximately 105 miles of
sidewalk in the City limits. There are several segments throughout the City needing extensive repairs to
sidewalk and upgrades to sidewalk ramps to meet current ADA requirements. The funds will be utilized
to repair sidewalks, to repair or provide new ADA compliant ramps and to extend small segments of
sidewalks to connect existing sidewalks, where most needed during the fiscal year. Also, it is anticipated
that these small sidewalk improvement works can be achieved with minimal design.
Airport Runway – ($20,000) - On April 21, 2020, the City Council adopted the Huntsville Municipal Airport
Master Plan. Within the plan, capital improvement programs were identified and deemed necessary to
accommodate projected aircraft and passenger demands. The plan also plays a key role in formulating the
CIP submitted to the TxDOT Aviation Division and utilized by the FAA, which indicates development
priorities for the airport and costs to be incurred by the city. Aside from assisting with the development
of the CIP, the plan allows for additional capital improvement items that contribute to the overall
operational safety and efficiency of the facility such as pavement maintenance and rehabilitation. Current
runway conditions are necessitating surface rehabilitation work. This item is for runway mill and overlay
design only.
Page 24 of 43
FISCAL YEAR 2022-2023 DECISION PACKAGE 3
Item: Utility Fund Capital Improvement Projects
Initiating Department/Presenter: Engineering, Kathlie Jeng-Bulloch, City Engineer
Executive Summary:Every year, the City budgets as part of its operational budget an amount of money
within each individual fund for Capital Improvement needs. This year, City staff is recommending the
following Capital Improvement Projects in the Utility Fund. Each of these projects is described in detail
below.
Financial Implications:
Operational Budget Proposed Use
of Fund
Unallocated
Reserves
Total
Utility Fund 3,750,000 3,750,000
Grand Total Utility Fund 3,750,000 3,750,000
Water Projects Detailed Discussion and Explanation:
Miscellaneous Waterline Replacements ($1,069,000) - The City has been replacing existing undersized
and deteriorated waterlines in the various parts of the City each year, to the extent funding is made
available for this purpose. Several such aged, undersized, and deteriorated segments have been replaced
in the last several years. Replacing and upsizing will help reduce waterline breaks & associated
maintenance costs, avoids costly waterline and pavement repairs, improves water circulation and
pressure in the water distribution system to serve domestic and fire protection needs. Moreover,
replacing these deteriorated waterlines will reduce water loss.
For FY 22-23, the staff is recommending replacement of waterlines in the following segments
Birmingham (Ave J to Ave H) – Approximately 1,250 LF of 6” with 8”
University (7th St. to Thomason) – Approximately 1,500 LF of 6” with 8”
Thomason (FM 247 to University Ave) - Approximately 600 LF of 6” with 8”
Ave I (12th to 14th), and 14th S. (Ave I to G) – Replacement of approximately 1950’ of 8”
and 10” with 12”,
Elm Ave – Replacement of approximately 1,250’ with 6”
Ave I – Replacement of approximately 3,000’ with 8”
Sam Houston Ave – Replacement of approximately 2,000’ with 16”
Fish Hatchery – Replacement of approximately 1,450’ with 8”, 800’ with 6”, and 1,100’
with 4”
Trinity Cutoff (9 different short Streets) – Replacement of approximately in total 6,445’
with 8” and 1,300’ with 6”.
The funding of this Miscellaneous Water Line item will supplement the shortage of the budgeted FY 21-
22 CIP (including ARP Funds).
Page 25 of 43
Two Consultant Engineers (Aurora and LJA) were selected via the RFQ process, and both projects are in
the design phase. Construction for both projects will start in May 2023 with (LJA), and in February 2023
with (Aurora).
Wastewater Projects Detailed Discussion and Explanation:
Wastewater Line Replacements ($306,000) – Based on the findings during condition and capacity
assessment studies carried out during 2015 & 2016, several sanitary sewer basins were determined to
have excessive infiltration and inflow (I&I) of groundwater and storm water into the sanitary sewer
system. The city replaced aged and deteriorated sanitary sewer line segments during the previous fiscal
years based on the study recommendations and funding availability. Replacing these deteriorated sewer
line segments (and upsizing if needed) will help avoid / reduce sewage seepage into the ground, help
prevent potential groundwater contamination and lower costly maintenance to repair associated
damaged areas such as pavement, sink holes, etc.
This Miscellaneous Wastewater Lines item will supplement the shortage of the budgeted FY 21-22 CIP.
For FY 22-23, the staff is recommending adding funding to the replacement of wastewater lines in the
following segments:
Sam Houston – Replacement of approximately 350’ of 6”,
16th St. – Replacement of approximately 420’ of 10”,
14th St. – Replacement of approximately 200’ of 10”,
Ave. M – Replacement of approximately 350’ of 8”,
Normal Park Dr. Back Lots Easement – Replacement of approximately 450’ of 6”,
N. of 18th St. Back Lots Easement – Replacement of approximately 450’ of 6”.
Consultant Engineer, Halff Associates, Inc. was selected via the RFQ process, and the project is in the
design phase. Construction will start in May 2023.
Wastewater Masterplan & Model Updates ($200,000) – The 2016 Water and Wastewater Condition and
Capacity Assessment Study included evaluating the existing water and wastewater systems. The Bentley
developed software was utilized to develop the models based on the existing facilities, locations during
field testing and evaluations. The models and data will need to be updated to account for changes and
additions of development and growth that is planned and unplanned.
McGary Creek Lift Station Expansion ($1,275,000) – The existing McGary Creek Lift Station is to be
expanded and improved based on the 2016 Water and Wastewater Condition and Capacity Assessment
Study. The initial sizing will be an expansion from 2.95 MGD to 4.75 MGD, firm pumping capacity. Most,
if not all the existing facilities have reached their useful life and will most likely need to be replaced.
There are five (5) proposed private developments in the McGary Creek Lift Station sewer shed at this time.
Without this Lift Station expansion, the city will not have enough capacity to provide services to them.
The five (5) proposed developments are list below:
1. Magnolia Farms – 246 Residential Lots
2. Westin Meadows – 216 Residential Lots
3. Hunters Creek – 350 Residential Lots
4. Heritage Trails – 200 Residential Lots
Page 26 of 43
5. The Grove of Huntsville (Reserves of Huntsville PID 1) – 145 Residential Lots
This McGary Creek Lift Station Expansion item will supplement the shortage of the budgeted (ARP fund)
FY 21-22 CIP. The Consultant Engineer, Lockwood, Andrews & Newman, Inc. was selected via the RFQ
process, and the project is in the design phase and the construction will start in May 2023.
For FY 22-23, staff is recommending adding funding to the shortage of the budgeted (ARP fund) in FY21-
22 CIP McGary Creek Lift Station Expansion.
Tanyard Creek Lift Station Expansion ($300,000) – The existing Tanyard Creek lift Station is to be
expanded and improved based on the 2016 Water and Wastewater Condition and Capacity Assessment
Study. The existing firm pumping capacity is 2.59 MGD. The expansion will have to be able to add the
wastewater flows from six upstream lift stations (Mallery Lake, Highway 190, Old Colony, Sims, Bearkat,
and Badger) to the Tanyard Creek Lift Station. This project also includes a 14” Force Main to replace the
existing 10” Force Main.
Drainage Projects Detailed Discussion and Explanation:
Drainage Impact Fee Study ($100,000) – Drainage issues and flooding has been an ongoing problem in
the City of Huntsville for a while now. The funding needed to address these multiple issues / areas has
not been available. The city and surrounding areas are growing rapidly. A study needs to be done to
evaluate what the issues are and what it will take to address them.
1518 University – Storm Sewer Replacement ($300,000) – The City has been replacing existing undersized
and deteriorated storm sewer lines each year to the extent that funding is made available for this purpose.
Replacing and/or upsizing will help reduce flooding and associated maintenance costs and improve traffic
circulation during heavy rain events.
For FY 22-23, staff is recommending funding for the design and construction of the storm sewer
replacement of approximately sixty (60) LF. This currently includes failed portions of pipe, adding
manholes, junction boxes and repair the street sections after the construction/replacement is complete.
17th Street (Ave M to Sam Houston) ($200,000) – The City has been replacing existing undersized and
deteriorated storm sewer lines each year to the extent that funding is made available for this purpose.
Replacing and/or upsizing will help reduce flooding and associated maintenance costs, improve traffic
circulation during the heavy rain events.
The Consultant Engineer, LJA Engineering, was selected via the RFQ process, and the project is in the
design phase (funded for FY 21-22) and the construction will start February 2023.
For FY 22-23, staff is recommending adding funding for the construction of this 18” failed storm sewer
pipe, adding manholes, junction boxes, and repair the street sections after the construction/replacement
is complete.
Page 27 of 43
FISCAL YEAR 2022-23 DECISION PACKAGE 4
Item:Proposed funding sources and levels of various position and benefit additions.
Initiating Department/Presenter:Finance Department, Steve Ritter, Director of Finance
Human Resources Department, Darren Drastata, Director of
Human Resources
Executive Summary: The City Manager’s Recommended 2022-23 Budget proposes the addition of
eight and a half (8.5) full-time positions and ten (10) re-class positions in in the General Fund, one (1)
new position in the Solid Waste Fund and one and one-half (1.5) new positions in the Hotel Motel Fund .
In addition to the new positions, to stay competitive in recruiting and retention, funding is allocated for a
2.5% market adjustment effective October 1, 2022.
New Positions:
General Fund positions:
two (2) new fire fighter positions,
three (3) new police officer positions (Lieutenant, Sergeant and one Patrol Officer),
one (1) graduate engineer,
one (1) code enforcement officer,
one (1) economic Development Specialist
½ position for Part-time (20 hrs. per week) Records/Communications Specialist –City Secretary
Other funds new positions:
one (1) Solid Waste driver – (Solid Waste Fund)
one (1) Facility and Grounds Technician – (Hotel/Motel Fund)
½ position for Part-time Guest Services Representative - (Hotel/Motel Fund)
Financial Implications:
Funding Source
Fund Operational
Budget
Proposed Use of
Unallocated Reserves
Total
General 1,331,076 1,331,076
Utility 102,293 102,293
Solid Waste 99,214 99,214
PD School Resource Officer SRF 14,970 14,970
Art 5,313 5,313
Hotel/Motel 99,601 99,601
Page 28 of 43
Detailed Discussion and Explanation:
General Fund:
New Positions:
Two Fire Fighters (Fire Dept.) -$134,002 -Salary & Benefits & $15,000 Safety/Bunker Gear/ Training
Three Police Officers (Police Dept.) - $330,071
o Lieutenant - $123,740 - Salary & Benefits & $5,820 Uniform/Training/Computer set up
o Sergeant - $104,883 – Salary & Benefits & $5,820 Uniform/Training/Computer set up
o Patrol Officer - $85,808 – Salary & Benefits & $4,000 Uniform/Training/Computer set up
Graduate Engineer (Engineering) - $77,881 - Salary & Benefits & $6,550 Computer/Training
Code Enforcement Off. (Inspections) -$63,071 – Salary & Benefits & $5,088 Computer/Training
Economic Development Spec. (ED Dept.) –$81,311 - Salary & Benefits & $6,100
Computer/Training
Part-time Records/Communications Specialist (City Sec. Dept.) – $20,840 Salary & Benefits &
$1,820 Computer
Additional Salary & Benefit Considerations:
Reclass Positions:
Human Resources Coordinator- $2,195
Public Works Administrator - $3,267
Lead Facility Technician - $3,348
Project Analyst - $4,791
Part-time Positions -GF =$72,974
Economic Development Director - $5,421
Fire Department – Chief and Asst. Chief - $12,270
Fire Department – Lieutenant pay /Fire Marshall -$18,070
Fire Department – Captains/Training Captain and ER Mgr. (6) positions - $13,547
Commercial Driver’s License Pay – GF=$40,535
2.5% Market Adjustment (12 Months) All Employees in General Fund - $393,924
Additional Considerations:
311 Phone Service - $19,000
Utility Fund:
Additional Salary & Benefit Considerations:
Reclass Part-time Positions -UF =$3,735
Commercial Driver’s License Pay UF=$16,214
2.5% Market Adjustment (12 Months) - $82,344
Page 29 of 43
Solid Waste Fund:
New Position – Solid Waste Relief Driver (Commercial Collections Dept.) - $55,999 – Salary & Benefits &
$2,037 Training/Uniform
Additional Salary & Benefit Considerations:
Reclass Part-time Positions -SW =$2,991
Commercial Driver’s License Pay UF=$11,792
2.5% Market Adjustment (12 Months) - $26,395
School Resource Officer SRF:
Additional Salary & Benefit Considerations:
Market Adjustment (12 Months) - $14,970
Art SRF:
Additional Salary & Benefit Considerations:
Reclass Part-time Positions -Art - $3,232
2.5% Market Adjustment (12 Months) - $2,081
Hotel/Motel SRF:
Additional Salary & Benefit Considerations:
Facility & Grounds Maintenance - $52,016 Salary & Benefits/ Uniform/Cell Phone
Lawnmower/tools/computer - $20,500
Part-time Guest Services Representative - $11,804 – Salary & Benefits
Reclass Part-time Positions -H/M=$9,652
2.5% Market Adjustment (12 Months) - $5,629
Page 30 of 43
FISCAL YEAR 2022-23 DECISION PACKAGE 5
Item:Proposed Uses of Unallocated Reserves from each fund
Initiating Department/Presenter:Finance Department, Steve Ritter, Director of Finance
Executive Summary: Each fund within the City accumulates Unallocated Reserves. Unallocated
Reserves result from when revenues exceed expenditures. Because Unallocated Reserves result from
one-time, unanticipated circumstances, it is recommended that Unallocated Reserves be spent on one-
time expenditures with minimal and identified associated operating expenses.
In the City Manager’s Recommended 2022-2023 Budget, various one-time expenditures are proposed for
Council’s consideration. Below is a detailed listing of the projects proposed for the use of Unallocated
Reserves by fund.
Financial Implications:
Fund Audited Beginning
Unallocated Reserves
as of September 30,
2021
Estimated Amount of Unallocated
Reserves in excess of stated policy
level at September 30, 2022
Proposed Use of Fund
Unallocated Reserves
FY 22-23
General 11,678,221 1,882,400 1,204,635
Utility 9,064,262 1,327,000 835,707
Solid Waste 3,919,674 1,674,600 327,765
PD SRO -SRF 235,304 No policy stated 11,082
Art SRF 177,542 No policy stated 31,581
Hotel/Motel 880,079 No policy stated 40,377
Detailed Discussion and Explanation:
General Fund:
•Time Keeping Software - $50,000
•Service Center Mill & Overlay – Post Construction - $106,043
•Walk Behind Concrete Saw - $20,000
•New AC Machine for Fleet Maintenance - $12,000
•Extended 2 Shop Bays in Fleet Maintenance - $165,000
•Recreation Shed - $15,000
•Bleachers/Park Amenities - $25,000
•Police Patrol Car - $73,480
•Overhead Door Replacement for Fire Stations # 1 & # 4 - $22,000
•40’ Container for Fire Department Training – $13,850
•Hazardous Material Response Equipment - $28,500
•New Vehicle for Program Manager - $36,201
•New Vehicle for new Code Enforcement Officer - $36,201
•Wischnewsky Development Agreement - $320,000
•Step & Merit Increase - $281,360
Page 31 of 43
Utility Fund:
•Hydro pillar exterior cleaning - $35,000
•#2 Ground Storage tank Rehab - $375,000
•Additional Lawn mower for water plants - $16,500
•Lift station PLC/Radio Replacements – SCADA -$81,000
•Replace Centrifuge Pumps and Waste Pump - $132,000
•6” Double disc return pump - $138,000
•Step & Merit Increase - $58,207
Solid Waste Fund:
•6030 HDB Vertical Baler - $17,203
•Radios (12 x $3,051 ea.) - $36,613
•Solid Waste Rate Study - $75,000
•Pour concrete in front of inbound side scale house - $32,208
•Vehicle Replacement Payment Increase - $148,405
•Step & Merit Increase - $18,336
PD School Resource Officers:
•Step & Merit Increase - $11,082
Art Fund:
•Driveway Repairs for Wynne Home - $29,832
•Step & Merit Increase - $1,719
Hotel/Motel Fund:
•Truck for new Facility & Grounds Maintenance personnel - $36,500
•Step & Merit Increase - $3,877
Page 32 of 43
CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 2.c.
Agenda Item: Consider authorizing the City Manager to enter into architectural facade easement
agreements with property owners to continue the preservation efforts of the Richard Haas art murals in
the downtown area.
Initiating Department/Presenter: Economic Development
Presenter:
Tammy Gann, Director of Economic Development
Recommended Motion: Move to authorize the City Manager to enter into architectural facade
easement agreements with the following property owners as listed to continue the preservation efforts
of the Richard Haas art murals in the downtown area.
1. R & G Interests, LLC - 1021 12th Street
2. GIbbs Brothers & Co - 1110 11th St
3. W.L. Smither Estate (Ralph Lawson)- 1104 11th St. & 1108 11th St.
4. Robert C. Ernst, Jr. - 1113 12th St.
5. Thomas J. Mitchell - 1112 11th St.
6. Gibbs Brothers & Co. -1118 & 1118 1/2 11th
7. Thomas J. Mitchell- 1114 11th St.
8. Carey Lee & Windy R. Looney - 1110 Sam Houston Ave.
9. Friends for the Improvement of the Old Town Theatre - 1023 12th St.
10. John Kerr Smither - 1215-1221 Sam Houston Ave.
11. Gibbs Brothers & Co - 1011 University Ave.
12. Drew Slack Management Corp, Inc - 1114 Sam Houston Ave.
Strategic Initiative: Goal #1, City Appearance - Provide policies, amenities, and events that enhance the
City’s already beautiful and historic natural environment.
Discussion: The City of Huntsville executed architectural facade easement agreements with property
owners upon installation of the Richard Haas murals in the downtown area. The architectural facade
easement agreements ranging from 10-25 years each, have expired. The street exterior facade of the
buildings with the murals constitutes an important element in the architectural cityscape of the City of
Huntsville. This contributes significantly to the cultural heritage and visual beauty of the City of
Huntsville and should be preserved. The easement agreements allow for the City of Huntsville to
continue the preservation of the murals and establishes a 25-year commitment between both parties
for the continuity of art in downtown Huntsville.
The terms of the easements address the maintenance, modification, replacement, and removal of the
murals. In these terms, the City is responsible for all maintenance and has the right to make
modifications or replace artwork as deemed necessary. Property owners cannot remove the murals and
Page 33 of 43
if the City chooses to remove them, the City is responsible for restoring the placement of the mural to its
prior condition. The artistic integrity is also protected, in which the property owner or other persons
cannot interfere with the murals by placing obstructions on or in front of the murals or by erecting
structures adjacent to, above, or below the murals. The City retains all ownership of the murals,
including marketing, copyright, and exhibition rights. The property owners or tenants are allowed to
include the murals in photographs, brochures, etc. as an incidental part of advertising the business at
the stated location.
This request is to authorize the City Manager to enter into easement agreements with the following
property owners for the preservation of the existing murals:
1. R & G Interests, LLC - 1021 12th Street
2. GIbbs Brothers & Co - 1110 11th St
3. W.L. Smither Estate (Ralph Lawson)- 1104 11th St. & 1108 11th St.
4. Robert C. Ernst, Jr. - 1113 12th St.
5. Thomas J. Mitchell - 1112 11th St.
6. Gibbs Brothers & Co. -1118 & 1118 1/2 11th
7. Thomas J. Mitchell- 1114 11th St.
8. Carey Lee & Windy R. Looney - 1110 Sam Houston Ave.
9. Friends for the Improvement of Old Town Theatre - 1023 12th St.
10. John Kerr Smither - 1215-1221 Sam Houston Ave.
11. Gibbs Brothers & Co - 1011 University Ave.
12. Drew Slack Management Corp, Inc - 1114 Sam Houston Ave.
Previous Council Action: The City of Huntsville executed architectural facade easement agreements
with individual property owners upon installation of the Richard Haas murals. The years of execution
ranged from 10-25 years.
Financial Implications:
The easements do not incur a cost to the City. However, the murals are on a ten-year maintenance
schedule and funds are budgeted accordingly per fiscal year for an amount not to exceed $10,000.
Approvals:
Tammy Gann
Leonard Schneider
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Richard Hass Mural Locations Map
Page 34 of 43
13TH ST
12TH ST UNIVERSITY AVE10TH ST
SAM HOUSTON AVE13TH ST
12TH ST
13TH ST
12TH ST
UNIVERSITY AVEUNIVERSITY AVE11TH ST
SAM HOUSTON AVESAM HOUSTON AVE11TH ST
11TH ST
Service Layer Credits: The City of Huntsville, TX GIS Division
DATE: 8/26/2022 CITY SERVICE CENTER
448 STATE HIGHWAY 75
HUNTSVILLE, TX, 77320
www.huntsvilletx.gov/gis
CITY OF HUNTSVILLE, TX
ENGINEERING DEPARTMENT / GIS DIVISION
The City of Huntsville, TX
Richard Haas Mural Locations
8
On Any Print Size
0 60 12030 Feet
On 36 x 48 inch Print
1:360
Layout: Architectural E (36 x 48) - Portrait
GIS DATA & MAP DISCLAIMER: The City of Huntsville, Texas shall not be held liable for improper or incorrect use of the data described and/or contained
herein. These data and related graphics are not legal documents and are not intended to be used as such. The information contained in these data is
dynamic and may change over time. These data are not better than the original sources from which they were derived. It is the responsibility of the
data user to use the data appropriately and consistent within the limitations of geospatial data in general and these data in particular. The related graphics
are intended to aid the data user in acquiring relevant data; it is not appropriate to use the related graphics as data. The City of Huntsville, Texas or its
employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. No warranty expressed or implied is
made regarding the utility of the data on another system or for general or scientific purposes, nor shall the act of distribution constitute any such warranty.
This disclaimer applies both to individual use of the data and aggregate use with other data. Furthermore, these data are to be used for graphical
representation only. The accuracy is not to be taken/used as data produced for engineering purposes or by a Registered Professional Land Surveyor for
the State of Texas. For this level of detail, supervision and certification of the produced data by a Registered Professional Land Surveyor for the State of .
Texas would have to be performed. The City of Huntsville assumes no responsibility for the accuracy of said data.
Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet
Walker County
Courthouse
1118 11th St
1114 11th St
1110 11th St
1104 & 1108 11th St
1110 Sam Houston Ave
1113 12th St
1023 12th St
1215 - 1221 Sam Houston Ave
1021 12th St
1112 11th St
1114 Sam Houston Ave
1101 University Ave
Page 35 of 43
CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 2.d.
Agenda Item: First Reading - Consider authorizing the City Manager to award and enter into a contract
with Legacy Builders, Inc., for the construction of the Animal Control Facility.
Initiating Department/Presenter: Public Works
Presenter:
Brent Sherrod, Public Works Director
Recommended Motion: No Action required, First Reading. Should the Council wish to waive the
second reading, the appropriate motion would be: Move to waive the two reading requirements of the
rules of procedure and authorize the City Manager to award and enter into a contract with Legacy
Builders, Inc., for the construction of the Animal Control Facility in the amount of, (not to exceed),
$1,406,370.
Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The original design to construct an Animal Control Facility near the existing Solid Waste
Division offices at the Transfer Station was completed and bid in 2017. On July 11, 2017, the City Council
voted to reject the bids that were received on May 24, 2017, upon the recommendation of the City
Manager at that time. Also at that time, the decision was made to purchase the pre-engineered metal
building for the project. The building materials were delivered and have been stored inside an existing
structure at the Transfer Station. The project was put on hold until recently when the plans were
updated, revised and rebid. To accomplish this, the City solicited sealed proposals for the construction
of the building that was previously purchased along with additional office space buildout in the existing
Solid Waste office to house the Animal Shelter operations staff. The bid notice was published as
required in the Huntsville Item and posted on the City of Huntsville website and on the Public Purchase
bid platform. Nine (9) bids were received and opened on July 28, 2022, in response to an invitation for
bids for this project, with specifications stating an award based on best value to the City. The bids
included a base bid for the additional office space and the new building with phase one of the interior
build out for the animal housing area. Alternative #1 includes phase two of the animal housing area.
Alternative #2 was a reduction in price to use galvanized kennels in lieu of stainless steel. The bids
received are reflected in the attached bid tabulation.
Staff evaluated the bids received to determine the best value for the City. The lowest bidder for the
construction services is Legacy Builders, Inc. and the staff have determined they are also the best value
to the City for this project. Several references were contacted in both the private and public sector and
all references were very positive. Therefore, staff recommends awarding the contract to Legacy
Builders, Inc. including alternative #1 in the amount of $1,406,370. Alternative #2 is not recommended.
The remainder of the funds in the account will be reserved for any contingencies that occur during the
construction process and FF&E.
Page 36 of 43
Previous Council Action: The City Council rejected all bids for the Animal Control Facility at their
meeting on July 11, 2017.
Financial Implications: Item is budgeted: 819-81902-62300 In the amount of: $2,420,906.60
Approvals:
Brent Sherrod
Steve Ritter
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Bid Tab - Bid NO. 22-23 Animal Control Facility Construction
Page 37 of 43
Responder Base ITB Amount Alternat No. 1 Alternant No. 2 Calendar Days
Dudley Construction LLC $1,700,000.00 $126,000.00 ($4,000.00)182
Legacy Builders, Inc.$1,295,464.00 $110,906.00 No Bid 152
Constructon Manager of Southeast Texas $2,200,000.00 $30,000.00 ($100,000.00)220
Collier Construction LLC $1,494,000.00 $105,000.00 ($40,000.00)180
LDF Construction, Inc.$1,667,000.00 $64,000.00 ($37,300.00)210
Nash Industries $1,948,000.00 $110,000.00 No Bid Not Provided
Doughtie Construction Co., Inc.$1,561,339.00 $59,561.00 ($25,000.00)300
Frost Construction Co., Inc.$1,688,000.00 $175,000.00 ($10,000.00)240
Cox Commercial Construction LLC $1,800,000.00 $125,800.00 ($46,100.00)252
Bid Tabulation
Project Name: Bid NO. 22-23 Animal Control Facility Construction
Location: 1212 Avenue M Huntsville, TX 77340
Date: Thursday, July 28, 2022 Time: 2:00 P.M. Central Time
Page 38 of 43
CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 3.a.
Agenda Item: Consider the appointments to the City of Huntsville Boards and Commissions for expired
terms or vacant board positions.
Initiating Department/Presenter: City Council
Presenter:
Andy Brauninger, Mayor
Recommended Motion: Move to appoint the Board and Commission members as presented.
Strategic Initiative: Goal #5, Resource Development - Enhance the quality of life for citizens, businesses
and visitors by leveraging the human and fiscal resources available to the community.
Discussion: Please see the attached list for appointments or reappointments to the following City of
Huntsville Boards and Commissions: Art Commission, Housing Authority, Main Street Program Advisory
Board, Parks and Recreation Advisory Board, Planning Commission, Tourism Advisory Board, and
Veterans Affairs Advisory Board. The positions on these Boards and Commissions are either expiring on
August 31, 2022, or are vacant and need to be filled.
Previous Council Action:
Financial Implications: None
Approvals:
Rick Rudometkin
Aron Kulhavy
Kristy Doll
Associated Information:
1. Boards for 8-6-22 CC Mtg
Page 39 of 43
BOARD NAME SEAT
#
APPOINT/
REAPPOINT
BOARD
MEMBERS
TERM
EXPIRES
ARTS COMMISSION
2 Reappoint Betsy Maloney 08/31/2025
5 Reappoint Rosalyn Kelly 08/31/2025
6 Reappoint Margaret Smith 08/31/2025
HOUSING AUTHORITY
1 Reappoint Sally Dowis 08/31/2024
2 Appoint Sal Salazar 08/31/2023
4 Reappoint Carolyn Lewis 08/31/2024
5 Appoint Linda Roberts 08/31/2023
MAIN STREET PROGRAM ADVISORY BOARD
2 Reappoint Weslie Gray 08/31/2024
3 Reappoint Sandra Gray 08/31/2024
6 Reappoint Cheryl Spencer 08/31/2024
7 Reappoint Malissa Williams 08/31/2024
PARKS AND RECREATION ADVISORY BOARD
6 Appoint Jennifer Harrison 08/31/2024
7 Reappoint Nessa Irving 08/31/2024
9 Reappoint Nate Grigsby 08/31/2025
10 Appoint Lateel Richardson 08/31/2025
11 Appoint Airca Castleberry 08/31/2025
PLANNING COMMISSION
4 Appoint Benjamin Sessions 08/31/2025
5 Reappoint Jim Gumm 08/31/2025
6 Reappoint Rhonda Carpenter 08/31/2025
TOURISM ADVISORY BOARD
2 Appoint George Renner 08/31/2025
3 Reappoint Matt Childers 08/31/2025
6 Appoint Karla Christian 08/31/2024
7 Reappoint Brandon Cooper 08/31/2025
VETERANS AFFAIRS ADVISORY BOARD
1 Reappoint Leigh-Anne Stewart 08/31/2025
5 Reappoint Liesa Hackett 08/31/2025
6 Reappoint Leta Reiner 08/31/2025
7 Appoint Kimberly Klock 08/31/2024
10 Appoint Duane Clark 08/31/2025
12 Appoint Randy Thompson 08/31/2024
14 Reappoint Trish Faires 08/31/2025
15 Reappoint Robert Kane Jr.08/31/2025
Page 40 of 43
CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 4.a.
Agenda Item: Sheila Molitor - Cat Problem
Initiating Department/Presenter: Other
Presenter:
Recommended Motion: Not Applicable
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Kristy Doll
Associated Information:
Page 41 of 43
CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 4.b.
Agenda Item: Zelma Gunn - Speaking on getting help to start a business
Initiating Department/Presenter: Other
Presenter:
Recommended Motion: Not applicable
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Kristy Doll
Associated Information:
Page 42 of 43
CITY COUNCIL AGENDA
9/6/2022
Agenda Item Number: 7.a.
Agenda Item: City Council will convene in closed session as authorized by Texas Government Code,
Chapter 551, Section 551.074 – Personnel Matters: regarding the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Attorney
Leonard Schneider.
Initiating Department/Presenter: City Attorney
Presenter:
Leonard Schneider, City Attorney
Recommended Motion: NA
Strategic Initiative:
Discussion:
Previous Council Action:
Financial Implications:
Approvals:
Leonard Schneider
Aron Kulhavy
Kristy Doll
Associated Information:
Page 43 of 43