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City Council Meeting Agenda Packet 5-17-20221 CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Bert Lyle, Position 1 At-Large Dee Howard Mullins, Position 2 At-Large Vicki McKenzie, Position 3 At-Large Pat Graham, Position 4 At-Large Daiquiri Beebe, Ward 1 Russell Humphrey, Mayor Pro Tem, Ward 2 Deloris Massey, Ward 3 Jon Strong, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, MAY 17, 2022 WORKSHOP 5:00 P.M. – Large Conference Room REGULAR SESSION 6:00 P.M. - City Council Chambers Huntsville City Hall, 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and may need auxiliary aids or services are requested to contact the City Secretary’s office (936.291.5413) two working days prior to the meeting for appropriate arrangements. WORKSHOP (5:00 p.m.) a. Presentation from TEX-21 Corridor Coalition DISCUSSION MAIN SESSION (6:00 p.m.) CALL TO ORDER INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. PROCLAMATION a. Proclamation No. 2022-15 for National Public Works Week PRESENTATIONS PUBLIC HEARING a. Public Hearing to receive comments from all interested persons on the proposed annexation of approximately 263 acres in MUD No. 1, south of the current city limits and south of Veterans Memorial Blvd and east of Montgomery Rd. 1. CONSENT AGENDA The presiding officer will call for public comments before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Consider approving the Minutes from the May 3, 2022, Regular City Council Meeting. b. Consider adoption of Ordinance 2022-17 to amend the budget for FY 21-22 and/or CIP Project budgets c. Consider authorizing the City Manager to execute amendment No. 1 to the Development Agreement with East Loop Investments, LLC., for the development of the 350 +/- acre development for a single- Page 1 of 85 2 family master planned community. d. Consider authorizing the City Manager to enter into an agreement with Aurora Technical Services, LLC for professional engineering services for the FY21/22 Waterline Replacement Project. e. Consider authorizing the City Manager to enter into a contract with T Construction LLC for the rehabilitation of sanitary sewer lines. 2. STATUTORY AGENDA a. FIRST READING: Consider authorizing the City Manager to award the purchase of Street Milling/Overlay Services. Brent Sherrod, Public Works Director b. FIRST READING: Consider Ordinance 2022-18 for the proposed annexation of approximately 263 acres located south of the current City limits, south of Veterans Memorial Blvd and east of Montgomery Rd. c. FIRST READING: Consider authorizing the City Manager to award and enter into a contract with Christensen Building Group for Construction Manager-at-Risk (CMAR) services for the City Hall Building Project. d. FIRST READING: Consider authorizing the City Manager to enter into an agreement with Halff Associates, Inc. for professional engineering services for FY 21-22 Wastewater Lines Replacement Projects. e. Presentation, discussion, and possible action to approve Resolution No. 2022-18 to initiate condemnation under Chapter 21 of the Texas Property Code for two temporary construction easements, each twenty (20) feet in width, lying on both sides and adjacent to the permanent easement property, Segment One and Segment Two previously authorized to be condemned on March 1, 2022 , to lay a sanitary sewer line generally located approximately 3.5 miles north northeast of City Hall along the east side of Parker Creek, across a property more particularly described as: 1) an easement property being a strip of land, forty (40) feet in width, containing 3.523 acres of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36 and the WILEY PARKER LEAGUE, Abstract No. 37, Walker County, Texas, and being out of and upon a called 488.63 acre tract described in a Deed from Dorothy Thomason Family Partnership, LTD. to Edwin E. Thomason and wife, Sandy S. Thomason, dated June 2, 2006, recorded in Volume 753, page 201, Official Public Records of Walker County, Texas. 2) an easement property being a strip of land, twenty (20) feet in width, containing 0.778 acre of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36 and the WILEY PARKER LEAGUE, Abstract No. 37, Walker County, Texas, and being out of and upon a called 488.63 acre tract described in a Deed from Dorothy Thomason Family Partnership, LTD. to Edwin E. Thomason and wife, Sandy S. Thomason, dated June 2, 2006, recorded in Volume 753, page 201, Official Public Records of Walker County, Texas. f. Presentation, discussion, and possible action to approve Resolution No. 2022-19 to initiate condemnation under Chapter 21 of the Texas Property Code for two temporary construction easements, each twenty (20) feet in width, lying on both sides and adjacent to the permanent easement property previously authorized to be condemned on March 1, 2022 to lay a sanitary sewer line generally located approximately 4 miles northeast of City Hall along the south side of Parker Creek, across a property more particularly described as: 1) an easement property being a strip of land, forty (40) feet in width, containing 1.881 acres of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36, Walker County, Texas, and being out of and upon TR.-1 92.96 AC. according to a Plat of Calvin M. Ellisor Property Tracts 1 & 2 recorded in Volume 4, page 4, Plat Records of Walker County, Texas, said Tract 1 (92.96 acres) conveyed in a Deed from Calvin M. Ellisor and wife, Irene Ellisor to Jerry Ellisor and Byron Ellisor, dated February 15, 2007, recorded in Volume 794, page 462, Official Public Page 2 of 85 3 Records of Walker County, Texas. 3. CITY COUNCIL/MAYOR/CITY MANAGER 4. REQUESTS FOR CITIZEN PARTICIPATION (An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken.) a. Jeanie Jeanie - Raise awareness for Isaiah 117 House 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 6. ITEMS OF COMMUNITY INTEREST 7. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.072 for deliberation regarding the purchase of real property in the j W Adams survey (A- 62). b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 – Personnel Matters: regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Secretary Kristy Doll. 8. RECONVENE Take action on item discussed in executive session, if needed. ADJOURNMENT *If during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property; 551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices; 551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristy Doll, City Secretary, do hereby certify that the above notice was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City’s website, www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 5/13/2022 Kristy Doll TIME OF POSTING: 10:00 a.m.Kristy Doll, City Secretary TAKEN DOWN: Page 3 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: a. Agenda Item: Presentation from TEX-21 Corridor Coalition Initiating Department/Presenter: City Council Presenter: Andy Brauninger, Mayor Recommended Motion: Not applicable Strategic Initiative: Goal #6, Finance - Provide a sustainable, efficient and fiscally sound government through conservative fiscal practices and resource management. Discussion: None Previous Council Action: Financial Implications: Approvals: Kristy Doll Associated Information: Page 4 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: a. Agenda Item: Proclamation No. 2022-15 for National Public Works Week Initiating Department/Presenter: City Council Presenter: Andy Brauninger, Mayor Recommended Motion: Not applicable Strategic Initiative: Discussion: None Previous Council Action: None Financial Implications: None Approvals: Kristy Doll Associated Information: Page 5 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: a. Agenda Item: Public Hearing to receive comments from all interested persons on the proposed annexation of approximately 263 acres in MUD No. 1, south of the current city limits and south of Veterans Memorial Blvd and east of Montgomery Rd. Initiating Department/Presenter: Development Services Presenter: Armon Irones, City Planner Recommended Motion: No motion required Strategic Initiative: Goal #3 - Economic Development - Promote and enhance a strong and diverse economy. Discussion: This Public Hearing is to receive comments from all interested persons on the proposed annexation of approximately 263 acres in MUD No. 1. East Loop Investments, LLC. is the owner of approximately 350 acres of land, approximately 87 acres of which is located within the City’s corporate boundaries, and approximately 263 acres of which is located in the City’s Extra-Territorial Jurisdiction (ETJ) south of the current city limits and south of Veterans Memorial Blvd and east of Montgomery Rd. Notice of the public hearing was published in the Huntsville Item on April 30, 2022 and posted on the city's web site. Previous Council Action: No previous action Financial Implications: None at this time Approvals: Kevin Byal Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: Page 6 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 1.a. Agenda Item: Consider approving the Minutes from the May 3, 2022, Regular City Council Meeting. Initiating Department/Presenter: City Secretary Presenter: Kristy Doll, City Secretary Recommended Motion: Move to approve the Minutes of the Regular City Council meeting held on April 19, 2022. Strategic Initiative: Discussion: None Previous Council Action: Not applicable Financial Implications: None Approvals: Kristy Doll Associated Information: 1.May 3, 2022 City Council Minutes Page 7 of 85 1 MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 3rd DAY OF MAY 2022, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00 p.m. The Council met in a workshop and regular session with the following: COUNCILMEMBERS PRESENT: Daiquiri Beebe, Russell Humphrey, Dee Howard Mullins, Jon Strong, Andy Brauninger, Pat Graham, Deloris Massey, Bert Lyle, Vicki McKenzie COUNCILMEMBERS ABSENT: OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Leonard Schneider, City Attorney WORKSHOP (5:00 p.m.) a. CivicClerk Board Portal training MAIN SESSION (6:00 p.m.) CALL TO ORDER Mayor Brauninger called the meeting to order at 6:00 p.m. INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. Mayor Brauninger gave the invocation and led the pledges. PROCLAMATION a. Proclamation No. 2022-13 for National Day of Prayer b. Proclamation No. 2022-14 for National Travel and Tourism Week PRESENTATIONS a. Presentation to dedicate Nicole Way PUBLIC HEARING a. Public Hearing to hear testimony concerning the consideration of a Conditional Use Permit (CUP) Application for the expansion of a Commercial Vehicle Maintenance Shop to be developed on property located at 315 SH 75. Mayor Brauninger opened the public hearing at 6:13 p.m. Page 8 of 85 2 Charles Young, Planner, provided information on the Conditional Use Permit for the property located at 315 SH 75, Huntsville Discount Tire. Citizen comments heard in support of the CUP application: None Citizen Comments heard in opposition of the CUP application: None Mayor Brauninger closed the public hearing at 6:20 p.m. 1. CONSENT AGENDA The presiding officer will call for public comments before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Consider approving the Minutes from the April 19, 2022, Regular City Council Meeting. b. Consider adoption of Ordinance 2022-13 to amend the budget for FY 21-22 and/or CIP Project budgets. c. Consider authorizing the City Manager to enter into a contract with AG/CM to provide building inspection and plan review services to supplement existing inspection staff levels. d. SECOND READING: Consider adoption of Ordinance 2022-14, amending the Huntsville Municipal Code, specifically Chapter 10, Aviation, Article III, Airport Advisory Board, Section 10-40 (a), increasing the number of board members from seven (7) to nine (9). Councilmember Daiquiri Beebe made a motion to approve Consent Agenda items a, b, c, and d. The motion was seconded by Councilmember Pat Graham. Yes: Andy Brauninger, Russell Humphrey, Daiquiri Beebe, VIcki McKenzie, Deandra (Dee) Mullins, Deloris Massey, Jon Strong, Pat Graham, Bert Lyle No: None 2. STATUTORY AGENDA a. Consider approving a Conditional Use Permit Application for the expansion of a Commercial Vehicle Maintenance Shop to be developed on property located at 315 SH 75. Councilmember Daiquiri Beebe made a motion to approve the Conditional Use Permit Application 01- 2022, allowing for the expansion of a Commercial Vehicle Maintenance Shop to be developed on property located at 315 SH 75, in accordance with the conditions of the draft letter of approval as recommended by the Planning Commission. The motion was seconded by Councilmember VIcki McKenzie. Yes: Andy Brauninger, Russell Humphrey, Daiquiri Beebe, VIcki McKenzie, Deandra (Dee) Mullins, Deloris Massey, Jon Strong, Pat Graham, Bert Lyle No: None Page 9 of 85 3 b. FIRST READING: Consider authorizing the City Manager to enter into an agreement with Lockwood, Andrews & Newnam, Inc. for professional engineering services for the FY 21-22 McGary Creek Lift Station Expansion Project. Councilmember Russell Humphrey moved to waive the requirement for reading at two separate meetings and to authorize the City Manager to enter into an agreement with Lockwood, Andrews & Newnam, Inc. for professional engineering services for the FY 21-22 McGary Creek Lift Station Expansion Project in the estimated amount of $418,480.00.. The motion was seconded by Councilmember VIcki McKenzie. Yes: Andy Brauninger, Russell Humphrey, Daiquiri Beebe, VIcki McKenzie, Deandra (Dee) Mullins, Deloris Massey, Jon Strong, Pat Graham, Bert Lyle No: None c. FIRST READING: Consider authorizing the City Manager to enter into an agreement with LJA Engineering for professional engineering services for FY 21-22 Waterline Replacement Projects. Councilmember Russell Humphrey moved to waive the requirements for reading at two (2) separate meetings and authorize the City Manager to enter into an agreement with LJA Engineering for professional engineering services for FY 21-22 Waterline Replacement Projects. . The motion was seconded by Councilmember VIcki McKenzie. Yes: Andy Brauninger, Russell Humphrey, Daiquiri Beebe, VIcki McKenzie, Deandra (Dee) Mullins, Deloris Massey, Jon Strong, Pat Graham, Bert Lyle No: None d. FIRST READING: Consider adoption of Ordinance No. 2022-16 suspending the rates proposed by Centerpoint Energy Resources Corp., d/b/a Centerpoint Energy Entex Gas Reliability Infrastructure Program (“GRIP”) filing made with the City on March 3, 2022. Councilmember Russell Humphrey moved to temporarily suspend the rules of procedure by waiving the two-reading requirement and to adopt Ordinance 2022-16 approving the rates proposed by Centerpoint Entergy Resources Corp. d/b/a Centerpoint Energy Entex Gas Reliability Infrastructure Program (GRIP) filing made with the City on March 3, 2022. The motion was seconded by Councilmember Daiquiri Beebe. Yes: Andy Brauninger, Russell Humphrey, Daiquiri Beebe, VIcki McKenzie, Deandra (Dee) Mullins, Deloris Massey, Jon Strong, Pat Graham, Bert Lyle No: None 3. CITY COUNCIL/MAYOR/CITY MANAGER Councilmember Jon Strong clarified his statement from a prior meeting. 4. REQUESTS FOR CITIZEN PARTICIPATION (An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken.) Page 10 of 85 4 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 6. EXECUTIVE SESSION a. Executive Session - City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 to receive legal advice on Easement Acquisition for Utilities. City Council convened in Executive Session at 6:42 p.m. 7. RECONVENE City Council reconvened at 6:54 p.m. ADJOURNMENT *If during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Section 551.071 – consultation with counsel on legal matters; 551.072 – deliberation regarding purchase, exchange, lease or value of real property; 551.073 – deliberation regarding a prospective gift; 551.074 – personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 – implementation of security personnel or devices; 551.087 – deliberation regarding economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on the items addressed during Executive Session. Mayor Brauninger adjourned the meeting without objection at 6:54 p.m. Page 11 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 1.b. Agenda Item: Consider adoption of Ordinance 2022-17 to amend the budget for FY 21-22 and/or CIP Project budgets Initiating Department/Presenter: Finance Presenter: Steve Ritter, Finance Director Recommended Motion: Move to adopt Ordinance 2022-17 to amend the budget for FY 21-22 and/or CIP Project budgets. Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government through conservative fiscal practices and resource management. Discussion: Detailed explanations for the Budget Amendments are provided in the attachment, Exhibit A, to the Ordinance. The Budget Amendment was discussed with the Finance Committee at their May 17, 2022 meeting. The potential need for the Budget Amendment was discussed with the Finance Committee at their April 18, 2022 meeting. Previous Council Action: None Financial Implications: See the attached Ordinance and related Budget Amendment (Exhibit A) Approvals: Steve Ritter Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.ORDINANCE 2022-17 - Budget Amendments 5.17.22 council meeting 2.Exhibit A 5-17-22 BAs Council Page 12 of 85 ORDINANCE NO. 2022-17 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2021- 2022 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP) BUDGETS, ORDINANCE NO. 2021-27 TO AMEND ADOPTED EXPENDITURES OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2021-2022 Annual Budget and CIP Budgets were adopted by Ordinance 2021-27 on September 21, 2021; WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year; WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City; WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the annual budget for fiscal year 2021 – 2022 and the Capital Improvements Projects (CIP) budget as set forth herein; and WHEREAS, this ordinance combines the independent Council actions into one budget amendment document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: Section 1. The findings set forth above are incorporated into the body of this ordinance. Section 2. The annual budget for fiscal year 2021 – 2022 is hereby amended to include the expenditures and revenues in Exhibit “A” and the Capital Improvements Projects budget is hereby amended to include the expenditures described in Exhibit “A” attached hereto and made a part of this ordinance as if set out verbatim herein. Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance. Section 5. The necessity for amending the budget for the fiscal year 2021 – 2022 and Capital Improvements Projects, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides. Section 6. This ordinance shall take effect immediately after its passage. PASSED AND APPROVED on this the 17th day of May 2022. THE CITY OF HUNTSVILLE, TEXAS __________________________________ Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: ____________________________ _____________________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Page 13 of 85 Budget Amendments FY 21-22 Council - May 17, 2022 Exhibit A Increase:General Fund - Streets - Street Infrastructure/Milling & Paving $491,041 General Fund - Unallocated Reserves $(491,041) Explanation: Bids have been obtained for Street repair and maintenance for streets included for FY 21- 22. The total costs is $2,242,232 with $2,133,468 being the total amount bid and a 2% contingency amount of $43,965. Current remaining budget in the account for these services is $1,751,191 which creates a need for an additional $491,041. The original FY 21- 22 budget for this account was $1,685,000. Council approved adding $1,070,966 to the budget in the October 19, 2021 meeting "carrying over" unused FY 20-21 budget for street repair and maintenance work that could not get done in that fiscal year due to COVID impacts. Of the $1,070,966 there has been $1,004,775 used leaving $66,191 available to be added to the current year original amount of $1,685,000 creating the current budget balance available for the services of $1,751,191. General Fund Unallocated Reserves has a current balance of about $13,000,000 and is estimated to end FY 21-22 with a balance $10,000,000 (before this requested use of approximately $491,000). General Fund's Unallocated Reserve requirement is $7,050,000. Page 14 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 1.c. Agenda Item: Consider authorizing the City Manager to execute amendment No. 1 to the Development Agreement with East Loop Investments, LLC., for the development of the 350 +/- acre development for a single-family master planned community. Initiating Department/Presenter: Development Services Presenter: Kevin Byal, Director of Development Services Recommended Motion: Move to authorize the City Manager to execute amendment No. 1 to the Development Agreement with East Loop Investments, LLC., for the development of the 350 +/- acre development for a single-family master planned community. Strategic Initiative: Goal #3, Economic Development – Promote and enhance a strong and diverse economy. Discussion: The purpose of this amendment is to include statutorily required language concerning the annexation process and timely notice to the developer. Previous Council Action: On March 1, 2022, City Council authorized the City Manager to enter into a development agreement with East Loop, LLC. Financial Implications: None Approvals: Kevin Byal Leonard Schneider Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.Amendmdent 1 Page 15 of 85          8UYlu Yflmu`LaK`Lamu mWXlu`LaK`LamuXlu`GKLuGaKuLamLfLKuYamcumUYlumULu@ABuKGtu cMu.Gt uuItuGaKuILmrLLau mULuYmtucMu%pamlqZ__L u8LsGluZmtuGaKuGlmu-cceu(aqLlm`Laml u -- u LqL_ceLf u 8ULu Zmtu GaKu LqL_ceLfu `Gtu ILu Jc__LJmZqL_tu fLPgiLKu mcu ULfLZau GlumULu 3GfmZLlu 5&8-7u =%57u mULu Zmtu GbKu LqL_ceLfu LamLfLKu Zamcu Gu LqL_ce`Lamu TfLL`Lamu cau CDEEuFuumULuTfLL`LamuTcqLkYaTumULuKLqL_ce`LamucMuGeefcsZ`GmL_tuuGJfLlu cMu_GaKumULu9fGJm uGuecfnYcaucMurVZJUuYlu_cJGmLKurXmUXbu mULuYmtluJcfecfGmLuIcpaKGhYLl uGaKuGu ecfmZcaucMurUXJUu mULu aaLsGmYcau8fGJmuZlu_cJGmLKuXaumULuYmtluLsmfGmLjf[mcfZG_u]pfYlKZJmYcau 8,uZau=G_^Lfucpamt u8LsGlumULucpamtuGaKu =%67 ufmZJ_Lu))ucMumULuTgLL`LamuJcamL`e_GmLlumULuGaaLsGmYcaucMumULu abLsGmZcau 8fGJmuZamcumULuXmtluJcfecfGmLuIcpaKGgXLluGbKu =%67 umULu4GimYLluGTfLLumcuGKKuGuaLru7LJmYcauumcufmZJ_Lu*+ucMumULuTfLL`Lamu /2=u :%6!26 u Zau JcalZKLfGmZcau cMumULu efL`YlLlu `pmpG_u efc`ZlLl u JcqLaGaml u cI_ZTGmZcaluGaKuILaLQmluULfLYauJcamGZaLK umULuZmtuHbKuLqL_ceLfuGTfLLuGluNd__crlu "&578u.0.1;u#5.08u _:ULufLJXmG_lulLmuRfoVuGIcqLuGfLuKLJ_GfLKuofpLuGaKuJcffLJmuGaKuGfLuULfLItuZaJcfecfGmLK GlueGfnucMumUZlu`LaK`Lam 8ULuR__crZaTu7LJmYcauuXluULfLItuGKKLKumcumULuTfLL`LamuGaKuZaJcfecfGmLKuULfLZa NdfuG__uepfeclLl     0 !&%0"0&&0&0'0%0&-0!)0+&0&0 " ("0&&0&0+"&&0%&&(&#/0&0&0&0 *"0%0" ("0.0 ,%0 0 )$&00 &00 sJLemuGluleLJZN\JG__tuG`LaKLKuZaumUZlu`LaK`LamumULuTfLL`LamulUG__ufL`GZauZa S__uRfJLuGaKuLNOLJmuYauGJJcfKGbJLurYmUuZmlucfZTXaG_umLf`luGaKuJcaKXmYcbl >7'$/8<6u4#u82u!2--2=?u Page 16 of 85  ^ ,& %%^ ,$!^T@9^VM89PRC98^O5PTD9R^@5X9^9Z97US98^T@ER^9X9JNOL9MT^ ?P99L9MT^TN^69^9<=97TDX9^5R^N:^TA9^<=97TFX9^5T9^<HQRT^YPDTT9M^56NX9 ^ &.^!^* &%+^&-%^ 5\NQ^ '&%& ^ &.^%$&^$.^ &^%&)^!^&-%^ !* &.^!^,$^ #"$!+^%^'!^!$^ &.^&(!$ .^ ]^ ]^ ]^ &BER^GMRTPWL9MT^Y5R^57IMNYK98?98^69>P9^L9^NM^/01//213//^4^ ^ 6\^M8\^P5VMFM?9P^5\NQ^N;^T@9^DT\^N;^VMTRXFKK9^'9[5R^FM^TA9^75O57CT\^T@9P9DM^RT5T98 ^ %^ NT5P\^#V6KD7^DM^5M8^>P^ T@9^%T5T9^N:^&9[5R^ Page 17 of 85 &,ƒ 7&4,11ƒ 7$0 -!ƒoQIƒubGIjmSIGƒ h@jsSImƒQ@wIƒI{IEuoIGƒ pQTmƒ IxIXfh_Ibpƒ PkJJ`JcqƒqgƒDJƒJLJFqUyJƒAnƒgKƒqRJƒMJFqUyJƒAqJƒNknqƒzkUoqJdƒADgyJ ƒ 3#ƒ233ƒ."ƒ382ƒ .5*39."ƒƒ Anqƒ(ggiƒ%dyJnt`Jdqnƒ((ƒ Aƒ3J|AnƒYUaUqJHƒZUADUYUq}ƒFg`iCd}ƒ *C`Jƒ'JnnJƒ)ƒ6AYJkUAdgƒ 3UqZJƒ /kJnUHJdqƒ ~ƒ ~ƒ ~ƒ 3RUnƒUcnqku`JdqƒzAnƒAFWegz]JHPJHƒDJOkJƒ`Jƒgdƒ::;>ƒ>€<[=\ƒƒD}ƒ   ‚ >?ƒgKƒAnqƒ(ggiƒ%dyJnq`Jdqnƒ((ƒAƒ3J|Anƒ]U`VqJHƒ YUADUYUq}ƒFg`iAc}ƒgdƒDJRA^KƒgKƒnAUHƒYUaUqJHƒYUADUYUq}ƒFgaiAc}ƒ 2(ƒ +grBlƒ/vDYUFƒUcƒAdHƒOkƒqRJƒ2qAqJƒgKƒ3J|Anƒ 66 (05,466  6 36(%&"-.#)'62*$+ /6 1(!,66 6 Page 18 of 85  $   $ $   $$   $$#$ "$ $ $ #$ #$ $ $ !$ #CIhC~oMC~C{C>uoNc_~cD~9_}~9LhBC\C_p~N_xcWxN_L~rMC~9__C{9pNc_~cD~}cug~ehceCjr}~<}~oMC~$No}~cD~ )u_pnxNXXC~4C{9n~}cu~9hC~WCL9ZX}~C_pNoWC@~oc~oMC~IWWczN_L~N_Ech\9oNc_~euhnu9_o~pc~pMC~4C{9n~,c>9X~ (cxCl]C_o~$c@C~2C>pOc_n~ ~9_@~~=  ~  7cu~:hC~_co~hCfuNhC@~oc~C_oCg~N_oc~9_}~9LhCC\C_o~>c\eCXXN_L~}cu~oc~cGCh~}cuh~ejceCjo}~Fdh 9`_C{9oPc_~N_oc~oMC~$No}~cD~)u_onxNWWC  4MC~$No}~ cD~)u_onxNWWC~eW9_n~ pc~;_C{~}cuh~ehceCho}~ evhnu9_p~oc~9~xcWu_o9h}~eCoNpNc_ nu<\NppCA~<}~}cu ~Q_~zMN>M~}cu~9jC~gCfuCnpN_L~pM9p~}cug~egceCjp}~<C~9__C{CA~N_pc~pMC~$Np} N_~>c_Ih\9_>C~zNoM~$M9epCh~~2u<>M9eoCg~$ ~cD~oMC~4C{9n~-c>9W~(cxCha^C_p~$cAC  4MC~9__C{9oNc_~ehc>CAuhCn~9eeXN>9<XC~oc~}cuh~W9_A~zNWX~<C~>c_@u>oCA~nu<np9_oN9WW}~9n IXXczn! 9 7cu~nu<^No~oc~oMC~>Nr}~nC>hCo9j}~}cuh~eCoNpNc_~Fdg~xcXu_p9h}~9__C{9pNc_~cD~}cuh ehceCiq}~T_oc~pMC~$No}~cD~)u_onxNXXC < 4MC~>Nt}~>cu_>NW~Fdh~pMC~$Np}~cD~)u_onxNWXC~>c_nN@Chn~9_@~\9}~9>>Cep~<}~hCncXuoNc_ }cuh~eCoNoNc_~Ih~xcWu_o9h}~9b_C{9pNc_ > 4MC~ )u_pnxNXXC~>No}~ >cu_>NW~ \uno~>c_@u>o~c_C~eu<XN>~MC9hU_L~ c_~oMC~ehcecnC@ 9_`C{9pNc_~<CFdgC~Rp~>9_~9Acep~9_~chAN_9_?C~9`_C{N_L~}cug~X9_A ~@ 4MC~ )u_onxNXXC~>No}~>cu_>NW~\unp~_CLcoN9oC~9_@~C_oCh~N_oc~ 9~zhNooC_~ nChyT>C 9LhCC\C_p~zNoM~}cu~Fdh~pMC~ehcxNnNc_~cD~9WX~>So}~nChxN>Cn~zMN>M~zNWW~<C~9x9NX9<XC~pc }cwh~ehceChs}~uec_~pMC~CGC>oNxC~@9oC~cD~oMC~9``C{9oNc_~9_@~oMC~A9oCn~uec_~zMN>M oMC~$No}~ zNWW~ehcxN@C~ oMcnC~nChyN>Cn~ _cp~ 9x9NX9<WC~c_~ oMC~ CHC>oNxC~@9oC~ cD 9`_C{9oNc_ C 4MC~ $No}~M9n~9~tzc hC9@N_L~hCfuNhC\C_p~oc~e9nn~ch@N_9_>Cn~MczCxCh~oMC~$No} $cu_>NW~\9}~z9NxC~oM9p~hCfuNhC\C_p~"KCh~oMC~9eehcehN9pC~hC9AN_L ~9_~chAN_9_>C 9aaC|Q_L~}cuh~egceCjo}~\9}~<C~e9nnCA~<}~pMC~)u_pnxNWYC~>Np}~>cu_>NW 4MCnC~ejc>CAuhCn~Ih~9`_C{9pNc_~hCfuNgC~}cuh~>c_nC_p~9n~oMC~X9_@cz_Ch  0uhnu9_o~ oc~ 2C>pNc_~ [~N~ cD~oMC~4C{9n~-c>9Y~(cxCmC_p~$c@C ~ pMC~ $No}~ cD )u_onxNWWC~MChC<}~z9NxCn~N\\u_No}~Jc]~nuNo~Ih~oMC~eukecnC~cD~9@VuAN>9oN_L~9~>X9N\~Ih~9 <gC9>M~cD~>c_og9>p $$ $  $ $ $   $ $#$$ $ $  $   $$ $ !$ $#$ $#$ $ #$ $ $  !$ $  $ $ $  $#$   $  !$ 83*(."451%~/.~'/--/6+.(~0"(&~  $&& & !&&% "#& && Page 19 of 85        'Z.S'IZ>7@7K.-Z?;'*7>7KVZ,D@F'AVZ     Z ZZ Z !Z XYZ .II.ZZ'>.G;(BDZ ;K>. Z G.I7-.AKZ 5;IZ8AILHP@.AMZR'IZ',=ADR>.-4.-Z*.3H.Z@.ZDAZ"#$Z Z%%%%Z&Z  Z*V D0Z'IKZ DDFZAQ.IK@.AKIZ Z'Z.T'IZ >9@:K.-Z >;'*;>;MVZ,D@F'AWZDAZ*.5'>0ZD0ZI';-Z>;@7K.-Z>;'*<>;KVZ,D@F'AVZ DN)VZO+>;,Z;CZ'C-Z2EGZK6.ZM'M/ZD1Z.U'JZ  Z $6&16:5 TT&"T!68T&113T%.; 69+ /96T'&T 0(4T)7#,<T -GP=MST T T *STHEEANNB?FTRJCK@OT 2QI>DLT T  T T Page 20 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 1.d. Agenda Item: Consider authorizing the City Manager to enter into an agreement with Aurora Technical Services, LLC for professional engineering services for the FY21/22 Waterline Replacement Project. Initiating Department/Presenter: Engineering Presenter: Kathlie Jeng-Bulloch, City Engineer Recommended Motion: Move to authorize the City Manager to enter into an agreement with Aurora Technical Services for professional engineering services for the FY21/22 Waterline Replacement Project in the estimated amount of $232,060.00. Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The City has been replacing existing undersized and deteriorated waterlines each year to the extent that funding is made available for this purpose. Replacing and/or upsizing will help reduce waterline breaks and associated maintenance costs, improve water circulation and pressure to serve domestic needs and install needed fire hydrants in the water distribution system to provide for fire protection. A Request for Qualification (RFQ) process was conducted, and twenty-seven (27) applications from engineering firms were received. The Evaluation Committee consisted of five (5) staff members from three (3) departments. As a result of this process, the top four (4) Engineering Companies were selected to design four (4) separate projects. Two (2) projects are funded through ARP and two (2) through traditional CIP bond funding. This agenda item refers to the City Council approved CIP FY21-22 Miscellaneous Waterline Replacement Project ID # 22-10-03, 22-10-02.1, 22-10-02.2, and 22-10-02.3: a.Replace 8” Ductile Iron (D.I.) water line along 14th St. from Ave I to Ave G; replace 10” and 8” D.I. water lines along Ave. I from 12th St. to 14th St.; replace 8” D.I. water lines along 12th St., 13th St., 14th St. from Ave I to Ave J. b.Replace approximately 1,250’ of 6” D.I. water line along Birmingham St. from Ave J to Ave H. c.Replace approximately 1,500’ of 6” D.I. water line along University Ave. from 7th St. to Thomason. d.Replace approximately 600’ of 6” D.I. water line along Thomason St. from FM 247 to University Ave. Aurora Technical Services, LLC, Houston, Texas, who ranked 4th based on the application, was Page 21 of 85 recommended to design this waterline project ID 22-10-03, 22-10-02.1, 22-10-02.2, and 22-10- 02.3. Upon the City’s request, Aurora Technical Services met with the City staff (Engineering and Public Works Department) to discuss the replacement/upsizing and routes in more detail. Based on the discussion with Public Works and Engineering Department staff, the estimated scope resulted in the replacement of 1) 2,000’ of 12” water lines; 2) 3,250’ of 8” water lines; 3) 12 Fire Hydrants; 4) 1 (one) 12” Gate Valve and 9 (nine) 8” Gate Valves; 5) Erosion/Sedimentation Control Plans and Traffic Control Plans. The difference between the estimated scope and the planned CIP is due to actual field conditions provided by the Public Works staff at this time. After the Scope of Work meeting, Aurora Technical Services provided their fee proposal, which consisted of waterline replacement design, bidding services, additional services (such as survey, geotechnical services, and material testing) and construction support services. A copy of the scope, fee proposal and associated attachments received from Aurora Technical Services are attached to this agenda item. The total fee proposed by Aurora Technical Services for Basic Services including Construction Phase Services is $173,000.00, and the Additional Services is $59,060.00 (not to exceed); a total Engineering Fee of $232,060.00. The estimated construction cost is $1,487,000. The completion of the design phase is estimated to be November 2022, and construction should be completed in July 2023. Previous Council Action: The City Council approved a total amount of $1,100,000.00 in the FY21/22 budget for developing waterline replacement designs and constructing the projects. Financial Implications: Item is budgeted: In the amount of $1,100,000.00 Approvals: Kathlie Jeng-Bulloch Leonard Schneider Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.Proposal to provide engineering services 2.Proposed Project Segments Location Maps 3.Preliminary Construction Cost Estimate Page 22 of 85 Page 23 of 85 Page 24 of 85 Page 25 of 85 Page 26 of 85 CITY SERVICE CENTER448 STATE HIGHWAY 75HUNTSVILLE, TX, 77320Map Created At:www.huntsvilletx.gov/gis CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION800.02 0.040.01 mi CREATED DATE: 4/1/2022 Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet On Any Print Size 1 in = 200 ft On 8.5 x 11 inch Print Service Layer Credits: City of Huntsville GIS Division Avenue I and 14th Street Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See the full GIS Data Disclaimer at: www.huntsvilletx.gov/438/City-Maps ATTACHMENT 4 8in PVC 2021 8in DUCTILE IRON 1950 8in DUCTILE IRON 1930 10in DUCTILE IRON 1930 8in DUCTILE IRON 2001 8in DUCTILE IRON 1993 10in DUCTILE IRON 1930 8in DUCTILE IRON 1930 PROJECT ID#: 22-10-03 PROJECT LIMITS: 14TH ST, FROM AVE I TO AVE G , AND AVE I, FROM 12TH ST TO 14TH ST ASSUMPTION: EXISTING 10" AND 8" WATERLINES TO BE REPLACED WITH A PROPOSED 12" WATERLINE. Page 27 of 85 CITY SERVICE CENTER448 STATE HIGHWAY 75HUNTSVILLE, TX, 77320www.huntsvilletx.gov/gis CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISIONDATE: 4/1/2022 81 in = 100 ftLayout: Tabloid (11 x 17) - Landscape0 0.02 0.040.01 miOn Any Print Size On 11 x 17 inch Print Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Birmingham StreetHuntsville GIS Division ATTACHMENT 4 DUCTILE IRON 1970 DUCTILE IRON 1970 DUCTILE IRON 1970 DUCTILE IRON 1970 BIRMIN G H A M S T . PROJECT ID#: 22-10-02.1 PROJECT LIMITS: BIRMINGHAM STREET, FROM AVE H TO AVE J ASSUMPTION: EXISTING 6" WATERLINE TO BE REPLACED WITH A PROPOSED 8" WATERLINE. Page 28 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 4/1/2022 University AvenueHuntsville GIS Division 1 in = 200 ft 0 0.035 0.070.0175 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis ATTACHMENT 4ASSUMPTION: EXISTING 6"WATERLINE TO BEREPLACED WITH A 8"WATERLINE.6in DUCTILE IRON1960 UNIVERSITY AVE.6in DUCTILE IRON 1960 12in DUCTILE IRON 1960 6in DUCTILE IRON 1960 6in PVC 2005 6in DUCTILE IRON 1960 12in DUCTILE IRON 1960 PROJECT ID#: 22-10-02.2PROJECT LIMITS: UNIVERSITY AVE,FROM 7TH ST TO THOMASON ST Page 29 of 85 CITY SERVICE CENTER448 STATE HIGHWAY 75HUNTSVILLE, TX, 77320www.huntsvilletx.gov/gis CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISIONDATE: 4/1/2022 81 in = 50 ftLayout: Tabloid (11 x 17) - Landscape0 0.01 0.020.005 miOn Any Print Size On 11 x 17 inch Print Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Thomason StreetHuntsville GIS Division ATTACHMENT 4 6in DUCTILE IRON 1960 6in DUCTILE IRON 2in DUCTILE IRON 6in DUCTILE IRON 1950 8in PVC 2016 6in PVC 2015 PROJECT ID#: 22-10-02.3 PROJECT LIMITS: THOMASON ST, FROM FM 247 TO UNIVERSITY AVE ASSUMPTION: EXISTING 6" WATERLINE TO BE REPLACED WITH A 8"WATERLINE. Page 30 of 85 City of Hunstville ID#22-10-03, 14th St from Ave I to Ave G and Ave I from 12th St to 14th St Date:5/4/2022 Item No. Description Unit Total Quantity Unit Cost Total Cost 1.00 Site Prepparation 1.01 Mobilization (Complete & In Place) LS 1.00 11,500.00$ 11,500.00$ 1.02 Traffic Control (Complete & In Place) LS 1.00 40,000.00$ 40,000.00$ 2.00 Demolition 2.01 Grout-fill & Abandon Exist. Waterline (Complete & In Place)LF 1,985.00 30.00$ 59,550.00$ 2.05 Remove and Dispose Existing Fire Hydrant EA 1.00 350.00$ 350.00$ 3.00 Water System Improvements 3.01 12" Waterline Trenchless LF 2,000.00 145.00$ 290,000.00$ 3.07 Connection to Existing Waterline (Complete & In Place)EA 5.00 3,000.00$ 15,000.00$ 3.12 Fire Hydrant assembly, all depth, including all fittings, gate valve and box EA 3.00 5,500.00$ 16,500.00$ 3.19 12" Gate Valve (Complete & In Place) EA 1.00 3,500.00$ 3,500.00$ 3.2 8" Gate Valve (Complete & In Place) EA 5.00 2,500.00$ 12,500.00$ 4.00 Erosion Control Improvements 4.01 Erosion Control plan & Sedimentation Control (Complete & In Place) LS 1.00 10,000.00$ 10,000.00$ 5.00 MISCELLANEOUS 5.01 Pavement Repair (Complete & In Place) SY 800.00 25.00$ 20,000.00$ 486,100.00$ $ 97,220.00 $ 584,000.00 TOTAL CONSTRUCTION COST ESTIMATE (ROUNDUP) TOTAL CONSTRUCTION COST ESTIMATE 20% Contingency Preliminary Cost Estimate Page 31 of 85 City of Hunstville ID#22-10-02.1, Birmingham St from Ave J to Ave H Date:5/4/2022 Item No. Description Unit Total Quantity Unit Cost Total Cost 1.00 Site Prepparation 1.01 Mobilization (Complete & In Place) LS 1.00 7,000.00$ 7,000.00$ 1.02 Traffic Control (Complete & In Place) LS 1.00 30,000.00$ 30,000.00$ 2.00 Demolition 2.01 Grout-fill & Abandon Exist. Waterline (Complete & In Place)LF 1,160.00 30.00$ 34,800.00$ 2.05 Remove and Dispose Existing Fire Hydrant EA 4.00 350.00$ 1,400.00$ 3.00 Water System Improvements 3.03 8" Waterline Trenchless LF 1,200.00 105.00$ 126,000.00$ 3.09 Connection to Existing Waterline (Complete & In Place)EA 5.00 3,000.00$ 15,000.00$ 3.14 Fire Hydrant assembly, all depth, including 6-inch diameter gate valve and box EA 4.00 5,500.00$ 22,000.00$ 3.22 8" Gate Valve (Complete & In Place) EA 3.00 2,500.00$ 7,500.00$ 4.00 Erosion Control Improvements 4.01 Erosion Control plan & Sedimentation Control (Complete & In Place) LS 1.00 10,000.00$ 10,000.00$ 5.00 MISCELLANEOUS 5.01 Pavement Repair (Complete & In Place) SY 450.00 25.00$ 11,250.00$ 264,950.00$ 52,990.00$ 318,000.00$ TOTAL CONSTRUCTION COST ESTIMATE 20% Contingency TOTAL CONSTRUCTION COST ESTIMATE (ROUNDUP) Preliminary Cost Estimate Page 32 of 85 City of Hunstville ID#22-10-02.2, University Ave from 7th St to Thomason St Date:5/4/2022 Item No. Description Unit Total Quantity Unit Cost Total Cost 1.00 Site Prepparation 1.01 Mobilization (Complete & In Place) LS 1.00 11,500.00$ 11,500.00$ 1.02 Traffic Control (Complete & In Place) LS 1.00 30,000.00$ 30,000.00$ 2.00 Demolition 2.01 Grout-fill & Abandon Exist. Waterline (Complete & In Place)LF 1,430.00 30.00$ 42,900.00$ 2.05 Remove and Dispose Existing Fire Hydrant EA 2.00 350.00$ 700.00$ 3.00 Water System Improvements 3.03 8" Waterline Trenchless LF 1,450.00 105.00$ 152,250.00$ 3.08 Connection to Existing Waterline (Complete & In Place)EA 4.00 3,000.00$ 12,000.00$ 3.13 Fire Hydrant assembly, all depth, including 6-inch diameter gate valve and box EA 4.00 5,500.00$ 22,000.00$ 3.2 8" Gate Valve (Complete & In Place) EA 3.00 2,500.00$ 7,500.00$ 4.00 Erosion Control Improvements 4.01 Erosion Control plan & Sedimentation Control (Complete & In Place) LS 1.00 10,000.00$ 10,000.00$ 5.00 MISCELLANEOUS 5.01 Concrete Repair (Complete & In Place) SY 550.00 25.00$ 13,750.00$ 302,600.00$ 60,520.00$ 364,000.00$ TOTAL CONSTRUCTION COST ESTIMATE 20% Contingency TOTAL CONSTRUCTION COST ESTIMATE (ROUNDUP) Preliminary Cost Estimate Page 33 of 85 City of Hunstville ID#22-10-02.3, Thomason St from FM 247 to University Ave Date:5/4/2022 Item No. Description Unit Total Quantity Unit Cost Total Cost 1.00 Site Prepparation 1.01 Mobilization (Complete & In Place) LS 1.00 5,000.00$ 5,000.00$ 1.02 Traffic Control (Complete & In Place) DAY 1.00 15,000.00$ 15,000.00$ 2.00 Demolition 2.01 Grout-fill & Abandon Exist. Waterline (Complete & In Place)LF 585.00 30.00$ 17,550.00$ 2.05 Remove and Dispose Existing Fire Hydrant EA 2.00 350.00$ 700.00$ 3.00 Water System Improvements 3.01 8" Waterline Trenchless LF 600.00 105.00$ 63,000.00$ 3.05 2" Waterline Trenchless LF 730.00 40.00$ 29,200.00$ 3.06 Connection to Existing Waterline (Complete & In Place)EA 4.00 3,000.00$ 12,000.00$ 3.11 Fire Hydrant assembly, all depth, including 6-inch diameter gate valve and box EA 2.00 5,500.00$ 11,000.00$ 3.17 8" Gate Valve (Complete & In Place) EA 3.00 2,500.00$ 7,500.00$ 3.2 2" Ball Valve EA 2.00 200.00$ 400.00$ 4.00 Erosion Control Improvements 4.01 Erosion Control plan & Sedimentation Control (Complete & In Place) LS 1.00 10,000.00$ 10,000.00$ 5.00 MISCELLANEOUS 5.01 Pavement Repair (Complete & In Place) SY 500.00 25.00$ 12,500.00$ 183,850.00$ 36,770.00$ 221,000.00$ TOTAL CONSTRUCTION COST ESTIMATE (ROUNDUP) 20% Contingency TOTAL CONSTRUCTION COST ESTIMATE Preliminary Cost Estimate Page 34 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 1.e. Agenda Item: Consider authorizing the City Manager to enter into a contract with T Construction LLC for the rehabilitation of sanitary sewer lines. Initiating Department/Presenter: Public Works Presenter: Brent Sherrod, Public Works Director Recommended Motion: Move to authorize the City Manager to enter into a contract with T Construction LLC for the rehabilitation of sanitary sewer lines in the amount of $179,660.00. Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City's utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: During an investigation for inflow and infiltration, staff identified sections of clay tile sewer lines that are in need of rehabilitation. These sections are as follows: 1,016 Feet of 6 inch clay tile sewer line to be rehabilitated by pipe bursting, and upsizing to 8 inch High Density Poly Ethylene (HDPE), extending from Hwy 75 North (at Mize Street) to Peach Street. Replace three (3) brick manholes with concrete manholes and apply cementitious and epoxy liner. Reconnect all private sewer connections, and repair any street cuts. 539 Feet of 6 inch clay tile sewer line to be rehabilitated by pipe bursting, and upsizing to 8 inch HDPE, along the entire length of Peach Tree Street to Timberline Drive. Reconnect all private sewer connections, apply cementitious and epoxy liner to existing concrete manholes, and repair any street cuts. 1,314 Feet of 6 inch clay tile sewer line to be rehabilitated by pipe bursting, and upsizing to 8 inch HDPE, extending along the entire length of Timberline Drive. Reconnect all private sewer connections, apply cementitious and epoxy liner to existing concrete manholes, and repair any street cuts. Possible point repairs needed to complete work. Public Works staff evaluated available options to determine the best method to rehabilitate/repair the sewer line segments identified, and determined pipe bursting to be the best method for each segment. Pipe bursting is a trenchless means of replacing pipe and was determined to be the most cost effective means for rehabilitation in this area. City staff obtained four (4) bids, utilizing sealed bid proposals, for rehabilitation of these sewer line segments to achieve optimal results at a competitive price. The lowest bidder (Houston Concrete Sawcut LLC.) has never performed a pipe bursting job, and therefore was disqualified as they could not provide any references for pipe bursting projects. Staff has checked references for T Construction LLC, Page 35 of 85 and recommends approving them to provide the necessary services, as outlined within the quote, in the amount of $179,660.00. Once a Notice To Proceed has been issued, T Construction LLC expects to mobilize within three (3) weeks of receiving all materials, and complete all projects within fifty-four (54) days of mobilization. Previous Council Action: None Financial Implications: Item is budgeted: 220-363-53030 In the amount of: $198,531 Approvals: Brent Sherrod Leonard Schneider Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.Bid Tab - Bid NO. 22-16 Sewer Line Rehabilitation Page 36 of 85 CZ Construction LLC Houston Concrete Sawcut, LLC T Construction LLC Horseshoe Construction, Inc. Location 1 75 North from Paul Knox Road to Young Street 60,000.00$                        $                      26,370.00  $                      49,485.00 88,060.00$                                            Location 2 75 North Young Street to Archer Street 74,000.00$                        $                      24,470.00  $                      47,515.00 87,680.00$                                            Location 3 Archer Street; Corner of Young Street to Wood Street 26,800.00$                        $                        8,235.00  $                      32,785.00 35,055.00$                                            Location 4 75 North Mize Street to Peach Tree Street via Normal Park Drive 110,000.00$                      $                      45,720.00  $                      73,950.00 143,360.00$                                          Location 5 Peach Tree Street; Normal Park Drive to Timberline Drive 25,000.00$                        $                      24,255.00  $                      33,710.00 72,815.00$                                            Location 6 Timberline Drive; Entire Length of Street 100,000.00$                      $                      59,130.00  $                      66,200.00 140,190.00$                                          Location 7 Cypress Drive to Timberline Drive 48,000.00$                        $                      25,965.00  $                      35,653.00 66,145.00$                                            Location 8 Pine Valley/Brittany Lane Rear Right of Way 16,000.00$                        $                      14,085.00  $                      27,900.00 33,805.00$                                            Location 9 Brittany Lane/Plum Creek Rear Right of Way 16,000.00$                        $                      14,580.00  $                      29,545.00 34,740.00$                                            Location 10 Plum Creek/Peach Tree Street Rear Right of way 16,000.00$                        $                      14,490.00  $                      27,800.00 34,570.00$                                            TOTAL BID AMOUNT 491,800.00$                    257,300.00$                    424,543.00$                    736,420.00$                                          Estimated Price for Point Repairs 3,500.00$                          $                   257,300.00  $                        5,800.00 20,000.00$                                            Date: April 27, 2022, Time: 2:00 pm CT Location: 1212 Avenue M Huntsville, TX 77340 Bid Tabulation Project Name: Bid NO. 22‐16 Sewer Line Rehabilitation Page 37 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 2.a. Agenda Item: FIRST READING: Consider authorizing the City Manager to award the purchase of Street Milling/Overlay Services. Initiating Department/Presenter: Public Works Presenter: Brent Sherrod, Public Works Director Recommended Motion: Recommended Motion: First Reading. Should the Council wish to waive the second reading, the appropriate motion would be: Move to temporarily suspend the rules of procedure by waving the two-reading requirement and to authorize the City Manager to award the purchase of Street Milling/Overlay/Rehab Services, to Larry Young Paving in the amount of $2,133,468.03. Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: In 2020, the City awarded a comprehensive street assessment study to Infrastructure Management Services (IMS), with the primary goal being to determine the condition and rank City streets based on data gathered by IMS. IMS provided the City with a street condition assessment and a five (5) year maintenance plan for improving the overall street condition within the City. Based on the findings of the study, the City has solicited annual competitive proposals for street milling with overlay, with the current fiscal year requirements reflected in the attached bid tabulation. The bid notice was published as required in the Huntsville Item, and posted on the City of Huntsville website and on the Public Purchase bid platform. Four (4) bids were received and opened on April 26, 2022, in response to an invitation for bids for current year's street paving requirements, with specifications stating an award based on best value, with selection criteria including, but not limited to: purchase price, similar work experience history, technical expertise and experience, and overall proposal suitablity. The bids are reflected in the attached bid tabulation. Public Works staff has evaluated the bids received to determine the best value to the City with respect to the considerations referenced above. The lowest bidder for Mill & Overlay and Reconstruction services, Larry Young Paving, offers high-quality milling and overlay services as seen in past projects with the City of Huntsville and recommended by the Cities of Bryan and Conroe. Larry Young Paving is thereby recommended for award for the current year mill & overlay and reconstruction requirements. Given the positive experience of Huntsville, Bryan, and Conroe with this contractor for these paving services and being the low bidder by a significant amount, Larry Young Paving’s response is considered by Public Works management staff to offer the best value to the City for Mill & Overlay and Reconstruction services. Page 38 of 85 Andale Construction was the only respondent to bid the HDMB paving portion of the RFP 22-17. Staff recommends awarding Andale Construction the HDMB paving portion in the amount of $64,798.72. A two percent contingency has been added to both bids by staff and is reflected in the budgeted amount for the project. The base funding for this Street Milling/Overlay/Rehab Services was approved in the FY 21/22 budget for the amount of $1,751,191.00. Due to higher costs and supply issues, a budget amendment for $491,000.00 is included in this agenda for consideration to provide enough funding to complete this annual project. Previous Council Action: Funding for this was approved in the FY 21/22 budget for the amount of $1,751,191.00. Financial Implications: Item is budgeted: 101-323-53051 In the amount of: $1,751,191.00 Approvals: Brent Sherrod Leonard Schneider Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.Bid Tabulation 22-17 Page 39 of 85 FWM+2"$2,923,428.90 No Bid $2,105,474.70 $2,203,932.15 RECONSTRUCT $38,805.00 No Bid $27,993.33 $23,283.00 HDMB No Bid $64,798.72 No Bid No Bid Total Bid $2,962,233.90 $64,798.72 $2,133,468.03 $2,227,215.15 Project Name: Bid NO. 22-17 Street Asphaltic Concrete Paving with Milling and Street Reconstrution Location: 1212 Avenue M Huntsville, TX 77340 Time: 2:00 P.M. Central Time AAA Ashalt Paving Inc.Andale Construction Inc.Larry Young Paving Inc. Vulcan Materials Asphalt and Construction LLC Maintenance Type Bid Tabulation Page 40 of 85 262.3 Acres W.N. Mock Survey Abstract No. 401 Page 1 of 2 P:\610.095 The Ridge\00-Surveying Services\Legal Descriptions\262.3 Acres - TAC 22.doc STATE OF TEXAS § COUNTY OF WALKER § A METES & BOUNDS description of a certain 262.3 acre (11,424,369 square feet) tract of land situated in the W.N. Mock Survey, Abstract No. 401, in Walker County, Texas, being out of a called 710.308 acre tract conveyed to East Loop Investments, L.L.C. by deed recorded in Clerk’s File No. 201700028487, Walker County Official Records; said 262.3 acre (11,424,369 square feet) tract of land being more particularly described as follows with all bearings referenced to the Texas Coordinate System, Central Zone, NAD 83: COMMENCING at a point for the northeast corner of a called 710.338 acres as conveyed to Alexander 263, Ltd-Baker, LP, a Texas Limited Partnership and recorded under Volume 956, Page 33 Walker County Deed Records and being the southeast corner of Lot 3B of Amending Replat of Lot 3 Stephen H. Dawson Subdivision as recorded under Volume 6, Page 35 of the Walker County Plat Records, Texas, and being in the west line of a called 254.36 acre tract of land conveyed to Samuella W. Palmer, Trustee of the Samuella W. Palmer Trust as recorded under Document No. 200700007382 of the Walker County Deed Records; THENCE, South 02°44’23” East, 4171.62 feet along the east line of the called 710.338 acre tract and the west line of the called 254.36 acre tract to the POINT OF BEGINNING, being in the north line of the W.N. Mock Survey, Abstract No. 401; THENCE, South 04°00’26" East, 193.30 feet to a point for corner; THENCE, North 87°01’45" East, 410.40 feet to a point for corner in the east line of the called 710.338 acre tract; THENCE, South 67°56’27" East, 153.25 feet continuing along the east line of the called 710.338 acre tract to a point for corner in the west line of a called 557 acre tract described as Tract No. J12q conveyed to United States of America and recorded under Volume 82, Page 131 of the Walker County Deed Records; THENCE, South 22°25’58” West, 3625.79 feet continuing along the east line of the called 710.338 acre tract and the west line of the called 557 acres tract to a point for corner; THENCE, North 67°41’58” West, 3767.59 feet to a point for corner in the west line of the called 710.338 acre tract and the east line of a remainder called 200 acre tract as conveyed to Heath Branch Fishing Club Incorporated as recorded under Volume 59, Page 348 of the Walker County Deed Records; THENCE, North 21°40’17” East, 493.49 feet along the west line of the called 710.338 acre tract and the east line of the called remainder 200 acre tract to a point for the southwest corner of a called 50 acre tract of land conveyed to Heath Branch Fishing Club Incorporated as recorded under Volume 59, Page 348 of the Walker County Deed Records and corner of the called 710.338 acre tract and hereof; THENCE, South 66°36’33” East, 682.37 feet along the west line of the called 710.338 acre tract and the south line of the called 50 acre tract to a point for the southeast corner of the called 50 acre tract and corner of the called 710.338 acre tract and hereof; EXHIBIT A Page 41 of 85 262.3 Acres W.N. Mock Survey Abstract No. 401 Page 2 of 2 P:\610.095 The Ridge\00-Surveying Services\Legal Descriptions\262.3 Acres - TAC 22.doc THENCE, North 23°07’10" East, 3136.07 feet along the west line of the called 710.338 acre tract and the east line of the called 50 acre tract to a point in the south line of a called 28.161 acre tract conveyed to MBV Ventured, Ltd., a Texas limited partnership as recorded under Document No. 201300005357 of the Walker County Deed Records, the northeast corner of said called 50 acre tract and a corner of the called 710.338 acre tract and hereof; THENCE, South 67°41’58” East, 624.76 feet along the south line of the called 28.161 acre tract and the west line of the called 710.338 acre tract to a point for the southeast corner of the called 28.161 acre tract and a corner for the 710.338 acre tract and hereof; THENCE, South 67°55’10" East, 1819.53 feet to the POINT OF BEGINNING, CONTAINING 262.3 acres (11,424,369 square feet) of land in Walker County, Texas, filed in the office of Elevation Land Solutions in The Woodlands, Texas. THIS DOCUMENT WAS PREPARED UNDER 22 TEXAS ADMINISTRATIVE CODE §138.95, DOES NOT REFLECT THE RESULTS OF AN ON THE GROUND SURVEY, AND IS NOT TO BE USED TO CONVEY OR ESTABLISH INTERESTS IN REAL PROPERTY EXCEPT THOSE RIGHTS AND INTERESTS IMPLIED OR ESTABLISHED BY THE CREATION OR RECONFIGURATION OF THE BOUNDARY OF THE POLITICAL SUBDIVISION FOR WHICH IT WAS PREPARED. Elevation Land Solutions 2445 Technology Forest Blvd, Suite #200 Acting By/Through Joel K. Nalley The Woodlands, Texas 77381 Registered Professional Land Surveyor (832) 823-2200 No. 6525 Texas Board of Professional Engineers & jnalley@elevationlandsolutions.com Land Surveyors Firm Reg. No. 10194692 06 April 2022 Page 42 of 85 8 CREATED DATE: 3/25/2022 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION EXHIBIT B - Annexation AreaHuntsville GIS Division 1 in = 5,000 ft 0 1 20.5 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Page 43 of 85 ORDINANCE NO. 2022-18 ORDINANCE ANNEXING TERRITORY AN ORDINANCE ANNEXING THE HEREINAFTER DESCRIBED TERRITORY TO THE CITY OF HUNTSVILLE, WALKER COUNTY, TEXAS, AND EXTENDING THE BOUNDARY LIMITS OF SAID CITY SO AS TO INCLUDE SAID HEREINAFTER DESCRIBED PROPERTY WITHIN SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY; AND ADOPTING A SERVICE PLAN. WHEREAS Chapter 43 of the Texas Local Government Code (the “Code”) and Article II of the Charter of the City of Huntsville, Texas, an incorporated, home rule city (the “City”), authorizes the annexation of certain territory into the corporate boundaries of the City; and WHEREAS the area described in Section 1 herein (the “Area”), which is further described and depicted in the attached “Exhibit A” and “Exhibit B”, respectively, is determined by the City Council of the City (the “City Council”) to be considered for annexation; and WHEREAS pursuant to the City Council’s Resolution 2022-14, dated April 19, 2022, the City staff has prepared a service plan for the Area in accordance with the Code, and said service plan was made available and explained to the public at the scheduled public hearings described therein, and is attached to this Ordinance as “Exhibit C”; and WHEREAS all required notices have been made and sent in accordance with the Code, including written notice of intent to annex the Area to each property owner, each public entity, and each public school district with the Area; and WHEREAS as required by the Code, the City Council passed Resolution 2022-14 ordering a public hearing giving persons interested in the annexation of the Area the opportunity to be heard; and WHEREAS notice of such public hearings was published in the Huntsville Item, a paper having general circulation in the City and Walker County, Texas, on Saturday, April 30, 2022, and was posted on the City’s website and remained continuously posted on the website through the day of the public hearing, which dates were not more than twenty (20) days nor less than ten (10) days prior to the date of the opening of such public hearings; and WHEREAS the public hearing was held at six o’clock (6:00 p.m.) on Tuesday, May 17, 2022 in the City Council Chambers of the City Council at City Hall, 1212 Avenue M, Huntsville, Texas, which dates are not more than forty (40) days nor less than twenty (20) days prior to the consideration of this ordinance; and WHEREAS the City Council deems it to be in the best interest of the citizens of the City to annex the Area into the City; Page 44 of 85 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE: SECTION 1. THAT the Area, which is further described and depicted in the attached “Exhibit A” and “Exhibit B”, respectively, and incorporated herein for all intents and purposes, which abuts and is adjacent to the existing corporate limits of the City, is hereby annexed into, and included within, the corporate limits of the City, and summarized as follows; Property Owner WCAD Property Id. Number East Loop Investments LLC 19196 SECTION 2. THAT the service plan, attached as “Exhibit C” and incorporated herein by reference for all purposes, was submitted in accordance with the Code and is hereby approved as a part of this Ordinance. SECTION 3. THAT the City Council hereby declares it to be its purpose to annex into the City of Huntsville every part of the Area described in Section 1 of this Ordinance. Should this Ordinance for any reason be ineffective as to any part or parts of The Area hereby annexed into the City for full purposes, the ineffectiveness of this Ordinance as to any such part or parts shall not affect the effectiveness of this Ordinance as to the remainder of the Area. SECTION 4. THAT the City Manager, or his designee, is hereby authorized and directed to correct the map of the City by adding thereto the Area annexed by this Ordinance, indicating on the map the date of annexation and the number of this Ordinance. The City Secretary and the City Engineer shall each keep in their respective offices an official map of the City showing the boundaries of the municipal corporation, including this annexation. SECTION 5. THAT this Ordinance shall become effective when signed by the Mayor after its Approval by the City Council on Second Reading. SECTION 6. THAT should any paragraph, section, sentence, phrase, clause, or word of this Ordinance be declared unconstitutional or invalid for any reason, the remainder of this Ordinance shall not be affected thereby. SECTION 7. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption of this Ordinance as an alternative method of publication provided by law. AND IT IS SO ORDERED. Passed by the City Council on first reading on __________________________________. Passed by the City Council on second reading on ________________________________. [SIGNATURES ON NEXT PAGE] Page 45 of 85 APPROVED: ________________________ Mayor, Andy Brauninger ATTEST: ______________________ City Secretary, Kristy Doll APPROVED: ______________________ City Attorney, Leonard Schneider Page 46 of 85         =U`bK/b[IUS\>CC-b=O-b-M&OZG-IUb*[OO-IUC`bMOK\=+-Sb/=OSUbO-SMKIS-b /LObS=U-b      #;-b &II-_-+b &O-&b S;&CCb *KIU=I[-b UKb (-b S-P\-+b (`b /=O-b MOKU-*U>KIb M-OSKII-Cb &I+b -N[=MG-IUb /OKGb U;-b =U`b =O-b -M&PUG-IU b +-N[&U-b 0=O-b S[MMO-SS=KIb &*U>\=U=-Sb *&Ib (-b &/2KO+-+b UKb U;-b &II-_-+b &O-&b ^=U;=Ib *[OO-IUb ([+:-Ub &MMOKMO=&U=KI b =O-bMP-\-IU=KIb&*U>\=U>-Sb^=CDb(-bMOK\>+-+b (`bU;-b=O-b&OS;&CDSbK8=*-b&Sb I--+-+ b     =U`bK/b[IUS\=CD-b KC=*-b-M&OZG-IUb+K-SbIKUb*[OO-IUC`bMOK\>+-b0=OSUb O-SMKIS-b5KObU;-bS=U- b    =U`bMKC>*-b+-M&OZG-IUb^=DCbM-O6KOGbO-:[C&Ob&I+bOK[U>I-bM&UOKCSb UKbU;-b&O-&b&I+bO-SMKI+bUKb*&CDSb0KObS-O\>*- b";=Sb &O-&b&\-O&:-Sbb*&CCSb4KObS-R=*-bM-Ob `-&O b O-&Sbb*KG(=I-+b &\-O&:-bb *&DCSb/LObS-O\>*-bM-Ob`-&O b %;>C-bU;=Sb+K-SbIKUb I-*-SS&O=C`bA[SU=0ab&++=U=KI&DbMKC=*-bM-OSKII-Cb*&CCSb9ObS-R=*-bMC[Sb&++=U=KI&CbC&I+bG&SSb S;K[C+b(-bU&B-Ib=IUKb*KIS=+-O&U=KIb^;-Ib&++=U=KI&CbM-OSKII-Cb&O-bO-N[-SU-+b>IbU;-b/[U[O- b          KI-b      #;-b [=C+=I:b ISM-*U=KIb >\=S>KIb ^=CDb MOK\=+-b ([=C+=I:b =ISM-*U>KIb S-O\=*-Sb [MKIb &II-_&U=KIb ";=Sb =I*C[+-Sb =SS[=I:b ([=C+>I:b -D-*UO=*&Cb G-*;&I=*&Cb &I+b MC[G(=I:b M-OG=USb /LOb &I`b I-^b *KISUO[*U=KIb &I+ KOb O-GK+-C=I:b &I+b -I/LO*=I:b&DCb KU;-Ob &MMC=*&(C-b*K+-Sb^;=*;bO-:[C&U-b([=C+>I:b*KISUO[*U=KIb^=U;=IbU;-b>U`b K0b[IUS\>CC- bK+-b-I9O*-G-IUbS-O]=*-Sb^=CDbMOK\=+-b[MKIb&II-_&U=KIb/KObU;-bM[OMKS-bK0b -IS[O=I:b U;-b M[)C>*b ;-&CU;b S&/-U`b &I+b ^-C/&O-b =ISK/&Ob &Sb U;-`b &O-b &03.*U-+b (`b U;-b *KIU=I[-+bK**[M&I*`b&I+bG&=IU-I&I*-bK0bSUO[*U[O-Sb&I+bMO-G=S-S b![*;bS-O]=*-Sb*&Ib(-b MOK\=+-+b^=U;b*[OO-IUb =\=S>KIb -OSKII-Db&I+b^=U;=IbU;-b*[OO-IUb([+:-Ub&MMOKMO=&U=KI b       $;-b=U`b;&SbS[(+=\=S=KIbO-:[C&UKO`b&[U;KO=U`b=IbU;-b_UO&U-OO=UKO=&Cb [O=S+=*U=KIb b     ";-b C&II=I:b =\=S=KISb O-SMKIS=(=C=U`b 0KOb O-:[C&U=I:b         ',H?J@TVQ'Y@KIb K1b W<-b @W`b K1b XS\@EF-b -\-CKMG-IUbK+-b^=DCb-_U-I+bUKbU;=Sb&O-&bKIbU;-b-7-*U>\-b+&U-bK0bU;-b&II-_&U=KIb #;-b Page 47 of 85 ci%,>l?c>SPuS2uV[SV/bsup>FFu#FcSu)SPf>Pi/ufSu%/u]/9iG#f/,u jP,/]uf;/u]/Yi>]/O/PfcuS3uf</u @gtu T4u kQgdm@HH0u 0m0HTWN0Qgu T-0 u =0d0u d0\m@*0du *$Qu &0u W]Tm@-0-u o@g=@Qu g=0u -0W$\gN0Qgdu*k]\0Qgu&k-:0g u    @gtuHA&\$]tu5$*@I@g@0du$]0uW]0d0QgItu$m$@H$&I0u$guQTu500 u    !WTQu g=0u070*g@m0u-$g0uT4u$QQ0q$g@TQu$IHuT4ug=0u*@gtuHB&]$`tu 5$*@HCgB0du d=$HHu '0u $m$@H$&H0u gTu$QtTQ0u ]0d@-CQ:u@Qug=Cdu$]0$ u =0d0u W]@m@H0:0du *$Qu&0u W\TmB-0-uo@g=@Qug=0u*k\\0Qgu'k-:0gu$WW]TW]@$g@TQ u              TQ0u     =0u@gtu T4u kQgdm@HH0u 0$Hg=u @m@d@TQu o@HHu@NWH0N0Qgug=0u 0Q4T]*0N0QguT6ug=0u @gtdu=0$Hg=uT]-BQ$Q*0du$Q-u ]0:kH$g@TQduTQu g=0u080*g@m0u-$g0uT6ug=0u $QQ0q$g@TQ u k*=ud0`m@*0du*$Qu&0uW]Tm@-0-uo@g=u*k]]0Qgu 0$Hg=u@m@d@TQu0]dTQQ0Hu$Q-u o@g=@Qug=0u*k]]0Qgu&k-:0gu$WW]TW]@$gBTQu      Tug\00gu$@Qg0Q$Q*0u@du*k]]0QgHtuW]Tm@-0- u    "@]0uT$-uu W]Tm@-0-uo@g=udg]00gu$Q-u-]$@Q$:0u N$@Qg0Q$Q*0uu OTp@Q: uJ@gg0\u*TQg_THud@:Q$:0u0g*u ptuuT]g=uuWTdd@&Itu W\TmB-0uH@gg0]u*TQg_SHu$Q-uNTo@Q: u       TQ0u    =0u@gtuT4ukQgdm@HH0up@LHu*TQd@-0]u ]0Zk0dgdu 6T]u @NW]Tm0-u dg]00guH@:=g@Q:u BQu$**T]-$Q*0uoBg=ug=0uBgtduWTH@*tug=]Tk:=ug=0uIT*$Hu0H0*g]@*uW]Tm@-0]u      TK@-u"$dg0uTKH0*g@TQu@du*k]]0QgHtu&0@Q:uW]Tm@-0-u&tug=0u@gtuT4u kQgdm@HL0ugTu*0]g$@Qu-0m0HTW0-uW]TW0_g@0du@Qug=0u$]0$ugTu&0u$QQ0q0-u 1anD+1eu  (1u           X^TmE.0.uhTu  $\0$uT5u$QR0r$g@TQug=$gu @du*k]]0QgHtud0]m0-uTM@-u "$dg0uTMH0*g@TQud=$IHu'0uW]Um@-0-ugTu g=0u0q@dg@Q:ukQd0_m0-uW]TW0\g@0duHT*$g0-u@Qug=0u$]0$uT4u $QQ0q$g@TQukWTQu-0m0HTWN0QguT4u Page 48 of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age 49 of 85             ()) ) '" $)$()()$")  ) ()"") )  ) %) !#&)       Page 50 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 2.c. Agenda Item: FIRST READING: Consider authorizing the City Manager to award and enter into a contract with Christensen Building Group for Construction Manager-at-Risk (CMAR) services for the City Hall Building Project. Initiating Department/Presenter: Engineering Presenter: Kathlie Jeng-Bulloch, City Engineer Recommended Motion: Recommended Motion: First Reading. Should the Council wish to waive the second reading, the appropriate motion would be: Move to temporarily suspend the rules of procedure by waving the two-reading requirement and Move to authorize the City Manager to award and enter into a contract with Christensen Building Group for Construction Manager-at-Risk (CMAR) services for the City Hall Building Project in the amounts of $10,000.00 for Pre-Construction Fees, 2% of the Construction budget for the Construction Phase Services Fee and $797,907 for General Conditions Costs. Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City's utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The new City Hall consists of an estimated 39,790 SF facility to function as a City Hall Building. The facility will be built on the current site in the City of Huntsville, Walker County, at 1212 Avenue M, Huntsville, Texas. A Request for Qualification (RFP) process was conducted, and five (5) applications: Teal Construction (approximately $1.32M), Brookstone, L.P. (approximately $1.19M), Durotech, Inc. (approximately $1.24M), Christensen Building Group (approximately $1.15 M), and Morganti Texas, Inc. (approximately $1.68M), proposals were received. The Evaluation Committee consisted of three (3) staff members. As a result of this process, the top two (2) Brookstone and Christensen, were called for an interview and presentation on May 5, 2022. Based on the presentations, the Committee members recommended awarding the contract to the Christensen Building Group. This selected firm will provide pre-construction consulting services to the City and Architect during the architectural design and construction documents phases with recommendations for building systems, cost estimating, constructability reviews, value engineering, and scheduling during the design and documentation phase to enable the City to build the Page 51 of 85 project within the budget and time established in the contract. The scope of services expected during design, construction and post construction phases should include but are not limited to: Manage the Guaranteed Maximum Price (GMP) Documentation; Provide pre-construction services such as constructability, schedule, and cost advice; Provide coordination and management of sub-contractors; Coordinate change orders; Follow-up after completion. The fee proposed by the Christensen Building Group is in an amount of $10,000.00 Pre- Construction Fee, 2% of the Construction budget ($17,307,000) for the Construction Phase Services Fee, and $797,907 as Not-to-Exceed General Conditions Costs. The total fee will be approximately $1.15 M. This fee is included in the estimated construction budget prepared by Randall Scott Architects. Previous Council Action: The City Council approved a total project cost in the amount of $19,783,000.00 in the FY19/20 and 20/21 budgets. This is a Proposition/Bond #2 project. Financial Implications: Item is budgeted: In the amount of $19,783,000.00 Approvals: Kathlie Jeng-Bulloch Leonard Schneider Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.Bid Tabulation - Bid NO. 22-07 Page 52 of 85 Item Number Description 1 Pre-Construction Fee: To include personnel expenses, project estimates, preliminary project schedules, value engineering, constructability reviews, pre-planning, overhead and profit, and other services through the pre-construction phase of the Project. 2 Construction Phase Services Fee: Identify a Construction Phase Services Fee as a percentage of the construction budget for all home office expenses, and any other expenses not included in the Allowable General Conditions Worksheet, including all overhead and profit. 3 Not-to-Eceed General Conditions Costs: Using a Project Schedule of fourteen (14) to sixteen (16) months for the Project, identify General Conditions Cost using allowable General Conditions in the worksheet on the following page. Response 1 Response 2 Response 3 $786,473.00 $806,386.00 $757,150.00 Date: Tuesday, April 12, 2022 Time: 2:00 PM Central Time Bid Tabulation Project Name: Construction Manager-At-Risk (CMAR) for Future Municipal Offices Request for Proposals NO. 22-07 3%2.10%2.65% Teal Construction Brookstone, L.P.Durotech, Inc. $20,000.00 $22,000.00 $31,500.00 Page 1 of 2 Page 53 of 85 Item Number Description 1 Pre-Construction Fee: To include personnel expenses, project estimates, preliminary project schedules, value engineering, constructability reviews, pre-planning, overhead and profit, and other services through the pre-construction phase of the Project. 2 Construction Phase Services Fee: Identify a Construction Phase Services Fee as a percentage of the construction budget for all home office expenses, and any other expenses not included in the Allowable General Conditions Worksheet, including all overhead and profit. 3 Not-to-Eceed General Conditions Costs: Using a Project Schedule of fourteen (14) to sixteen (16) months for the Project, identify General Conditions Cost using allowable General Conditions in the worksheet on the following page. Response 4 Response 5 Bid Tabulation Project Name: Construction Manager-At-Risk (CMAR) for Future Municipal Offices Request for Proposals NO. 22-07 Date: Tuesday, April 12, 2022 Time: 2:00 PM Central Time 2%2.95% $797,907.00 $1,093,945.00 Christensen Building Group Morganti Texas, Inc. $10,000.00 $81,828.00 Page 2 of 2 Page 54 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 2.d. Agenda Item: FIRST READING: Consider authorizing the City Manager to enter into an agreement with Halff Associates, Inc. for professional engineering services for FY 21-22 Wastewater Lines Replacement Projects. Initiating Department/Presenter: Engineering Presenter: Kathlie Jeng-Bulloch, City Engineer Recommended Motion: No action required, first reading. Move to authorize the City Manager to enter into an agreement with Halff Associates, Inc. for professional engineering services, FY 21-22 Wastewater Lines Replacement Projects, in the estimated amount of $507,591.83. Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The City has been replacing existing undersized and deteriorated wastewater lines each year to the extent that funding is made available for this purpose. Replacing and/or upsizing will help reduce wastewater line breaks and associated maintenance costs. A Request for Qualification (RFQ) process was conducted, and twenty-seven (27) applications from engineering firms were received. The Evaluation Committee consisted of five (5) staff members from three (3) departments. As a result of this process, the top four (4) engineering firms were selected to design four (4) separate projects. Two (2) projects are funded through ARP and two (2) through traditional CIP bond funding. This agenda item relates to the City Council approved CIP FY21-22 Miscellaneous Wastewater Lines Replacement Project ID # 22-10-04, 22-10-05, 22-10-06, 22-10-07, 22-10-08, 22-10-09, 22-10-10, and 22-10-11: a.Replace approximately 350’ of 6” wastewater line with MHs along Sam Houston Ave from 1502 to 1412 Sam Houston Ave. b.Replace approximately 345’ of 8” wastewater line with MHs from 608 Sam Houston Ave to 505 Ave M. c.Replace approximately 420’ of 10” wastewater line with MHs along 16th St. from Sam Houston Ave to Ave M. d.Replace approximately 300’ of 6” wastewater line with MHs from 1726 Ave Q to 1711 Ave R. e.Replace approximately 1,500’ of 6” wastewater line with MHs from Sowell/Gospel Hill Intersection to 98 Smith Hill. f.Replace approximately 1,300’ of 6” wastewater line with MHs from 1798 Smith Hill to Page 55 of 85 Roosevelt St. g.Replace approximately 200’ of 10” wastewater line with MHs at the intersection of 14th St. and Ave I. h.Replace approximately 450’ of 6” wastewater line with MHs from 500 to 546 Normal Park in the backlot easement. Halff Associates, Inc. Conroe, Texas, who ranked 3rd based on the application, was recommended to design this waterline project ID # 22-10-04 to 22-10-11. Upon the City’s request, Halff Associates met with the City staff (Engineering and Public Works Department) to discuss the replacement/upsizing and routes in more detail. Based on the discussion with Public Works and Engineering Department staff, the estimated scope resulted in the replacement of 1) 3,500’ of 6” wastewater lines; 2) 342’ of 8” wastewater lines; 3) 854’ of 10”/12” wastewater lines; and 30 of MHs/Cleanouts. The difference between the estimated scope and the planned CIP is due to actual field conditions provided by the Public Works staff at this time. After the Scope of Work meeting, Halff Associates Inc. provided their fee proposal, which consisted of wastewater line replacement design, bidding services, additional services (such as survey, geotechnical services, easement acquisition service, CCTV of wastewater lines and material testing) and construction support services. A copy of scope, fee proposal and associated attachments received from Halff Associates Inc. are attached to this agenda item. The total fee proposed by Halff Associates for Basic Services including Construction Phase Services is $206,911.00, and the Additional Services is $300,680.83; a total Engineering Fee of $ 507,591.83. The estimated construction cost is $1,628,000.00 which includes Easement Acquisition ($233,000). The completion of the design phase is estimated to be by February 2023, and construction should be completed in September 2023. Previous Council Action: The City Council approved a total amount of $1,145,000.00 in the FY 21/22 budget for developing Wastewater Lines Replacement Design and Constructing the projects. Financial Implications: Item is budgeted: In the amount of $1,145,000.00 Approvals: Kathlie Jeng-Bulloch Leonard Schneider Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.Scope & Fee Proposal from Halff 5 12 2022 revised 2.Proposed Project Segments location Maps Page 56 of 85 Page 57 of 85 Page 58 of 85 Page 59 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 3/25/2022 Sam Houston Ave @ 15thHuntsville GIS Division 1 in = 100 ft 0 0.015 0.030.0075 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Replace Existing 6" with New 6" Project Location No. 1 Page 60 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 3/25/2022 16th St - Ave M to Sam Houston AveHuntsville GIS Division 1 in = 100 ft 0 0.015 0.030.0075 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Replace Existing 10" with New 10" Project Location No. 2 Page 61 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 3/25/2022 14th St @ Ave IHuntsville GIS Division 1 in = 100 ft 0 0.015 0.030.0075 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Replace Existing 10"/ 12" with New 15" Project Location No. 3 Page 62 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 3/25/2022 Ave M @ CottonwoodHuntsville GIS Division 1 in = 100 ft 0 0.015 0.030.0075 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Replace Existing 8" with New 8"; Permanent Easement Required Project Location No. 4 Page 63 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 3/25/2022 Back Lot - Normal Park DrHuntsville GIS Division 1 in = 100 ft 0 0.015 0.030.0075 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Replace Existing 6" with New 6" Project Location No. 5 Page 64 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 3/25/2022 Back Lot N of 18th - Ave R to Ave QHuntsville GIS Division 1 in = 100 ft 0 0.015 0.030.0075 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Replace Existing 6" with New 6"; Permanent Easement Required Project Location No. 6 Page 65 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 3/25/2022 Gospel Hill Rd @ Sowell to Smith Hill Rd @ Long PointHuntsville GIS Division 1 in = 200 ft 0 0.035 0.070.0175 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Abandon Existing 6" in place and Replace with New 6" along Gospel Hill Rd, Hill St, and Smith Hill Rd Project Location No. 7 Page 66 of 85 CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION 8 CREATED DATE: 3/25/2022 Back Lot - Roosevelt to Smith Hill RdHuntsville GIS Division 1 in = 200 ft 0 0.035 0.070.0175 mi On 8.5 x 11 inch Print On Any Print Size Service Layer Credits: City of Huntsville GIS Division The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis Replace Existing 6" with New 8"; Permanent Easement Required Project Location No. 8 Page 67 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 2.e. Agenda Item: Presentation, discussion, and possible action to approve Resolution No. 2022-18 to initiate condemnation under Chapter 21 of the Texas Property Code for two temporary construction easements, each twenty (20) feet in width, lying on both sides and adjacent to the permanent easement property, Segment One and Segment Two previously authorized to be condemned on March 1, 2022 , to lay a sanitary sewer line generally located approximately 3.5 miles north northeast of City Hall along the east side of Parker Creek, across a property more particularly described as: 1) an easement property being a strip of land, forty (40) feet in width, containing 3.523 acres of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36 and the WILEY PARKER LEAGUE, Abstract No. 37, Walker County, Texas, and being out of and upon a called 488.63 acre tract described in a Deed from Dorothy Thomason Family Partnership, LTD. to Edwin E. Thomason and wife, Sandy S. Thomason, dated June 2, 2006, recorded in Volume 753, page 201, Official Public Records of Walker County, Texas. 2) an easement property being a strip of land, twenty (20) feet in width, containing 0.778 acre of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36 and the WILEY PARKER LEAGUE, Abstract No. 37, Walker County, Texas, and being out of and upon a called 488.63 acre tract described in a Deed from Dorothy Thomason Family Partnership, LTD. to Edwin E. Thomason and wife, Sandy S. Thomason, dated June 2, 2006, recorded in Volume 753, page 201, Official Public Records of Walker County, Texas. Initiating Department/Presenter: City Attorney Presenter: Leonard Schneider, City Attorney Recommended Motion: I move that the City of Huntsville, Texas authorize the use of the power of eminent domain to acquire two temporary construction easements, each twenty (20) feet in width, lying on both sides and adjacent to the permanent easement property called Segment One and Segment Two previously authorized to be condemned on March 1, 2022 by Resolution 2022-10, said permanent easements Segment One and Segment Two being a strip of land, forty (40) feet in width, containing 3.523 acres of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36 and the WILEY PARKER LEAGUE, Abstract No. 37, Walker County, Texas, and being out of and upon a called 488.63 acre tract described in a Deed from Dorothy Thomason Family Partnership, LTD. to Edwin E. Thomason and wife, Sandy S. Thomason, dated June 2, 2006, recorded in Volume 753, page 201, Official Public Records of Walker County, Texas. 2) being a strip of land, twenty (20) feet in width, containing 0.778 acre of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36 and the WILEY PARKER LEAGUE, Abstract No. 37, Walker County, Texas, and being out of and upon a called 488.63 acre tract described in a Deed from Dorothy Thomason Family Partnership, LTD. to Edwin E. Thomason and wife, Sandy S. Thomason, dated June 2, 2006, recorded in Volume 753, page 201, Official Public Records of Walker County, Texas for the replacement of an old sanitary sewer line in poor condition with a new sanitary sewer to provide service to current customers and to provide for future development. Strategic Initiative: Infrastructure Page 68 of 85 Discussion: This agenda item is pertaining to propose improvements to upsizing A. J. Brown Basin Trunk Sewer Main along Parker Creek, between A.J. Brown Wastewater Treatment Plant (WWTP) and TDCJ Byrd Unit at the southwest corner of FM 2821 and FM 247. The improvements primarily involve replacing existing trunk sanitary sewer mains which were installed approximately 40 years ago, with upsized mains from 24” and 30” to 42” and 48”; and better material types as identified in the 2016 Water and Wastewater Condition and Capacity Assessment Studies. City currently has a 20-foot-wide easement for the existing line. The City contracted with the engineering firm, Enprotec / Hibbs & Todd, Inc. to design the new line and develop construction plans. The Design Plan indicated that a 40-foot-wide permanent easement is needed for construction and future maintenance of the new line. The Engineer also recommended that a 20-foot-wide temporary construction Easement (TCE) on both sides of the 40-foot-wide permanent easement. The TCE would expire 12 months after new construction is accepted by the city. A resolution is required by Chapter 21 of the Texas Property Code to initiate the condemnation process. The attached resolution is to initiate the condemnation for an easement to lay a sanitary sewer line on the property previously described above in this coversheet and the recommended motion. Previous Council Action: On November 16, 2021, the City Council authorized the staff to start the process to acquire easements. On March 1, 2022, the Council approved a similar resolution to begin the condemnation process on this property for a permanent utility easement. Financial Implications: There is no financial implication in adopting the resolution. There is a cost associated with the easement acquisition and this is budgeted in the monies for the project. Approvals: Leonard Schneider Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.Thomason Resolution Temp Easements FINAL 2.Ex A & B to resolution Page 69 of 85 RESOLUTION NO. 2022-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS AUTHORIZING INITIATION OF CONDEMNATION PROCEEDING TO ACQUIRE TWO TEMPORARY CONSTRUCTION EASEMENTS, EACH TWENTY (20) FEET IN WIDTH LYING ON BOTH SIDES OF AND ADJACENT TO PERMANENT EASEMENT PROPERTY SEGMENT ONE AND SEGMENT TWO PREVIOUSLY AUTHORIZED TO BE CONDEMNED BY RESOLUTION 2022-010 FOR THE REPLACEMENT OF A SANITARY SEWER TRUNK LINE UPON CERTAIN PROPERTY SITUATED IN WALKER COUNTY, TEXAS. THE STATE OF TEXAS § COUNTY OF WALKER § WHEREAS The Huntsville City Council desires to promote the health, safety and welfare of its citizens and provide utility service; and WHEREAS The City of Huntsville maintains a sanitary sewer main across the easement property. The line was installed approximately 40 years ago and is in poor condition. WHEREAS Due to increased residential and commercial development the line is reaching its load capacity. The line must be replaced with a larger one to provide for future development. This will require a wider easement for installation and maintenance of the replacement line. WHEREAS Council has determined need to provide adequate wastewater services to promote growth and maintain sanitary conditions is in the public’s best interest. WHEREAS A certified Appraisal of the easement property has been made and an initial offer has been made to the Owner. WHEREAS The Texas Government Code requires that before a governmental entity such as the City can initiate a condemnation proceeding by filing a petition the City must authorize the proceeding at a public meeting by a record vote. WHEREAS The Huntsville City Council previously adopted Resolution 2022-10 on March 1, 2022, to authorize the initiation of condemnation proceedings to acquire permanent utility easements. WHEREAS The City now wishes to initiate condemnation proceedings to acquire the temporary construction easements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS that: SECTION 1: The City Council has authorized, by public vote, at its regular public council meeting on May 17, 2022, the use of the power of eminent domain to acquire: two temporary construction easements, each twenty (20) feet in width, lying on both sides and adjacent to the permanent easement property, Segment One and Segment Two previously authorized to be condemned, said Segments being a strip of land, forty (40) feet in width, containing 3.523 acres of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36 and the WILEY PARKER LEAGUE, Abstract No. 37, Walker County, Texas, and being out of and upon a called 488.63 acre tract described in a Deed from Dorothy Thomason Family Partnership, LTD. to Edwin E. Thomason and wife, Sandy S. Thomason, dated June 2, 2006, recorded in Volume 753, page 201, Official Public Records of Walker County, Texas. 2) being a strip of land, twenty (20) feet in width, containing 0.778 acre of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36 and the WILEY PARKER LEAGUE, Abstract No. 37, Walker County, Texas, and being Page 70 of 85 out of and upon a called 488.63 acre tract described in a Deed from Dorothy Thomason Family Partnership, LTD. to Edwin E. Thomason and wife, Sandy S. Thomason, dated June 2, 2006, recorded in Volume 753, page 201, Official Public Records of Walker County, Texas, more particularly described by metes and bounds in Exhibit “A” and shown on a Plat in Exhibit “B”, attached hereto and incorporated herein for all purposes. The current need and purpose of the temporary construction easement is access for the City to facilitate construction for the replacement of an old sanitary sewer line in poor condition with a new sanitary sewer line to provide service to current customers and to provide for future development. SECTION 2: The City Manager and/or his designee and the City Attorney are given authority to take all steps necessary to initiate the condemnation proceeding pursuant to Chapter 21 of the Texas Property Code, including, but not limited to, the filing of a petition under Section 21.012 of the Texas Property Code. SECTION 3: This Resolution shall take effect immediately from and after its passage and it is so duly resolved. SECTION 4: This Resolution shall be attached to Resolution 2022-10. DULY PASSED AND ADOPTED by the City Council of the City of Huntsville, Texas, on this the th day of , 2022. THE CITY OF HUNTSVILLE Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: _________________________ _____________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Page 71 of 85 Page 72 of 85 Page 73 of 85 Page 74 of 85 Page 75 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 2.f. Agenda Item: Presentation, discussion, and possible action to approve Resolution No. 2022-19 to initiate condemnation under Chapter 21 of the Texas Property Code for two temporary construction easements, each twenty (20) feet in width, lying on both sides and adjacent to the permanent easement property previously authorized to be condemned on March 1, 2022 to lay a sanitary sewer line generally located approximately 4 miles northeast of City Hall along the south side of Parker Creek, across a property more particularly described as: 1) an easement property being a strip of land, forty (40) feet in width, containing 1.881 acres of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36, Walker County, Texas, and being out of and upon TR.-1 92.96 AC. according to a Plat of Calvin M. Ellisor Property Tracts 1 & 2 recorded in Volume 4, page 4, Plat Records of Walker County, Texas, said Tract 1 (92.96 acres) conveyed in a Deed from Calvin M. Ellisor and wife, Irene Ellisor to Jerry Ellisor and Byron Ellisor, dated February 15, 2007, recorded in Volume 794, page 462, Official Public Records of Walker County, Texas. Initiating Department/Presenter: City Attorney Presenter: Leonard Schneider, City Attorney Recommended Motion: I move that the City of Huntsville, Texas authorize the use of the power of eminent domain to acquire two temporary construction easements, each twenty (20) feet in width, lying on both sides and adjacent to the permanent easement property previously authorized to be condemned on March 1, 2022 by Resolution 2022-12, said permanent easement property being a strip of land being a strip of land, forty (40) feet in width, containing 1.881 acres of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36, Walker County, Texas, and being out of and upon TR.-1 92.96 AC. according to a Plat of Calvin M. Ellisor Property Tracts 1 & 2 recorded in Volume 4, page 4, Plat Records of Walker County, Texas, said Tract 1 (92.96 acres) conveyed in a Deed from Calvin M. Ellisor and wife, Irene Ellisor to Jerry Ellisor and Byron Ellisor, dated February 15, 2007, recorded in Volume 794, page 462, Official Public Records of Walker County, Texas for the replacement of an old sanitary sewer line in poor condition with a new sanitary sewer to provide service to current customers and to provide for future development. Strategic Initiative: Goal #4, Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: This agenda item refers to proposed improvements to the the upsizing A. J. Brown Basin Trunk Sewer Main along Parker Creek, between A.J. Brown Wastewater Treatment Plant (WWTP) and TDCJ Byrd Unit at the southwest corner of FM 2821 and FM 247 (Map attached). The improvements primarily involve replacing existing trunk sanitary sewer mains which were installed approximately 40 years ago, with upsized mains from 24” and 30” to 42” and 48”; and better material types as identified in the 2016 Water and Wastewater Condition and Capacity Assessment Studies. Page 76 of 85 City currently has a 20-foot-wide easement for the existing line. The City contracted with the engineering firm, Enprotec / Hibbs & Todd, Inc. to design the new line and develop construction plans. The Design Plan indicated that a 40-foot-wide permanent easement is needed for construction and future maintenance of the new line. The Engineer also recommended that a 20-foot-wide temporary construction Easement (TCE) on both sides of the 40-foot-wide permanent easement. The TCE would expire 12 months after new construction is accepted by the city. A resolution is required by Chapter 21 of the Texas Property Code to initiate the condemnation process. Attached Resolution 2022-010 is to initiate the condemnation for an easement to lay a sanitary sewer line on the property previously described above in this coversheet and the recommended motion. Previous Council Action: On November 16, 2021, the City Council authorized the staff to start the process to acquire easements. On March 1, 2022, the Council approved a similar resolution to begin the condemnation process on this property for a permanent utility easement. Financial Implications: There is no financial impact associated with adopting the resolution. There is a cost in acquiring the easement and funds are available in the project budget. Approvals: Leonard Schneider Rick Rudometkin Aron Kulhavy Kristy Doll Associated Information: 1.Resolution for Temporary Easements FINAL Ellisor 2.Ex A and B to Resolution for Temp Easement Page 77 of 85 RESOLUTION NO. 2022-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS AUTHORIZING INITIATION OF CONDEMNATION PROCEEDING TO ACQUIRE TWO TEMPORARY CONSTRUCTION EASEMENTS TWENTY, EACH (20) FEET IN WIDTH LYING ON BOTH SIDES AND ADJACENT TO THE PERMANENT UTILITY EASEMENT PREVIOUSLY AUTHORIZED TO BE CONDEMENED BY RESOLUTION 2022-012 FOR THE REPLACEMENT OF A SANITARY SEWER TRUNK LINE UPON CERTAIN PROPERTY SITUATED IN WALKER COUNTY, TEXAS. THE STATE OF TEXAS § COUNTY OF WALKER § WHEREAS The Huntsville City Council desires to promote the health, safety and welfare of its citizens and provide utility service; and WHEREAS The City of Huntsville maintains a sanitary sewer main across the easement property. The line was installed approximately 40 years ago and is in poor condition. WHEREAS Due to increased residential and commercial development the line is reaching its load capacity. The line must be replaced with a larger one to provide for future development. This will require a wider easement for installation and maintenance of the replacement line. WHEREAS Council has determined need to provide adequate wastewater services to promote growth and maintain sanitary conditions is in the public’s best interest. WHEREAS A certified Appraisal of the easement property and temporary easements has been made and an initial offer has been made to the Owners. WHEREAS The Texas Government Code requires that before a governmental entity such as the City can initiate a condemnation proceeding by filing a petition the City must authorize the proceeding at a public meeting by a record vote. WHEREAS The Huntsville City Council previously adopted Resolution 2022-12 on March 1, 2022, to authorize the initiation of condemnation proceedings to acquire a permanent utility easement. WHEREAS The City now wishes to initiate condemnation proceedings to acquire the temporary construction easements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS that: SECTION 1: The City Council has authorized, by public vote, at its regular public council meeting on May 17, 2022 the use of the power of eminent domain to acquire: two temporary construction easements, each twenty (20) feet in width, lying on both sides and adjacent to the permanent easement property previously authorized to be condemned said permanent easement property being a strip of land, forty (40) feet in width, containing 1.881 acres of land, more or less, situated in the JESSE PARKER LEAGUE, Abstract No. 36, Walker County, Texas, and being out of and upon TR.-1 92.96 AC. according to a Plat of Calvin M. Ellisor Property Tracts 1 & 2 recorded in Volume 4, page 4, Plat Records of Walker County, Texas, said Tract 1 (92.96 acres) conveyed in a Deed from Calvin M. Ellisor and wife, Irene Ellisor to Page 78 of 85 Jerry Ellisor and Byron Ellisor, dated February 15, 2007, recorded in Volume 794, page 462, Official Public Records of Walker County, Texas, more particularly described by metes and bounds in Exhibit “A” and shown on a Plat in Exhibit “B”, attached hereto and incorporated herein for all purposes. The current need and purpose of the temporary construction easements is access for the City to facilitate construction for the replacement of an old sanitary sewer line in poor condition sewer line to provide service to current customers and to provide for future development. SECTION 2: The City Manager and/or his designee and the City Attorney are given authority to take all steps necessary to initiate the condemnation proceeding pursuant to Chapter 21 of the Texas Property Code, including, but not limited to, the filing of a petition under Section 21.012 of the Texas Property Code. SECTION 3: This Resolution shall take effect immediately from and after its passage and it is so duly resolved. SECTION 4: This Resolution shall be attached to Resolution 2022-12. DULY PASSED AND ADOPTED by the City Council of the City of Huntsville, Texas, on this the th day of , 2022. THE CITY OF HUNTSVILLE _____________________________ Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: ________________________ ___________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Page 79 of 85 Page 80 of 85 Page 81 of 85 Page 82 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 4.a. Agenda Item: Jeanie Jeanie - Raise awareness for Isaiah 117 House Initiating Department/Presenter: City Secretary Presenter: Recommended Motion: None - Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken Strategic Initiative: Discussion: Previous Council Action: Financial Implications: Approvals: Kristy Doll Associated Information: Page 83 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 7.a. Agenda Item: City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.072 for deliberation regarding the purchase of real property in the j W Adams survey (A-62). Initiating Department/Presenter: City Manager Presenter: Recommended Motion: Not Applicable Strategic Initiative: Discussion: Previous Council Action: Financial Implications: Approvals: Leonard Schneider Aron Kulhavy Kristy Doll Associated Information: Page 84 of 85 CITY COUNCIL AGENDA 5/17/2022 Agenda Item Number: 7.b. Agenda Item: City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 – Personnel Matters: regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: City Secretary Kristy Doll. Initiating Department/Presenter: City Secretary Presenter: Kristy Doll, City Secretary Recommended Motion: None Strategic Initiative: Discussion: Previous Council Action: Financial Implications: Approvals: Leonard Schneider Aron Kulhavy Kristy Doll Associated Information: Page 85 of 85