City Council Meeting Agenda Packet 1-18-20221
Russell Humphrey, Mayor Pro Tem, Ward 2 Daiquiri Beebe, Ward 1 Deloris Massey, Ward 3 Jon Strong, Ward 4
CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor Bert Lyle, Position 1 At-Large Dee Howard Mullins, Position 2 At-Large Vicki McKenzie, Position 3 At-Large Pat Graham, Position 4 At-Large HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, January 18, 2022 REGULAR SESSION 6:00 P.M. - City Council Chambers Huntsville City Hall, 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and may need auxiliary aids or services are requested to contact the City Secretary’s office (936.291.5413) two working days prior to the meeting for appropriate arrangements. MAIN SESSION [6:00 p.m.] CALL TO ORDER INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge
allegiance to thee, Texas, one state, under God, one, and indivisible.
1. CONSENT AGENDA The presiding officer will call for public comments before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda
for full discussion by request of a member of Council.) a. Consider approving the minutes of the regular City Council meeting held on December 7, 2021. [Kristy Doll, City Secretary] b. SECOND READING – Consider Ordinance 2022-2 adopting the City of Huntsville’s 2020
redistricting plan. [Aron Kulhavy, City Manager] 2. STATUTORY AGENDA a. Consider adoption of Ordinance 2022-3 to amend the budget for FY 21-22 and/or CIP Project budgets. [Steve Ritter, Finance Director]
b. FIRST READING – Consider authorizing the City Manager to award and enter into a contract for the construction of 2016 Bond proposition 2b – reconstruction of Service Center Buildings – Project No. 18-04-02.2. [Brent Sherrod, P.E., Director of Public Works] 3. CITY COUNCIL/MAYOR/CITY MANAGER
4. REQUESTS FOR CITIZEN PARTICIPATION (An opportunity for citizens to be heard on any topic and for the City Council to participate in the
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MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON DECEMBER 7TH 2021, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 4:30 p.m. The Council met in a workshop and regular session with the following: COUNCILMEMBERS PRESENT: Daiquiri Beebe, Russell Humphrey, Jon Strong, Andy Brauninger, Pat Graham, Vickie McKenzie, Bert Lyle, Deloris Massey COUNCILMEMBERS ABSENT: Dee Howard Mullins OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Leonard Schneider, City Attorney WORKSHOP [4:30 p.m.] Receive update on the status of City Construction Projects MAIN SESSION [6:02 p.m.] CALL TO ORDER INVOCATION AND PLEDGES U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. Mayor Brauninger gave the invocation and led the pledges. 1. MAYOR COMMENTS – Regarding City of Huntsville Boards and Commissions
Mayor Brauninger made a public statement for the record. Mayor Brauninger explained the process for filling vacancies on the City’s various boards and commissions: after reviewing the applications, the Mayor makes nominations for the board and commission members. The City Council vote on those nomination(s), and a majority vote of the City Council is required. He also stated that the Planning Commission is accountable to the citizens of Huntsville, not to the Mayor. 2. CONSENT AGENDA The presiding officer will call for public comments before action is taken on these items. (Approval of
Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for
full discussion by request of a member of Council.) a. Consider adoption of Ordinance 2021-40 to amend the budget for FY 21-22 and/or CIP Project budgets. [Steve Ritter, Finance Director] b. Consider authorizing the City Manager to enter into a two-year agreement with Skywonder for the 4th of July Fireworks Display. [Penny Joiner, Parks and Leisure Director]
Councilmember Graham made a motion to approve the consent agenda; the motion was seconded by Councilmember Lyle. The motion was adopted, 8-0. 3. PRESENTATION a. Receive a presentation by city staff explaining private development infrastructure funding alternatives, including but not limited to MUDs and Public Improvement Districts [Kevin Byal, Director of Development Services] City Manager Kulhavy stated that this agenda item was intended to educate the Council on these special districts and to seek direction on the preference of the City Council regarding one type of district over another because developers will be bringing proposals for special districts to the City Council soon.
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Kevin Byal, Director of Development Services, explained the differences in the Municipal Utility Districts (MUDs) and the Public Improvement Districts (PIDs) as funding alternatives for new developments. Developers will be bringing proposals for special districts to the City Council soon.
No action was taken. 4. CITY COUNCIL/MAYOR/CITY MANAGER a. Consider the appointments to City of Huntsville Boards, Commissions, and Committee for
expired terms or vacant board positions. [Andy Brauninger, Mayor] Mayor Brauninger nominated Greg Smith to the Cemetery Advisory Board. The appointment for a
two-year term to expire 08/31/2023 was unanimously approved with a vote of 8-0. 5. REQUESTS FOR CITIZEN PARTICIPATION (An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken.) None 6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA None 7. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) Mayor Brauninger mentioned Sam Houston Statue Visitor Center’s Christmas Open House and Vendor Fair to be held on December 11th from 11:00 a.m. - 2:00 p.m. Councilmember McKenzie announced that the Wynne Home is looking for volunteers to make ceramic bowls starting November 30-December 30 for the annual Empty Bowl Fundraiser on to be held March 1st, 2022. Councilmember Lyle reported that the Wynne Home is looking for volunteers to glaze ceramic bowls for the annual Empty Bowls Fundraiser to be held on March 1st.
Councilmember Beebe announced that the City of Huntsville presents Pictures with Santa at Fire Station #2, located at 2109 Sam Houston Avenue, on December 11th, 2021, from 10:00 a.m. – 12 p.m.
Councilmember Graham mentioned the City of Huntsville’s Pictures with Santa will be at the new Police Station on December 12th, 2021, from 1:00 - 3:00 p.m.
Mayor Brauninger Main Street Christmas Fair was held this past weekend and had a good turnout. Children were able to play in snow on the Courthouse lawn. He reported that he read a book to the children about a polar bear at Christmas. Councilmember Graham congratulated Councilmember Beebe for her graduation from SHSU. Mayor Pro Tem Humphrey extended condolences to Councilmember Dee Howard-Mullins on the recent death of her 98-year-old mother. ADJOURNMENT
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Mayor Brauninger adjourned the meeting without objection at 6:47 p.m.
ATTEST: CITY OF HUNTSVILLE ________________________________ ________________________________ Kristy Doll, City Secretary Andy Brauninger, Mayor
Agenda Item #1b
Item/Subject: Second Reading: Consider adopting Ordinance No. 2022-2 adopting the City of
Huntsville’s 2020 redistricting plan.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: Move to adopt Ordinance No. 2022-2 adopting the City of Huntsville’s 2020
redistricting plan. Second reading.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion: Every 10 years, after the decennial census, the city must review its boundaries for the
single-member wards as part of the redistricting process. The two primary requirements governing
redistricting are that each district have equal or nearly equal populations and a requirement that each
district has neither the purpose nor the effect of denying or abridging the right to vote on the basis of
color, race, or language group. The prison population is excluded from the total population numbers
when considering the proposed districts for Huntsville.
The city engaged the firm of Olson and Olson to assist in the redistricting process. In determining the
number of voters for each ward, the raw census numbers were used for the total population; then the
population of the prison units was subtracted from this total to show the net number of the voting
population. The voting population in each ward must be within 5% of the average voting population of
9,936. Under the current ward boundaries, the populations of wards 3 and 4 fell within this threshold;
however, ward 2 was significantly higher and ward 1 significantly lower than the required voting
population.
The recommended redistricting only makes changes to wards 1 and 2, shifting 2,827 people between
the two. This is done by moving the ward boundary for wards 1 and 2 at Highway 75 east on Bowers
Road, south on Avenue I back to Highway 75 north and then south on Lake Road to Nottingham
extending west to the original boundary line. This essentially moves several of the apartments between
Lake Road and Avenue M from ward 2 to ward 1. A map showing the proposed changes is included
with the ordinance attached as Exhibit A and the attached redistricting report, Exhibit B, shows the total
population counts before and after the proposed redistricting.
The proposed revised districts, once adopted, will be in place for the next ward election in 2023.
Previous Council Action: The Council authorized entering into an agreement with Olson and Olson, LP
to assist in the redistricting process at the October 21, 2021 meeting. The first reading was completed
at the January 4, 2021 council meeting.
1/18/22
Agenda Item: 1b
CITY COUNCIL AGENDA
Agenda Item #1b
Financial Implications: ☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Ordinance
• Exhibit A-ward map
• Exhibit B-redistricting report
ORDINANCE NO. 2022-2
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS ADOPTING THE CITY’S REDISTRICTING PLAN; ESTABLISHING WARD BOUNDARIES WHEREAS, Huntsville, Texas (the "City") has received and reviewed the results of the 2020
federal Census and finds that the City’s single-member council districts (“Wards”) are sufficiently out of population balance to require redistricting to comply with the “one-person, one-vote” (equal
population) principle established by the United States Constitution; and
WHEREAS, City Council has certain responsibilities for redistricting under federal and state
law, including but not limited to: Amendments 14 and 15 of the United States Constitution; Section 2
of the federal Voting Rights Act, 52 U.S.C.A. § 10301; Texas Election Code Chapter 42; and other authority; and
WHEREAS, a set of established redistricting criteria as provided by the Texas Election Code
and federal and state law was used in the formulation and consideration of redistricting plans; and
WHEREAS, the City Council finds that approval and adoption of the City’s redistricting plan establishing new Ward boundaries as show on the exhibits attached hereto and incorporated herein is in the best interest of the citizens of City, and is believed to comply with all state and federal requirements; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS:
Section 1. That the existing Ward boundary lines for the City are hereby amended and revised, and the
City’s redistricting plan is hereby approved, as described by the maps attached as Exhibit A, and as
further described by the population tables for said new Wards attached as Exhibit B.
Section 2. That the new City Council Ward boundaries as described in Exhibit A are hereby approved,
adopted, and designated to define the City's four Wards from and after the Effective Date of this
ordinance and shall be filed with the office of the Walker County Clerk.
Section 3. That this order was approved at a public meeting held in compliance with Chapter 551 of
the Texas Government Code, the Texas Open Meetings Act.
First Reading Date: __________________ PASSED and APPROVED on the Second Reading on this the ____th day of ____________
2021.
____________________________________ Andy Brauninger, Mayor
City of Huntsville, Texas
ATTEST:
____________________________________ Kristy Doll, City Secretary
City of Huntsville, Texas
APPROVED AS TO FORM:
____________________________________ Leonard Schneider, City Attorney City of Huntsville, Texas
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CITY SERVICE CENTER
448 STATE HIGHWAY 75
HUNTSVILLE, TX, 77320
www.huntsvilletx.gov/gis
CITY OF HUNTSVILLE, TX
ENGINEERING DEPARTMENT/
GIS DIVISION
CREATED DATE: 12/3/20218
Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet
0 5,000 10,0002,500 Feet
On Any Print Size
Layout: Tabloid (11 x 17) - Portrait
On 11 x 17 inch Print
Service Layer Credits: The City of Huntsville, TX GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
Proposed Redistricting Map for the
City of Huntsville's Council Wards
and the 2020 Population Census1:66,993
Proposed
Redistricting
from Ward 2 to Ward 1
(2,837 People)
Congressional
District Line
Congressional
District Line
Legend
2020 Census Blocks
Ward 1: (Approx. Total Population of 9,617 - Inmate Count of 2,572) + (Redist. Value of 2,837) = 9,882
Ward 2: (Approx. Total Population of 14,805 - Inmate Count of 1,881) - (Redist. Value of 2,837) = 10,087
Ward 3: (Approx. Total Population of 11,867 - Inmate Count of 2,245) = 9,622
Ward 4: (Approx. Total Population of 11,111 - Inmate Count of 955) = 10,156
Exhibit B
City of Huntsville, Texas Population:
US Census Data 2010: 38,548
US Census Data 2020: 47,400
Previous Ward Populations
Ward 1:
Total Population Wynne Unit Voting Population 9,617 2,572 7,045
Ward 2:
Total Population Holiday Unit Voting Population
14,805 1,881 12,924
Ward 3:
Total Population Walls Unit Byrd Unit Voting Population
11,867 1,446 799 9,622
Ward 4 :
Total Population Goree Unit Voting Population
11,111 955 10,156
Average Ward Population: 9,936
5% Variance: 9,440 -10,433
New Ward Populations
Ward Boundary Line Change necessary:
1. Move ward boundary for Precincts 1 and 2 at Highway 75 east on Bowers Road, south on
Avenue I back to Highway 75 north and then south on Lake Road to Nottingham
extending west to the original boundary line.
a. This will move 2,827 from Ward 2 to Ward 1
i. New Population Ward 1: 9,872
ii. New Population Ward 2: 10,097
iii. Population Ward 3: 9,622
iv. Population Ward 4: 10,156
Item/Subject: Consider adoption of Ordinance 2022-3 to amend the budget for FY 21-22 and/or CIP
Project budgets.
Initiating Department/Presenter: Finance
Presenter: Steve Ritter
Recommended Motion: Move to adopt Ordinance 2022-3 to amend the budget for FY 21-22 and/or
CIP Project budgets.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: Detailed explanation for the Budget Amendment is provided in the attachment, Exhibit A,
to the Ordinance. The Budget Amendments for the Walker County Public Safety Central
Communications funding were presented to the Finance Committee at their January 4, 2022 meeting.
The sources for funding the Budget Amendments for the Service Center to cover the cost over available
bond monies were presented to Council in a workshop on January 4, 2022.
Previous Council Action: None.
Financial Implications:
☒ See the attached Ordinance and related Budget Amendments (Exhibit A)
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Ordinance 2022-3, page 2
• Exhibit A (list of budget amendments), page 3
• Service Center Construction – Council funding presentation, page 4-8
1/18/2022
Agenda Item: 2a
CITY COUNCIL AGENDA
ORDINANCE NO. 2022-3 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2021-
2022 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP) BUDGETS, ORDINANCE NO. 2021-27 TO AMEND ADOPTED EXPENDITURES OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the 2021-2022 Annual Budget and CIP Budgets were adopted by Ordinance 2021-27 on September 21, 2021;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on
the associated revenues and expenditures and the overall impact on the general financial status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the annual budget for fiscal year 2021 – 2022 and the Capital Improvements Projects (CIP) budget as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2021 – 2022 is hereby amended to include the expenditures and revenues in Exhibit “A” and the Capital Improvements Projects budget is hereby amended to include the expenditures described in Exhibit “A” attached hereto and made a part of this ordinance as if set out
verbatim herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed,
and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other
section or portion of this ordinance.
Section 5. The necessity for amending the budget for the fiscal year 2021 – 2022 and Capital Improvements
Projects, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 18th day of January 2022.
THE CITY OF HUNTSVILLE, TEXAS
__________________________________ Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM: ____________________________ _____________________________________
Kristy Doll, City Secretary Leonard Schneider, City Attorney
Budget Amendments FY 21-22
January 18, 2022
Exhibit A Increase:Gen Fund - Police - Walker County Public Safety Central Communications 500,000$
Decrease:Gen Fund - City Council - ARP Administration & Contingency 500,000$
Explanation:
Increase:Proposition 2 - Service Center CIP - Construction 2,181,292$
Increase:Gen Fund - Transfer to CIP - Service Center CIP 1,681,292$
Decrease:Gen Fund - City Council - ARP Administration & Contingency 500,000$
Decrease:Gen Fund - Unalloc. Rsvs. - from ARP Lost Revenue ($ has been rcvd.)500,000$
Decrease:Gen Fund - Unallocated Reserves 681,292$
Increase:Water CIP - Transfer to CIP - Service Center CIP 500,000$
Decrease:Water CIP - Pipe Storage building CIP 250,000$
Decrease:Water CIP - Misc. waterline replacements - TBD by Public Works 250,000$
Explanation:
Walker County Public Safety Central Communications (operations for Public Safety
dispatch for Police, Sherriff, Fire, EMS) is requesting the City participate in half the costs for
adding radio console equipment, handheld radios, other equipment and various softwares;
with total costs for all proposed purchases being a little over $1,000,000. Walker County is
to participate with funding $500K also. Council, at their November 16, 2021 meeting,
approved budgeting $1,490,000 of federal ARP fund to General Fund for "Administration &
Contingency". If this Budget Amendment is approved it will leave $990,000 in the
Administration & Contingency account.
The low bid for construction for the Proposition 2 Service Center project came in at
$9,470,710 ($9,470,710 calculated as follows: $8,846,000 base bid + $375,000 "add
alternate #4 - $250,290 "value engineering" reduction + $500,000 contingency). "Add
alternate #4" is for demolishing and removing the existing Service Center building and
construct a parking lot in the space. The $500,000 contingency amount is not part of the
bid but has been added by staff to try to cover change orders and other unanticipated
costs (this contingency amount is roughly 5.5% of the actual contractor bid costs). The
current amount budgeted for construction in the Service Center project is $7,289,418.
These budget amendments provide the needed funds for the Service Center project.
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1
Service Center
Construction
Funding Options and Solutions
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2
Total Bid Cost
•Frost Construction is the bidder
•$9,200,000 including contingencies
•$500,000 for add alternate #4. This is for the
tear down of the old existing building and
rebuilding the parking area.
•*$9,700,000 is total bid.
•*This cost captures the supply chain issues, COVID delays
and unforeseen increases.
2
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3
Total Budget for Construction
•$7,300,000 –bond funds.
•Total bid cost minus the total budget puts us at
$2,400,000 shortfall
•What now? How do we fund this project? Are
there options?
3
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4
Options and Solutions for Funding
•Value engineering: $250,000
•ARP contingency: $500,000
•ARP lost revenue: $500,000
•Pipe storage building: $250,000
•Utility projects postpone/defer: $250,000
•General Fund Unallocated Reserves: $650,000
•Total funding sources: $2,400,000
•*This will balance the budget and allow us to move forward with
this project.
4
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5
Next Steps
•Bid award recommendation to Council
January 18th
•Full scope of project to be included
•We can remove add alternate #4 @ $500,000
and budget for this in the future. We would
only need $150,000 from General Fund
Unallocated Reserves if this alternate is
deleted from the current project.
•If we wait to build this project, it will cost more
in the future.
5
Agenda Item #2b
Item/Subject: First Reading - Consider authorizing the City Manager to award and enter into a contract
for the construction of 2016 Bond Proposition 2b – Reconstruction of Service Center Buildings – Project
No. 18-04-02.2, first reading.
Initiating Department/Presenter: Public Works
Presenter: Brent Sherrod, P.E., Director of Public Works
Recommended Motion: No Action required, first reading. Should the Council wish to waive the second
reading, the appropriate motion would be:
Move to waive the two reading requirements of the rules of procedure and authorize the City Manager to
award and enter into a contract in the amount of, not to exceed, $8,970,710.00 to Frost Construction
Company for the construction of 2016 Bond Proposition 2b- Reconstruction of Service Center Buildings.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The citizens of Huntsville approved three bond propositions in the November 2016 special
election to fund design and construction of the following City facilities/infrastructure:
Bond Proposition No. 1- Construction of new Public Safety Building and Fire Station No.2
Bond Proposition No. 2- Expansion of City Hall and Reconstruction of Service Center Buildings
Bond Proposition No. 3- Improvements to Water and Wastewater Infrastructure
This agenda item pertains to the 2016 Bond Proposition No. 2b- Reconstruction of Service Center
Buildings. This project consists of achieving the following items:
a) Base bid includes a new building for Service Center Administration and a heated Service Bay
Building. The pre-engineered metal building for the Administration Building will be located 30
ft off the North side of the existing facility located at 448 State Hwy 75 N. and will be single
story with approximately 20,120 square feet which includes Fire Station No. 3. The Service
Bay Building will be located at the same address along the east property line and will be
approximately 8,100 square feet of space.
b) Demolish existing Administration Building and sitework south of the new Administration
Building once the Owner has vacated it. Construct all associated sitework, parking, flatwork,
site lighting, landscaping, and irrigation.
Design of the New Service Center was initiated in February 2020, after awarding a design contract to
Randall Scott Architects.
City staff utilized Competitive Sealed Bids (CSB) for this project to achieve optimal results at a competitive
price. The CSB process for this project was completed as outlined below:
1/18/22
Agenda Item: 2b
CITY COUNCIL AGENDA
Agenda Item #2b
- Notice to prospective vendors seeking bids was issued on October 19, 2021. The notice was posted
in the Huntsville Item as well as the following websites: City of Huntsville, Electronic State Business
Daily (ESBD), Public Purchase, Construction Connect and Dodge Construction Central Planning
Room.
- A mandatory pre-bid conference was held on October 29th and November 16, 2021.
- Competitive Sealed Bids were opened on December 2, 2021.
Four (4) contractors submitted bids for this project. The bids were evaluated by the selection committee
based on bid price and bidder’s qualifications to determine the “Best Value” for the City. The selection
committee was comprised of the following:
- Public Works;
- Parks & Leisure Department;
- Engineering Department; - Architect-on-record (RSA); and
- Deputy City Manager evaluated the Bids
The bid tabulation attached shows names of the contractors that submitted the bids and their respective
price. Based on the evaluation of bids and reference checks, Frost Construction Company, Humble, Texas
has been determined to offer the Best Value, and their bid is also lowest among the bid complete
respondents.
Value Engineering (VE) has been underway to determine use of equivalent alternate products / method
of construction on various items jointly among the City Staff, architect, and Frost Construction Company.
Current alternative options have yielded a net reduction of approximately $250,290.00 in the original base
bid.
Duration of the construction period proposed by Frost Construction Company to fully complete the project
construction is 365 calendar days from the date of Notice to Proceed. Notice to Proceed is scheduled to
be issued in mid-February 2022. The construction is expected to be complete by March 2023.
Previous Council Action: The City Council authorized the City Manager to enter into an agreement with
Randall Scott Architects, for professional architectural and engineering services for the 2016 Bond
Proposition 2 project at the February 18, 2020, City Council meeting. The sources for funding the Budget
Amendments for the Service Center to cover the cost over available bond monies were presented to
Council in a workshop on January 4, 2022.
Financial Implications: ☒Item is budgeted: 817-81701-62300 In the amount of: $7,289,418 for construction of the Service
Center project.
There is a budget amendment agenda item in this evening's Council agenda for Council's consideration
to add $2,181,292 to the construction budget; which, if approved, will provide $9,470,710 to cover the
contract construction amount of $8,970,710 and contingency of $500,000.
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Bid Tabulation for City of Huntsville-Service Center Expansion and Renovations RSA Project NO.
2005.01, opened 12/02/2021.
Bidder Name Taurus Technologies Frost Construction Company,
Inc.
The O'Haver Company, Ltd.
O'Haver Contractors
Christensen Building Group,
LLC Teal Construction
Bidder Address 1420 Lakeside Parkway, Ste 100
Flower Mound, TX
8820 Will Clayton Pkwy, Ste H
Humble, TX 77338
12831 O'Connor Road
San Antonio, Texas 78233
15425 North Fwy #330
Houston, TX 77090
1335 Brittmoore Rd.
Houston, TX 77043
Base Bid 191,931.00$ $8,846,000.00 10,150,000.00$ 10,196,969.00$ 11,030,000.00$
Alternates No.1 -450,000.00$ 482,000.00$ 263,000.00$ 442,000.00$
Alternates No.2 -45,000.00$ 22,000.00$ 32,000.00$ 45,000.00$
Alternates No.3 -22,500.00$ 29,000.00$ 22,000.00$ 30,000.00$
Alternates No.4 -375,000.00$ 650,000.00$ 451,000.00$ 365,000.00$
Bid Bond -5%507,500.00$ 5%551,500.00$
Time of Completion -365 Days 465 Days 455 Days 360 Days
Acknowledgment of
Agenda
1-5
(Yes/No)-Yes Yes Yes Yes
Submission of Bid
filled out completely
(Yes/No)Yes Yes Yes Yes Yes
Date: Thursday, December 2, 2021 Time: 2:00 P.M. Central Time
Bid Tabulation
Project Name: City of Huntsville - Service Center Expansion and Renovations RSA Project NO. 2005.01
Location: 1212 Avenue M Huntsville, TX 77340
Project Location: 448 TX-75, Huntsville, TX 77320
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Section 1.5