City Council Meeting Agenda Packet 1-4-20221
Russell Humphrey, Mayor Pro Tem, Ward 2 Daiquiri Beebe, Ward 1 Deloris Massey, Ward 3 Jon Strong, Ward 4
CITY OF HUNTSVILLE, TEXAS Andy Brauninger, Mayor
Bert Lyle, Position 1 At-Large Dee Howard Mullins, Position 2 At-Large Vicki McKenzie, Position 3 At-Large Pat Graham, Position 4 At-Large
HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, January 4, 2022
WORKSHOP 5:30 P.M. – Large Conference Room
REGULAR SESSION 6:00 P.M. - City Council Chambers
Huntsville City Hall, 1212 Avenue M, Huntsville, Texas, 77340
Persons with disabilities who plan to attend this meeting and may need auxiliary aids or services are requested to contact the City Secretary’s office (936.291.5413) two working days prior to the meeting for appropriate arrangements.
WORKSHOP [5:30 P.M.] Discuss Service Center Funding
MAIN SESSION [6:00 p.m.]
CALL TO ORDER INVOCATION AND PLEDGES - U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible.
PUBLIC HEARING Public Hearing to hear comments on the City's intent to submit a grant application to the Texas Department of Housing and Community Affairs (TDHCA) for the Community Resiliency Program (CRP).
1.CONSENT AGENDAThe presiding officer will call for public comments before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory
Agenda for full discussion by request of a member of Council.) a.Consider approving the minutes of the regular City Council meeting held on November 16, 2021.[Kristy Doll, City Secretary]b.Consider adoption of Ordinance 2022-1 to amend the budget for FY 21-22 and/or CIP Project budgets. [Steve Ritter, Finance Director]
c.Consider by adopting Resolution 2022-02 - Updating and reaffirming the Citizen Participation
Plan, Section 3 Policy, and the Section 504 Policy Against Discrimination Based on Handicap
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and Grievance Procedures required for program compliance to administer the Texas Community
Resiliency Program (CRP), from the Texas Department of Housing and Community Affairs. [Kristie Hadnot, Grants Manager] d. Consider authorizing the City Manager to submit an application for the Community DevelopmentBlock Grant CARES Act (CDBG-CV) funds for the Community Resiliency Program (CRP)
Program and adopt Resolution 2022-01. [ Kristie Hadnot, Grants Manager]
2.STATUTORY AGENDAa.Receive a developer’s presentation and consider approval of their request for the creation of a Public Improvement District (PID) for a residential development to be located at approximately
350 FM 1791 North. [Kevin Byal, Director of Development Services]b.FIRST READING – Consider Ordinance 2022-2 adopting the City of Huntsville’s 2020 redistricting plan. [Aron Kulhavy, City Manager]
3.CITY COUNCIL/MAYOR/CITY MANAGER
a.Consider directing the City Manager to prepare an ordinance regulating the outdoor sale of
animals. [Russell Humphrey, Mayor Pro Tem]b.Consider the appointments to City of Huntsville Airport Advisory Board [Andy Brauninger, Mayor].
4.REQUESTS FOR CITIZEN PARTICIPATION
(An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken.)
None
5.MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
6.ITEMS OF COMMUNITY INTEREST(Hear announcements concerning items of community interest from the Mayor, Councilmembers,
and City staff for which no action will be discussed or taken.)
7.EXECUTIVE SESSIONa.City Council will convene in closed session as authorized by Texas Government Code,Chapter 551, Section 551.071 to receive legal advice concerning litigation; City of
Huntsville v Walker County ESD No. 3, et al, cause# 2130313; 278th District Court, Walker
County, Texas.
8.RECONVENETake action on item discussed in executive session, if needed.
ADJOURNMENT
*If during the course of the meeting and discussion of any items covered by this notice, City Council determines that aClosed or Executive session of the Council is required, then such closed meeting will be held as authorized by TexasGovernment Code, Chapter 551, Section 551.071 – consultation with counsel on legal matters; 551.072 – deliberationregarding purchase, exchange, lease or value of real property; 551.073 – deliberation regarding a prospective gift; 551.074–personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of apublic officer or employee; 551.076 – implementation of security personnel or devices; 551.087 – deliberation regarding
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economic development negotiation; Sec. 551.089 - deliberation regarding security devices or security audits; and/or other
matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session to take action, if necessary, on
the items addressed during Executive Session.
CERTIFICATE I, Kristy Doll, City Secretary, do hereby certify that the above notice was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to
the City’s website, www.HuntsvilleTX.gov, in compliance with Chapter 551, Texas Government Code.
Kristy Doll
Kristy Doll, City Secretary
DATE OF POSTING: December 30, 2021 TIME OF POSTING: 5:00 p.m.
TAKEN DOWN:
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MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 16th DAY OF NOVEMBER 2021, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 5:00 P.M.
The Council met in a workshop and regular session with the following: COUNCILMEMBERS PRESENT: Daiquiri Beebe, Russell Humphrey, Dee Howard Mullins, Jon Strong, Andy Brauninger, Pat Graham, Vickie McKenzie, Bert Lyle, Deloris Massey COUNCILMEMBERS ABSENT: None OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Leonard Schneider, City Attorney
RECEPTION [5:00 P.M.] A reception was held to recognize newly elected Councilmembers and outgoing Councilmembers.
MAIN SESSION [6:00 P.M.]
CALL TO ORDER – Mayor Brauninger called the meeting to order at 6:00 p.m.
INVOCATION AND PLEDGES U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God,
one, and indivisible.
Councilmember Joe Rodriquez gave the invocation and Mayor Brauninger led the pledges.
PRESENTATION a.Presentation to Mayor Pro Tem Joe Rodriquez to recognize his eight years of service to the City ofHuntsville
b.Presentation to Councilmember Blake Irving to recognize his two years of service to the City ofHuntsville
ELECTION MATTERS
a.Administer the Oaths of Office and Statements of Officer to the duly elected Mayor and the
Four Ward City Councilmembers by Walker County Judge Danny Pierce.
Walker County Judge Danny Pierce administered the Statement of Elected/Appointed and Official Oathof Office to Andy Brauninger, Daiquiri Beebe, Russell Humphrey, Deloris Massey, and Jon Skelly.
b.Elect a Mayor Pro Tem. [Mayor Brauninger]
Mayor Brauninger opened the nominations for Mayor Pro Tem.
Mayor Brauninger made the motion to nominate Russell Humphrey as Mayor Pro Tem; thenomination was seconded by Councilor Graham.
Councilor McKenzie made a motion to nominate Daquiri Bee as Mayor Pro Tem
Mayor Brauninger called for the vote to elect Russell Humphrey as Mayor Pro Tem. Russell
Humphrey was elected as Mayor Pro Tem (5-4) vote. Councilmembers McKenzie, Massey, Mullins
and Beebe voted against.
PROCLAMATIONS
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a. SHSU Food Pantry Day b. Small Business Saturday PUBLIC HEARING a. Conditional Use Permit application for a Recreational Vehicle Park facility to be developed on property located in the 3200 block of SH 30 West. [Armon Irones, City Planner] Mayor Brauninger opened the public hearing at 6:23 pm. City Planner Armon Irones gave a report about the conditional use permit for a recreational vehicle park facility located in the 3200 block of SH 30 West. The applicant, Kathrine Harris gave a presentation regarding the recreational vehicle park facility to be potentially located in the 3200 block of SH 30 West. Citizen Comments heard in support of the application: Seth McKinney, Greg Jasper, Buddy Abert, Joe White, Jason Coutts of the recreational vehicle park facility. Citizen comments heard in opposition of the application: James Hall, Cheryl Spencer, Chris Cherry, Paul Garza and Scott Hornung.
Mayor Brauninger closed the public hearing at 7:14 pm. 1. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Consider approving the minutes of the regular City Council meeting held on October 19, 2021. [Kristy Doll, City Secretary] b. Consider approving the minutes of the City Council Special Session held on November 9, 2021. [Kristy Doll, City Secretary] c. Consider authorizing the City Manager to purchase PCs due for replacement as per the FY 2 l
/22 computer replacement schedule. [Bill Wavra, Information Technology] d. Consider adopting Resolution 2021-20 authorizing the use of U.S. Fixed Income Trust/Texas
FIT for investing City monies. [Steve Ritter, Finance Director] e. Consider adopting Resolution No. 2021-21 and authorize the City Manager, Finance Director,
City Staff, and the City's Financial Advisor and Bond Counsel to proceed with all necessary
processes and documents in connection with the sale of Waterworks and Sewer System Revenue Bonds. [Steve Ritter, Finance Director] f. Consider authorizing the City Manager to approve a contract renewal with ISU/Companion
Life for stop-loss insurance coverage. [Julie O'Connell, Human Resources Director]
Councilmember Beebe made a motion to approve the consent agenda; the motion was seconded by Councilmember Graham. The motion was adopted, 9-0. 2. STATUTORY AGENDA a. Second Reading - Consider adopting Ordinance 2021-35 to change the Development District Classification for 1021 Oak Drive and 2650 11th Street located in the G.A. White Subdivision from Neighborhood Conservation to Management. [ Armon Irones, City Planner] Mayor Brauninger made a motion to adopt Ordinance 2021-35, to change the Development District Classification for 1021 Oak Drive and 2650 11th Street, located in the G.A. White Subdivision from Neighborhood Conservation to Management; the motion was seconded by Councilmember Lyle. The motion failed with a 5-4 vote (a supermajority vote was required to pass). Councilmembers McKenzie, Massey, Mullins, and Beebe voted against the motion.
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Planning Staff received a valid protest petition in opposition of the proposed Development District zone changes from 35% of the property owners that are within 200 feet of the subject properties. Pursuant to the Development Code, the receipt of a valid protest potion requires this agenda item to pass by a supermajority vote of Council.
b. Consider approving the Conditional Use Permit application for a Recreational Vehicle Park facility to be developed on property located in the 3200 block of SH 30 West. [Armon lrones, City Planner]
Councilmember Beebe made a motion to deny the Conditional Use Permit Application # 03-2021, for a Recreational Vehicle Park to be developed on property located in the 3200 block of SH 30 West on approximately 35 acres tract of land, WCAD GEO ID 0013-125-0-00410, as recommended by the Planning Commission; the motion was seconded by Councilmember Lyle.
The motion was approved, 9-0.
c. First Reading- Consider authorizing the City Manager to purchase a Fire Truck (Pierce Enforcer pumper) and the associated equipment. [Greg Mathis, Fire Chief]
Councilmember Graham made a motion to waive the requirement for readings on two separate days
and move to authorize the City Manager to purchase a Pierce Enforcer Pumper and the associated equipment for the budgeted amount of $747,000; the motion was seconded by Councilmember Beebe. The motion was approved, 9-0. d. Consider adopting Ordinance No. 2021-36 to amend the budget for FY 21-22 and/or CIP Project budgets. [Steve Ritter, Finance Director] Councilmember Beebe made a motion to adopt Ordinance 2021-36 to amend the budget for FY 21-22
and/or CIP Project budgets; the motion was seconded by Councilmember Graham. The motion was adopted, 9-0. e. First Reading - Consider adopting Ordinance No. 2021-39, temporarily lowering the speed limits on IH 45 during construction. [Charlie J. Thomas, Interim City Engineer]
Councilmember Humphrey made a motion to waive the second reading requirements and to adopt Ordinance No. 2021-39 temporarily lowering the speed limits on IH 45 during construction to 60 mph on
the IH 45 main lanes and 40 mph and 45 mph on the frontage roads; the motion was seconded by
Councilmember Graham. The motion was adopted, 9-0. f. First Reading- Consider adopting Ordinance No. 2021-38 Amending Chapter 2 Article 3 of the Huntsville Code of Ordinances for fees for certain records and time limits for responding to certain Public Information Requests [Kristy Doll, City Secretary]
Councilmember Humphrey made a motion to and adopt Ordinance No. 2021-38 amending Section 2-49 of the Municipal Code and adopts fees for providing public information to 25% more than the Texas Attorney General established as allowed by Texas Government Code section 552.262(a). By amending
the Code to include the 25% increase in fee instead of the Ordinance that adopts the budget, it will make the costs easier to find and explain to the public and waive the second reading requirements; the motion was seconded by Councilmember McKenzie. The motion was adopted, 9-0.
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Mayor Brauninger made a motion to convene into executive session to receive legal advice under the
Texas Government Code, Chapter 551, Section 551.071 in considering the adoption of Ordinance No. 2021-38 Amending Chapter 2 Article 3 of the Huntsville Code of Ordinances for fees for certain records and time limits for responding to certain Public Information Requests; the motion was seconded by
Councilmember Mullins. The motion was approved, 9-0. The Council convened into Executive Session at 8:21 p.m. The Council reconvenes in open session at 8:41 p.m. 3. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider adopting Resolution No. 2021-15, casting the City's votes for the 2022-2023
nominees for the Walker County Appraisal District's (WCAD) Board of Directors
[Andy Brauninger, Mayor]
Mayor Brauninger made a motion to adopt Resolution 2021-15, allocating the City’s voting entitlement for nominees for the Walker County Appraisal District’s (WCAD) Board of Directors as presented for
the 2022-2023 term; the motion was seconded by Councilmember Lyle. The motion was adopted, 9-0.
b. Consider the appointments to City of Huntsville Boards, Commissions, and Committee for
expired terms or vacant board positions. [Andy Brauninger, Mayor]
Mayor Brauninger made a motion to appoint Russell Humphrey, Pat Graham, Daiquiri Beebe and Jon
Strong to the City Council Finance Committee and Brandon Cooper and Jessica Bright to the Tourism
Advisory Board as presented; the motion was seconded by Councilmember McKenzie. The motion was
adopted, 9-0.
BOARDS, COMMISSIONS, and COMMITTEES
SEATS BOARD MEMBER TERM
EXPIRES
City Council Finance Committee
Russell Humphrey - Chair
Pat Graham
Daiquiri Beebe
Jon Strong
Tourism Advisory Board
#7 Appointment - Brandon Cooper 8/31/2022
#9 Appointment - Jessica Bright 8/31/2024
c. Consider authorizing the City Manager to amend FY 21-22 budget to include funding for
the Trinity River Food Bank in the amount of application request. [Aron Kulhavy, City
Manager on behalf of Blake Irving, Councilman Ward 3]. No action was taken
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4. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken.
None 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA None 6. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff, for which no action will be discussed or taken.) Mayor Brauninger announced that the Wynne Home is looking for volunteers to make ceramic bowls starting
November 30 through December 30 for the annual Empty Bowl Fundraiser. Councilmember Lyle spoke about the Christmas Fair and Winter in the Park on December 4 from 10am- 5pm.
Councilmember Beebe announced the Wynne Home will be hosting a Gingerbread house contest and reception from 4:30-6pm on December 4. The Walker County Museum will also give tours and refreshments
on the porch during the Christmas parade. Councilmember McKenzie spoke about the Sam Houston Statute Visitors Center hosting a Christmas open house and vendor fair on December 11th. Mayor Brauninger mentioned attending a Veterans Day recognition event at the Walker County Storm Shelter. Pat Graham mentioned attending a Crime Stoppers Fundraiser event for the Good Shepherd Mission. 7. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 to receive legal advice on Easement Acquisition for Utilities. Councilmember Dee Howard Mullins left the Council Chambers at 9:03 p.m. and did not meet in Executive Session.
The Council convened into Executive Session at 9:03p.m. 8. RECONVENE
The Council reconvened in open session at 9:39p.m. Councilmember Beebe made a motion to authorize staff to start the process to acquire easements; the motion was seconded by Councilmember Humphrey. The motion was approved. 8-0. ADJOURNMENT Mayor Brauninger adjourned the meeting without objection at 9:39 p.m.
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ATTEST: CITY OF HUNTSVILLE ________________________________ ________________________________ Kristy Doll, City Secretary Andy Brauninger, Mayor
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Item/Subject: Consider adoption of Ordinance 2022-1 to amend the budget for FY 21-22 and/or CIP
Project budgets.
Initiating Department/Presenter: Finance
Presenter: Steve Ritter
Recommended Motion: Move to adopt Ordinance 2022-1 to amend the budget for FY 21-22 and/or
CIP Project budgets.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: At Council’s meeting on December 21, 2021 Council approved an additional $65,000
payment to the HEARTS Museum as additional funding for cost for the replica Vietnam Veterans War
Memorial Wall. The $65,000 is coming from Fund Balance of the Hotel Occupancy Tax (HOT) Fund. This
Budget Amendment puts in place budget for making the payment that was approved.
Previous Council Action: December 21, 2021 Council approved $65,000 of additional funding to the
HEARTS Museum’s Vietnam Veterans War Memorial Wall replica.
Financial Implications:
☒See the attached Ordinance and related Budget Amendments (Exhibit A)
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
•Ordinance 2022-1, page 2
•Exhibit A (list of budget amendments), pages 3 - 4
1/4/2022
Agenda Item: 1b
CITY COUNCIL AGENDA
Page 2
ORDINANCE NO. 2022-1 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2021-2022 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP) BUDGETS, ORDINANCE NO. 2021-27 TO AMEND ADOPTED EXPENDITURES OF
THE BUDGET; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the 2021-2022 Annual Budget and CIP Budgets were adopted by Ordinance 2021-27 on September 21, 2021;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the annual budget for fiscal year 2021 – 2022 and the Capital Improvements Projects (CIP) budget as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment
document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2021 – 2022 is hereby amended to include the expenditures
and revenues in Exhibit “A” and the Capital Improvements Projects budget is hereby amended to include the expenditures described in Exhibit “A” attached hereto and made a part of this ordinance as if set out verbatim herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full
force and effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance.
Section 5. The necessity for amending the budget for the fiscal year 2021 – 2022 and Capital Improvements Projects, as required by the laws of the State of Texas, requires that this ordinance shall take effect
immediately from and after its passage, as the law in such cases provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 4th day of January 2022.
THE CITY OF HUNTSVILLE, TEXAS
__________________________________ Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________________________________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney
Budget Amendments FY 21-22
January 4, 2022
Exhibit A Increase:HOT Tourism - Purchased Services/Contracts 65,000$
HOT Fund - Fund Balance 65,000$
Explanation:At Council’s meeting on December 21, 2021 Council approved an additional $65,000
payment to the HEARTS Museum as additional funding for cost for the replica Vietnam
Veterans War Memorial Wall. The $65,000 coming from Fund Balance of the Hotel
Occupancy Tax (HOT) Fund. Fund Balance for the HOT Fund is over $800,000. This Budget
Amendment puts in place budget for making the payment that was approved.
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Item/Subject: Consider adoption of Resolution No. 2022-02 updating and reaffirming the Citizen
Participation Plan, Section 3 Policy, and the Section 504 Policy Against Discrimination Based on Handicap
and Grievance Procedures required for program compliance to administer the Texas Community Resiliency
Program (CRP), from the Texas Department of Housing and Community Affairs.
Initiating Department/Presenter: Finance
Presenter: Kristie Hadnot, Grants Manager
Recommended Motion: Move to adopt Resolution No. 2022-02 updating and reaffirming the Citizen
Participation Plan, Section 3 Policy, and the Section 504 Policy Against Discrimination Based on Handicap
and Grievance Procedures required for program compliance to administer the Texas Community Resiliency
Program (CRP), from the Texas Department of Housing and Community Affairs.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The City anticipates the completion and submission of a funding application to the Texas
Department of Housing and Community Affairs (TDHCA) by January 19, 2022 requesting funds under
their Community Resiliency Program (CRP) to aid in covering construction costs for the renovation and
expansion of the Martin Luther King Jr. Community Center. The Community Resiliency Program is being
funded by a Community Development Block Grant from HUD under the CARES Act (i.e. – CDBG-CV).
The CRP is for non-entitlement cities and counties to create, expand, or enhance public facilities that
can provide medical care, social services, and/or non-congregate housing which can increase the
community’s long-term resiliency and ability to mitigate current and future coronavirus outbreaks.
As programmatically required with this grant program, the City as a potential grantee must
demonstrate compliance with all State and Federal requirements to ensure equal opportunity and
access to all benefits derived from a TxCDBG grant program.
Some of the civil rights policies contained within for consideration need to be modified to conform and
be validated to reflect activities relevant to the civil rights requirements of the Community Resiliency
Program. To ensure compliance, it is recommended by the Grants Manager to have the following civil
rights policies updated and/or reaffirmed to conform with current HUD, and subsequent TDHCA,
programmatic and compliance regulations:
•Citizen Participation Plan (English & Spanish version to update);
•Section 3 Policy (English & Spanish version to update);
•Section 504 Policy and Grievance Procedures (English & Spanish version to update);
Previous Council Action: Previous Resolution 2020-27 was passed and approved on August 18, 2020
to update and reaffirm various applicable civil rights policies associated with active grant projects
funded from the Texas General Land Office.
Financial Implications: ☒There is no financial impact associated with this item.
1/4/2022 Agenda
Item: 1c
CITY COUNCIL AGENDA
Page 2
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
•Resolution 2022-02
•Citizen Participation Plan (English & Spanish version);
•Section 3 Policy (English & Spanish version);
•Section 504 Policy and Grievance Procedures (English & Spanish version);
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RESOLUTION NO. 2022-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, UPDATING AND REAFFIRMING THE VARIOUS CIVIL RIGHTS POLICIES AS REQUIRED BY THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS (TDHCA) FOR CIVIL RIGHTS COMPLIANCE OF COMMUNITY DEVELOPMENT BLOCK GRANT CARES ACT (CDBG-CV) PROJECTS ASSOCIATED WITH THE TEXAS COMMUNITY RESILIENCY PROGRAM (CRP).
WHEREAS, the City of Huntsville, in accordance with Section 109 of the Title I of the Housing and Community Development Act (24 CFR 6); the Age Discrimination Act of 1975 (42 U.S.C. 6101-6107); and Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and for construction contracts greater than $10,000, must take actions to ensure that no person or group is denied benefits such as employment, training, housing, and contracts generated by the CDBG activity, on the basis of race, color, religion, sex, national origin, age, or disability;
WHEREAS, the City of Huntsville, in consideration for the receipt and acceptance of federal funding, agrees to comply with all federal rules and regulations including those rules and regulations governing citizen participation
and civil rights protections referenced herein;
WHEREAS, THE City of Huntsville, in accordance with Section 3 of the Housing and Urban Development Act of
1968, as amended, and 24 CFR Part 135, is required, to the greatest extent feasible, to provide training and employment opportunities to lower income residents and contract opportunities to businesses in the CDBG project area;
WHEREAS, the City of Huntsville, in accordance with Section 504 of the Rehabilitation Act of 1973, does not discriminate on the basis of disability and agrees to ensure that qualified individuals with disabilities have access to programs and activities that receive federal funds.
LET IT BE RESOLVED, that the City Council for the City of Huntsville, Texas, has APPROVED, PASSED, AND ADOPTED the following policies to be updated and/or reaffirmed to conform with the Federal and State compliance requirements for the proposed administration of the aforementioned grant-funded project:
1.Citizens Participation Plan2. Section 3 Policy3. Section 504 Policy Against Discrimination Based on Handicap and Grievance Procedures
PASSED AND APPROVED this 4th day of January, 2022.
THE CITY OF HUNTSVILLE, TEXAS
_________________________________ Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _________________________________
Kristi Doll, City Secretary Leonard Schneider, City Attorney
THE CITY OF HUNTSVILLE CITIZEN PARTICIPATION PLAN
TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
COMPLAINT PROCEDURES
These complaint procedures comply with the requirements of the Texas Department of Housing
and Community Affairs’ Texas Community Development Block Grant (TxCDBG) Program and Local Government Requirements found in 24 CFR §570.486 (Code of Federal Regulations). Citizens can obtain a copy of these procedures at the City of Huntsville, Texas, 1212 Avenue M, Huntsville, TX 77340, (936) 291-5428 during regular business hours.
Below are the formal complaint and grievance procedures regarding the services provided under the TxCDBG project:
1. A person who has a complaint or grievance about any services or activities with respect to
the TxCDBG project, whether it is a proposed, ongoing, or completed TxCDBG project,
may during regular business hours submit such complaint or grievance, in writing to theCity Manager, at City of Huntsville, Texas, 1212 Avenue M, Huntsville, TX 77340 or maycall (936) 291-5428.
2.A copy of the complaint or grievance shall be transmitted by the City Manager to the entity
that is the subject of the complaint or grievance and to the City Attorney within five (5)working days after the date of the complaint or grievance was received.
3.The City Manager shall complete an investigation of the complaint or grievance, if
practicable, and provide a timely written answer to person who made the complaint or
grievance within ten (10) days.
4.If the investigation cannot be completed within ten (10) working days per Statement # 3above, the person who made the grievance or complaint shall be notified, in writing, within
fifteen (15) days where practicable after receipt of the original complaint or grievance and
shall detail when the investigation should be completed.
5.If necessary, the grievance and a written copy of the subsequent investigation shall beforwarded to the TxCDBG for their further review and comment.
6.If appropriate, provide copies of grievance procedures and responses to grievances in bothEnglish and Spanish, or other appropriate language.
TECHNICAL ASSISTANCE
When requested, the City shall provide technical assistance to groups that are representative of persons of low- and moderate-income in developing proposals for the use of TxCDBG funds. The
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City of Huntsville, based upon the specific needs of the community’s residents at the time of the request, shall determine the level and type of assistance.
PUBLIC HEARING PROVISIONS
For each public hearing scheduled and conducted by the City of Huntsville, the following public
hearing provisions shall be observed:
1. Public notice of all hearings must be published at least seventy-two (72) hours prior to thescheduled hearing. The public notice must be published in a local newspaper. Each publicnotice must include the date, time, location, and topics to be considered at the public
hearing. A published newspaper article can also be used to meet this requirement so long
as it meets all content and timing requirements. Notices should also be prominently postedin public buildings and distributed to local Public Housing Authorities and other interestedcommunity groups.
2.When a significant number of non-English speaking residents are a part of the potential
service area of the proposed TxCDBG project, vital documents such as notices should bepublished in the predominant language of these non-English speaking citizens.
3.Each public hearing shall be held at a time and location convenient to potential or actual
beneficiaries and will include accommodation for persons with disabilities. Persons with
disabilities must be able to attend the hearings and the City of Huntsville must makearrangements for individuals who require auxiliary aids or services if contacted at least twodays prior to the hearing.
4.A public hearing held prior to the submission of a TxCDBG application must be held after
5:00 PM on a weekday or at a convenient time on a Saturday or Sunday.
5.When a significant number of non-English speaking residents can be reasonably expectedto participate in a public hearing, an interpreter should be present to accommodate the
needs of the non-English speaking residents.
The City of Huntsville shall comply with the following citizen participation requirements for the preparation and submission of an application for a TxCDBG project:
1.At a minimum, the City of Huntsville shall hold at least one (1) public hearing prior to
submitting an application to the Texas Department of Housing and Community Affairs.
2.The City of Huntsville shall retain documentation of the hearing notice(s), a listing ofpersons attending the hearing(s), minutes of the hearing(s), and any other records
concerning the proposed use of funds for three (3) years from closeout of the grant to the
State of Texas. Such records shall be made available to the public in accordance withChapter 552, Texas Government Code.
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3.The public hearing shall include a discussion with citizens as outlined by the TexasDepartment of Housing and Community Affairs to include, but is not limited to, the
development of housing and community development needs, the amount of funding
available, all eligible activities under the TxCDBG program, and the use of past TxCDBGcontract funds, if applicable. Citizens, with particular emphasis on persons of low- andmoderate-income who are residents of slum and blight areas, shall be encouraged to submittheir views and proposals regarding community development and housing needs. Citizens
shall be made aware of the location where they may submit their views and proposals
should they be unable to attend the public hearing.
4.When a significant number of non-English speaking residents can be reasonably expectedto participate in a public hearing, an interpreter should be present to accommodate the
needs of the non-English speaking residents.
5.The public shall be allowed a minimum of fifteen (15) days to submit written views orcomments on the proposed TxCDBG project(s).
The City of Huntsville must comply with the following citizen participation requirements in the
event that the City of Huntsville receives funds from the TxCDBG program:
1.The City of Huntsville shall also hold a public hearing concerning any substantial change,as determined by TxCDBG, proposed to be made in the use of TxCDBG funds from one
eligible activity to another again using the preceding notice requirements.
2.Upon completion of the TxCDBG project, the City of Huntsville shall hold a public hearingand review its program performance including the actual use of the TxCDBG funds.
3. When a significant number of non-English speaking residents can be reasonably expected
to participate in a public hearing, for either a public hearing concerning substantial changeto the TxCDBG project or for the closeout of the TxCDBG project, publish notice in bothEnglish and Spanish, or other appropriate language and provide an interpreter at the hearingto accommodate the needs of the non-English speaking residents.
4.The City of Huntsville shall retain documentation of the TxCDBG project, includinghearing notice(s), a listing of persons attending the hearing(s), minutes of the hearing(s),and any other records concerning the actual use of funds for a period of three (3) yearsfrom closeout of the grant to the state. Such records shall be made available to the public
in accordance with Chapter 552, Texas Government Code.
_______________________________________ ____________________________
Andy Brauninger, Mayor Date
LA CIUDAD DE HUNTSVILLE PLAN DE PARTICIPACIÓN CIUDADANA
PROGRAMA DE SUBVENCIONES EN BLOQUE PARA EL DESARROLLO COMUNITARIO DE TEXAS PROCEDIMIENTOS DE RECLAMACIÓN
Estos procedimientos de queja cumplen con los requisitos del Programa de Subvención en Bloque de Desarrollo Comunitario de Texas (TxCDBG) del Departamento de Vivienda y Asuntos Comunitarios de Texas y los Requisitos del Gobierno Local que se encuentran en 24 CFR §570.486 (Código de Regulaciones Federales). Los ciudadanos pueden obtener una copia de estos
procedimientos en la City de Huntsville, Texas, 1212 Avenue M, Huntsville, TX 77340, (936)
291-5428 durante el horario comercial regular. A continuación se presentan los procedimientos formales de quejas y quejas con respecto a los servicios prestados en el marco del proyecto TxCDBG:
1. Una persona que tenga una queja o queja sobre cualquier servicio o actividad con respecto al proyecto TxCDBG, ya sea un proyecto TxCDBG propuesto, en curso o completado, puede durante el horario comercial regular presentar dicha queja o queja, por escrito al Administrador de la Ciudad, en la Ciudad de Huntsville, Texas, 1212 Avenue M,
Huntsville, TX 77340 o puede llamar al (936) 291-5428.
2. Una copia de la queja o quejaserá transmitida por el Administrador de laCiudad a la entidad que es objeto de la queja o queja y al Abogado de la Ciudad dentro de los cinco (5) días hábiles posteriores a la fecha en que se recibióla queja o queja.
3. El Administrador de la Ciudad completará una investigación de la queja o queja, si es posible, y proporcionará una respuesta oportuna por escrito a la persona que hizo la queja o queja dentro de los diez (10) días.
4. Si la investigación no puede completarse dentro de los diez (10) días hábiles por
Declaración # 3 anterior, la persona que hizo la queja o queja será notificada, por escrito, dentro de los quince (15) días cuando sea posible después de la recepción de la queja o queja original y detallará cuándo debe completarse la investigación.
5. Si es necesario, la queja y una copia escrita de la investigación posterior se enviarán al
TxCDBG para su posterior revisión y comentarios. 6. Si es apropiado, proporcione copias de los procedimientos de quejas y las respuestas a las quejas en inglés y español, u otro idioma apropiado.
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ASISTENCIA TÉCNICA
Cuando se solicite, la Ciudad proporcionará asistencia técnica a los grupos que sean
representativos de personas de ingresos bajos y moderados en el desarrollo de propuestas para el uso de los fondos de TxCDBG. La Ciudad de Huntsville, basándose en las necesidades específicas de los residentes de la comunidad en el momento de la solicitud, determinará el nivel y el tipo de asistencia.
DISPOSICIONES SOBRE AUDIENCIAS PÚBLICAS Para cada audiencia pública programada y conducida por la Ciudad de Huntsville se observarán
las siguientes disposiciones de audiencia pública:
1. El aviso público de todas las audiencias debe publicarse al menos setenta y dos (72) horas antes de la audiencia programada. El aviso público debe publicarse en un periódico local. Cada aviso público debe incluir la fecha, hora, lugar y temas que se considerarán en la
audiencia pública. Un artículo de periódico publicado también se puede utilizar para
cumplir con este requisito, siempre y cuando cumpla con todos los requisitos de contenido y tiempo. Los avisos también deben publicarse de manera prominente en los edificios públicos y distribuirse a las autoridades locales de vivienda pública y otros grupos comunitarios interesados.
2. Cuando un número significativo de residentes que no hablan inglés forman parte del área de servicio potencial del proyecto TxCDBG propuesto, los documentos vitales, como los avisos, deben publicarse en el idioma predominante de estos ciudadanos que no hablan inglés.
3. Cada audiencia pública se llevará a cabo en un momento y lugar conveniente para los beneficiarios potenciales o reales e incluirá adaptaciones para personas con discapacidades. Las personas con discapacidades deben poder asistir a las audiencias y la Ciudad de Huntsville debe hacer arreglos para las personas que requieren ayudas o servicios auxiliares
si se contactan al menos dos días antes de la audiencia.
4. Una audiencia pública celebrada antes de la presentación de una solicitud de TxCDBG debe llevarse a cabo después de las 5:00 PM en un día laborable o a una hora conveniente un sábado o domingo.
5. Cuando se puede esperar razonablemente que un número significativo de residentes que no hablan inglés participen en una audiencia pública, un intérprete debe estar presente para satisfacer las necesidades de los residentes que no hablan inglés.
La Ciudad de Huntsville deberá cumplir con los siguientes requisitos de participación ciudadana
para la preparación y presentación de una solicitud para un proyecto TxCDBG:
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1. Como mínimo, la Ciudad de Huntsville celebrará al menos una (1) audiencia pública antes de presentar una solicitud al Departamento de Vivienda y Asuntos Comunitarios dé Texas.
2. La Ciudad de Huntsville conservará la documentación de los avisos de audiencia, una lista de las personas que asisten a la(s) audiencia(s), las actas de la(s) audiencia(s) y cualquier otro registro relacionado con el uso propuesto de los fondos durante tres (3) años a partir del cierre de la subvención a la State de Texas. Dichos registros se pondrán a disposición
del público de acuerdo con el Capítulo 552, Código de Gobierno de Texas.
3. La audiencia pública incluirá una discusión con los ciudadanos según lo descrito por el Departamento de Vivienda y Asuntos Comunitarios de Texas para incluir, pero no se limita a, el desarrollo de las necesidades de vivienda y desarrollo comunitario, la cantidad de
fondos disponibles, todas las actividades elegibles bajo el programa TxCDBG y el uso de
fondos de contratos txCDBG anteriores, si corresponde. Se alentará a los ciudadanos, haciendo especial hincapié en las personas de ingresos bajos y moderados que residan en barrios marginales y zonas de tizón, a que presenten sus opiniones y propuestas sobre el desarrollo comunitario y las necesidades de vivienda. Se informará a los ciudadanos del
lugar donde pueden presentar sus opiniones y propuestas en caso de que no puedan asistir
a la audiencia pública. 4. Cuando se puede esperar razonablemente que un número significativo de residentes que no hablan inglés participen en una audiencia pública, un intérprete debe estar presente para
satisfacer las necesidades de los residentes que no hablan inglés.
5. Se permitirá al público un mínimo de quince (15) días para presentar opiniones o comentarios por escrito sobre el proyecto (s) TxCDBG propuesto(s).
La Ciudad de Huntsville debe cumplir con los siguientes requisitos de participación ciudadana en
caso de que la Ciudad de Huntsville reciba fondos del programa TxCDBG: 1. La Ciudad de Huntsville también llevará a cabo una audiencia pública con respecto a cualquier cambio sustancial, según lo determinado por TxCDBG, propuesto para ser
realizado en el uso de los fondos de TxCDBG de una actividad elegible a otra nuevamente
utilizando los requisitos de notificación anteriores. 2. Una vez finalizado el proyecto TxCDBG,la Ciudad de Huntsville celebrará una audiencia pública y revisará el desempeño de su programa, incluido el uso real de los fondos de
TxCDBG.
3. Cuando se pueda esperar razonablemente que un número significativo de residentes que no hablan inglés participen en una audiencia pública, ya sea para una audiencia pública sobre un cambio sustancial en el proyecto TxCDBG o para el cierre del proyecto TxCDBG,
publique un aviso en inglés y español, u otro idioma apropiado y proporcione un intérprete
en la audiencia para satisfacer las necesidades de los residentes que no hablan inglés.
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4. La Ciudadde Huntsville conservará la documentación del proyecto TxCDBG, incluidos los avisos de audiencia, una lista de las personas que asisten a la(s) audiencia(s), las actas de
la(s) audiencia(s) y cualquier otro registro relacionado con el uso real de los fondos por un
período de tres (3) años a partir del cierre de la subvención al estado. Dichos registros se pondrán a disposición del público de acuerdo con el Capítulo 552, Código de Gobierno de Texas.
_______________________________________ ____________________________ Andy Brauninger, Alcalde Fecha
Section 3 Policy In accordance with 12 U.S.C. 1701u, the City of Huntsville agrees to implement the following steps, which,
to the greatest extent feasible, will provide job training, employment and contracting opportunities for Section 3 residents and Section 3 businesses of the areas in which the program/project is being carried out.
A. Introduce and pass a resolution adopting this plan as a policy to strive to attain goals for compliance to Section 3 regulations by increasing opportunities for employment and contracting for Section 3 residents and businesses.
B. Assign duties related to implementation of this plan to the designated Civil Rights Officer.
C. Notify Section 3 residents and business concerns of potential new employment and contracting opportunities as they are triggered by TxCDBG grant awards through the use of: Public Hearings and related advertisements; public notices; bidding advertisements and bid documents; notification to local business organizations such as the Chamber(s) of Commerce or the Urban League; local advertising media including public signage; project area committees and citizen advisory boards; local HUD offices; regional planning agencies; and all other appropriate referral sources. Include Section 3 clauses in all covered solicitations and contracts.
D. Maintain a list of those businesses that have identified themselves as Section 3 businesses for utilization in TxCDBG funded procurements, notify those businesses of pending contractual opportunities, and make this list available for general Grant Recipient procurement needs.
E. Maintain a list of those persons who have identified themselves as Section 3 residents and contact those persons when hiring/training opportunities are available through either the Grant Recipient or contractors.
F. Require that all Prime contractors and subcontractors with contracts over $100,000 commit to this plan as part of their contract work. Monitor the contractors’ performance with respect to meeting Section 3 requirements and require that they submit reports as may be required by HUD or TDHCA
to the Grant Recipient.
G. Submit reports as required by HUD or TDHCA regarding contracting with Section 3 businesses and/or employment as they occur; and submit reports within 20 days of the federal fiscal year end
(by October 20) which identify and quantify Section 3 businesses and employees.
H. Maintain records, including copies of correspondence, memoranda, etc., which document all actions taken to comply with Section 3 regulations. As Mayor of the City of Huntsville, I, the undersigned have read and fully agreed to this plan, and will direct the appropriate City Personnel to accomplish the full implementation of this program per the adoption of the aforementioned Resolution by the City Council of the City of Huntsville, Texas.
Andy Brauninger, Mayor Date
Sección 3 Política De acuerdo con 12 U.S.C. 1701u, la ciudad de Huntsville se compromete a implementar los siguientes
pasos, que, en la mayor medida posible, proporcionarán capacitación laboral, empleo y oportunidades de
contratación para los residentes de la Sección 3 y las empresas de la Sección 3 de las áreas en las que se está llevando a cabo el programa/proyecto. A. Introducir y aprobar una resolución que adopte este plan como una política para esforzarse por
alcanzar los objetivos de cumplimiento de las regulaciones de la Sección 3 mediante el aumento de las oportunidades de empleo y contratación para los residentes y las empresas de la Sección 3.
B. Asigne deberes relacionados con la implementación de este plan al Oficial de Derechos Civiles designado.
C. Notificar a los residentes de la Sección 3 y las preocupaciones comerciales sobre posibles nuevas
oportunidades de empleo y contratación, ya que son provocadas por los premios de becas TxCDBG mediante el uso de: Audiencias Públicas y anuncios relacionados; avisos públicos; anuncios de ofertas y documentos de oferta; notificación a organizaciones empresariales locales como la Cámara(s) de Comercio o la Liga Urbana; medios de publicidad locales, incluida la señalización pública; comités de área de proyectos y consejos consultivos ciudadanos; oficinas locales de HUD;
organismos regionales de planificación; y todas las demás fuentes de referencia apropiadas. Incluya las cláusulas de la Sección 3 en todas las solicitudes y contratos cubiertos.
D. Mantener una lista de las empresas que se han identificado como empresas de la Sección 3 para su utilización en las adquisiciones financiadas por el TxCDBG, notificar a esas empresas de oportunidades contractuales pendientes y poner esta lista a disposición para las necesidades
generales de adquisición de Receptores de Subvenciones.
E. Mantener una lista de aquellas personas que se han identificado como residentes de la Sección 3 y ponerse en contacto con esas personas cuando las oportunidades de contratación / capacitación están disponibles a través del Receptor de La Subvención o contratistas.
F. Exigir que todos los contratistas y subcontratistas Prime con contratos superiores a $100,000 se
comprometan con este plan como parte de su trabajo por contrato. Supervisar el desempeño de los contratistas con respecto al cumplimiento de los requisitos de la Sección 3 y exigir que presenten informes según lo requieran HUD u TDHCA al Receptor de la Subvención.
G. Presentar informes según lo requiera HUD o TDHCA con respecto a la contratación con empresas de la Sección 3 y/o empleo a medida que ocurran; y presentar informes dentro de los 20 días
posteriores al final del año fiscal federal (antes del 20 de octubre) que identifican y cuantifican a las empresas y empleados de la Sección 3.
H. Mantener registros, incluyendo copias de correspondencia, memorandos, etc., que documentan todas las acciones tomadas para cumplir con las regulaciones de la Sección 3.
Como Alcalde de la Ciudad de Huntsville, yo, los abajo firmantes he leído y acepto plenamente este plan, y dirigiré al Personal de la Ciudad apropiado para lograr la plena implementación de este programa por la adopción de la Mencionada Resolución por el Concejo Municipal de la Ciudad de Huntsville, Texas. Andy Brauninger, Alcalde Fecha
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Section 504 Policy Against Discrimination Based on Handicap and Grievance Procedures In accordance with 24 CFR Section 8, Nondiscrimination based on Handicap in federally assisted programs and activities of the Department of Housing and Urban Development,
Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and Section
109 of the Housing and Community Development Act of 1974, as amended (42 U.S.C. 5309), the City of Huntsville hereby adopts the following policy and grievance procedures:
1. Discrimination Prohibited. No otherwise qualified individual with handicaps in the United States shall, solely by reason of his or her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance from the Department of
Housing and Urban Development (HUD).
2. The City of Huntsville does not discriminate on the basis of handicap in admission or access to, or treatment or employment in, its federally assisted programs and activities.
3. The City of Huntsville’s recruitment materials or publications shall include a statement of this policy in 1. above. 4. The City of Huntsville shall take continuing steps to notify participants,
beneficiaries, applicants and employees, including those with impaired vision or hearing,
and unions or professional organizations holding collective bargaining or professional agreements with the recipients that it does not discriminate on the basis of handicap in violation of 24 CFR Part 8.
5. For hearing and visually impaired individuals eligible to be served or likely to be
affected by the CDBG-DR program, the City of Huntsville shall ensure that they are provided with the information necessary to understand and participate in the TxCDBG program.
6. Grievances and Complaints
a. Any person who believes she or he has been subjected to discrimination on the basis of disability may file a grievance under this procedure. It is against the law for the City of Huntsville to retaliate against anyone who files a
grievance or cooperates in the investigation of a grievance.
b. Complaints should be addressed to: Kristie Hadnot, Grants Manager, 1212 Avenue M, Huntsville, Texas 77340, who has been designated to coordinate Section 504 compliance efforts.
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c. A complaint should be filed in writing or verbally, contain the name and address of the person filing it, and briefly describe the alleged violation of the
regulations.
d. A complaint should be filed within thirty (30) working days after the complainant becomes aware of the alleged violation.
e. An investigation, as may be appropriate, shall follow a filing of a complaint.
The investigation will be conducted by Kristie Hadnot, Grants Manager. Informal but thorough investigations will afford all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint.
f. A written determination as to the validity of the complaint and description of resolution, if any, shall be issued by Kristie Hadnot, Grants Manager, and a copy forwarded to the complainant with fifteen (15) working days after the filing of the complaint where practicable.
g. The Section 504 coordinator shall maintain the files and records of the City of Huntsville relating to the complaint files. h. The complainant can request a reconsideration of the case in instances where
he or she is dissatisfied with the determination/resolution as described in f.
above. The request for reconsideration should be made to the City of Huntsville within ten (10) working days after the receipt of the written determination/resolution.
i. The right of a person to a prompt and equitable resolution of the complaint
filed hereunder shall not be impaired by the person’s pursuit of other remedies such as the filing of a Section 504 complaint with the U.S. Department of Housing and Urban Development. Utilization of this grievance procedure is not a prerequisite to the pursuit of other remedies.
j. These procedures shall be construed to protect the substantive rights of interested persons, to meet appropriate due process standards and assure that the City of Huntsville complies with Section 504 and HUD regulations.
______________________________________________ ________________ Andy Brauninger, Mayor Date
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Sección 504 Política contra la discriminación basada en Procedimientos de discapacidad y quejas De acuerdo con la Sección 8 de 24 CFR, No discriminación basada en discapacidad en programas y actividades con asistencia federal del Departamento de Vivienda y
Desarrollo Urbano, la Sección 504 de la Ley de Rehabilitación de 1973, según
enmendada (29 U.S.C. 794), y la Sección 109 de la Ley de Vivienda y Desarrollo Comunitario de 1974, según enmendada (42 U.S.C. 5309), la Ciudad de Huntsville adopta por la presente las siguientes políticas y procedimientos de quejas:
1. Discriminación prohibida. Ninguna persona calificada con discapacidades en los Estados Unidos, únicamente por razón de su discapacidad, será excluida de la participación, se le negarán los beneficios o estará sujeta a discriminación bajo cualquier programa o actividad que reciba asistencia financiera federal del
Departamento de Vivienda y Desarrollo Urbano (HUD).
2. La Ciudad de Huntsville no discrimina sobre la base de la discapacidad en la admisión o el acceso a, o el tratamiento o el empleo en, sus programas y actividades con asistencia federal.
3. Los materiales o publicaciones de reclutamiento de la Ciudad de Huntsville incluirán una declaración de esta política en 1. encima. 4. La Ciudad de Huntsville tomará medidas continuas para notificar a los
participantes, beneficiarios, solicitantes y empleados, incluidos aquellos con
problemas de visión o audición, y a los sindicatos u organizaciones profesionales que celebran negociaciones colectivas o acuerdos profesionales con los destinatarios que no discrimina sobre la base de la discapacidad en violación de 24 CFR Parte 8.
5. Para las personas con discapacidad auditiva y visual elegibles para ser atendidas o que probablemente se vean afectadas por el programa CDBG-DR, la Ciudad de Huntsville se asegurará de que se les proporcione la información necesaria para comprender y participar en el programa TxCDBG.
6. Quejas y quejas a) Cualquier persona que crea que ha sido objeto de discriminación por motivos de discapacidad puede presentar una queja en virtud de este procedimiento. Es
contra la ley que la Ciudad de Huntsville tome represalias contra cualquier
persona que presente una queja o coopere en la investigación de una queja. b) Las quejas deben dirigirse a: Kristie Hadnot, Gerente de Subvenciones, 1212 Avenue M, Huntsville, Texas 77340, quien ha sido designada para
coordinar los esfuerzos de cumplimiento de la Sección 504.
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c) Una queja debe presentarse por escrito o verbalmente, contener el nombre y la
dirección de la persona que la presenta y describir brevemente la presunta
violación de las regulaciones. d) Se debe presentar una queja dentro de los treinta (30) días hábiles posteriores a que el reclamante tenga conocimiento de la presunta violación.
e) La investigación, según proceda, seguirá a la presentación de una denuncia. La investigación será conducida por Kristie Hadnot, Gerente de Subvenciones. Las investigaciones oficiosas pero exhaustivas brindarán a todas las personas interesadas y a sus representantes, si los hubiere, la
oportunidad de presentar pruebas pertinentes para una denuncia.
f) Kristie Hadnot, Gerente de Subvenciones, emitirá una determinación por escrito sobre la validez de la queja y la descripción de la resolución, si corresponde, y se enviará una copia al reclamante con quince (15) días hábiles
posteriores a la presentación de la queja cuando sea posible.
g) El coordinador de la Sección 504 mantendrá los archivos y registros de la Ciudad de Huntsville relacionados con los archivos de quejas.
h) El demandante puede solicitar una reconsideración del caso en los casos en
que no esté satisfecho con la determinación/resolución descrita en f. supra. La solicitud de reconsideración debe hacerse a la Ciudad de Huntsville dentro de los diez (10) días hábiles posteriores a la recepción de la determinación / resolución por escrito.
i) El derecho de una persona a una resolución rápida y equitativa de la queja presentada en virtud del presente no se verá afectado por la búsqueda de otros recursos por parte de la persona, como la presentación de una queja de la Sección 504 ante el Departamento de Vivienda y Desarrollo Urbano de los
Estados Unidos. La utilización de este procedimiento de quejas no es un
requisito previo para la búsqueda de otros recursos. j) Estos procedimientos se interpretarán para proteger los derechos sustantivos de las personas interesadas, para cumplir con los estándares apropiados del
debido proceso y garantizar que la Ciudad de Huntsville cumpla con la
Sección 504 y las regulaciones de HUD.
______________________________________________ ________________
Andy Brauninger, Alcalde Fecha
Item/Subject: Consider authorizing the City Manager to submit an application for the Community
Development Block Grant CARES Act (CDBG-CV) funds for the Community Resiliency Program (CRP)
Program and adopt Resolution 2022-01.
Initiating Department/Presenter: Finance
Presenter: Kristie Hadnot, Grants Manager
Recommended Motion: Move to authorize the City Manager to submit an application for the
Community Development Block Grant CARES Act (CDBG-CV) funds for the Community Resiliency
Program (CRP) Program and adopt Resolution 2022-01 in the amount of approximately $3.8 million.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: On October 1, 2021, the Texas Department of Housing and Community Affairs (TDHCA)
announce the release of a Notice of Funding Availability of $38 million in Community Development
Block Grant CARES Act (CDBG-CV) funds for the Community Resiliency Program (CRP) for non-
entitlement cities and counties to create, expand, or enhance public facilities that can provide medical
care, social services, and/or non-congregate housing which can increase the community’s long-term
resiliency and ability to mitigate current and future coronavirus outbreaks. Because few rural and small
metro areas have had limited fiscal resources and opportunities to benefit from infrastructure resiliency
efforts to increase capacity of public facilities, this program provides such opportunity that is not readily
available to various rural municipalities and counties within the State of Texas.
Under this program, there are two (2) eligible activity component areas: Public Facility Improvements
and Public Service Implementation.
Under the public service implementation component, TDHCA allows for the purchase of equipment,
supplies, and materials necessary to carry out an essential public service for the community. Activities
under this component are limited to the purchase of mobile food pantries, mobile health clinics, and
emergency medical service vehicles. The minimum application amount allowed under this activity is
$300,000, while the maximum amount which can be requested is $5,000,000. Consideration for
funding under this component requires that the proposed service be a “new or first-time community
service” to be offered to the public or a community must demonstrate that there is a quantifiable
increase in need for the level of existing services to be provided to the public. If funded, TDHCA requires
that the proposed project be ready to implement. TDHCA will also provide the eligible applicant with a
15-month contract to complete all services and spend all grant funds associated with services to be
provided.
Under the public facility improvements component, TDHCA allows for acquisition, rehabilitation, and/or
new construction related to publicly owned homeless shelters, domestic violence shelters, health
clinics, emergency medical stations, and senior center facilities.
1/4/2022
Agenda Item: 1d
CITY COUNCIL AGENDA
The minimum application amount allowed under this activity is $500,000, while the maximum amount
which can be requested is $5,000,000. Eligibility for funds under this activity must have a “COVID 19
Tieback” where the City can demonstrate how the project will “prevent, prepare, and respond” to a
COVID 19 outbreak. If funded, TDHCA requires that the project be “shovel ready”. TDHCA will further
provide the City with a 30-month contract to complete all construction activities of the facility.
Opinion cost estimates provided by Burditt Consultants on 12/14/21 and 12/20/21 for Building A (MLK
Community Center – Main) is approximately $2.3 million, while Building B (MLK Extension Facility)
estimates are approximately $1.5 million. Of the options presented, it was recommended by Staff to
pursue application submission for CDBG-CV funding for the full funding of all physical building
construction costs on the site for approximately $3.8 million since no match is being required under the
TDHCA program.
To aid in securing funds for the physical building construction costs of the Martin Luther King Jr.
Community Center project, Staff is proposing to submit a formal application to TDHCA in the amount
of $3.8 million.
The application period for funding is currently open with a deadline to submit the application by
Wednesday, January 19, 2022.
Previous Council Action: On December 21, 2021, Council was advised and provided with various
funding options to aid in the renovations and expansion of infrastructure quality for the continued
usage of the Martin Luther King Community Center. Council voted to go forward with a grant application
and to fund the MLK center should the grant not be accepted.
Financial Implications: ☒Item is not budgeted. In the amount of: $3.8 million
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
•Resolution 2022-01
•Burditt’s Opinion of Probable Costs – 12/14/2021 and 12/20/2021
Conditioned SF 5,800
Covered Outdoor/Non-Conditioned SF 980
Total SF 6,780
RATE 5% -MID 5% +
2. EXISTING CONDITIONS 45,966$ 48,385$ 50,804$
3. CONCRETE 109,231$ 114,980$ 120,729$
4. MASONRY 6,895$ 7,258$ 7,621$
5. METAL FABRICATION 60,287$ 63,460$ 66,633$
6. WOOD, PLASTICS, AND COMPOSITES 27,356$ 28,796$ 30,236$
7. THERMAL AND MOISTURE PROTECTION 157,492$ 165,781$ 174,070$
8. OPENINGS 101,508$ 106,851$ 112,194$
9. FINISHES 213,420$ 224,653$ 235,886$
10. SPECIALTIES 77,292$ 81,360$ 85,428$
11. EQUIPMENT 6,157$ 6,481$ 6,805$
13. SPECIAL CONSTRUCTION 93,731$ 98,664$ 103,597$
21. FIRE SUPPRESSION -$ --
22. PLUMBING 75,649$ 79,631$ 83,613$
23. HVAC 127,285$ 133,984$ 140,683$
26. ELECTRICAL 164,891$ 173,569$ 182,247$
27. COMMUNICATIONS 17,056$ 17,954$ 18,852$
28. FIRE ALARM 34,034$ 35,825$ 37,616$
31. EARTHWORK 63,057$ 66,376$ 69,695$
32. EXTERIOR IMPROVEMENTS 139,134$ 146,457$ 153,780$
33. UTILITIES 39,215$ 41,279$ 43,343$
1,559,657$ 1,641,744$ 1,723,831$
PAYROLL & SUBCONTRACOR TAX 8,252$ 8,686$ 9,120.10$
GENERAL CONDITIONS
(SUPERVISION, PERMITS, INSURANCE, OPERATING EXPENSES) 117,170$ 123,337$ 129,503.85$
CONTRACTOR FEE 123,904$ 130,425$ 136,946.25$
PAYMENT & PERFORMACE BOND 22,134$ 23,299$ 24,463.95$
DESIGN CONTINGENCY ---
OWNER'S CONTINGENCY 3%46,790$ 49,252$ 51,715$
1,877,906$ 1,976,743$ 2,075,580$
OWNER PROVIDED COSTS (NOT IN GC CONTRACT/SCOPE):
FURNITURE, FIXTURES AND EQUIPMENT (FURINTURE) 5.5%85,781$ 90,296$ 94,811$
3RD PARTY CONSTRUCTION MATERIALS TESTING 15,000$ 15,000$ 15,000$
INFLATION 5%41,044$ 82,087$ 86,192$
2,019,731$ 2,164,126$ 2,271,583$ TOTAL PROJECT
Burditt Consultants LLC has no control over the cost of labor, materials, equipment, or services furnished by others, or over the Contractor's methods of determining prices, or over competitive
bidding or market conditions. Burditt Consultants cannot and does not guarantee that proposals, bids or actual construction will not vary from opinion of probable costs.
City of Huntsville - Martin Luther King Jr. Community Center
Opinion of Probable Cost - Building A 12/20/2021
Note: The Scope and Cost of this Project is subject to change as required by the City. The Opinion of Probable Cost provided below is not intended to be final or used in an official capacity.
SUBTOTAL CONSTRUCTION (DIRECT COSTS)
TOTAL CONSTRUCTION
RESOLUTION NO. 2022-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
AUTHORIZING THE SUBMISSION OF THE APPLICATION FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT CARES ACT (CDBG-CV) FUNDS FOR THE COMMUNITY
RESILIENCY PROGRAM (CRP) FOR PUBLIC FACILITY IMPROVEMENTS TO THE
MARTIN LUTHER KING JR. COMMUNITY CENTER; AND AUTHORIZING THE CITY
MANAGER TO ACT AS THE CITY’S EXECUTIVE OFFICER AND AUTHORIZED
REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY’S PARTICIPATION IN
THE COMMUNITY RESILIENCY PROGRAM.
WHEREAS The City desires to ensure the safety, health, and quality of life of all its citizens and;
WHEREAS It is necessary and in the best interest of the City to submit an application for funding under
the Community Resiliency Program (CRP).
NOW, THEREFORE, be it resolved by the City Council of the City of Huntsville, Texas, that:
SECTION 1: A Community Resiliency Program (CRP) application is hereby authorized to be filed on
behalf of the City and be placed in competition for funding to the Texas Department of
Housing and Community Affairs (TDHCA).
SECTION 2: This application will be for $3,800,000 to conduct construction renovations and expansion
activities for the Martin Luther King Jr. Community Center, with any cost overruns being
allocated from the General Fund.
SECTION 3; The Mayor and City Council strongly support this application to address the safety, health,
and quality of life needs of the Community.
SECTION 4: The City Council directs and designates the City Manager, as the City’s Chief Executive
Officer and Authorized Representative to act in all matters in connection with this
application and the City’s participation in the Community Resiliency Program (CRP).
PASSED AND APPROVED this 4th day of January, 2022.
THE CITY OF HUNTSVILLE
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _____________________________
Kristi Doll, City Secretary Leonard Schneider, City Attorney
Item/Subject: Receive a developer’s presentation and consider approval of their request for
the creation of a Public Improvement District (PID) for a residential development to be located at
approximately 350 FM 1791 North.
Initiating Department/Presenter: Development Services
Presenter: Kevin Byal, Director of Development Services
Recommended Motion: Move to authorize City staff to prepare the necessary agreements for the
creation of a Public Improvement District (PID) for the subject property located on FM 1791 North.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: The city has been approached by a developer with interest in creating a residential
development on a +/-117-acre tract located at approximately 350 FM 1791 North (a vicinity map is
attached with this item). As part of the discussion between the developer and the city, the developer
has expressed interest in creating a Public Improvement District (PID) to assist with financing the
infrastructure of the development.
The newly adopted Comprehensive Plan discusses this issue in several places. Excerpts from the plan
are attached with this agenda item. In summary, it states that the City should carefully consider the
creation of special districts for the financing of infrastructure and other improvements.
The item before the Council on this agenda is a presentation and request from the developer to proceed
with the creation of a Public Improvement District (PID) for their project. Should the Council vote to
approve of the concept of creating a PID for this specific project, staff will proceed in working with the
developer to prepare the necessary documents and agreements for final Council consideration.
Previous Council Action: None.
Financial Implications: ☒There is no financial impact associated with this item. The financial impact of any action the
Council considers will be included in the PID assessment.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
•Vicinty maps
•Comprehensive Plan excerpts
•Developers presentatioin
1/4/22 Agenda
Item: 2a
CITY COUNCIL AGENDA
Able Ammo
CITY OF HUNTSVILLE, TX
ENGINEERING DEPARTMENT / GIS DIVISION
8 CREATED DATE: 11/29/2021
1791 Residential Development
Huntsville GIS Division
1 in = 1,000 ft
0 0.2 0.40.1 mi
On 8.5 x 11 inch Print
On Any Print Size
Service Layer Credits: City of Huntsville GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
April 2021
Villages of
Magnolia Farms
and
Westin Meadows
Huntsville Texas
A New Texas Hometown
Magnolia Farms and
Westin Meadows
January 2021
Project Overview
462 Homes over 8 years
Quality Affordable Homes
Multiple Recreational Areas
Priced from the 200’s to 300’s
PID Advantages
Lower Home Prices
Quality Infrastructure
Better Amenities
Financial Stability
Affordable Homes
Lower Down Payment
Quality Construction
National and Regional Builders
Lower Maintenance lots
Master Planed Community
Managing Director
Charles Von Schmidt
Director
Ken Schott
Controller
John Madsen
Project Managers
Robert M Walsh
Nathan Andrews
Compliance Analyst
Pam Pierce
Legal
Tim Green PID Counsel
Hicham Chiali PID Counsel
Melissa Hannah Corporate
Marc Hill Consulting
Financial Advisor
FMS Bonds Tripp Davenport
Construction
Clear Companies
Hard Hats Electrical
Builders
Century Communities
DR Horton
First America
Project Engineers
Texas Professional Engineering
Diego Espinosa, PE
DTS Engineering
Mike Lewis, PE
Survey
Texas Professional Surveying
Title Company
Walker County Title
Our Staff
2
3
2Long term Commitment
Thank you for your consideration
•Thank you in advance for considering our request for this valuable cost saving financing tool.
•The Development and Home Building industries have dramatically changed in the last year. Our costs have risen
at an unprecedented rate (0ver 30% between March and August 2021 alone) which in turn pushes up finished home costs. A PID helps slow this cost creep from eliminating the dream of Home Ownership to many.
•A PID Bond is unique, while issued by the City they are NOT a City Obligation and do not count against your bonding capacity. We have streamlined the process moving most of the responsibility to the developer, your staff
has verified ours would take little staff time. And all the “experts” are paid for by the Developer.
•PID’s are also much faster. In a MUD we must go through either the legislature or TCEQ taking a year or more, followed by an election which can only be in May or November. Finally, Mud’s are publicly bid, and these “Public” jobs are usually 15% higher than “Private” jobs. These PID savings are passed onto the buyer.
•In our case if we started today, it would be February 2023 at best before TCEQ approval. If we miss February
approval, then the election will have to be in November 2023 which delays homes until April of 2024.
•In contrast if you form a PID, usually taking less than 60 Days, we should complete the entire process in less than 6 months. This allows us to deliver homes in November of 2022 a full year and a half earlier.
•Homeowners always know by law when they are buying in a PID or MUD and the choice is theirs to make, many will feel the advantages outweigh the costs. Others will choose to buy elsewhere, either way its their choice.
•Finally, we are adjacent to the City and will be petitioning for Annexation bringing additional revenue to the City.
Charles Von Schmidt
Our Project
Transparent Development 4Brighter Future
Since 2003 our firm has created
communities designed to make
family's feel at home.
Bringing together award-winning
builders, offering a variety of home
styles and price points allows owners
to move up and down without leaving
their community.
Convenient locations, on right sized
lots for today's busy family lifestyle
ensure each community feels like its
own Village.
The New Texas Hometown
Recalling simpler times, not so many
generations back our “New Texas
Hometown Initiative” highlights the
positive values of small-town living
combined with charm and modern
conveniences.
Huntsville is ideally poised to take
advantage of this program located just
outside Houston offering history, local
flavor, and room for living.
The Quest
Earlier this year after discovering our plans
to expand Crown Point needed to be
reworked, we set out to locate a second and
location in Huntsville to build our Master
Planned Community.
We sought a location that was convenient to
city services, allowing us to build a true
“Full Life Cycle Community”.
We wanted a location that provided easy
access to schools, downtown, shopping, and
employment centers.
We needed a village location that could be
annexed into the City of Huntsville offering
the perfect Blend of Town and Country.
The Site
Magnolia Farms and Westin Meadows
are on the North side of 1791 across from
Able Guns.
Located conveniently between 45 and 30
the community has less traffic than many
areas of the city and brings quality growth
just outside “Developed” Huntsville.
Residents will have their choice of access
with multiple connections to roads allowing
them to travel in any direction for work or
play with ease.
The Concept
The community will place Century in
Magnolia Farms and DR Horton in Westin
Meadows. First America will be building in
both offering ample opportunities for choice
to our buyers. Construction is scheduled to
begin Summer of 2022.
The Homes
Huntsville despite its beauty and local
attractions, strong community, and
excellent location simply has a shortage of
quality affordable housing for working
folks.
Civil servants make up more than 60
percent of the working force in Huntsville
according to many studies.
Unfortunately, many simply cannot afford
to own in the city or if they can in many
cases the homes are older maintenance
intensive ones which make renting more
attractive.
Waterstone and its quality National and
Regional builder partners will be primarily
offering homes from 1400-2200 sq feet on
lots perfect for todays modern family.
1
Creating the ideal home destination today’s family
Quality Builders
Creative Communities 5National Builder Investment
Waterstone has refocused on these communities off 1791 while we create a new
concept for the Crown Point expansion. Our builders are underway and already
have 10 homes under construction and we are close to completion of section 2.
Due to Terrain issues at Crown Point we need to step back and design larger lots
which does not address the immediate needs for affordable homes.
This is why we are bringing you these two projects seeking your support offering
a variety of home sizes, styles and price points.
The community will primarily offer 3 and 4 bedroom quality entry level homes
sized 1400-2200 sq feet priced from the 200K’s.
Quality homes on easy to maintain lots.
Century Complete Communities is the
9th largest builder in America and offers
Hardi and Brick homes from 1400 to 2200
sq feet with attractive pricing starting in
the 170K’s. Hardi and Brick exteriors,
stainless steel appliances, granite
countertops, 2 car garages and energy
efficient building envelopes are just a few of
the features offered on these 3 & 4 bedroom
models located on 50x100 lots limiting
maintenance while leaving room for family.
First America (Signorelli Companies)
is a large regional builder with a strong
reputation for entry level and mid market
homes featuring Hardi, stone, and brick
exteriors, and quality features inside often
including 10 ft ceilings
DR Horton is the largest builder in
America and will help with entry level and
mid market home inventory for the
community featuring Hardi and brick
exteriors.
These 3,4, and 5 bedroom homes each with
2 car garages and driveways will be similar
to those built by Century as are all home in
this price point. .
However, DR Horton will offer their own
unique differences and the substantial
marketing power of DR Horton to our
project.
National presence Local commitment
1
PID Thoughts
Community Centric Design 6Strong Management
Q. What keeps a Developer from taking the money from the bonds and running?
A. Even though Bonds are “issued” the funds are held by the trustee and paid to Developer like a
bank draw. So, the work must be done, and certified by the project engineer. Only then will the
administrator pay the certified invoices to the developer.
Q. What happens if the Subdivision fails?
A. Prosperity Bank our lender would likely foreclose, then finish the project or sell it to the builders
or another Developer to complete. Either way the City has no financial liability or obligation to
complete.
No Texas PID has ever gone to the bondholders.
Q. If the project goes over budget who is responsible?
A. The Developer, their lenders, and the builders would have to cover any overages just like on any
other development.
There is Zero Liability to the City
1
Q. So give us a real-world example of the Savings?
A. In Huntsville with current construction costs, necessary codes, and Developer profit an average 50x115
lot now costs more than $72,000. Builders mark up this lot to $78,000.
With your Approval of a PID this same lot will drop to $52,000.
$26,000 up front savings to the homeowner.
Q. Why should the City help a developer by issuing Bonds?
A. Everyone knows costs are rising, especially on homes. Inflation aside in September 2021it cost 30%
more to build than in March of the same year.
Tax Exempt bonds are very attractive to Institutions and cost less than bank loans to the Developer, so the
developer borrows less.
These savings allow more people to qualify for homes and begin their journey to multi generational wealth
building. In essence you are providing lower cost homes to residents with better community features.
Building tomorrow's infrastructure
Waterstone Track Record
Experienced 7Quality Homes Affordable Prices
1
The company has its roots back to 2003 or even as far back as 1981 if looking to
founders experience.
Waterstone companies currently have well over 2,300 lots under development at
various stages not including the Magnolia and Westin projects.
We are a full-service developer in that we develop the community from start to
finish rather than simply obtaining entitlements and then selling off large blocks
of raw land to other developers. This allows Waterstone to control the pace of
growth and ensure the Vision does not get lost along the way.
We are asking for your help in building part of Huntsville’s future.
430 Acre Cedar Point Community developed by Waterfront
Development part of the Waterstone Family. Homes from 130 Thousand
to over 3 million dollars.
If you chose to approve our project and
its various components and phases
allowing us to develop organically
while by providing assistance along the
way including approval of our
requested PID, you can count on our
team being here for many years.
We will continue to work hand in hand
with Council and City staff to create a
relaxed community reminiscent of
simpler times while providing a higher
quality of life and homes for our hard-
working men and women along with
their families.
Quality development requires thinking
outside the box, creating unique
designs, forward thinking lot layouts
which combine to offset visually the
changes we will are requesting to lot
configuration, street layout, density,
and material selections.
By working together over the next
decade, we can create attractive homes
that will increase in value, while
reducing the cots of ownership and
increasing the feeling of community.
All while allowing more affordable
homes with lower maintenance for
those who need it most.
18 Years and growing
Village Amenities
Hometown Values 8Livable Communities
1
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laborum.
Huntsville offers something many cities cannot, natural beauty and Magnolia
Farms and Westin Meadows are designed to take full advantage of this. Our
master plan includes walking trails, soccer and softball fields, beach volleyball
courts and even Disk Golf. Setting aside tons of areas for recreational facilities
and the extremely important detention needs of the community.
Relaxing walks along wooded trails, the voices of children playing under the
morning sky, clean air, fishing spots, nature areas, birdhouse villages and
community gardens combine to make these communities special.
Details make life worth living
Family Centric
Building a Brighter Future Today 9Serving the working Men, women and families of Huntsville
1
Teachers, public employees, police and
fire, professors and many others are
frankly being squeezed today by the
simple lack of quality affordable
housing options.
Multiple studies and common sense
combine to tell us that teachers who
own are more likely to stay in a district
than those who are portable through
rental.
This in turn provides continuity for the
school and students.
This same situation occurs with other
public and private employers reducing
turnover and training costs benefiting
everyone and allowing Huntsville to
mature into the next phase of growth.
This is what the “New Texas
Hometown”initiative is all about.
Police and Fire, City, County and other
governmental staff who live in a
community naturally feel more a part
of the community they serve, this cycle
creates better relationships with the
citizens and each other.
“Building for the backbone of America is a privilege bringing a sense of satisfaction to everyone involved”
Quality development in today's world accomplishes many goals simultaneously.
Parents who own are more stable than renters and are growing their financial
future while teaching their children these same values.
Breaking the rental cycle which absolutely has its place, is nevertheless crucial
to the future of our communities.
Children who are proud of their homes do better in school, they grow up to
emulate the success of their parents and help to continue the cycle of success.
Stability through Ownership
Advantages to Huntsville
Family. Community. Local Living 10Building a stronger Huntsville
1
Huntsville is…
The New Texas Hometown.
Increasing the tax base provides additional revenue and these new residents increase
sales by local merchants.
Citizens who feel a part of the community are better citizens and continue the cycle of
improvement.
Additional residents creates new possibilities for different retail and entertainment
venues which are all based on population.
Master Planned communities have strong HOA’s to provide property value enhancing
guidelines and, in our case, assigning the ability but not the responsibility to the city.
By providing an anchor in North Huntsville of quality affordable housing we help spur
additional grown and frankly force other Developers to follow the quality we have
established in their communities.
We are asking for your help in creating
a community that all of us can be
proud of.
Huntsville is staged for growth the
question that needs to be answered is
what type of growth.
Do you want affordable homes that will
increase the quality of life for most
residents, or to be dominated by high
end homes that frankly price out the
backbone of hard-working folks our
county has left behind in many areas.
Waterstone is committed to Huntsville
and is asking for your assistance in
approving this special district and
expediting our plans and approvals.
Together we will create hundreds of
millions of dollars in new homes filled
with current and new residents alike.
We are also interested in aiding the
City with infill and area revitalization
development projects in the future.
Types of PIDs
•The two general types of PIDs are Cash Flow PIDS and Debt PIDs:
•We are initially requesting a PID Bond or Debt PID
•Bonds are issued based on the projected assessments from the PID. Tax Exempt Bonds are issued through the City but not as an obligation of the City on the project with the bond proceeds eligible for reimbursement to the Developer for costs as they are expended (typically a 30-60 delay from time of expenditure to actual remittance).
•The PID issues the bonds through the City with Zero liability to the City.
•This financing has no effect on the City’s bond rating or debt issuance ability.
•Repayment is only secured by the PID area and in no way can the City ever be held responsible for this obligation.
•The benefit to the developer is they are reimbursed for expenditures as they are made vs. over thirty years.
•Cash Flow PIDs – Developer and City agree to the levy of an assessment only on land owned by the developer. In
essence the developer agrees to “Tax Themselves” and enter into a reimbursement agreement. In the agreement, the Developer agrees to construct public improvements (roads, water & sewer, wastewater, etc.) and the City would then remit annual assessments to the Developer over an agreed upon period.
Who uses Public Improvement
Districts?
PIDs have been used by cities and counties for residential (and commercial) development in lieu of other Special Districts (such as MUDs) to fund roads, water, sewer, and other eligible costs.
The following is a partial list of Texas cities / counties that have utilized PIDs for development:
Basic steps to creation of a PID
•Property owner files a petition with Huntsville for creation of PID.
•Waterstone will provide all the required documentation, petitions, and all the experts including a recommended PID Administrator who handles the day-to-day business of the PID at the developer's expense.
•With City Council's approval we have designed this to involve minimal City staff time.
•Waterstone also executes a Professional Services Agreement escrowing funds with the City for all professional fees.
•Huntsville has ZERO out of Pocket expenses.
•At least 15 days before public agenda for PID creation, the City publishes notice of public hearing in local
newspaper and mails notice to landowner.
•City will then place on its agenda two items:
1. Conduct public hearing on creation of PID
2. Consider adopting resolution creating PID
•After adoption of resolution, City publishes notice of creation in local newspaper.
•20 days after notice of creation, expenditures allowed under PID may be expended.
•After creation of the PID, City will appoint a PID administrator (at no cost to the City) and then City and Developer will negotiate the Reimbursement Agreement and Service & Assessment Plan.
Add A Footer 13
The Villages of
Magnolia Farms
and
Westin Meadows
Master Planned Communities
Huntsville Texas
713 589 3050 wdtexas.com corporate@wdtexas.com
The Villages of Magnolia Farms and Westin Meadows 15
Agenda Item # 3m
Item/Subject: First Reading: Consider Ordinance No. 2022-2 adopting the City of Huntsville’s 2020
redistricting plan.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: No action necessary, first reading.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion: Every 10 years, after the decennial census, the city must review its boundaries for the
single-member wards as part of the redistricting process. The two primary requirements governing
redistricting are that each district have equal or nearly equal populations and a requirement that each
district has neither the purpose nor the effect of denying or abridging the right to vote on the basis of
color, race, or language group. The prison population is excluded from the total population numbers
when considering the proposed districts for Huntsville.
The city engaged the firm of Olson and Olson to assist in the redistricting process. In determining the
number of voters for each ward, the raw census numbers were used for the total population; then the
population of the prison units was subtracted from this total to show the net number of the voting
population. The voting population in each ward must be within 5% of the average voting population of
9,936. Under the current ward boundaries, the populations of wards 3 and 4 fell within this threshold;
however, ward 2 was significantly higher and ward 1 significantly lower than the required voting
population.
The recommended redistricting only makes changes to wards 1 and 2, shifting 2,827 people between
the two. This is done by moving the ward boundary for wards 1 and 2 at Highway 75 east on Bowers
Road, south on Avenue I back to Highway 75 north and then south on Lake Road to Nottingham
extending west to the original boundary line. This essentially moves several of the apartments between
Lake Road and Avenue M from ward 2 to ward 1. A map showing the proposed changes is included
with the ordinance attached as Exhibit A and the attached redistricting report, Exhibit B, shows the total
population counts before and after the proposed redistricting.
The proposed revised districts, once adopted, will be in place for the next ward election in 2023.
Previous Council Action: The Council authorized entering into an agreement with Olson and Olson, LP
to assist in the redistricting process at the October 21, 2021 meeting.
Financial Implications: ☒There is no financial impact associated with this item.
1/4/22 Agenda
Item: 2b
CITY COUNCIL AGENDA
Agenda Item # 3m
Approvals: ☒City Attorney ☐Director of Finance ☒City Manager
Associated Information:
•Ordinance
•Exhibit A-ward map
•Exhibit B-redistricting report
ORDINANCE NO. 2022-2
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS ADOPTING THE CITY’S REDISTRICTING PLAN; ESTABLISHING WARD BOUNDARIES
WHEREAS, Huntsville, Texas (the "City") has received and reviewed the results of the 2020
federal Census and finds that the City’s single-member council districts (“Wards”) are sufficiently out
of population balance to require redistricting to comply with the “one-person, one-vote” (equal
population) principle established by the United States Constitution; and
WHEREAS, City Council has certain responsibilities for redistricting under federal and state
law, including but not limited to: Amendments 14 and 15 of the United States Constitution; Section 2
of the federal Voting Rights Act, 52 U.S.C.A. § 10301; Texas Election Code Chapter 42; and other
authority; and
WHEREAS, a set of established redistricting criteria as provided by the Texas Election Code
and federal and state law was used in the formulation and consideration of redistricting plans; and
WHEREAS, the City Council finds that approval and adoption of the City’s redistricting plan establishing new Ward boundaries as show on the exhibits attached hereto and incorporated herein is in the best interest of the citizens of City, and is believed to comply with all state and federal requirements;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS:
Section 1. That the existing Ward boundary lines for the City are hereby amended and revised, and the
City’s redistricting plan is hereby approved, as described by the maps attached as Exhibit A, and as further described by the population tables for said new Wards attached as Exhibit B.
Section 2. That the new City Council Ward boundaries as described in Exhibit A are hereby approved,
adopted, and designated to define the City's four Wards from and after the Effective Date of this
ordinance and shall be filed with the office of the Walker County Clerk.
Section 3. That this order was approved at a public meeting held in compliance with Chapter 551 of
the Texas Government Code, the Texas Open Meetings Act.
ORDERED, APPROVED, AND ADOPTED on the day of , 2022.
CITY OF HUNTSVILLE TEXAS
Andy Brauninger
Mayor, Huntsville, Texas
ATTEST:
City Secretary
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CITY SERVICE CENTER
448 STATE HIGHWAY 75
HUNTSVILLE, TX, 77320
www.huntsvilletx.gov/gis
CITY OF HUNTSVILLE, TX
ENGINEERING DEPARTMENT/
GIS DIVISION
CREATED DATE: 12/3/20218
Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet
0 5,000 10,0002,500 Feet
On Any Print Size
Layout: Tabloid (11 x 17) - Portrait
On 11 x 17 inch Print
Service Layer Credits: The City of Huntsville, TX GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See full GIS Data Disclaimer at: www.huntsvilletx.gov/gis
Proposed Redistricting Map for the
City of Huntsville's Council Wards
and the 2020 Population Census1:66,993
Proposed
Redistricting
from Ward 2 to Ward 1
(2,837 People)
Congressional
District Line
Congressional
District Line
Legend
2020 Census Blocks
Ward 1: (Approx. Total Population of 9,617 - Inmate Count of 2,572) + (Redist. Value of 2,837) = 9,882
Ward 2: (Approx. Total Population of 14,805 - Inmate Count of 1,881) - (Redist. Value of 2,837) = 10,087
Ward 3: (Approx. Total Population of 11,867 - Inmate Count of 2,245) = 9,622
Ward 4: (Approx. Total Population of 11,111 - Inmate Count of 955) = 10,156
Exhibit B
City of Huntsville, Texas Population:
US Census Data 2010: 38,548
US Census Data 2020: 47,400
Previous Ward Populations
Ward 1:
Total Population Wynne Unit Voting Population 9,617 2,572 7,045
Ward 2:
Total Population Holiday Unit Voting Population
14,805 1,881 12,924
Ward 3:
Total Population Walls Unit Byrd Unit Voting Population
11,867 1,446 799 9,622
Ward 4 :
Total Population Goree Unit Voting Population
11,111 955 10,156
Average Ward Population: 9,936
5% Variance: 9,440 -10,433
New Ward Populations
Ward Boundary Line Change necessary:
1. Move ward boundary for Precincts 1 and 2 at Highway 75 east on Bowers Road, south on
Avenue I back to Highway 75 north and then south on Lake Road to Nottingham
extending west to the original boundary line.
a. This will move 2,827 from Ward 2 to Ward 1
i. New Population Ward 1: 9,872
ii. New Population Ward 2: 10,097
iii. Population Ward 3: 9,622
iv. Population Ward 4: 10,156
Item/Subject: Consider directing the City Manager to prepare an ordinance regulating the outdoor
sale of animals.
Initiating Department/Presenter: City Council
Presenter: Russell Humphrey, Mayor Pro Tem
Recommended Motion: Move to direct the City Manager to prepare an ordinance regulating the
outdoor sale of animals.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion: Frequently, people set up in the right-of way or in the parking lots of local businesses to
sell, trade, or give away animals. The City, as part of its police powers authorized as a home-rule
community, may adopt an ordinance prohibiting this practice. Many cities in Texas have adopted
ordinances prohibiting this practice. Several examples are attached. Most of the example ordinances
exempt non-profit organizations founded for the purpose of providing humane sanctuary or shelter for
unwanted animals from this regulation.
Should the Council approve the recommended motion, staff will prepare an ordinance for Council
consideration relating to the outdoor sale, trade, or give away of animals.
Previous Council Action: No previous action on this item.
Financial Implications: ☒There is no fiscal impact associated with this item
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
•Request for placement on agenda
•Sample ordinances from other communities
1/4/22 Agenda
Item: 3a
CITY COUNCIL AGENDA
Houston
Sec. 6-118. - Roadside and flea market sales.
(a)It is unlawful for any person to sell, trade, barter, lease, rent, give away, or display for a commercial
purpose a live animal on a roadside, public right-of-way, commercial parking lot, or at an outdoor special
sale, swap meet, flea market, parking lot sale, or similar event.(b)This section does not apply to:(1)An
agent of a business that has a valid permit for a commercial pet service facility under section 6-121 of
this Code;(2)An event primarily for the sale of agricultural livestock such as hoofed animals or animals or
fowl commonly raised for food, dairy, or fiber products; or(3)A tax-exempt non-profit organization
founded for the purpose of providing humane sanctuary or shelter for abandoned or unwanted animals.
(Ord. No. 2014-244, § 2(Exh. A), 3-26-2014) City of Houston
San Antonio
Sec. 5-11. - Prohibiting selling animals on roadside, garage sales, flea markets and festivals.
(a)It shall be unlawful for any person to sell, trade, barter, lease, rent, or give away, any animal on any
roadside, public right-of-way, commercial parking lot, garage sale, flea market, festival, park, community
center or outdoor public place.(b)It shall be unlawful for any manager, operator or property owner to
allow the conduct described in subsection (a).(c)This section shall not apply to any tax-exempt non-
profit organization founded for the purpose of providing humane sanctuary or shelter for abandoned or
unwanted animals that have an active animal rescue organization license issued by the
department.(d)Any animal being sold, traded, bartered, leased, rented, or being given away on any
roadside, public right-of-way, commercial parking lot, garage sale, flea market, festival, park, community
center or outdoor public place shall be subject to seizure and impoundment at the discretion of the
investigating animal care officer. Upon impoundment, a notice of violation will be provided to the
animal owner. Animals impounded under this section may be reclaimed by the owner within five (5)
days excluding the day of impoundment and any days the animal care services facility is not opened.
Animals not reclaimed within this period shall thereafter become the property of the city and be subject
to adoption, rescue, foster or humanely euthanized at the discretion of the department. Applicable
impoundment fees for each animal reclaimed shall be paid.
(Ord. No. 2010-06-17-0555, § 1, 6-17-10; Ord. No. 2017-10-05-0755 , § 1, 10-5-17; Ord. No. 2020-10-29-
Austin
03-2-3 - COMMERCE IN LIVE ANIMALS.
(A)A pet trader commits an offense if the pet trader conducts a retail sale in violation of Subsections (E)
through (G) of this section.(B)A pet trader commits an offense if the pet trader conducts an off-site retail
sale.(C)A person commits an offense if the person sells, trades, barters, leases, rents, gives away, or
displays for a commercial purpose a live animal on a roadside, public right-of-way, or commercial
parking lot, or at an outdoor special sale, swap meet, flea market, parking lot sale, or similar
event.(D)This section does not apply to:(1)the City of Austin animal shelter or a City of Austin animal
shelter certified partner, or a not for profit 501(c)(3) animal welfare organization registered with the
City; or(2)an event primarily for the sale of agricultural livestock such as hoofed animals or animals or
fowl commonly raised for food, dairy, or fiber products; or(3)an adoption at which consideration is paid
if it occurs at a mobile pet adoption establishment that is operated by an organization that is exempt
pursuant to paragraph (D)(1) of this section.(E)A pet trader who exchanges a dog or cat for
consideration shall pay an animal processing fee prescribed by ordinance, except that the fee is not
required for a spayed female or neutered male dog or cat, or a dog or cat certified by a licensed
veterinarian to be incapable of breeding or being bred.(F)A pet trader shall implant an identification
microchip in the dog or cat before an exchange. Registration information regarding the microchip shall
be provided to the new owner.(G)This subsection prescribes requirements for disclosure of information
by a pet trader to a recipient of the dog or cat.(1)A pet trader shall deliver to a recipient of a dog or cat
at the time of exchange the following information on a form prescribed by the city manager:(a)the
breeder's name and address, and license information if the breeder is licensed by the United States
Department of Agriculture;(b)the date of the dog or cat's birth;(c)the breed, sex, color, and identifying
marks at the time of exchange, if any;(d)a record of each inoculation and worming treatment
administered, if any, to the dog or cat, including the date of administration and the type of vaccine or
worming treatment;(e)a record of veterinarian treatment or medication received by the dog or cat while
in the possession of the pet trader including a receipt or other documentation from a licensed
veterinarian documenting the dog or cat was spayed or neutered, if the dog or cat was spayed or
neutered; and(f)a document signed by a veterinarian licensed in the State of Texas:(i)stating that the
dog or cat has no known disease or illness that adversely affects the health of the dog or cat at the time
of the exchange or that is likely to adversely affect the health of the dog or cat in the future;
or(ii)describing any known disease or illness that is likely to adversely affect the health of the dog or cat
in the future; and(iii)documenting that the veterinarian spayed or neutered the dog or cat, if the
veterinarian performed this surgery.(2)A pet trader shall sign the completed form to certify the accuracy
of the information, and the recipient of the dog or cat shall sign the completed form to acknowledge
receipt of the information.(3)In addition to providing the completed and signed form to the recipient,
the pet trader shall verbally disclose the information on the form to the recipient.(4)A pet trader
shall:(a)retain a copy of each completed and signed form for a period of not less than two years after
the exchange of the dog or cat; and(b)make each completed and signed form available for inspection or
copying by a humane officer, animal control officer, or law enforcement officer during business hours.
Source: 1992 Code Section 3-1-8; Ord. 031009-9; Ord. 031211-11; Ord. 20080228-057; Ord. 20101216-
024; Ord. 20121018-024.
College Station
Sec. 6-12. - Sale of animals.
(a)Pet Shop or Store. A pet shop or store shall not sell lease, offer for sale, trade, give away or otherwise
transfer a dog or cat, unless the animal was obtained from a city or county animal shelter or an animal
rescue organization.(1)The pet shop or store must post on the enclosure for each dog or cat offered for
sale the name, address, and contact information of the animal shelter or animal rescue organization
from which the animal was obtained.(2)The pet shop or store must retain for at least three (3) years
after a sale of a dog or cat, documentation stating where the animal was obtained and amount paid for
the animal.(b)Outdoor Sales. Except as may be allowed pursuant to other applicable law, the outdoor
sale of animals is prohibited.
Item/Subject: Consider the appointments to City of Huntsville Airport Advisory Board
Initiating Department/Presenter: City Council
Presenter: Mayor Andy Brauninger
Recommended Motion: Move to appoint the Board members as presented to the Airport Advisory
Board.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion: The Airport Advisory Board was created with the adoption of Ordinance No. 2021-32. The
Huntsville Code of Ordinances states that the Airport Advisory Board will consist of seven members
appointed by the Mayor with the approval of Council. The members shall demonstrate an interest,
competence, or knowledge of aviation and reside within Walker County. Each member shall hold office
for a term of three years, except that of those first appointed, three shall hold office for a term of one
year, and two other members shall hold office for a term of two years, and two other members shall
hold office for a term of three years, the term of each to be determined by lot, and thereafter, their
successors shall hold office for three years and until their successors are appointed. Please see the
attached list for appointments to the City of Huntsville Airport Advisory Board. Pursuant to Code the
terms of each appointment will be drawn by lot after they are appointed.
Previous Council Action: Council adopted Ordinance 2021-32 on October 19, 2021, amending the
Huntsville Municipal Code, specifically Chapter 10, Aviation to add Article III, Airport Advisory Board to
create an Airport Advisory Board.
Financial Implications: ☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
•Board Appointments
1/4/2022
Agenda Item: 3b
CITY COUNCIL AGENDA
Airport Advisory Board Scott Brega
Phillip Bruns
Russell Cooper
Wade Gillasppie
Greg Smith
Russell Humphrey
Bert Lyle