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City Council Meeting Agenda Packet 10-5-2021Page 1 of 4 MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 21st DAY OF SEPTEMBER 2021, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00 P.M. The Council met in a workshop and regular session with the following: COUNCILMEMBERS PRESENT: Daiquiri Beebe, Russell Humphrey, Dee Howard Mullins, Joe P. Rodriquez, Andy Brauninger, Pat Graham, Vickie McKenzie, Bert Lyle COUNCILMEMBERS ABSENT: Blake Irving OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Leonard Schneider, City Attorney MAIN SESSION [6:00 P.M.] CALL TO ORDER – Mayor Brauninger called the meeting to order at 6:00 p.m. INVOCATION AND PLEDGES U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. Councilmember Rodriquez gave the invocation and Cub Scouts Pack 98 led the pledges. 1.PROCLAMATIONS & PRESENTATIONSa.Proclamation - Constitution Weekb.Proclamation - Trinity River Food Bank Blake Irving arrived at 6:15 pm 2.PUBLIC HEARINGa. Ordinance 2021-28 adopting the Tax Rate and levying taxes for the City of Huntsville forthe Fiscal Year 2021-2022. [Steve Ritter, Finance Director] Mayor Brauninger opened the public hearing at 6:16 pm. Finance Director, Steve Ritter gave a brief overview of the tax rate. No public comments were made. Mayor Brauninger closed the public hearing at 6:19 pm. 3.CONSENT AGENDAThe presiding officer will call for public comments before action is taken on these items.(Approval of Consent Agenda authorizes the City Manager to implement each item in accordancewith staff recommendations. An item may be removed from the Consent Agenda and added to theStatutory Agenda for full discussion by request of a member of Council.) a.Consider approving the minutes of the regular City Council meeting held on September 7,2021. [Kristy Doll, City Secretary]b.Consider authorizing the City Manager to award mowing and trimming services contractfor street rights of way, airport, transfer station, and additional acreage. [Brent Sherrod,P.E., Director of Public Works] c.Second Reading - Consider adopting Ordinance 2021-25 amending the Huntsville Code ofOrdinances, specifically Chapter 12, Buildings and Building Regulations. [Kevin Byal,Director of Development Services/Building Official]d.Second Reading - Consider adopting Ordinance 2021-26 amending the Huntsville Code ofOrdinances, specifically Chapter 20, Fire Prevention and Protection. [Greg Mathis, Fire Chief] Page 2 of 4 Councilmember Beebe made a motion to approve the consent agenda; the motion was seconded by Councilmember Graham. The motion was adopted, 9-0. 4. STATUTORY AGENDA a. Consider passage of Ordinance 2021-27 to adopt the Fiscal Year 2021-2022 Budget. [Steve Ritter, Finance Director] Councilmember Beebe made a motion to pass Ordinance 2021-27 to adopt the Fiscal Year 2021 – 2022 Budget with all policies, fees, rates, and provisions as referenced therein; the motion was seconded by Councilmember McKenzie. Roll Call Yes: Councilors Beebe, Humphrey, Irving, Mullins, Rodriquez, Graham, McKenzie, Lyle and Mayor Brauninger No: Councilor Mullins. The motion was adopted, 8-1. b. Consider approval of Ordinance 2021-28 adopting the Tax Rate and levying taxes for the City of Huntsville for the Fiscal Year 2021-2022. [Steve Ritter, Finance Director] Councilmember Beebe made a motion to adopt Ordinance 2021-28 adopting the Tax Rate and levying taxes for the City of Huntsville for the Fiscal Year 2021-2022. This tax rate is effectively a 3.36% increase in the tax rate; the motion was seconded by Councilmember Graham. Roll Call Yes: Councilors Beebe, Humphrey, Irving, Mullins, Rodriquez, Graham, McKenzie, Lyle and Mayor Brauninger No: Councilor Mullins. The motion was adopted, 8-1. c. Consider ratifying the increased property tax revenues of $504,750 reflected in the Fiscal Year 2021-2022 Budget as adopted. [Steve Ritter, Finance Director] Councilmember Beebe made a motion to ratify the increased property tax revenues of $504,750 reflected in the Fiscal Year 2021-2022 Budget as adopted; the motion was seconded by Councilmember McKenzie. Councilmember Mullins voted against the motion. The motion was adopted, 8-1. 5. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY a. First Reading – Consideration and discussion of Ordinance No. 2021-29 to deny Entergy Texas Inc. application in total to amend its Distribution Cost Recovery Factor ("DCRF”) filed on August 30, 2021. [Leonard Schneider, City Attorney] First reading, no action necessary b. Second Reading - Consider a request from Huntsville Memorial Hospital for American Rescue Plan Act (ARP) funds to provide additional nursing staff in response to COVID-19. [Aron Kulhavy, City Manager] Mayor Brauninger made a motion to authorize the City Manager to enter into an agreement with Huntsville Memorial Hospital to provide additional nursing staff in response to COVID-19 using American Rescue Plan Act (ARP) funds; the motion was seconded by Councilmember Mullins. Councilmember Lyle made a motion to authorize the City Manager to enter into an agreement with Huntsville Memorial Hospital to provide additional nursing staff in response to COVID-19 using American Rescue Plan Act (ARP) funds contingent upon the county providing also; the motion was seconded by Councilmember McKenzie. Councilmember Mullins and Rodriquez Page 3 of 4 voted against the motion. The motion was adopted, 7-2. c.Consider adoption of Ordinance 2021-30 to amend the budget for FY 20-21 and/or CIPProject budgets. [Steve Ritter, Finance Director] Councilmember Beebe made a motion to adopt Ordinance 2021-30 to amend the budget for FY 20-21 and/or CIP Project budgets; the motion was seconded by Councilmember Graham. Themotion was adopted, 9-0. d.Consider the appointments to City of Huntsville Boards and Committees for expiredterms or vacant board positions. [Andy Brauninger, Mayor] Mayor Brauninger made a motion to approve the nominated Board and Commission membersas presented. The motion was adopted, 9-0. BOARDS & COMMISIONS SEATS BOARD MEMBER TERM EXPIRES Tourism Advisory Board #5 Tammy Farkas 8/31/2024 #6 Rob Hipp 8/31/2024 #8 Leighanne Anderson 8/31/2023 Main Street Program #9 Appoint - Sean Chaney Veterans Affairs #3 Reappoint - Mike Christian 8/31/2024 #7 Reappoint - Robert Tucker 8/31/2023 #8 Reappoint - Bill Butler 8/31/2024 #10 Reappoint - Mark Robinson 8/31/2023 e.Second Reading - Consider adoption of Ordinance 2021-24 amending the City of HuntsvilleDevelopment Code Article 7 “Landscape and Buffers”, Article 15 “Terminology andDefinitions”, adding “Residential Planting Requirements”, Tree Preservation Standardsand making other provisions and declaring an effective date. [Kevin Byal, Director ofDevelopment Services/Building Official] Councilmember Beebe made a motion to adopt Ordinance 2021-24 amending the City of HuntsvilleDevelopment Code Article 7 “Landscape and Buffers”, Article 15 “Terminology and Definitions”, adding“Residential Planting Requirements”, Tree Preservation Standards and making other provisions and declaring an effective date as recommended by the Planning Commission; the motion was seconded byCouncilmember Mullins; Councilmember Irving, Humphrey, Lyle, and Graham voted against the motion.The motion was adopted, 5-4. Citizen comments were heard from Andy Ho, Cheryl Spencer, Brad Trentham, Joseph Kirkland, DianeNeudorf, Sharon Lynch, Lee Miller, Ed Davis, Bruce Edwards, Scott Horning and Ben Bias in regards to the Tree Preservation Ordinance. Page 4 of 4 6.REQUESTS FOR CITIZEN PARTICIPATIONAn opportunity for citizens to be heard on any topic and for the City Council to participate in thediscussion. No action will be taken. None 7.MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDANone 8.ITEMS OF COMMUNITY INTEREST(Hear announcements concerning items of community interest from the Mayor, Councilmembers, andCity staff, for which no action will be discussed or taken.) Mayor Brauninger announced that the Walker County Chamber of commerce needs volunteers for Fair onthe Square on Saturday, October 2. Councilmember Humphrey announced that Chad Boyd will be performing at the Pre-Fair on the SquareConcert on Friday, October 1st at the Watering Hole. Councilmember Mullins spoke about the 6th Annual Haunted Trails on Saturday, October 23 from 7:30-11:30pm. Mayor Brauninger spoke about attending the National Honor’s Society Induction Ceremony at HuntsvilleHigh School. 9.EXECUTIVE SESSIONa.City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 to receive legal advice on the ESD# 3 proposed annexation. The Council convened into Executive Session at 7:47 p.m. 10.RECONVENE The Council reconvened in open session at 8:25 p.m. Councilmember Beebe made a motion to authorize the City attorney and City staff to take any and all action necessary to prevent ESD #3 from annexation of territory in the City’s ETJ.; motion was seconded by Councilmember Graham. The motion was adopted, 9-0. ADJOURNMENT Mayor Brauninger adjourned the meeting without objection at 8:26 p.m. ATTEST: CITY OF HUNTSVILLE ________________________________ ________________________________ Kristy Doll, City Secretary Andy Brauninger, Mayor Agenda Item # 2b Item/Subject: Consider continued phone and data services with ATT through the State of Texas Department of Information Resources (DIR) contract. Initiating Department/Presenter: Information Technology Presenter: Bill Wavra, IT Director Recommended Motion: Move to approve continued phone and data services with AT&T through the State of Texas Department of Information Resources (DIR) contract for the estimated cost of $64,600. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The City of Huntsville IT Department manages phone and data services through AT&T. AT&T is the City’s primary telephone carrier, providing 38 landlines, two digital telecommunications interfaces, and a public internet connection. The estimated annual costs for AT&T services are $64,600. All departments and locations utilize AT&T services to perform daily job tasks, including landline phones, fax, internet services, elevator and fire alarm emergency callouts. The City of Huntsville IT Department recommends maintaining AT&T as the City’s primary landline carrier due to infrastructure availability in conjunction with our service requirements. AT&T is a member of the State of Texas Cooperative DIR and are in good standing under contract #DIR-TEX-AN-NG-CTSA-005. Previous Council Action: None Financial Implications: ☒Item is budgeted: 101-640-55034 In the amount of $64,600 (amount in the budget account) Approvals: ☐City Attorney ☐Director of Finance ☒City Manager 10/5/2021 Agenda Item: 2b CITY COUNCIL AGENDA Agenda Item # 2c Item/Subject: Consider continued phone and data services with Verizon Wireless through the State of Texas Department of Information Resources (DIR) contract. Initiating Department/Presenter: Information Technology Presenter: Bill Wavra, IT Director Recommended Motion: Move to approve continued phone and data services with Verizon Wireless through the State of Texas Department of Information Resources (DIR) contract for the estimated cost of $71,742.86. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The City of Huntsville IT Department maintains cellular phone and data services through Verizon Wireless. Verizon Wireless has been the City’s carrier for the past ten years, and services include cell phones and air cards (mobile network connections). Currently, the City has a total of 68 cellular phones and 99 air cards. The estimated annual costs for Verizon cellular services are $71,742.86. The City of Huntsville is on monthly terms with Verizon, and the amount requested is for one year of services. All departments use cellular services to perform daily job tasks, which include, and are not limited to, Inspections, Surveying, and Streets and Public Works callouts. Cellular and data services are essential for the Police and Fire Departments to perform their duties, such as communication with dispatch, reporting, transferring video from body-worn and dash cameras, license plate readers, and ticketing. The City of Huntsville IT Department recommends maintaining Verizon as the City’s primary mobile data and cell phone carrier due to extensive coverage in city limits and throughout the county. Verizon Wireless is a State of Texas Cooperative DIR member and is in good standing under contract #DIR-TSO-3415. Previous Council Action: The City Council authorized the following: •Verizon Wireless - Phone and Data Services on 10/6/2020 Financial Implications: ☒Item is budgeted: All Departments – 55195 & 55034 In the amount of $71,742.86 Approvals: ☐City Attorney ☐Director of Finance ☒City Manager 10/5/2021 Agenda Item: 2c CITY COUNCIL AGENDA Agenda Item # 2d Item/Subject: Consider renewal of annual software maintenance with Tyler Technologies for Finance, Public Safety, Utility Billing, and Municipal Court. Initiating Department/Presenter: Information Technology Presenter: Bill Wavra, IT Director Recommended Motion: Move to approve continued annual maintenance with Tyler Technologies for Finance, Public Safety, Utility Billing, and Municipal Court software in the amount of $112,864.27. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: The City of Huntsville IT Department manages financial, public safety, utility billing, and municipal court software packages provided by Tyler Technologies. The City utilizes Tyler New World Systems Financial Software to manage payroll, project accounting, purchasing, accounts payable, miscellaneous billing, asset management, and budget reporting. Additionally, Tyler New World is used extensively by Human Resources to maintain personnel benefits and deductions. Utility Billing and Solid Waste initially purchased Tyler Technologies to maintain commercial and residential service data as well as customer information for water, sewer, and trash billing. Since then, Police and Municipal Court acquired modules. The Public Safety module is utilized by Police for report writing and integrates with dispatch software to pull prior arrest and warrant information. Municipal Court uses Tyler Technologies for ticket fee collection. Last year (FY20/21), the combined annual maintenance fee was $110,127.71. For this year (FY21/22), the combined maintenance fee will be $112,864.27. This price includes all software solutions and a 2.45% annual maintenance increase (This increase is within the average range for most large software packages). Previous Council Action: The City Council authorized the following: •Tyler Technologies – Public Safety, Utility Billing and New World on 10/6/2020 •Tyler Technologies – Public Safety, Utility Billing and New World on 11/19/2019 •Tyler Technologies – Public Safety, Utility Billing and New World on 10/2/2018 •Tyler Technologies – Public Safety, Utility Billing and New World on 10/3/2017 Financial Implications: 10/5/2021 Agenda Item: 2d CITY COUNCIL AGENDA Agenda Item # 2d ☒Item is budgeted: 101-640-55570 In the amount of $81,261.91 (amount in the budget account)☒Item is budgeted: 602-433-55570 In the amount of $31,602.36 (amount in the budget account) Approvals: ☐City Attorney ☐Director of Finance ☒City Manager Agenda Item # 2e Item/Subject: Consider authorizing the City Manager to enter into a lease agreement extension with SBA Monarch Towers III, LLC, to continue using the cellular communications site behind the City Service Center. Initiating Department/Presenter: Information Technology Presenter: Bill Wavra, IT Director Recommended Motion: Move to approve authorizing the City Manager to enter into a lease agreement extension with SBA Monarch Towers III, LLC, to continue using the cellular communications site behind the City Service Center. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: In 2006, the City entered into a lease agreement with T-Mobile to construct a communications tower behind the City Service Center. The initial lease term was for five (5) years, with three (3) additional five (5) year terms available. The initial lease term and two (2) of the three (3) other five (5) year terms have elapsed. SBA Monarch Towers III, LLC., the entity now managing the lease, is requesting a lease agreement extension. The new agreement consists of amendments to the original lease, which include Five (5) additional successive terms of five (5) years, with the first term commencing on September 25, 2026, and an annual rent increase of three percent (3%) beginning September 25, 2027. This lease agreement will continue to provide a site for a communications company and generate revenue for the City. Previous Council Action: The City Council Authorized the following: •Service Center T-Mobile Site Construction Lease Agreement – 6/20/2006 Financial Implications: ☒Item is estimated to generate additional revenue Approvals: ☒City Attorney ☐Director of Finance ☒City Manager 10/5/2021 Agenda Item: 2e CITY COUNCIL AGENDA Agenda Item # 2f Item/Subject: Consider authorizing the City Manager to award the purchase of Vegetative Debris Grinding Services. Initiating Department/Presenter: Public Works Presenter: Brent Sherrod, P.E., Public Works Director Recommended Motion: Move to authorize the City Manager to award the purchase of Vegetative Debris Grinding, Removal and Disposal Services to Prime Trees Inc., at the unit prices referenced in the Bid Tabulation for an approximate total of $75,000. Strategic Initiative: Goal #1 - City Appearance - Provide policies, amenities, and events that enhance the City’s already beautiful and historic natural environment. Discussion: It is necessary for the City to contract with a private-sector contractor to perform periodic grinding, removal and disposal services for vegetative debris collected at the City’s Transfer Station. The services are generally performed twice per year, with the contracted vendor performing grinding and removal services of the vegetative debris and transporting the ground materials to final disposal in compliance with State requirements. Solid Waste and Purchasing staff developed specifications and conducted a competitive bid solicitation (Bid No. 21-20) with bids opened September 23, 2021. Bid notices were published in the newspaper of record, and on both the City and Public Purchase bidding websites. One (1) bid was received in response to the invitation, as reflected in the attached bid tabulation. Solid Waste and Purchasing staff have evaluated the bids received to determine an award recommendation, with that being Prime Trees Inc. of Houston, Texas. Though Prime Trees Incorporated provided the only bid, they have performed similar work for other municipalities and commercial companies, including Comal County, Harris County Precinct 4, Montgomery County MUD 4 & 111, Galveston County MUD 73, City of League City and City of Houston. All references contacted by Solid Waste management staff reported a high degree of satisfaction with the quality and timeliness of the work performed by Prime Trees, Inc. This contract will provide for periodic, ongoing vegetative debris grinding services at the City Transfer Station as well as emergency disaster-related debris grinding which may be necessary during the contract term, which is one (1) year original term and one (1) year renewal term, with an anticipated expiration of October 14, 2023. Previous Council Action: N/A Financial Implications: 10/5/2021 Agenda Item: 2f CITY COUNCIL AGENDA Agenda Item # 2f ☒Item is budgeted: _224-374-55650 __ In the amount of $ _71,500__ Approvals: ☐City Attorney ☐Director of Finance ☒City Manager Associated Information: •Bid Tabulation Prime Trees Incorporated Description Unit Price per Ton Comments 1.Periodic, ongoing debris grinding services with removal & disposal of vegetative debris. $24.50 2. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity less than 1,000 tons $24.50 3. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity more than 1,000 tons $24.50 Description Unit Price per Ton Comments 1.Periodic, ongoing debris grinding services with removal & disposal of vegetative debris. 2. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity less than 1,000 tons 3. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity more than 1,000 tons Description Unit Price per Ton Comments 1.Periodic, ongoing debris grinding services with removal & disposal of vegetative debris. 2. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity less than 1,000 tons 3. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity more than 1,000 tons Description Unit Price per Ton Comments 1.Periodic, ongoing debris grinding services with removal & disposal of vegetative debris. 2. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity less than 1,000 tons 3. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity more than 1,000 tons Description Unit Price per Ton Comments 1.Periodic, ongoing debris grinding services with removal & disposal of vegetative debris. 2. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity less than 1,000 tons 3. Emergency, disaster-related debris grinding services at temporary debris storage and reduction site (TDSRS) to be determined; debris quantity more than 1,000 tons Bid Tabulation Project Name: Vegetative Debris Grinding with Removal and Disposal Invitation for Bid NO. 21-20 Date: Thursday, September 23, 2021 Time: 2:00 PM Central Time Agenda Item # 2g Item/Subject: Consider the purchase of FY2022 equipment, from multiple vendors, authorizing the City Manager to award the contract Initiating Department/Presenter: Public Works Presenter: Brent S. Sherrod, P.E., Public Works Director Recommended Motion: Move to authorize the City Manager to purchase FY 2022 equipment, from multiple vendors, in the total amount of $ 148,412.75 to include all fees and authorize the City Manager to award the contract. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: Each year, the City’s equipment fleet is assessed by the Fleet Manager department supervisors for normal maintenance and overall condition. Each fleet asset is assigned an expected life, Mowers 8 years, Mini excavator 10 years and Tractors 20 years. These assessments formulate the Fleet Replacement Schedule for each subject budget year and has yielded three (3) replacement pieces of equipment necessary for FY2022 and two (2) Decision packages voted on and approved in the FY21/22 Budget on 09/21/21. The equipment requirements for FY2022 are denoted on the attached Equipment Purchase Summary spreadsheet, and include: -one (1) Kubota ZD1211 side discharge commercial mower for Roberson Creek WW plant, (Huntsville Truck and Tractor/Kubota Tractor Corp.) -one (1) Kubota ZD1211 side discharge commercial mower with grass catcher for Parks, (Huntsville Truck and Tractor/Kubota Tractor Corp.) -one (1) Kubota L3301HST tractor for Parks, (Huntsville Truck and Tractor/Kubota Tractor Corp.) -one (1) Bobcat Mini Excavator for Water Dept (Bobcat of Houston) Decision package -one (1) Remote Slope Mower with tracks for Drainage Maintenance (Kinloch Equipment) Decision package -Buy Board Fees are included in price The sellers for each of the subject units are identified by the green highlighted items in the attached summary. Fleet and Purchasing staff have obtained equipment pricing worksheets from one (1) local vender and seven (7)regional cooperative contract award holders to assure competitive and advantageous pricing for the City’s equipment requirements. The Texas Association of School Boards (TASB) Buy board program has historically afforded Texas municipalities a sound purchasing position given the competitive equipment pricing available under the program. This cooperative contract meets all requirements of Texas Local Government Code 252 pursuant to competitive bidding by Texas municipalities. 10/5/2021 Agenda Item: 2g CITY COUNCIL AGENDA Agenda Item # 2g Previous Council Action: None Financial Implications: ☒Item is budgeted: 306-379-69020 In the amount of: $148,412.75 (Which Includes Buy Board Fees) Approvals: ☐City Attorney ☒Director of Finance ☒City Manager Associated Information: •Equipment Purchase Summary Spreadsheet 2022 Equipment Purchase Co-op Huntsville WC Peters Bobcat of Doggett Mustang Kinlock Number Truck and Tractor Tractor Tractor Houston JohnDeere Cat Equipment 422-1136 ZD1211 Kubota Mower/Grass Catcher 18,600.00$ #611-20 18,126.39$ 20,185.00$ (473.61)$ 18,126.39$ 422-825 Tractor 3301 HST 17,800.00$ #611-20 17,651.04$ 19,260.00$ 19,767.00$ (148.96)$ 17,651.04$ 366-1437 ZD1211 Kubota Mower 14,600.00$ #611-20 13,953.22$ 16,259.00$ (646.78)$ 13,953.22$ Dec. Pack E35 Bobcat Mini Excavator 43,000.00$ #597-19 43,327.10$ 48,755.00$ 44,063.89$ 327.10$ 43,327.10$ Dec. Pack Remote Slope Mower 55,355.00$ #646-21 55,355.00$ -$ 55,355.00$ 149,355.00$ 49,730.65$ 19,260.00$ 56,211.00$ 43,327.10$ 48,755.00$ 44,063.89$ 55,355.00$ (942.25)$ Equipment Total Budget Number Equipment Total 148,412.75$ Perferred Vender Buy Board Fee Included in Price Buy Board Fee Included in Price Total cost Under / over budget (942.25)$ Budget Number 149,355.00$ Vender Under / over Budget (942.25)$ Buy Board/Hgac FEE Total Cost 148,412.75$ Equipment Total Under Budget Agenda Item # 2h Item/Subject: Consider authorizing the City Manager to award the purchase of Solid Waste Refuse Commercial Collection Containers. Initiating Department/Presenter: Public Works Presenter: Brent Sherrod, P.E., Public Works Director Recommended Motion: Move to authorize the City Manager to approve the HGACBUY Contract #RH08-20 pricing for the purchase of Solid Waste Refuse Commercial Collection Containers, to include freight, from Roll-Off USA, in the amount of $76,829.00. Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens, businesses and visitors by leveraging the human and fiscal resources available to the community. Discussion: The City of Huntsville Solid Waste Department provides roll-off services to contractors, apartments, and residents for remodeling projects and for the removal of garbage. Roll-offs are large containers which are hoisted onto a truck when full and the containers are emptied at the Transfer Station. These containers are placed for businesses and residents to utilize during their construction projects or removal of garbage, especially during student move in/move out. These containers vary in capacity from a 20 cubic yard to a 40 cubic yard container. The front load containers (dumpsters) are used throughout the city at the different apartments and businesses. These sizes range from 2 yard to 8 yard. Due to the increased number of apartments and construction projects for new businesses, the Solid Waste Division needs additional containers for both roll-off and front load. This purchase will increase the roll off inventory to help fill the void being created by the increase in customers. The additional containers being requested for purchase for this FY include five 30-yard roll-offs, fourteen 6-yard front load containers and sixteen 8- yard front load containers. A 30 cubic yard container will cost $4,200 each, a 6- yard front load container will cost $735 each and an 8-yard front load container will cost $875 each. The total cost for the purchase of these roll offs and front load containers, to include freight and steel surcharge, will be approximately $ 76,829.00. Previous Council Action: Financial Implications: ☒Item is budgeted: 224-373-52220 In the amount of $82,445.00☒Item is estimated to generate additional revenue: Roll offs: Inside City limits $72.15 per ton and outside the city limits of $78.08 per ton. Front load containers charged according to the fee schedule. Approvals: ☐City Attorney ☐Director of Finance ☒City Manager 10/5/2021 Agenda Item: 2h CITY COUNCIL AGENDA Agenda Item # 2i Item/Subject: Consider Authorizing the City Manager to award the purchase of Solid Waste Refuse Residential Collection Containers (Carts). Initiating Department/Presenter: Public Works Presenter: Brent Sherrod, P.E., Public Works Director Recommended Motion: Move to authorize the City Manager to approve the OMNIA Contract # RFP- 00254 pricing for the purchase of 1,971 Refuse Residential Collection Containers (Carts), to include freight, from Rehrig Pacific Company in the amount of $125,387.07 Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens, businesses and visitors by leveraging the human and fiscal resources available to the community. Discussion: The City of Huntsville Solid Waste Department provides residential curbside service to the citizens of Huntsville for the removal of garbage and recyclables. This service is provided twice a week, once for curbside garbage removal and once for single stream recycle removal. These collection containers are 95 gallons, green and blue in color, and are provided for the citizens of Huntsville to use. Due to the increase in new housing additions located throughout the city, the Solid Waste Division needs additional carts both for garbage and recycle. This purchase will increase the residential container inventory to help fill the void being created by the increase in customers. The additional containers being requested for purchase for this FY include 1,371 green residential garbage carts and 600 blue residential recycle carts. A residential 95-gallon cart will cost $62.17 each plus freight. The total cost for the purchase of 1,971 carts, to include freight, will be approximately $125,387.07. Previous Council Action: N/A Financial Implications: ☒Item is budgeted: 224-375-52220 In the amount of $88,425☒Item is budgeted: 224-377-52220 In the amount of $47,012.50 ☒Item is estimated to generate additional revenue: $22.70 per residential garbage cart per month Approvals: ☐City Attorney ☐Director of Finance ☒City Manager 10/5/2021 Agenda Item: 2i CITY COUNCIL AGENDA Agenda Item # 3a Item/Subject: Consider purchasing hardware and services to replace the City’s disaster recovery data servers, storage, and network infrastructure. Initiating Department/Presenter: Information Technology Presenter: Bill Wavra, IT Director Recommended Motion: Move to approve the purchase of hardware and services to replace the City’s disaster recovery data servers, storage, and network infrastructure in the amount of $312,059.21. Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: Disaster recovery host servers, storage arrays, and network equipment are due for replacement. This equipment houses backups of most of the City’s virtual servers and provides network services to locations including, but not limited to, City Hall, Service Center, Police Department, Library, Solid Waste, and Municipal Court. The current equipment has exceeded its support, warranty and is considered “end of life” by the manufacturer. Replacement of this hardware will ensure reliability, restore vendor support, and increase staff efficiency by minimizing repair frequency. FreeIT Data Systems is a member of the State of Texas Cooperative DIR, and they are in good standing under contract #DIR-TSO-4160. Due to a shortage of electronic components, there is a 6 to 8-week lead time once we order the equipment. Upon completion of the install, FreeIT Data Systems will issue the City a 5-year warranty for all equipment that coincides with the city replacement schedule. Previous Council Action: The City Council Authorized the following: •Production Server Hardware Replacement – 10/20/2020 •Disaster Recovery Server Hardware Replacement – 10/6/2015 Financial Implications: ☒Item is budgeted: 309-655-69020 In the amount of $312,059.21 Approvals: ☐City Attorney ☐Director of Finance ☒City Manager 10/5/2021 Agenda Item: 3a CITY COUNCIL AGENDA Agenda Item # 4a Item/Subject: Consider adoption of Ordinance 2021-32, amending the Huntsville Municipal Code, specifically Chapter 10, Aviation to add Article III, Airport Advisory Board to create said advisory board. Initiating Department/Presenter: City Manager Presenter: Aron Kulhavy, City Manager Recommended Motion: First Reading -no action necessary Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and physical structures so that the City’s core services can be provided in an effective and efficient manner. Discussion: In the spring of 2020, the Council adopted the airport master plan to assist in guiding the growth and development of the Bruce Brothers Huntsville Regional Airport. The master plan provides an objective look at future airport needs based on a comprehensive review of economic and design considerations. Above all, it provides the basis for an airport facility that is safe and constructed according to FAA design standards, economically viable and substantially stakeholder supported, and planned in accordance with broad local, regional, state, and national goals. As part of the master planning process, a master plan advisory committee was appointed. This committee represented a diverse group of city representatives, airport users and tenants, and local community leaders that allowed for a broad range of input for the future of the facility. In order to keep the momentum moving forward and to work on the implementation of the airport master plan, the creation of an Airport Advisory Board is presented for consideration. The purpose of the proposed Airport Advisory Board shall be to make recommendations to the Council concerning leases and permits; make general studies of airport construction and operations as may be useful in keeping the airport efficient and adequate for current and future air transportation needs; make recommendations to the Council with respect to airport construction, expansion, improvements, maintenance and operation, and any airport regulations; and in an advisory capacity work towards the implementation of the airport master plan. The Board will also consider any other aviation-related matters assigned to it by City Council. The proposed advisory board will consist of seven members appointed by the Mayor with the approval of Council and shall serve three-year terms. The members shall demonstrate an interest, competence, or knowledge of aviation and reside within Walker County. In summary, this item is to create an advisory and oversight board under the direction of the Council to oversee and promote the City’s efforts to improve its aviation impact on the community. The creation of this Board will allow for additional community input and participation in these efforts. Previous Council Action: The Council has not taken any previous action on this item. Financial Implications: 10/5/21 Agenda Item: 4a CITY COUNCIL AGENDA Agenda Item # 4a ☒There is no financial impact associated with this item. Approvals: ☒City Attorney ☐Director of Finance ☒City Manager Associated Information: •Ordinance 2021-32 •Exhibit A, Huntsville Code of Ordinances, Chapter 10, Article III ORDINANCE NO. 2021-32 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS AMENDING CHAPTER 10, “AVIATION”, OF THE CODE OF ORDINANCES, CITY OF HUNTSVILLE, TEXAS; PROVIDING FOR A REPEALER AND SAVINGS CLAUSE; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR PROPER NOTICE AND OPEN MEETINGS WHEREAS, the City of HUNTSVILLE (“City”) is a Texas home-rule municipality; and WHEREAS, pursuant to Texas Local Government Code, Section 51.001, the City has the authority to adopt ordinances and regulations that are for good government, peace and order of the City; and WHEREAS, the City of Huntsville, Texas owns the Bruce Brother’s Huntsville Regional Airport; and WHEREAS, the City Council supports the growth and development of the aviation industry in Huntsville; and WHEREAS, this ordinance adds Article III “Airport Advisory Board” to Chapter 10, “Aviation” of the Code of Ordinances to create an Airport Advisory Board to make recommendations to the City Council regarding the operation, growth, and promotion of the Bruce Brothers Huntsville Regional Airport; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: SECTION 1: The facts and matters set forth in the preamble of this Ordinance are found to be true and correct and are hereby adopted, ratified, and confirmed. SECTION 2: Huntsville Code of Ordinances Chapter 10 “Aviation” is hereby amended by adding Article III as shown in the attached Exhibit “A” which is incorporated herein for all purposes. SECTION 3: All ordinances or parts of Ordinances that are in conflict or inconsistent with the provisions of this Ordinance shall be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this Ordinance shall remain in full force and effect. SECTION 4: Should any paragraph, sentence, clause, phrase or section of this Ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this Ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional. SECTION 5: This Ordinance shall take effective immediately from and after the date of its passage. PASSED AND APPROVED THIS ____ DAY OF __________________ 2021. CITY OF HUNTSVILLE, TEXAS __________________________________ Andy Brauninger, Mayor ATTEST: ___________________________________ Kristy Doll, City Secretary APPROVED AS TO FORM: ___________________________________ Leonard Schneider, City Attorney Exhibit A CHAPTER 10-AVIATION ARTICLE III. AIRPORT ADVISORY BOARD Sec. 10-40. - Created; composition; qualifications; compensation; maximum term of members. (a)There is hereby created and established an Airport Advisory Board Board, an advisory board, to be composed of seven members. (b)Members of the airport advisory board shall serve without compensation. No member shall serve more than two consecutive terms beyond any unexpired term that they are appointed to fill. Any person over 18 years of age living in the city or working in the city shall be eligible to serve on the advisory board, provided at least four members of the board shall live in the city. Sec. 10-41. - Appointment; tenure of members. (a)The original members of such board shall be appointed by the mayor by and with the advice and consent of the city council. (b)All Airport Advisory Board members, regardless of background, must have a known and demonstrated interest, competence, or knowledge in aviation within the City of Huntsville. (c)Each member shall reside within Walker County. (d)Each member shall hold office for a term of three years, except that of those first appointed, three shall hold office for a term of one year, and two other members shall hold office for a term of two years, and two other members shall hold office for a term of three years, the term of each to be determined by lot, and thereafter, their successors shall hold office for three years and until their successors are appointed. (e)The city council will each year act upon appointments made to the board by the mayor with the advice and consent of the city council in filling expired terms of members of the board. Sec. 10-42. - Officers; meetings. (a)The board shall select its chair and a vice-chair at its first meeting of the calendar year. Such terms shall be for one year. (b)The board shall conduct its meetings in accordance with “Roberts Rules of Order Revised” provided that such shall not be in conflict with the City Charter or other provisions of law. (c)The board shall meet at least quarterly. Additional meetings may be called by the chair or at the request of city council. (d)A quorum shall consist of a majority of the entire membership of the Board and any issue to be voted on shall be resolved by those present. The Chairman shall be entitled to vote upon any issue but shall have no veto power. (e)No person having any financial interest in any commercial carrier by air, or in any concession, right or privilege to conduct any business or render any service for compensation upon the premises of the airport shall be eligible for membership on the board. Sec. 10-43. – Airport Advisory Board function (a) The Airport Advisory Board shall have the following duties: 1.Make recommendations to the City Council concerning leases and permits; 2.From time to time make such general studies of airport construction and operation as may be useful in keeping the Airport efficient and adequate for the needs of the City and of the air transportation industry; 3.Make recommendations to the City Council with respect to Airport construction, expansion, improvements, maintenance and operation, airport zoning regulations, airport hazard zoning regulations, and airport compatible land use regulations; 4.In an advisory capacity, work toward the implementation of the airport master plan, the general improvement of the Airport, and the advancement of the City as an air transportation center. (b)The Airport Advisory Board shall not have any authority to expend city funds except as provided in the annual city budget; hire, appoint or terminate staff; or create any other obligation on the part of the City. Sec. 10-44-10-50. – Reserved Sec. 42-65. - Powers and duties. (a)Sec. 9.605 Duties and Powers The airport advisory board is hereby charged with the duty andinvested with the authority to: (1) Inspect city-owned premises at reasonable hours where required inthe discharge of its responsibilities under the laws of the state and of the city. (2) Formulate andrecommend to the city council for its adoption a comprehensive plan for the orderly growth anddevelopment of the airport and its environs, and from time-to-time recommend such changes in theplan as it finds will facilitate the movement of people and goods, and the health, recreation, safety,and general welfare of the citizens of the city. (3) Maintain working knowledge of legislation as itpertains to the airport. (4) Conduct periodic studies, inspections and other analysis of city-ownedpremises, as well as any other unannounced inspections at all reasonable hours as the board deemsnecessary. (5) Advise the city council as to rules and regulations of the Federal AviationAdministration. (6) Receive any and all status reports of the management or lessors of the airport,concerning damages, maintenance, traffic, facilities, building, rates and fees, and other reports asdirected by the city council. (7) The airport advisory board shall not have any authority to expend cityfunds except as provided in the annual city budget; hire, appoint or terminate staff; or create anyother obligation on the part of the city. (Ord. No. 2008-33, § 1(5), 9-2-2008) Secs. 42-66—42-79. - Reserved. Agenda Item # 4b Item/Subject: Consider adopting Ordinance 2021-31 authorizing Updated Service Credits (USC) through the Texas Municipal Retirement System (TMRS) from 50% to 75%. Initiating Department/Presenter: Human Resources/Julie O’Connell Presenter: Julie O’Connell, Human Resources Director Recommended Motion: First Reading Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government through conservative fiscal practices and resource management. Discussion: Updated Service Credits (USC) is a special feature of the TMRS retirement plan that may increase the value of retirement benefits for our employees. Cities adopt USC as a part of their TMRS plan. USC looks at salary changes over an employee’s career, as well as changes the City has made in the past, such as deposit rate or matching ratio. Generally, USC protects employee benefits by assuming that salary increases and plan changes have been in effect throughout the employee’s career. In 2014, the City adopted a rate of 50% USC, which was a decrease from the previous rate of 100%. This Ordinance will increase the USC rate to 75%, effective January 1, 2022, thus reinstating a portion of the benefits that were reduced in 2014. Previous Council Action: The funds for this specific benefit were adopted by the City Council during the FY 2021-22 budget process. Financial Implications: ☒Item is budgeted: Various funds in the amount of: $193,093 Approvals: ☐City Attorney ☐Director of Finance ☒City Manager Associated Information: •Ordinance 2021-31 10/5/2021 Agenda Item: 4b CITY COUNCIL AGENDA ORDINANCE NO. _2021-31 1 ORDINANCE NO. 2021-31 AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM ON AN ANNUAL BASIS FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO AT THE EFFECTIVE DATE OF THE ALLOWANCE ARE MEMBERS OF THE CITY OF Huntsville; PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES AND BENEFICIARIES OF DECEASED RETIREES OF THE CITY; AND ESTABLISHING AN EFFECTIVE DATE FOR THE ORDINANCE. WHEREAS, the City of Hunstville Texas participates in the Texas Municipal Retirement System; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS: SECTION 1. Authorization of Updated Service Credits. (a) On the terms and conditions set out in Sections 853.401 through 853.404 of Subtitle G of Title 8, Government Code, as amended (hereinafter referred to as the "TMRS ACT"), each member of the Texas Municipal Retirement System (hereinafter referred to as the "System") who has current service credit or prior service credit in the System in force and effect on the 1st day of January of the calendar year preceding such allowance, by reason of service in the employment of the City, and on such date had at least 36 months of credited service with the System, shall be and is hereby allowed "Updated Service Credit" (as that term is defined in subsection (d) of Section 853.402 of the TMRS Act). (b) On the terms and conditions set out in Section 853.601 of the TMRS Act, any member of the System who is eligible for Updated Service Credits on the basis of service with this City, who has unforfeited credit for prior service and/or current service with another participating municipality or municipalities by reason of previous service, and was a contributing member on the 1st day of January of the calendar year preceding such allowance, shall be credited with Updated Service Credits pursuant to, calculated in accordance with, and subject to adjustment as set forth in said Section 853.601, both as to the initial grant hereunder and all future grants under this ordinance. (c) The Updated Service Credit hereby allowed and provided for shall be 75% of the "base Updated Service Credit" of the member (calculated as provided in subsection (c) of Section 853.402 of the TMRS Act). ORDINANCE NO. _2021-31 2 (d) Each Updated Service Credit allowed hereunder shall replace any Updated Service Credit, prior service credit, special prior service credit, or antecedent service credit previously authorized for part of the same service. (e) In accordance with the provisions of subsection (d) of Section 853.401 of the TMRS Act, the deposits required to be made to the System by employees of the several participating departments on account of current service shall be calculated from and after the effective date of this ordinance on the full amount of such person's compensation as an employee of the City. SECTION 2. Increase in Retirement Annuities. (a) On terms and conditions set out in Section 854.203 of the TMRS Act, the City hereby elects to allow and to provide for payment of the increases below stated in monthly benefits payable by the System to retired employees and to beneficiaries of deceased employees of the City under current service annuities and prior service annuities arising from service by such employees to the City. An annuity increased under this Section replaces any annuity or increased annuity previously granted to the same person. (b) The amount of the annuity increase under this Section is computed as the sum of the prior service and current service annuities on the effective date of retirement of the person on whose service the annuities are based, multiplied by 50% of the percentage change in Consumer Price Index for All Urban Consumers, from December of the year immediately preceding the effective date of the person's retirement to the December that is 13 months before the effective date of this Section. (c) An increase in an annuity that was reduced because of an option selection is reducible in the same proportion and in the same manner that the original annuity was reduced. (d) If a computation hereunder does not result in an increase in the amount of an annuity, the amount of the annuity will not be changed hereunder. (e) The amount by which an increase under this Section exceeds all previously granted increases to an annuitant is an obligation of the City and of its account in the Benefit Accumulation Fund of the System. SECTION 3. Dates of Allowances and Increases. The initial allowance of Updated Service Credit and increase in retirement annuities hereunder shall be effective on January 1, 2022, subject to approval by the Board of Trustees of the System. An allowance of Updated Service Credits and an increase in retirement annuities shall be made hereunder on January 1 of each subsequent year until this ordinance ceases to be in effect under subsection (e) of Section 853.404 of the TMRS Act, provided that, as to ORDINANCE NO. _2021-31 3 such subsequent year, the actuary for the System has made the determination set forth in subsection (d) of Section 853.404 of the TMRS Act. SECTION 4. The City Council finds that notice was posted and the ordinance was passed in accordance with the Open Meetings Act. SECTION 5. Effective Date. Subject to approval by the Board of Trustees of the System, this ordinance shall be and become effective on the 1st day of January 2022. Passed and approved this the ______ day of ________________________, ______. [ CITY OF HUNTSVILLE, TEXAS _____________________________ Andy Brauninger, Mayor ATTEST: APPROVED AS TO FORM: _______________________________ _______________________________ Kristy Doll, City Secretary Leonard Schneider, City Attorney Agenda Item # 4c Item/Subject: Consider authorizing the city manager to increase and expand the size of the existing skate spot concrete pad by approximately 20 feet on the north side and 20 feet on the east side. Initiating Department/Presenter: City Council Presenter: Bert Lyle, City Councilmember Position 1 At-Large Recommended Motion: Move to authorize the city manager to increase and expand the size of the existing skate spot by approximately 2800 square feet, (20 feet on the north side and 20 feet on the east side) in the amount of $30,000. Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens, businesses and visitors by leveraging the human and fiscal resources available to the community. Discussion: The existing skate spot pad in Eastham-Thomason Park is 3,200 sq.ft., (80’ X 40’). Due to the amount of use the skate spot has seen and is seeing since opening, it may be beneficial to increase the size of the spot pad to accommodate the patrons. Adding an additional 2,800 sq.ft. of concrete, (20’ X 80’ on the north side of the pad and 20’ X 60’ on the east side pad) would cost approximately $30,000. This would keep the existing skate spot in a rectangle form as it is currently configured and provide the extra room needed for all levels of experienced patrons that use this facility. Previous Council Action: City Council approved a budget of $75,000 for FY 20/21 to build a skate spot in Eastham-Thomason Park including skate park elements. City Council voted on and approved a decision package for FY 21/22 that includes additional skate park elements in the amount of $15,000 on September 7, 2021. Financial Implications: ☒Item is not budgeted: If passed, a budget amendment using general fund unallocated reserves will be necessary in the amount of $30,000. Approvals: ☐City Attorney ☐Director of Finance ☒City Manager Associated Information: 10/5/2021 Agenda Item: 4c CITY COUNCIL AGENDA 9/29/2021 City of Huntsville, Texas Mail - October 5th, 2021, Huntsville City Council Meeting https://mail.google.com/mail/u/0?ik=b5c3d2160e&view=pt&search=all&permthid=thread-f%3A1711717033017251956&simpl=msg-f%3A17117170330…1/3 Kristy Doll <kdoll@huntsvilletx.gov> October 5th, 2021, Huntsville City Council Meeting 5 messages RQ Swann <rq@howardcm.com>Thu, Sep 23, 2021 at 1:09 PM To: "citysecretary@huntsvilletx.gov" <citysecretary@huntsvilletx.gov> Hi Kristy! Thanks for taking my call. I am on the board for the Spring Lake Estates Property Owners Association. (SLEPOA) We are “on the bed” of McDonald Creek, and over the last couple of years, have seen an enormous amount of sand influx into our lake from the McDonald Creek basin. I know that the City of Huntsville has an assessment of the sand in a report, as well as future plans as to how to deal with the problem. I would like to speak to that, along with pictures, reports, and supporting documentation at the City Council meeting on October 5th. I’m aware of the “5 minute” rule for speaking. Please let me know if there is anything else we need to give you prior to the meeting? Thank You in Advance!! RQ Swann External Wholesaler- HCM Guided Retirement P: 817-760-1181 www.howardcm.com http://www.hcmguidedretirement.com Army Strong!! De Oppresso Liber! To send and receive a secure email, use this link: Secure Email https://securemail-howardcm.com/s/preregister?b=howardcm Those already registered with Howard Capital Managements Secure email portal, use this link https://securemail-howardcm.com 9/30/2021 City of Huntsville, Texas Mail - Online Form Submittal: Citizen Participation Request https://mail.google.com/mail/u/0?ik=b5c3d2160e&view=pt&search=all&permthid=thread-f%3A1712152428396658648&simpl=msg-f%3A17121524283…1/2 Kristy Doll <kdoll@huntsvilletx.gov> Online Form Submittal: Citizen Participation Request 1 message noreply@civicplus.com <noreply@civicplus.com>Tue, Sep 28, 2021 at 8:29 AM To: CitySecretary@huntsvilletx.gov Citizen Participation Request Citizen Participation Request Form Thank you for contacting the City of Huntsville to request an item be placed on an upcoming regular City Council meeting agenda, under the Citizen Participation section. Please complete the fields below and contact the City Secretary's Office at 936- 291-5413, or via email if you have any questions or concerns. If you prefer, requests may also be submitted in person in writing, in a couple of ways: By mail: City Secretary 1212 Avenue M Huntsville, Texas, 77340 By email: citysecretary@huntsvilletx.gov, or By fax: 936-291-5409 (Attention: City Secretary's Office) A citizen may provide an item for the agenda of a regular meeting (1st and 3rd Tuesdays of each month) by submitting a Citizen Participation Request by noon on Tuesdays, the week before the regularly scheduled City Council meeting. Items handled through this process will be placed in the Citizen Participation portion of the agenda. The individual who submitted the items will be permitted five minutes to speak when called upon by the presiding officer. First Name Ronald Last Name Wilson Address1 464 South Robb Street 9/30/2021 City of Huntsville, Texas Mail - Online Form Submittal: Citizen Participation Request https://mail.google.com/mail/u/0?ik=b5c3d2160e&view=pt&search=all&permthid=thread-f%3A1712152428396658648&simpl=msg-f%3A17121524283…2/2 Address2 Field not completed. City Trinity State TX Zip 75862 Phone 9796659899 Email cunntriboi40@gmail.com Please describe (in detail) the item you are requesting be on a City Council agenda: Police Brutally Email not displaying correctly? View it in your browser.