City Council Meeting Agenda Packet 6-15-2021Page 1 of 4
MINUTES FROM THE HUNTSVILLE CITY COUNCIL REGULAR MEETING HELD ON THE 1st
DAY OF JUNE 2021, IN THE CITY HALL, LOCATED AT 1212 AVENUE M, IN THE CITY OF
HUNTSVILLE, COUNTY OF WALKER, TEXAS, AT 6:00 P.M.
The Council met in a workshop and regular session with the following:
COUNCILMEMBERS PRESENT: Daiquiri Beebe, Russell Humphrey, Dee Howard Mullins, Joe P.
Rodriquez, Andy Brauninger, Pat Graham, Vickie McKenzie, Bert Lyle
COUNCILMEMBERS ABSENT: Blake Irving
OFFICERS PRESENT: Aron Kulhavy, City Manager; Kristy Doll, City Secretary; Terri Johnson, Interim City
Secretary; Leonard Schneider, City Attorney
SCHOLARSHIP RECEPTION [5:30 P.M.]
MAIN SESSION [6 P.M.]
CALL TO ORDER – Mayor Brauninger called the meeting to order at 6:00 p.m.
INVOCATION AND PLEDGES
U.S. Flag and Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God,
one, and indivisible.
Mayor Brauninger gave the invocation and Eagle Scout Julie Seppanen led the pledges.
Jessie Ferguson, Chair of the City of Huntsville Employee Scholarship Committee, presented the following
names of the four employees’ children receiving $1,000 scholarships:
Savana De La Fuente – daughter of Micaela Moreno (Parks)
Kristen Harrell – daughter of Everett Harrell (Police)
Cassidy Landrum – daughter of Curt Landrum (Police)
Kylee Lehman – daughter of Justin Lehman (Police)
1. CONSENT AGENDA
Public Comments will be called for by the presiding officer before action is taken on these items.
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with
staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory
Agenda for full discussion by request of a member of Council.)
a. Approve the minutes of the City Council meeting held on May 18, 2021. [Kristy Doll, City
Secretary]
b. SECOND READING - Consider adopting Ordinance 2021-16, changing the Veterans Memorial
Parkway and Smither Drive intersection traffic control to an All-Way STOP, second reading [Y.
S. “Ram” Ramachandra, City Engineer] Consider authorizing the City Manager to enter into a
contract with AAA Asphalt Paving, Inc. for the construction of Jenkins Road Widening Project,
No. PD2020-01-02. [Y.S. “Ram” Ramachandra, City Engineer]
c. Consider authorizing the City Manager to apply and accept, if awarded, a 2021 TxDOT -
Transportation Alternatives Set-Aside (TA) grant for the 7th Street Bicycle and Sidewalk
Improvements Project; designating the City Manager as the City’s Authorized Representative; and
adopting Resolution 2021-10 in support of same. [Kristie Hadnot, Grants Manager; Y. S. “Ram”
Ramachandra, City Engineer; Katherine Beaman, Project Engineer]
d. Consider authorizing the City Manager to apply and accept, if awarded, a 2021 TxDOT -
Transportation Alternatives Set-Aside (TA) grant for the Martin Luther King Jr. Drive Sidewalk
Improvements Project; designating the City Manager as the City’s Authorized Representative; and
adopting Resolution 2021-11 in support of same. [Kristie Hadnot, Grants Manager; Y. S. “Ram”
Ramachandra, City Engineer; Katherine Beaman, Project Engineer]
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e. Consider authorizing the City Manager to apply and accept, if awarded, a 2021 TxDOT -
Transportation Alternatives Set-Aside (TA) grant for the University Avenue Bicycle and Sidewalk
Improvements Project; designating the City Manager as the City’s Authorized Representative; and
adopting Resolution 2021-12 in support of same. [Kristie Hadnot, Grants Manager; Y. S. “Ram”
Ramachandra, City Engineer; Katherine Beaman, Project Engineer]
Councilmember Beebe made a motion to approve the consent agenda; the motion was seconded by
Councilmember Graham. The motion was adopted, 8-0.
ORDINANCE NO. 2021-16
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
AMENDING CHAPTER 44, TRAFFIC AND MOTOR VEHICLES, OF ITS CODE OF ORDINANCES
BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW PLACING STOP SIGNS ON
VETERAN MEMORIAL PARKWAY AT SMITHER DRIVE TO PROVIDE AN ALL-WAY STOP
TRAFFIC CONTROL AT THE INTERSECTION; AND MAKING OTHER FINDINGS AND
PROVISIONS RELATED THERETO; AND PROVIDING FOR THE PUBLICATION AND
EFFECTIVE DATE HEREOF.
RESOLUTION NO. 2021-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
AUTHORIZING THE SUBMISSION OF THE 2021 TRANSPORTATION ALTERNATIVES SET-
ASIDE (TA) PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF
TRANSPORTATION; AND AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY’S
EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS
PERTAINING TO THE CITY’S PARTICIPATION IN THE 2021 TRANSPORTATION
ALTERNATIVES SET-ASIDE (TA) PROGRAM.
RESOLUTION NO. 2021-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
AUTHORIZING THE SUBMISSION OF THE 2021 TRANSPORTATION ALTERNATIVES SET-
ASIDE (TA) PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF
TRANSPORTATION; AND AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY’S
EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS
PERTAINING TO THE CITY’S PARTICIPATION IN THE 2021 TRANSPORTATION
ALTERNATIVES SET-ASIDE (TA) PROGRAM.
RESOLUTION NO. 2021-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS,
AUTHORIZING THE SUBMISSION OF THE 2021 TRANSPORTATION ALTERNATIVES SET-
ASIDE (TA) PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF
TRANSPORTATION; AND AUTHORIZING THE CITY MANAGER TO ACT AS THE CITY’S
EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS
PERTAINING TO THE CITY’S PARTICIPATION IN THE 2021 TRANSPORTATION
ALTERNATIVES SET-ASIDE (TA) PROGRAM.
2. STATUTORY AGENDA
a. Consider approval of Ordinance No 2021-17 Budget Amendment [Steve Ritter, Finance Director]
Page 3 of 4
Councilmember Beebe made a motion to adopt Ordinance 2021-17 to amend the budget for FY 20-21
and/or CIP Project budgets.; the motion was seconded by Councilmember Humphrey. The motion was
adopted, 8-0.
ORDINANCE NO. 2021-17
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2020-2021
ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP) BUDGETS,
ORDINANCE NO. 2020-43 TO AMEND ADOPTED EXPENDITURES OF THE BUDGET; AND
DECLARING AN EFFECTIVE DATE.
b. Consider rejecting all bids for Kate Barr Ross (KBR) Park Field No. 10 Parking and Fencing
Construction Project (Nos. 19-10-04 & 20-10-09). [Y. S. “Ram” Ramachandra, City Engineer]
Councilmember Beebe made a motion to reject all bids for Kate Barr Ross (KBR) Park Field No. 10
Parking and Fencing Construction Projects (Nos. 19-10-04 & 20-10-09) and rebid the projects.; the
motion was seconded by Councilmember Graham. The motion was adopted, 8-0.
3. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY
a. Consider the nomination of a member of the TIRZ #1 Board of Directors to be appointed as the
2021 Chair. [Andy Brauninger, Mayor]
Mayor Brauninger nominated Dalene Zender as 2021 Chair of the TIRZ #1 Board of Directors and she
was elected by the Council with a vote of 8-0.
4. REQUESTS FOR CITIZEN PARTICIPATION
An opportunity for citizens to be heard on any topic and for the City Council to participate in the
discussion. No action will be taken.
None submitted.
5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
None
6. ITEMS OF COMMUNITY INTEREST
(Hear announcements concerning items of community interest from the Mayor, Councilmembers, and
City staff, for which no action will be discussed or taken.)
Mayor Brauninger announced that the City of Huntsville Recreation Services Department has rescheduled
the End of School Flick and Float event to June 4th at the Aquatic Center. The featured movie Sonic the
Hedgehog will begin at 8:30 PM and concessions will be available.
Councilmember McKenzie announced that the Huntsville Public will be hosting the 2021 Texas Summer
Reading program starting June 5th through July 23rd. The 2021 theme is “Tails and Tales”, and the library has
quite the summer planned for everyone. For more information and to register, please contact the Huntsville
Public Library at 936-291-5472.
Councilmember Humphrey provided information about The Solid Waste Department will be providing the
Cleaner, Greener Huntsville free roll offs starting June 7 through June 12 for inside city limit residents only.
No electronics, commercial dumping, liquid waste, tires, fluorescent light bulbs or hazardous waste allowed.
For information, call 936-294-5712.
Page 4 of 4
Mayor Brauninger mentioned a free Lineage Society Workshop on June 10 from 10:30 am- 3:00 pm at the
Huntsville Public Library. To attend the workshop and receive the handouts and worksheets, interested parties
can register online at www.myhuntsvillelibrary.com or call 936-291-5471.
Councilmember Beebe presented a slide show to those present about Discover Local.
The Mayor reported that he had attended the Veteran’s Museum Memorial Day recognition on May 31st.
There were approximately 150 people in attendance.
7. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter
551, Section 551.072 Deliberations Regarding Real Property – Acquisition of property for
location of City Hall.
b. City Council will convene in closed session as authorized by Texas Government Code, Chapter
551, Section 551.074 – Personnel Matters: regarding the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of a public officer or employee: the City Secretary.
The Council convened into Executive Session at 6:30 p.m.
8. RECONVENE
The Council reconvened in open session at 7:42 p.m.
Councilmember Mullins made a motion to authorize the City Manager to put the property located at 1115
Avenue O under contract for purchase. The motion was seconded by Councilmember McKenzie and
carried with a vote of 5-3. Mayor Pro Tem Rodriguez and Councilmembers Beebe and Graham voted
NO.
ADJOURNMENT
Mayor Brauninger adjourned the meeting without objection at 7:43 p.m.
ATTEST: CITY OF HUNTSVILLE
________________________________ ________________________________
Kristy Doll, City Secretary Andy Brauninger, Mayor
Agenda Item # 1b Page 1
Item/Subject: Consider adoption of Ordinance 2021-19 to amend the budget for FY 20-21 and/or CIP
Project budgets.
Initiating Department/Presenter: Finance
Presenter: Steve Ritter
Recommended Motion: Move to adopt Ordinance 2021-19 to amend the budget for FY 20-21 and/or
CIP Project budgets.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: Detailed explanation for the Budget Amendment is provided in the attachment, Exhibit A,
to the Ordinance. The Budget Amendment was presented to the Finance Committee at their June 15,
2021 meeting.
Previous Council Action: None.
Financial Implications:
☒ See the attached Ordinance and related Budget Amendments (Exhibit A)
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Ordinance 2021-19, page X
• Exhibit A (list of budget amendments), page X
6/15/2021
Agenda Item: 1b
CITY COUNCIL AGENDA
Agenda Item # 1b Page 2
ORDINANCE NO. 2021-19
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE 2020-
2021 ANNUAL BUDGET AND CAPITAL IMPROVEMENTS PROJECTS (CIP)
BUDGETS, ORDINANCE NO. 2020-43 TO AMEND ADOPTED EXPENDITURES OF
THE BUDGET; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the 2020-2021 Annual Budget and CIP Budgets were adopted by Ordinance 2020-43 on
September 15, 2020;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the
course of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on
the associated revenues and expenditures and the overall impact on the general financial status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville,
Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the
City of Huntsville to amend the annual budget for fiscal year 2020 – 2021 and the Capital Improvements
Projects (CIP) budget as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment
document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUNTSVILLE, TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2020 – 2021 is hereby amended to include the expenditures
and revenues in Exhibit “A” and the Capital Improvements Projects budget is hereby amended to include
the expenditures described in Exhibit “A” attached hereto and made a part of this ordinance as if set out
verbatim herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed,
and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full
force and effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared
unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other
section or portion of this ordinance.
Section 5. The necessity for amending the budget for the fiscal year 2020 – 2021 and Capital Improvements
Projects, as required by the laws of the State of Texas, requires that this ordinance shall take effect
immediately from and after its passage, as the law in such cases provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 15th day of June 2021.
THE CITY OF HUNTSVILLE, TEXAS
__________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _____________________________________
Kristy Doll, City Secretary Leonard Schneider, City Attorney
Budget Amendments FY 20-21
June 15, 2021
Increase:Prop 3 - Water projects 270,847$
Decrease Wastewater CIP Unallocated Budget 270,847$
Explanation:
In a previous Budget Amendment (presented to Finance Committee at their April 20, 2021
meeting and approved by Council at their May 4, 2021 meeting) remaining budget
balances from the Prop 3 Water and Wastewater CIP projects were zeroed out and moved
to a newly created Prop 3 Wastewater project using these remaining balances and interest
earned on proceeds of the Prop 3 issue and using some Unallocated Budget of Wastewater
CIP. In zeroing out the remaining budgets of the initial Prop 3 project Finance failed to
recognize an open Purchase Order for completion of getting fiber (computer
communication) to one of the Prop 3 water projects facilities. The Prop 3 Water Projects
needs these funds to complete this fiber part of the project construction. Additional
Wastewater Unallocated Budget would have been requested in the previous Budget
Amendment to fund the additional amount needed for the new Prop 3 "AJ-11 Basin
Gravity Sewer Line Replacement Project" had Finance recognized the need for the
$270,847 to remain in the Prop 3 - Water Projects budget. As such, Wastewater CIP
Unallocated Budget is being requested here to replace the $270,847 already moved to the
new Prop 3 Wastewater project.
Agenda Item # 1c Page 1
Item/Subject: Consider authorizing the City Manager to execute Change Order No. 3 (Final) for 2016
Bond Proposition NO. 3 – 2.5 Million Gallon Elevated Storage Tank Construction Project – No. 17-01-
01.1.
Initiating Department/Presenter: Engineering
Presenter: Y. S. “Ram” Ramachandra, City Engineer
Recommended Motion: Second Reading - Move to authorize the City Manager to execute Change
Order No. 3 (Final) in the deduct amount of $110,475.20 with Landmark Structures I, LP for 2016 Bond
Proposition 3 – 2.5 Million Gallon Elevated Storage Tank Construction Project – No. 17-01-01.1.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient manner.
Discussion: The City Council awarded Bond Proposition 3 – 2.5 Million Gallon Elevated Storage
Tank Construction Project to Landmark Structure I, LP in the amount of $4,144,000 on April 17,
2018. The location of the new 2.5-million-gallon elevated storage tank is at Fire Station No. 1
property on Veterans Memorial Parkway. The project was complete by December 2019 and
has been in operation since then.
A few minor modifications to the existing half-million-gallon elevated storage tank in Palm
Street Water Plant location was also part of this project scope.
Proposed Change Order No. 3 consists of a total deduct amount of $110,475.20. Items involved
in the Change Order No. 3 are listed in the attached memo. Mainly, $100,000 Owner Directed
item in the project remain unused as the project construction was completed as intended in the
design without encountering any significant field changes. A few minor changes listed in the
attached memo were recently completed. The project will be closed out with the approval of
Change Order No. 3.
Previous Change Order Numbers 1 and 2 were also deduct change orders in the amounts of
$4,450 and $35,100 that were administratively approved earlier, during the project
construction in 2019.
With the approval of change order no. 3 (which is also the final one), the final project
construction cost ends up being $3,993,974.80, which will be 3.62% below the original
construction contract amount.
Previous Council Action: The City Council awarded 2.5 million-gallon elevated storage tank construction
project to Landmark Structures I, LP in the amount of $4,144,000 in April 17, 2018.
6/15/2021
Agenda Item: 1c
CITY COUNCIL AGENDA
Agenda Item # 1c Page 2
Financial Implications:
The deduct amount from this change order will be credited back to 2016 Bond Proposition No. 3 project
account.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Proposed Change Order No. 3 with Associated Memo
10497 Town and Country Way, Suite 600 Houston, Texas 77024 713-600-6800 FAX 817-735-7491 www.freese.com
MEMORANDUM
This memo documents our assessment and substantiation of the items to be included on Change Order 003
1. Item 30.00 Palm Street Tank Modifications- Deduct from Item 30.00 Palm Street Tank Modifications a
net value of $(22,670)/LS of the cost of the contractor for the modification of the tank (see attached
quote from Landmark Structures). A 5% Contractors fee will be granted as per general Conditions
12.01.C.2e ($1,133.50).
2. Subcontracted Item from Proposal -Deduct item 1 EA @ $(928.00)/EA – Conduit encasement at Entergy
Point of Connection. The item would not be needed as part of the modifications on the Palm Street EST.
3. ADD Item 37.00 – Furnish and Install Gate Operator, Card Reader and Additional Components. 1 LS @
$10,149.30/LS. These items were requested by the City of Huntsville to standardize the access system
throughout their facilities.
4. Deduct from Proposal Pedestal and Keyboard Pad – 1 EA @ ($450/EA). Pedestal and Keyboard would
not be needed with card reader access system.
5. Item 34.00 Owner Directed Items – Deduct 1 EA @ ($100,000.00/EA). Item was not used as part of the
contract and it will be returned to Owner.
The Total credit from the contractor throughout the proposal adds to ($110,475.20). The item included on the
proposal regarding the fence was not included as part of FNI assessments of the claim.
Date: May 25, 2021
To: Y.S. Ramachandra P.E.
City of Huntsville, Director of Engineering
From: Jesús E. González P.E., Construction Manager
CC:
Raymond Marek, City Inspector
City of Huntsville Engineering Department
Re: Substantiation of Items to be Included in Change Order 003
Also Signed and Sealed Plans, Submittals, and other supporting documents were used in our assessment of the work
and prices. All work and proposals comply with City of Huntsville standards.
I am available to answer questions or concerns you have.
Jesus E. Gonzalez P.E.
Construction Manager
Freese and Nichols, Inc
Jesus E. Gonzalez
Digitally signed by Jesus E.
Gonzalez
DN: C=US, E=jesus.gonzalez@freese.com, O=Freese and Nichols, OU=CS
1132, CN=Jesus E. Gonzalez
Reason: I am approving this
document
Contact Info: 787-327-5233
Date: 2021.05.25 10:23:52-05'00'
Change Order Page 1 of 2
Project
2.5 MG Fire Station No. 1 EST and Modification to Existing 2.0
MG Palm Street EST Project Number
Owner City of Huntsville 17-01-01.6 - 9
Contractor Landmark Structures Inc 1603
Construction Manager Jesus E. Gonzalez P.E. HVL17035C
Design Professional Jason Ward P.E. HVL17035C
Change Order No. 3 Date 03/22/2021
Make the following modifications to the Contract Documents:
Item Description Change Amount
1
Deduct from Item 30.00 Palm Street Tank Modifications a net value of
$(22,670)/LS of the cost of the contractor for the modification of the tank
(see attached quote from Landmark Structures). A 5% Contractors fee will be
granted as per general Conditions 12.01.C.2e ($1,133.50) $ (21,536.50)
2
Deduct item 1 EA @ $(928.00)/EA – Conduit encasement at Entergy Point of
Connection $ (928.00)
3
ADD Item 37.00 1 LS @ $10,149.30/LS – Furnish and Install a gate operator,
card reader and additional components $ 10,149.30
4 Deduct item 1 EA @ $(450.00)/EA – Pedestal and Keyboard Pad $ (450.00)
5 Engineering and Administratives fees $ 2,290.00
6 Deduct Item 34.00 1 EA @ $(100,000.00) – Owner Directed Items $ (100,000.00)
Net Change in Contract Price this Change Order $ (110,475.20)
Net Change in Contract Times this Change Order 210 days
The compensation in this Change Order is the full, complete, and final compensation for all
costs the Contractor may incur because of or relating to this change whether said costs are
known, unknown, foreseen, or unforeseen at this time, including without limitation, any
cost for delay, extended overhead, ripple or impact cost, or any other effect on changed or
unchanged Work because of this Change Order. The changes in Contract Times are the
complete and final adjustments for impacts to the ability of the Contractor to complete the
Work within the Contract Times and are the only adjustments to which the Contractor is
entitled. All terms and provisions of the Contract Documents remain in effect except as
specifically modified by this Change Order.
Change Order Page 2 of 2
a. Original Contract Price $ 4,144,000.00
b. Previously Approved Change Order/Contract Amendment Amounts $ (39,550.00)
c. Adjusted Contract Price ( a + b ) $ 4,104,450.00
d. Contract Amendment Amount $ (110,475.20)
e. Revised Contract Price ( c + d ) $ 3,993,974.80
f. Percent Change in Contract Price to Date 3.75 %
Original Previous Current
Substantial Completion Date 28-Nov-2019 28-Nov-2019 25-Jun-2020
Final Completion Date 28-Dec-2019 28-Dec-2019 31-Mar-2021
Recommended by Design Professional Recommended by Construction Manager
Name Date Name Date
Approved by Contractor Approved by Owner
Name Date Name Date
Agenda Item # 1d
Item/Subject: Consider authorizing the City Manager to execute Amendment #2 to the professional services
agreement with Randall Scott Architects, Inc. for the design of 2016 Bond Proposition No. 2 - City Hall and Service
Center Project - No. 18-04-02.
Initiating Department/Presenter: Engineering
Presenter: Y.S. “Ram” Ramachandra, City Engineer
Recommended Motion: Move to authorizing the City Manager to execute Amendment #2 to the professional
services agreement with Randall Scott Architects, Inc. for the design of 2016 Bond Proposition No. 2 - City Hall
and Service Center Project - No. 18-04-02.
Strategic Initiative: Goal #8 - Public Safety - Provide safety and security for all citizens.
Discussion: As part of the Council’s 2014 strategic Plan, City staff investigated and reported to the City Council
the opportunity to issue around $24 million worth of General Obligation/Revenue Fund debt without the tax
rate for the purpose of constructing the new City Hall and Service Center. The opportunity will occur in fiscal
year 2019-2020. Shortly after that review, the Council received a Facilities Management Assessment on all of its
facilities including City Hall and Service Center. The report indicated:
• City Hall has been in its current location for over 40 years with no significant renovations to the
Current facility. The facility is at its max capacity and in need of significant renovations and
expansion. Many services are located at the Service Center and with the expansion of City Hall,
Inspections, Permitting, Engineering, GIS and Planning will all be located in the same facility as
the City’s administrative services.
• The City Service Center is over 50 years old and was originally constructed for less than 10 offices
and four service bays. Now, approximately 40 employees are officed out of the front building
and another 50+ operate out of the rear building. The front building has outlived its useful life
and the rear building needs significant upgrades.
As a result, during budget deliberations, City staff discussed with the Council spaced needs and
estimated cost of improving both buildings. Ultimately an RFQ was issued, and a purchase was
approved by City Council to conduct a space needs assessment to include costs estimates. The scope
of this study was to be very detailed, to include options such as repair, remodel, new construction, and
conceptual designs. This study was awarded and completed by PGAL. The final study was presented
to the Long-Range Planning Committee in 2015.
Following voter approval of a proposition on the ballot, City staff then began securing design services
for proposition 2. It was determined that these two areas could be combined into one design and
construction project. In late 2019, City staff released a Request for Qualifications (RFQ) seeking
proposals for architect design services for City Hall and Service Center facilities. Upon reviewing
proposals submitted by 13 respondents and completing the selection process, Randall Scott Architects
6/15/2021
Agenda Item: 1d
CITY COUNCIL AGENDA
Agenda Item # 1d
(RSA) was selected as the top contender. Professional services agreement RSA for basic architectural /
Engineering services with a professional fee of $2,085,025 for design of new City Hall and Service Center
facilities was executed on March 5, 2020. Soon after, on March 23, 2020, Amendment No. 1 to the
agreement was executed adopting a needed revision to section 9.7.1 in the original agreement. There
was no revision to the professional services fee with the execution of Amendment No. 1.
The proposed Amendment No. 2 to the professional services agreement with RSA provides for addition
of design services to include fueling station and environmental lab at new Service Center facility for an
additional professional fee of $54,800.
Upon detailed review during the initial design meetings with RSA on space and facilities requirements
for effective City operations and services, the staff determined that inclusion of new fueling station and
environmental lab would provide efficiency to the City operations. Moving environmental lab from the
current location at AJ Brown Wastewater Treatment Plant property to the Service Center property will
have the advantage of functioning from a centralized location. New Fueling station will be utilized
during emergency needs only. Severe winter weather that the State experienced during mid-February
concreted the necessity to have a functioning fueling station ready at all times even though the City
will continue to have outsourced setup for fueling vehicles in the City fleet under normal operations.
Previous Council Action: 1) The City Council approved professional services agreement with RSA in February 18,
2020 meeting. 2) The City Council approved a Budget Amendment through adoption of Ordinance No. 2021-17
in June 1, 2021 meeting that provided a funding of $700,000 to meet the costs of design and construction of
fueling station and environmental lab with the new Service Center project.
Financial Implications:
☒. Budgeted: 817-81701-62111 and 817-81702-62111 In the amount of $233,975 ($2,319,000 original budget
less $2,085,025 original contract)
Approvals: ☐City Attorney ☒Director of Finance ☒City Manager
Associated Information:
• Proposed Amendment No. 2 to the Professional Services Agreement with RSA
• RSA letter dated June 8, 2021
City of Huntsville
Huntsville City Hall and Service Center Project
Professional Services Agreement
Amendment #2
This Amendment is to the Professional Services Agreement Between the City of Huntsville (the
“Owner”) and Randall Scott Architects, Inc. (the “Architect”) dated March 5, 2020. All other
terms and conditions in the original Agreement shall remain in full force and effect and govern
this Amendment.
Included in this Amendment is additional authorization to compensate the Architect in the amount
of $54,800 for the preparation of additional services due to the addition of Fueling Station and
Environmental lab at Huntsville Service Center as detailed in letter dated June 8, 2021 letter from
the Architect
Approved:
By:
Architect – Randall Scott Architects, Inc. Date
Printed Name: Randall B. Scott, AIA
Title: Founding Principal/CEO
By:
Owner – City of Huntsville Date
Printed Name: Aron Kulhavy
Title: City Manager
Revised June 8, 2021
Mr. Aron Kulhavy
City Manager
City of Huntsville
1212 Avenue M
Huntsville, TX 77320
RE: ASP #1 – ADDITION OF FUELING STATION AND ENVIRONMENTAL LAB AT HUNTSVILLE SERVICE CENTER,
HUNTSVILLE, TX
Aron,
As requested, RSA is submitting this ASP for additional services to provide design and construction documents
services for a new fueling station and Environmental Lab at the new Administration Building and Service Bay
Building Expansion for the Huntsville Service Center on Hwy 75 in Huntsville, TX. The fueling station will include
5000 gallon gasoline and 5000 gallon diesel above ground storage tanks with one fuel pump kiosk. An overhead
canopy will be included in the documents as an add alternate. We understand that the existing fueling station
will be demolished and any soil remediation will be provided by the City prior to beginning construction of the
new Administration & Heated Equipment Storage Building.
The Environmental Lab layout and equipment plans will be indicated on RSA’s construction drawings for the new
Administration Building per the City’s lab consultant, Labtopia’s, recommendations.
The fee percentage for additional scope of work indicated below is per our AIA B101 Owner/Architect
Agreement, Exhibit A, Architect’s Fee Proposal article VI.B Note 1.
Fueling Station & Environmental Lab Estimated Cost $645,200
Additional Services Fees $54,800
Total Additional Cost of Construction and Fees $700,000
Please sign below approving this amendment to our original AIA B101 Agreement with the City. We would
appreciate a PO being forwarded for the additional fees for our records. Thank you for the opportunity to be of
service!
Randall B. Scott, AIA
Founding Principal APPROVED
CITY OF HUNTSVILLE
___________________________________
Aron Kulhavy – City Manager
___________________________________
Date
Agenda Item # 2a
Item/Subject: Consider adoption of Ordinance No. 2021-18 approving the rates proposed by
Centerpoint Energy Resources Corp., d/b/a Centerpoint Energy Entex Gas Reliability Infrastructure
Program (“GRIP”) filing made with the City on March 4, 2021, First Reading.
Initiating Department/Presenter: City Attorney
Presenter: Leonard Schneider, City Attorney
Recommended Action: TAKE NO ACTION (please read below discussion). If the Council desires to
take action Move to temporarily suspend the rules of procedure by waiving the two-reading
requirement and to adopt Ordinance 2021-18 approving the rates proposed by Centerpoint
Entergy Resources Corp. d/b/a Centerpoint Energy Entex Gas Reliability Infrastructure Program
(GRIP) filing made with the City on March 4, 2021.
Strategic Initiative: Goal #6 - Finance - Provide a sustainable, efficient and fiscally sound government
through conservative fiscal practices and resource management.
Discussion: On March 4, 2021, CenterPoint Energy Resources Corp., d/b/a CenterPoint Energy Entex
and CenterPoint Energy Texas Gas ("CenterPoint" or "Company") filed a Gas Reliability Infrastructure
Program ("GRIP") adjustment factor with each of the communities in the Beaumont/East Texas
Division of the Company. The Company is authorized to make annual GRIP rate change requests
pursuant the Gas Utility Regulatory Act, TEX. UTIL. CODE§ 104.301 ("GRIP Statute"). The GRIP Statute
authorizes gas utility companies to request annual rate increases associated with year-to-year
changes in incremental investment. The changes in investment are not subject to reasonableness
review in the GRIP filing. Instead, all amounts collected under a GRIP filing are considered interim
rates subject to review and refund in the Company's next base rate proceeding.
The City who has exclusive jurisdiction over the rates of a gas utility in area of the City, exercised its
authority to suspend the proposed rate increase to allow the city’s consultant to review the GRIP
filing. The Consultant has concluded the proposed GRIP Rates by Centerpoint are correctly calculated
and comports with the GRIP statute. The proposed interim rate adjustment will increase residential
rates by $2.39 per customer per month. Since the Lawton Law firm does not recommend any
modifications to the GRIP filing, NO action is needed by the City as the GRIP rates will go into effect
by law on June 17, 2021. If the City Council prefers to pass an approval ordinance the city council may
enact the attached ordinance which would have to be done before June 17, 2021.
Previous Council Action: The City previously suspended the proposed GRIP rates by Ordinance 2021-
13 on April 6, 2021 to allow its consultant to review the proposed GRIP rate filing to see if correctly
calculated.
Financial Implications:
☒There is no financial impact associated with this item.
6/15/21
Agenda Item: 2a
CITY COUNCIL AGENDA
Agenda Item # 2a
Approvals: ☒City Attorney ☐Director of Finance ☐City Manager
Associated Information:
1
ORDINANCE NO. 2021-18
ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS APPROVING
THE RATES PROPOSED BY CENTERPOINT ENERGY RESOURCES
CORP., d/b/a CENTERPOINT ENERGY ENTEX AND CENTERPOINT
ENERGY TEXAS GAS (“CENTERPOINT” OR “COMPANY”)
COMPANY’S GAS RELIABILITY INFRASTRUCTURE PROGRAM
(“GRIP”) FILING MADE WITH THE CITY ON MARCH 4, 2021;
FINDING THAT THE MEETING COMPLIES WITH THE OPEN
MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT, AND DECLARING AN EFFECTIVE
DATE
WHEREAS, on or about March 4, 2021, CenterPoint Energy Resources Corp.,
d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas (“CenterPoint” or
“Company”) filed an Annual GRIP adjustment for the Beaumont/East Texas Division
Service Area with the City of Huntsville (“City”) to increase gas rates in the Beaumont/East
Texas Division Service Area pursuant to Gas Utility Regulatory Act (“GURA”), Tex. Util.
Code § 104.301;
WHEREAS, City has exclusive original jurisdiction over the rates, operations and
services of a gas utility in areas in the municipality pursuant to GURA § 103.001;
WHEREAS, GURA § 104.301 requires a streamlined process for the recovery of
the costs of incremental investment by a gas utility;
WHEREAS, the Company proposed an effective date of May 3, 2021, for the rate
increase;
WHEREAS, the City suspended the proposed May 3, 2021 effective date until June
17, 2021;
WHEREAS, the proposed interim rate adjustment would increase average
residential rates by $2.39 per customer per month;
WHEREAS, the City’s consultant has reviewed the GRIP filing and has concluded
that the proposed GRIP rates are correctly calculated;
WHEREAS, the reasonableness of the Company’s investment will be reviewed in
CenterPoint’s subsequent base rate case where all costs included in CenterPoint’s GRIP
filing will be subject to refund.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF HUNTSVILLE, TEXAS, THAT:
Section 1. The statement and findings set out in the preamble to this ordinance
are hereby in all things approved and adopted.
2
Section 2. The Company’s proposed GRIP rate increase is approved effective
June 17, 2021.
Section 3. The meeting at which the ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government
Code, Chapter 551.
Section 4. This Ordinance shall become effective from and after its passage.
PASSED AND APPROVED this ________ day of ____________________, 2021.
THE CITY OF HUNTSVILLE, TEXAS
__________________________________
Andy Brauninger, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ _________________________________
Kristy Doll, City Secretary Leonard Schneider, City Attorney
Agenda Item # 3a
Item/Subject: Consider approving nominees for City’s Planning Commission
Initiating Department/Presenter: City Council
Presenter: Mayor Andy Brauninger
Recommended Motion: Mayor moves to approve his nominations as presented.
Strategic Initiative: Goal #5 - Resource Development - Enhance the quality of life for citizens,
businesses and visitors by leveraging the human and fiscal resources available to the community.
Discussion:
Planning Commission (3 yr terms)
Previous Council Action: None.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☐City Attorney ☐Director of Finance ☐City Manager
6/15/21
Agenda Item: 3a
CITY COUNCIL AGENDA
Agenda Item # 3b
Item/Subject: Consider authorizing the City Manager to enter into an agreement with the Roxie
Douglass Institute for use of a portion of the property located at 1515 10th Street.
Initiating Department/Presenter: City Council
Presenter: Aron Kulhavy, City Manager
Recommended Motion: Should the Council wish to grant the request, an appropriate motion is:
authorize the City Manager to enter into an agreement with the Roxie Douglass Institute for use of a
portion of the property located at 1515 10th Street.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: In February of this year, the Council voted to authorize the City Manager to negotiate the
sale of the property located at 1515 10th Street to the Roxie Douglass Institute. Upon initiation of this
process, the land was surveyed and it was determined that the property is partially encumbered by the
floodway, a 20’ wide sanitary sewer easement, and is entirely located within the 100-year floodplain.
The portion of the lot in the floodway or in the sanitary sewer easement cannot be built upon;
therefore, the City has retained ownership of the property.
Ms. Carmen Irving represents the Roxie Douglass Institute and has requested the City allow her to
purchase and/or use only a portion of the subject property in order to develop a school, the Roxie
Douglass Learning Institute. Ms. Irving’s request is to use 20’ of the subject property, extending from
its easternmost boundary. This 20’ encroachment would not impact the existing sewer easement nor
the floodway; however, it is still located in the 100-year floodplain. Any development on the property
would be required to meet building and development code standards for properties located in the
floodplain before permits will be issued.
Staff has met with Ms. Irving on multiple occasions to discuss her potential development on this
property and made her aware of the challenges in developing the tract. Staff has also let Ms. Irving
know the site plan must be completed by a licensed engineer and have requested a meeting with her
and her engineer to discuss the requirements that must be met in order to build on the property. She
has indicated that she has not retained and engineer and does not intend to do so until she knows if
she can acquire a portion of the subject property for her use. Attached with this report are a copy of
the site and building plans provided by Ms. Irving for the proposed use of the city owned lot.
If the Council wishes to allow for the development of the requested portion of the property located at
1515 10th street for the learning institute, staff will work with the City Attorney to craft an appropriate
agreement for execution. The agreement will allow for a period of time to have plans submitted for
the project and require the development be completed within 5 years or any interest in the property
revert back to the City.
6/15/21
Agenda Item: 3b
CITY COUNCIL AGENDA
Agenda Item # 3b
Previous Council Action: The City Council received a public comment presentation from Carmen Irving
on this subject in June of 2018. At that time, the Council took no action on this item and the City has
retained ownership of the property. On February 2, 2021, the Council voted to authorize the City
Manager to enter into negotiations with Carmen Irving for the sale of the subject property. The Council
was briefed on the issue in Executive Session on May 4, 2021 and took no action at that time.
Financial Implications:
☒Item is estimated to generate additional revenue: The City has been offered $100 for the
permission to use 20’ of the subject property.
Approvals: ☐City Attorney ☐Director of Finance ☒City Manager
Associated Information:
• Map of property
• Survey
• Submitted plans
CITY SERVICE CENTER448 STATE HIGHWAY 75HUNTSVILLE, TX, 77320Map Created At:www.huntsvilletx.gov/gis
CITY OF HUNTSVILLE, TXENGINEERING DEPARTMENT / GIS DIVISION800.005 0.010.0025 mi
CREATED DATE: 5/3/2021
Coordinate System: NAD 1983 StatePlane Texas Central FIPS 4203 Feet
On Any Print Size
1 in = 50 ft
On 8.5 x 11 inch Print
Service Layer Credits: City of Huntsville GIS Division
1515 10th Street
Huntsville GIS Division
The City of Huntsville, Texas or its employees gives NO warranty, expressed or implied, as to the accuracy, reliability, or completeness of these data. See the full GIS Data Disclaimer at: www.huntsvilletx.gov/438/City-Maps
Agenda Item #3c Page 1
Item/Subject: Consider the location for construction of City Hall.
Initiating Department/Presenter: City Manager
Presenter: Aron Kulhavy, City Manager
Recommended Motion: A recommended motion will be provided at the Council meeting.
Strategic Initiative: Goal #4 - Infrastructure - Ensure the quality of the City utilities, transportation and
physical structures so that the City’s core services can be provided in an effective and efficient
manner.
Discussion: Upon Council approval of a location for this project, staff will continue to work with the
architect to complete the design and construction of City Hall. A budget amendment regarding
expansion of the scope of the project to accommodate future growth will be brought forward for
Council consideration at a subsequent meeting.
Additional information on the possible location for the construction of City Hall will be provided at the
Council meeting in which this item is to be considered. Staff recommends that Council adjourn into
Executive Session to receive legal advice before action is taken on this item.
Previous Council Action: The Council held a workshop to discuss the status of the City Hall project on
May 4, 2021. Consideration of a location was discussed at the May 18, 2021 Council meeting and was
tabled for further discussion. On June 6, 2021, the Council voted to authorize the City Manager to enter
into a contract for the purchase of the property know as the old Ella Smither Hospital.
Financial Implications:
☒There is no financial impact associated with this item.
Approvals: ☒City Attorney ☐Director of Finance ☒City Manager
Associated Information:
•
6/15/21
Agenda Item: 3c
CITY COUNCIL AGENDA