ORD 2010-09 - FY 09-10 Budget Changes To Fiscal & Budgetary Policy 11-12-2009ORDINANCE NO. 2010-9
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE
FISCAL YEAR 2009 — 2010 ANNUAL BUDGET, ORDINANCE NO. 2009 -53 TO
AMEND ADOPTED EXPENDITURES AND REVENUES OF THE BUDGET;
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the 2009 - 2010 Annual Budget was adopted by Ordinance 2009 -53 on
September 15, 2009;
WHEREAS, various unforeseen circumstances affecting the City have presented
themselves during the course of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating
appropriately on the associated revenues and expenditures and the overall impact on the
general financial status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City
of Huntsville, Texas, the City Council has determined that it will be beneficial and
advantageous to the citizens of the City of Huntsville to amend the 2009 — 2010 budget as
set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget
amendment document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF HUNTSVILLE, TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2009 — 2010 is hereby amended to include
the changes to the Fiscal & Budgetary Policy described in Exhibit "C" attached hereto
and made a part of this ordinance as if set out verbatim herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are
hereby repealed, and all other ordinances of the City not in conflict with the provisions of
this ordinance shall remain in full force and effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be
declared unconstitutional or invalid for any reason, it shall not invalidate or impair the
force or effect of any other section or portion of this ordinance.
Section 5. The necessity for amending the budget for the fiscal year, as required by the
laws of the State of Texas, requires that this ordinance shall take effect immediately from
and after its passage, as the law in such cases provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 12th day of November, 2009.
ATTEST:
tl Woodward, City Secretary
DRM:
Attorney
THE CITY OF HUNTSVILLE, TEXAS
J. Turner, Mayor
The Finance Committee discussed the following changes to the city's Financial and Fiscal Policy on
October 12, 2009.
The City Manager may approve budget amendments across divisions and within a fund, except changes
to line items in the payroll /benefit classification.
Salary amendments must be reported to council. Operating budgets may be amended to increase the
salary/benefit classification for purposes of temporary part-time or overtime. {Note: No change;
currently the City Manager may only approve amendments in the same division, except payroll, but may
allocate money for overtime or short-term payroll assistance from operating.}
The City Manager may approve budget amendments from "Future Appropriation contingency" line
items in the amount of $25,000. The amounts will be reported to the Council as an informational item.
{Note: Currently the City Manager may only approve amendments of $3,000 from contingency line
items. The reporting requirement may be satisfied by a notation in regular budget amendments and /or
through the informational packet. Budget amendment backup is a record retained in the minutes.}
Transactions and /or change orders of $50,000 and more will be approved by City Council, and
transactions between $25,000 and $50,000 will be reported to Council as informational items.
{Currently the amount is $25,0001.
The sealed bid requirement will be increased to $50,000. {Currently $25,000; state maximum is
$ 50,000}.
Further items will be discussed in upcoming meetings, with the goal of incorporating changes into a
newly formatted and rewritten policy.