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MIN CC 05/22/1984 (2)• "MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 22ND DAY OF MAY, 1984 IN THE CITY HALL COUNCIL CHAMBERS LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M. The Council met in regular session with the following members present: William V. Nash, Mayor Eugene 0. Barrett Murray A. Brown Stephen E. Davis Jerry L. Dowling 8111 Hodges Percy Howard, Jr. Jane Monday Bob Tavenner The meeting was called to order by the Honorable William V. Nash, Mayor. The invocation was presented by the Reverend Elmer Fulp of the University Heights Baptist Church. EXECUTIVE SESSION Convene in Regular Session and Recess to Executive Session The Council convened in regular session at 6:30 P.M. and then recessed into Executive Session to discuss the deployment of security personnel4as part of the tabletop disaster drill). FORMAL SESSION RECONVENED Minutes of the Previous Meetings The City Manager, Gene Pipes, advised that the minutes of the meeting' of May 18 will The minutes of May 15, 1984 were approved by Councilmembers Monday and Howard and all were in favor. PRESENTATION OF AWARDS Recognition of Mania Lukaszewskl, Valedictorian, National Merit Scholar Mayor Nash then presented to Hania Lukaszewski, a certificate of recognition for her accomplishments at Huntsville High School as Valedictorian and National Merit Scholar. Recognition of Kenya Archer, Salutatorian, National Achievement Finalist Mayor Nash then presented to Kenya Archer, a certificate of recognition for her accomplishments at Huntsville High School as Salutatorian and National Achievement Finalist. Recognition of Jim Warren, 1st in State, 4 -A, UIL Newswriting Journalism Contest Mayor Nash then presented Jim Warren with a certificate of recognition for his accomplishments in being selected 1st in the State in the 4 AAA UIL Newswriting Journalism Contest. Recognition of Susan Olsta, National Merit Scholar Mayor Nash also presented Susan O1,sta with a certificate of recognition for her accomplishments at Huntsville Hinh School as a National Merit Scholar. , Recognition of Amy Kasper, National Merit "Commended Student." Amy Kasper was then presented a certificate of recognition as National Merit "Commended Student," by Mayor be• provided June 5, 1984 Nash. PROCLAMATION Consider Proclamation Commemorating Public Works Week Mayor Nash then proclaimed "Public Works Week" for May 20 -26, 1984 and presented the proclamation to Mr. Johnny Poteete, Director of Public Works. CONSIDER BOND SALE Consider the official sale of $2,000,000 in Street Improvement Bonds, Series, 1984 by award of bids to be opened at 7:00 P.M. C.D.T. and-recommended by Mr. Rennie Baker, Cowen & Co., the City s Financial Advisor Mr. Rennie Baker advised the Council that Moody's has rated our bonds to BAA -1 and Standard & Poors rated our bonds as A on a scale of AAA, AA, A, BAA, etc. He noted they rated their bonds according to the economy of the City noting that the stability of the two institutions (SHSU and TDC). are definitely a "plus," but this is alot of property not on the tax role. He noted he personally rates Huntsville higher, but noted the Council should understand that Huntsville does not have a diversified tax base. He noted these bond raters were impressed] with the low tax rate and with the quick pay back. He said whdle the timing of the sale is not fortunate, he felt the number of bids and the quality of names to be read showed a good representation of bids. He asked the Council to note what the net interest cost would be as the bids are opened - -as this would be a key figure. Mayor Nash noted there was some concern about the length of time and the thought.that the city was going to sell bonds 40 years in length. He noted the maximum length of any bond being bid on is ten years. He noted the average life of this series of bonds is 6.8 years. He noted this is consistent with the information the city distributed at the time of the election. Mayor Nash noted there are checks here from two banks that are available to all bidders rather than have each bidder turn in a good faith check. Mayor Nash noted there is a $40,000 check from American Bank and a $40,000 check from First City Bank with a list of bidders these checks represent. Rennie Baker noted some bids will be with insurance. Mayor Nash then read the bids: Underwood NeUh aus & Company, Inc. 1985 -1988 11.50% Texas American Bank, Fort Worth 1989 10.50% net int. rate 9.657169 Shearson /American, Rotan Mosle, Inc. 1990 9.00% 1991 9.15% 1992 9.30% 1993 9.50% Cowen & Company Mercantile National etc. MB IA Insurance Rauscher Pierce Refsnes, Inc. Blyth Eastman Payne Webber, Inc. with insurance (joint managers) Dean Witter Reynolds, Inc. Prudential-Bache Securities , E. F. Hutton and Merrill Lynch Capital Markets First City National Bank Master Sanford Coon.Ward Holland, Inc., etc. Inc. Net Effective Interest Rate 9.519761 9.497638 9.586397 9.862684 Republic National Bank 9.619715 Bank of Texas, Dallas, First Southwest Company, M. E. Allison Company, etc. Capital Municipal Securities, Inc. 9.819623 etc. Mayor Nash then asked Mr. Baker to check the math on these bids while the Council goes on with their other business. Mayor Nash noted the Council is very pleased with these bids and he feels they are somewhat uhder the market. CONSIDER EXTENSION OF SANITARY SEWER Consider participation in a sanitary sewer extension in the estimated amount of $22093.75 j city's share) Mayor Nash then presented the staff's recommendation to participate with Melissa Templeton for a sanitary sewer extension with the city's share to be $2,093.75 and the cost to Mrs. Templeton to be $2,093.75. Mr. Glenn Isbell, Director of Engineering Design noted he concurs that this project meets the City's requirements for participation and he recommended that it be approved. Councilmember Monday made the motion to approve of this participation and Councilmember Hodges seconded the motion. All were in favor and the motion passed unanimously. CONSIDER FIRID TRANSFER Consider authorization .of a fund transfer from unallocated reserve, water and sewer fund, in the'amount of $3,341.25 for complete repairs on Water Well 15. Mayor Nash noted certain repairs were done to Water Well 15 and these didn't check out, so although it was thought that we would be able to save money on repairs, this did not work out and we will have to go through with the whole process, requiring $3,341.25 more than budgeted. Councilmember Brown made the motion to approve of this budget transfer and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. CITY MANAGER'S REPORT Meeting Schedule for June Gene Pipes noted June 5 will be a regular meeting of the Council. He noted the Council will not meet agai for the next three weeks to allow the staff to concentrate on the budget. He noted we will get into this in complete detail in July. He noted we will meet again on June 26. Mr. Pipes noted the Council will not meet on July 4, 1984 but will enjoy fireworks at the Fairgrounds. Trolly Car Presentation Mr. Pipes noted there was a presentation of this trolly car.earlier toddy, purchased by First National Bank in conjunction with Brazos Transit Systems. He noted it will be In service sometime in September and is in conjunction with a number of activities involved with the Sesquicentennial Program, etc. He noted this is the first official announcement of this development which we have been expecting for quite some time. Town Creek Park Sidewalk Pavers The City Manager advised the Council that the sidewalk is near completion behind City Hall similar to the new sidewalk constructed on the south side of the square. Disaster Drill Gene Pipes noted we will have a tabletop disaster drill on paper without physical activities on Friday at 11:00 A.M. He noted it will be a tornado disaster drill on paper. MAYOR'S REPORT Mayor Nash noted he will be out of the country for the next few weeks. He noted he would leave his schedule with Mr. Pipes should he need to be reached. COUNCIL ACTION No Parking - -South Side of 16th Street from Avenue M to Avenue P-= near'TDC facility Councilmember Brown made the captioned request. Gene Pipes noted he will take alook at this problem. HEAP Registration Councilmember Davis noted it is HEAP registration time. He commended those responsible for the bulletin 1i h appeared in the paper - -he nnted It was extremely well done. • CITY COUNCIL MEETING PAGE 417 -- BOOK "N" EMS Trailer -- Status Councilmember Davis asked when the trailer would be moved onto the site for the EMS operation. Mr. Pipes noted the rains have delayed this process, but the site should be leveled tomorrow and without further rain, they should be able to set It up this weekend. He noted the business phone may not be installed until Monday. Councilmember Brown noted the City should take some action to acquire a canopy for the vehicles. Mr. Pipes noted this was discussed by the EMS Board and the County has agreed to assist with some type of temporary cover. Councilmember Davis noted the EMS Board will make a recommendation soon for permanent facilities to assist in the budgeting process. Mayors, Commissioners and Councllmembers Meeting in Corpus'Christl- -June 1 -3, 1984 Councilmember Davis noted he will be representing the city at this meeting. He noted he will share the information he obtains with the Council upon his return. Congratulations to new TDC Officials Councilmember Dowling asked that the City Manager or Mayor write a letter of congratulations to Mr. Raymond K. Procunier, TDC's new director and Deputy McCotter and put forth the city's best wishes in the spirit of cooperation. Mr. Pipes noted he will be happy to do this. HGAC Meeting Councilmember Barrett noted he will be attending the Thursday, May 24th meeting in Houston for new councit members, hosted by H -GAC. Flashing Light -- School Zone- -7th Street - -Top of Hill Councilmember Barrett noted several people have indicated they do not think of this area as being in a school zone and he feels that this flashing light will alert motorists to slow dam in this area. He asked the City Manager to report back to him regarding the possibility of this installation. Written Agreement- -EMS Contract -- New Location - -Gibbs Brothers Councilmember Monday asked if we should be Anticipating a written agreement with Gibbs Brothers regarding the use of their property for the temporary EMS operation. Mr. Scott Bounds, City Attorney, noted he has dis- cussed this with Carl Voskamp, EMS Director, and an agreement will be prepared between the City and Gibbs Brothers and Steve Dawson regarding this arrangement. Town Creek Park - -Rotary Club Participation- -Lions Club Participation Councilmember Monday noted the Town Creek Park is enjoying the participation of the Rotary Club which has adopted the wooded area west of City Hall for development over the next two years and the Lions Club has adopted the creek bed itself.as far as cleaning it up and beautifying it. She noted individuals have been participating actively In the contribution of benches ands fight poles. She noted the benches, light poles, etc. have been ordered and before long, we will begin to see these things appear. June 5, 1984 - -Mayor Pro Tem Presiding Councilmember and Mayor Pro tem Hodges noted In the Mayor's absence, he will be presiding.over the Council meeting on June 5, 1984. He noted the summer dress code.will be In effect and if you're late, you might miss it (the meeting). COMPLETION OF BOND SALE CONSIDERATION Mr. Pipes noted Mr. Rennie Baker has completed his verification of the bids received and opened this evening. Mr. Baker noted that the bid of Rauscher Pierce Refsnes, Inc. Blyth Eastman Paine Webber, inc. (joint managers) of the group for a net interest cost of just a hair under 9 1/2 (9.497638). He noted there must have been 25 names included in the bidders representing every familiar name in the investment banking business. He felt we received representative bids and a good turn out. He recommended awarding the bonds to the lowest bidder, noted above. Councilmember Monday made the motion to accept the bid of Rauscher Pierce Refsnes, Inc., Blyth Eastman Paine Webber, Inc. and Councilmember Davis seconded the motion. All were in favor and the motion passed unanimously. ORDINANCE NO. 84 -15 • Mayor Nash then asked the Council to consider the ordinance in this regard to complete this process. Councilmember Brown made the motion to approve of Ordinance No. 84 -15 completing the bond sale procedures and Councilmember Monday seconded the motion. Discussion: Mayor Protem Hodges observed that this ordinance Include both the $2 million passed by the voters on January 21, 1984 and the other $2 million passed by the voters to case the state comes through with the funding, we should be prepared to move rapidly to get the funding. Mr. Baker noted he has many documents germane to this sale that will need. to be signed by city officers. He commended Patricia Allen for her assistance in getting information together for this sale and he also commended the assistance of Barbara Shelley, Boyd Wilder, etc. All were in favor of the motion and it passed unanimously to approve this ordinance, the caption of which is as follows: AN ORDINANCE AUTHORIZING THE ISSUANCE OF $2,000,000 CITY OF HUNTSVILLE, TEXAS STREET IMPROVEMENT BOND SERIES, 1984. ADJOURNMENT Respe ully sub itted h DeShaw, City Sec ay 22, 1984