MIN CC 03/27/1984MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 27TH DAY OF MARCH, A.D., 1984 IN THE CITY HALL
COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M.
The Council met in regular session with the following members present:
William V. Nash, Mayor
Larry Corley
Stephen E. Davis
Jerry L. Dowling
Bill Hodges
Percy Howard, Jr.
Jane Monday
Bob Tavenner
MEMBER ABSENT:
Murray A. Brown (illness)
The meeting was called to order at 6:30 P.M. by the Mayor and then the meeting recessed into an executive
session to discuss pending litigation: Embessi Vs. French and a real estate (right -of -way) acquisition matter.
The Council then reassembled in formal session.
CONSIDER THE MINUTES OF THE PREVIOUS MEETING
Councilmember Monday made the motion to approve of the City Council Meeting minutes of March 20, 1984
and Councilmember Hodges seconded the motion. All were in favor and the motion passed unanimously.
THE CITY MANAGER'S REPORT - -GENE PIPES
Conroe ISD Junior High Science Fair
Gene Pipes, City Manager, advised the Council that Mr. Raymond (Mike) Savage, the City's Wastewater
Superintendent, has participated as a judge in the Conroe ISD Junior High Science Fair.
City's Auction of Surplus Materials - -Net Amount Garnered: $7,349.89 to City; $2,033.62 to HISD
Mr. Pipes noted on Saturday, the City combined its efforts with those of the HISD to sell surplus items
in an auction. He noted there were 87 bidders this year, as opposed to only 41 bidders in 1983. He noted
after some three hours of bidding, a total of $10,001.25 in items were sold, of which $2,160.25 went to HISD
and 47,841.00 went to the City. He noted in deducting our expenses of $126.63 (overtime hours) and $364.48
(cleaning of vehicles, etc. for sale), our net earnings from this auction total $7,349.89. He noted these
funds will be deposited into the City's general fund. It was noted the overtime costs listed above account for
one -half of the actual overtime and that HISD incurred this amount as well ($2,160.25 - $126.63 = $2,033.62).
CONSIDER CONTRACT
•sider a contract for sale to acquire street right -of -way and authorize the City Manager to act.
Mayor Nash noted in the executive session, the Council discussed the acquisition of street right -of -way
by the City at the intersection of Highway 75 North and Old Madisonville Road. He noted street work on Old
Madisonville Road is part of the bond program voted by the public in January, 1984 and purchase of this property
and right -of -way would be a part of this bond program as well.
Mr. Pipes, City Manager, noted this is a triangularly- shaped piece of property at the intersection of
Highway 75 North and Old Madisonville Road presently occupied by Amtex Transmission and owned by Mr. Marcus
Jones, who is also the owner of Amtex Transmission. He noted the purpose of the acquisition of this property is
to correct the intersection problems there at Old Madisonville Road, noting the triangularly shaped lot is the
result of the angle of intersection of those two streets. He noted the existing building will be demolished,
the lot leveled, and the Engineering Design Department will design this to be a right angle intersection with
a turn lane similar to the configuration on 10th Street where it intersects with Highway 75 North.
is
Mayor Nash noted as a result of the negotiations with Mr. Jones and the appraisals, there has been agreement•
that some 558,000 be paid for this triangular lot, as recommended by the staff. He noted the Council needs to
approve the acquisition of this land in this amount. Councilmember Monday made the motion to acquire this
property from Marcus Jones for 558,000 and Councilmember Corley seconded the motion. All were in favor and the
motion passed unanimously.
CONSIDER CONTRACT
Consider a contract for services with the Youth Baseball Association, et. al., for the 1984 Spring /Summer Base-
ball Programs and the use of Ross Park Baseball Conip ex.
Mayor Nash presented this contract for the Council's review. Mayor Nash reviewed some of the salient
features of this contract as presented. Mayor Nash noted a question of his is germane to Section VII and the
permission to place three electronic scoreboards on Fields 1, 2 and 3 of Kate Barr Ross Park, noting that this
section does not provide for maintenance of these scoreboards. Mr. Pipes noted Charles Rushing is present this :�
evening (President of the boy's baseball program) to speak to maintenance. Mr. Rushing noted the Huntsville ir
Boys Baseball Association intends to maintain the electronic scoreboards for a period of five years, as out- 1'.
lined in Section VII of this contract. Mr. Rushing asked the Council to make one other change in Section VII
regarding the month indicatedin 1989 when the scorebords and the signs shall become the exclusive property of
the City, to change it from April to August to allow the completion of the baseball season that summer.
Councilmember Monday noted her concern that the advertisers' signs be maintained and Mr. Rushing noted there is
a five year guarantee on those porcelain steel signs which guarantees they will not fade and that these are made
out of the same material as the electronic scoreboard. Mr. Rushing noted the maintenance of the scoreboard will
elude maintenance of the advertisers' signs as well. Councilmember Monday expressed concern about late night
noes for the younger children. Mr. Rushing noted this has been addressed; the five and six year olds (T- Ball)
ill only play on Saturday mornings and the seven and eight year olds (machine- pitch) will play at 6:00 P.M. only;;
with the games being over approximately 7:30 P.M. Mr. Rushing noted the nine and ten year olds (minor league)
will play their games at 8:00 P.M. for about one and one -half hours (conclude around 9:30 P.M.).
Courcilmernber Hodges made the motion to adopt this contract with the inclusion of the maintenance provis-
ion on the scoreboard and advertisers' signs and the change in date from April to August in Section VII and
Councilmember Monday seconded the motion. Discussion: Councilmember Dowling emphasized keeping the park premises
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CONSIDER AMENDING AN ORDINANCE
Consider Ordinance amending the 'Code of'Ordinances, Chapter 6, Buildings and Building Regulations to match the
existing variety of lot sizes and buil-ding lfnes-by a formula approach, as recommended.
Scott Bounds noted the only changes were germane to urban residential lot setback criteria to change the
minimum side setback (in feet) from 10 feet to five feet (or 10% of lot width, whichever is greater - -but not more.
IDn 10 feet). Mayor Nash questioned why this one would change and not the others. Mr. Pipes noted this is
ause the side setback configuration on those is not a restriction of a building lot line and is not a problem :.
those particular construction areas. The Councilmembers were concerned about making this change for the
urban residential and not for duplexes and mobile homes, etc, The City Attorney, Scott Bounds, explained the
second change to Section 6 -60 (c) FROM: For single- family residential construction only: The setbacks shall
be measured from the exterior building or structure well to the property line or easement line. All roof over-
hangs or other attachments to the structure shall not extend more than two (2) feet into the setback area." TO
For urban residential lots platted and approved by the Huntsville City Planning Commission, the side setback
shall be that established by the applicable plat and deed restrictions; provided, however, no side setback shall
be less than five (5) feet." After some discussion among the Councilmembers, there was some reservation about
adopting this ordinance. Councilmember Monday suggested that this change first be presented to the Planning
Commission for their review and recommendation. After an indepth discussion by the Council regarding this
change, Mayor Nash suggested that in subsection (d) of this section that the phrase or other attachments" be
deleted if it cannot be defined. Councilmember Monday made the motion to table this ordinance and Councilmember
Davis seconded the motion. All were in favor and the motion passed unanimously.
MAYOR'S REPORT -- WILLIAM V. NASH
Candidate's Forum
Mayor Nash noted the candidate's forum held last evening in the Council Chambers and broadcasted over
Channel 7 was very well done and most informative. He recognized some of the City Council candidates in the
audience this evening (Dr. 0. Eugene Barrett and Jim Carter).
Parks Advisory Board Meeting
Mayor Nash noted this Board met this evening at 5:00 P.M. to discuss park planning activities. Mr. Nash
noted the Parks Advisory Board will be working with Dale Brown, the City's Planner. He noted the members of
this Board seem to be very energetic and ready to begin work. He noted they will meet the second Thursday of
every month initially and will begin by taking a tour of the existing parks and recreation facilities available
to the public.
Chemical People
COUNCIL ACTION 'f
Councilmember Howard noted the Chemical People Organization is becoming very active in j;
Huntsville and that it will need the support of the Huntsville City Council. He noted
membership in this organization is $15.00 per year. He noted this organization is think;
ing about some big projects such as a YMCA in an effort to provide some form of recrea-
tion or activity for young men in Huntsville, in order to keep them busy and get them
off the streets.
Multipurpose Fields Councilmember Hodges commended the City for its progress in the area of athletic facil-
ities. He noted it is time now, however, to look at the development of more multi-
purpose fields, perhaps areas which are not lighted, Mr. Pipes noted there is more
space available in the area of the landfill and the airport and that this need was made
known to the Parks Board and it will surely be addressed by that group.
Home for Ambulances Councilmember Dowling expressed his concern for the status of the housing for the
ambulances. Councilmember Davis, a member of the Board of Directors of EMS, noted that
discussions are underway now to negotiate with the Hospital District to provide such
housing, with the City and County continuing to support the operational costs, but at
this point in time, nothing is firm on which to report. He encouraged interested persons
to telephone members of the Hospital District to urge them to make such provisions.
Historical Street Signs Councilmember Monday advised the Council that the historical street signs were being
installed in the downtown square area which depict the original street name on top in
old English print and the current street name under it. She asked everyone to take note
of this project, which is also a part of Huntsville's Sesquicentennial Celebration plans;
Basketball Facility
Larry Corley's Tenn
of Office Ending- -
Reception Planned
Councilmember Monday asked about the feasibility of putting the basketball facility at
Emancipation Park into service since there is a real need for additional basketball
play areas at this time.
Mayor Nash noted April 3 will technically be the last formal Council Meeting for Larry
Corley, who completes his term of office on April 7, after some nine years on the City
Council. Mayor Nash announced that there will be a reception for Mr. Corley at 8:00 P.M.
on April 3 and that everyone is invited to join with the Council as we extend our appre_!,
ciation and thanks to Mr. Corley for his many years of dedication and contribution to
the government of the City.
ADJOURNMENT
Respectfully submitted,
Ruth DeShaw, City Secretary
March 27, 1984
v