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MIN CC 03/27/1984MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 27TH DAY OF MARCH, A.D., 1984 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M. The Council met in regular session with the following members present: William V. Nash, Mayor Larry Corley Stephen E. Davis Jerry L. Dowling Bill Hodges Percy Howard, Jr. Jane Monday Bob Tavenner MEMBER ABSENT: Murray A. Brown (illness) The meeting was called to order at 6:30 P.M. by the Mayor and then the meeting recessed into an executive session to discuss pending litigation: Embessi Vs. French and a real estate (right -of -way) acquisition matter. The Council then reassembled in formal session. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Monday made the motion to approve of the City Council Meeting minutes of March 20, 1984 and Councilmember Hodges seconded the motion. All were in favor and the motion passed unanimously. THE CITY MANAGER'S REPORT - -GENE PIPES Conroe ISD Junior High Science Fair Gene Pipes, City Manager, advised the Council that Mr. Raymond (Mike) Savage, the City's Wastewater Superintendent, has participated as a judge in the Conroe ISD Junior High Science Fair. City's Auction of Surplus Materials - -Net Amount Garnered: $7,349.89 to City; $2,033.62 to HISD Mr. Pipes noted on Saturday, the City combined its efforts with those of the HISD to sell surplus items in an auction. He noted there were 87 bidders this year, as opposed to only 41 bidders in 1983. He noted after some three hours of bidding, a total of $10,001.25 in items were sold, of which $2,160.25 went to HISD and 47,841.00 went to the City. He noted in deducting our expenses of $126.63 (overtime hours) and $364.48 (cleaning of vehicles, etc. for sale), our net earnings from this auction total $7,349.89. He noted these funds will be deposited into the City's general fund. It was noted the overtime costs listed above account for one -half of the actual overtime and that HISD incurred this amount as well ($2,160.25 - $126.63 = $2,033.62). CONSIDER CONTRACT •sider a contract for sale to acquire street right -of -way and authorize the City Manager to act. Mayor Nash noted in the executive session, the Council discussed the acquisition of street right -of -way by the City at the intersection of Highway 75 North and Old Madisonville Road. He noted street work on Old Madisonville Road is part of the bond program voted by the public in January, 1984 and purchase of this property and right -of -way would be a part of this bond program as well. Mr. Pipes, City Manager, noted this is a triangularly- shaped piece of property at the intersection of Highway 75 North and Old Madisonville Road presently occupied by Amtex Transmission and owned by Mr. Marcus Jones, who is also the owner of Amtex Transmission. He noted the purpose of the acquisition of this property is to correct the intersection problems there at Old Madisonville Road, noting the triangularly shaped lot is the result of the angle of intersection of those two streets. He noted the existing building will be demolished, the lot leveled, and the Engineering Design Department will design this to be a right angle intersection with a turn lane similar to the configuration on 10th Street where it intersects with Highway 75 North. is Mayor Nash noted as a result of the negotiations with Mr. Jones and the appraisals, there has been agreement• that some 558,000 be paid for this triangular lot, as recommended by the staff. He noted the Council needs to approve the acquisition of this land in this amount. Councilmember Monday made the motion to acquire this property from Marcus Jones for 558,000 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. CONSIDER CONTRACT Consider a contract for services with the Youth Baseball Association, et. al., for the 1984 Spring /Summer Base- ball Programs and the use of Ross Park Baseball Conip ex. Mayor Nash presented this contract for the Council's review. Mayor Nash reviewed some of the salient features of this contract as presented. Mayor Nash noted a question of his is germane to Section VII and the permission to place three electronic scoreboards on Fields 1, 2 and 3 of Kate Barr Ross Park, noting that this section does not provide for maintenance of these scoreboards. Mr. Pipes noted Charles Rushing is present this :� evening (President of the boy's baseball program) to speak to maintenance. Mr. Rushing noted the Huntsville ir Boys Baseball Association intends to maintain the electronic scoreboards for a period of five years, as out- 1'. lined in Section VII of this contract. Mr. Rushing asked the Council to make one other change in Section VII regarding the month indicatedin 1989 when the scorebords and the signs shall become the exclusive property of the City, to change it from April to August to allow the completion of the baseball season that summer. Councilmember Monday noted her concern that the advertisers' signs be maintained and Mr. Rushing noted there is a five year guarantee on those porcelain steel signs which guarantees they will not fade and that these are made out of the same material as the electronic scoreboard. Mr. Rushing noted the maintenance of the scoreboard will elude maintenance of the advertisers' signs as well. Councilmember Monday expressed concern about late night noes for the younger children. Mr. Rushing noted this has been addressed; the five and six year olds (T- Ball) ill only play on Saturday mornings and the seven and eight year olds (machine- pitch) will play at 6:00 P.M. only;; with the games being over approximately 7:30 P.M. Mr. Rushing noted the nine and ten year olds (minor league) will play their games at 8:00 P.M. for about one and one -half hours (conclude around 9:30 P.M.). Courcilmernber Hodges made the motion to adopt this contract with the inclusion of the maintenance provis- ion on the scoreboard and advertisers' signs and the change in date from April to August in Section VII and Councilmember Monday seconded the motion. Discussion: Councilmember Dowling emphasized keeping the park premises 'Alsnowiuun passed uotlow ayl pue acme; u4 aaaM LLy •uot3ow ay; papuo3as Rataoo Jagwawttauno3 pue aaueutpJo sty; atge3 of - -uo }low at apew Fepuow JagwawLtouno) •patgel aq aoueutpao sty; gey3 paptnoad st sty; tun ley; palse uayl JoFett ayl •6utLeada. aae Aayi 3ey; s4 31 leyM Moul iybtw Fay; le42 os III aL343wV 'LL aalde4D ;o Adoo a paptnov:1 aq Lt1uno3 ayl ley; pause yseN JoFew 'sadtd auag 'aa62ueW Al I3 a43 kg a3ueutpao sty; jo u0t ;eueldxa ue Jal ;y •; 2ls R. +a•uawwooaa se 's a41. 210k FJano3Zi teltdea 'suotsualx3 Ja pUP Ja12M 'sa3UeuLpJO ;o apo ay; ;0 III al3I1 -1 'LL Jald 33NVNI0d0 NV 9N11V3d36 d30ISN03 11 adaJ eutp.O .4aplsuoJ •Atsnowtueun passe uotlow ay; pue Jone; ut aaaM LlV 'uotlow a4; papuoaas Repuow Jagwaw14OUno3 pue ;;els ay; Aq papuawwooaa se uotleaoLte Lauuosaad ;o Ja4suei3 sty; ;o anoadde 03 uotlow ay; apew sa6poH JagwawLtPuno3_ 'L4puno3 ay; ;o uotlow a JO; patte3 yseN JoFeW •Jaaut6ua ue se paaalst6a.4 awoaaq of papaau aauataadxa s,JeaF ant; at 6ututelle a1tyM Alto ay; Jo; IJOM ptnoa oyM auoawos 6414.414 J,A2J pLnoM Aay3 ley; Jnauoa o3 pawaas Ltouno3 ayl 'auop aq o3 spaau ley; laoM ;o ad A; at op 1423 ley; 6uole awoa lanai. 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Scott Bounds noted the only changes were germane to urban residential lot setback criteria to change the minimum side setback (in feet) from 10 feet to five feet (or 10% of lot width, whichever is greater - -but not more. IDn 10 feet). Mayor Nash questioned why this one would change and not the others. Mr. Pipes noted this is ause the side setback configuration on those is not a restriction of a building lot line and is not a problem :. those particular construction areas. The Councilmembers were concerned about making this change for the urban residential and not for duplexes and mobile homes, etc, The City Attorney, Scott Bounds, explained the second change to Section 6 -60 (c) FROM: For single- family residential construction only: The setbacks shall be measured from the exterior building or structure well to the property line or easement line. All roof over- hangs or other attachments to the structure shall not extend more than two (2) feet into the setback area." TO For urban residential lots platted and approved by the Huntsville City Planning Commission, the side setback shall be that established by the applicable plat and deed restrictions; provided, however, no side setback shall be less than five (5) feet." After some discussion among the Councilmembers, there was some reservation about adopting this ordinance. Councilmember Monday suggested that this change first be presented to the Planning Commission for their review and recommendation. After an indepth discussion by the Council regarding this change, Mayor Nash suggested that in subsection (d) of this section that the phrase or other attachments" be deleted if it cannot be defined. Councilmember Monday made the motion to table this ordinance and Councilmember Davis seconded the motion. All were in favor and the motion passed unanimously. MAYOR'S REPORT -- WILLIAM V. NASH Candidate's Forum Mayor Nash noted the candidate's forum held last evening in the Council Chambers and broadcasted over Channel 7 was very well done and most informative. He recognized some of the City Council candidates in the audience this evening (Dr. 0. Eugene Barrett and Jim Carter). Parks Advisory Board Meeting Mayor Nash noted this Board met this evening at 5:00 P.M. to discuss park planning activities. Mr. Nash noted the Parks Advisory Board will be working with Dale Brown, the City's Planner. He noted the members of this Board seem to be very energetic and ready to begin work. He noted they will meet the second Thursday of every month initially and will begin by taking a tour of the existing parks and recreation facilities available to the public. Chemical People COUNCIL ACTION 'f Councilmember Howard noted the Chemical People Organization is becoming very active in j; Huntsville and that it will need the support of the Huntsville City Council. He noted membership in this organization is $15.00 per year. He noted this organization is think; ing about some big projects such as a YMCA in an effort to provide some form of recrea- tion or activity for young men in Huntsville, in order to keep them busy and get them off the streets. Multipurpose Fields Councilmember Hodges commended the City for its progress in the area of athletic facil- ities. He noted it is time now, however, to look at the development of more multi- purpose fields, perhaps areas which are not lighted, Mr. Pipes noted there is more space available in the area of the landfill and the airport and that this need was made known to the Parks Board and it will surely be addressed by that group. Home for Ambulances Councilmember Dowling expressed his concern for the status of the housing for the ambulances. Councilmember Davis, a member of the Board of Directors of EMS, noted that discussions are underway now to negotiate with the Hospital District to provide such housing, with the City and County continuing to support the operational costs, but at this point in time, nothing is firm on which to report. He encouraged interested persons to telephone members of the Hospital District to urge them to make such provisions. Historical Street Signs Councilmember Monday advised the Council that the historical street signs were being installed in the downtown square area which depict the original street name on top in old English print and the current street name under it. She asked everyone to take note of this project, which is also a part of Huntsville's Sesquicentennial Celebration plans; Basketball Facility Larry Corley's Tenn of Office Ending- - Reception Planned Councilmember Monday asked about the feasibility of putting the basketball facility at Emancipation Park into service since there is a real need for additional basketball play areas at this time. Mayor Nash noted April 3 will technically be the last formal Council Meeting for Larry Corley, who completes his term of office on April 7, after some nine years on the City Council. Mayor Nash announced that there will be a reception for Mr. Corley at 8:00 P.M. on April 3 and that everyone is invited to join with the Council as we extend our appre_!, ciation and thanks to Mr. Corley for his many years of dedication and contribution to the government of the City. ADJOURNMENT Respectfully submitted, Ruth DeShaw, City Secretary March 27, 1984 v