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MIN CC 09/11/1984MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETI NG MINUTES HELD OP! THE VILLE, LOCATED AT 1212 AVENUE M IN THE COUNTY OF WALKER, STATE OF TEXAS AT 7: The Council met in regular session with the following members present: William V. Nash, Mayor 0. Eugene Barrett Stephen E. Davis Jerry L. Dowling Bill Hodges Percy Howard, Jr. Jane Monday Bob Tavenner Member absent: Murray A. Brown ., IN THE CITY OF HUNTS- The meeting -was called to order by the Honorable William V. Nash at 6:30 P.M. and he then recessed the Council into an executive session to discuss personnel matters. After the executive session, the Council then reassembled at 7:00 P.M. to resume their formal session. The invocation was presented by Reverend John Schell of the First Assembly of God Church in Huntsville. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Monday made the motion to accept the minutes of August 8, 1984 as prepared and Councilmember Barrett seconded the motion. All were in favor and the motion passed unanimously. CONSIDEP A DELINQUENT TAX PROPOSAL Mr. Ron Embers of Ad Valorem Records, presented to the Council a 12 month delinquent tax proposal to cover the period of July, 1984 through June of 1985 for all jurisdictions in Walker.County. Mr. Emberg described in detail the nine step program being proposed to collect the delinquent taxes. After his oral presentation, the Council indicated their approval of this plan of action and Mr. Emberg was encouraged to implement the proposed program for tax collection. THE PLANNING COMMISSION REPORT Hear a report from the Planning Commission and their recommendations concerning the annexation plan Planning Commission Chairman, Dr. Mary Frances Park, introduced the members present who served on the Annexation Committee, Mr. Joel Jeffcote and Mr. Bill McAdams. She then commended them for their work in prepar- ing the plan. Mr. Jeffcote was then asked to review their recommendations with the City Council. Mr. Jeffcote indicated 14 areas were considered for annexation but that only five areas were being recommended for immediate annexation- -these areas are: Badger Addition; Boettcher's Mill; Highway 19 /Anders Lane; Majectic Forest/ Montgomery Road; and Henderson Land Company /FM 247. Mr. Jeffcote noted four other areas which should be con- sidered for annexation in the future are: Northwest Terrace /Brawn Oil Tools; Highway v75 South; Southwood Drive; and Fish Hatchery Road. He noted after considerable study and review, five of the originally proposed annexation areas are now "not" recommended for annexation and these are: Highway 75 North; Westridge /Highway 30; Johnson Poad; Jenkins Road; and Highway 19 /Champion Paper. He noted although not recommended for annexation at this time, they should be reviewed again at a later date. He noted the emphasis of the Committee was not to pull in large taxpayers, but rather to extend the city's boundaries to those heavily populated areas wherethe residents were already enjoying city services, but were not taxpayers. After an extensive review by the Council regarding the locations and rationale involved in annexing those areas, it was the consensus of the Council that a public hearing be called for 12 oftiie areas. Councilnember monday asked for a more detailed analysis of the proposed areas regarding the city's financial responsibility and the impact these areas would have on the city's budget this year as well as over the next five years. Mayor Nash asked that a public hearing be held on all of the areas with the exception of Johnson Road and the Hiohway 19 /Champion Paper tracts. Councilmember Hodges made the motion to call a public hearing for all areas noted above, with the exception of the Johnson Road Tract and the highway 19 /Champion Paper Tract and to direct the preparation of service plans for those areas as presented by the Planninn Commission and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. Mayor Nash asked for a map showing the perimeters of each piece of property being recommended for annexation, so that the Council can place it in the scheme of things, whether the property is bordered by the National Forest, etc., and areas contiguous to it. Hear a report on statutory time sequence requirements concerning annexation City Attorney, Scott Bounds, presented the tentative time schedule for the sequence of hearings and actions by Council in order to effect annexation this year. After a review of the tentative calendar, Mayor Nash noted that the Council may delay it a week without throwing it off schedule too much. He noted the Council needs time to review the Planning Commission's recommendations in more detail. Consider the service plans developed for the proposed annexation areas Dale Brown, City Planner, presented his service plan for the areas being recommended for annexation by the Plannino Commission. Mayor Nash offered some constructive additions and changes to the wording and definitions contained therein and Mr. Brown noted he would amend the document to reflect these modifications. CONSIDER EMS FACILITY Consider a report on the E.M.S. Facilities Program Mr. Carl Voskamp, Director of EMS, reported to the Council on the progress made in the search for a permanent site for the EMS facility. He noted the final recommendation is to build a two story building on the corner of 13th Street and Avenue M (S.E. side). He noted the need for the Council's approval of this site and authoriza- tion to proceed with a contract with an architect to design such a building on this site. After some discussion, the Council directed the City Manager to work with the County Judge to negotiate a contract to build jointly an EMS facility on this property with the idea that if the facility should ever cease to be used as an EMS facility, that title-to the building will revert to the City and that there be no charge to the county for the land upon which the facility is built, during the time the EMS operates jointly with the County. Therefore, if the opera- tion terminates at some future date, the facility reverts to the city and there is no joint ownership of the building, which could cause problems for future use agreements. Councilmember Dowling noted there could be a long term lease with the County for the building with a reversion provision in it to this effect. Mayor Nash noted this process would keep the title clear and if the County uses the facility for several years, it could amortize its expenditures. This will save the County the expense of paying for half of the appraised value of the land. It was then the consensus of the Council to so direct the City Manager, Gene Pipes, to negotiate this avenue with the County and for Mr. Voskamp to continueiwith his work with the architect with this method of building acquisition in mind. CONSIDER CENTRAL BUSINESS DISTRICT PLAN Consider Resolution No. 84 -17 adoptina the Central Business District Plan to the City of Huntsville Mayor Nash noted this plan was presented to the Council previously. He noted it is now time to approve officially of this plan for the city's use. Councilmember Monday made the motion to approve of Resolution No. 84 -17 and Councilmember Hodges seconded the motion. All were in favor of the notion and it passed unanimously. The caption of the Resolution, as approved, is listed as follows: RESOLUTION N0. 84 -17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, ADOPTING A CENTRAL BUSINESS DISTRICT (CBD) PLAN AS AN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CITY OF HUNTSVILLE. CONSIDER ORDINANCE REGARDING REAR LOADING GARBAGE TRUCK Consider Ordinance No. 84 -21 authorizing publication of notice of intention to issue certificates of obligation for a rear loading garbage truck, as will be budgeted in the FY 1984 -1985 budget. Mayor Nash presented this ordinance, the caption of which is as follows: ORDINANCE NO. 84 -21 AN ORDINANCE AUTHORIZING PUBLICATION OF NOTICE TO BIDDERS,AND NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION FOR A REAR LOADING GARBAGE TRUCK, AND MAKING VARIOUS PROVISIONS RELATED THERETO He noted this ordinance proposes that the maximum aggregate principal amount of this purchase is $55,000 and that the C. 0.'s will be for a four year period of time. It was noted bids will be opened on September 26, 1984. Councilmember Hodges made the motion to approve of Ordinance No. 84 -21 and Councilmember Howard seconded the motion. All were in favor and the motion passed unanimously. THE MAYOR'S REPORT—William V. Nash "Blue Book" from Comptroller of Public Accounts Office Mayor Mash noted he met with two representatives of the Comptroller of Public Accounts branch office in Conroe who can to Huntsville to present to him three copies of the Comptroljer's "Blue Book" on budgeting for cities. He noted his perplexity as to how the Comptroller's office could afford to send two people to take three copies of this blue book to every mayor in the state of texas; noting that most cities the size of Huntsville already have very sophisticated budgeting procedures and are computerized. He noted he was sonewhat disappointed in this meeting, but he did transfer the "blue books" to the Director of Finance, Patricia Allen. HGAC Approval of Grant Application for Airport Work Mayor Nash noted HGAC has approved our grant application, noting that the project review committee has found our application consistent. He noted this application now goes to FAA. COUNCIL ACTION TML Leoislative Policy Committee Meeting -- Community Development Councilmember Monday, a City Council representative on this cormrittee, reported on the results of the actions of a recent committee meeting held in Austin to review proposed legislation. Pabies Vaccination Report Gene Pipes noted 264 animals were vaccinated on Saturday; 18 people were unable to pay the "at -cost $5.00," (9 city residents and 9 county residents). He noted the city will pick up the costs on all 18, but will bill the county for their nine. He noted except for the cats that escaped, the project was a success. Mayor Nash thanked the media for their help in advertising the rabies vacdnation campaign. Planning Commission Vacancies Mayor Nash noted the resignation of Rick Hartley from the Planning Commission. He noted there will be other terms expiring October 1. He noted any recommendations from the Council Members for citizens who might serve on this commission would be appreciated. Arts Commission Vacancies Mayor Nash noted also on October 1, there will be vacancies on the Arts Commission and any recommendations from the Council to fill these vacancies will also be appreciated. Executive Session Mayor Nash then recessed the Council into a continuation of the executive session. ADJOURNMENT ys uth DeShaw, City Secretary September 11, 1984 MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE ilthDAY OF SEPTEMBER, A.D., IN THE CITY OF HUNTS - VILLE, LOCATED AT 1212 AVENUE M It! THE COUNTY OF WALKER, STATE OF TEXAS AT 7:00 P.M. The Council net in regular session with the following members present: William V. Nash, Mayor 0. Eugene Barrett Stephen E. Davis Jerry L. Dowling Bill Hodges Percy Howard, Jr. Jane Monday Bob Tavenner Member absent: Murray A. Brown The meeting was called to order by the Honorable William V. Nash at 6:30 P.M. and he then recessed the Council into an executive session to discuss personnel matters. After the executive session, the Council then reassembled at 7:00 P.M. to resume their formal session. The invocation was presented by Reverend John Schell of the First Assembly of God Church in Huntsville. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Monday made the motion to accept the minutes of August 8, 1984 as prepared and Councilmember Barrett seconded the motion. All were in favor and the motion passed unanimously. CONSIDEP A DELINQUENT TAX PROPOSAL Mr. Ron Embers of Ad Valorem Records, presented to the Council a 12 month delinquent tax proposal to cover the period of July, 1984 through June of 1985 for all jurisdictions in Walker.County. Mr. Embers described in detail the nine step program being proposed to collect the delinquent taxes. After his oral presentation, the Council indicated their approval of this plan of action and Mr. Embers was encouraged to implement the proposed program for tax collection. THE PLANNING COMMISSION REPORT Hear a report from the Planning Commission and their recommendations concerning the annexation plan Planning Commission Chairman, Dr. Mary Frances Park, introduced the members present who served on the Annexation Committee, Mr. Joel Jeffcote and Mr. Bill McAdams. She then commended them for their work in prepar- ing the plan. Mr. Jeffcote was then asked to review their recommendations with the City Council. Mr. Jeffcote indicated 14 areas were considered for annexation but that only five areas were being recommended for immediate annexation - -these areas are: Badger Addition; Boettcher's Mill; Highway 19 /Anders Lane; Majectic Forest/ Montgomery Road; and Henderson Land Company /FM 247. Mr. Jeffcote noted four other areas which should be con- sidered for annexation in the future are: Northwest Terrace /Brown Oil Tools; Highways75 South; Southwood Drive; and Fish Hatchery Road. He noted after considerable study and review, five of the originally proposed annexation areas are now "not" recommended for annexation and these are: Highway 75 North; Westridge /Highway 30; Johnson Road; Jenkins Road; and Highway 19 /Champion Paper. He noted although not reconmended for annexation at this time, they should be reviewed again at a later date. He noted the emphasis of the Committee was not to pull in large taxpayers, but rather to extend the city's boundaries to those heavily populated areas wherethe residents were already enjoying city services, but were not taxpayers. After an extensive review by the Council regarding the locations and rationale involved in annexing those areas, it was the consensus of the Council that a public hearing be called for 12 ofthe areas. Councilmember Monday asked for a more detailed analysis of the proposed areas regarding the city's financial responsibility and the impact these areas would have on the city's budget this year as well as over the next five years. Mayor Nash asked that a public hearing be held on all of the areas with the exception of Johnson Road and the Highway 19 /Champion Paper tracts. Councilmember Hodges made the motion to call a public hearing for all areas noted above, with the exception of the Johnson Road Tract and the Highway 19 /Champion Paper Tract and to direct the preparation of service plans for those areas as presented by the Planninn Commission and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. Mayor Nash asked for a map showing the perimeters of each piece of property being reconmended for annexation, so that the Council can place it in the scheme of things, whether the property is bordered by the National Forest, etc., and areas contiguous to it. Hear a report on statutory time sequence requirements concerning annexation City Attorney, Scott Bounds, presented the tentative tine schedule for the sequence of hearings and actions by Council in order to effect annexation this year. After a review of the tentative calendar, Mayor Nash noted that the Council may delay it a week without throwing it off schedule too much. He noted the Council needs time to review the Planning Commission's recommendations in more detail. Consider the service plans developed for the proposed annexation areas Dale Brown, City Planner, presented his service plan for the areas being recommended for annexation by the Planning Commission. Mayor Nash offered some constructive additions and changes to the wording and definitions contained therein and Mr. Brown noted he would amend the document to reflect these modifications. CONSIDER EMS FACILITY Consider a report on the E.M.S. Facilities Program Mr. Carl Voskamp, Director of EMS, reported to the Council on the progress made in the search for a permanent site for the EMS facility. He noted the final recommendation is to build a two story building on the corner of 13th Street and Avenue M (S.E. side). He noted the need for the Council's approval of this site and authoriza- tion to proceed with a contract with an architect to desinn such a building on this site. After some discussion, the Council directed the City Manager to work with the County Judge to negotiate a contract to build jointly an EMS facility on this property, with the idea that if the facility should ever cease to be used as an EMS facility, that title to the building will revert to the City and that there be no charge to the county for the land upon which the facility is built, during the time the EMS operates ,iointly with the County. Therefore, if the opera- tion terminates at some future date, the facility reverts to the city and there is no joint ownership of the building, which could cause problems for future use agreenients. Councilmember Dowling noted there could be a long term lease with the County for the building with a reversion provision in it to this effect. Mayor Nash noted this process would keep the title clear and if the County uses the facility for several years, it could amortize its expenditures. This will save the County the expense of paying for half of the appraised value of the land. It was then the consensus of the Council to so direct the City Manager, Gene Pipes, to negotiate this avenue with the County and for Mr. Voskamp to continueiwith his work with the architect with this method of building acquisition in mind. CONSIDER CENTRAL BUSINESS DISTRICT PLAN Consider Resolution No. 84 -17 adoptina the Central Business District Plan to the City of Huntsville Mayor Nash noted this plan was presented to the Council previously. He noted it is now time to approve officially of this plan for the city's use. Councilmember Monday made the motion to approve of Resolution No. 84 -17 and Councilmember Hodges seconded the motion. All were in favor pf the_motion and it passed unanimously. The caption of the Resolution, as approved, is listed as follows: RESOLUTION N0. 84 -17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, ADOPTING A CENTRAL BUSINESS DISTRICT (CBD) PLAN AS AN ELEMENT OF THE COMPREHENSIVE PLAN OF THE CiTY OF HUNTSVILLE. CONSIDER ORDINANCE REGARDING REAR LOADING GARBAGE TRUCK Consider Ordinance No. 84 -21 authorizing publication of notice of intention to issue certificates of obligation for a rear loading garbage truck, as will be budgeted in the FY 1984 -1985 budget. Mayor Nash presented this ordinance, the caption of which is as follows: ORDINANCE NO. 84 -21 AN ORDINANCE AUTHORIZING PUBLICATION OF NOTICE TO BIDDERS AND NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION FOR P REAR LOADING GARBAGE TRUCK, AND MAKING VARIOUS PROVISIONS RELATED THERETO Ile noted Ihls urdlnante pro llial the maximum attreuale principal amount uI this purclase Is $55,000 and that the C. 0.'s will be for a four year period of time. It was rioted bids will be opened on September 2b, 1984, Councilmember Hodges made the motion to approve of Ordinance No. 84 -21 and Councilmember Howard seconded the motion. All were in favor and the motion passed unanimously. THE MAYOR'S REPORT -- William V. Nash "Blue Book" from Comptroller of Public Accounts Office Mayor Nash noted he niet with two representatives of the Comptroller of Public Accounts branch office in Conroe who came to Huntsville to present to him three copies of the Comptroller's "Blue Book" on budgeting for cities. He noted his perplexity as to how the Comptroller's office could afford to send two people to take three copies of this blue book to every mayor in the state of texas; noting that most cities the size of Huntsville already have very sophisticated budgeting procedures and are computerized. He noted he was somewhat disappointed in this meeting, but he did transfer the "blue books" to the Director of Finance, Patricia Allen. HGAC Approval of Grant Application for Airport Work Mayor Nash noted HGA.0 has approved our grant application, noting that the project review caumittee has found our application consistent. He noted this application now goes to FAA. COUNCIL ACTION TML Leoislative Policy Committee Meeting -- Community Development Councilmember Monday, a City Council representative on this committee, reported on the results of the actions of a recent committee meeting held in Austin to review proposed legislation. Pabies Vaccina = ion Report Gene Pipes noted 264 animals were vaccnat:ed on Saturday; 18 people were unable to pay the "at -cost 55.00," (9 city residents and 9 county residents). He noted the city will pick up the costs an all 18, but will bill the county for their nine. He noted except for the cats that escaped, the project was a success. Mayor Nash thanked the media for their help in advertising the rabies vacdnation campaign. Planning Commission Vacancies Mayor Nash noted the resignation of Rick Hartley from the Planning Commission. He noted there will be other terms expiring October 1. He noted any recommendations from the Council Members for citizens who might serve on this commission would be appreciated. Arts Commission Vacancies Mayor Nash noted also on October 1, there will be vacancies on the Arts Commission and any recommendations from the Council to fill these vacancies will also be appreciated. Executive Session Mayor Hash then recessed the Council into a continuation of the executive session. ADJOURNMENT uth DeShaw, City Secretary September 11, 1984