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MIN CC 04/10/1984APRIL 10, 1984 BOOK "N" Page 399 "INUTES OF THE HUNTSVILLE.CITY COUNCIL MEETING HELD ON THE 10TH DAY OF APRIL, 1984 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M. The Council met in regular session with the following members present: William V. Nash, Mayor Murray A. Brown Larry Corley Stephen E. Davis Jerry L. Dowling Bill Hodges Percy Howard, Jr. Jane Monday Member absent: Bob Tavenner The meeting was called to order by the Honorable William V. Nash, Mayor. The invocation was presented by Reverend Robert Morphew of the Harding Memorial Baptist Church. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Hodges made the motion to approve the minutes of April 3, 1984 and Councilmember Dowling- seconded the motion. All were in favor and the motion passed unanimously. CONSIDER RESOLUTION CANVASSING THE ELECTION Consider a Resolution canvassing the results of the regular Saturday, April 7, 1984 City Officers' election and declaring the results. Mayor Nash then presented the results envelopes from each of the eight polling places for the Council's review. After an extensive review of all the results by each of the Councilmembers, Mayor Nash then noted that all seemed to be in order and he then called for a motion on the Resolution, the caption of which is as follows: RESOLUTION NO. 84 -7 A RESOLUTION CANVASSING THE RETURNS OF THE REGULAR MUNICIPAL ELECTION HELD WITHIN THE CITY OF HUNTSVILLE ON THE 7TH DAY OF APRIL, 1984, FOR THE PURPOSE OF ELECTING FOUR COUNCILMEMBERS FROM THE RESPECTIVE AT -LARGE POSITIONS ONE, TWO, THREE, AND FOUR; DECLAR- ING THE RESULTS OF SAID ELECTION; FINDING THAT NOTICE OF SAID ELECTION WAS DULY AND PROPERLY GIVEN AND THAT SAID ELECTION WAS PROPERLY HELD AND RETURNS THEREOF MADE BY THE PROPER OFFICIALS IN ACCORDANCE WITH THE LAWS OF THE STATE. Councilmember Dowling made the motion to approve of Resolution No. 84 -7 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. RESULTS OF THE ELECTION CANDIDATES /POSITIONS VOTES BY CITY PRECINCTS RESULTS 101 102 105 201 202 206 301 401 Total Votes % of Votes Position 1 0. Eugene Barrett 44 157 35 102 75 39 87 65 604 39% Paul W. Knox 16 69 17 52 35 38 68 47 342 22% Robert L. Rodriquez 5 27 5 17 13 13 17 22 119 8% Jim Carter 62 147 18 54 69 50 36 52 488 31% Write -ins 0 1 0 0 0 0 0 0 1 0% Position 2 Bill Hodges 91 319 54 177 157 114 164 159 1235 98% Write -ins 5 5 3 1 5 1 1 4 25 2% Position 3 Stephen E. Davis 90 320 48 183 158 111 168 156 1234 99% Write -ins 5 3 2 0 2 1 1 4 18 1% Position 4 Murray A. Brown 91 320 53 181 158 111 174 159 1247 98% Write -ins 3 3 2 1 3 2 1 6 21 2% Precinct Number Location Total Votes Cast in Precinct Percent of Total Votes Cast 101 Fire Station No. 2 127 8.0% 102 Walker County Courthouse 402 25.2% 105 First Baptist Church 74 5.0% 201 Holiday Inn 231 14.4% 202 1st Presbyterian Church 198 12.4% 206 Pine Bluff Church 142 9.0% 301 Emancipation Park Bldg. 228 14.0% 401 Goree Unit Recreation Center 192 12.0% Total Voters voting in this election: 1,594 or 24% of those registered (total registered: 6,675 -- estimated). CITY COUNCIL MINUTES OF APRIL 10, 1984 PAUL 4UU -- uuUK "N" In compliance with H. B. No. 436, An Act relating to the quantity of ballots to be furnished to voting precincts, (Tcoms Vnrnnn's Civil Statutes. Article 6.09, Section b, Page 137PP)the following record is made in the minutes of the City Council of Huntsville, Texas. Ward Precinct 1 2 202 225 0151 102 Ballots Beginning Serial Number Ending Serial Number Absentee Ballots 750 201 450 0376 1351 1125 1800 44 11 Serial # Range 0001 -0150 0001 -0150 101 2500 0375 8 15 0001 -0150 0001 -0150 3 105 225 1126 301 650 2801 1350 7 0001 -0150 3450 17 0001 -0150 4 401 206 300 550 3451 2501 4000 26 0001 -0150 2800 14 0001 -0150 Total ballots voted absentee in this election 142 SWEARING IN CEREMONY Swearing -in- Ceremony for at -large Councilmembers elected in this election and issuance of Certificates of Elec- tion. The City Secretary, Ruth DeShaw, then read the Oaths of Office to newly re- elected Councilmembers at -large Hodges, Davis and Brown. After the signing of the oaths the Mayor distributed to each of their their Certificate of Election. 1 1 CONSIDER ORDINANCE ORDERING A RUNOFF ELECTION Consider Ordinance No. 84 -11 Ordering a Municipal Runoff Election for at -large Position Number One for April 28 1984 (involving 0. Eugene Barrett and Jim Carter). Mayor Nash then presented this ordinance, the caption of which is as follows: ORDINANCE NO. 84 -11 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, ORDERING A MUNICIPAL ELECTION TO BE HELD ON THE 28TH DAY OF APRIL, 1984, FOR THE PURPOSE OF ELECTING ONE COUNCILMEMBER FROM AT -LARGE POSITION ONE, PROVIDING FOR ELECTION OFFICERS; DESIGNATING THE PLACES AND MANNER OF HOLDING SAID ELECTION; AND PROVIDING FOR THE POSTING AND PUBLICATION OF NOTICE. Councilmember Corley made the motion to adopt Ordinance No. 84 -11 calling for the runoff election and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. CONSIDER A PROPOSAL Consider a proposal to participate in oversizing water and sewer mains to the West Hills project as a portion of the outer loop water main and area sewer laterals system. City participation is estimated not to exceed $40,569 and would be allocated from budgeted extension funds. Gene Pipes outlined the project in detail for the Council. Mr. Pipes noted this project proposes to pick up the 12 inch loop at the hospital and oversize it in conjunction with the West Hills subdivision people and build this line segment from Highway 30, tying it back into the hospital water line, and putting an altitude valve on 19th Street or what in effect would be 19th Street (it could be anywhere along here), and another one at Crosstimbers, making everything on the west side of the freeway automatically all on the high pressure system. He noted this is a significant and major project for our overall water plan. He recommended that the Council accept the recommendation of the Design Engineer, Glenn E. Isbell, to participate in the oversizing of the water and sewer mains from 10 inch to 12 inch at a cost of $40,569, to be paid to the developer upon completion and acceptance of the utilities by the City. After extensive discussions regarding the benefits of this project and the need for it, Councilmember Monday noted that because of the water pressure problems the City has on the west side of the city, the projected growth the City anticipates between I -45 and the West Loop, and the projected commercial growth we already have on the drawing boards in this area and because of the fact that this project would be an extension of the City's Master Plan and . a good deal for the citizens financially, she wholeheartedly encouraged the project and then made the motion to approve the proposal. Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. CONSIDER A PROPOSAL Consider a proposal to retain an engineering consultant to finish the service center expansion plans with a foundation design and structural review. The work which has been in progress since FY 1982 -1983 would be greatly expedited by the professional services of Griffith & Associates, which is estimated not to exceed $2,900 and r would be paid from construction funds. Mr. Gene Pipes, City Manager, noted it is the recommendation of the City's Design Engineer, Glenn Isbell, to accept this proposal in order to take advantage of the structural engineers' comments and review and to expedite this project so that it can be under contract within four to six weeks. Councilmember Brown made the motion to accept this proposal and Councilmember Monday seconded the motion. Discussion: Gene Pipes noted this item has been back - burnered for quite some time now. He noted all of the design work was done in -house and is now complete. He noted Mr. Isbell feels it would be beneficial to have a structural engineer review the design and the foundation plans since this particular type of engineering is not Mr. Isbell's specialty. All were in favor of this motion and it passed unanimously. CONSIDER ORDINANCE Consider Ordinance approving claim and delivery of a certitjcate of obligation in the amount of $150,990 to pur- chase a track loader for the Sanitation Division. Consider award of assignment to the low bidder at the specified interest rate. Mayor Nash noted the staff has advised that the distrihni n of requests for proposals was made early last II 1 1 week, but they were not received by the banks until Friday. He noted because of this, they did not have time to prepare their proposals and therefore, none was submitted. He noted the City Manager, Gene Pipes, requests that this item be postponed until next week. Councilmember Dowling made the motion to table this item and Council - member Corley seconded the motion. All were in favor and'the motion passed unanimously. CONSIDER A RESOLUTION Consider a Resolution by the Texas Municipal League in support of increased highway funding and the pothole bill in the upcoming special session of the legislature. Mayor Nash then presented this item, noting the TML is asking all TML Member Cities to pass this resolution supporting increased state highway funding, passage of the pothole bill and increased highway user charges. He noted it will support increased funding for the state highways in the amount of one billion dollars per year. He noted it will also support the pothole bill that would provide one hundred million dollars to cities, funding to come from an increase in the state motor fuel tax from 5(t to 10t. He noted this Council has, in the past, supported the highway portion, but it did not, on one occasion, support the pothole program. Mayor Nash noted he has some reservations about the pothole bill, specifically because the one hundred million dollars is appro- priated according to the mileage of streets that a city has. He noted it will pay $1,660 per mile per year but this amount would only be adequate if you didn't have very many potholes. He said, however, that it would generate to the City of Huntsville slightly less than $130,000 per year. He noted Huntsville is 55th in the state in population and in a pro- ration of the pothole funds, there would be 105 cities receiving more funds than Huntsville based on the way they measure their streets or because they have more need, etc. He noted he has some question regarding distribution of the funds and felt perhaps the bill is written to help the more urban areas rather than cities like Huntsville. Mayor Nash noted, however, that he strongly supports the increased highway funding, but not the pothole bill. He noted his preference to support strongly only the highway portion of this request, noting that the major thoroughfares in Huntsville are state highways and these would be funded by this tax, and this would be very much in our favor. He noted this is open to discussion and he invited the Council's responses. After comments from the Council with similar observations to the Mayors, a request was made for a motion. Councilmember Corley made the motion to adopt the Resolution with the amendment that we exclude the section dealing with the pothole bill and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. Councilmember Dowling requested that this amended resolution be forwarded to TML with an appropriate cover letter explaining the City's position on the pothole legislation. The City Manager, Gene Pipes, noted he will prepare the cover letter of explanation to accompany the Resolution. CITY MANAGER'S REPORT Video Tape of Track Loader Operating in Landfill Gene Pipes, City Manager, noted the Council will now view a video tape of the Track Loader which has been operating at the Landfill now for several weeks. He noted this is the piece of equipment on the agenda earlier this evening for acceptance of C. 0.'s on claim and delivery that has been postponed until next week pending receipt of bids from our financial institutions. He noted this is one occasion where the Council can see before they pay for equipment. The Council then reviewed the video tape showing the features of the new equipment. EPA -- Dallas - -Step I Grant for the North Huntsville Sewer Plant Gene Pipes, City Manager, noted he will be leaving for Dallas in the morning with Scott Bounds, City Attorney and Boyd Wilder, Director of Public Utilities, to visit with the EPA on the final discussions on the Step I EPA Grant that built the North Huntsville Sewer Plant. He noted Steps II and III have been accepted and finaled and all is in perfect order on those grants. He noted there are a couple of contested items on eligible expenses early -on in the project (the environmental impact study and the infiltration and inflow study). He noted he and Messers Bounds and Wilder will be discussing the reasonableness of the fees that were paid to the City at that time and this trip will require their being out of the office for the majority of the day. He noted he hoped to report back to the Council very favorably in the future. COUNCIL ACTION Jane Monday Welcomed Councilmember Brown back to the meetings of the Council after his recent illness. Reminded everyone to come to Sam Houston Memorial Park to celebrate Mrs. Sam Houston's birthday. Murray A. Brown Urged the City Administration to take whatever preliminary steps appropriate to apply for a Community Development Block Grant for the Boettcher's Mill area. Mr. Pipes noted the city is not eligible to apply for another grant until its present grant runs out. He noted too that at such time as the present grant expires and the Boettcher's Mill area is annexed, this grant will be pursured vigorously. Larry Corley Expressed his appreciation for the Reception given in his honor on April 3. MAYOR'S REPORT FAA Grant Application -- Airport Mayor Nash noted the City has applied to FAA for reimbursement for some $202,500 in funds expended to purchase land at the airport for future expansion of the airport facility. He noted approval of this grant has been received from the H -GAC, the regional clearing house for this type of request. He noted it looks favorable to the City to acquire this grant reimbursement from FAA. ADJOURNMENT h De haw, Zity Secretary April 10, 1984