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MIN CC 10/19/1982 (2)243 MINUTES OF OCTOBER 19, 1982 PAGE 243 - -BOOK "N" MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 19TH DAY OF OCTOBER, A.D., 1982 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M. The Council met in regular session with the following members present: William V. Nash, Mayor Murray A. Brown Larry Corley Stephen E. Davis Jerry L. Dowling Bill Hodges Delora King Goree McGlothen Jane Monday The meeting was called to order by the Honorable William V. Nash, Mayor. The invocation was presented by Mr. Don McCullough of the Church of Jesus Christ of Latter Day Saints. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Monday made the motion to approve the minutes of October 5, 1982 and Councilmenber Corley seconded the motion. All were in favor and the motion passed unanimously. PRESENTATION OF AWARDS Lloyd Hooks Mayor Nash presented to Mr. Lloyd Hooks, on behalf of the City Council, a plaque in appreciation for his 14 years of service to the City of Huntsville. Percy Howard On behalf of the City Council, the Mayor presented a certificate of appreciation to Mr. Percy Howard for his service on the Parks Board for some two years and four months. Mr. Howard was also honored with a plaque from the Council for his 12 years on the Huntsville Housing Authority, having served on that Board since its origination in 1970. ATTENDING CITIZENS Mr. Ron Cruse to Discuss No Parking Signs Mr. Ron Cruse requested the Council's consideration in allowing on street parking on Crosstimbers Street in front of his sales office (Cruse Corporation of College Station) until the need for the sales office at that site is no longer necessary. The Mayor and Council asked the staff to work out something with Mr. Cruse to allow him that consideration. The Council also asked the staff to review again the need for no parking" signs along Crosstimbers. Mr. Briscoe Swan to Discuss Wrecker Rotations Mr. Briscoe Swan, representing the Walker County Wrecker and Storage Association, requested the Council's consideration of retaining the wrecker rotation system and indicated the Association's opposition to what they anticipated the City might be planning in the way of revisions to the existing wrecker ordinance. After some discussion, the Mayor and Council requested the City Attorney, Scott Bounds, and the Chief of Police, David Farrar, meet with Mr. Swan, as the Association's representative, to negotiate a mutually agreeable compromise to any existing problems and report back to the Council. It was noted not all wrecker representatives are members of this association, and the City staff was asked to include non - association representatives in these discussions. MAYOR'S REPORT -- WILLIAM V. NASH HGAC Representatives for 1983 Mayor Nash then requested the Council's consideration of his appointment of Dr. Murray A. Brown as the city's representative to the Houston - Galveston Area Council "General Assembly" for 1983 and the appointment of Dr. Stephen E. Davis as the City's alternate. Councilmember Corley made the motion to approve these appoint- ments and Councilmember Monday seconded the motion. Councilmember Davis noted he is "opposed" (in jest). All other councilmembers voted in favor and the motion passed 8 to 1. ORDINANCE AMENDING BUILDING, PLUMBING AND ELECTRICAL CODES Mayor Nash presented Ordinance No. 82 -25 for the Council's consideration. Councilmember Brown made the motion to approve the ordinance and Councilmember Monday seconded the motion. Discussion: Mayor Nash proposed three amendments to the Ordinance, as follows: Section 107.4 "Schedule of Permit Fees ", paragraph 7 (d), to increase the fees charged for each inspection requested and made which required a reinspection from $10.00 to $30.00 for each reinspection made. Councilmember Hodges made the motion to approve this amendment to the original motion on the floor and Councilmember Brown seconded the motion. Councilmember Monday voted OPPOSED to this amendment. All others were in favor and this amendment to the original motion passed 8 to 1. Mayor Nash then presented an amendment which would delete paragraph 7 (e) of Section 107.4 regarding "Plan Checking Fees," noting it would be better to recoup these costs in the initial permit fee rather than another fee separate from that. Councilmember Brown made the motion to delete paragraph 7 (e) as stated and Councilmember King seconded the motion. All were in favor of amendment no 2 of the original motion and it passed unanimously. The final amendment was presented by Mayor Nash to add an appeals procedure to Section 7 -11, "Application, examination for, issuance, renewal and revocation of certificates; fees," paragraph (a), which would allow an applicant, who had been denied a certificate,to appeal to the Board of Adjustments and Appeals. Councilmember Monday made the motion to approve amendment no. 3 to the motion on the floor and Councilmember Corley seconded thn mntinn All ,, favor of this amondmont to the nrinir..Al c•,tion and it nassed unanimn 244 PAGE 244, BOOK "N" COUNCIL MEETING OF OCTOBER 19, 1982 After discussion of other areas of the ordinance, Mayor Nash then called for a vote on the original motion as amended three times. Councilmembers Dowling and Davis voted OPPOSED to the ordinance and all other council - members Monday, Corley, Hodges, McGlothen, King, Brown and Mayor Nash voted FOR the motion. The ordinance passed 7 to 2. This ordinance will be re -read on November 2, 1982 ORDINANCES AUTHORIZING PUBLICATION OF NOTICE OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION Mayor Nash presented four ordinances for the Council's consideration in allowing publication of notice of intent to issue certificates of obligation for the following items: Ordinance No. 82- 27-- Engineering Computer Hardware and Software (not to exceed $90,000, maturing 20 yrs. or less. AN ORDINANCE AUTHORIZING PUBLICATION OF NOTICE TO BIDDERS AND NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION FOR ENGINEERING COMPUTER, HARDWARE AND SOFTWARE; AND MAKING VARIOUS PROVISIONS RELATED THERETO. Councilmember Corley made the motion to adopt Ordinance No. 82 -27 and Councilmember Brown seconded the motion. All were in favor and the motion passed unanimously. Ordinance No. 82- 29 - -Roll -Off Sanitation Truck (not to exceed $75,000, maturing in 20 years or less) API ORDINANCE AUTHORIZING PUBLICATION OF NOTICE TO BIDDERS AND NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION FOR ROLL -OFF TRUCK; MAKING VARIOUS PROVISIONS RELATED THERETO. Councilmember Corley made the motion to adopt Ordinance No. 82 -29 and Councilmember King seconded the motion. All were in favor and the motion passed unanimously. Ordinance No. 82 -30- -Dump Truck (not to exceed $30,000, maturing in 20 years or less) AN ORDINANCE AUTHORIZING PUBLICATION OF NOTICE TO BIDDERS AND NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION FOR DUMP TRUCK, CAB CHASSIS AND DUMP BODY; AND MAKING VARIOUS PROVISIONS RELATED THERETO. Councilmember King made the motion to adopt Ordinance No. 82 -30 and Councilmember Brown seconded the motion. All were in favor and the motion passed unanimously. Ordinance No. 82- 31-- Backhoe Frontloader Tractor (not to exceed $70,000; maturing in 20 years or less) AN ORDINANCE AUTHORIZING PUBLICATION OF NOTICE TO BIDDERS AND NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION FOR TRACTOR WITH BACKHOE AND FRONT LOADER ATTACHMENTS; AND MAKING VARIOUS PROVISIONS RELATED THERETO. Councilmember King made the motion to adopt Ordinance No. 82 -31 and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. ORDINANCE ESTABLISHING CONNECTION CHARGE FOR UTILITIES Mayor Nash presented the following ordinance for the Council's consideration: ORDINANCE NO. 82 -32 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, ESTABLISHING A CONNECTION CHARGE AND MAKING OTHER PROVISIONS AND FINDINGS RELATED THERETO. After some discussion, Councilmember Brown made the motion to approve Ordinance No. 82 -32 and Councilmember King seconded the motion. Dowling OPPOSED the motion, all others approved.. it . Councilmember Davis requested that the City set up a separate account for these deposits so that we can keep track of the amount of money retained in deposits, deposits returned, deposits forfeited, etc., rather than just placing these deposits into the general fund. This ordinance will be re- presented on November 2, 1982. CONSIDER AN ANNUAL CONTRACT WITH DATA SOFTWARE MANAGEMENT, INC. Mayor Nash presented this contract for the Council's consideration for the period October 1, 1982 through September 30, 1983 with amendments from last year's contract consisting of a rate increase of $2.50 per hour, from $20.00 per hour to $22.50 per hour. It was noted the fees payable under this contract will not exceed 525,000 this year for the modification of existing city computer programs and the continuing development of a vehicle maintenance program to be installed on the City's computer and made part of the computer system owned by the City. Upon taking a vote on this contract, Councilmember Dowling voted OPPOSED and all other Council - members, Monday Corley, Hodges, McGlothen, Davis, King, Brown and Mayor Nash voted FOR the contract. The motion therefore passed 8 to 1. CONSIDER A PROPOSAL TO ADJUST VARIOUS RADIO EQUIPMENT PURCHASES FOR THE POLI E DIVISION Mayor Nash asked the Council's consideration of a request from David Farrar, Chief of Police to approve the purchase of an additional eight walkie talkies at a cost of $7,316 (total cost of $14,848 for walkie talkies); a budget transfer of $2,450 from Account #6904 to Account #6903 to cover those costs; the purchase of an addi- tional four mobile radios from Account $6904 at a cost of $4,216 (total cost of approximately $8,500 for eight mobile radios); authorize Purchasing Division to advertise for bids for the purchase of eight mobile radios. Councilmember Brown made the motion to approve this request and Councilmember Corley seconded the motion. All were in favor of this request and it passed unanimously. SECURITY EQUIPMENT PURCHASES FOR POLICE DIVISION Director of Public Safety, David Farrar, requested the Council's consideration of his request to purchase alarm equipment at a cost of 52,089 during the first quarter of 1982 -1983 fiscal year, and to defer the decision package expenditure for recording and transcribing equipment until the third quarter when other Criminal Investigation Division equipment will be considered. He noted he wishes to speed up the purchase of this equipment due to the recent burglary experience in the area. Councilmember Monday made the motion to 1! approve this rearrangement of the priority ordrr for the stated equipment and Councilmember Corley seconded the motion. All were in favor and the motion n.:, ous1Y. 245 CITY COUNCIL MEETING OF OCTOBER 19, 1982 PAGE 245, BOOK "N" CONSIDER THE FOLLOWING BID ITEMS Air Conditioner for City Hall Councilmember Corley made the motion to award the bid for an air conditioner for City Hall to Beckham and Jones in the amount of $28,849 from budgeted funds and Councilmember Hodges seconded the motion. All were in favor and the motion passed unanimously. Swimming Pool Repairs Councilmember Dowling made the motion to award the bid for swimming pool repairs to California Pools in the amount of $8,070 from budgeted funds and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. Pick -Up Trucks Councilmember Corley made the motion to award the bid for four pick -up trucks to Cole Motor Company in the amount of $33,632 from budgeted and transferred funds and Councilmember McGlothen seconded the motion. All were in favor and the motion passed unanimously. HOUSING REHABILITATION WORK WITHIN THE H.U.D. -NEW ADDITION PROJECT Councilmember McGlothen made the motion to award the bid for housing rehabilitation work within the H.U.D. New Addition Project to Kevin Wedergren in the amount of $31,415 from Community Development Block Grant Funds and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. Council - member Monday requested that this item be brought back to the Council for further review at a later date. CITY MANAGER'S REPORT - -GENE PIPES Presentation of Bound Edition of FY 1982 -1983 BUDGET and Cumulative Decision Package Manuals Gene Pipes presented the new fiscal year budgets to all members of the Council along with a manual contain- ing a cumulative collection of decision packages for the new fiscal year for the Council's reference. Police and Court Monthly Reports and Bond Report The City Manager noted these are available for anyone who wishes to receive a copy for review. GSU Rate Changes Gene Pipes then advised the Council of the new GSU rate changes. Scott Bounds noted GSU will get $57.5 million of the $145 million originally requested. COUNCIL ACTION Councilmember Brown - Suggested a restudy of the signalization at Normal Park and 11th Street with the advent of the new Safeway Store which hampers a left turn off of llth Street onto Normal Park and it is dangerous to turn into the Safeway parking lot from llth Street because of the traffic on llth Street. He asked staff to work up a proposal for Council's con- sideration. Councilmember King Councilmember Davis - Commended firemen for repainting of Fire Station No. 1. - Commended staff for excellent City Picnic held on October 9. - Suggested the investigation of the advisability of setting up a separate account for utility deposits noting it would be preferred from his standpoint to keep the deposits separate from the general fund and actually hold these deposits in escrow for good faith and when refunded to the customer, include a small percentage of interest. - Requested precautionary measures be posted by the City for the halloween period. Councilmember Monday - Suggested using City Hall News for the Halloween Safety Tips material. - Requested close look at how the City's regulations and codes are "packaged" for the public -- suggested holding seminars to explain the codes so as to make it easy for citizens to build in the City. She requested a review of this whole procedure in a work session with the idea of helping the builders, contractors and individuals stream- line the process of complying with the City's codes. ADJOURNMENT y submitted, uth DeShaw, City October 19, 1982