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Monthly Posted Agenda - 5/1/2013 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 ��d Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA May 2,2013-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of March 28,2013 meeting b. Review of budget amendments c. Discuss water rate proposed increase per rate study d. Status of audit 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 2, 2013, Finance Committee MFeral ing A was posted on the City Hall bulletin board, a place convenient and readily accessible to the puTC�., ll times, and to the City's website,www.huntsvilleb(.gov,in compliance with Chapter 551,Tex ver e. DATE O F POSTING: ' TIME OF POSTING: j t',14 Dn L odward,City Sec DATE TAKEN DOWN: �A13 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA May 2,2013-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of March 28,2013 meeting b. Review of budget amendments c. Discuss water rate proposed increase per rate study d. Status of audit 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 2, 2013, Finance Committee Meeting Agenda was P ted on the City Hall bulletin board, a place convenient and readily accessible to the ge ral public at all time$, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Te s rvernmen t DATE OF POSTING: TIME OF POSTING: Lee* ward,City Secretary DATE TAKEN DOWN: ��f` CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ` Beth Newton Sandra Hanscom Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA May 2,2013 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. PUBLIC HEARING on the removal of Section 501.6 Gas and Oil Wells from Chapter 5 of the Huntsville Development Code. 5. CONSIDER the removal of Section 501.6 Gas and Oil Wells from Chapter 5 of the Huntsville Development Code. 6. UPDATE on the Development Code Revision Process. 7. CONSIDER the minutes of March 21,2013. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning itenw of conrnunity interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT M,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be hold as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters,551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appoinimert4 employment' evaluation, reassignmen4 duties, discipline, or dismissal of a public officer or employes; 551.076 implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,d hereby ertify that a copy of the May 2,2013 Plan ing&Z niLa Corn fission Benda was lfosted o the City Hall bulletin board,a place convenient d readil accessible to the general public at al tlm ,in co pi Chap er 551,Texas Gove ent Code. DATE OF POSTING: `� �l fi I . �� f' TIME OF POSTING: c� ,,'' ' Lee Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ` Beth Newton Sandra Hanscom «ot.� Marilyn Soffar Leroy Hilton ` S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA May 2,2013 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. PUBLIC HEARING on the removal of Section 501.6 Gas and Oil Wells from Chapter 5 of the Huntsville Development Code. 5. CONSIDER the removal of Section 501.6 Gas and Oil Wells from Chapter 5 of the Huntsville Development Code. 6. UPDATE on the Development Code Revision Process. 7. CONSIDER the minutes of March 21,2013. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Govsmment Code,Chapter 551,sections:551.071—consultation with counsel on legal matters,551.072—deRbemdon regarding purchase, exchange,lease or value of real property;551.073—dellbsrstion regarding a prospective gift;551.074—personnel matters regarding the appointment employmeM evaluation, reassignmen4 duties, discipline, or dismissal of a public officer or employee; 551.076 — Implementation of security personnel or devices;551.087—dedbsrsdon regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on do items addressed during Executive session. CERTIFICATE I,Lee Woodward,City Sacreta ,do h!reby certify that a copy of the May 2,2013 Plpnrllhg&Z ing mmission Agenda was posted on the�', Hall bulletin board,a place conveni nt and teadily accessible to the general public at all tdngts in co plianc with chapter 551,Texas Govremment Code. DATE OF POSTING: I � TIME OF POSTING: Lee Woodward,City Secretary TAKEN DOWN: Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell D'Anne Crews Bonnie Thorne Bernice Coleman d' James Patton Evelyn McDaniel H� Joyce Robinson Candyce Dixon Douglas Wright Huntsville Cemetery Advisory Board Agenda Thursday, May 2, 2013, 1:OOPM Huntsville City Hall -Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of March 21, 2013. B. Presentation,discussion and/or possible action on a request to clean up and add a monument to the Hume Family gravesites in Oakwood Cemetery. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (possible request for HOT Funds). D. Presentation, discussion and/or possible action on the update from Lila Rakoczy of Sam Houston State University, and her class project. E. Presentation, discussion, and/or possible action on the walking tour maps. F. Presentation,discussion and/or possible action on the wording, and the plaque for the unmarked graves. G. Presentation,discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for MAY 2, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible tot neral public a times,in compliance ith C apter 551,Texas Government Code. / Date of Posting: By. Time of Posting: Taken Down: Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell D'Anne Crews Bonnie Thorne Bernice Coleman �N d' James Patton Evelyn McDaniel Joyce Robinson Candyce Dixon Douglas Wright Huntsville Cemetery Advisory Board Agenda Thursday, May 2, 2013, 1:0013M Huntsville City Hall —Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of March 21,2013. B. Presentation, discussion and/or possible action on a request to clean up and add a monument to the Hume Family gravesites in Oakwood Cemetery. C. Presentation,discussion and/or possible action on any matters included in the Cemetery Master Plan (possible request for HOT Funds). D. Presentation,discussion and/or possible action on the update from Lila Rakoczy of Sam Houston State University,and her class project. E. Presentation,discussion,and/or possible action on the walking tour maps. F. Presentation, discussion and/or possible action on the wording, and the plaque for the unmarked graves. G. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemete Advisory rd agenda fo ay 2, 2013, was posted on the City Hall bulletin board, a place convenient and readily acc ible to neral publi at II times,in compliance ith Ch pter 551,Texas Government Code. Date of Posting: ) � I By: Time of Posting: `l . Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom Joe Emmett,Ward 1 James Fitch,Position 1 as°� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION(5:00 PM) THURSDAY, MAY 2, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[5:00 PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code 551.071 to receive legal advice on the grievance hearing process for the grievance hearing requested by Chris Myers.[Leonard Schneider,City Attorney] 5. RECONVENE a.Consideration and possible action on request by Chris Myers that the hearing be held in private. 6. EMPLOYEE GRIEVANCE APPEAL HEARING—(SHOULD CITY COUNCIL CONDUCT OPEN SESSION) a. Appeal and hearing as requested by Chris Myer on his termination. Procedure to be set by City Council.[Leonard Schneider, City Attorney] b. Consideration and possible action pertaining to the appeal by Chris Myers on his termination.-City Council reserves the right to go into Executive Session pursuant to Section 551.074 to deliberate the appointment, employment, evaluation, reassignment,duties,discipline,or dismissal of employee Chris Myers by Chief Kevin Lunsford,Director of Public Safety. c. Reconvene-Take action,if necessary,on items addressed during Executive Session. 7. EMPLOYEE GRIEVANCE APPEAL HEARING—(SHOULD CITY COUNCIL CONDUCT CLOSED SESSION) a. City Council will convene in closed session as authorized by Texas Government Code 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an employee, as requested by Chris Myers. Procedure to be set by City Council. City Council reserves the right to go into Executive Session pursuant to Section 551.071 of the Texas Government Code receive legal advice on hearing process and appeal.[Leonard Schneider,City Attorney] b. Reconvene-Take action,if necessary,on items addressed during Executive Session. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker I 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the May 2,2013 City Council Agenda was po on the City Hall bulletin board,a place convenient and readily ac ssible to the general public at all times,and to the City's web to,www.huntsvi gov,in comprix with Chapter 551, Texas Government Code.DATE OF POSTING: � v � ! TIME OF POSTING: la pm. C Lee orward,City Sec Lary TAKEN DOWN. CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 James Fitch,Position 1 �"�°� a Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION(5:00 PM) THURSDAY, MAY 2, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[5:00 PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code 551.071 to receive legal advice on the grievance hearing process for the grievance hearing requested by Chris Myers.[Leonard Schneider,City Attorney] 5. RECONVENE a.Consideration and possible action on request by Chris Myers that the hearing be held in private. 6. EMPLOYEE GRIEVANCE APPEAL HEARING—(SHOULD CITY COUNCIL CONDUCT OPEN SESSION) a. Appeal and hearing as requested by Chris Myer on his termination. Procedure to be set by City Council.[Leonard Schneider, City Attorney] b. Consideration and possible action pertaining to the appeal by Chris Myers on his termination. -City Council reserves the right to go into Executive Session pursuant to Section 551.074 to deliberate the appointment, employment, evaluation, reassignment,duties,discipline,or dismissal of employee Chris Myers by Chief Kevin Lunsford, Director of Public Safety. c. Reconvene-Take action, if necessary,on items addressed during Executive Session. 7. EMPLOYEE GRIEVANCE APPEAL HEARING—(SHOULD CITY COUNCIL CONDUCT CLOSED SESSION) a. City Council will convene in closed session as authorized by Texas Government Code 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an employee, as requested by Chris Myers. Procedure to be set by City Council. City Council reserves the right to go into Executive Session pursuant to Section 551.071 of the Texas Government Code receive legal advice on hearing process and appeal.[Leonard Schneider,City Attorney] b. Reconvene-Take action,if necessary,on items addressed during Executive Session. S. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 2,2013 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accfesible jo the general public at all times,and to the City's website,www.hun 'lletx.gov,in compliance with Chapter 551, Texas Government Code. n DATE OF POSTING: I. TIME OF POSTING: C/ / "� oodward,City Se etary TAKEN DOWN: �1 ��J � LIS arttlpm/ i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 James Fitch,Position 1 c�v„°�j Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 �' Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA RECEPTION (S:OOPM)-REGULAR SESSION (6:OOPM) TUESDAY, MAY 7,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. RECEPTION [S:OOPM] — City Council will visit with participants in the first Youth Leadership Institute, organized by the City of Huntsville Youth Advisory Board and the Huntsville/Walker County Chamber of Commerce. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Tourism Week - Proclamation for Municipal Clerks Week - Proclamation for Drinking Water Week - Proclamation for National Police Week - Proclamation for Motorcycle Safety and Awareness Month - Proclamation for National Preservation Month - Proclamation for Better Hearing Month - Recognition of City from Lion's Club President-Elect Liesa Hackett - Recognition of participants in inaugural Youth Leadership Institute program 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-23 to amend the Huntsville Development Code, regarding Chapter 5, Lot Standards, adding Section 505.5 Planned Developments, allowing for additional development options and associated standards.[Aron Kulhavy, Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 16,2013 and the Special Sessions held on April 22 and May 2,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-18 amending the City of Huntsville, Texas Code of Ordinances, specifically Chapter 4 "Alarm Systems"; providing for a penalty; making other provisions and findings thereto; and declaring an effective date, 2nd reading.[Chief Kevin Lunsford, Director of Public Safety] c. Approve Ordinance 2013-22 to amend the budget for FY 12-13.[Steve Ritter, Interim Finance Director] d. Approve tax sale bid for trust property GEO ID 8722-002-0-00800,West Lake Shores,Sec 2, Block 2,Lot 8.[Steve Ritter, Interim Finance Director] e. Consider adopting Ordinance 2013-21, amending Section 11.04 of the City of Huntsville, Texas Employee Policy and Procedures Manual entitled "Reduction in Force," and making other provisions related thereto, 2nd reading. [Missy Davidson, Interim Human Resource Manager] f. Consider approving Resolution 2013-08 in support of the Victims' Service Coordinator Grant application. [Dr. Sherry McKibben,Community Development Specialist] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize.the City Manager to enter into a three-year agreement with CitySupport, LLC for alarm management services on a revenue-sharing basis. [Chief Kevin Lunsford, Director of Public Safety] b. Presentation, discussion, and possible action to approve Ordinance 2013-23, amending the Huntsville Development Code, regarding Chapter 5, Lot Standards, adding Section 505.5 Planned Developments, allowing for additional development options and associated standards, is reading. [Aron Kulhavy, Director of Community and Economic Development] c. Consider authorizing the City Manager to submit an application to the Houston-Galveston Area Council for a Homeland Security Grant in the amount of$131,214.00.[Dr.Sherry McKibben,Community Development Specialist] d. Consider the purchase of a solid waste transfer trailer.[Billie Smith, Procurement Manager] e. Consider the award of bid for the Safe Routes to School (SRTS) Project 09-01-01 (State CSJs 0917-27-038, 0917-27- 039, 0917-27-040, 0917-27-041 and 0917-27-042), 1st reading. [Aron Kulhavy, Director of Community and Economic Development] f. Consider award of construction contract for Main Street Sidewalk Project for$157,048.80 and approve Resolution 2013- 09 in support of same.[Dr.Sherry McKibben,Community Development Specialist] 8. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve nomination of Pete Townsend to an open position on the City of Huntsville,Texas Veterans Affairs Advisory Board.[Mayor Woodward] b. Presentation,discussion,and possible action to approve Ordinance 2013-19 to approve updates to the City Council Rules of Procedure,2"d reading. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087 — deliberation regarding economic development negotiation involving project Lennon, and to receive legal advice on development negotiations and contracts for Project Lennon. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code,Chapter 551, Section 551.071 -to receive legal update on obtaining easements from Cooper/Gardner for water line project on Highway 190. [Leonard Schneider,City Attorney] 13. RECONVENE Take action, if necessary,on items addressed during Executive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the May 7,2013 City Council Agenda was st on the City Hall 'n board,a place convenient and readily accessible to the general public at all times, and to the C y's website, hun villetx.gov, i complingce with Chapter 551,Texas Gove*Vienj Code. I i DATE OF POSTING: 1-3 TIME OF POSTING: I /2 a p[m/ TAKEN DOWN: 1 "J ` e m Lee o ard,City S rotary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson, Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 c� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 �'' Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA RECEPTION(S:OOPM)- REGULAR SESSION(6:OO13M) TUESDAY, MAY 7,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. RECEPTION [5:00PM] —City Council will visit with participants in the first Youth Leadership Institute, organized by the City of Huntsville Youth Advisory Board and the Huntsville/Walker County Chamber of Commerce. REGULAR SESSION[6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Proclamation for Tourism Week Proclamation for Municipal Clerks Week Proclamation for Drinking Water Week Proclamation for National Police Week Proclamation for Motorcycle Safety and Awareness Month - Proclamation for National Preservation Month - Proclamation for Better Hearing Month - Recognition of City from Lion's Club President-Elect Liesa Hackett - Recognition of participants in inaugural Youth Leadership Institute program 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-23 to amend the Huntsville Development Code, regarding Chapter 5, Lot Standards, adding Section 505.5 Planned Developments, allowing for additional development options and associated standards.[Aron Kulhavy, Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 16,2013 and the Special Sessions held on April 22 and May 2,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-18 amending the City of Huntsville, Texas Code of Ordinances, specifically Chapter 4 "Alarm Systems"; providing for a penalty; making other provisions and findings thereto; and declaring an effective date, 2id reading.[Chief Kevin Lunsford, Director of Public Safety] c. Approve Ordinance 2013-22 to amend the budget for FY 12-13.[Steve Ritter, Interim Finance Director] d. Approve tax sale bid for trust property GEO ID 8722-002-0-00800,West Lake Shores, Sec 2, Block 2, Lot 8. [Steve Ritter, Interim Finance Director] e. Consider adopting Ordinance 2013-21, amending Section 11.04 of the City of Huntsville, Texas Employee Policy and Procedures Manual entitled "Reduction in Force," and making other provisions related thereto, 2nd reading. [Missy Davidson, Interim Human Resource Manager] f. Consider approving Resolution 2013-08 in support of the Victims' Service Coordinator Grant application. [Dr. Sherry McKibben,Community Development Specialist] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to enter into a three-year agreement with CitySupport, LLC for alarm management services on a revenue-sharing basis. [Chief Kevin Lunsford, Director of Public Safety] b. Presentation, discussion, and possible action to approve Ordinance 2013-23, amending the Huntsville Development Code, regarding Chapter 5, Lot Standards, addintq Section 505.5 Planned Developments, allowing for additional development options and associated standards, i$ reading. [Aron Kulhavy, Director of Community and Economic Development] c. Consider authorizing the City Manager to submit an application to the Houston-Galveston Area Council for a Homeland Security Grant in the amount of$131,214.00.[Dr.Sherry McKibben,Community Development Specialist] d. Consider the purchase of a solid waste transfer trailer.[Billie Smith, Procurement Manager] e. Consider the award of bid for the Safe Routes to School (SRTS) Project 09-01-01 (State CSJs 0917-27-038, 0917-27- 039, 0917-27-040, 0917-27-041 and 0917-27-042), 1s' reading. [Aron Kulhavy, Director of Community and Economic Development] f. Consider award of construction contract for Main Street Sidewalk Project for$157,048.80 and approve Resolution 2013- 09 in support of same.[Dr.Sherry McKibben,Community Development Specialist] 8. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve nomination of Pete Townsend to an open position on the City of Huntsville,Texas Veterans Affairs Advisory Board.[Mayor Woodward] b. Presentation,discussion,and possible action to approve Ordinance 2013-19 to approve updates to the City Council Rules of Procedure,2"d reading.[Mayor Woodward] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087 — deliberation regarding economic development negotiation involving project Lennon, and to receive legal advice on development negotiations and contracts for Project Lennon. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code,Chapter 551,Section 551.071 -to receive legal update on obtaining easements from Cooper/Gardner for water line project on Highway 190. [Leonard Schneider,City Attorney] 13. RECONVENE Take action,if necessary,on items addressed during Executive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1 1,Lee Woodward,City Secretary,do hereby certify that a copy of the May 7,2013 City Council Agenda was po ad an the City Hall board,a place convenient and rea ly cessible to the general public at all times, and to the Cit websits, www. untevilletx.gov, in mplia ce with Chapter 551,Texas Govern ent ode. DATE OF POSTING: I / z i TIME OF POSTING: 3 a pm Lee W odward,City Secr ry TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Michael Huff James R. Barnes ` of a Robert Er Sam Moak n Laura B s Scott Dornbush Karl Col Ferne Frosch Linda Peas x-O cio MAIN STREET ADVISORY BOARD Thursday,May 9,2013 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 0/ AGENDA Lt�m Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the Marc ee g. IV. Committee Reports: a. Chair Person's Report-Cheryl Spe er b. Promotions Committee Update-La runs c. Training Review from N ogdoches-Kim nd Laur d. Infrastructure Committee pdate-Kim McAuliff V. Consider and/or acce t the n ina ' n from Promotions Committee to recognize a Main Street vol e s a"Downtown H ". VI. Review of Downto E i. Main Street Mus eries-Friday eginning April 5-May 10 from 6-9 p.m. ii. ' e Down,Shop Small-Sa ay,April 27,2013 from 4-9 p.m. iii. Do Farmers Marke Saturdays,May 4-July 27 from 8-12 p.m. iv. Airin th ilts-Sa day,May 4 from 9-4 p.m. v. Summe anner Arti Recognition Reception-Friday,May 24 VI Open Discussio Adjou the meetin Next meeting June 14,2013 Persons with disabilitie ho plan to attend this meeting and who may need auxiliary aids or services are requeste o contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior the meeting so that appropriate arrangements can be made. Date of Posti ng: J/ Time of Posting:`--(� N'_ Date Taken Down: Posted: Kristin Edwards,Deputy City Secretary i CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Rt Michael Huff James R. Barnes 614 Robert Ernst Sam Moak N o Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD Thursday,May 9,2013 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of March meeting. IV. Committee Reports: a. Chair Person's Report-Ch kaLa cer b. Promotions Committee Up ur Bruns c. Tra ining Review m Nac Kim a Laura d. Infrastructur Co mittee U date-Kim cAuliffe V. Conside d/or ce the minati from the Promotions Committee to recognize a in S e lun er as a"Do own Hero". VI. 'ew of D t vents: i. Main St t Music Ser' -Fridays beginning April 5-May 10 from 6-9 p.m. e Down,Shop all-Saturday,April 27,2013 from 4-9 p.m. iii. Downtown Fa ers Market-Saturdays,May 4-July 27 from 8-12 p.m. v. iring of t Quilts-Saturday,May 4 from 9-4 p.m. v. Summe anner Artist Recognition Reception-Friday,May 24 VII. Open Dis Sion VIII. Adjou the meeting-Next meeting June 14,2013 Persons ith disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: S(3 3 Time of Posting: Date Taken Down: 5 Posted: Kristin Edwards,Deputy City Secretary i HUNTSVILLE PUBLIC LIBRARY BOARD Terry Stivers, President `, Glenda High Helen King, Vice President �� Jim Balzaretti Julie Woods,Treasurer V Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Thursday, May 9, 4 p.m. Huntsville Public Library Board Room, 121913`h Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291-5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Review and possible action to approve the Minutes of the February 21 and March 28, 2013 Board Meetings III. Review and possible action to approve the FY14 Proposed Budget IV. Review FY12 Annual Report V. President's Report/Comments VI. Librarian's Report VII. Member Inquiries/Action VIII. Citizen Input/inquiry IX. Media Inquiries X. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for May 9, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: i /4W�oodwa may: Time of Posting: 3 ' 0 a / m r e Datefrime Taken Down: u i HUNTSVILLE PUBLIC LIBRARY BOARD Terry Stivers, President 'at Glenda High Helen King, Vice President ��,d Jim Balzaretti Julie Woods,Treasurer V Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Thursday, May 9, 4 p.m. Huntsville Public Library Board Room, 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291-5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Review and possible action to approve the Minutes of the February 21 and March 28, 2013 Board Meetings III. Review and possible action to approve the FY14 Proposed Budget IV. Review FY12 Annual Report V. President's Report/Comments VI. Librarian's Report VII. Member Inquiries/Action VIII. Citizen Inputlinquiry IX. Media Inquiries X. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for May 9, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 1, Texas Government Code. Date of Posting: `J hc) 1 / By. Time of Posting: J� © a pm a oodward, City Sec-r tary Date/Time Taken Down: / CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Dessie Cherry Vinessa Mundorff Paula Armstrong Danielle Hill R Shannon Duncan Kendall Scudder Aliyah Houston Everrett Moore Ovi Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson Devon Olivier Brenda Grahmann Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD AGENDA THURSDAY, MAY 9,2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM-1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two worldng days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 -consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 9,2013,Youth Ad sory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times nd to the City's website,www.huntsvilletx.gov, in compliance with Chapt 551,T xas Government Code. DATE OF POSTING: I TIME OF POSTING: Lee ard,City etary TAKEN DOWN: I I a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Dessie Cherry Vinessa Mundorff Paula Armstrong Danielle Hill Shannon Duncan Kendall Scudder Aliyah Houston Everrett Moore Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson Devon Olivier Brenda Grahmann Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD AGENDA THURSDAY, MAY 9,2013—4:30 PM CITY HALL COUNCIL CHAMBER-1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 -consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the May 9,2013,Youth Advisory Board AgaNa was posted on the City Hall bulletin board,a place convenie t and readily accessible to the general public I times, nd to the City site,www.huntsvilletx.gov, in compliance with Chapt r)551, xas Government Code. DATE OF POSTING: 14 1 TIME OF POSTING: a 0 J0 odwar ,City TAKEN DOWN: am/pm i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Dessie Cherry Vinessa Mundorff Paula Armstrong Danielle Hill Shannon Duncan Kendall Scudder Aliyah Houston Everrett Moore cml°t Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson Devon Olivier Brenda Grahmann Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amays YOUTH ADVISORY BOARD AGENDA THURSDAY, MAY 9,2013—4:30 PM CITY HALL C0UNC4LJeF999Wffl4 LARGE CONFERENCE ROOM -1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.067—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 9,2013,Youth Advisory B Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and tote ty's website,www. villetx.gov, In compliance with Chapter 0511,Te Government s Govement Code. DATE OF POSTING: ,� , TIME OF POSTING: ' W ard,cip TAKEN DOWN: 0 a pm i I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair j Dessie Cherry Vinessa Mundorff Paula Armstrong Danielle Hill Rr t Shannon Duncan Kendall Scudder Aliyah Houston Everrett Moores av Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson � Devon Olivier Brenda Grahmann Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD AGENDA THURSDAY, MAY 9, 2013—4:30 PM CITY HALL COUNCIL CHAMBER- 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 9,2013,Youth Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general pubiic a I times,and he City's website,www. tsvilletx.gov, in compliance with Cha fr 6551,texas Government Code. DATE OF POSTING: is TIME OF POSTING: CM �\ L oo wa ,City Secret TAKEN DOWN. ( i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 �cavd Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL WORK SESSION THURSDAY, MAY 99 2013,5:30 PM CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION a. The City Council will discuss the City of Huntsville Texas Municipal Retirement Plan and plan provisions. 3. ADJOURNMENT •ff,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 9,2013,City Council Agenda was posted on the City Hall bulletin board,a piece convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilleb.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: J TIME OF POSTING: r L �ir Ipm D Kristin Edwards,Deputy City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern IL Ift Joe Emmett,Ward 1 James Fitch,Position 1 card Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL WORK SESSION THURSDAY, MAY 99 2013, 5:30 PM CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION a. The City Council will discuss the City of Huntsville Texas Municipal Retirement Plan and plan provisions. 3. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 9,2013,City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov, In compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 11 �J TIME OF POSTING: /pm Pic F,3-, Kristin Edwards,Deputy City Secretary TAKEN DOWN: i CITY OF HUNTSVILLE, TEXAS • Mac Woodward, Mayor i Rhonda Reddoch,Chair O Maria McIver James Anderson °�' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MAY 14,2013—5:00 PM CITY HALL COUNCIL CHAMBER & LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the May 14,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at a times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. 1 13 DATE OF POSTING:e) J TIME OF POSTING: ward,City Secretary DATE TAKEN DOWN: rJ3 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair % Maria McIver James Anderson Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MAY 14,2013—5:00 PM CITY HALL COUNCIL CHAMBER &LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 14,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all timeeVand to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING:J I TIME OF POSTING: `4 ' edward,City Secretary DATE TAKEN DOWN: �( 13 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 d Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE MEETING THURSDAY, MAY 16,2013-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of May 2,2013 meeting b. Presentation of Audit—FY 2012 c. Review of Budget Amendments for May 21,2013 Council meeting 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 16, 2013, Finance Committee Meeting Agend as posted on the City Hall bulletin board, a place convenient and readily accessible to the gerKral public a al times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Te as rernmfnt C4 de. C� DATE OF POSTING: ✓ ' )01 13 TIME OF POSTING: �(.7T�1 Lee odward,City refs DATE TAKEN DOWN: V �l��f'12 3. �, CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 R* IR Keith D.Olson,At-Large Position 4 47 CM a Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE MEETING THURSDAY, MAY 16,2013-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of May 2,2013 meeting b. Presentation of Audit—FY 2012 c. Review of Budget Amendments for May 21,2013 Council meeting 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 16, 2013, Finance Committee Meeting Agen was posted on the City Hall bulletin board, a place convenient and readily accessible to the eraI p blic �t all times, and o e City's website,www.huntsvilletx.gov,in compliance with Chapter 551,T xa overn ant o e. DATE OF POSTING: 110113 TIME OF POSTING: , odward, tty ecretary DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair ` Michael Huff James R. Barnes t Robert Ernst Sam Moak N n Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Thursday,May 16,2013 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA 119M Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the March meeting. IV. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Promotions Committee Update-Laura Bruns c. Training Review from Nacogdoches-Kim and Laura d. Infrastructure Committee Update-Kim McAuliffe V. Consider and/or accept the nomination from the Promotions Committee to recognize a Main Street volunteer as a"Downtown Hero". VI. Review of Downtown Events: i. Main Street Music Series-Fridays beginning April 5-May 10 from 6-9 p.m. ii. Wine Down,Shop Small-Saturday,April 27,2013 from 4-9 p.m. iii. Downtown Farmers Market-Saturdays,May 4-July 27 from 8-12 p.m. iv. Airing of the Quilts-Saturday,May 4 from 9-4 p.m. v. Summer Banner Artist Recognition Reception-Friday,May 24 VII. Open Discussion VIII. Adjourn the meeting-Next meeting June 14,2013 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Posting: Date Taken Down: 5( L'1 '17' Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILL& TEXAS Mayor.Mac Woodward - Cheryl Spencer, Chair Michael Huff James R. Barnes Robert Ernst Sam Moak ��a�c Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Thursday,May 16,2013 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA It= Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the March meeting. IV. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Promotions Committee Update-Laura Bruns c. Training Review from Nacogdoches-Kim and Laura d. Infrastructure Committee Update-Kim McAuliffe V. Consider and/or accept the nomination from the Promotions Committee to recognize a Main Street volunteer as a"Downtown Hero". VI. Review of Downtown Events: i. Main Street Music Series-Fridays beginning April 5-May 10 from 6-9 p.m. ii. Wine Down,Shop Small-Saturday,April 27,2013 from 4-9 p.m. iii. Downtown Farmers Market-Saturdays,May 4-July 27 from 8-12 p.m. iv. Airing of the Quilts-Saturday,May 4 from 9-4 p.m. v. Summer Banner Artist Recognition Reception-Friday,May 24 VII. Open Discussion VIII. Adjourn the meeting-Next meeting June 14,2013 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: 5 3 Time of Posting: Date Taken Down: Posted: Kristin Edwards,Deputy City Secretary Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell D'Anne Crews ` Bonnie Thorne Bernice Coleman cod. James Patton Evelyn McDaniel �N� Joyce Robinson Candyce Dixon 1� . Douglas Wright Huntsville Cemetery Advisory Board Work Session Thursday, May 16, 2013, 1:OOPM Huntsville City Hall -Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. The Cemetery Advisory Board will conduct a work session on completing the Hotel Occupancy Tax application. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board Agenda for May 16, 2013, was posted on the City Hall bulletin board, a place convenient and readily ac ssible to general public at all times,in compliance ylith C apter 551,Texas Government Code. Date of Posting: J 9 _ Y. Time of Posting: r4t Taken Down: 2 3' dr Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell D'Anne Crews Bonnie Thorne Bernice Coleman Patton Evelyn McDaniel �cv• Joyce Robinson Candyce Dixon Douglas Wright Huntsville Cemetery Advisory Board Work Session Thursday, May 16, 2013, 1:OOPM Huntsville City Hall -Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. The Cemetery Advisory Board will conduct a work session on completing the Hotel Occupancy Tax application. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory rd Agenda for May 16, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to t e g neral publidAt all times,in compliance ifith C apter 551,Texas Government Code. + / Date of Posting: - 13 �. By: Time of Posting: Z) ' b Taken Down: � �— CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Dan McDaniel John McManners Jacob Bullion Gerald Norwood Bill Butler Charlotte Oleinik Bill Gibson Leta Reiner Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION(5:30PM) THURSDAY, MAY 16,2013 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the May 16,2013,City of Huntsville,Texas Veterans Affai dvisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the neral public at all m and to the City's website, www.huntsvilletx.gov,in complianc with Chapter 551,Texas Government Code. DATE OF POSTING: I TIME OF POSTING: ��/ / 'l�; �� Lee oo d,City air TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Dan McDaniel John McManners Jacob Bullion Gerald Norwood Bill Butler Charlotte Oleinik Bill Gibson Leta Reiner Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION(5:30PM) THURSDAY, MAY 16,2013 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the May 10,2013,City of Huntsville,Texas Vet s Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general p blid at all times,and to the City's website, www.huntsvilletx.gov,in collinpliani with Chapter 551,Texas Government Code. .� DATE OF POSTING: 93 o r TIME OF POSTING: 2�'J� Lee oodward,City'Siiretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair R I` Maria McIver James Anderson � d' Vanette Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MAY 20,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the May 20,2013,Charter Review Committee Meeting A ends was posted on the City Hall bulletin board, a place convenient and readily accessible to the eneral publi at II times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Ti xa Government ode.; DATE OF POSTING: 4 0 1 3 I TIME OF POSTING: l� -lvl �J Wo9dward,C i tary DATE TAKEN DOWN: 13 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair IL I% Maria McIver James Anderson ° ' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MAY 20,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 20,2013,Charter Review Committ ee Meetin Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general p Ii at all times, and to the City's website,www.huntsvilleb(.gov,in compliance with Chapter 551,Texas)Povernmpnt Code. DATE OF POSTING: TIME OF POSTING: ��M� % oodwar , ity retary DATE TAKEN DOWN: � �3 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 t'Iv� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA RECEPTION (S:OOPM)-REGULAR SESSION (6:OOPM) TUESDAY, MAY 21,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP [S:OOPM] — Harnessing Huntsville's Potential — presentation concerning work of stakeholder committee formed through Houston-Galveston Area Council(H-GAC)Case Study grant for"Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism,Affordability,and Economic Development"[Dr.Sherry McKibben,Community Development Specialist] REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Public Works Week - Proclamation for Hurricane Preparedness Week - Public Information Strategy Presentation—Kristin Edwards, Deputy City Secretary - Presentation of audit report for FYI 1-12 from Patillo,Brown,and Hill,LLP. 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-23 to amend the Huntsville Development Code, regarding Chapter 5, Lot Standards, adding Section 505.5 Planned Developments, allowing for additional development options and associated standards.[Aron Kulhavy,Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on May 7,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-23, amending the Huntsville Development Code, regarding Chapter 5, Lot Standards, adding Section 505.5 Planned Developments, allowing for additional development options and associated standards, 20 reading.[Aron Kulhavy, Director of Community and Economic Development] c. Approve the award of bid for the Safe Routes to School(SRTS) Project 09-01-01 (State CSJs 0917-27-038,0917-27-039, 0917-27-040, 0917-27-041 and 0917-27-042), 2nd reading. [Aron Kulhavy, Director of Community and Economic Development] d. Approve awarding a one-year contract for water and wastewater supplies maintained in the City of Huntsville warehouse. [Billie Smith,Purchasing Manager] e. Approve Ordinance 2013-25 to amend the budget for FY 12-13. [Steve Ritter,Interim Finance Director] f. Approve the purchase of Hazmat equipment. [Dr.Sherry McKibben,Community Development Specialist] 7. STATUTORY AGENDA a. Presentation, discussion,and possible action to approve the Fiscal Year 2011-2012 audit as presented by Pattillo, Brown, &Hill,LLP.[Steve Ritter, Interim Finance Director] b. Presentation, discussion, and possible action to approve Ordinance 2013-24 creating a Municipal Setting Designation (MSD)located near the intersection of Avenue I and South Sam Houston Avenue, 1st reading. [Aron Kulhavy, Director of Community and Economic Development] c. Presentation, discussion, and possible action to authorize the City Manager to enter into a Participation Agreement with the Texas Department of Housing and Community Affairs (TDHCA). [Dr. Sherry McKibben, Community Development Specialist] d. Presentation, discussion, and possible action to consider the purchase of software and maintenance of Heating Ventilation and Air Conditioning System(HVAC)for the Huntsville Public Library.[Linda Dodson,City Librarian] e. Presentation, discussion, and possible action to approve Ordinance 2013-27, updating the Employee Policy and Procedure Manual Section 9.05, Electronic Communications Policy and Section 10.10 Cellular Telephones Policy, 1" reading.[Chris Vasquez, IT Director and Missy Davidson, Interim Human Resource Director] f. Presentation, discussion, and possible action to approve Ordinance 2013-26 denying Entergy's proposed modification to Schedule IS, 1"reading.[Leonard Schneider,City Attorney] 8. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to nominate City Manager Matt Benoit to the Walker County Public Safety Communications Center Executive Board. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift; 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087-deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 21,2013 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.hun illetx.gov, in compliance with Chapter 551,Texas Gave irmeff Code. DATE OF POSTING: I(P TIME OF POSTING: a m Lee ard,City Secretary TAKEN DOWN: � � 8 pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Mir Joe Emmett,Ward 1 James Fitch,Position 1 1 a°„k Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 4Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA RECEPTION (S:OOPM)-REGULAR SESSION(6:0013M) TUESDAY, MAY 21,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP [S:OOPM] — Harnessing Huntsville's Potential — presentation concerning work of stakeholder committee formed through Houston-Galveston Area Council(H-GAC)Case Study grant for"Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism,Affordability,and Economic Development"[Dr.Sherry McKibben,Community Development Specialist] REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. l pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Public Works Week - Proclamation for Hurricane Preparedness Week - Public Information Strategy Presentation—Kristin Edwards,Deputy City Secretary - Presentation of audit report for FY11-12 from Patillo,Brown,and Hill,LLP. 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-23 to amend the Huntsville Development Code, regarding Chapter 5, Lot Standards, adding Section 505.5 Planned Developments, allowing for additional development options and associated standards.[Aron Kulhavy, Director of Community and Economic Development] S. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on May 7,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-23, amending the Huntsville Development Code, regarding Chapter 5, Lot Standards, adding Section 505.5 Planned Developments, allowing for additional development options and associated standards, 2nd reading.[Aron Kulhavy, Director of Community and Economic Development] c. Approve the award of bid for the Safe Routes to School(SRTS)Project 09-01-01 (State CSJs 0917-27-038,0917-27-039, 0917-27-040, 0917-27-041 and 0917-27-042), 2nd reading. [Aron Kulhavy, Director of Community and Economic Development] d. Approve awarding a one-year contract for water and wastewater supplies maintained in the City of Huntsville warehouse. [Billie Smith, Purchasing Manager] e. Approve Ordinance 2013-25 to amend the budget for FY 12-13.[Steve Ritter, Interim Finance Director] I. Approve the purchase of Hazmat equipment.[Dr.Sherry McKibben,Community Development Specialist] 7. STATUTORY AGENDA a. Presentation, discussion,and possible action to approve the Fiscal Year 2011-2012 audit as presented by Pattillo, Brown, &Hill,LLP.[Steve Ritter, Interim Finance Director] b. Presentation, discussion, and possible action to approve Ordinance 2013-24 creating a Municipal Setting Designation (MSD)located near the intersection of Avenue I and South Sam Houston Avenue, 1 st reading. [Aron Kulhavy, Director of Community and Economic Development] c. Presentation, discussion, and possible action to authorize the City Manager to enter into a Participation Agreement with the Texas Department of Housing and Community Affairs (TDHCA). [Dr. Sherry McKibben, Community Development Specialist] d. Presentation, discussion, and possible action to consider the purchase of software and maintenance of Heating Ventilation and Air Conditioning System(HVAC)for the Huntsville Public Library.[Linda Dodson,City Librarian] e. Presentation, discussion, and possible action to approve Ordinance 2013-27, updating the Employee Policy and Procedure Manual Section 9.05, Electronic Communications Policy and Section 10.10 Cellular Telephones Policy, is' reading.[Chris Vasquez, IT Director and Missy Davidson, Interim Human Resource Director] f. Presentation, discussion, and possible action to approve Ordinance 2013-26 denying Entergy's proposed modification to Schedule IS, 1st reading.[Leonard Schneider,City Attorney] 8. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to nominate City Manager Matt Benoit to the Walker County Public Safety Communications Center Executive Board. [Mayor Woodward] b. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT *If,during the course of the meeting and discussion of any Hems covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift; 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076-implementation of security personnel or devices; 551.087-deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,H necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the May 21,2013 City Council Agenda was posted the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.hun illetx.gov, in compliance with Chapter 551,Texas G0 nt C e. DATE OF POSTING: TIME OF POSTING: a©Ipm w ard, lty Secretary TAKEN DOWN: am/ m CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom � Joe Emmett,Ward 1 James Fitch,Position 1 �ca d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL WORK SESSION THURSDAY, MAY 23,2013, 5:00 PM CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIONICONSIDERATION a. The City Council will discuss the City of Huntsville Texas Municipal Retirement Plan and plan provisions,and health insurance. 3. ADJOURNMENT 'B,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I do hereby certify that a copy of the May 23,2013,City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvillebr.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: ` a pm W ar , Sec TAKEN DOWN: j CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom k IR Joe Emmett,Ward 1 James Fitch,Position 1 47..ard Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL WORK SESSION THURSDAY, MAY 23,2013,5:00 PM CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION a. The City Council will discuss the City of Huntsville Texas Municipal Retirement Plan and plan provisions,and health insurance. 3. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I do hereby certify that a copy of the May 23,2013,City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's websits,www.huntsvill ov,in compliance with Chapter 551,Texas Government Code. r� l DATE OF POSTING: 13 f , • d TIME OF POSTING: ' a m ' oo er it rata TAKEN DOWN: �' 13 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom Joe Emmett,Ward 1 James Fitch,Position 1 �car'� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL WORK SESSION—AMENDED AGENDA THURSDAY, MAY 23,2013,5:00 PM CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION a. The City Caunall will dise-se the City 9#l4unteville T.----Smianicipal Retiremen!Plan and phm pr-ovisiona,and-health a. The City Council will consider a presentation and discuss the City's current employee and retiree health insurance plan and provisions. b. The City Council will consider a presentation and discuss the various plan provisions available through the Texas Municipal Retirement System. 3. ADJOURNMENT during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 23,2013,City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: > , TIME OF POSTING: /6 a pm y (/ c� 5 Kristin Edwards,Deputy City Secretary TAKEN DOWN: /I 7, CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 �Cdrd Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL WORK SESSION—AMENDED AGENDA THURSDAY, MAY 23,2013,5:00 PM CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION a. The CRY cc--naml w"11 d0sGuas the CRY of 14-untavolla Texas MuniGmpal Aetirement Plan and plan a. The City Council will consider a presentation and discuss the City's current employee and retiree health insurance plan and provisions. b. The City Council will consider a presentation and discuss the various plan provisions available through the Texas Municipal Retirement System. 3. ADJOURNMENT 'ff,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 23,2013,City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: S I 1 I TIME OF POSTING: TAKEN DOWN: 5�� 7 g' / 'y` Kristin Edwar s,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair RV Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford NV at ��e Jacqueline Smith Scotty Cherryholmes Patsy Ann Reed Ann Hodges HUNTSVH,LE ARTS COMMISSION MEETING AGENDA THURSDAY,May 23,2013,5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Hear and discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2013-2014. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 23, 2013, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. Date of Posting: j � J (3 Posted: Time of Posting: '3 -�_m Kristin Edwards,Deputy City Secretary Taken down: f 5. Se- ^� f CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair Rr Una Grace Nash Michael Henderson Betsy Maloney to Jaspyr Sanford Nunm�e Jacqueline Smith Scotty Cherryholmes Patsy Ann Reed Ann Hodges HUNTSVH.LE ARTS COMMISSION MEETING AGENDA THURSDAY,May 23,2013,5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Hear and discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2013-2014. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the.Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary,on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 23, 2013, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. Date of Posting: S/('7/ i Posted: Time of Posting: Kristin Edwards,Deputy City Secretary Taken down: c-)1 ZL((0 i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch Chair Maria McIver James Anderson � yd t Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MAY 28,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 28,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public/et,all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texei Government �. DATE OF POSTING: 5 1�.D/13 1i TIME OF POSTING: �[ Lei oodward, ry DATE TAKEN DOWN: SJ JN (3 �� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair t Maria McIver James Anderson � d' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MAY 28,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 28,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the gener�eeu`lic at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Te Gc t Co de. DATE OF POSTING: ��I I t . TIME OF POSTING: 5' (� ws1�d retary DATE TAKEN DOWN: ? CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 �cav°' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 NOTICE OF POSSIBLE QUORUM THURSDAY, MAY 30,2013—11:45 AM FARMHOUSE CAFE 100414TH STREET, HUNTSVILLE,TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM This is a notice of possible quorum of the Council at lunch. No deliberation or formal action will be taken by the City Council. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 30,2013,Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website,www.F}untsvilletx.gov,in compliance with Chapter 551/ Xas Government Code. 49-1 DATE OF POSTING: i s TIME OF POSTING: l•i4Q L oodward, cre TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Ilk Joe Emmett,Ward 1 James Fitch,Position 1 �«vd Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 NOTICE OF POSSIBLE QUORUM THURSDAY,MAY 30,2013—11:45 AM FARMHOUSE CAFE 100414TH STREET, HUNTSVILLE,TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM This is a notice of possible quorum of the Council at lunch. No deliberation or formal action will be taken by the City Council. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the May 30,2013, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilleb(.gov,in compliance with Chapter 551 Texas Government Code. DATE OF POSTING: J TIME OF POSTING: t C 'hl 0 0 Z Leh ard, ' Se 9 TAKEN DOWN: WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER-AT-LARGE MATT BENOIT, CITY MANAGER JAMES FITCH, COUNCIL MEMBER DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION MAY 30, 2013 2:00 P.M. WALKER COUNTY COMMISSIONERS COURT ROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date,hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers,and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve Minutes from the meeting dated October 31,2012. 2. Discussion of FY 2013-2014 budget and approve for presentation to Huntsville City Council and Walker County Commissioners Court. INFORMATION ITEMS A. Citizen Input B. Media VI. ADJOURN On this May 23,2013,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler,Direct I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board,is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on May 23,2013,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. I vo� r C�l F1 D FOR POSTJNG �! q$ gdock--g—M MAY 232013 Kad enc ,In cer County Texas by P t DoL, 3 A , WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL,COMMISSIONER CRAIG SCHLICHER, MEMBER-AT-LARGE MATT BENOIT,CITY MANAGER JAMES FITCH,COUNCIL MEMBER DEBORAH GILBERT,ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION MAY 30,2013 2:00 P.M. WALKER COUNTY COMMISSIONERS COURT ROOM 1100 UNIVERSITY AVENUE AGENDA 1. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq.of the Texas Government Code. H. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code,Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date,hour,and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D,inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers,and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open • meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve Minutes from the meeting dated October 31,2012, 2. Discussion of FY 2013-2014 budget and approve for presentation to Huntsville City Council and Walker County Commissioners Court. INFORMATION ITEMS A. Citizen Input B. Media VI. ADJOURN On this MU 23,2013,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler,DirectQf 1,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board,is a true and correct copy of said notice,and 1 posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on May 23,2013,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. V0 �C> FI D FOR POSTING �1 At gdock- M L MAY 2 3 2013 Kari enc ,Wa A I County pU w� �3 t CITY OF HUNTSVILLE, TEXAS Matt Hennes,Chairman Nate Grigsby,Vice-Chairman W John Cromer, Alternate A Bill Barry,Position 2 David Zuniga,Alternate B ury ., Joe E.Kirk,Position 3 N to`n Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, MAY 31, 2013 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s) if needed. 3. PUBLIC HEARING to consider a valiance request by JD Davis, property owner, for a variance to Section 501.3 Setbacks and Table 5-1 for minimum side setback of the Development Code for property located at 2601 Sam Houston Avenue, Huntsville, TX. 4. CONSIDER the variance request by JD Davis, property owner, for a variance to Section 501.3 Setbacks and Table 5-1 for minimum side setback of the Development Code for property located at 2601 Sam Houston Avenue, Huntsville, TX. 5. CONSIDER the minutes of April 26, 2013. 6. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters,551.072-dellberadon regarding purchase,exchange, lease or value of real property,551.073-delibensdon regarding a prospective gift;551.074-personnel matters regarding the appointment smploymeny evaluation,resssignmen4 duties,discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,H necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 31,2013 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compli with Chapter 551, Texas Government Code. DATE OF POSTING: 5/Z `4 ' I TIME OF POSTING: Kristin Edwards,Deputy City Secretary DATE REMOVED: CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman W John Cromer, Alternate A Bill Barry,Position 2 David Zuniga,Alternate B Joe E.Kirk,Position 3 Oki Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, MAY 31, 2013 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s) if needed. 3. PUBLIC HEARING to consider a variance request by JD Davis, property owner, for a variance to Section 501.3 Setbacks and Table 5-1 for minimum side setback of the Development Code for property located at 2601 Sam Houston Avenue, Huntsville, TX. 4. CONSIDER the variance request by JD Davis, property owner, for a variance to Section 501.3 Setbacks and Table 5-1 for minimum side setback of the Development Code for property located at 2601 Sam Houston Avenue, Huntsville, TX. 5. CONSIDER the minutes of April 26, 2013. 6. ADJOURNMENT N,during the course of the meeting and discussion of any Hems covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive&@salon of the Commission Is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employment;evaluation,reassignmen4 duties,discipline,or dismissal of a public oNker or employee;551.075-implementation of security personnel or devices;551.057-deliberation regarding economic development negotiation;anWor other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the!erns addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the May 31,2013 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: S 1 2`` TIME OF POSTING: b f '6" 1 Kristin Edwards,Deputy City Secretary DATE REMOVED: