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MIN CC 11/30/1982BOOK "N" November 30, 1982 Page 253 _0,l MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 30TH DAY OF NOVEMBER, 1982 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M. The Council met in regular session with the following members present: William V. Nash, Mayor Murray A. Brown Larry Corley Stephen E. Davis Jerry L. Dowling Bill Hodges Delora King Jane Monday MEMBER ABSENT: Goree McGlothen The meeting was called to order by the Honorable William V. Nash, Mayor. The invocation was presented by the Reverend J. Horton of the Wesley Memorial United Methodist Church. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Monday made a motion to approve the minutes of November 23, 1982 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. Monthly Precipitation Report Council Meeting Schedule CITY MANAGER'S REPORT Presented the November "Record of River and Climatological Observations," as prepared by Mr. Hubert Lawrence of the City Staff. Noted December 7 and 14 would be the only Council Meetings in December. He advised the December 14 City Council Meeting would begin at 7:30 P.M. to allow the Council to participate in the Huntsville Volunteer Firemen's function at the Fire Station -- Eggnog Party. CONSIDER A CONTRACT Consider a Proposed Contract for Professional Services to Provide Photogrammetric Mapping (Williams- Stackhouse,lnc.) Mayor Nash noted the City staff is recommending consideration of a contract for photogrammetric mapping of the City by Williams - Stackhouse, Inc. from budgeted funds. Mayor Nash noted this would be a two year program from Revenue Sharing Funds costing some $245,433 over the two year period. Councilmember Monday made the motion to approve this contract and Councilmember Corley seconded the motion. (1982 -83 expenditure: $117,341 and 1983 -1984 expenditure: $128,092.) Mayor Nash asked that the language of the contract be clarified regarding compensation to state that upon completion of each work product, payment will be made for that work product in lump sum within thirty days of completion or delivery. Councilmembers Monday and Corley accepted this as an amendment to their original motion. All were in favor of approving the photogrammetric mapping, with this one amendment regarding method of compensation, and it passed unanimously. PURCHASE LEASE CARS Consider a Proposal to Purchase Lease Cars for Use in the Police Division -- APPROVED Mayor Nash advised the Council the city staff recommends awarding a bid to Hertz Used Car Sales in the amount of $11,198 for two 1982 model lease cars for use as undercover cars in the Police Division to be paid for from budgeted funds. Councilmember Corley made the motion to approve this bid and Councilmember Monday seconded the motion. Councilmember Hodges requested the Council's consideration of awarding the bid to the local bidder, 'Moore-Henry Motors. After some discussion and debate, a vote was taken as follows: Councilmember Hodges voted opposed to the motion on the floor and all other councilmembers voted for the motion. The motion therefore passed 8 to 1. PURCHASE A MOTOR GRADER Consider a Proposal to Purchase a Motor Grader from TDC-- APPROVED Mayor Nash then presented the request from the staff for authorization to purchase a used motor grader from TDC for $20,000. Councilmember Monday made the motion to purchase this motor grader by moving it up on the priority list and Councilmember Corley seconded the motion. Councilmember Monday said as to funding that when we know what our carry forward is in January. then adjust the figures available. She said we may be able to fund all of the items on the priority list and not have to drop any off. She did not feel the Council needed to get specific now about funding. After further discussion, Councilmember Dowling noted that the Council must be aware that when this prior- ity listing is changed during the year, something may have to drop off the bottom in order to stay within the funds available. All were in favor of this motion and it passed unanimously. CONSIDER A RISK MANAGEMENT CONSULTANT Consider a Proposal to Retain a Risk Management Consultant to Evaluate the City's Insurance, Write Specifications, and Solicit Bids for Annual Coverage -- APPROVED TO SEEK PROPOSALS. Mayor Nash presented the City Attorney's recommendation to retain a risk management consultant to properly evaluate the City's existing coverage, prepare bid specifications for insurance service and consider consolida- tion of the city's numerous insurance policies for an amount approximating $10,000 with the project requiring between 60 to 90 days to complete. Councilmember King made the motion to approve the request to seek proposals for a risk management consultant and to move this item up on the priority list so that it can be funded in this fiscal year's budget and Councilmember Hodges seconded the motion. All were in favor and the motion passed unanimously. PAGE 254 - -BOOK "N" CITY COUNCIL MEETING MINUTES OF NOVEMBER 30, 1982 CONSIDER AN ALTERNATE ELECTION POLLING PLACE Revise Polling_Place in Precinct 401 from University Heights Baptist Church to the Goree Unit Recreation Hall Mayor Nash noted the Council is being requested to approve a change in election polling locations in Precinct 401 from University Heights Baptist Church to the Goree Unit Recreation Hall to facilitate a request from that Church to move the polling place. He noted the County, School and City will use this same facility for all their elections. Councilmember Corley made the motion to approve this change in polling place and Councilmember Monday seconded the motion. It was noted no other changes in polling places are being requested. All were in favor of the motion and it passed unanimously. CONSIDER NUMBERING THE ORIGINAL CHARTER COPIES Charters of the City- -1846 and 1852 Mayor Nash noted the city has some 100 each of the City's 1846 and 1852 Charters for sale at a cost of 55.00 each. He noted the question arose as to whether these 100 copies should be numbered. After some discussion among the councilmembers, it was decided it would not be proper to number the copies in that these charters are not limited editions because the city only has 100 copies of each to sell and that more copies of the same can be obtained by a similar effort at a later date by anyone. Proclamations of Recognition COUNCIL ACTION Delora King asked that proclamations of recognition be prepared for two Huntsville residents who are earning meritorious achievement as football players: David Hardy and Terry Hoage. She asked that a formal presentation of these proclama- tions be arranged during the month of December, when these two young men are likely to be in Huntsville. Councilmember Monday noted there are others at Huntsville High School currently who should be recognized by the City and suggested this be an ongoing activity on the part of the City. ADJOURNMENT ��Respectfully sulpitted, R e utif SFiaw,° City Secretary November 30, 1982