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MIN CC 09/21/1982..u.,.a. uLc 6111 t.uurGLL MEETING HELD ON THE 21ST DAY OF SEPTEMYE', A.D., 1982 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M. The Council met in regular session with the following members present: William V. Nash, Mayor Murray A. Brown Larry Corley Stephen E. Davis Jerry L. Dowling Bill Hodges Delora King Goree McGlothen Jane Monday The meeting was called to order by the Honorable William V. Nash, Mayor. The invocation was presented by the Reverend C. Malcom Mire of the First Assembly of God Church. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Brown made the motion to adopt the minutes of September 14, 1982 and Councilmember Dowling seconded the motion. All were in favor and the motion passed unanimously. MAYOR'S REPORT Ed Lyles of the Huntsville Jaycees Mr. Lyles presented the Mayor with a game entitled "The Huntsville Game." He noted the object of the game i to "take over the City of Huntsville." He noted it is d fund raising project of the Jaycees this year. Mayor Nash noted, in jest, that "we have been playing that game for some time." Huntsville Arts Commission Appointments Mayor Nash presented the following nominees for appointment to positions on the Commission: For a three year term as commissioner: Mrs. Norma Allen For a two year term as an advisory member: Dr. Brick Lowry, Mrs. Susan Dickens, Mrs. Sam Sandel and Dr. Walter Foster. Mayor Nash noted those rotating off of the commission at this time are: Mr. Tim Franer as Commissioner and Dr. Harley Rex, Dr. Jim Miller, Mr. David Anderson and Mrs. Kay Cox. He advised the remaining members of the Commission are: Commissioners-- D'Anne Crews and Dr. Melvin Mason; Advisory Board Members- -Or. Roy Clark, Mr. Tim Johnston, Mrs. Dolly Murray and Mrs. June Ward. Councilmember Monday made the motion to accept the Mayor's new appointments and motion. All were in favor and the motion passed unanimously. Huntsville Planning Commission Mayor Nash presented the following nominees for appointment to positions on the Commission: For a three year term: Mr. Rick Hartley replaces Bill Green Mr. Don Taylor replaces Dick Wharton Mr. Bob Tavenner (a reappointment) He noted the remaining members of the Commission are: Mr. Earnest Grover, Jr., Mr. Bill Knotts, Mrs. Mary France Park, and Mr. Max Schlotter. Councilmember Corley secondeJ! Ilk Councilmember Monday made the motion to approve these appointments and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. CONSIDER THE REPORT OF THE COUNCIL AUDIT COMMITTEE AND DESIGNATE THE AUDIT FIRM FOR FISCAL YEAR 1981 -1982 Councilmember Corley, Chairman of the Audit Committee, reported that it is the recommendation of the Audit Committee, composed of Councilmembers Murray A. Brown and Goree McGlothen and himself, that the firm of Breidenthal and Reynolds be approved as the City's auditing firm for the 1981 -1982 City Financial Audit. Counci member Brown made the motion to accept this recommendation and Councilmember McGlothen seconded the motion. All were in favor and the motion passed unanimously. Mr. Corley noted there is a maximum cost set on fees for this audit and he reminded Councilmembers that this is a proposal, and not a bid, and that in professional work you do not ask for bids because alot of other things enter into it. He noted they have quoted their hourly rates. CONSIDER THE EVALUATION BY STAFF AND REQUEST BY TELECABLE OF HUNTSVILLE FOR APPROVAL OF THE PROPOSED RATE INCREASE Mr. Gene Pipes, City Manager, recommended to the Council that it approve the rate increase being requested by Telecable of Huntsville, pursuant to an ordinance adopted on April 13, 1982, Ordinance No. 82 -5, and that Telecable has met all of its contractual requirements. Mayor Nash noted the Standing Telecable (Complaint) Committee is Steve Crawford, Manager of Telecable; and Bob Smith, Director of Community Development. He said they in turn selected Mr. Walter Reid as the third member from the community -at- large. After several general questions, the motion was made by Councilmember Dowling to certify that Telecable is in compliance with the eviously passed ordinance and that the rate increase can now be placed into effect on October 1 and Council - er Brown seconded the motion. All were in favor and the motion passed unanimously. ( DIVISION 4 GARBAGE SERVICE CONTRACT { Mayor Nash noted Division 4 Garbage Service recently purchased the Grady Chandler garbage service, with whom the City had a contract for sanitation services on certain routes and at Elkins Lake. He noted the staff recommends that a new contract with Division 4 Garbage Service be adopted by the Council for FY 1982 -1983, which service is being offered by Charles D. Williams and William D. Chaney of Conroe. Councilmember Dowling requested that the contract include a provision allowing either party to terminate the contract or a provision allowing for assignment of the contract. He suggested a thirty (30) day notice provision for either party to terminate this one year contract. Mr. Bounds, City Attorney, suggested a sentence be added to Paragraph 10, as follows: The contract can be terminated by either party upon 30 days written notic Councilmember Monday agreed with Councilmember Dowling that this should be added. Councilmember Dowling then made the motion to approve this contract, subject to this amendment and Councilmember Monday seconded the motion. i All were in favor and the motion passed unanimously. Councilmember Monday requested that in Sunday's City Hall News, that we advise the public that there will be a new contractor on certain routes and that the communication problems which have been incurred will be resolved immediately. COMPUTER FOR FINANCE DIVISION Mayor Nash presented the request and recommendation from the City Staff to award the bid for purchase of ! a computer for the Finance Division from National Cash Register via a three year lease - purchase, totaling 1 550,598.32 to be funded from Revenue Sharing as budgeted in Fiscal Year 1982 -1983. Councilmember Brown made the ' motion to award the bid as presented and Councilmember King seconded the motion. Councilmember Dowling voted q OPPOSED to this motion and all other Councilmembers and the Mayor voted for the motion. It therefore passed j 8-1. ORDINANCES ESTABLISHING SPEED ZONES ON IH -45 FEEDER ROADS Mayor Nash presented the Council with two ordinances establishing speed zones on IH -45 Feeder Roads within the city limits as recommended by the Texas Department of Highways and Public Transportation in response to the City's request for a review of those speed limits. ORDINANCE NO. 82 -22 AN ORDINANCE RELATING TO SPEED ZONES WHICH SPECIFICALLY DESIGNATES ADDITIONAL AREAS IN THE CITY OF HUNTSVILLE IN WHICH RATES OF SPEED OF THIRTY (30) MILES PER HOUR OR MORE ARE AUTHORIZED; RESCINDING ALL PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND DECLARING THAT ATTENDANT FACTS NECESSITATE IMMEDIATE ACTION. [CONCERNS IH 45 EAST,FRONTAGE ROAD SPEEDS.] Councilmember Monday made the motion to adopt Ordinance No. 82 -22 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. ORDINANCE NO. 82 -23 AN ORDINANCE RELATING TO SPEED ZONES WHICH SPECIFICALLY DESIGNATES ADDITIONAL AREAS IN THE CITY OF HUNTSVILLE IN WHICH RATES OF SPEED OF THIRTY (30) MILES PER HOUR OR MORE ARE AUTHORIZED; RESCINDING ALL PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND DECLARING THAT ATTENDANT FACTS NECESSITATE IMMEDIATE ACTION. [CONCERNS IH -45 WEST FRONTAGE ROAD SPEEDS.] Councilmember Monday made the motion to adopt Ordinance No. 82 -23 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. COMPREHENSIVE PLAN ELEMENT DRAFTS Planning Commission Chairman, Mr. Dick Wharton, presented and discussed the Comprehensive Plan Element Drafts to the Council. He reviewed the salient features of each document. The Council suggested several small changes in terms used. The Council unanimously expressed their sincere appreciation for the excellent work of the comprehensive plan committees for their diligent attention to the task of updating the City's Master Plan. Councilmember Monday made the motion to approve the Comprehensive Plan with%the stipulation that it be reviewed at least annually in each of its sections and Councilmember Brown seconded the motion. All were in favor. of the motion and it passed unanimously. In other business, Mr. Wharton advised the Council that the Planning Commission approved the preliminary and final plat for Northgate Meadows, Section II. He also reported that Commission member Grover advised the Commission of a traffic problem with children at the Middle School on Old Colony Road between the Louis Davis Gym and the school. The Commission, noted Mr. Wharton, supports measures which will reduce or alleviate any traffic hazard in this area to the children. CITY MANAGER'S REPORT 1. Noted completion of Telecable Inquiry regarding contract compliance. 2. Noted report on police response to fraternity house ordinance violations is being prepared. 3. Advised Chief Farrar and others inspected the used police vehicles in Austin and purchased nine units between $2,300 and $2,800, saving $4,000 on initial purchase. He noted the total spent is $24,667 and S29,700 was budgeted. He noted they are being repainted and refurbished at this time 4. Told Council the consultant has completed his preliminary report on the Airport Master Plan and that the Transportation Committee will be reviewing it tomorrow with Coffman 6 Associates and others interested. 5. Presented formal letter from Earnest Grover, Jr., Principal of Middle School, advising of the traffic hazard on Old Colony road between the gym and the school. Councilmember Brown suggested signing the street at Highway 190 noting it is not a through street during school hours and physically closing the far end of Old Colony Road during school hours. 6. Noted the calendar of events for the remainder of the month. COUNCIL ACTION suggested withholding the Certificate of Occupancy from the new Safeway Store until the adequately repair Normal Park street, Noted traffic problem on FM 2821 and FM 247 at the 4 -way stop. It was suggested an officer be sent to direct traffic there during peek traffic times. . Councilmember Dowling