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MIN CC 01/12/1982MMTES C ThE hUUTSVILLE CITY MLETI.L nebO Cci Tie: 121h DATiOF JA:IdAaf, A.j., 19dZiviki ThE CITY hALl . CCifiCIL ChTmaCRS, LOCATED AT 1212 AVENUE M IU Tin: CITY OP' e.!iTS'klbi.:, OF TEYAS Al hb0 P.M. The Council wet in regular session oltn the falloutog en.ber: OrnI.ebc: besh, %arra:, Eroun Larry COrlay E. Larry Dic.,sw. dertv L. C::011,,-, bill r3,1 L)elor., Curee ticClctneo Jane Ponday The cieettwa Called to order bi the ncnerunie I. n ;,..;ic:r. The inkucation was presented by h.r.1 P...irrend Don Schiel, Pastor of tne nantsville Christian Center. Thi Mayor Nash presented the illihutai of the Council I.Tieting cf Janoury 1932 to the Ecdczil for their considor.q: on. Cooncilaudmer Corley nede the r.'.atla Co acC4.0 toe 1,,,;,.11,1 and Counciliiie;:ber;Mhday seconded h,..! motion. All were in favor 4n.1 ,iasse4 AffEbblYa Or. Thomas C. Cole to discuss thenieed for a .irb.loce to tne seine/ orbibsece Or. Cole asked the Council's consideration fur 3 :3riaP:e td S31bLaf. brdin,n(e to allow for a preposed addition to his medical offices located at 12th and J Streets. ihirt of tne aPliticn would be a cn,er over a therapeutic swimming pool which hos teen cunstri.cted cr toe occ..ercy. he noted reetcration and rehabiti. tation of the old hum are also underway. he noted tne property tt or consideration for the National Register oil historic Places by the Cepirteelic of the Irterice of the J. S. C,),emr.■,nt. hs. rated in 3p)Ifin,; for a building !permit from the City, ne finds he'd te ineloation cf offs,t ordinance of 15 feet free tno city property Ibre. He described the historic property invol,eu ,2,11 101,1 Council he uebnrstiines it will consider in the future an ordinance to encourage pre tor,L h4 noted althouT,n his therapeutic voni Is back within the offset ordinance rre nn e,cl.sss4, tz,- cold the. 0,Lr3azp into tpp IS requirement. lin noted too any additions tn tnic old ie wnubt oo it; violation of till: hrOilitna:. a nlr h- ere built iflush uh the property nene Pipes, City ManSoer,.notd Vre S,?ttod ordnCe dce. rec ::11nv for variances, therefore, the renoest is before the Council tonioht. The Council exprsied trrrnt n finJing a solutico to the problem and Jsie the staff to address it and bring tack a recc;Irdfnditio, 1 t Chic il n-et i.eek. Cnuncilmember Monday isle! the staff to consider this recoest as it rierbains to nistcric stry.7.:,r.?S 100 study its a;OicIt'iliti to other historic Structures in the City. roily of nion wicti. build On 1.31 lin-s. Sin 1-old if are to encourice Preservation of historic structures, we elicit eeke it feesible for uoes to be wade usabbe In lieu of their ti'' - torn down. In this situation, she felt we sieiuld ;obi. st veriihse ;ecceJre. Oickerni noted perhaps there should be a general variance proce.we in the be 1 rI n certain sitoatich'. such as this. Counbilrerber Pouting reminded the stefi ob oohs cievisiars- i.hich eel ebeh ,Sisck.Ss0 ujlr 11-. design criteria runual union endued trade-offs, etc., and esreu If berip; tens concept could be re,if.ed in tcin situation. Mr. Pipes noted this co:Ist 1 not 1, oly Mayor Ndih asked that the staff hike a recc.oienesticn 1 k.t INTEL ; Comerclal Collection Sanitation Coot,; Gene Pipes, City Manager, presented the staff's ,a-- ''''-'itia, ta accept tee ickect biJ reetinj specifica- tions as offered by Wittke Iron Works in tne anourt of VIII,ki.4 fce s,.,t,in.:,r: of 0sy.-C1 sii-s t. -u 0. s,;er.! in 01, Comnercial Collection Pronram anJ lanced from S;:nitst;;..h L.ntrissois lood. Ir. Pipe; noted it ic also tce staff's desire to acquire One .ore 3J 2d.c..oCalus.r .,hisl uK :..sr.,..1..; to Ct to SI1,3`..00 . Crluncilnehb,r ,arown made the motion to accept the bid of Wittke Irno Cidel.s ih cee eii..et of Iild,324.no, wii,ch includes tne one additional sanatetion container rsted, to be paid fen.i. St: Contiheeie.. kbed eno C,nincilber i . 'King seconded tne motion. All were ir fiyor and the risticii }esed sehii osly, ,sphaltio Materials for Street Maintenance The City Ilanakier, Gene Pipes, presented 001 reocin..hdatior by otifi to eccept 10' .est hid reetind s;ecifi- cations submitted by White Mines in the aehJnt of Se0,710 iiir aspheicis eitolls to be osed ie “rett maincerande . 1 ,fild paid for from budgeted funds. CotncilneeteriProuh ihade bre ention to accept the bid of Iiiite Mines in the ),mount of S35,710 to be funded from haa;eted fund.; and s' iiviehik secondn en, netio,. ,F,..)1,y2.9 rieuil , Ind the motion Fissed uniniroucly. teroofing of the City Public Library The recennendation of the staff was presented b.,' tie City icelicier, Tent Ps, to accent toe lowest bid reeting specifications as offered by Shelly and Son in that ans,.,It of ;7,9;0 for reroofing the library. to Pe p)id Vrbal combined budgeted (55,500) and General Puna CohtinTin.iy (0 ,4i) fuolc. Cupncilpier kudges wade th --h3ti-al to accept the bid of Shelly and Son in the amount of S7,97d to be pid as outlined ati•avie and Gounoilreeter Sro,n iieconded the motion. All were in favor and tna motion pisced,uh.lniedosivo MAYOR'S l'Ionsitier the al.pointment of 4 il,nic ilia] Court JulLe Mayor tia50 then present of lir. 1 i; ; 1 ,n, 0- Itel prior 1-, .yrin111,1 to 11 1,14 ;ft, stIt t, 1 1,1i 1:- tr f A;,R t{ JAhUARY 12, 191:2 CITY COUNCIL MLCI1Uu MUTES He then reccx:iended Mr. Deloug for appointment as the City's Municipal Court Judge. Councilmember Bru..n ri de the notion to approve of the Mayor's appuintk,ent of k'•. DeLong and Couucilme:rber Pickens seconded the motion. All were in•favc.r and the notion passed unanin.ously. a Dedication of the Walker CcuntyLJai1 1 Mayor bash advised the Council that the Cuu.uiissiuners' CtwiL of 4:alker County, Texas has invited the MayLx i and Council to the dedication of the ldai4er County Jail on Friday, the 22nd day of January, 1562 at 4 :p P.M. E ":S Audit . Cc nci1; emLer King T1'L Arts Program Mayor Nash COUNCIL ACTION noted the LMS audit waS excellent. :. ;ie noted the ;.editors now rec ;,;,knd ari ariaual review with an audit only every three years. called the Council's attention to the iLank you letter front TIIL for $uLmittieg information in corq;etit:on for an arts .:ward. he noted although the City did not in the a. ;and, he ?s proud of our s:<Lilissi :rc and the 1ML is appreciative of our response. 1981 L19RARi' O0-.I:II iONS PEPOit Judy hunter, 1 ihr,rri.ur, then presented the 1931 Library Operation.. I( 1 u 't to the council, hiclnl i„it Ing the Halo elements of the dGCu ant. UORI: SESSION After a brief recess, the Council reasse' ;;bled in a r-cork session. as scheduled. AN EXECUTIVE SESSION After the work session, the Council entered an executive session to discuss real estate matters. 1,DiDOR':.1[NT I;::.. *ectfully submitted, utir DeShaw, City Secretary Jaru ry 12, 1982 MINUTES OF THE HUNTSVILLE CITY COUIit1L METING HELD ON THE 12Th DAY OF JANUARY, A,D., 1932 IN THE CiTY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M ill TIIE CITY OF IIUiITSVILLE, CO'UiNTY OF WALKER, TEXAS AT 7 :00 P.N. Tne Council met in regular session with the following meebers present: William V. Nash, Mayor Murray A. Brown Larry Curley E. Larry Dickens Jerry. L. Dowling Bill Hodges Delora King Gorea McGlctnen Jane Monday The meeting was called to order by the Honorable William V, hash, Mayor. The invocation was presented by the Reverend Don 5chiel, Pastor of the Huntsville Christian Center. CONSIDER THE MINUTES OF THE PREVIO'1; MEETING ayor Nash presented the minutes of the Council Meeting of January 5,,1982 to the Council for their consider den. Councilmember Corley made the motion to accept the minutes as prepared and Councilmember Monday seWrd_d ha motion. All were in favor and the motion passed unanimously_. ATTENDING CITIZEN Dr. Thomas C. Cole to discuss the need for a variance to the setback o Dr. Cole asked the Council's consideration for a variance to the setback ordinance to allow for a proposed addition to his medical offices located at 12th and Avenue J Streets. Part of the addition would be a cover Over a therapeutic swimming pool which has been constructed cn the property. He noted restoration and rehabili- tation of the old home are also underway. He noted the property is eligible for consideration for the National Register of Historic Places by the Department of the Interior of the U. S. Government. He noted in applying for a building permit from the City, he finds he'd be inviolation of the offset ordinance of 15 feet from the city property line, ile described the historic property involved and told the Council he understands it will consider the future an ordinance to encourage preservation of historic homes. He noted although his therapeutic ',Nil Is'back wi hin the offset ordinance requirements, any enclosure of the pool would there encroach into the 15 foot requireninS�t He noted too any additions to this old holm, would he in violation of this ordinance as older homes were built flush on the property lines. Gene Pipes, City Manager, :noted the Setback ordinance does not allow for variances, therefore, the reeoelt is before the Council toninht, The Council expressed an interest in finding a solution to the problem and asked the staff to address it and brinn back a recommendation to the Council by net week. Councllrrenber Hondas asked the -staff to consider this request as it pertains to historic structures and study its al'plIcebility to other historic structures in the City, many of which were build on lot lines. She noted if we are to encourage preservation of historic structures, we must make it feasible for them to be made usable in lieu of their being torn down. In this situation, she felt we should look at a variance procedure. Councilmember Dickens noted perhaps there should be a general variance procedure in the ordinance which could be applied in certain situaei such as this. Councilmember Dowling reminded the staff of "bonus provisions" which had been discussed under the design criteria manual which allowed trade -offs, etc., and asked if perhaps this concept could he reviewed in thie ituation. Mr. Pipes noted this concert wus not used, only discussed. Mayor Nash asked that the staff have a recommendation by next week. INTERNAL SERVICES Purchasing Commercial Collection Sanitation Contaeicr's Gene Pipes, City Manager, presented the staff's recoaa,endacion to accept the lowest bid meeting specifica- tions as offered by Wittke Iron Works in the amount of 515,774 for containers of assorted sizes to be used in the Commercial Collection Prrnram and funded from Sanitation Contingency Fund. Mr. Pipes noted it is also tee stiff's desire to acquire one more 30 Yd.container which would increase the curt to 513,324.00. Councilr:"reer Grown made the motion to accept the bid of Wittke Iron Works in the amount of Sid,324.UJ, which includes the one additional sanitation container requested, to be paid from Sanitation Contingency fund and Carncil;rerber King seconded the motion. A11 were in favor and fire motion passed unaniiaously_ sphaltic Materials fur Street Maintenance The City Manager, Gene Pipes, presented the recommendation by staff to accept the lowest bid meeting sterifi- ations submitted by White Mines in the amount of 535,710 for asphaltic neterials to be used in street craintenance; nd paid for from budgeted funds. Cou.eilmember drown made the motion to accept the bid of 4`site Mines in tee mount Of $75,710 to be funded from budletal funds and Cnunciln,erder Monday seconded the met cn. _,111__were yin Haynes nd the motion passed unanimously. eroofing of the City Public Library The recommendation of the staff was presented by the City Manager, Gene Pipes, to accept the lowest bid eeting specifications as offered by Shelly and Son in the amount of 87,970 for reroofing the library, to he paid combined budgeted ($5.500) and General fund Contingency (5:,470) funds. Coancllonurber Hodges made the ' ti ;n . o accept the bid of Shelly and Son in the amount of $7,9:0 to be paid is outlined above and Councilnerber Src.rn seconded the motion. All were in favor arid the motion passed unanir.ousle. MAYOR'S REPORT—William V. lash Consider the . pointment of a Municipal Court J.va:ru Mayor flash then presented the ere- of Mr. itoberf I]rl.rrr i, an air; wi :h [h= fen• of 'enni11 : h':,rgan_ d prinr to jrrining this law firm news, M., r1i,rtrvl , J7, l t ;.rYa; D. :,,.err,, ;.nt .:r i; ■rk,cti ;,•, ;. FA:J1 104-1,06'. N JANUARY 12, I9e2 CITY COUNCIL ML11I.0 hlhdlCS 1 ee then reccci,:knded Er. belong for appointment as the City's Euhicil.al Curt Jud9e. Councilhwh.t.er flro,n kieCe tne motion to approe 01 the Mayor's api.oihtr,c,ht of Er. ..kLong and Councilmeller Pickens seconded the motion. All were in- favc.r and the motion_passed unr Dedication of the Walker CountLJail Mayor N.3:11 advised the Council that 111L: iLther.d (f Wailr County • Ie fed the Mcy,..r and Council to the dedication of the Waller Lcunty Jail on Friday, the 22nd day of January, 1982 at 44.) P.E. P'S Audit Councilmec.ber 1:in9 -NT Arts Program Mayor Hash COuNCILACTlON noted the LtS audit via, excellent. She noted the .:,:*.itors recomm_nd annual yeview with an audit only every three years. called the Council's attention to the thank you letter free TML for submitting information in conoetition for an arts ard. He noted although the City did not win the a4ard, he is proud of our s:.L6,ission and the 1ML is appreciative of our respense. 1981 LlbkAkY OEYA1 OS kEPORT Judy hunter, t r i , then prest•nicil 11.e 1981 L ihrary 014:ration!. k■Tort to LI,: toom.11 , ijl iota Inu 11,o in elements of tne ducuraent. WURK 81 188 After a brief recess, the Council reasseabled in d work session, as tcheduled. AN EXECUTIVE SESSION After the work session, the Council entered an executive session to inSCUSS real estate ;hatters. i,DJOURANT ectful )j)\ akkl • ufn LeShaw, City Secretary January 12, 1982