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MIN CC 06/21/1983., PC1wDAGE 308, BOOK "N" MINUTES OF JUNE 21, 1983 • MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 21ST DAY OF JUNE, A.D., 1983 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 7:00 P.M. The Council met in regular session with the following members present: William V. Nash, Mayor Murray A. Brown Larry Corley Stephen E. Davis Jerry L. Dowling Bill Hodges Percy Howard, Jr. Jane Monday Bob Tavenner The meeting was called to order by the Honorable William V. Mash, Mayor. The invocation was given by the Reverend Ron Petty of the Wesley Foundation. CONSIDER THE MINUTES OF THE PREVIOUS MEETING Councilmember Monday made the motion to approve the minutes of the previous meeting of June 7, 1983 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. CONSIDER PURCHASE OF GIBBS BROTHERS & COMPANY'S WATER AND SEWER SYSTEM Councilmember Monday made the motion to approve a contract to purchase a water and sewer system owned by Gibbs Brothers & Company in the New Addition area and beyond to Fish Hatchery Road in the amount of $22,500 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. CONSIDER A LEASE AGREEMENT FOR FIXED BASE OPERATOR AT THE HUNTSVILLE MUNICIPAL AIRPORT Mayor Nash noted the lease agreement should be amended in Article IV, "Payment and Charges," to reflect the discussions of last week regarding the rental fee of $.03 per gallon on all aviation fuel, noting the Council requested that this be on a percentage basis and the percentage should be 1 1/2 percent of aviation fuel costs should be paid to the City. Councilmember Brown then made the motion to approve the lease agreement for Fixed Base Operator at the Huntsville Municipal Airport with this change in fuel cost reimbursement from cents to percent as indicated by the mayor and Councilmember Hodges seconded the motion. All were in favor and the motion passed unanimously. CONSIDER ORDINANCES 83 -18 and 19 APPROVING REVISIONS TO DESIGN STANDARDS Gene Pipes, City Manager, asked the Council's consideration of two additional changes to the revisions sent to the Council. The first change would be to allow apartment -type condominiums to be constructed without indi- vidually metered water service. The second change would provide uniformity in setback requirements between Building Code and Subdivision Ordinance by changing the setback footage from 10 feet to 5 feet as the minimum side setback and the minimum rear setback for urban residential, duplex /apartment and commercial and industrial lot types. The Mayor noted that since the Planning Commission had not reviewed these changes, he would prefer that they have that opportunity before the Council takes action on these two changes. The Council generally agreed to refer these changes to the Planning Commission and to await their recommendations back to the Council. The Mayor then presented the two ordinances which were presented to approve the revisions to the design standards in the Design Criteria Manual as developed and presented on June 8, 1983. The ordinances are listed in caption form as follows: ORDINANCE MO. 83 -18 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING CHAPTER 30, COMMUNITY DEVELOPMENT, OF THE CODE OF ORDINANCES, BY AMENDING ARTICLE II, SUBDIVISIONS, AND ARTICLE IV, BOUNDARY LINE ADJUSTMENTS; PROVIDING A PENALTY OF UP TO $200.00 FOR CERTAIN OFFENSES; PROVIDING REPEALING AND SAVINGS CLAUSES; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. ORDINANCE NO. 83 -19 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE CITY OF HUNTSVILLE DESIGN CRITERIA MANUAL BY CHANGING THE DEFINITION OF A RESERVE TRACT; DEFINING WHEN CERTAIN LOCAL STREETS ARE ACCEPTABLE; CHANGING LOT DESIGN CRITERIA, ESTABLISHING CERTAIN PLATTING REQUIREMENTS FOR DEVELOPMENT OF RESERVE TRACTS, REQUIRING INSTALLATION OF VACUUM RELIEF VALVES ON CERTAIN WATER LINES; ESTABLISHING STANDARDS FOR INSTALLATION OF SEWER TAPS; APPROVING USE OF CERTAIN ALTERNATE DRAINAGE CALCULATIONS; CHANGING SUBDIVISION MONUMENTATION STANDARDS: PROVIDING A PENALTY OF UP TO $200 FOR CERTAIN OFFENSES; PROVIDING REPEALING AND SAVINGS CLAUSES; AND PROVIDING FOR THE PUBLICA- TION AND EFFECTIVE DATE HEREOF. Councilmember Monday made the motion to approve of both Ordinances No. 83 -18 and 83 -19 and Councilmember Howard seconded the motion. All were in favor and the motion passed unanimously. 1 CONSIDER ORDINANCE NO. 83 -20 CHANGING THE NAME OF THE DESIGN CRITERIA MANUAL Gene Pipes, City Manager, then presented the caption of this ordinance, as follows: ORDINANCE NO. 83 -20 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING CHAPTER 30, COMMUNITY DEVELOPMENT, OF THE CODE OF ORDINANCES OF THE CITY OF HUNTSVILLE, TEXAS, BY CHANGING THE NAME OF THE CITY OF HUNTSVILLE DESIGN CRITERIA MANUAL (1982) TO CITY OF HUNTSVILLE SUBDIVISION DESIGN STANDARDS (1982); AND MAKING OTHER PROVISIONS RELATED THERETO. CONSIDER RESOLUTION NO. 83 -7 AMENDING THE RETIREMENT PROGRAM Councilmember Monday made the motion to accept the resolution amending the retirement program to change the terminate charges on employee's voluntary contributions so that it is clear that 1) any expense caused by a participant receiving a distribution in a form other than an annuity from his voluntary contributions account for whatever reason will be charged against the voluntary contri- butions account of the participant receiving such a distribution; 2) any expense caused by a participant receiving a distribution in a form other than an annuity from his employer contributions account and mandatory employee contributions account for whatever reason will be paid by the employer; and 3) the employer shall provide all of the costs of administration of the trust, and will also pay any investment -loss charge or deposit administration termination charge which may be made under the pro- visions of the deposit administration contract should the contract be discontinued because of plan termination, or discontinued for any reason other than plan termination. Councilmember Hodges seconded the motion. All were in favor and the motion passed unanimously. The caption of this Resolution is listed below. RESOLUTION NO. 83-7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE RETIREMENT PROGRAM FOR THE EMPLOYEES TO CHANGE TERMINATE CHARGES ON EMPLOYEE'S VOLUNTARY CONTRIBUTIONS. CONSIDER ORDINANCE NO. 83 -21 ESTABLISHING NO PARKING ZONES ON 10TH STREET AND AVENUE Q Mayor Nash then presented this ordinance, the caption of which is as follows: ORDINANCE NO. 83 -21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING CHAPTER 12, MOTOR VEHICLES AND TRAFFIC, OF ITS CODE OF ORDINANCES BY ESTABLISHING NO PARKING, NO PARKING /NO STANDING, AND 10 MINUTE PARKING LIMIT ZONES, ALONG PORTIONS OF 10TH STREET AND AVENUE Q; PROVIDING A PENALTY OF UP TO $200 A DAY FOR CERTAIN VIOLATIONS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE PARKING ZONES; AND PROVIDING FOR THE PUBLICATION AND EFFECTIVE DATE HEREOF. Mayor Nash requested a slight change in the wording of the location for the ten minute parking zones and the no parking, stopping or standing zones on 10th Street so that they now read ten minute parking zones will be on 10th Street from Avenue 0 to 30' west of Avenue O; no stopping, standing or.parking from Avenue N to 175' east of p Avenue P on south side;, from AvenuepN to Avenue 0 on north side, arid from 30' west of AvenuieS0rtot175' east of Avenue on the north side; and no parking on Avenue s east side from lth Street to Councilmember Brown made the motion to approve of this Ordinance No. 83 -21 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. CONSIDER ORDINANCE NO. 83 -22 REVISING FEES FOR PUBLIC IMPROVEMENTS CONSTRUCTION Mayor Nash then presented Ordinance No. 83 -22, the caption of which is as follows: ORDINANCE NO. 83 -22 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING CHAPTER 30, COMMUNITY DEVELOPMENT, OF ITS CODE OF ORDINANCES, BY ALTERING PERMIT FEES FOR CONSTRUCTION, ALTERATION, AND REMOVAL OF PUBLIC IMPROVEMENTS; AND MAKING OTHER PROVISIONS AND FINDINGS RELATED THERETO. Councilmember Corley made the motion to adopt Ordinance No. 83 -22 and Councilmember Monday seconded the motion. All were in favor of this motion and it passed unanimously. CONSIDER ORDINANCE NO. 83 -23 ESTABLISHING STOP SIGNS Mayor Nash then presented this ordinance, the caption of which is as follows: ORDINANCE N0. 83 -23 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, DECLARING 7TH STREET AT AVENUE F AND 9TH STREETS AT AVENUE I TO BE STOP INTERSECTIONS; PROVIDING FOR THE POSTING OF STOP SIGNS ON 7TH STREET AND 9TH STREET AT SUCH INTERSECTIONS; PROVIDING A PENALTY OF UP TO $200.00 FOR CERTAIN VIOLATIONS; AND MAKING OTHER FINDINGS AND PROVISIONS RELATED THERETO. Councilmember Monday made the motion to adopt Ordinance No. 83 -23 and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. CONSIDER RESOLUTION NO. 83 -8 AMENDING THE PERSONNEL POLICIES ,Mayor Nash then presented Resolution No. 83 -8, the caption of which is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE PERSONNEL POLICIES OF THE CITY OF HUNTSVILLE; AMENDING THE PROCEDURES FOR PERFORMANCE EVALUATIONS; CHANGING THE DESIGNATED SALARIED AND OPEN SALARIED EMPLOYEES; AND MAKING OTHER PROVISIONS RELATED THERETO. Councilmember Corley made the motion to adopt Resolution No. 83 -8 and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. The Council requested the staff to recommend a new name designation for "Building Maintenance Man," and incorporate it into this resolution when it is done. CONSIDER A TRANSFER OF AN EMPLOYEE POSITIOPI FROM UTILITY MAPPING TO THE SOUTH SEWER PLANT Councilmember Monday made the motion to approve of an employee position transfer from Division 62 (Utility Mapping) to Division 65 (South Sewer Plant), as recommended by staff due to work demands and Councilmember Corley seconded the motion. All were in favor and the motion passed unanimously. Page 310, Book "N" -- June 21, 1983 Council Meeting Minutes CONSIDER THE APPRAISALS OFFERED FOR EASEMENTS IN THE NEW ADDITION AREA Mayor Nash presented the three appraisal reports on New Addition properties from the primary appraiser, Mr. Robert Conner, noting the staff recommends their approval, and the Council's consideration of establishing just compensation to be market value, as identified in the primary appraiser's report, and the authorization of the City staff to distribute letters offering to purchase right -of -way parcels, as per established just compen- sation amounts. He noted the appraisals of the three tracts are as follows: TractsK7 -9, $439.00; K7 -10, $351.00 and K7 -11, S316.00. Councilmember Brown made the motion to approve of the primary appraiser's report and to establish just compensation to be market value and to authorize the staff to distribute letters offering to purchase right -of- way parcels as per established just compensation amounts and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. CONSIDER UTILITY EXTENSION REQUESTS FOR WATER AND SEWER SERVICES IN THE SHADY LANE AREA Councilmember Brown made the motion to approve of the utility extension requests for water and sewer services on the north side of Shady Lane from Highway 19 to the creek, plus one water extension to one house in accordance with the utility extension plans of the City with the city's share of $10,656 for the sewer exten- sion and $1,255 for the water extension to be paid for from budgeted funds and Councilmember Monday seconded the motion. All were in favor and the motion passed unanimously. CITY MANAGER'S REPORT - -GENE PIPES Report on Proposed Use of Revenue Sharing Funds Public HearintHe1d on June 13, 1983 Gene Pipes provided the Council with a copy of the minutes of the Public Hearing on the proposed use of Revenue Sharing Funds. He advised that two groups appeared before him in this hearing; namely, the Grandpersons Center and the Huntsville Arts Commission, requesting $90,000 and $31,500, respectively. He noted the Arts Commission hopes to obtain their funds from the hotel -motel occupancy tax revenues, but is concerned that if those funds do not allow them to have this level of budget, that funds could be obtained from revenue sharing to supplement the needed budget for 1983 -1984. The Grandpersons, Inc. requested $90,000 plus for use in building a larger (5,000 square foot) recreation building for the Grandpersons. Mr. Pipes noted the Chamber was full to capacity with interested grandpersons. He presented the Council with a letter request from Jo Palmer of the Grandpersons, Inc. and statistical information on the Center in support of this request. Employees' Medical Insurance Recommendations Councilmember Monday made the motion to approve of the continuation of the present level of benefits for employee and dependent medical insurance after consideration of the additional rate increase and costs to retain this level of benefits at $200 deductible and 80% of hospital charges up to $2,500 and Councilmember Davis seconded the motion. All were in favor and the motion passed unanimously. Missouri Pacific Railroad Crossing Participation Gene Pipes noted Missouri Pacific Railroad Company in Spring, Texas has communicated with the City its interest in upgrading the existing timber grade crossings at Sycamore Street and Avenue I. Mr. A. W. Rees, Jr. General Manager, noted Missouri Pacific would furnish the necessary full depth solid timber crossing material for these crossings for $5,200 cost to the City and will, at its own cost, provide all other necessary material and labor to install the crossings. He noted Mr. Poteete, Director of Public Works, also submitted his estimate for repairs of the Avenue 1 crossing at a total cost of $59,300 with $50,000 being for drainage work; and for repairs to the Sycamore Avenue crossing at $6,650 (no drainage changes). The Council noted they wish to proceed with this project, now that Missouri Pacific Railroad has shown interest in the crossings. The city staff was asked to include this project in the priority list of projects to be funded so that it can be addressed when the budget is discussed. Capital Improvements Program Presentation Gene Pipes then presented each of the Council with their copy of the staff's capital improvements program, He noted a worksession is scheduled for June 28 with the members of the Planning Commission to review in detail the recommendations within this program. MAYOR'S REPORT -- William V. Nash Appointment of Council Committees for Audit and Personnel Mayor Mash then appointed the Audit Committee to consist of Councilmember Corley as Chairman and Council - members Brown, Tavenner and Howard as members. He then appointed the Personnel Committee with Councilmember Dowling as Chairman, and Councilmembers Davis, Hodges and Monday as members. COUNCIL ACTION Councilmember Monday asked for a report on the plans for handling July 4 traffic; status of fireworks; readiness of Dr. Etheredge for the fireworks display, etc. Councilmember Davis -- asked if the City could obtain "stick on" insignias representing Huntsville for use in distributing to others at meetings or for other purposes. This would be investi- gated further by the City for a report back to the Council on ideas and costs. Councilmember Brown -- noted he has received complaints about the "For Your Information" column in the Item because it reported the dollar amounts of citizens' projects in the community. He was joined by other members of Council who had also received complaints. Councilmember Davis -- asked Gene Pipes, City Manager, to report on the EMS meeting. Mr. Pipes noted TDC has asked that the local EMS service provide ambulance service to TDC as mandated by the federal courts as a requirement. He noted the EMS Board will discuss this more thoroughly in its next meeting. He noted he reminded TDC that the EMS Board is merely an advisory board to the Council and to the County Commissioners and that the final decision rests with those two elective bodies. Mayor Nash asked Mr. Pipes to put this statement in official letter form from the City to TDC. ADJOURNMENT