Loading...
MIN CC 11/20/1987 (2)MINUTES OF THE COUNCIL MEETING OF NOVEMBER 20, 1987 "BOOK 0" 974 MINUTES OF AN EMERGENCY HUNTSVILLE CITY COUNCIL MEETING HELD ON NOVEMBER 20, 1987 IN THE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, WALKER COUNTY, TEXAS AT 12:15 P.N. The Council met in an Emergency Session with the following members present: Jane Monday, Mayor 0. Eugene Barrett Ila G. Gaines William B. Green William L. Hammock Percy Howard, Jr. William H. Knotts, Jr. Members absent: Gary Bell James L. Carter City Officers Present: Gene Pipes, City Manager Ruth DeShaw, City Secretary Scott Bounds, City Attorney FORMAL SESSION Mayor Monday then called this emergency meeting open. She noted the nature of this emergency is the need to reinstate city warehouse operations with the use of this restored power. Consider contract for electrical service to the City's warehouse to restore electrical power that was damaged by the recent storm. Mr. Gene Pipes, City Manager, advised the Council the staff has tried several options in order to make due with the current situation, one of which included using a portable generator just to power temporary lights, strung on Romex wire to the offices and the warehouse so the city could continue to operate, but when it got cold, it was not satisfactory at all. He said it may be six weeks to two months before the final repairs are made, during which time, we could incur some extremely cold weather. He said the staff has been looking at what it could do to make a temporary electrical feed to the warehouse. The insurance will provide for temporary continuation of business type expenses, he said, but the temporary feed idea will be more expensive than a permanent installation that will need to be installed eventually. Mr. Pipes reminded the Council the storm hit the southwest corner where all of the electrical feed comes into the building, so to make the repairs on the building, all of the panel boxes, weatherhead, etc. will have to be moved. He said the staff suggests that both the temporary and permanent electrical feed be moved to the mechanical room, which is beside the office in the middle of the building, or what will be the middle of the building after i,t is expanded; the city plans to expand this year the rest of the warehouse facility - -the four garage bays - -out the east end of the building, so some of this electrical work will have to be done anyway. He said we will then build this temporary service as a permanent service in this pressure room there beside the shop that now exists. He said the insurance company has been contacted and is agreeable to the work, noting the staff electrician's time and labor will be carefully documented for reimbursement also by the insurance company. Mr. Pipes advised bids have been taken on the amount of materials necessary. One bid is from Builders Electric Supply of Conroe in the amount of $4,449, and the second bid Is from Ward Electric Supply of Huntsville, in the amount of $5,898. He said a "no bid" was received from McCaffety Electric of Huntsville. These materials need to be ordered immediately as it will take about seven working days to get it here and then some time for the in -house staff, licensed electricians to install this service, Mr. Pipes reported. It was noted because of the upcoming holidays and anticipated delays because of state -wide storm related supply demands, it is important that the Council authorize this expenditure now so the order can be placed. Councilmember Green made the motion to accept the low bid of Builders Electric Supply of Conroe in the amount of $4,449 for electrical supplies as discussed above, and Councilmember Howard seconded the motion. All were in favor and the motion passed unanimously. Next City Council Meeting (December 1, 1987 for two items) Mr. Pipes noted he will likely be calling the Council together on Tuesday, December 1, 1987 at noon or a time convenient for a quorum of the Council, to award the bid for reconstruction /repair of the city's warehouse damaged recently by a tornado. He said the plans and specifications for this repair work are now being prepared by Larry Lassiter, and will be ready in time to send out for bid so that by November 30, the various companies will be able to provide the city with a quotation for this work. December 1 will be the earliest the Council can meet to award this bid, he said. Another matter to be considered in this meeting on December 1 will be authorization, by Resolution, to submit a grant application to H.U.D. for a Community Development Block Grant. Mr. Pipes advised that Mr. Glenn Isbell, Director of Engineering Design, has been preparing estimates for Mr. Dale Brown, City Planner, to prepare this application. The deadline for this submission is December 3, 1987. ADJOURNMENT Respectfully submitted, Ruth DeShaw, City Secretary November 20, 1987