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MIN CC 11/17/1987 (2)na..v,LJ VI I.UYLI•WLA Li, 17V1 140.11AW UUVI\ V Y/3 MINUTES OF THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 17TH DAY OF NOVEMBER, 1987 IN THE HUNTSVILLE CITY HALL COUNCIL CHAMBERS, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6:45 P.M. The Council met in regular session with the following members present: Jane Monday, Mayor Member absent: William L. Hammock City Officers Present: 0. Eugene Barrett Gary Bell Gene Pipes, City Manager James L. Carter Ruth DeShaw, City Secretary Ila G. Gaines Scott Bounds, City Attorney William B. Green Percy Howard, Jr. William H. Knotts, Jr. FORMAL MEETING Mayor Jane Monday called the meeting to order. CONSIDER ORDINANCE Consider Ordinance No. 87 -38 concerning claim and delivery -- certificates of obligation to John Henry Niederhofer, Jr. at 7.3 percent interest for four years in the principal amount of $53,000 for the Sanitation Department, as planned in the FY 1986 -87 budget. Gene Pipes, City Manager, advised the staff ordered the dump truck for the Sanitation Department last spring because of the length of time for delivery. He presented the low bid of John Henry Niederhofer, Jr. in the amount of 7.3 percent, as captioned above, noting that four other bids were received, ranging from 8.6 to 11.75 percent. He then recommended the award of this bid to Mr. Niederhofer. He then presented this ordinance, the caption of which is as follows: ORDINANCE NO. 87 -38 AN ORDINANCE AUTHORIZING THE ISSUANCE OF A CITY OF HUNTSVILLE, TEXAS, EQUIPMENT ACQUISITION CERTIFICATE OF OBLIGATION IN THE AMOUNT OF 853,000; AND CONTAINING OTHER PROVISIONS RELATED TO THE SUBJECT. Councilmember Barrett made the motion to adopt Ordinance No. 87 -38 and Councilmember Howard seconded the motion. All were in favor and the motion passed unanimously. EMERGENCY ITEM Consider authorization to award contract for repair of the City's warehouse located at the Service Center on Highway 75 North, which was damaged by the recent storm. (NATURE OF EMERGENCY: To prevent damage to the city's inventory being stored within the warehouse.) Mr. Gene Pipes, City Manager, advised the Council that the severe storm that visited Huntsville approximately 7:10 A.M. on Monday, November 16, 1987, brought with it a tornado that heavily damaged the City's warehouse. He said preliminary estimates of the damage to the building were suggested at $10,000, however, he feels certain that when all damage is finally realized, this cost will be well in excess of that amount. Mr. Pipes noted the damaged building was one of the most structurally strong buildings, in terms of steel skeleton and design. He said it took a direct hit by the tornado on the southwest corner. He noted several fiberglas manhole covers were sucked up and deposited several hundred feet away on the back end of the property heading toward the Wynne Unit. He said it hit high enough on the building that it did not pick up anything else. Mr. Pipes requested a $2,000 authorization for C & 0 Construction Company (Mr. Doug Sanders) to put a $2,000 temporary roof on the warehouse portion of the facility. He said the inventory in the warehouse had been covered up as much as possible during the storm, but if we were to receive another severe rain during the next six (weeks or two months (construction time), we could suffer additional damage to 1/3 of this building, which is completely finished out with sheetrock, office space, records, storage, etc. He advised the insurance estimator from GAB Insurance Services, Inc. of Conroe reviewed the site yesterday and today and met with several interested contractors on site. He said the solution is to authorize the $2,000 expenditure for the weatherproofing, as much as ossible, of this area while we get a structural engineer (Mr. Larry Lassiter, who has worked with us in the past) to come in to evaluate the damage and prescribe, by a written set of specifications, what actually needs to be repaired. He said it is very difficult to take bids on a public project like this when no one really knows the full extent of the damage until we take away all of the damaged parts. He said there are some good size structural pieces that are twisted, bent and probably cannot be made to function in the building. He said the building is insured with a 52,500 deductible, but all other reasonable repair costs will be the responsibility of the insurance company. He said this temporary top on the warehouse portion will get the city back into the safe zone from further damage occurring in the meantime. He said the city has also lost total electrical power in this building because the tornado hit on the side of the building where the primary feed came in (this is the part torn away). He said it is extremely risky to restore power there until the electrician works through the whole thing. He said the city will probably contract for that work separately. He said this feed may be moved to a back corner or somewhere else on the building so we can work through it and have power to the building while the rest of the repair work is being done. Councilmember Green made the motion to authorize the City Manager to enter into a contract with C & B Construction Company in the amount of $2,000 to put a temporary cover over the damaged building, which is a reimbursable expense from the insurance company and Councilmember Barrett seconded the motion. All were in favor of the motion and it passed unanimously. CITY MANAGER'S REPORT Calendar -- Mr. Pipes presented a calendar for the next several months showing council meetings and other city re iateedactivities, and the dates of his planned vacation time, for their information. Monthly Sales Tax Report -- Mr. Pipes advised the November figures are in at $202,607.60, which is up (approximately $7,800) from the previous six years' November figures and these figures reflect September sales. He noted November figures reflect a quarterly tax payment for some of the smaller sales tax customers. He said this represents a substantial increase for the calendar year, but we are still 2% behind. He said these figures would still not reflect the new, broadened state sales taxes that went into effect October 1. He noted the taxes will be over a broader base, therefore, there will be more revenue coming to the city. City's Annual Picnic Costs -- Mr. Pipes, City Manager, advised last year's picnic cost $2,298.80 and this year, we spent $2,358.00, which is slightly higher because of changes made in the food, etc. He said this year we had $814 in longevity service awards. He said there were at least 300 people in attendance. • ADJOURNMENT Respectfully submitted, Ruth DeShaw City Secretary