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Monthly Posted Agenda - 6/1/2013 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair I Maria McIver James Anderson � d' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA MONDAY,JUNE 3,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the June 3,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,'n compliance with Chapter 551,Texa overnmepkFcode. r--J&Pk DATE OF POSTING: ✓ I? / t TIME OF POSTING: L oo lord,City Secretary DATE TAKEN DOWN: �, CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair Maria McIver James Anderson �G�d' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA MONDAY,JUNE 3,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 3,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public t all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551 Texts Government C e. t DATE OF POSTING: J go �� ! TIME OF POSTING:,4: Woodward,City DATE TAKEN DOWN: (r CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 James Fitch,Position 1 c�v,�� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA RECEPTION (S:OOPM)-REGULAR SESSION(6:OOPM) TUESDAY,JUNE 4,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), two working days prior to the meeting for appropriate arrangements. RECEPTION [S:OOPM — Large Conference Room] — A reception to celebrate graduating seniors who are children of City employees and recipients of Employee Scholarship Fund grants,supplied through employee donations. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Presentation of Employee Scholarship recipients - Unveiling of the new Fire Department video - Buxton will present information on completion of the Retail Recruitment and Retention Solution contract with the City. 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-23 to remove 501.6 Gas & Oil Wells from Chapter 5 of the Huntsville Development Code.[Aron Kulhavy, Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on May 21,2013 and the Workshop held on May 23,2013. [Lee Woodward,City Secretary] b. Approve Ordinance 2013-27, updating the Employee Policy and Procedure Manual Section 9.05, Electronic Communications Policy and Section 10.10 Cellular Telephones Policy,2nd reading. [Chris Vasquez, IT Director and Missy Davidson, Interim Human Resource Director] c. Approve an interlocal agreement with the Sam Houston State University Sam Houston Memorial Museum for the disposal of three(3)decorative light poles.[Billie Smith, Procurement Manager] d. Approve Ordinance 2013-24 creating a Municipal Setting Designation(MSD)located near the intersection of Avenue I and South Sam Houston Avenue,2"d reading. [Aron Kulhavy, Director of Community and Economic Development] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to approve Task Order No. 7 with Schaumburg and Polk, Inc. (SPI)for final design of Old Colony Road Gravity Sanitary Sewer(OCR) Project Phases V& VI,08-10-31 and 08-10-32.[Aron Kulhavy, Director of Community and Economic Development] b. Presentation, discussion, and possible action to approve Ordinance 2013-27 to remove section 501.6, Gas and Oil Wells from Chapter 5 of the Huntsville Development Code, 1s' reading. [Aron Kulhavy, Director of Community and Economic Development] 8. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve Ordinance 2013-29 to amend Chapter 14 of the Code of Ordinances by adding a new article VI "Secondhand Jewelry and Precious Metal"; making other provisions and findings thereto;and declaring an effective date, 1"reading.[Councilmember Fitch] b. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the evaluation and job duties of City Manager Matt Benoit.[Mayor Woodward] 13. RECONVENE a. Take action, if necessary,on items addressed during Executive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift; 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087- deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the June 4,2013 City Council Agenda was peed on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, wwwf hi ntsvilletx.gov, i c pI ance with Chapter 551,Texas Gove ent C e. DATE OF POSTING: TIME OF POSTING: '�- G e pm ' t Lee W brd,City Secretary TAKEN DOWN: a pm -�f CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 (M Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA RECEPTION (5:00PM)-REGULAR SESSION(6:OOPM) TUESDAY,JUNE 4, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. RECEPTION [5:OOPM — Large Conference Room] — A reception to celebrate graduating seniors who are children of City employees and recipients of Employee Scholarship Fund grants,supplied through employee donations. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Presentation of Employee Scholarship recipients - Unveiling of the new Fire Department video - Buxton will present information on completion of the Retail Recruitment and Retention Solution contract with the City. 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-23 to remove 501.6 Gas & Oil Wells from Chapter 5 of the Huntsville Development Code.[Aron Kulhavy, Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on May 21,2013 and the Workshop held on May 23,2013. [Lee Woodward,City Secretary] b. Approve Ordinance 2013-27, updating the Employee Policy and Procedure Manual Section 9.05, Electronic Communications Policy and Section 10.10 Cellular Telephones Policy,2nd reading. [Chris Vasquez, IT Director and Missy Davidson, Interim Human Resource Director] c. Approve an interlocal agreement with the Sam Houston State University Sam Houston Memorial Museum for the disposal of three(3)decorative light poles.[Billie Smith, Procurement Manager] d. Approve Ordinance 2013-24 creating a Municipal Setting Designation(MSD)located near the intersection of Avenue I and South Sam Houston Avenue,2"d reading.[Aron Kulhavy, Director of Community and Economic Development] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to approve Task Order No. 7 with Schaumburg and Polk, Inc. (SPI) for final design of Old Colony Road Gravity Sanitary Sewer(OCR) Project Phases V& VI,08-10-31 and 08-10-32.[Aron Kulhavy,Director of Community and Economic Development] b. Presentation, discussion, and possible action to approve Ordinance 2013-27 to remove section 501.6, Gas and Oil Wells from Chapter 5 of the Huntsville Development Code, is' reading. [Aron Kulhavy, Director of Community and Economic Development] 8. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve Ordinance 2013-29 to amend Chapter 14 of the Code of Ordinances by adding a new article VI "Secondhand Jewelry and Precious Metal"; making other provisions and findings thereto;and declaring an effective date, 1st reading.[Councilmember Fitch] b. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker ., 10. MEDIA INOUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the evaluation and job duties of City Manager Matt Benoit.[Mayor Woodward] 13. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the June 4,2013 City Council Agenda was p sted on the City Hall bulletin board,a place convenient and rea 'ly acc�ible to the general public at all times, and to the City's website, untsvilletx.gov, in mpliance with Chapter 551,Texas Gove ent Coe. DATE OF POSTING: -� I TIME OF POSTING: `T a pm ! f 1 L oodwa refs ; TAKEN DOWN: a CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern 4 Joe Emmett,Ward 1 James Fitch,Position 1 � Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 NOTICE OF POSSIBLE QUORUM THURSDAY,JUNE 6,2013—10:30 AM 188 WALLACE ROAD HUNTSVILLE,TX,77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM This is a notice of possible quorum of the Council at a tour. No deliberation or formal action will be taken by the City Council. CERTIFICATE 1, Lee Woodward,City Secretary, do hereby certify that a copy of the June 6,2013, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessiblo`to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,?Texas Government Code. DATE OF POSTING: TIME OF POSTING: O .I ( Lee—Woo ward,City Secretary TAKEN DOWN: '�I I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem W Joe Emmett,Ward 1 James Fitch,Position 1 ��avd Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 NOTICE OF POSSIBLE QUORUM i THURSDAY, JUNE 6,2013—10:30 AM 188 WALLACE ROAD HUNTSVILLE,TX,77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM This is a notice of possible quorum of the Council at a tour. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the June 6,2013, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: G> V ' 7 �* TIME OF POSTING: f��y1 ff AJJ oodw rd, ity Secr'btagf;_.r TAKEN DOWN: l CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson Beth Newton Sandra Hanscom �n�. Marilyn Soffar iv Leroy Hilton • S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA JUNE 6,2013 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. WORKSHOP on the Development Code A quorum of the Planning and Zoning Commission may be present to discuss a draft outline of the Development Code. N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Cods,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, employment' evaluation, reassignment, duties, discipline, of dismissal of a public officer or employee; 551.076 - implsmentation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session Is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 6,2013 R6ning&Zoning Commission Agenda was 't�ed on the City Hall bulletin board,a place convenient[nd readily accessible to the general public all►imes,in co pliance witgChapter 551,texas G vemment Code. DATE OF POSTING: TIME OF POSTING: ,' Lee Woodward,City Secretary TAKEN DOWN: o CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ( Beth Newton Sandra Hanscom c� Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA JUNE 6,2013 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. WORKSHOP on the Development Code A quorum of the Planning and Zoning Commission may be present to discuss a draft outline of the Development Code. N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange, lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment employmerty evaluation, reassignmen4 duties, discipline, or dismissal of a public officer " employee; 551.076 - implementation of security personnel or devices,551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE r. f � I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 6,2013 Planning&Zoning Commission Agenda was posted do tree City Hall bulletin board,a place convenient and readily accessible to the general public at all tires,in compliance apter 551,Texas Gove mer t Code. DATE OF POSTING: TIME OF POSTING: v Lee Woodward,City Secretary TAKEN DOWN: I O CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair Una Grace Nash Michael Henderson Bets Jas r Sanford �`�°� i��e Y Maloney PY Nupt5`1 Jacqueline Smith Scotty Cherryholmes Patsy Ann Reed Ann Hodges HUNT SVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,JUNE 6,2013-5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 Item Action I. Call the meeting to order. II. Hear citizen input. III. Discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2013-2014 and decide recommendations. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE- I do hereby certify that a copy of the June 6, 2013, Huntsvi Arts Commi"n Agenda wasp on the City Hall bulletin board,a place convenient and readily accessible to th general public at aY►times,and to e C 's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas 1�ove ment C e. �}1 1.3 k r Date of Posting: Posted: Time of Posting: ; —Orn odward,City et Taken down: IU,�l L3 CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair RV Una Grace Nash Michael Henderson Bets Malone 6V4�„ y y Jaspyr Sanford NV��v, Jacqueline Smith Scotty Cherryholmes Patsy Ann Reed Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,JUNE 6,2013-5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 Item Action I. Call the meeting to order. II. Hear citizen input. III. Discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2013-2014 and decide recommendations. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting wilf be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE- I do hereby certify that a copy of the June 6,2013, Huntsville A Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessibl to thh��gen r,I public at all times,and to the City's website,www.huntsvilletx.ggv,in compliance with Chapter 551,Texa Gov¢rr)me t Code. �� l i Date of Posting.5I,,O)-7 113 P,esfed: Time of Posting:C) , Q 'Orr\ NWodward,City Taken down: PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Rhonda Reddock Maxia Farris Woody Woods Nate Grigsby John K. Smither Keith Jenkins W Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, June 10, 2013, 12:OOPM Huntsville City Hall - Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items i A. Presentation, discussion and/or possible action on the minutes from April 15, 2013. B. Presentation, discussion and/or possible action on the Town Creek Water Shed Project. C. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for June 10, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in ompliance with Chapter 551, Texas Governm nt qode. Date of Posting: Time of Posting: i Taken Down: PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOOD WARD Marcus Evans Rhonda Reddock Maxia Farris Woody Woods Nate Grigsby CM John K. Smither Keith Jenkins �N 000 Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, June 10, 2013, 12:OOPM Huntsville City Hall - Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from April 15, 2013. B. Presentation, discussion and/or possible action on the Town Creek Water Shed Project. C. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for June 10, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in co pliance with Chapter 551, Texas Governm nt de. Date of Postin 9 (7y• Time of Posting: - Taken Down: r(z 3 CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair Una Grace Nash Michael Henderson o� Betsy Maloney Jaspyr Sanford �UtS��`, Jacqueline Smith Scotty Cherryholmes > Patsy Ann Reed Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA Monday,June 10,2013,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2013-2014 and decide recommendations. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the June 10, 2013, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. Date of Posting: � /, - /3 Posted: Time of Posting: t? Lee Woodward, S re Taken down: p �� CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair '40 Una Grace Nash Michael Henderson of Betsy Maloney Jas r Sanford 01 y�11� PY �Uht5 Jacqueline Smith j Scotty Cherryholmes Patsy Ann Reed Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA Monday,June 10,2013,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2013-2014 and decide recommendations. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. "If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the June 10, 2013, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. Date of Posting: zo/'7' /3 Posted: Time of Posting: a ^ Lee Woodward, ec habry Taken down: ` � �{�� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair IL 14 Maria McIver James Anderson � yd' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, JUNE 11,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 11,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general ublic at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Te�Cas Govern '*nt Code. DATE OF POSTING: l TIME OF POSTING: 3 V , r,,�,t Lbe Woodward,City Secretary DATE TAKEN DOWN: � CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair Mor Maria McIver James Anderson Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY,JUNE 11,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 11,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas overnment C o. 4 DATE OF POSTING 1,9 . ` TIME OF POSTING: `9,30r L', Pooftard,City Secretary DATE TAKEN DOWN: G l 1 3 I CITY OF HUNTSVILLE, TEXAS Delano Zander,Chairperson Lanny D.Ray David DeShaw Karen Adams N� HOTEL OCCUPANCY TAX BOARD MEETING AGENDA WEDNESDAY,JUNE 12,2013—12 PM (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER 11. CITIZEN INPUT III. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve the minutes of the last meeting b. Review of applications and updates on funded projects c. Possible scoring recommendations d. Current and potential uses of HOT funds e. Review of current and proposed budgets I. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the June 12, 2013, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,in compliance with Chapter 551,Texas Government C LItp /.tD DATE OF POSTING: `/ L r d,City Sec TIME OF POSTING: a pm TAKEN DOWN: a pm CITY OF HUNTSVILLE, TEXAS Dalene Zander,Chairperson Lanny D.Ray David DeShaw Karen Adams Ok �N`e HOTEL OCCUPANCY TAX BOARD MEETING AGENDA WEDNESDAY,JUNE 12, 2013—12 PM (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT i III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve the minutes of the last meeting b. Review of applications and updates on funded projects c. Possible scoring recommendations d. Current and potential uses of HOT funds e. Review of current and proposed budgets f. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the June 12, 2013, Ho I Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily ccess' to the general public at all times,in complian with Chapter 551,Texas Government de DATE OF POSTING: `-r � � W ward,Ci Secre TIME OF POSTING: a pm TAKEN DOWN: a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair 4 1-4 Maria McIver James Anderson � d Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA WEDNESDAY,JUNE 12, 2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the June 12,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all tin es, and to the City's website,www.huntsvJilletx.gov,in compliance with Chapter 551,Tex Government Code. DATE OF POSTING:`,l L1 11 TIME OF POSTING: 6-3O Lee 9 dward,City Secretary DATE TAKEN DOWN: l ' 3 i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair •R t Maria McIver James Anderson � d' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA WEDNESDAY,JUNE 12,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the June 12,2013,Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general publ' a all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texa overnment od . l 4 1 ,3 DATE OF POSTING: `0 TIME OF POSTING: C awl dwar , t Sec ry DATE TAKEN DOWN: 3 CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair NO Michael Huff James R. Barnes oc Robert Ernst Sam Moak `go Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Friday June 14,2013 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the May meeting. IV. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Training Review from La Grange c. Economic Development&Infrastructure Committee Update V. Review/Discuss Work Plan from 2012-2013 &Set Goals for 2013-2014 VI. Review of Downtown Events: i. Downtown Farmers Market-Saturdays,May 4-July 27 from 8-12 p.m. ii. Airing of the Quilts-Saturday,May 4 from 9-4 p.m. iii. Summer Banner Artist Recognition Reception-Friday,May 24 iv. Upcoming event-Junk-A-Palooza-Saturday,June 22 from 8-2 p.m. VII. Open Discussion VIII. Adjourn the meeting-Next meeting July 12,2013 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: �0 r ` Time of Posting: 10: 2 S A . k-\ Date Taken Down: Posted: Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer, Chair Michael Huff James R. Barnes E Robert Ernst Sam Moak N� Laura Bruns Scott Dornbush k Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Friday June 14,2013 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the May meeting. IV. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Training Review from La Grange c. Economic Development&Infrastructure Committee Update V. Review/Discuss Work Plan from 2012-2013&Set Goals for 2013-2014 VI. Review of Downtown Events: i. Downtown Farmers Market-Saturdays,May 4-July 27 from 8-12 p.m. ii. Airing of the Quilts-Saturday,May 4 from 9-4 p.m. iii. Summer Banner Artist Recognition Reception-Friday,May 24 iv. Upcoming event-Junk-A-Palooza-Saturday,June 22 from 8-2 p.m. VII. Open Discussion VIII. Adjourn the meeting-Next meeting July 12,2013 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: j 1 / 113 Time of Posting: I C)'2 S ct . tM Date Taken Down: 1 G✓� r Posted: L� Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 i�a°�� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 �' Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 H NTSVILLE CITY COUNCIL AGENDA WORKS P(5:0012M)-REGULAR SESSION (6:0012M)TUESDAY,JUNE 18,2013 COUNCIL CHA BERS AND LARGE CONFERENCE ROOM HUNTS LE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeti and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior the meeting for appropriate arrangements. WORKSHOP[5:00 PM]-The Charter Review Committe will discuss its process and recommendations with the City Council. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Presentation of Charter Review Committee members and reco endations. 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-28 to r ove 501.6 Gas & Oil Wells from Chapter 5 of the Huntsville Development Code.[Aron Kulhavy, Director of Community and conomic Development] S. PUBLIC COMMENT a. Related to any City business not on the agenda-2 minutes per speaker b. Related to any matter on the agenda-5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each ite in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Benda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on June 4,2013. ee Woodward,City Secretary] b. Authorize the City Manager to approve Task Order No. 7 with Schaumburg an Polk, Inc. (SPI) for final design of Old Colony Road Gravity Sanitary Sewer(OCR) Project Phases V&VI, 08-10-31 an 08-10-32, 2nd reading. [Aron Kulhavy, Director of Community and Economic Development] c. Approve Ordinance 2013-28 to remove section 501.6, Gas and Oil Wells from Ch ter 5 of the Huntsville Development Code,2nd reading.[Aron Kulhavy, Director of Community and Economic Developme t] d. Approve Ordinance 2013-29 to amend Chapter 14 of the Code of Ordinances by a ing a new article VI "Secondhand Jewelry and Precious Metal"; making other provisions and findings thereto; and decl ing an effective date, 2nd reading. [Councilmember Fitch] e. Accept the Harnessing Huntsville's Potential Plan.[Dr.Sherry McKibben,Community De elopment Specialist] f. Authorize the City Manager to purchase a 2013 Police Edition Chevrolet Tahoe for the Police Chief. [Billie Smith, Procurement Manager] g. Authorize the City Manager to purchase a 2013 Police Edition Chevrolet Tahoe.[Billie Smi h,Procurement Manager] h. Adopt Ordinance 2013-31 amending the FY12-13 budget.[Steve Ritter, Interim Finance Di ctor] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize an interlocal agreement between Walker County and the City of Huntsville for consulting services to develop a Request for Proposal (RFP) for Clinic Administrators for a possible Employee Medical Clinic.[Missy Davidson, Interim Human Resources Director] b. Presentation, discussion,and possible action to authorize the City Manager to apply for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County. [Dr. Sherry McKibben,Community Development Specialist] c. Presentation, discussion, and possible action to adopt Ordinance 2013-30 amending the City of Huntsville,Texas Code of Ordinances, specifically Chapter 32"OFFENSES AND MISCELLANEOUS PROVISIONS", more specifically"Sec. 32-33 Door-to-door solicitors,hawkers,etc."; providing for a penalty; making other provisions and findings thereto;and declaring an effective date, 1 st reading.[Chief Kevin Lunsford, Director of Public Safety] 8. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion,and possible action to approve placement of a commemorative plaque on Veteran's Memorial Parkway. [Mayor Woodward] b. Presentation, discussion,and possible action to approve the nomination of Dana Nicolay to an open position on the Hotel Occupancy Tax Board.[Mayor Woodward] C. Pre' tation, discussion, and possible action on the nomination of Pattillo, Brown, & Hill, LLP as the Certified Public Accoun t for the City for FY2012-13 auditing and reporting.[Mayor Woodward] d. Presentati discussion,and possible action to authorize the City Manager to begin the process of drafting a preservation ordinance.[ or Woodward] e. City Manager's port 1. Updates on C construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City busin s—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO ATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed sess n as authorized by Texas Government Code, 551.071 and 551.087 — deliberation regarding economic developmen negotiation involving project Hogwarts. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Econ is Development] 13. RECONVENE Take action, if necessary,on items addressed during Ex tive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items cover by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Te s Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087— deli ration regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Governme Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed dudng Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 18,2013 City Counc A da was pos o the City Hall bulletin board,a place convenient and readily acces ible to the general public at all times, and to the C' 's its, www. nts illetx.gov, in compliance with Chapter 551,Texas Governm nt C DATE OF POSTING: 1 TIME OF POSTING: a m L oodward,C Sretary TAKEN DOWN: am/pm ec CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 C+n„° Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 �' Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 H TSVILLE CITY COUNCIL AGENDA WORKS P(5:OOPM)- REGULAR SESSION(6:OOPM) TUESDAY,JUNE 18,2013 COUNCIL CHAM RS AND LARGE CONFERENCE ROOM HUNTSVIL CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting a who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to meeting for appropriate arrangements. WORKSHOP[5:00 PM]—The Charter Review Committee will iscuss its process and recommendations with the City Council. REGULAR SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, ne state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Presentation of Charter Review Committee members and recommenda ns. 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-28 to remove 5 1.6 Gas & Oil Wells from Chapter 5 of the Huntsville Development Code.[Aron Kulhavy,Director of Community and Econom Development] S. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in ac co ance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda r full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on June 4,2013.[Lee W ward,City Secretary] b. Authorize the City Manager to approve Task Order No. 7 with Schaumburg and Polk, In . (SPI) for final design of Old Colony Road Gravity Sanitary Sewer(OCR) Project Phases V&VI,08-10-31 and 08-10-3 2nd reading. [Aron Kulhavy, Director of Community and Economic Development] c. Approve Ordinance 2013-28 to remove section 501.6, Gas and Oil Wells from Chapter 5 of a Huntsville Development Code,2nd reading.[Aron Kulhavy, Director of Community and Economic Development] d. Approve Ordinance 2013-29 to amend Chapter 14 of the Code of Ordinances by adding a ne article VI "Secondhand Jewelry and Precious Metal"; making other provisions and findings thereto; and declaring an a tive date, 2nd reading. [Councilmember Fitch] e. Accept the Harnessing Huntsville's Potential Plan.[Dr.Sherry McKibben,Community Development ecialist] f. Authorize the City Manager to purchase a 2013 Police Edition Chevrolet Tahoe for the Police hief. [Billie Smith, Procurement Manager] g. Authorize the City Manager to purchase a 2013 Police Edition Chevrolet Tahoe.[Billie Smith,Procurement Manager] h. Adopt Ordinance 2013-31 amending the FY12-13 budget.[Steve Ritter,Interim Finance Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize an interlocal agreement between Walker County and the City of Huntsville for consulting services to develop a Request for Proposal (RFP) for Clinic Administrators for a possible Employee Medical Clinic.[Missy Davidson, Interim Human Resources Director] b. Presentation, discussion,and possible action to authorize the City Manager to apply for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County. [Dr. Sherry McKibben,Community Development Specialist] c. Presentation, discussion,and possible action to adopt Ordinance 2013-30 amending the City of Huntsville,Texas Code of Ordinances,specifically Chapter 32"OFFENSES AND MISCELLANEOUS PROVISIONS", more specifically"Sec. 32-33 i Door-to-door solicitors, hawkers,etc.";providing for a penalty; making other provisions and findings thereto;and declaring an effective date, 1$`reading.[Chief Kevin Lunsford,Director of Public Safety] S. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,discussion,and possible action to approve placement of a commemorative plaque on Veteran's Memorial Parkway. [Mayor Woodward] b. Presentati n, discussion , and passible action to approve the nomination of Dana Nicolay to an open position on the Hotel Occupanc Tax Board.[Mayor Woodward] c. Presentatio discussion, and possible action on the nomination of Pattillo, Brown, & Hill, LLP as the Certified Public Accountant fo the City for FY2012-13 auditing and reporting.[Mayor Woodward] d. Presentation, d cussion,and possible action to authorize the City Manager to begin the process of drafting a preservation ordinance.[Mayo Woodward] e. City Manager's Re rt 1. Updates on Ci onstruction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City busin s—2 minutes per speaker 10. MEDIA INQUIRIES RELATED T MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTERES (Hear announcements concerning ite of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed ssion as authorized by Texas Government Code, 551.071 and 551.087 — deliberation regarding economic develop ent negotiation involving project Hogwarts. [Matt Benoit, City Manager, and Aron Kulhavy,Director of Community and onomic Development] 13. RECONVENE Take action, if necessary,on items addressed during xecutive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items vered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized y Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange, ease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, ev uation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Go rnment Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive ssion. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the June 18,2013 C' ouncil Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to th Ci website, ntsvilletx.gov, in mpliance with Chapter 551,Texas Gove ent C e. DATE OF POSTING: I TIME OF POSTING: a m Les ret TAKEN DOWN: am/pm i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair % Maria McIver James Anderson ��°i' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, JUNE 18,2013—4:15 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT 2013 CHARTER REVIEW COMMITTEE NOTICE OF POSSIBLE QUORUM TUESDAY,JUNE 18,2013—5:00 PM WORKSHOP CITY HALL LARGE CONFERENCE ROOM AND 6:00 PM CITY COUNCIL MEETING CITY HALL COUNCIL CHAMBER 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. The Committee will be presented to City Council and report on its work and recommendations. The Charter Review Committee may take action at either or both gatherings if a quorum of the Committee is present and chooses to do SO. CERTIFICATE I hereby certify that a copy of the June 18,2013,Charter Review Committee Meeting Agenda and Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily pReessible to the general public at all times, and to the City's webaite, www.huntsvilletx.gov, in compliance with h pter 551,Texa overnment Code. DATE OF POSTING: TIME OF POSTING: (� --y-) wa Sec DATE TAKEN DOWN: (W r(1I J CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor I Rhonda Reddoch,Chair IL Maria McIver James Anderson ��'��`' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, JUNE 18,2013—4:15 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT 2013 CHARTER REVIEW COMMITTEE NOTICE OF POSSIBLE QUORUM TUESDAY,JUNE 18,2013—5:00 PM WORKSHOP CITY HALL LARGE CONFERENCE ROOM AND 6:00 PM CITY COUNCIL MEETING CITY HALL COUNCIL CHAMBER 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. The Committee will be presented to City Council and report on its work and recommendations. The Charter Review Committee may take action at either or both gatherings if a quorum of the Committee is present and chooses to do so. CERTIFICATE I hereby certify that a copy of the June 18,2013,Charter Review Committee Meeting Agenda and Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in com liance wit hapter 551, Texas Government Code. DATE OF POSTING: l�� ✓ l3 TIME OF POSTING: l l-arn W we ,Ci cretary DATE TAKEN DOWN: I3 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem .4* Joe Emmett,Ward 1 James Fitch,Position 1 c. di Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL U CIL AM ENDED AGENDA WORKSHOP(S:OOPM)- REGULAR SESSION(6:0013M) TUESDAY,JUNE 189 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[5:00 PM]—The Charter Review Committee will discuss its process and recommendations with the City Council. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Presentation of Charter Review Committee members and recommendations. 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-28 to remove 501.6 Gas & Oil Wells from Chapter 5 of the Huntsville Development Code.[Aron Kulhavy,Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on June 4,2013.[Lee Woodward,City Secretary] b. Authorize the City Manager to approve Task Order No. 7 with Schaumburg and Polk, Inc. (SPI) for final design of Old Colony Road Gravity Sanitary Sewer(OCR) Project Phases V&VI, 08-10-31 and 08-10-32, 2nd reading. [Aron Kulhavy, Director of Community and Economic Development] c. Approve Ordinance 2013-28 to remove section 501.6, Gas and Oil Wells from Chapter 5 of the Huntsville Development Code,2nd reading.[Aron Kulhavy,Director of Community and Economic Development] d. Approve Ordinance 2013-29 to amend Chapter 14 of the Code of Ordinances by adding a new article VI "Secondhand Jewelry and Precious Metal"; making other provisions and findings thereto; and declaring an effective date, 2"d reading. [Councilmember Fitch] e. Accept the Harnessing Huntsville's Potential Plan.[Dr.Sherry McKibben,Community Development Specialist] I. Authorize the City Manager to purchase a 2013 Police Edition Chevrolet Tahoe for the Police Chief. [Billie Smith, Procurement Manager] g. Authorize the City Manager to purchase a 2013 Police Edition Chevrolet Tahoe.[Billie Smith,Procurement Manager] h. Adopt Ordinance 2013-31 amending the FY12-13 budget.[Steve Ritter, Interim Finance Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize an interlocal agreement between Walker County and the City of Huntsville for consulting services to develop a Request for Proposal (RFP) for Clinic Administrators for a possible Employee Medical Clinic.[Missy Davidson, Interim Human Resources Director] b. Presentation, discussion,and possible action to authorize the City Manager to apply for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County. [Dr. Sherry McKibben,Community Development Specialist] c. Presentation, discussion,and possible action to adopt Ordinance 2013-30 amending the City of Huntsville,Texas Code of Ordinances,specifically Chapter 32"OFFENSES AND MISCELLANEOUS PROVISIONS", more specifically"Sec. 32-33 V I Door-to-door solicitors,hawkers,etc."; providing for a penalty;making other provisions and findings thereto;and declaring an effective date, 1t reading.[Chief Kevin Lunsford, Director of Public Safety] 8. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, discussion,and possible action to approve placement of a commemorative plaque on Veteran's Memorial Parkway. [Mayor Woodward] b. Presentation, discussion, and possible action to approve the nomination of Dana Nicolay to an open position on the Hotel Occupancy Tax Board.[Mayor Woodward] c. Presentation, discussion, and possible action on the nomination of Pattillo, Brown, & Hill, LLP as the Certified Public Accountant for the City for FY2012-13 auditing and reporting.[Mayor Woodward] d. Presentation, discussion,and possible action to authorize the City Manager to begin the process of drafting a preservation ordinance.[Mayor Woodward] e. Presentation, discussion,and possible action of potential resignation by Councilmember Fitch. [Councilmember Fitch] f. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087 — deliberation regarding economic development negotiation involving project Hogwarts. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] 13. RECONVENE Take action, if necessary,on items addressed during Executive Session. 14. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary,do hereby certify that a copy of the June 18,2013 City Council Amended Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all ti , and to the Ci website, untsvilletx.gov, in compliance with Chapter 55 ,Texa Government Code. DATE OF POSTING: TIME OF POSTING: pm q Lee oodward,City etary TAKEN DOWN: 1 am/ m CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 0vj1� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 �`` Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP(5:0013M)-REGULAR SESSION(6:OOPM) TUESDAY,JUNE 18,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[5:00 PM]—The Charter Review Committee will discuss its process and recommendations with the City Council. REGULAR SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Presentation of Charter Review Committee members and recommendations. 4. PUBLIC HEARING The City Council will receive public input on Ordinance 2013-28 to remove 501.6 Gas & Oil Wells from Chapter 5 of the Huntsville Development Code.[Aron Kulhavy, Director of Community and Economic Development] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on June 4,2013.[Lee Woodward,City Secretary] b. Authorize the City Manager to approve Task Order No. 7 with Schaumburg and Polk, Inc. (SPI) for final design of Old Colony Road Gravity Sanitary Sewer(OCR) Project Phases V&Vl,08-10-31 and 08-10-32, 2nd reading. [Aron Kulhavy, Director of Community and Economic Development] c. Approve Ordinance 2013-28 to remove section 501.6, Gas and Oil Wells from Chapter 5 of the Huntsville Development Code,2nd reading.[Aron Kulhavy,Director of Community and Economic Development] d. Approve Ordinance 2013-29 to amend Chapter 14 of the Code of Ordinances by adding a new article VI "Secondhand Jewelry and Precious Metal"; making other provisions and findings thereto; and declaring an effective date, 2"d reading. [Councilmember Fitch] e. Accept the Harnessing Huntsville's Potential Plan.[Dr.Sherry McKibben,Community Development Specialist] f. Authorize the City Manager to purchase a 2013 Police Edition Chevrolet Tahoe for the Police Chief. [Billie Smith, Procurement Manager] g. Authorize the City Manager to purchase a 2013 Police Edition Chevrolet Tahoe.[Billie Smith, Procurement Manager] h. Adopt Ordinance 2013-31 amending the FY12-13 budget.[Steve Ritter, Interim Finance Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize an interlocal agreement between Walker County and the City of Huntsville for consulting services to develop a Request for Proposal (RFP) for Clinic Administrators for a possible Employee Medical Clinic.[Missy Davidson, Interim Human Resources Director] b. Presentation, discussion,and possible action to authorize the City Manager to apply for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program and enter into an interlocal agreement with Walker County. [Dr. Sherry McKibben,Community Development Specialist] c. Presentation, discussion,and possible action to adopt Ordinance 2013-30 amending the City of Huntsville,Texas Code of Ordinances,specifically Chapter 32"OFFENSES AND MISCELLANEOUS PROVISIONS", more specifically"Sec. 32-33 Door-to-door solicitors,hawkers,etc."; providing for a penalty;making other provisions and findings thereto;and declaring an eff ective date, 15r reading.[Chief Kevin Lunsford, Director of Public Safety] 8. MAYORICITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,discussion,and possible action to approve placement of a commemorative plaque on Veteran's Memorial Parkway. [Mayor Woodward] b. Presentation, discussion,and possible action to approve the nomination of Dana Nicolay to an open position on the Hotel Occupancy Tax Board.[Mayor Woodward] c. Presentation, discussion, and possible action on the nomination of Pattillo, Brown, & Hill, LLP as the Certified Public Accountant for the City for FY2012-13 auditing and reporting.[Mayor Woodward] d. Presentation,tat on, discussion,and possible action to authorize the City Manager to begin the process of drafting a preservation ordinance.[Mayor Woodward] e. Presentation, discussion,and possible action of potential resignation by Councilmember Fitch.[Councilmember Fitch] f. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087 — deliberation regarding economic development negotiation involving project Hogwarts. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] 13. RECONVENE Take action, if necessary,on items addressed during Executive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 18,2013 Cl Council Amend Agenda was ted n the City Hall bulletin board, a place convenient and readily accessible to the general public at all rm s,and to the i 's website, .hunt villetx.gov, in compliance with Chept¢r 5 /To s Government Code.Ll DATE OF POSTING: �/(�_ a TIME OF POSTING: o am/16m J Lee oodward, re TAKEN DOWN: 9 to CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER,TEXAS I,the undersigned,Dewana Harding,Executive Director of the Huntsville Housing I Authority, City of Huntsville, Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County,Texas, commencing on the 18' day of June ,2013 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 10'' day of June, 2013. Exec tive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority v by: Ci Huntsville, ity Secretary time• to posted: / ti posted: 1� r 3 Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 r HUNTSVELLE HOUSING AUTHORITY BOARD OF COMNIISSIONERS BOARD MEETING June 18,2013 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of March 19,2013 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List, Vacancies, and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution regarding the Operating Budget FYE 2014 Resolution 2013-6-1 b.) Discussion and possible resolution to accept revised utility allowance schedule. Resolution 2013-6-2 c.) Discussion regarding vacant units for rehab d.) Discussion and possible resolution to accept bidder for tree removal and clean up. Resolution 2013-6-3 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures, to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 18`t' day of June , 2013 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 10`f' day of June, 2013. n l Exec tive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority ve by: Ci Huntsville, ity Secretary time 1 ,30 0 (jVte posted: / ti posted: D "e//9/13 Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING June 18,2013 ` AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of March 19,2013 4. Report of the Secretary 5. Review of Financials,Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Discussion and possible resolution regarding the Operating Budget FYE 2014 Resolution 2013-6-1 b.) Discussion and possible resolution to accept revised utility allowance schedule. Resolution 2013-6-2 c.) Discussion regarding vacant units for rehab d.) Discussion and possible resolution to accept bidder for tree removal and clean up. Resolution 2013-6-3 8. Adj ournment HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOV'T CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on June, 25, 2013 at 5:30 p.m., at the Huntsville Fire Department Station #1, located at 1987 Veterans Memorial Boulevard ��Joh�nWa�ldo, Secretary PoSt(, � 1iy 113 L(Sf _M The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act(Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936-291-3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting � �27/13 D HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on June, 25, 2013 at 5:30 p.m., at the Huntsville Fire Department Station #1, located at 1987 Veterans Memorial Boulevard �Joh�nWaldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act(Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936-291-3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting C0 (7 � ( � CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Dessie Cherry Vinessa Mundoll Paula Armstrong Danielle Hill R Shannon Duncan Kendall Scudder Aliyah Houston Everrett Moore C,rl°t Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson Devon Olivier Brenda Grahmann Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD AGENDA THURSDAY,JUNE 20,2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 20,2013,Youth Advisory Board Agenda was posted on the City Hall bulletin board, a p ace-,convenient and readily accessible to the general public t all times, and to the City's website, www.huntsvilletx.gov,in cbmpl nce with Chapter 551,Texas Government Code. DATE OF POSTING: I TIME OF POSTING: L o ard, ty Seer TAKEN DOWN: a pm 1 r�, i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Dessie Cherry Vinessa Mundorff Paula Armstrong Danielle Hill Shannon Duncan Kendall Scudder Aliyah Houston Everrett Moore `Lie Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson Devon Olivier Brenda Grahmann Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD AGENDA THURSDAY,JUNE 20,2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM - 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will he discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the June 20,2013,Youth A 'sory Board Agenda was posted on the City Hall bulletin board, a ace onveniant and readily accessible t thq.,general pub at all times, and to the City's website, www.huntsvilletx.gov,in mpli nce with Chapter 551,Texas Governme t C DATE OF POSTING: C ) TIME OF POSTING: 1 Lee Woodward, tty Se ry TAKEN DOWN: a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair John McManners Dan McDaniel Gerald Norwood Bill Butler pt Charlotte Oleinik Bill Gibson Leta Reiner Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Pete Townsend Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY,JUNE 20, 2013 U.S. ARMY NATIONAL GUARD ARMORY 1901 VETERANS MEMORIAL PARKWAY, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] I. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the June 20,2013,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website, www.huntsvilletx.gov,in complianceIwith Chapter 551,Texas Government Code. ^ DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: Lef ard,drfi Secret CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Rr John McManners Dan McDaniel Gerald Norwood Bill Butler (:01 Charlotte Oleinik Bill Gibson Leta Reiner Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Pete Townsend Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION(5:30PM) THURSDAY, JUNE 20,2013 U.S. ARMY NATIONAL GUARD ARMORY 1901 VETERANS MEMORIAL PARKWAY, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the June 20,2013,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general pu 'c at all times,and t City's website, www.huntevilletx.gov,in corplianif with Chapter 551,Texas Government Code. DATE OF POSTING. TIME OF POSTING: Leo ard,C re TAKEN DOWN: i' i CITY OF HUNTSVILLE, TEXAS Dalene Zander,Chairperson Lanny D.Ray David DeShaw Karen Adams Dana Nicolay � y d HOTEL OCCUPANCY TAX BOARD MEETING AGENDA FRIDAY,JUNE 28,2013—12 PM (NOON) COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 938.291.5403,two working days prior to the meeting so appropriate arrangements can be made. I• CALL TO ORDER II. CITIZEN INPUT 111. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve the minutes of the last meeting b. Review of applications and updates on funded projects c. Possible scoring recommendations d. Current and potential uses of HOT funds e. Review of current and proposed budgets f. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the June 28, 2013, Hotel OAcupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place conve ' t and readily ac s 'ble to the general public at all times,in compliance with Chapter 551,Texas Government Cod . DATE OF POSTING: (.Q ' x '13 TIME OF POSTING: m ward,Ci TAKEN DOWN: ( a m Oaiene �!/T Y OF Hu� nde David DeShaN,,Chairperson TSV�L� Dana Nicolay E TExAs �cM or LannY 0'Ray AX EL Karen Adams HOT OCCUPANCY T FRIDAY,JUNE 28 BOARD MEETING AGENDA 2013— 12 P Persons COUNCIL CH M(NOON) Lee with disabilities who HUN EF?S AND LARGE C made.°pdward, City Secretary Plan end this mee CITY HALL, 1212 NFERENCE RO "8.29t, ting and AVENUE M OM ' two Working d y$prio� then.arY aids or servi 1' CALL TO ORDER meeting so aPprop at arra gements can II. CITIZEN INPUT III' DISCUS SIO The Board will meet to discuss,items: di ' hear presentations and/or reports and potentially take actin a. Approve the minutes of the I n on the following b• Review of applications and last meeting c. Possible scoring recommendations °n funded d. Current and potential uses of HOT funds Projects e• Review of current and proposed budgets f• Items of Community Interest(Hear announcements Wncem' Board fOr which no action will be discussed or taken.) Ong items IV. ADJOURNMENT of community interest from the CERTIFICATE I, Lee Woodward, City Secretary, do hereby cefy that a copy of the June 28 Meeting Agenda was posted on the City Hall butin board, a place convenient and 01 a Hotel Occupancy p Tax ublic at all times,in compliance with Chapter 59Texas Government read'y accessible to t he e Board general DATE OF POSTING: I C" TIME OF POSTING: I (`3 Pm Woodward,Ci c ry �a m TAKEN DOWN: