Loading...
Monthly Posted Agenda - 3/1/2013 CITY OF HUNTSVILLE, TEXAS ` Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom Mil, Joe Emmett,Ward 1 James Fitch,Position 1 � +� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION (6:00121101)�C 31 1 113 TUESDAY, MARCH 5, 2013 , 2 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00 PM— LARGE CONFERENCE ROOM]—City Council will meet to discuss updates to the City Council Rules of Procedure. REGULAR SESSION[6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Texas Week - Proclamation for Severe Weather Awareness Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 19,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-17 to amend the budget for FY 12-13.[Steve Ritter,Interim Finance Director] c. Approve purchase of%-ton extended cab pickup, %-ton extended cab pickup, and cancellation of previous purchase order. [Billie Smith,Procurement Manager] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to request participation in the HOME Investment Partnership Program Reservation System with the Texas Department of Housing and Community Affairs (TDHCA) and approve Resolution 2013-04 in support of same.[Dr.Sherry McKibben,Community Development Specialist] b. Presentation, discussion, and possible action to consider an engineering contract with Klotz and Associates for the budgeted Town Creek Horse Branch Tributary Watershed Study.[Aron Kulhavy,Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Mayoral nomination of Devon Olivier to an unexpired term on the Youth Advisory Board. [Mayor Woodward] b. Discussion of-the proposed updates to the Rules of Procedur [Councilmember Allen] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087—deliberation regarding economic development negotiation involving project, and to receive legal advice on development negotiations and CITY OF HUNTSVILLE, TEXAS ` Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom Joe Emmett,Ward 1 James Fitch,Position 1 ���d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION (6:OOPM) TUESDAY, MARCH 5,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00 PM - LARGE CONFERENCE ROOM]-City Council will meet to discuss updates to the City Council Rules of Procedure. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Texas Week - Proclamation for Severe Weather Awareness Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda-2 minutes per speaker b. Related to any matter on the agenda-5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 19,2013. [Lee Woodward,City Secretary] b. Approve Ordinance 2013-17 to amend the budget for FY 12-13.[Steve Ritter,Interim Finance Director] c. Approve purchase of%-ton extended cab pickup, %-ton extended cab pickup, and cancellation of previous purchase order. [Billie Smith,Procurement Manager] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to request participation in the HOME Investment Partnership Program Reservation System with the Texas Department of Housing and Community Affairs (TDHCA) and approve Resolution 2013-04 in support of same.[Dr.Sherry McKibben,Community Development Specialist] b. Presentation, discussion, and possible action to consider an engineering contract with Klotz and Associates for the budgeted Town Creek Horse Branch Tributary Watershed Study.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Mayoral nomination of Devon Olivier to an unexpired term on the Youth Advisory Board.[Mayor Woodward] b. Discussion of potential expenditures pursuant to the Buxton recruitment and retention contract.[Councilmember Allen] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business-2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087-deliberation regarding economic development negotiation involving project, and to receive legal advice on development negotiations and contracts.[Matt Benoit,City Manager,and Aron Kulhavy, Director of Community and Economic Development] I CITY OF HUNTSVILLE, TEXAS • Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom IL Joe Emmett,Ward 1 James Fitch,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 V Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION (6:00131M) TUESDAY, MARCH 5,2013 COUNCIL CHAMBERS CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION[5:00 PM]—City Council will meet to discuss updates to the City Council Rules of Procedure. REGULAR SESSION[6:0012M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Texas Week - Proclamation for Severe Weather Awareness Week 4. PUBLIC COMMENT a. Related to any City business not o n t h e agenda—2 min ales Pe r speaker b. Related to an matter on the agenda—5 minutes r speaker ea er Y a9 Pe p 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 19,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-17 to amend the budget for FY 12-13.[Steve Ritter,Interim Finance Director] c. Approve purchase of Y-ton extended cab pickup, %-ton extended cab pickup, and cancellation of previous purchase order. [Billie Smith,Procurement Manager] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to request participation in the HOME Investment Partnership Program Reservation System with the Texas Department of Housing and Community Affairs (TDHCA) and approve Resolution 2013-04 in support of same.[Dr.Sherry McKibben,Community Development Specialist] b. Presentation, discussion, and possible action to consider an engineering contract with Klotz and Associates for the budgeted Town Creek Horse Branch Tributary Watershed Study.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Mayoral nomination of Devon Olivier to an unexpired term on the Youth Advisory Board.[Mayor Woodward] b. Discussion of potential expenditures pursuant to the Buxton recruitment and retention contract.[Councilmember Allen] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087—deliberation regarding economic development negotiation involving project, and to receive legal advice on development negotiations and contracts.[Matt Benoit,City Manager,and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - • personnel matters regarding the evaluation of City Secretary Lee Woodward,part 1 of 3. [Mayor Woodward] 12. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- Implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the March 5,2013 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City' website, huntsvilletx. ov,In compliance with Chapter 551,Texas Government C dew DATE OF POSTING: TIME OF POSTING: a pm Woo , TAKEN DOWN: 31 , pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom IL� Joe Emmett,Ward 1 James Fitch,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA r 1 WORKSHOP(5:00 PM)-REGULAR SESSION (6:00PM)_UCJ r �� TUESDAY, MARCH 5,2013 1::� COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00 PM— LARGE CONFERENCE ROOM] —City Council will meet to discuss updates to the City Council Rules of Procedure. REGULAR SESSION[6:0013M] 1. CALL TO ORDER (, 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Texas Week - Proclamation for Severe Weather Awareness Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 19,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-17 to amend the budget for FY 12-13.[Steve Ritter,Interim Finance Director] c. Approve purchase of Y.—ton extended cab pickup, %-ton extended cab pickup, and cancellation of previous purchase order. [Billie Smith,Procurement Manager] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to request participation in the HOME Investment Partnership Program Reservation System with the Texas Department of Housing and Community Affairs (TDHCA) and approve Resolution 2013-04 in support of same.[Dr.Sherry McKibben,Community Development Specialist] b. Presentation, discussion, and possible action to consider an engineering contract with Klotz and Associates for the budgeted Town Creek Horse Branch Tributary Watershed Study.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Mayoral nomination of Devon Olivier to an unexpired term on the Youth Advisory Board.[Mayor Woodward] b. Discussion of-the proposed updates to the Rules of Procedur FG-W RtOGIR GO-RUM-GL[Councilmember Allen] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087—deliberation regarding economic development negotiation involving project, and to receive legal advice on development negotiations and CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom IL Joe Emmett,Ward 1 James Fitch,Position 1 4�7.. Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION (6:00131M) TUESDAY, MARCH 5,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00 PM - LARGE CONFERENCE ROOM] -City Council will meet to discuss updates to the City Council Rules of Procedure. REGULAR SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Texas Week - Proclamation for Severe Weather Awareness Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda-2 minutes per speaker b. Related to any matter on the agenda-5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 19,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-17 to amend the budget for FY 12-13.[Steve Ritter,Interim Finance Director] c. Approve purchase of%-ton extended cab pickup, %-ton extended cab pickup, and cancellation of previous purchase order. [Billie Smith,Procurement Manager] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to request participation in the HOME Investment Partnership Program Reservation System with the Texas Department of Housing and Community Affairs (TDHCA) and approve Resolution 2013-04 in support of same.[Dr.Sherry McKibben,Community Development Specialist] b. Presentation, discussion, and possible action to consider an engineering contract with Klotz and Associates for the budgeted Town Creek Horse Branch Tributary Watershed Study.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Mayoral nomination of Devon Olivier to an unexpired term on the Youth Advisory Board.[Mayor Woodward] b. Discussion of potential expenditures pursuant to the Buxton recruitment and retention contract.[Councilmember Allen] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business-2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087-deliberation regarding economic development negotiation involving project, and to receive legal advice on development negotiations and ` contracts.[Matt Benoit,City Manager,and Aron Kulhavy,Director of Community and Economic Development] I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom Nil,� Joe Emmett,Ward 1 James Fitch,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION (6:OOPM) TUESDAY, MARCH 5, 2013 COUNCIL CHAMBERS CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION[5:00 PM]—City Council will meet to discuss updates to the City Council Rules of Procedure. REGULAR SESSION[6:OOPMJ 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Proclamation for Texas Week - Proclamation for Severe Weather Awareness Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 19,2013.[Lee Woodward,City Secretary] b. Approve Ordinance 2013-17 to amend the budget for FY 12-13.[Steve Ritter,Interim Finance Director] c. Approve purchase of'/:-ton extended cab pickup, %-ton extended cab pickup, and cancellation of previous purchase order. [Billie Smith,Procurement Manager] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to request participation in the HOME Investment Partnership Program Reservation System with the Texas Department of Housing and Community Affairs (TDHCA) and approve Resolution 2013-04 in support of same. [Dr.Sherry McKibben,Community Development Specialist] b. Presentation, discussion, and possible action to consider an engineering contract with Klotz and Associates for the budgeted Town Creek Horse Branch Tributary Watershed Study.[Aron Kulhavy, Director of Community and Economic Development] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Mayoral nomination of Devon Olivier to an unexpired term on the Youth Advisory Board.[Mayor Woodward] b. Discussion of potential expenditures pursuant to the Buxton recruitment and retention contract.[Councilmember Allen] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in dosed session as authorized by Texas Government Code, 551.071 and 551.087—deliberation regarding economic development negotiation involving project, and to receive legal advice on development negotiations and contracts.[Matt Benoit,City Manager,and Aron Kulhavy, Director of Community and Economic Development] ' b. City Council will convene in dosed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - s personnel matters regarding the evaluation of City Secretary Lee Woodward,part 1 of 3. [Mayor Woodward] 12. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 13. ADJOURNMENT •lt,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property, 551.073—deliberation regarding a prospective gift;551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implemeMation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 5,2013 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily essible t o the general public at all times,and t o the C website,www.hunts tK.gov,in c mpHance with Chapter 551,Texas Government C " T DATE OF POSTING: TIME OF POSTING: a pm 1 � (� oodwa ty Sscre TAKEN DOWN: U I `" /pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 IL Keith D.Olson,At-Large Position 4 �CA!�A Joe Emmett,Ward 1 V Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 7,2013-8:30 AM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER i 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Airport Lease—Initial Review 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 7, 2013, Finance Committee Meeting on was posted on the City Hall bulletin board, a place convenient and readily accessible to the general p bi at all times, and t the City's website,www.huntsvilletx.gov,In compliance with Chapter 551,To Gove ant Code.7 DATE OF POSTING:�I �'�l TIME OF POSTING. t� Woodward,City Secretary DATE TAKEN DOWN: 3 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 �� d Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 7,2013-8:30 AM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. i I i 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Airport Lease—Initial Review 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the March 7, 2013, Finance Committee Meeting Agenda was posted o City Hall bulletin board, a place convenient and readily accessible to the g eral public at al mes, and to a City's website,www.huntsvilletK.gov,in compliance with Chapter 551,T overnme ode DATE OF POSTING: �1I��l TIME OF POSTING: '"l L ty Secretary DATE TAKEN DOWN: 3 I � CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ` Beth Newton Sandra Hanscom Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA MARCH 7,2013 at 12:0013M COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the I Planning Division,at 936-2945782 two working days prior to the meeting so that appropriate arrangements can be made. I 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the Final Plat of Spring Lake Estates, Section 8, located in the Spring Lake Subdivision on Autumn Road, in the John Beachamp Survey, A-92, in the city limits of Huntsville consisting of 9.115 acres. S. CONSIDER the minutes of February 21, 2013. 6. DISCUSS the status of the RFQ process for the Development Code Update. 7. DISCUSS the proposed draft of Section 505.5 Planned Developments of the Huntsville Development Code. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning Items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT N,during the course of the meeting and discussion of any Items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective grit;551.074-personnel matters regarding tine appointment, amplolinw#K evaluation, reasslgnmeny duties, discipline, or dismissal of a public officer or employee; 551.070 - Implomentedon of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as aut hadzed under the Texas Government Code. K a Closed or Executive session is held in accordance with the Taxes Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session In order to take action,H necessary,on the Items addressed during Executive Sess ion. CERTIFICATE r1 I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 7, 1 Planning& Corn ssion Agenda s sled on the City Hall bulletin board,a placT nd readily accessible to the genera pu is at all tI ,I la with Chapter T s Government Code.DATE OF POSTING:TIME OF POSTING: 1 Lee Woodward,City Secretary TAKEN DOWN: 1 CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ` Beth Newton Sandra Hanscom �n Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA MARCH 7,2013 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-2945782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the Final Plat of Spring Lake Estates, Section 8, located in the Spring Lake Subdivision on Autumn Road, in the John Beachamp Survey, A-92, in the city limits of Huntsville consisting of 9.115 acres. 5. CONSIDER the minutes of February 21, 2013. 6. DISCUSS the status of the RFQ process for the Development Code Update. 7. DISCUSS the proposed draft of Section 505.5 Planned Developments of the Huntsville Development Code. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning Items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H,during the course of the meeting and discussion of any Items covered by thls notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Govemmant Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property,551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appolnlimem employmem evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementodon of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session In order to tale action,H necessary,on the Items addressed during Executive Session. CERTIFICATE r ; I,Lee Woodward,City Secretary,do hereby certify that a copy of the Marc 7,201 Planning Zoning Commission Agenda was posted on the City Hall bulletin board,a place con Pent and readily accessible to the gene publ' at all in corgpliartce with hapter551,Texas Government Code. DATE OF POSTING: � � l3 TIME OF POSTING: r ``I Lee Woodward,City Secretary TAKEN DOWN: 14 1 CITY OF HUNTSVILL& TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Michael Huff James R.Barnes of Robert Ernst Sam Moak *c n Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD FRIDAY,MARCH 8,2013 at 12:00 PM Main Street Office 1203 University Avenue i Huntsville,TX 77340 AGENDA item Almon I. Call the meeting to order. U. Hear citizen comments. M. Consider and/or approve minutes of the February meeting. I IV. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Coordinator's Report-Kim McAuliffe i. Committee Updates ii. Upcoming Training Opportunity-Nacogdoches V. Consider and/or approve the summer banner designs VI. Downtown Events: i. Spring Clean the Square-Saturday,March 23,2013 from 9-1 p.m. ii. Main Street Music Series-Fridays beginning April 5-May 10 from 6-9 p.m. iii. Wine Down,Shop Small-Saturday,April 27,2013 from 4-9 p.m. iv. Downtown Farmers Market-Saturdays, May 4-July 27 from 8-12 p.m. v. Airing of the Quilts-Saturday, May 4 from 9-4 p.m. VII. Open Discussion VIII. Adjourn the meeting-Next meeting TBD Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting3 4 �j Time of Posting: 9 ; Date Taken Down: Po d: Le oodward,City Secretary CITY OF HUNTSVILL& TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Xv Michael Huff James R. Barnes ep it Robert Ernst Sam Moak 1#V Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD FRIDAY,MARCH 8,2013 at 12:00 PM Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA ism Action I. Call the meeting to order. H. Hear citizen comments. M. Consider and/or approve minutes of the February meeting. IV. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Coordinator's Report-Kim McAuliffe i. Committee Updates ii. Upcoming Training Opportunity-Nacogdoches V. Consider and/or approve the summer banner designs VI. Downtown Events: i. Spring Clean the Square-Saturday, March 23,2013 from 9-1 p.m. ii. Main Street Music Series-Fridays beginning April 5-May 10 from 6-9 p.m. iii. Wine Down,Shop Small-Saturday,April 27,2013 from 4-9 p.m. iv. Downtown Farmers Market-Saturdays, May 4-July 27 from 8-12 p.m. v. Airing of the Quilts-Saturday, May 4 from 9-4 p.m. VII. Open Discussion VIII. Adjourn the meeting-Next meeting TBD Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: 3 LA 13 Time of Posting: , Date Taken Down: I y Po d e Woodward, ity Secretary PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Maxia Farris �� r Reddock Nate Grigsby oody Woods Keith Jenkins John K. Smither Ray Black Christoph irrito PARKS AND RECREATIO ADVIS OA NDA MONDAY AR , 2013 - OPM Hu ille Hall — ncil Chambers 1 Avenue M tsville, TX 77340 Persons wit isabili ' ho an to aft his meeting and who may need auxiliary aids or services are requested t conta Pe y Joine (936)294-5708 two working days prior to the meeting so that appropriate rrang ents can ade. 1. Call to Order .00 PM) 2. Public C ments 3. D ion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from January 14, 2013. B. Presentation, discussion and/or possible action on the update for the new ball field. C. Presentation, discussion and/or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 11, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Govemmen Code. Date of Posting: 3 , Time of Posting: Taken Down: J I PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans IL Maxia Farris � CA Rhonda Reddock Nate Grigsby Woody Woods Keith Jenkins John K. Smither Ray Black Christopher Cirrito PARKS AND RECREATI N VI O ENDA MONDAY, MAR , 2:OOPM H n it —Council Chambers 1 v M, Huntsville, TX 77340 Persons ith dis w n to attend this meeting and who may need auxiliary aids or services are requeste to co ct y Joiner at (936)294-5708 two working days prior to the meeting so that appropri e a n ents can be made. 1. Cal to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from January 14, 2013. B. Presentation, discussion and/or possible action on the update for the new ball field. C. Presentation, discussion and/or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 11, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: u5 y Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rhonda Reddoch,Chair � t Maria McIver � James Anderson �G"+ Venetia Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MARCH 12,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Discussion of methodology for public input b. Review of the current Charter and any other matters relating to potential Charter amendments. 3. ADJOURNMENT I CERTIFICATE I hereby certify that a copy of the March 12, 2013, Charter Review Committee Meeting genda was posted on the City Hall bulletin board, a place convenient and readily accessibl the general pu I at all times, and to the City's website,www.huntsvilletK.gov,in compliance with Chapter ex G me (bode. t�j DATE OF POSTING: \ TIME OF POSTING: �� �� Lee oodward,City Sec U \/'. DATE TAKEN DOWN: I� S ' CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rhonda Reddoch,Chair � Maria McIver James Anderson cad Vanetta Mills Bill Daugette . Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MARCH 12,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Discussion of methodology for public input b. Review of the current Charter and any other matters relating to potential Charter amendments. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 12, 2013, Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the ge 1 public at all es, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 5 Texa G e ment Code. f j DATE OF POSTINGID r13 TIME OF POSTING: °1"� oodward,C Sec DATE TAKEN DOWN: �2 J 114 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair � Matt Benoit,City Manager,Ex-Officio Dr.Bobby Lane David Zeller,Ex-Officio Reggie Lepley � James Patton Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION -S:OOPM WEDNESDAY, MARCH 13,2013 CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION 5:0013M l 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the March 13,2013,Natural Preservation Ad Hoc ommittee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the ge ral public at II times, and to the City's website, www.huntsvilletx.gov,in c plianc with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: Lee oodward,City Secretary _�- TAKEN DOWN: i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Dan Jones,Chair Matt Benoit,City Manager,Ex-Officio Dr.Bobby Lane David Zeller,Ex-Offlclo Reggie Lepley James Patton Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION -5:OOPM WEDNESDAY, MARCH 13,2013 CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:0013M] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE—I hereby certify that a copy of the March 13,2013,Natural Preservation Ad Hoc Committee Agenda was posted on the City • Hall bulletin board, a ace convenient and readily accessible to the general public II times, and to the City's website, www.huntsvllletx.gov,in c mptia a with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: `/ t Lee o dward,City Se TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dr.Jaimie Hebert J.D.Davis Dalene Zender Rr Nancy Gaertner Pam Markham Dr.Steven Johnson Tim Paulsel C�'N°E ' David Moorman Sam Johnson Frank Roberts Robert Pate Aron Kulhavy BJ Gaines Jr. Dr.Sherry McKibben Sally Nelson Chandra Steinback Lorri Lehman Kelly Porter,Ea Oficio HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, MARCH 14, 2013-3:00 PM City Hall, Council Chambers 1212 Avenue M, Huntsville, TX 77340 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Stakeholder Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: A.Review and approve minutes from February 12,2013 B.Review and discuss projects and scenarios C.Review and discuss"Achieving Huntsville's Potential"workshop D.Next steps 3. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at(936)291-5428 or-5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE I do hereby certify that a copy of the March 14,2013,Case Study Committee Meeting Agenda was post the City Hall b board, a place convenient and readily accessible to the general public at all times, and to Ire City's we te,'. www.huntsvilletx.gov,In compliance with Chapter 551,Texas Government Code. n ; J D Date Posted:3 b �3 Posted U ; Time Posted: � �fj � l Lee*bodwiridl,City Secre Date taken down: i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dr.Jaimie Hebert J.D.Davis Dalene Zender Xv Nancy Gaertner Pam Markham Dr. Steven Johnson Tim Paulsel David Moorman j Sam Johnson Frank Roberts Robert Pate Aron Kulhavy BJ Gaines Jr. Dr.Sherry McKibben Sally Nelson Chandra Steinback Lorri Lehman Kelly Porter,Ex Oficio j HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, MARCH 14, 2013- 3:00 PM City Hall, Council Chambers 1212 Avenue M, Huntsville, TX 77340 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Stakeholder Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: A.Review and approve minutes from February 12,2013 B.Review and discuss projects and scenarios C.Review and discuss"Achieving Huntsville's Potential"workshop D.Next steps 3. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at(936)291-5428 or-5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE I do hereby certify that a copy of the March 14,2013,Case Study Committee Meeting Agenda was post on City Hall bulletin board, a place convenient and readily accessible to the general public at aIh tlmes and to City's website, www.huntsvilletx.gov, n com lance with Chapter 551,Texas Government Code.( 1 Date Posted: Posted by: Time Posted:C) ; 5�j DrV", Lee o dwa ,City Secr Date taken down: i i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhon Reddoch,Chair 4014 Maria McIver James*3 rson 404 Vanetta Mills Bill Daugett Charles Smither,Jr. John Escobed Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MARCH 26,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 12 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to atten this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), working days prior to the meeting for appropriate arrangements. ti 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,disbpss and may consider recommendations to the City Council on the following items: a. Review of the current Charter and any other matters relating to potential Charter amendments. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2013, Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible t �e general pu lic at all times, and to the City's website,www.huntsvilletK.gov,in compliance with Chapte 51 eta Governm n ode. 3 DATE OF POSTING. ( 3 TIME OF POSTING: 3,.L4,5 oodwa re ___.._1 DATE TAKEN DOWN: OY1 � D CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair Maria McIver James Anderson � yd' Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MARCH 26,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who p[6n to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291\.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Review of the current Charter and any other matters relating to potential Charter amendments. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2013, Charter Review Committ@e Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the geperal nablic at all tim d to the City's website,www.huntsvilletx.gov,in compliance with Chas Go @rn an Code. `� � \\ N DATE OF POSTING: 3 0 ( r 3 ��' , TIME OF POSTING: 3 , Lee ward,City Secreta -- DATE TAKEN DOWN: c� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Mil, Joe Emmett,Ward 1 James Fitch,Position 1 VeiON' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:00 PM)-MONDAY, MARCH 18,2013 LARGE CONFERENCE ROOM -CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00 PM] — The City Council will meet to discuss revisions to the City Council Rules of Procedure. *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the March 18,2013 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. t- DATE OF POSTING: p I TIME OF POSTING: f a Pm 't oodwa ,Cr re TAKEN DOWN: e m i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Mil, Joe Emmett,Ward 1 James Fitch,Position 1 (01°t' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:00 PM)-MONDAY, MARCH 18,2013 LARGE CONFERENCE ROOM -CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00 PM] — The City Council will meet to discuss revisions to the City Council Rules of Procedure. 'ff,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 18,2013 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.h tsvilletx.gov,in compliance with Chapter 551,Texas Government ode. DATE OF POSTING: t TIME OF POSTING: a pm ard,City Secretary TAKEN DOWN: em/ CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern M Joe Emmett,Ward 1 James Fitch,Position 1 R' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION(6:OOPM) TUESDAY, MARCH 19,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION[5:00 PM]—City Council will meet to discuss the budgeted revision of the Development Code. [Aron Kulhavy, Director of Community and Economic Development] REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on March 5,2013.[Lee Woodward,City Secretary] 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the City Manager to order an appraisal and title report for the possible sale of City-owned property located at 2257 Sam Houston Avenue, more commonly known as the Army Reserve Building,and advertise for bids.[Matt Benoit,City Manager] b. Presentation, discussion, and possible action to approve Ordinance 2013-22, authorizing the City Manager to update the Employee Policies and Procedures Manual, 15t reading. [Matt Benoit,City Manager] c. Presentation, discussion, and possible action to amending the City of Huntsville, Texas Code of Ordinances, specifically Chapter 8"Animals and Fowl";providing for a penalty; making other provisions and findings thereto;and declaring an effective date, i$`reading.[Chief Kevin Lunsford,Director of Public Safety] d. Presentation, discussion, and possible action to authorize the City Manager to execute a Permission for Aerial Easement to enclose an existing balcony located at 1105 12th Street.[Aron Kulhavy,Community and Economic Development] 6. MAYORICITY COUNCIL AND CITY MANAGER REPORT a. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 7. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087—deliberation regarding economic development negotiation involving project Lennon, and to receive legal advice on development negotiations and contracts for Project Lennon. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Secretary Lee Woodward,part 2 of 3. [Mayor Woodward] 11. RECONVENE , a. Take action,if necessary,on items addressed during Executive Session. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 19,2013 City uncil Agenda wa sled on the City Hall bulletin board,a place convenient and read'y accessible to the general public at all times,and to the C ';'website,www.h is letx.gov,in compliance with Chapter 551,Texas Government C i DATE OF POSTING: TIME OF POSTING: a pm se oodward,City Secr TAKEN DOWN: 8 fn CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem I Joe Emmett,Ward 1 James Fitch,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION (6:OOPM) TUESDAY, MARCH 19,2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM CITY HALL, 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION[5:00 PM]—City Council will meet to discuss the budgeted revision of the Development Code. [Aron Kulhavy, Director of Community and Economic Development] REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on March 5,2013.[Lee Woodward,City Secretary] 5. STATUTORY AGENDA a. Presentation, discussion, and passible action to authorize the City Manager to order an appraisal and title report for the possible sale of City-owned property located at 2257 Sam Houston Avenue, more commonly known as the Army Reserve Building,and advertise for bids.[Matt Benoit,City Manager] b. Presentation, discussion, and possible action to approve Ordinance 2013-22, authorizing the City Manager to update the Employee Policies and Procedures Manual, 18t reading.[Matt Benoit,City Manager] c. Presentation, discussion, and possible action to amending the City of Huntsville, Texas Code of Ordinances, specifically Chapter 8"Animals and Fowl";providing for a penalty;making other provisions and findings thereto;and declaring an effective date, 1 st reading.[Chief Kevin Lunsford, Director of Public Safety] d. Presentation, discussion, and possible action to authorize the City Manager to execute a Permission for Aerial Easement to enclose an existing balcony located at 1105 12th Street. [Aron Kulhavy,Community and Economic Development] 6. MAYORICITY COUNCIL AND CITY MANAGER REPORT a. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 7. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, 551.071 and 551.087—deliberation regarding economic development negotiation involving project Lennon, and to receive legal advice on development negotiations and contracts for Project Lennon. [Matt Benoit, City Manager, and Aron Kulhavy, Director of Community and Economic Development] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Secretary Lee Woodward,part 2 of 3. [Mayor Woodward] 11. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the March 19,2013 City Council A n was posted on the Ci II bulletin board,a place convenient and reads y accessible to the general public at all times,and to the City's websits, °huntsvilletx.gov,in c mpl' ce with Chapter 551,Texas Government C �] DATE OF POSTING: I !r TIME OF POSTING: a pm r ��^^)� Lee Woodwa ,City Secretary TAKEN DOWN: V 8 pm I E i i CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER,TEXAS 1,the undersigned,Dewana Harding,Executive Director of the Huntsville Housing Authority,City of Huntsville,Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville,Walker County,Texas, commencing on the 19'' day of March,2013 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended WITNESS MY HAND AND SE ;OF aid Huntsville Housing Authority on this 10 day of March,2013. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority iv 'ity of H tsvil e,City Secretary time �, to posted: U time posted l 3 14 S \ I I i Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. I Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING March 19',2013 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of February 19"',2013 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List,Vacancies,and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution to accept bidder for the modernization of nine(9) units. Resolution 2013-3-1. b.) Discussion regarding renewal of RUA medical,dental and life insurance. 8. Adjournment - kaAlv\, 3 Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING March 19',2013 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and twos in the comments to the Chairperso Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of February 190i,2013 4. Report of the Secretary 5. Review of Financials,Delinquent Rents, Waiting List,Vacancies, and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution to accept bidder for the modernization of nine(9) units. Resolution 2013-3-1. b.) Discussion regarding renewal of HHA medical,dental and life insurance. 8. Adjournment " 3 / 2zZ03 CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER,TEXAS - 1,the undersigned,Dewana Harding,Executive Director of the Huntsville Housing Authority,City of Huntsville,Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County,Texas, commencing on the 191' day of March,2013 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SE OF said Huntsville Housing Authority on this 14te day of March,2013. Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority iv ity of H tsvil e,City Secretary time•� to posted: 0 time posted: o CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 IL Keith D.Olson,At-Large Position 4 ��a d Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 21, 2013-8:30 AM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Airport lease discussion 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 21,2013,Finance Committee Meetin nda was po on the City Hall bulletin board, a place convenient and readily accessible to the nani ubli at all tim , a to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551, e s IG r men Code. DATE OF POSTING: TIME OF POSTING: ',u5( ; Woodward, ' Secretary DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At Large Position 4 car d� Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 21, 2013-8:30 AM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Airport lease discussion 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 21,2013, Finance Committee Meeting A n a was posted on the City Hall bulletin board, a place convenient and readily accessible to the neral ub -fall all ti and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,T xa over m t C e. DATE OF POSTING: TIME OF POSTING: ,L4 ood rd, ry DATE TAKEN DOWN: Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Nil, Kay King Mitchell D'Anne Crews Bonnie Thorne Bernice Coleman � James Patton Evelyn McDaniel Joyce Robinson Candyce Dixon . Douglas Wright Huntsville Cemetery Advisory Board -Agenda Thursday, March 21, 2013, 1:OOPM Huntsville City Hall -Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of February 21, 2013. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements or the Endowment Fund. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the walking tour maps. E. Presentation, discussion and/or possible action on the wording, and the plaque for the unmarked graves. F. Presentation,discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville C etery Advil Board agenda for March 21, 2013,was sted on the City Hall bulletin board, a place convenient and re dilly accessi a to he general blic at all times,in com li ce w h Chapter 551,Texas Government Code. } Date of Posting: By. Time of Posting: L{ i Taken Down: Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett M Kay King Mitchell D'Anne Crews Bonnie Thorne Bernice Coleman H�d �� James Patton Evelyn McDaniel Joyce Robinson Candyce Dixon Douglas Wright Huntsville Cemetery Advisory Board -Agenda Thursday, March 21, 2013, 1:OOPM Huntsville City Hall -Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of February 21,2013. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements or the Endowment Fund. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the walking tour maps. E. Presentation,discussion and/or possible action on the wording,and the plaque for the unmarked graves. F. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville COT etery Advisory Board agenda for March 21, 2013,was sted on the City Hall bulletin board, a place convenient and r a ily ccessible to the ge ublic at all times, in complia cetwi CChapter 551,Texas Government Code. 11 Date of Posting: � t 1 / Time of Posting: / `mot y Taken Down: i CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hanscom o� Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA MARCH 21,2013 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,1 pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minor plat of Juan Hernandez 0.466 Acre Tract, located on the southeast comer of Sycamore Avenue and 13th St, in the P. Gray League,A-24, in the city limits of Huntsville. 5. PUBLIC HEARING on the variance request for setbacks and the replat of Lot 1A, Section 4, Spring Lake Subdivision, in the J. Beachamp Survey, A-92, in the 3800 Block of Summer Lane, in the city limits of Huntsville. 6. CONSIDER the variance request for setbacks and the Amending plat of Lot 1 A, Section 4, Spring Lake Subdivision, in the J. Beachamp Survey, A-92, in the 3800 Block of Summer Lane, in the city limits of Huntsville. 7. PUBLIC HEARING on the proposed draft of Section 505.5 Planned Developments of the Huntsville Development Code. 8. CONSIDER the proposed draft of Section 505.5 Planned Developments of the Huntsville Development Code. 9. CONSIDER a 30 day extension of approval for the previously approved CVS Pharmacy Subdivision. 10. CONSIDER the minutes of March 7, 2013. 11. PUBLIC COMMENTS 12. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 13. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appomtmen4 employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implsmentation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the March 21, 13 Planning Zonin Commission Agenda w s pos on the City Hall bulletin board,a place con v ient and readily accessible to the gene r I p bRc at all ti es, n corn liance with Chapter 5 ,Te s Government Code. Ap DATE OF POSTING: v TIME OF POSTING: 2 l . Lee Woodward,City Secrets J TAKEN DOWN: /Z Z// i CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hanscom (.6�� Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA MARCH 21, 2013 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,i pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minor plat of Juan Hernandez 0.466 Acre Tract, located on the southeast corner of Sycamore Avenue and 13th St, in the P. Gray League,A-24, in the city limits of Huntsville. 5. PUBLIC HEARING on the variance request for setbacks and the replat of Lot 1A, Section 4, Spring Lake Subdivision, in the J. Beachamp Survey, A-92, in the 3800 Block of Summer Lane, in the city limits of Huntsville. 6. CONSIDER the variance request for setbacks and the Amending plat of Lot 1 A, Section 4, Spring Lake Subdivision, in the J. Beachamp Survey, A-92, in the 3800 Block of Summer Lane, in the city limits of Huntsville. 7. PUBLIC HEARING on the proposed draft of Section 505.5 Planned Developments of the Huntsville Development Code. 8. CONSIDER the proposed draft of Section 505.5 Planned Developments of the Huntsville Development Code. 9. CONSIDER a 30 day extension of approval for the previously approved CVS Pharmacy Subdivision. 10. CONSIDER the minutes of March 7, 2013. 11. PUBLIC COMMENTS 12. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 13. ADJOURNMENT M,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment' employment evaluation, reassignment' dutles, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as am out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do he by certify that a copy of the March 21,2 13 tanning&Z ing C mis ion Agenda was t n the City Hall bulletin board,a place co venient nd readily at to the general pu is alt times,i compli h Chapter 551, xas Go emment Code. DATE OF POSTING: �j I TIME OF POSTING: + t/��� Lee Woodward,City Secretary TAKEN DOWN: >I L2 It r3-) CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Dan McDaniel John McManners Jacob Bullion Gerald Norwood Bill Butler t ah°� Charlotte Oleinik Bill Gibson � Leta Reiner Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, MARCH 21, 2013 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION(5:30PM) 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'if,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the March 21,2013,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public times,and to the City's website, www.huntsvilletx.gov,in compile a with Chapter 551,Texas Government Code. DATE OF POSTING: ii TIME OF POSTING: I TAKEN DOWN: L L I Sl�2, ✓r Lee Vood ard, y Secretary • r CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Dan McDaniel John McManners Jacob Bullion Gerald Norwood Bill Buffer City Charlotte Oleinik Bill Gibson � Leta Reiner Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, MARCH 21, 2013 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items,projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *if,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,If necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the March 21,2013,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily aceessi ON gene blic at all times,and to the City's website, www.huntsvillotx.gov,in ompli nce with Chapter 551,Texas Govemme C e. DATE OF POSTING: 0 TIME OF POSTING: TAKEN DOWN: ?21 2Z- S •✓��. Woodward,City Secre �.�1 i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Dessie Cherry Shannon Duncan Paula Armstrong Danielle Hill IL Chase Cheney Kendall Scudder Aliyah Houston Everrett Moore rid Joseph Godinez Michelle Spencer Taman Chasteen Susan Thompson Brenda Grahmann Anthony Ormsbee Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM)-THURSDAY, MARCH 21,2013 CITY HALL COUNCIL CHAMBER-1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,bear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items vered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by T s Govemment Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,excha e,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,emplo tint,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or de*es;s; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Govemme it Code. If a Closed or Executive session is held in accordance with the Texas Gove ment Code as set out above,the Board will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive ession. CERTIFICATE 1,lee Woodward,City Secretary,do hereby certify that a copy of the March 21,2013,Youth isory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general p at all Umes, and tot—�s webska, www.huntsvilletx.gov,I corn ance with Chapter 551,Texas GovernmertE C DATE OF POSTING: I TIME OF POSTING: O�r� ward,C TAKEN DOWN: O�am/pm i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor ` Rachel Willeford,Chair Dessie Cherry Shannon Duncan Paula Armstrong Danielle ill R Ift Chase Cheney Kendall Scudder Aliyah Houston Everrett Moo'T Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompso Brenda Grahmann Anthony Ormsbee Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YO H ADVISORY BOARD REGULAR SESSION (4k30PM)-THURSDAY, MARCH 21, 2013 CITY HALL COUNCIL CHAMBER 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meetin and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days p r to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports an tentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of co munity interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board deterrni s that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,S-"Vons:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties, scipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regardi economic development negotiation;andlor other matters as authorized under the Texas Government Code. \\ If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the B rd will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE r I,Lee Woodward,City Secretary,do hereby certify that a copy of the March 21,2013,Youth Advisory Board was posted on the City Hall bulletin board, a pl ce c rwenI nt and readily accessible to the eneral pub c at all times and the City's webske, www.huntsvilletx.gov,in c plia a with Chapter 551,Texas Government C DATE OF POSTING: TIME OF POSTING: v t�Y\ �),c oo ard,City SeCiewly TAKEN DOWN: amipm CITY OF HUNTSVILLE TEXAS Mac Woodward,Mayor James Fitch,At-Large Position 1 k Lydia Montgomery,At-Large,Position 2 �(,a o' Tish Humphrey,Ward 2 Clyde Loll,Ward 4 + HUNTSVILLE CITY COUNCIL-PERSONNEL COMMITTEE AGENDA Tuesday, March 26,2013—413M CITY COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Personnel Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: A. Approval of minutes from last meeting of 2/25/13 B. Discussion of GASB report from Holmes Murphy Actuary C. Update on Employee Clinic-PEBA proposal D. Update from Interim Human Resource Director 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2013, Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 3/Z-611 13 TIME OF POSTING:LI In ✓�"` Kristin wards,Deputy City Secretary V1D DATE TAKEN DOWN: cj� 13 0 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor James Fitch,At-Large Position 1 Lydia Montgomery,At-Large,Position 2 Tish Humphrey,Ward 2 C Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL- PERSONNEL COMMITTEE AGENDA Tuesday, March 26,2013-4PM CITY COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Personnel Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: A. Approval of minutes from last meeting of 2125113 B. Discussion of GASB report from Holmes Murphy Actuary C. Update on Employee Clinic-PEBA proposal D. Update from Interim Human Resource Director 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2013, Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: Kristin Edwards,Deputy City Secretary � ����6.� v� DATE TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair t Maria McIver James Anderson ��d Vanetta Mills Bill Daugette Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MARCH 26,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes of the February 26,2013 and March 12,2013 meetings b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2013, Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general blu;�at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 5 Texas ,a, ant Cd�de. DATE OF POSTING: f TIME OF POSTING: � 0 L,be oodward,City DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Rhonda Reddoch,Chair Maria McIver James Anderson �G Vanetta Mills Bill Daugette + Charles Smither,Jr. John Escobedo Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, MARCH 26,2013—5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approval of minutes of the February 26,2013 and March 12,2013 meetings b. Review of the current Charter and any other matters relating to potential Charter amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 26, 2013, Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general ublic at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551 Texas Gov rim it Code. C � DATE OF POSTING: TIME OF POSTING: U dward, DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 IL Keith D.Olson,At-Large Position 4 �«yd Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 28, 2013—10:00 AM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discussion of April 2,2013 City Council meeting budget policy presentation 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 28,2013,Finance Committee Meeting Agenda was pos n the City Hall bulletin board, a place convenient and readily accessible to the general public at all tim , and the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas vern nt Code. DATE OF POSTINGs.5I�S I TIME OF POSTING: U �, a� oodward,City DATE TAKEN DOWN: �_� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson At-Large Position 4 d ar c Emmett, Joe Ward 1 Ronald Allen Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MARCH 28, 2013—10:00 AM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Discussion of April 2,2013 City Council meeting budget policy presentation 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the March 28,2013,Finance Committee Meeting Agenda s posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at II t , and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Governm t C e. i DATE OF POSTINGS TIME OF POSTING: u '�"" �`� llyoodward,City Secre ry DATE TAKEN DOWN: 3 I� HUNTSVILLE PUBLIC LIBRARY BOARD Mayor Mac Woodward Terry Stivers, President ` Glenda High Helen King, Vice President Jim Balzaretti Julie Woods,Treasurer �`�' Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Thursday, March 28, 2 p.m. Huntsville Public Library Board Room, 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291-5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Review and possible action to approve the Minutes of the February 21, 2013 Meeting 111. Review and possible action regarding the Genealogy Room Policy. IV. Review and possible action regarding the Library Hours Policy. V. Review and possible action regarding the Library Closings Policy. VI. Review and possible action regarding the Circulation Policy regarding Fines and Fees. VII. President's Report/Comments VIII. Librarian's Report IX. Member Inquiries/Action X. Citizen Input/Inquiry XI. Media Inquiries XII. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for March 28, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 1 Time of Posting: 55 a pm :Odward, ( i Greta Datefrime Taken Down. �� a pm N HUNTSVILLE PUBLIC LIBRARY BOARD Mayor Mac Woodward Terry Stivers, President Or Glenda High Helen King, Vice President �,, Jim Balzaretti Julie Woods,Treasurer �` Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Thursday, March 28, 2 p.m. Huntsville Public Library Board Room, 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291-5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Review and possible action to approve the Minutes of the February 21, 2013 Meeting III. Review and possible action regarding the Genealogy Room Policy. IV. Review and possible action regarding the Library Hours Policy. V. Review and possible action regarding the Library Closings Policy. VI. Review and possible action regarding the Circulation Policy regarding Fines and Fees. VII. President's Report/Comments VIII. Librarian's Report IX. Member Inquiries/Action X. Citizen Input/inquiry XI. Media Inquiries XII. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for March 28, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: —3 )19 /L3 _ By: Time of Posting: /pm ee oodwar , i retary Date/Time Taken Down: a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Dessle Cherry Shannon Duncan Paula Armstrong Danielle Hill Chase Cheney Kendall Scudder Aliyah Houston Everrett Moore �� Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson Brenda Grahmann Anthony Ormsbee Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD AMENDED AGENDA THURSDAY, MARCH 28, 2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM) I. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any Items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Les Woodward,City Secretary,do hereby certify that a copy of the March 28,2013,Youth Advisory oard Agenda was Hall bulletin board, a place ornenient and readily accessible to the oral ry g posted°^ City www.huntsvillobi.gov+1npI1 a with Cha public II times, and to City's website, pter 551,Texas Government Cod .DATE OF POSTING: I TIME OF POSTING: �� L ward,CI tretary TAKEN DOWN: am m CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Rachel Willeford,Chair Dessie Cherry Shannon Duncan Paula Armstrong Danielle Hill Chase Cheney Kendall Scudder Aliyah Houston Everrett Moore cot Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson N V Brenda Grahmann Anthony Ormsbee Justin Stem Desirse Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD AMENDED AGENDA THURSDAY, MARCH 28, 2013—4:30 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM) 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Hear reports from members c. Discuss strategic options for the Board d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property, 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,If necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certHy that a copy of the March 28,2013,Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place co enient and readily accessible to the �nki public at all times, and to the City's websits, "-www.huntsvilletx.gov,in c plian a with Chapter 551,Texas Government Code1 DATE OF POSTING: Nn i �- TIME OF POSTING: L rd,City Secretary TAKEN DOWN: a pm r CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dr.Jaimie Hebert J.D.Davis Dalene Zender Nancy Gaertner Pam Markham Dr.Steven Johnson Tim Paulsel C��°E '�. David Moorman Sam Johnson Frank Roberts Robert Pate Aron Kulhavy BJ Gaines Jr. Dr.Sherry McKibben Sally Nelson Chandra Steinback Lorri Lehman Kelly Porter,Ex Oficio HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE Participation in the"Achieving Huntsville's Potential" Community Meeting I THURSDAY, MARCH 28, 2013—6:30 PM Huntsville Public Library 1219 13'h Street, Huntsville, TX 77340 A. ACHIEVING HUNTSVILLE'S POTENTIAL INITIATIVE—DISCUSSION OF ISSUES RELATED TO HOUSING,JOB OPPORTUNITIES AND QUALITY EDUCATION B. OTHER TOPICS RELATED TO HARNESSING HUNTSVILLE'S POTENTIAL INITIATIVE. No formal action will be taken by the committee during this event. The meeting is open to the public. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at(936)291-5428 or-5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE I do hereby certify that a copy of March 28,2013,Case Study Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. Date Posted:'z �2 2 /3 Posted by: Time Posted: Kristin Edwards, Deputy City Secretary Date taken down: �� 1 3 • CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dr.Jaimie Hebert J.D.Davis Dalene Zender Nancy Gaertner Pam Markham Dr.Steven Johnson Tim Paulsel M°� '�� David Moorman Sam Johnson 1� Frank Roberts Robert Pate Aron Kulhavy BJ Gaines Jr. Dr.Sherry McKibben Sally Nelson Chandra Steinback Lorri Lehman Kelly Porter,Ex Oficio HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE Participation in the"Achieving Huntsville's Potential" Community Meeting THURSDAY, MARCH 28, 2013—6:30 PM Huntsville Public Library 121913"' Street, Huntsville, TX 77340 A. ACHIEVING HUNTSVILLE'S POTENTIAL INITIATIVE—DISCUSSION OF ISSUES RELATED TO HOUSING,JOB OPPORTUNITIES AND QUALITY EDUCATION B. OTHER TOPICS RELATED TO HARNESSING HUNTSVILLE'S POTENTIAL INITIATIVE. No formal action will be taken by the committee during this event. The meeting is open to the public. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at(936)291-5428 or-5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE I do hereby certify that a copy of March 28,2013,Case Study Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvillotx.gov,in compliance with Chapter 551,Texas Government Code. Date Posted: Posted by: Time Posted: Kristin Edwards, Deputy City Secretary Date taken down: Th CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom 4 Joe Emmett,Ward 1 James Fitch,Position 1 ��ard Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 COMMUNITY MEETING—ACHIEVING HUNTSVILLE'S POTENTIAL TUESDAY, MARCH 28,2013—6:30PM HUNTSVILLE PUBLIC LIBRARY 1219 13' STREET, HUNTSVILLE,TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two worldng days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A. ACHIEVING HUNTSVILLE'S POTENTIAL INITIATIVE—DISCUSSION OF ISSUES RELATED TO HOUSING, JOB OPPORTUNITIES AND QUALITY EDUCATION B. OTHER TOPICS RELATED TO HARNESSING HUNTSVILLE'S POTENTIAL INITIATIVE. No formal action will be taken by the City Council during this event. The meeting is open to the public. CERTIFICATE I, Kristin Edwards, Deputy City Secretary,do hereby certify that a copy of the February 28,2012,Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: 2-243 !� TIME OF POSTING: TAKEN DOWN: 3 I Kristin Edwards,Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 James Fitch,Position 1 ���d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 COMMUNITY MEETING—ACHIEVING HUNTSVILLE'S POTENTIAL TUESDAY, MARCH 28,2013—6:30PM HUNTSVILLE PUBLIC LIBRARY 1219 13TH STREET, HUNTSVILLE,TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two worldng days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM A. ACHIEVING HUNTSVILLE'S POTENTIAL INITIATIVE—DISCUSSION OF ISSUES RELATED TO HOUSING,JOB OPPORTUNITIES AND QUALITY EDUCATION B. OTHER TOPICS RELATED TO HARNESSING HUNTSVILLE'S POTENTIAL INITIATIVE. No formal action will be taken by the City Council during this event. The meeting is open to the public. CERTIFICATE I, Kristin Edwards, Deputy City Secretary,do hereby certify that a copy of the February 28,2012,Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: "J I Z TIME OF POSTING. � TAKEN DOWN: � i3� l/ Kristin Edwards,Deputy City Secretary �