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Monthly Posted Agenda - 2/1/2013CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Delano Zander, Chairperson David DeShaw HOTEL OCCUPANCY TAX BOARD MEETING AGENDA TUESDAY, FEBRUARY 5, 2013 —12 pm (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Lanny D. Ray Karen Adams Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Current and potential uses of HOT Funds c. Million - Person Campaign consulting service agreement d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the February 5, 2013, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily essible to the general public at all times, in corn lia with Chapter 551, Texas Government Code DATE OF POSTING: TIME OF POSTING I j 10 at rNDm Le rd, City Secrete TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zander, Chairperson 4 Lanny D. Ray David DeShaw C�� Karen Adams HOTEL OCCUPANCY TAX BOARD MEETING AGENDA TUESDAY, FEBRUARY 5, 2013 —12 pm (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Current and potential uses of HOT Funds c. Million - Person Campaign consulting service agreement d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the Meeting Agenda was posted on the City Hall bulletin board, a place c public at all times, in compliance with Chapter 551, Texas Government 1 DATE OF POSTING: TIME OF POSTING: pm TAKEN DOWN: a (am m K 5, 2013, Hotel Occupancy Tax Board t and readily accessible tie general CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson . ` Beth Newton Sandra Hanscom �� Marilyn Soffar Leroy Hilton - S.O. Woods, Jr. PLANNING & ZONING COMMISSION SPECIAL JOINT WORK SESSION WITH CITY COUNCIL FEBRUARY 5, 2013 at 5:OOPM CITY HALL - CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. Notice of Possible Quorum of the Planning and Zoning Commission SPECIAL JOINT WORK SESSION [5:OOPM] The City Council will hold its annual meeting with the Planning and Zoning Commission (P&Z) to review the status of the proposed Development Code updates and other P & Z issues on the horizon for the coming year. K during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Cade, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee, 551.070 - Implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. K a Closed or Executive session Is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session In order to take action, K necessary, on the Items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the February 5, 2013 Hall bulletin board, a place convenient rd readily accessible to the general public at Code. f I DATE OF POSTING: TIME OF POSTING i ! TAKEN DOWN: lSl & Zoning Omtnission Ag a posted on the City in cpmpl' nn� with Chaoter 551, xas Govemment Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hanscom �ry Marilyn Soffar Leroy Hilton ► S.O. Woods, Jr. PLANNING & ZONING COMMISSION SPECIAL JOINT WORK SESSION WITH CITY COUNCIL FEBRUARY 5, 2013 at 5:OOPM CITY HALL - CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. Notice of Possible Quorum of the Planning and Zoning Commission SPECIAL JOINT WORK SESSION [5:OOPM] The City Council will hold its annual meeting with the Planning and Zoning Commission (P&Z) to review the status of the proposed Development Code updates and other P & Z issues on the horizon for the coming year. K, during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberagon regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appolntmen4 employment, evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.070 - imphimentndon of security personnel or devices; 551.007 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session Is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session In order to take action, If necessary, on the Items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the February 5, 2013 P inning 8 Zonin Commission Agenda wa on the City Hall bulletin board, a place nvenienj and readily accessible to the general pu is at II times, in corn liance with Chapter 551 Texas )vemment DATE OF POSTING: �.3 c i f� TIME OF POSTING_', �� "� / / Lee Woodward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom Joe Emmett, Ward 1 James Fitch, Position 1 �c� Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORK SESSION (5:00PM) - REGULAR SESSION (6:OOPM) TUESDAY, FEBRUARY 5, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORK SESSION [5:0013M] — The City Council will hold its annual meeting with the Planning and Zoning Commission to review the status of the proposed Development Code update and other P & Z issues on the horizon for the coming year. [Large conference room] REGULAR SESSION [6:0012M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on January 22, 2013. [Lee Woodward, City Secretary] b. Approve Ordinance 2013 -12, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2013, 2nd reading. [Leonard Schneider, City Attorney] c. Approve Ordinance 2013 -13, amending the budget for FY 11 -12. [Steve Ritter, Interim Finance Director] d. Approve Ordinance 2013 -14, amending the budget for FY 12 -13. [Steve Ritter, Interim Finance Director] e. Authorize the City Manager to reapply for a 2014 General Victim Assistance Grant from the H- GAC/Texas Criminal Justice Division, and approve Resolution 2013 -02 in support of same. [Dr. Sherry McKibben, Community Development Specialist] 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve ordinance 2013 -11 for a budget amendment related to mural repairs at 110411"' Street. [Matt Benoit, City Manager] b. Presentation, discussion, and possible action to approve the renewal of Standardized General Services Agreement (GSA) between the City of Huntsville and the following consultants for Engineering and related Professional Services. [Aron Kulhavy, Director of Economic and Community Development — copies of agreements available to view in the City Secretary's office and on the agenda item posting on the City website] 1. Absolute Energy Solutions (Absolute) 2. Jones & Carter, Inc. (Jones & Carter) 3. Klotz & Associates, Inc. (Klotz) 4. McClure & Browne Engineering/ Surveying (McClure & Browne) 5. Schaumburg & Polk, Inc. (SPI) 6. MAYOR/CITY COUNCIUCITY MANAGERICITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve nomination of Dr. Sherry McKibben, Community Development Specialist, as City's Section 3 Coordinator and Section 504 Standards Officer. [Mayor Woodward] b. Annual update from the Communications and Service Committee. [Councilmember Fitch] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'if, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the February 5, 2013 City Council Agenda was posted on the City Hall bulletin board, a place convenient and repdlly accessible to the general public at all times, and to the City's websi.yrww.huntsvilletx.gov, in compliance with Chapter 551, Texas ovem nt Code. 3e i3 ! DATE OF POSTING: i I TIME OF POSTING: 1 pm �\ TAKEN DOWN: am m `Q \� / L Woodward, City reta CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern %* Joe Emmett, Ward 1 James Fitch, Position 1 �c� Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORK SESSION (5:OOPM) - REGULAR SESSION (6:0012M) TUESDAY, FEBRUARY 5, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 6. MAYOR/CITY COUNCILICITY MANAGER/CITY ATTORNEY REPORT d. Presentation, discussion, and possible action on consideration of installation of a street light at FM 2821 and Smith Hill Road. [Councilmember Allen] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the February 5, 2013 City Council Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, In compliance with Chapter 5 1ii, Texas Government Code. DATE OF POSTING: 1 r I TIME OF POSTING: r am(pm) TAKEN DOWN: `j "m t L ood retary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 VV (A Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 °'"�� Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORK SESSION (5:00PM) - REGULAR SESSION (6:0012M) TUESDAY, FEBRUARY 5, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORK SESSION [5:00PM] — The City Council will hold its annual meeting with the Planning and Zoning Commission to review the status of the proposed Development Code update and other P & Z issues on the horizon for the coming year. [Large conference room] REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on January 22, 2013. [Lee Woodward, City Secretary] b. Approve Ordinance 2013 -12, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc., at the Public Utility Commission and the Federal Energy Regulatory Commission in 2013, 2nd reading. [Leonard Schneider, City Attorney] c. Approve Ordinance 2013 -13, amending the budget for FY 11 -12. [Steve Ritter, Interim Finance Director] d. Approve Ordinance 2013 -14, amending the budget for FY 12 -13. [Steve Ritter, Interim Finance Director] e. Authorize the City Manager to reapply for a 2014 General Victim Assistance Grant from the H- GAC/Texas Criminal Justice Division, and approve Resolution 2013 -02 in support of same. [Dr. Sherry McKibben, Community Development Specialist] 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve ordinance 2013 -11 for a budget amendment related to mural repairs at 110411"' Street. [Matt Benoit, City Manager] b. Presentation, discussion, and possible action to approve the renewal of Standardized General Services Agreement (GSA) between the City of Huntsville and the following consultants for Engineering and related Professional Services. [Aron Kulhavy, Director of Economic and Community Development — copies of agreements available to view in the City Secretary's office and on the agenda item posting on the City website] 1. Absolute Energy Solutions (Absolute) 2. Jones & Carter, Inc. (Jones & Carter) 3. Klotz & Associates, Inc. (Klotz) 4. McClure & Browne Engineering/ Surveying (McClure & Browne) 5. Schaumburg & Polk, Inc. (SPI) 6. MAYOR/CITY COUNCIL/CITY MANAGER/CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve nomination of Dr. Sherry McKibben, Community Development Specialist, as City's Section 3 Coordinator and Section 504 Standards Officer. [Mayor Woodward] b. Annual update from the Communications and Service Committee. [Councilmember Fitch] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; andlor other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the February 5, 2013 City Cou cil Agenda was sted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the C y's website, www.h villetx.gov, in compliance with Chapter 551, Texas G vemm nt Code. DATE OF POSTING: � TIME OF POSTING: I r am ►m TAKEN DOWN: C am m Lee W edwar , City ecretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom R James Fitch, Position 1 cLL % Lydia Montgomery, Position 2��" Keith D. Olson, Position 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORK SESSION (5:0012M) - REGULAR SESSION (6:0012M) TUESDAY, FEBRUARY 5, 2013 Joe Emmett, Ward 1 Tish Humphrey, Ward 2 Ronald Allen, Ward 3 Clyde Loll, Ward 4 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 6. MAYORICITY COUNCIL/CITY MANAGER/CITY ATTORNEY REPORT d. Presentation, discussion, and possible action on consideration of installation of a street light at FM 2821 and Smith Hill Road. [Councilmember Allen] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the February 5, 2013 City Council Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. f "y DATE OF TIME OF POSTING: City TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 IL Keith D. Olson, At -Large Position 4 Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday, February 7, 2013, 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plant vttend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291. 403, two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear pre ntations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meetbkg b. Budget Amendments a. City Manager — Purcha services/contracts b. Retirement —Part -time fire hters c. Step -grade implementation d. City Secretary — Elections e. Latin Festival f. Tourism — printed materials & br hures g. Robinson Creek — plant/lift station aintenam h. Solid Waste — vehicle maintenance 1. Main Street — lease of building J. Main Street - downtown maintenance /i4rov4 It. Non - profits 1. SAFER Grant - firefighters ` m. Homeland Security grant - equipment c. Medicare 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 7, 2013, Finance Committee Meeting Agenda was posted convenient and readily accessible to the general public at all times, and to the City's webslts, wM Chapter 551, Texas Govemmem Code. DATE OF POSTING: �l 3 TIME OF POSTING: DATE TAKEN DOWN: \� Hall bulletin board, a place tx.gov, In compliance with CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 d Joe Emmett, Ward 1 Ronald Allen, Ward 3 \ HUNTS \this OUNCIL FINANCE COMMITTEE AGENDA , February 7, 2013, 8:30 AM NCIL CONFERENCE ROOM E CITY HALL, 1212 AVENUE M Persons with disabilities who plan t g and who may need auxiliary aids or services are reque sted to contact Lee Woodward, City Secretary, at 936.2i days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discu and may consider recommendations to the City Council on the following Items: a. Approve minutes of last meeting b. Budget Amendments a. City Manager — Purchased services/cont`icts b. Retirement — Part-time firefighters c. Step -grade implementation d. City Secretary — Elections e. Latin Festival f. Tourism — printed materials & brochures g. Robinson Creek — plant/lift station maintenance h. Solid Waste — vehicle maintenance 1. Main Street — lease of building J. Main Street — downtown maintenance /improvements k. Non - profits I. SAFER Grant — firefighters m. Homeland Security grant - equipment c. Medicare klf1LT�ZePI:T: i'1 �: i d CERTIFICATE I hereby certify that a copy of the February 7, 2013, Finance Committee Meeting I convenient and readily accessible to the general public at all times, and to the Chapter 551, Texas Government Cod . DATE OF POSTING: ( e r 3 TIME OF POSTING: �' I Dr,-) Le DATE TAKEN DOWN: �, kqv3 was posted on the City Hall bulletin board, a place website, www.huntsvilletK.gov, in compliance with Huntsville Beautification Advisory Committee Conrad Liles, Chair Mayor, Mac Woodward Jordan Herrin Helen Belcher Hazel Wyatt Deborah Gilbert Katie Newman Rachel Willeford `� Tom Henry David Hastings Kevin Edney Huntsville Beautification Advisory Work Session Wednesday, February 6, 2013, 4:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. The Beautification Advisory Committee will conduct a work session for their 2013 Beautification Golf Tournament to be held on Friday, February 22. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for February 6, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 2/ L Time of Posting: 31'1 1 13 By: Kristin Edwards, Deputy City Secretary Huntsville Beautification Advisory Committee Conrad Liles, Chair Mayor, Mac Woodward Jordan Herrin Helen Belcher ` Hazel Wyatt Deborah Gilbert Katie Newman Rachel Willeford Tom Henry David Hastings Kevin Edney Huntsville Beautification Advisory Work Session Wednesday, February 6, 2013, 4:0013M Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. The Beautification Advisory Committee will conduct a work session for their 2013 Beautification Golf Tournament to be held on Friday, February 22. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for February 6, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: By: Time of Posting: ,> . y Kristin Edwards, Deputy City Secretary ��$ 113 � CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hanscom '# d"' Marilyn Soffar Leroy Hilton % S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA FEBRUARY 7, 2013 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. PUBLIC HEARING on the Replat of a portion of Family Faith Church Subdivision and Lot 2 of the James A. Barrum Subdivision both located in the 2400 block of Sam Houston Avenue, Huntsville, Texas. 5. CONSIDER the Replat of a portion of Family Faith Church Subdivision and Lot 2 of the James A., Barrum Subdivision both located in the 2400 block of Sam Houston Avenue, Huntsville, Texas. 6. DISCUSSION concerning the City Council /Planning and Zoning Commission joint work session of February 5, 2013. 7. CONSIDER the minutes of January 17, 2013. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community Interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H during the course of the meeting and discussion of any Hems covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment wnploymerK evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - impMmentation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session Is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session In order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, d hereb certify that a copy of the February 7, 913 Planni & Zonl g mission a was posted on the City Hall bulletin board, a place conven nt a readily accessible to the general ' u yc at all U s, in co plia with C pte 551, Texas Government Code. DATE OF POSTING: /r i 9 TIME OF POSTING: Lee Woodward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hanscom �p Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA FEBRUARY 7, 2013 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. PUBLIC HEARING on the Replat of a portion of Family Faith Church Subdivision and Lot 2 of the James A. Barrum Subdivision both located in the 2400 block of Sam Houston Avenue, Huntsville, Texas. 5. CONSIDER the Replat of a portion of Family Faith Church Subdivision and Lot 2 of the James A. Barrum Subdivision both located in the 2400 block of Sam Houston Avenue, Huntsville, Texas. 6. DISCUSSION concerning the City Council /Planning and Zoning Commission joint work session of February 5, 2013. 7. CONSIDER the minutes of January 17, 2013. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT N, during tire course of time meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment, employment evaluation, reassignmen4 duties, discipline, or dismissal of a public officer or employee; 551.078 - implementadon of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Goverment Cade. N a Closed or Executive session Is held In accordance with the Texas Goverment Code as set out above, the Planning and Zoning Commission will reconvene In Open Session in order to take action, if necessary, on the Items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the February 7, 2013 Pia Hall bulletin board, a place convenient and readily accessible to the ge ral publ f at all Code. y DATE OF POSTING:' 1 TIME OF POSTING: TAKEN DOWN: 1pommission Bin Zghirnngollance ce with Charo er 5511 Texas Government Lee Woodward, City Secretary Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch Item Action CITY OF HUNTSVILLE, TEXAS Mayor. Mac Woodward MAIN STREET ADVISORY BOARD Friday, February 8, 2013 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA Michael Huff Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the November meeting. IV. Discuss /action for required board documentation V. Committee Reports: a. Chair Person's Report - Cheryl Spencer i. Texas Treasure's Business Award b. Coordinator's Report - Kim McAuliffe i. Preservation Award ii. Training in Llano c. Infrastructure & Promotions committee updates VI. Downtown Events: i. Review past events: Downtown Christmas Fair, Late Night Thursdays ii. Spring Clean the Square -Saturday, March 23, 2013 from 9 -1 p.m. iii. Main Street Music Series -Fridays beginning April 5 -May 10 from 6 -9 p.m. iv. Wine Down, Shop Small -Saturday, April 27, 2013 from 4 -9 p.m. VII. Open Discussion VIII. Adjourn the meeting -Next meeting will be Friday March 8, 2013. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two worlang days prior to the meeting so that appropriate arrangements can be made. Date of Posting: 2% %� Time of Posting: Date Taken Down: r Posted: Kristin Edwards, Deputy City Secretary Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch CITY OF HUNTSVILLE, TEXAS Mayor: Mac Woodward Xr,� a MAIN STREET ADVISORY BOARD Friday, February 8, 2013 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA I. Call the meeting to order. H. Hear citizen comments. M. Consider and /or approve minutes of the November meeting. IV. Discuss /action for required board documentation V. Committee Reports: a. Chair Person's Report - Cheryl Spencer i. Texas Treasure's Business Award b. Coordinator's Report - Kim McAuliffe L Preservation Award ii. Training in Llano c. Infrastructure & Promotions committee updates VI. Downtown Events: Michael Huff Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio i. Review past events: Downtown Christmas Fair, Late Night Thursdays ii. Spring Clean the Square - Saturday, March 23, 2013 from 9 -1 p.m. iii. Main Street Music Series -Fridays beginning April 5 -May 10 from 6 -9 p.m. iv. Wine Down, Shop Small -Saturday, April 27, 2013 from 4 -9 p.m. VII. Open Discussion VIII. Adjourn the meeting -Next meeting will be Friday March 8, 2013. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two worldng days prior to the meeting so that appropriate arrangements can be made. Date of Posting: L % Time of Posting: P11 Date Taken Down: I �I (3 vv Posted: Kristin Edwards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday TUESDAY, February T 12, 2013, 8:30 AM CITY COUNCIL CONFERENCE ROOM UNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to atte this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.540 two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hea\presentat s, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments " a. Don H. Johnson, At -Large Position 3 Keith D. Ison, At -Large Position 4 �0� Joe Emme Ward 1 c. Ronald AllenAVard3 Now HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday TUESDAY, February T 12, 2013, 8:30 AM CITY COUNCIL CONFERENCE ROOM UNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to atte this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.540 two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hea\presentat s, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments " a. City Manager — Purchased se`iVices/contracts b. Retirement — Part-time firefighters c. Step -grade implementation d. City Secretary — Elections e. Latin Festival f. Tourism — printed materials & brochures g. Robinson Creek — plant/lift station maintenance h. Solid Waste — vehicle maintenance I. Main Street — lease of building j. Main Street — downtown maintenance /improvements k. Non - profits I. SAFER Grant — firefighters m. Homeland Security grant - equipment c. Medicare 3. ADJOURNMENT CERTIFICATE -` 1 hereby certify that a copy of the February T 12, 2013, Finance Committee Meeting Agenda was pa ",on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's websit ,huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 2/6/13 TIME OF POSTING: 9:05 am DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 �cc�d.,;.� Joe Emmett, Ward 1 N Ronald Allen, Wa?d,3 HU SVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, February 7 12, 2013, 8:30 AM C COUNCIL CONFERENCE ROOM HUNT ILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this m ting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two wo ' g days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, disc ss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments a. City Manager— Purchased services/co acts b. Retirement — Part-time firefighters C. Step -grade implementation d. City Secretary — Elections e. Latin Festival f. Tourism — printed materials & brochures g. Robinson Creek — plant/lift station maintenance�� h. Solid Waste — vehicle maintenance 1. Main Street — lease of building j. Main Street — downtown maintenance /improvements k. Non - profits 1. SAFER Grant — firefighters m. Homeland Security grant - equipment c. Medicare 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February T 12, 2013, Finance Committee Meeting Agenda was post9d on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, vw . untsvilletx.gov, in compliance with Chapter 551, Texas Government Code. ! // DATE OF POSTING: 2/6/13 TIME OF POSTING: 9:05 am i L96 W&dward, City DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -large Position 3 IL Keith D. Olson, At -Large Position 4 4t7..0 - %;- Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday TUESDAY, February 7 12, 2013, 811:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments a. City Manager — Purchased services/contracts b. Retirement — Part-time firefighters c. Step -grade implementation d. City Secretary — Elections e. Latin Festival f. Tourism — printed materials & brochures g. Robinson Creek — plant/lift station maintenance h. Solid Waste — vehicle maintenance 1. Main Street — lease of building j. Main Street — downtown maintenance /improvements k. Non - profits 1. SAFER Grant — firefighters m. Homeland Security grant - equipment c. Medicare 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February T 12, 2013, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletK.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 2/6/13 TIME OF POSTING: 11:15 in DATE TAKEN DOWN: ) �� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 wo(; Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thumday TUESDAY, February 7 12,2013, 811:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments a. City Manager — Purchased serviceslcontracts b. Retirement — Part-time firefighters c. Step -grade implementation d. City Secretary — Elections e. Latin Festival f. Tourism — printed materials 8 brochures g. Robinson Creek — plant/lift station maintenance h. Solid Waste — vehicle maintenance 1. Main Street — lease of building J. Main Street — downtown maintenance /improvements k. Non - profits 1. SAFER Grant — firefighters m. Homeland Security grant - equipment c. Medicare 3. ADJOURNMENT CERTIFICATE 1 hereby certify that a copy of the February T 12, 2013, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to ClWs we www.huntsvilletK.gov, In compliance with Chapter 551, Texas Government Code. i j' DATE OF POSTING: 2/6/13 TIME OF POSTING: 11:15 a DATE TAKEN DOWN: I l �3 Dr. Jaimie Hebert Dalene Zender Pam Markham Tim Paulsel Sam Johnson Robert Pate BJ Gaines Jr. Sally Nelson Lorri Lehman CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward RV N#V ��,� of .� .X J.D. Davis Nancy Gaertner Dr. Steven Johnson David Moorman Frank Roberts Aron Kulhavy Dr. Sherry McKibben Chandra Steinback Kelly Porter, Ex Oficio HOUSTON - GALVESTON AREA COUNCIL (H -GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" TUESDAY, February 12, 2013 - 3:00 PM City Hall, Council Chambers 1212 Avenue M, Huntsville, TX 77340 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Stakeholder Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Review and approve minutes from January 9, 2013 B. Difficulty vs. importance of projects C. Introduction to implementation and the Sustainable Return on Investment D. Next steps 3. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at (936) 291 -5428 or -5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE 1 do hereby certify that a copy of February 12, 2013, Case Study Committee Meeting board, a place convenient and readily accessible to the general public a www.huntevillob t.gov, In 113 ompliance with Chapter 551, Texas Govobbv: Date Posted: � 5 P Time Posted: Date taken down: p" 4 13 A was posted on the City Hall bulletin times, a to the City's webslto, Woodward, Dr. Jaimie Hebert Dalene Zender Pam Markham Tim Paulsel Sam Johnson Robert Pate BJ Gaines Jr. Sally Nelson Lorri Lehman CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward �d N#Vr J.D. Davis Nancy Gaertner Dr. Steven Johnson David Moorman Frank Roberts Aron Kulhavy Dr. Sherry McKibben Chandra Steinback Kelly Porter, Ex Oficio HOUSTON- GALVESTON AREA COUNCIL (H -GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" TUESDAY, February 12, 2013 - 3:00 PM City Hall, Council Chambers 1212 Avenue M, Huntsville, TX 77340 1. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Stakeholder Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Review and approve minutes from January 9, 2013 B. Difficulty vs. importance of projects C. Introduction to implementation and the Sustainable Return on Investment D. Next steps 3. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at (936) 291 -5428 or -5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE I do hereby certify that a copy of February 12, 2013, Case Study Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, to the City's website, 7 www.huntsvilletx.gol, Inc mpliance with Chapter 551, Texas Government C e. / Date Posted: �t � � 1'3 - rvstea Qy: v Time Posted: _� L4� i 1 a Woodward, City Secretary Date taken down: % I Dan Jones, Chair Dr. Bobby Lane Reggie Lepley James Patton Jordan Herrin CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Matt Benoit, City Manager, Ex- Officio David Zeller, Ex- Officio NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:OOPM) WEDNESDAY, FEBRUARY 13, 2013 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:0013M] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the February 13, 2013, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the gene I public at all times, and to the City's website, www.huntsvilletK.gov, in compliance with Chapter 551, Texas Govemment Code. DATE OF POSTING: TIME OF POSTING: f fil 1 Lee odM rd, City Secre ry 1 13 TAKEN DOWN: l 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dan Jones, Chair Matt Benoit, City Manager, Ex- Officio Dr. Bobby Lane David Zeller, Ex- Officio Reggie Lepley �c d James Patton Jordan Herrin NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:0013M) WEDNESDAY, FEBRUARY 13, 2013 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:00PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT V. during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the February 13, 2013, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and )o the City's webaRe, www.huntsvillefx.gov, in gomplignce with Chapter 551, Texas Government Code. ,-) f\ j DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: N)4 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Kealy York Dessie Cherry, Co-Chair NO Shannon Duncan Paula Armstrong Danielle Hill Chase Cheney Rachel Willeford Allyah Houston Everrett Moore 6" � eo Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson Brenda Grahmann Anthony Ormsbee Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, FEBRUARY 14, 2013 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (938/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Ratify Rachel Willeford's election as Chair for 2013 (occurred at January meeting) c. Discuss moving March meeting date due to Spring Break d. Hear reports from members e. Discuss strategic options for the Board f. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'tf, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the February 14, 2013, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the ral public at all times nd to the City's website, www.huntsvilletx.gov, In plla a with Chapter 551, Texas Government DATE OF POSTING: 11 l 1 al 1--5 Code. / n N TIME OF POSTING: Leeyf6odward, City TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Kealy York Dessie Cherry, Co-Chair Shannon Duncan Paula Armstrong Danielle Hill IL Chase Cheney Rachel Willeford Aliyah Houston Everrett Moore ter d ' Joseph Godinez Michelle Spencer Tamara Chasteen Susan Thompson Brenda Grahmann Anthony Ormsbee Justin Stem Desiree Cortez Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, FEBRUARY 14, 2013 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER - 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes b. Ratify Rachel Willeford's election as Chair for 2013 (occurred at January meeting) c. Discuss moving March meeting date due to Spring Break d. Hear reports from members e. Discuss strategic options for the Board f. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property, 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, If necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the Febn City Hall bulletin board, a place convenient and readily accessible to www.huntsvllletx.gov, in compliance with Chapter 551, Texas Government Cr DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: -.--A t \ 2013, Youth A Board Agenda was posted on the neral public all times, and tq,the City's website, CITY OF HUNTS VILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair !4* Una Grace Nash Michael Henderson of � Betsy Maloney Jas r Sanford (Xvi PY N pt5`h Jacqueline Smith Scotty Cherryholmes Patsy Ann Reed Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY, February 14,2013,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. 11. Hear citizen input. III. Introduce spring intern, Shirley Tey IV. Consider minutes for the meeting of January 10. V. Consider placement of the Texas Thyme Unit Cottage for herb - garden tools. VI. Finalize plans for the events of the Latin Festival in March. VII. Hear Reports: Friends of the Wynne; staff. status of projects • Budget Report and confirmation; report on mural on Smither Wall; Rogersville Marker Dedication • Festival Inspiraci6n; Spring Classes; Flair Magazine article and ad VIII. Distribute informational materials: report to council, h/m tax report, letters, and announcements IX. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the February 14, 2013, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board, a place conv��nien and readily accessible to the general public at all times, and to the City's website, www.Kuntsv lletx.gov, in complian ith Chapter 551, Te as overnment Code. Date of Posting: i 3 P ted: �I Time of Posting: ', oodw , etary Taken down: GNJ l r Margaret Smith, Chair Michael Henderson Jaspyr Sanford Scotty Cherryholmes Ann Hodges CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward I#V�`� Rrot .� rti Una Grace Nash Betsy Maloney Jacqueline Smith Patsy Ann Reed HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY, February 14,2013,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Introduce spring intern, Shirley Tey IV. Consider minutes for the meeting of January 10. V. Consider placement of the Texas Thyme Unit Cottage for herb - garden tools. VI. Finalize plans for the events of the Latin Festival in March. VII. Hear Reports: Friends of the Wynne; staff: status of projects • Budget Report and confirmation; report on mural on Smither Wall; Rogersville Marker Dedication • Festival Inspiration; Spring Classes; Flair Magazine article and ad VIII. Distribute informational materials: report to council, h/m tax report, letters, and announcements IX. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will recon in Open Session in order to take action, if necessary, on the items addressed during Executive Sessio CERTIFICATE -1 do hereby certify that a copy of the Februarl(14, 201 , Huntsi ille Arts ommission Agenda was posted on the City Hall bulletin board, a place ccp�rrvenie t and re dily acre sible to the general public at all times, and to the City's webs 4, v^*,�hun iiletx.go in tom liance with Chapter 551, Texas Govemment Code. Date of Posting: / t ' 3 Posted: lL� Time of Posting: ', �� Lee Woodward, Taken down: �9 16 3 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom Joe Emmett, Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 �' Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) - TUESDAY, FEBRUARY 19, 2013 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION [6:0012M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Peace Corps Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 5, 2013. [Lee Woodward, City Secretary] b. Ratify the agreement with Buxton for a retail recruitment and retention solution, previously considered and acted upon by Council on November 27, 2012. [Matt Benoit, City Manager] c. Authorize the City Manager to apply for a 2014 JAG Grant from the H- GAC/Texas Criminal Justice Division and adopt Resolution 2013 -03 in support of same. [Dr. Sherry McKibben, Community Development Specialist] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to consider the abandonment of the remaining portion of a 20' sanitary sewer easement as filed in Volume 210, page 464, Walker County Public Records. [Aron Kulhavy, Director of Community and Economic Development] b. Presentation, discussion, and possible action to approve Ordinance 2013 -15, amending the budget for FY 12 -13. [Steve Ritter, Interim Finance Director] 7. MAYOR/CITY COUNCILICITY MANAGER/CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve nominations to a Charter Review Committee. [Mayor Woodward] b. Presentation, discussion, and possible action to approve nomination of Leta Reiner to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 - to receive legal update on obtaining easements for water line project on Highway 190. [Leonard Schneider, City Attorney] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 — to receive legal advice on the settlement between Arbors and WCAD of the contest of taxes by AHF Arbors at Huntsville I LLC v. Walker County Appraisal Dist. [Mayor Woodward] [Mayor Woodward] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. b. Approve Ordinance 2013 -16, amending the budget for FY 12 -13. 13. ADJOURNMENT •K, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the February 19, 2013 City Council place convenient and readIV accessible to the general public at all times, and to the CI s website, v Texas Government Code. DATE OF POSTING: (Ds TIME OF POSTING: pm L oodwa TAKEN DOWN: o am/ m was posted on the City Hall bulletin board, a lsvilletx.gov, In corFpliance with Chapter 551, City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern � Joe Emmett, Ward 1 James Fitch, Position 1 4j7..6 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) - TUESDAY, FEBRUARY 19, 2013 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION [6:0012M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Peace Corps Week 4. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on February 5, 2013. [Lee Woodward, City Secretary] b. Ratify the agreement with Buxton for a retail recruitment and retention solution, previously considered and acted upon by Council on November 27, 2012. [Matt Benoit, City Manager] c. Authorize the City Manager to apply for a 2014 JAG Grant from the H- GAC/Texas Criminal Justice Division and adopt Resolution 2013 -03 in support of same. [Dr. Sherry McKibben, Community Development Specialist] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to consider the abandonment of the remaining portion of a 20' sanitary sewer easement as filed in Volume 210, page 464, Walker County Public Records. [Aron Kulhavy, Director of Community and Economic Development] b. Presentation, discussion, and possible action to approve Ordinance 2013 -15, amending the budget for FY 12 -13. [Steve Ritter, Interim Finance Director] 7. MAYORICITY COUNCIUCITY MANAGER/CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve nominations to a Charter Review Committee. [Mayor Woodward] b. Presentation, discussion, and possible action to approve nomination of Leta Reiner to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 - to receive legal update on obtaining easements for water line project on Highway 190. [Leonard Schneider, City Attorney] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 — to receive legal advice on the settlement between Arbors and WCAD of the contest of taxes by AHF Arbors at Huntsville I LLC v. Walker County Appraisal Dist. [Mayor Woodward] [Mayor Woodward] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. b. Approve Ordinance 2013 -16, amending the budget for FY 12 -13. 13. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and /or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the February 19, 2013 City Council A nda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the CWsrwebsite, w ntsvilletx.gov, In compliance with Chapter 551, Texas Government Code. 1' DATE OF POSTING: �D ' k I' 3 ` � 4 TIME OF POSTING: a fpm lee City Secretary TAKEN DOWN: a /pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom it Joe Emmett, Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA REGULAR SESSION (6:0013M) TUESDAY, FEBRUARY 19, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. 11. EXECUTIVE SESSION C. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 — to receive legal advice on possible claims and pending claims, including but not limited to SOAH filing by Richards, and advice on current employee policy and procedures. [Leonard Schneider, City Attorney] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property, 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the February 19, 2013 City Council Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's websits, www.huntsvilletx.gov, In compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 2ZI'511I 3 TIME OF POSTING: f ✓ am pm TAKEN DOWN: am m Kristin Edwards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor It Don H. Johnson, Position 3, Mayor Pro Tem m Joe Emmett, Ward 1 James Fitch, Position 1 C� Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA REGULAR SESSION (6:OOPM) TUESDAY, FEBRUARY 19, 2013 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. 11. EXECUTIVE SESSION C. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 — to receive legal advice on possible claims and pending claims, including but not limited to SOAH filing by Richards, and advice on current employee policy and procedures. [Leonard Schneider, City Attorney] 'H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the February 19, 2013 City Council Amended Agenda was posted on the City Hall bulletin board, a piece convenient and readily accessible to the general public at all times, and to the City's webslte, www.huntsvillotx.gov, In compliance with Chapter 551, Taxes Government Code. DATE OF POSTING: TIME OF POSTING: 2 2am/® TAKEN DOWN: 2 am/ Kristin Edwards, Deputy City Secretary Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294-0277 FAX (936) 294 -9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF CONMSSIONERS BOARD MEETING FEBRUARY 19, 2013 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of December 18'h, 2012 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Discussion and possible resolution to accept the current policies and procedures in the A & O Policy and Procedure Manual to be in compliance with HUD guidelines. Resolution 2013 -2 -1 b.) Update on foundation construction. c.) Update on kitchen cabinet and vanity replacement contract. c.) Update on Operating Subsidy d.) Future construction contracts 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS I, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 19' day of February, 2013 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 14' day of February, 2013. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority in sdille, City Secretary time: 3 t e posted: Icy. '9�v 13 Huntsvilie Dousing uthorhy City of Huntsville 299 Martin Luther King Dr., No. 1 Huntsville, Texas 77320 PHONE (936) 294-0277 FAX (936) 294 -9813 i HUNTSVILLE HOUSING AUTHORI'T'Y BOARD OF COMNIISSIONERS BOARD MEETING FEBRUARY 19, 2013 AGENDA 1. Public Comment - Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of December 18'h, 2012 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List, Vacancies, and Work Orders 6. Old Business -None 7. New Business - a.) Discussion and possible resolution to accept the current policies and procedures in the A & O Policy and Procedure Manual to be in compliance with HUD guidelines. Resolution 2013 -2 -1 b.) Update on foundation construction. c.) Update on kitchen cabinet and vanity replacement contract. c.) Update on Operating Subsidy d.) Future construction contracts 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF TEXAS COUNTY OF WALKER, TEXAS 1, the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville, Texas, do hereby certify that a Legal Notice was posted in words and figures, to -wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 19`' day of February, 2013 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 140' day of February, 2013. Executive Director Huntsville Housing Authority *Note: Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority vell b City of Hun Mlle, City Secretary ' time: )Q' to sted: , 1 ► 3 time posted: IQ. 60- S)b�r- 13 Huntsville Beautification Advisory Committee Mayor Mac Woodward Conrad Liles, Chair ft Jordan Herrin Helen Belcher d Hazel Wyatt Deborah Gilbert Katie Newman Rachel Willeford Tom Henry David Hastings Kevin Edney Huntsville Beautification Advisory Work Session Wednesday, February 20, 2013, 4:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. The Beautification Advisory Committee will conduct a work session for their 2013 Beautification Golf Tournament to be held on Friday, February 22. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for February 20, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at autimes, in comp a ce with Chapter 551, Texas Govemc�m nt Code. Date of Posting: P a - JB Time of Posting: L� ' , j y Taken Down: Huntsville Beautification Advisory Committee Mayor Mac Woodward Conrad Liles, Chair % Jordan Herrin Helen Belcher Deborah Gilbert 442 Hazel Wyatt Katie Newman Rachel Willeford Tom Henry David Hastings Kevin Edney Huntsville Beautification Advisory Work Session Wednesday, February 20, 2013, 4:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. The Beautification Advisory Committee will conduct a work session for their 2013 Beautification Golf Tournament to be held on Friday, February 22. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for February 20, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: I IL41 1 3 Y- Time of Posting: Taken Down: Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell D'Anne Crews Bonnie Thorne Bernice Coleman mod. James Patton Evelyn McDaniel Joyce Robinson C'andvice Dixon Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, February 21, 2013, 1:00PM City Hall - Large Conference Room, 1212 Ave. M, Huntsville, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 2945708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and /or possible action on the minutes of January 17, 2013. B. Presentation, discussion and /or possible action on the presentation from Mr. James "Rusty" Brenner from Texas Cemetery Restoration. C. Presentation, discussion and /or possible action on funds collected for Cemetery improvements or the Endowment Fund. D. Presentation, discussion and /or possible action on any matters included in the Cemetery Master Plan (Grants). E. Presentation, discussion and /or possible action on the walking tour maps. F. Presentation, discussion and /or possible action on the wording, and the plaque for the unmarked graves. G. Presentation, discussion and /or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for February 21, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: �' S S Gi YY1 By. Time of Posting: Taken Down: Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell D'Anne Crews d Bonnie Thorne Bernice Coleman �Nun��, James Patton Evelyn McDaniel Joyce Robinson C'andvice Dixon Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, February 21, 2013, 1:00PM City Hall - Large Conference Room, 1212 Ave. M, Huntsville, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and /or Action Items A. Presentation, discussion and /or possible action on the minutes of January 17, 2013. B. Presentation, discussion and /or possible action on the presentation from Mr. James "Rusty" Brenner from Texas Cemetery Restoration. C. Presentation, discussion and /or possible action on funds collected for Cemetery improvements or the Endowment Fund. D. Presentation, discussion and /or possible action on any matters included in the Cemetery Master Plan (Grants). E. Presentation, discussion and /or possible action on the walking tour maps. F. Presentation, discussion and /or possible action on the wording, and the plaque for the unmarked graves. G. Presentation, discussion and /or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for February 21, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: q Time of Posting: ( C� ' Yn By. v Taken Down: U,7 ( I HUNTSVILLE PUBLIC LIBRARY BOARD Terry Stivers, President Glenda High Helen King, Vice President • d ft Jim Balzaretti Julie Woods, Treasurer 49* Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA THURSDAY, FEBRUARY 21, 2013, 2 PM Huntsville Public Library Board Room 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Review and possible action to approve the Minutes of the November 16, 2012 Board Meeting 111. Review and possible action regarding changes to the Genealogy Room Policy IV. Review and possible action regarding changes to the Customer Behavior Policy V. Review and possible action regarding changes to the Children's Room Policy VI. President's Report/Comments VII. Librarian's Report VIII. Member Inquiries /Action IX. Citizen Input/Inquiry X. Media Inquiries XI. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for February 21, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Postin 1 ) 3 i ,-By: Ce Time of Posting: U a ' /pm L Woodward, Ci y et Date/Time Taken Down aryypm HUNTSVILLE PUBLIC LIBRARY BOARD Terry Stivers, President ` Glenda High Helen King, Vice President Oct . Jim Balzaretti Julie Woods, Treasurer Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA THURSDAY, FEBRUARY 21, 2013, 2 PM Huntsville Public Library Board Room 121913 th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Review and possible action to approve the Minutes of the November 16, 2012 Board Meeting III. Review and possible action regarding changes to the Genealogy Room Policy IV. Review and possible action regarding changes to the Customer Behavior Policy V. Review and possible action regarding changes to the Children's Room Policy VI. President's Report/Comments VII. Librarian's Report VIII. Member Inquiries /Action IX. Citizen Input/Inquiry X. Media Inquiries XI. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for February 21, 2013, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: `�J 1� By: Time of Posting: I a Date/Time Taken Down: % ) CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Q Beth Newton Sandra Hanscom Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA FEBRUARY 21, 2013 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag -Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the CVS Pharmacy Subdivision, a replat of a portion of Family Faith Church Subdivision and Lot 2 of the James A. Barrum Subdivision both located in the 2400 block of Sam Houston Avenue, Huntsville, Texas. 5. CONSIDER the minutes of February 7, 2013. 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT ff, during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission Is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee, 551.070 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; anaVor other matters as auftdzed under the Texas Government Code. ff a Closed or Executive session Is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, ff necessary, on the Items addressed during Executive Session. CERTIFICATE ,rl� I, Lee Woodward, City Secretary, do hqreby certify that a copy of the Feb ru ry 21 2013 Plan 'ng 8 oning Commission enda was posted on the City Hall bulletin board, a pl a cornlenient and readily accessible to g public yt all mes; in complia Chapter 551, Texas Government Code.. DATE OF POSTING:! TIME OF POSTING: �1 Lee Woodward, City S etary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hanscom Marilyn Soffar Leroy Hilton 4V4 S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA FEBRUARY 21, 2013 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag -Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the CVS Pharmacy Subdivision, a replat of a portion of Family Faith Church Subdivision and Lot 2 of the James A. Barrum Subdivision both located in the 2400 block of Sam Houston Avenue, Huntsville, Texas. 5. CONSIDER the minutes of February 7, 2013. 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT H, during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Taxas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.070 - Implementadon of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. K a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, If necessary, on the Items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do here y certify that a copy of the February 21, 13 Planning 8 oni Commission Agenda was postQd on the City Hall bulletin board, a p cone ent and readily accessible to the ge I public a 'all ti in compliance with Chapter 551, Texas Government Code. t DATE OF POSTING: r _ t ' Cl TIME OF POSTING: Lee Woodward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair Dan McDaniel IL John McManners Jacob Bullion Gerald Norwood Bill Butler ti vok Charlotte Oleinik Bill Gibson Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, FEBRUARY 21, 2013 HEA S MUSEUM 463 STATE AY 75 TH, HUNTSVILLE TX, 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION [5:30PM] �� 1 J � 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the February 21, 2013, City of Huntsville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx. +o'v, In compliance wtth Chapter 551, Texas Government 0. DATE OF POSTING: C'� TIME OF POSTING: -6 ar4 ( Lee�iN wa , City Secretary TAKEN DOWN: \ \_ /i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair Dan McDaniel John McManners Jacob Bullion Gerald Norwood Bill Butler Charlotte Oleinik Bill Gibson Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, FEBRUARY 21, 2013 HEARTS VETERANS MUSEUM 463 STATE HIGHWAY 75 NORTH, HUNTSVILLE TX, 77320 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. r REGULAR SESSION [5:30PM] f- 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the February 21, 2013, City of Huntsville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to ral public at all times, and to the City's webslte, www.huntsvillefx.gojvv,, In compliance with Chapter 551, Texas Govern Code. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: %&�-11 14 I I : l Woodward, CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair Dan McDaniel John McManners Jacob Bullion Gerald Norwood Bill Butler Charlotte Oleinik Bill Gibson Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, FEBRUARY 21, 2013 CITY OF HUNTSVILLE CITY HALL — LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any Items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the February 21, 2013, City of Huntsville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the generai public at all times, and to the City's website, www.huntsviliebr.aov, in compliance with Chapter 551, Texas Government lode. DATE OF POSTING: I TIME OF POSTING: Lee eodwar ,City Secr TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair Dan McDaniel John McManners Jacob Bullion d Gerald Norwood Bill Butler Charlotte Oleinik Bill Gibson Richard Yawn MSG Joseph Brooks Loran Rhine Tom Fordyce Nathan Brown Kenneth Lee CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, FEBRUARY 21, 2013 CITY OF HUNTSVILLE CITY HALL — LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION [5:3013M] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION /ACTION The Board will meet to discuss, hear presentations and /or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the February 21, 2013, City of was posted on the City Hall bulletin board, a place convenient and readily acc website, www.huntsvilletc.g9v, in compliance with Chapter 551, Texas Govefnme DATE OF POSTING: TIME OF POSTING: D� TAKEN DOWN: 99 Ille, Texas Veterans Affairs Advisory Board Agenda to the general public sM times, and to the City's CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 Tish Humphrey, Ward 2 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, FEBRUARY 25, 2013 — 4PM CITY COUNCIL LARGE CONFERENCE ROOM - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following Items: A. Approval of minutes from last meeting B. Discussion of Personnel Policy and update on changes C. Consider authorizing the City Manager to make amendments to Personnel Policies D. Discuss elimination of ICMA contributions for part-time employees E. Discuss multiple life insurance policies for retirees F. Discuss eliminating multiple vendors for same insurance product upon renewal G. Update from Interim Human Resource Director 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 25, 2013, Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at 11 times, and to the City's website, www.huntsvillatK.gov, in compliance with Chapter 551, Te46';GovernmgrtKod DATE OF POSTING: 49"01 13 L � 'L�/ L oodward, City TIME OF POSTING: o� %Br- -N 0 DATE TAKEN DOWN: � 13 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 ' *VCM Tish Humphrey, Ward 2 %6* Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, FEBRUARY 25, 2013 - 4PM CITY COUNCIL LARGE CONFERENCE ROOM - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION /CONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Approval of minutes from last meeting B. Discussion of Personnel Policy and update on changes C. Consider authorizing the City Manager to make amendments to Personnel Policies D. Discuss elimination of ICMA contributions for part -time employees E. Discuss multiple life insurance policies for retirees F. Discuss eliminating multiple vendors for same insurance product upon renewal G. Update from Interim Human Resource Director 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 25, 2013, Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to th"eneral public at al times, and the City's websits, www.huntsville 4gov, compliance with Chapter 551, Tex Governmen e. DATE OF POSTING: L Woodward, City Secretary TIME OF POSTING: I I , � � DATE TAKEN DOWN6 19G.1X��1 C�.T/ CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Anderson Bill Daugette d Vanetta Mills John Escobedo Rhonda Reddoch Maria McIver Charles Smither, Jr. Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, FEBRUARY 26, 2013 — 5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary ( 936. 291. 5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. INTRODUCTIONS AND WELCOME 3. DISCUSSIOWCONSIDERATION The Committee will hear presentations, discuss and may consider recommendations to the City Council on the following Items: a. Discussion of the Committee's goals and objectives, review of the current Charter, other matters relating to Charter amendments. b. Select Chairperson for Committee 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 26, 2013, Charter Review Committee M Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible t gene lic at all es, and to the City's website, www.huntsvilletK.gov, in compliance with Chapter 551, as Gova me t Code. DATE OF POSTING: I-&/3 TIME OF POSTING: 3�J am f Lee odward, City Seciiitwy DATE TAKEN DOWN: 1 3 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Anderson IL Bill Daugette �c r+ Vanetta Mills John Escobedo- Rhonda Reddoch Maria McIver Charles Smither, Jr. Mike Yawn 2013 CHARTER REVIEW COMMITTEE MEETING AGENDA TUESDAY, FEBRUARY 26, 2013 - 5:00 PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary ( 936. 291. 5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. INTRODUCTIONS AND WELCOME 3. DISCUSSIOWCONSIDERATION The Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Discussion of the Committee's goals and objectives, review of the current Charter, other matters relating to Charter amendments. b. Select Chairperson for Committee 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the February 26, 2013, Charter Review Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the genera biic at all times, the City's website, www.huntsvilletK.gov, in compliance with Chapter 1, xas Gove me t Code. DATE OF POSTING 13 1 TIME OF POSTING: Lee oodward, City cre DATE TAKEN DOWN: V ( � HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOVT CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on February, 26, 2013 at 6:00 pm., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTING: Z 1 V TIME OF POSTING: Joh Waldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936- 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting HUNTSVILLE FIRE DEPARTMENT PENSION BOARD NOTICE OF A MEETING (IN COMPLIANCE WITH TEXAS GOV'T CODE CHAPTER 551) NOTICE is hereby given that the Huntsville Fire Department Pension Board will conduct a MEETING on February, 26, 2013 at 6:00 pm., at the Huntsville Fire Department Station #2, located at 2109 Sam Houston Avenue. Items to be discussed and /or acted upon at this meeting are listed below. DATE OF POSTIN L 1 Z 113 TIME OF POSTING: 'J n F, VI" - Joh Waldo, Secretary The Pension Board reserves the right to discuss in a closed or executive session any matter permitted to be discussed under Section 2 of the Texas Open Meetings Act (Texas Gov't. Code Chapter 551). Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact John Waldo, Pension Board Secretary, at 936 - 291 -3047, two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to order 2. Consider minutes of previous meeting 3. Install newly elected fire department members as Trustees on pension board. 4. Member action. 5. Review Retirement Records 6. Adjourn meeting