ORD 2013-17 - Amending FY 12-13 budgetORDINANCE NO. 2013 -17
AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE FISCAL
YEAR 2012 -2013 ANNUAL BUDGET, ORDINANCE NO. 2012 -38 TO AMEND ADOPTED
EXPENDITURES AND REVENUES OF THE BUDGET; AND DECLARING AN EFFECTIVE
DATE.
WHEREAS, the 2012 -2013 Annual Budget was adopted by Ordinance 2012 -38 on September 12, 2012;
WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course
of the fiscal year;
WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the
associated revenues and expenditures and the overall impact on the general financial status of the City;
WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the
City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville
to amend the 2012 -2013 budget as set forth herein; and
WHEREAS, this ordinance combines the independent Council actions into one budget amendment document;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE,
TEXAS, that:
Section 1. The findings set forth above are incorporated into the body of this ordinance.
Section 2. The annual budget for fiscal year 2012 -2013 is hereby amended to include the expenditures and
revenues described in Exhibit "A" attached hereto and made a part of this ordinance as if set out verbatim herein.
Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and
all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and
effect.
Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional
or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this
ordinance.
Section 5. The necessity for amending the budget for the fiscal year, as required by the laws of the State of
Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such
cases provides.
Section 6. This ordinance shall take effect immediately after its passage.
PASSED AND APPROVED on this the 5`1' day of March 2013.
THE CITY OF HUNTSVILLE, TEXAS
Mac Wood w d
Mayor
APPRtVEt1S,'OFO
d Schneider, City Attorney
a.
b.
G.
d.
e.
g.
From: JAG 2011. Grant
To: Police Grant Expense
$ 1,039
$ 1,039
Council approved applying for, accepting and implementing the 2011 JAG Grant on
Explanation: 6/21/2011. The city was awarded a this grant on 10/1/2011 to purchase evidence
lab equipment.
From: JAG 2012
To: Police Grant Expense
$ 13,318
$ 13,318
Council approved applying for, accepting and implementing the 2012 JAG Grant on
Explanation: 4/17/2012. The city was awarded a this grant on 10/1/2012 to purchase evidence
lab equipment.
From: TDHCA - NSP Grant
To: NSP Expenses
$ 300,000
$ 300,000
On Sept. 1, 2009, the City was awarded a grant from Texas Department of Housing
Explanation: to build /rehab 12 homes. This budget amendment is to pay for the final year of
expenses for this grant.
From: FEMA Grant - Safe Room
To: FEMA Safe Room Expense
$ 129,632
$ 129,639
Council approved HMGP Safe Room Grant application on 12/15/2009. The city was
awarded a this grant on 1/25/2011 to construct a community safe room. This
Explanation: amendment is for the contracted architectural services the Council approved with
Fitzpatrick Architects on 2/7/2012.
From: Boys and Girls Club Contribution - Safe Room
To: FEMA Safe Room Expense
$ 44,121
$ 44,121
Council approved HMGP Safe Room Grant application on 12/15/2009. The city was
awarded a this grant on 1/25/2011 to construct a community safe room. This
Explanation: amendment is for the contracted architectural services the Council approved with
Fitzpatrick Architects on 2/7/2012. Grant fund are $129,362 and the Boys and Girls
Club of Walker County will provide $44,121.
From: TDHCA - HOME Reservation
To: HOME Reservation Expense
$ 432,934
$ 432,934
Explanation:
Council approved participation in the HOME Reservation system on 1/18/2011. We
entered a building contract for 5 homes on 7/16/2012.
From: General Fund
To: HOME Reservation Expenses
$ 5,000
$ 5,000
Council approved participation in the HOME Reservation system on 1/18/2011. We
Explanation: entered a building contract for 5 homes on 7/16/2012. The transfer from the
General Fund fund balance will cover the 12.5% match.
1
City Counc^v Meeting Agenda Item
~m
Item Title:
{------- �
Fiscal Year 12-13 Budget Amendments
uested By
Sherry oen
City Attorney Review
Dept./Div:
718
' -�--- - -
Purchasing Approval
Date: Agenda Item No.:
3/5/2013
Dept. Approval:
Finance approval:
SR
City Manager Approval
Description:
Consider budget amendments related to grarits for Fiscal Year 12'1 3
$ 1,039 - 2011 JAG Grant Revenue (PoJice)
$ 1,039 - 2011 JAG Grant Expenses (Police)
$13,318 - 2012 JAG Grant Revenue (Police)
$13,318 - 2012 JAG Grant Expenses (Police)
$300/000 - TDHCA Neighborhood Stabilization Revenue (Housing)
$300,000 - TDHCA Neighborhood Stabilization Expenses (Housing)
|�129/]6I-F�MARe*enu�(T0rn���Ggf�Ruumn)
` (Tornado '
$44,121 - Boys and Girls Club of Walker County Contributions (Tornado Safe Room)
$172,483 - FEMA Expenses (Tornado Safe Room)
$432,934 - TDHCA HOME Reservation Revenue (Housing)
$5,000 - Transfer from General Fund fund Balance
$438,934 - TDHCA HOME Reservation Expenses (Housing)
Strategic Initiative Reference:
Strategic Initiative #1 - Huntsville residents enjoy a safe, healthy, affordable, and historic
Background:
The City Council authorized the Community Development Specialist to proceed with obtaining
grant funds through several sources. All funds are grant funds or contributions except the
$5,000.00 for the HOME Reservation System grant which is less than the 12.5% match
committed to the project.
Council approved applying for, accepting, and implementing the 2011 JAG Grant on 6/21/2011.
The City was awarded this grant on 10/1/2011 to purchase evidence lab equipment. We are
now in the 2nd year of the grant. These funds are the remaining money that need to be
.
expended before the end of the FY 12-13. The total award was $16,220 with the City and
County splitting the money through a Memorandum of Understanding.
Council approved applying for, accepting, and implementing the 2012 JAG Grant Vn4/17/201Z.
The City was awarded this grant on 10/1/2012 to purchase evidence lab equipment. We have a
Memorandum of Understanding with Waiker County to split the funds and we reimburse them
for eligible costs.
Council approved applying for, accepting, and implementing the Neighborhood Stabilization
Grant on April 7, 2009. On Sept. 1, 2009, the City was awarded a grant from Texas Department
of Housing to build/rehab 12 homes. This budget amendment is to pay for the final year of
expenses for this grant.
Council approved Hazard Mitigation Grant Program Safe Room Grant application on 12/15/2009.
The City was awarded this grant on 1/25/2011 to construct a community safe room. This
•amendment is for the contracted architectural services the Council approved with Fitzpatrick
Architects on 2/7/2012. Grant fund are $129,362.00 and the Boys and Girls Club of Walker
County will provide $44,121.00.
Council approved participation in the HOME Reservation system on 1/18/2011. We entered into
a building contract for 5 homes on 7/16/2012. The transfer from the General Fund fund balance
will cover the 12.5% match agreed to in Resolution 2011-05.
Facts to Consider:
• All of these projects are on-going projects that span several years.
Fiscal Impact/Funding Source(s):
All funds are grant funds or contributions except the $5,000.00 for the HOME Reservation
System grant which is less than the 12.5% match committed to the project.
Attachment(s):
• Ordinance 2013-17
• Spreadsheet of budget amendments
Recommended motion(s):
Approve Ordinance 2013-17 to authorize budge
12-13.
endments re
a ed
o Grants for Fiscal Year
MOTION: E SECOND:
• PRESENTED
✓ TABLED
• OTHER
VOTE:
1" APPROVED r DECLINED ACTION