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Monthly Posted Agenda - 11/1/2012 CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson � Beth Newton Sandra Hanscom aw�t�t� Marilyn Soffar is Leroy Hilton 1 S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA NOVEMBER 1,2012 at 12:OOPM COUNCIL CHAMBERS HUN-T-SVIL-LE-01-T-Y-HAL-L-1212 AVENUE-M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minor plat of Parham Family Ltd. Partnership, 0.376 Acre Subdivision, located in the 1200 Block of 20th Street, in the city limits of Huntsville, Texas. 5. CONSIDER the minutes of October 18, 2012. 6. CONSIDER a commission member to serve on the review team for the anticipated RFQ submittals for the update to the Huntsville Development Code. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT If,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices,551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. r CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the November 1,2012,1Planning& oning/Commissi n Agend was posted on the City Hall bulletin board, a plac conven'ent and readily accessible to the g nerd pOblic ��t all tines, 'n compliagce with hapter 551, Texas Government Code. DATE OF POSTING: u� TIME OF POSTING: Lee Woodward,City Secretary TAKEN DOWN: i I ' CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Beth Newton Sandra Hanscom Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA NOVEMBER 1, 2012 at 12:OOPM COUNCIL CHAMBERS H U N-T-SV I L-L-E-01-T-Y-HALL-121-2-AV EN U E-M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,1 pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minor plat of Parham Family Ltd. Partnership, 0.376 Acre Subdivision, located in the 1200 Block of 20th Street, in the city limits of Huntsville, Texas. 5. CONSIDER the minutes of October 18, 2012. 6. CONSIDER a commission member to serve on the review team for the anticipated RFQ submittals for the update to the Huntsville Development Code. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community Interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT If,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase, exchange,lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, 551.076 — implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation,and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I ) I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 1, 012 Planning&Zo ing Commission Agenda was osted on the City Hall bulletin board, a place convenient and readily accessible to the gener I public t I tim s, in compliance with Chapte 551, Texas Government Code.. DATE OF POSTING: r�U / '' J 1 TIME OF POSTING: C�� ! �f! Lee oodward,Ci ecretary TAKEN DOWN.. 1 .%/ CITY OF HUNTSVILLE TEXAS Dalene Zender,Chairperson Lanny D.Ray David DeShaw Karen Adams HOTEL OCCUPANCY TAX BOARD MEETING AGENDA TUESDAY, NOVEMBER 6, 2012—12 pm (NOON) C-OUNC-IL—CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER 11. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Review of applications and updates on funded projects c. Proposed HOT funding for Main Street program d. Current and Potential Uses of HOT Funds e. Million-Person Campaign consulting service agreement f. Review of current and proposed budgets g. Potential recommendations for open appointment to Board h. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 6, 2 , Hotel Occu ancy Tax Board Meeting Agenda was posted on the City'Hall bulletin board, a place cd'nv ient and re dily acces b to the general public at all times,in compliance with Chapter 551,Texas Government Cod DATE OF POSTING: Le oodward, e TIME OF POSTING: am pm TAKEN DOWN: 9n'> am/pm <�I i I i CITY OF HUNTSVILLE, TEXAS Dalene Zender,Chairperson Lanny D.Ray David DeShaw Karen Adams i HOTEL OCCUPANCY TAX BOARD MEETING AGENDA TUESDAY, NOVEMBER 6,2012—12 pm (NOON) —COUNCIL-CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT Ill. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of the last meeting b. Review of applications and updates on funded projects c. Proposed HOT funding for Main Street program d. Current and Potential Uses of HOT Funds e. Million-Person Campaign consulting service agreement f. Review of current and proposed budgets g. Potential recommendations for open appointment to Board h. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 6, 2012, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place conv�nient and eadily accessible to the general public at all times,in compliance with Chapter 551,Texas Governmen Co DATE OF POSTING:I0 01 L Woodward,City Sec TIME OF POSTING: `/ am TAKEN DOWN: �� am/pm CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer, Chair Michael Huff James R. Barnes a� Robert Ernst Sam Moak �HntiS�`"e Laura Bruns Scott Dor-nbush Karl-Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Thursday,November 8,2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and/or approve minutes of the October meeting. IV. Consider and/or approve the signage grant request from 121h Street Antiques. V. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Coordinator's Report-Kim McAuliffe VI. Downtown Events: i. Review past events:Downtown Sidewalk Sale,Scare on the Square ii. Downtown Christmas Fair-December 1 from 10-5 p.m. VII. Open Discussion VIII. Adjourn the meeting-Next meeting will be Friday,January 11,2013. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: lw l I,?- Time of Posting: Date Taken Down: Posted: Kristin Edwards,Deputy City Secretary I d it CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer, Chair Rv Michael Huff James R. Barnes of Robert Ernst Sam Moak �V u-exsV�,e Laura Bruns Scott-Dornbush Karl-Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Thursday,November 8,2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. M. Consider and/or approve minutes of the October meeting. IV. Consider and/or approve the signage grant request from 12th Street Antiques. V. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Coordinator's Report-Kim McAuliffe VI. Downtown Events: i. Review past events:Downtown Sidewalk Sale,Scare on the Square ii. Downtown Christmas Fair-December 1 from 10-5 p.m. VII. Open Discussion VIII. Adjourn the meeting-Next meeting will be Friday,January 11,2013. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: (0(`j( (2 Time of Posting: Y ,rte.v--\ . Date Taken Down: �� Yi '-A,i5}r'� V d , Posted: Kristin Edwards,Deputy City Secretary i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dalene Zender Dr.Steve Johnson Pam Markham Frank Roberts Tim Paulsel 0V °S��Ue Nancy Gaertner Sam Johnson Nur� Dr.Sherry McKibben J.D.Davis Chandra Steinback Dr.Jaimie Hehert Aron Kul_havv Robert Pate Kelly Porter,H-GAC, Ex-Officio HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, NOVEMBER 8, 2012 - 3:00 PM City Hall, Large Conference Room 1212 Avenue M, Huntsville, TX 77340 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Stakeholder Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Introductions b. Scope of Sustainability Case Study c. Schedule d. Issues and opportunities e. Goals f. Public Participation Plan g. Next steps 3. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at(936) 291-5428 or-5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE do hereby certify that a copy of the November 8,2012, Case Study Committee Meetin Agenda as posted on the City Hall bulletin board, a place convenient and readily accessible to th4Cod pub] at If times, nd to he City's website, www.huntsvilletx.gov,in compliance with Chapter 551,Texas GoverDate Posted: �� Po Time Posted: 1� ' LAS oodward, City r Date taken down: I;� r/�`� i I IS��,W\ I CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dalene Zender Rv Dr.Steve Johnson Pam Markham Frank Roberts Tim Paulsel C�t�,�5����e Nancy Gaertner Sam Johnson Dr.Sherry McKibben J.D.Davis Chandra Steinback D_r._JaimieJiebe>rt Aron Knlhavv Robert Pate Kelly Porter,H-GAC, Ex-Officio HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, NOVEMBER 8, 2012- 3:00 PM City Hall, Large Conference Room 1212 Avenue M, Huntsville, TX 77340 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Stakeholder Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Introductions b. Scope of Sustainability Case Study c. Schedule d. Issues and opportunities e. Goals f. Public Participation Plan g. Next steps 3. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at(936)291-5428 or-5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE I do hereby certify that a copy of the November 8,2012, Case Study Committee Meeting Agenda as posted on h City Hall bulletin board, a place convenient and readily accessible to the general public at all times, And t the Ci 's bsite, www.huntsvilletx.gov,`in compliance with Chapter 551,Texas Government Code. Date Posted: 111 Posted y: zns Time Posted: l LA L e Woodward, City Sec Date taken down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 �01.9t j Joe Emmett,Ward 1 N Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, NOVEMBER 8, 2012-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments C. Financial updates 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 8, 2012, Finance Committee M tin g Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the gener I blic at all ti , and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,Te as Gov r me t Code. DATE OF POSTING: TIME OF POSTING: •�5 L e) oo ar , ity Secretar \ DATE TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 �xk, `X\e Joe Emmett,Ward 1 H°; Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, NOVEMBER 8,2012-8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments C. Financial updates 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 8, 2012, Finance Committee Meet' genda was posted on the City Hall bulletin board, a place convenient and readily accessible to th general ubli at all time and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,T xaj ov rn nt ode. DATE OF POSTING: i� L� f TIME OF POSTING: L oodwar , 'ty-Secretary DATE TAKEN DOWN: 1 f I Huntsville Cemetery Advisory Board Gene Barrett Mayor Mac Woodward Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews James Patton Evelyn McDaniel c 'A-Ke Joyce Robinson Candyce Dixon 11110;qLaffi Douglas Wright Huntsville-Cemeter-y-Advisor-y-Boar-d---Agenda L Thursday, November 8, 2012, 1:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of October 25, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements or the Endowment Fund. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the unveiling of the plaque for the Steamboat House. E. Presentation, discussion and/or possible action on the wording, and the plaque for the unmarked graves. F. Presentation, discussion and/or possible action on updates from the Community Services Department:. • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for November 8, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,in compliance with Chapter 551,Texas Government Code. Date of Posting: D,'3 F7— Time of Posting: Taken Down: �p�UYe�2�'"/ Huntsville Cemetery Advisory Board Gene Barrett Mayor Mac Woodward Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews XV James Patton Evelyn McDaniel vxxe Joyce Robinson Candyce Dixon 1; Douglas Wright Huntsville-Cemeter-y-Advisor-y-Boar-d--Agenda Thursday, November 8, 2012, 1:OOPM Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of October 25, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements or the Endowment Fund. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the unveiling of the plaque for the Steamboat House. E. Presentation, discussion and/or possible action on the wording, and the plaque for the unmarked graves. F. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for November 8, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,in compliance with Chapter 551,Texas Government Code. Date of Posting: Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Kendall Scudder,Co-Chair Kealy York Dessie Cherry,Co-Chair Shannon Duncan Paula Armstrong Danielle Hill Rachel Willeford Aliyah Houston Everrett Moore �Ny`s°SV� Joseph Godinez Michelle Spencer Claire Donovan Susan Thompson Brenda Grahmann Anthony Ormsbee Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD REGULAR-SESSION-(4:30PMj THURSDAY, NOVEMBER 8,2012 CITY HALL 1212 AVENUE M, HUNTSVILLE,TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 8,2012,Yout visory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to t general publ c a all times, and to the City's website, www.huntsvilletx.gov,in co plianc with Chapter 551,Texas Government Co e. DATE OF POSTING: TIME OF POSTING: Woodward,City Greta TAKEN DOWN: am/pm II CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Kendall Scudder,Co-Chair Kealy York Dessie Cherry,Co-Chair Shannon Duncan Paula Armstrong Danielle Hill Rachel Willeford Aliyah Houston Everrett Moore ��°�s i1v Joseph Godinez Michelle Spencer Claire Donovan Susan Thompson ��` Brenda Grahmann Anthony Ormsbee Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD REGUL-AR-SESSION-(-4:30PM) THURSDAY, NOVEMBER 8,2012 CITY HALL 1212 AVENUE M, HUNTSVILLE,TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 8,2012,Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public II times, and the City's website, www.huntsvilletx.gov,in c Implian a with Chapter 551,Texas Government Code. DATE OF POSTING: a( I TIME OF POSTING: + TAKEN DOWN: am/pm Lee W ward, ty S re ry i PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Rhonda Reddock Maxia Farris I, Woody Woods Nate Grigsby av �d John K. Smither Keith Jenkins �N� Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday,—November=12-2013,-12:OOPM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from October 8, 2012. B. Presentation, discussion and/or possible action on the update for the new baseball field. C. Presentation, discussion and/or possible action on the green space updates. D. Presentation, discussion and/or.possible action on a skate park. E. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for November 12, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all es, in compliance with Chapter 551, Texa Government Code. Date of Posting: I l B Time of Posting: l y: �a or, ;:n I PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Rhonda Reddock Maxia Farris � Woody Woods Nate Grigsby ��vv� John K. Smither Keith Jenkins 1#Lv Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday,—November 12-2012,-12-.00PM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from October 8, 2012. B. Presentation, discussion and/or possible action on the update for the new baseball field. C. Presentation, discussion and/or possible action on the green space updates. D. Presentation, discussion and/or possible action on a skate park. E. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for November 12, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all ti s, in compliance with Chapter 551, Texas Government Code. Date of Posting: l Time of Posting: m By: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor James Fitch,At-Large Position 1 Lydia Montgomery,At-Large, Position 2 Tish Humphrey,Ward 2 *---'o M'% Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL- PERSONNEL COMMITTEE AGENDA TUESDAY, NOVEMBER 13,2012—4 PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Personnel Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: A. Approval of minutes of October 29,2012 meeting B. Presentation by Anthony Mills of Texas Municipal Retirement System(TRMS) C. Personnel updates,including,but not limited to,Medicare and health insurance 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 13,2012 Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. "'DATE OF POSTING: TIME OF POSTING: 1 alb Lee W dwa ,Ci §eeary----�' DATE TAKEN DOWN:1 i I I I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor James Fitch,At-Large Position 1 Lydia Montgomery,At-Large, Position 2 �`ry Tish Humphrey,Ward 2 ���tsj Clyde Loll,Ward 4 i HUNTSVILLE CITY COUNCIL- PERSONNEL COMMITTEE AGENDA I TUESDAY, NOVEMBER 13,2012—4 PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Personnel Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: A. Approval of minutes of October 29,2012 meeting B. Presentation by Anthony Mills of Texas Municipal Retirement System(TRMS) C. Personnel updates,including,but not limited to,Medicare and health insurance 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 13,2012 Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government ode. DATE OF POSTING: TIME OF POSTING: Lee oodward,City Se reta DATE TAKEN DOWN: ' l3 MIA ri untsville Housing Authority 299.Martin Luther King Dr.,No. 1 Huntsville, Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 H[JNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD M E)ETRgG NOV]EMBJER I3,201.2 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call i 3. Approval of Minutes of September 11`h,2012 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List,Vacancies, and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution on"Write Off of Delinquent Rent for Year Ended 9-30-2012. Resolution 2012-11-1 b.) Discussion and resolution on"PHAS"information that will be submitted to HUD for Year End 9-30-2012. Resolution 2012-11-2 c.) Discussion regarding foundation bids. d.) .Discussion and possible resolution to award low bidder, SEI Construction,the kitchen cabinet and bathroom vanity replacement contract in the amount of$178,825.00. Resolution 2012-11-3 e.) Discussion and possible resolution to accept Salary Comparability Analysis for the Huntsville Housing Authority. Resolution 2012-21-4 8. Adj ournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE MOUSING AUTHORITY NOTICE STATE OF 'TEXAS ry COUNTY OF WALKER, TEXAS 1,the undersigned, Dewana Harding,Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD Off,THE HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE, WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL DE HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 13' day of November, 2012 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY LAND AND SEAL OF said Huntsville Housing Authority on this 8`h day of November, 2012. k\a W. ` Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Deceived lzy: 4.y of Huntsville, City Secretary time �n'� date posted: 1 I "Z time posted: Huntsville Housing Authority 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF CO1VIMISSIONERS BOARD MEETING NOV1E MME R 13,2012 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of September 11",2012 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List,Vacancies,and Work Orders 6. Old Business-None 7. New Business- a.) Discussion and possible resolution on"Write Off of Delinquent Rent for Year Ended 9-30-2012. Resolution 2012-11-1 b.) Discussion and resolution on"PHAS"information that will be submitted to HUD for Year End 9-30-2012. Resolution 2012-11-2 c.) Discussion regarding foundation bids. d.) Discussion and possible resolution to award low bidder, SEI Construction,the kitchen cabinet and bathroom vanity replacement contract in the amount of$178,825.00. Resolution 2012-11-3 e.) Discussion and possible resolution to accept Salary Comparability Analysis for the Huntsville Housing Authority. Resolution 2012-11-4 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF'TEXAS COUNTY OF WALKER, TEXAS i I,the undersigned, Dewana Harding, Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING � TAKE NOTICE I HA I I HE]BOARD OF THE H1E HUNTSVILLE HOUSING AUTHORITY, CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL DE.HELD AT 724 Thomason Street, Huntsville, Walker County, Texas, commencing on the 13" day of November,2012 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code, as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 8`h day of November,2012. ` Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority Received Ey Ch. of Huntsville, Cit, Secretary �����--- time: .L S,�l1 date posted: 1 (Z Z time posted: N Q � � 13/,A i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern � Ilk Joe Emmett,Ward 1 James Fitch, Position 1 N*fq 0%1Ne Tish Humphrey,Ward 2 Lydia Montgomery, Position 2 t1u'" Ronald Allen,Ward 3 Keith D.Olson, Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:OOPM)- REGULAR SESSION (6:OOPM) TUESDAY,:_NQVEMBER 132012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[5:OOPM]—Introduction of new benefit consultant,Shannon Morgan,with Holmes-Murphy. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. 1 pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Visit from new Police Canine,Raiko Proclamation for Municipal Court Week Proclamation for National Hospice and Palliative Care Month Presentation by Dr.Mary Ann Conroy on the SHSU Psychological Services Center 4. PUBLIC HEARING a. City Council will hold a public hearing concerning a request for a change in the zoning classification of Block 3 of the G.A.White Subdivision, bordered by 11th Street, Hickory Drive, Cedar Drive, and Pear Drive, from Neighborhood Conservation to Management,1st hearing.[Aron Kulhavy,Director of Public Works] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 16, 2012 and Special Session held on October 30, 2012.[Lee Woodward,City Secretary] b. Authorize the Interim City Manager to approve the purchase of outdoor baseball field lighting from Musco Lighting in the amount of$174,800.00.[Billie Smith,Procurement Manager] c. Consider acceptance of the Army Reserve Building located at 2257 South Sam Houston Avenue. [Aron Kulhavy, Director of Public Works] d. Authorize the City Manager to approve renewals of the City's health insurance programs and authorize payment for payroll deductions.[Missy Davidson,Interim HR Director;Winston Duke, Finance Director] e. Approve revisions to Recreation budget.[Matt Lumpkins,Director of Community Services] f. Approve letter allowing outside service to City of Huntsville CCN address on Davidson Road. [Carol Reed, Director of Public Utilities] 7. STATUTORY AGENDA a. Presentation,discussion,and possible action to consider the request for a change in the zoning classification from Neighborhood Conservation to Management for Block 3 of the G.A.White Subdivision(bordered by 11th Street, Hickory Drive,Cedar Drive, and,Pear Drive),is`reading.[Aron Kulhavy,Director of Public Works] b. Presentation,discussion,and possible action to consider waiver of all permit and development fees for the construction of the Walker County Jail facility located at 655 FM 2821.[Aron Kulhavy,Director of Public Works] c. Presentation,discussion,and possible action to approve Ordinance 2013-05 for annual election for City plan provisions in the Texas Municipal Retirement System(TRMS),effective January 1,2013,1st reading. [Winston Duke, Finance Director;Missy Davidson, Interim HR Director] i 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion on the selection of a permanent City Manager,standing item.[Mayor Woodward] b. Presentation,discussion,and possible action on nominations.[Mayor Woodward] c. Presentation, discussion, and possible action to approve Ordinance 2013-04 concerning the sale of non-potable water, 1st reading.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code,Chapter 551,Section 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,regarding City Attorney Leonard Schneider. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code,Chapter 551,Section 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,regarding City Manager Chuck Pinto. [Mayor Woodward] 13. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 14. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE .1,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the November 13,2012,City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 5151,Texas Government Code. DATE OF POSTING: rr`ff ��J Iy�I �Z TIME OF POSTING: `�C"r!" am/a q TAKEN DOWN: �p Kristin Edwards,Deputy City Secretary / �` I U �� / n1 I , I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 James Fitch,Position 1 �t1uPti��1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson, Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:OOPM)- REGULAR SESSION (6:0013M) TUESD_AY(,NOVEMBER 13,2 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[5:OOPM]—Introduction of new benefit consultant,Shannon Morgan,with Holmes-Murphy. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. l pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Visit from new Police Canine,Raiko Proclamation for Municipal Court Week Proclamation for National Hospice and Palliative Care Month Presentation by Dr.Mary Ann Conroy on the SHSU Psychological Services Center 4. PUBLIC HEARING a. City Council will hold a public hearing concerning a request for a change in the zoning classification of Block 3 of the G.A.White Subdivision, bordered by 11th Street, Hickory Drive, Cedar Drive, and Pear Drive, from Neighborhood Conservation to Management,1 st hearing.[Aron Kulhavy,Director of Public Works] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 16, 2012 and Special Session held on October 30, 2012.[Lee Woodward,City Secretary] b. Authorize the Interim City Manager to approve the purchase of outdoor baseball field lighting from Musco Lighting in the amount of$174,800.00.[Billie Smith,Procurement Manager] c. Consider acceptance of the Army Reserve Building located at 2257 South Sam Houston Avenue. [Aron Kulhavy, Director of Public Works] d. Authorize the City Manager to approve renewals of the City's health insurance programs and authorize payment for payroll deductions.[Missy Davidson, Interim HR Director;Winston Duke,Finance Director] e. Approve revisions to Recreation budget.[Matt Lumpkins,Director of Community Services] f. Approve letter allowing outside service to City of Huntsville CCN address on Davidson Road. [Carol Reed, Director of Public Utilities] 7. STATUTORY AGENDA a. Presentation,discussion,and possible action to consider the request for a change in the zoning classification from Neighborhood Conservation to Management for Block 3 of the G.A.White Subdivision(bordered by 11th Street,Hickory Drive,Cedar Drive, and Pear Drive), 1s'reading.[Aron Kulhavy,Director of Public Works] b. Presentation,discussion,and possible action to consider waiver of all permit and development fees for the construction of the Walker County Jail facility located at 655 FM 2821.[Aron Kulhavy,Director of Public Works] c. Presentation,discussion,and possible action to approve Ordinance 2013-05 for annual election for City plan provisions in the Texas Municipal Retirement System(TRMS),effective January 1,2013, 1st reading. [Winston Duke, Finance Director;Missy Davidson, Interim HR Director] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion on the selection of a permanent City Manager,standing item.[Mayor Woodward] b. Presentation,discussion,and possible action on nominations.[Mayor Woodward] c. Presentation, discussion, and possible action to approve Ordinance 2013-04 concerning the sale of non-potable water, 1st reading.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code,Chapter 551,Section 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,regarding City Attorney Leonard Schneider. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code,Chapter 551,Section 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee,regarding City Manager Chuck Pinto. [Mayor Woodward] 13. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 14. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Kristin Edwards,Deputy City Secretary,do hereby certify that a copy of the November 13,2012,City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,Texas G�/overnment Code. DATE OF POSTING: I 1 L TIME OF POSTING:,,, am pm TAKEN DOWN: \ EYPm Kristin Edwards,Deputy City Secretary c: Huntsville Beautification Advisory Committee Mayor Mac Woodward Helen Belcher Katie Newman Deborah Gilbert W Hazel Wyatt Conrad Liles ���,;, Tom Henry David Hastings 1 Jordan Herrin Rachel Willeford Kevin Edney H.untsville_B.eautifi.cation-4 dviso.r_y_Committee—Agenda IL Wednesday, November 14, 2012, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from September 19, 2012. b. Presentation, discussion and/or possible action on the updated 3 Year Plan. c. Presentation, discussion and/or possible action on the 2013 Beautification Golf Tournament. d.' Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for November 14, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in com liance with Chapter 551, Texas Govern ent Code. Date of Posting: UP 1 By: � Time of Posting: Taken Down: �� `��� ✓� Huntsville Beautification Advisory Committee Mayor Mac Woodward Helen Belcher Katie Newman Deborah Gilbert Hazel Wyatt Conrad Liles �H ;a Tom Henry David Hastings t Jordan Herrin Rachel Willeford Kevin Edney Huntsville-Beautification-Advisor-y-Committee—Agenda Wednesday, November 14, 2012, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from September 19, 2012. b. Presentation, discussion and/or possible action on the updated 3 Year Plan. c. Presentation, discussion and/or possible action on the 2013 Beautification Golf Tournament. d. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for November 14, 2012, was posted on the City Hall bull tin board, a place convenient,and readily accessible to the general public at II times, in compli ce wit hapter 551, Texas Government Code. Date of Posting: Time of Posting: c( Taken Down: i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor I Wayne Keen,Chair j Dan McDaniel,Vice-Chair John McManners Chuck Ellis Gerald Norwood Jacob Bullion �' Charlotte Oleinik Bill Butler N�°�sy� Richard Yawn Joe Clark Bill Gibson ��' Loran Rhine Tom Fordyce Sat.Joseph Brooks Nathan Brown Kenneth Lee CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, NOVEMBER 15,2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the November 15,2012,City of Huntsville,Texa"s-Vipterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the eneral public at all times,and to the City's website,www.huntsvilletx.g v,in compliance with Chapter 551,Texas Government de. J` DATE OF POSTING: V I 12 TIME OF POSTING: / �� Al ��� m Lee W (o ward,Ci y e r ar ✓ TAKEN DOWN: vV Il i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Wayne Keen,Chair Dan McDaniel,Vice-Chair John McManners Chuck Ellis Gerald Norwood Jacob Bullion Charlotte Oleinik Bill Butler �C:,ti 1 Richard Yawn Joe Clark Bill Gibson Loran Rhine Tom Fordyce Sat.JOSeDh Brooks Nathan Brown Kenneth Lee i CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, NOVEMBER 15,2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the November 15,2012,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general publ' at all tim and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code DATE OF POSTING: i %��� ,O� TIME OF POSTING: ��` CQ Lv'Yl e`� "r� Lee Wood ard,1City Secretary TAKEN DOWN: / A` HUNTSVILLE PLILIC LIBRARY BOARD #M.k,4 L i ` Terry Stivers, President Glenda High Helen King, VP Jim Balzaretti Julie Woods, Treasurer Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Friday, November 16, 2012 Huntsville Public Library Board Room, 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291-5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Election of Officers for FY13 III. Review and possible action to set meeting dates IV. Review and possible action to approve the Minutes of the June 14, 2012 Board Meeting V. Review and possible action regarding changes to City Ordinances regarding the Library. VI. President's Report/Comments VII. Librarian's Report VIII. Member Inquiries/Action IX. Citizen Input/Inquiry X. Media Inquiries XI. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for November 16, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: I N 12- /�, By: Time of Posting: _ V V am/0it Kristin Edwards, Deputy City Secretary Date/Time Taken Down: Wu X137 /pm (r HUNTSVILLE PLJN;IC LIBRARY BOARD Terry Stivers, President Glenda High Helen King, VP Jim Balzaretti Julie Woods,Treasurer Eddene Smith i HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Friday, November 16, 2012 Huntsville Public Library Board Room, 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291-5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Election of Officers for FY13 III. Review and possible action to set meeting dates IV. Review and possible action to approve the Minutes of the June 14, 2012 Board Meeting V. Review and possible action regarding changes to City Ordinances regarding the Library. VI. President's Report/Comments VII. Librarian's Report VIII. Member Inquiries/Action IX. Citizen Input/Inquiry X. Media Inquiries XI. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for November 16, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 1 V I- By Ob Time of Posting: am/6 Kristin Edwards, Deputy City Secretary Date/Time Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem R Joe Emmett,Ward 1 James Fitch, Position 1 �NJ�ti�;\\e Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (6:OOPM) MONDAY,, NOVEMBER-1-9,2012 COUNCIL CHAMBERS, HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker. 4. ELECTION MATTERS a. Possible action to approve Ordinance 2013-06, canvassing the returns of the Regular Municipal Election held on the 6th day of November 2012,for the purpose of electing four At-Large Councilmember positions,and any recount results, if necessary; roll- call vote. [Lee Woodward,City Secretary] b. Administer the Oath of Office to the newly-elected City Councilmembers.[Judge Danny Pierce] c. Possible action to elect the Mayor Pro-Tem.[Mayor Mac Woodward] 4. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 6. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor,Councilmembers,and City staff for which no action will be discussed or taken.) 7. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 19,2012,City Council Ag a was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's we site, w.huntsvilletx.gov,in compliance with Chapter 551,Texasi o ivern entt Code. DATE OF POSTING: 'I ` A TIME OF POSTING: ' a pm / Lee Wo dw r ,Ci cr TAKEN DOWN: if CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 �' Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (6:OOPM) MONDAY,—NOVEMBEFF1 COUNCIL CHAMBERS, HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[6:0012M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. ELECTION MATTERS a. Possible action to approve Ordinance 2013-06, canvassing the returns of the Regular Municipal Election held on the 6'h day of November 2012,for the purpose of electing four At-Large Councilmember positions, and any recount results, if necessary; roll- call vote.. [Lee Woodward,City Secretary] b. Administer the Oath of Office to the newly-elected City Councilmembers.[Judge Danny Pierce] c. Possible action to elect the Mayor Pro-Tem.[Mayor Mac Woodward] 4. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 6. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor,Councilmembers,and City staff for which no action will be discussed or taken.) 7. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 19,2012,City Council Agenda w s post on the City Hall bulletin board,a place convenient nd readily accessible to the general public at all times,and to the City's ebsite, w.hu svi tx.gov,in compliance with Chapter 551,Texas.G ernm nt Code. DATE OF POSTING: fl�� TIME OF POSTING: u` am pm �/J l Lee odwar ,City Se TAKEN DOWN: _ i i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,Position 3, Mayor Pro Tem It Joe Emmett,Ward 1 James Fitch,Position 1cw°t�i��e Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 1� Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:OOPM)- REGULAR SESSION (6:0013M) TUESDAY, NOVEMBER 27,2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:OOPM] — Presentations on business retention and recruitment by Buxton and Aron Kulhavy, Director of Public Works. REGULAR SESSION[6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state,under God, one,and indivisible. 3. PUBLIC HEARING a. City Council will hold a public hearing concerning a request for a change in the zoning classification of Block 3 of the G.A. White Subdivision,bordered by 11th Street,Hickory Drive,Cedar Drive,and Pear Drive,from Neighborhood Conservation to Management,2"d hearing.[Aron Kulhavy,Director of Public Works] 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 13, 2012 and the Special Session on October 19,2012(versions for minute book and Election Register).[Lee Woodward,City Secretary] b. Approve Ordinance 2013-04 concerning the sale of non-potable water,2nd reading.[Mayor Woodward] c. Consideration on proposed rate increase filed by Centerpoint with the Texas Railroad Commission on July 2,2012 to increase gas rates.[Leonard Schneider,City Attorney] d. Approve Ordinance 2013-05 for annual election for City plan provisions in the Texas Municipal Retirement System (TMRS),effective January 1,2013,1st reading. [Winston Duke,Finance Director;Missy Davidson,Interim HR Director] e. Approve Ordinance 2013-07,amending the budget for FY11-12 and Ordinance 2013-08,amending the budget for FY12- 13.[Winston Duke,Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion,and possible action to ratify the Elkins Lake raw water contract.[Carol Reed, Director of Public Utilities] b. Presentation,discussion,and possible action to consider the request for a change in the zoning classification from Neighborhood Conservation to Management for Block 3 of the G.A.White Subdivision(bordered by 11th Street, Hickory Drive,Cedar Drive,and Pear Drive),2nd reading. [Aron Kulhavy, Director of Public Works] c. Presentation, discussion,and possible action to consider a 48-month agreement,with option(s)to renew,for copiers in various buildings in the City.[Billie Smith, Procurement Manager] d. Presentation,discussion, and possible action to consider authorizing the Acting City Manager to enter into an agreement with Buxton for a retail recruitment and retention solution.[Aron Kulhavy,Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Resolution 2013-01 in support of HOT funding for SHSU playoff season.[Mayor Woodward] b. Discussion on the selection of a permanent City Manager,standing item.[Mayor Woodward] c. Presentation,discussion,and possible action on nominations.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction, grants,studies,City projects, City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment,employment,evaluation, reassignment, duties,discipline, or dismissal of a public-officer-or-employee,—regarding-Interim-Gity-Manager-Ghuck Pinto.—[Mayor-Woodward] 12. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 13. ADJOURNMENT "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 27,2012,City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to ity's website,www.huntsvilletx.gov, in compliance with Chapt r 551 Texas Government Code. DATE OF POSTING: TIME OF POSTING: 1 a pm 1 r Lee oo wa ity r TAKEN DOWN: am` pm , j I I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern I Ilk Joe Emmett,Ward 1 James Fitch,Position 1 cvii\j Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 ' Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:0013M)- REGULAR SESSION (6:0013M) TUESDAY, NOVEMBER 27,2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:OOPM] Presentations on business retention and recruitment by Buxton and Aron Kulhavy, Director of Public Works. REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state,under God, one,and indivisible. 3. PUBLIC HEARING a. City Council will hold a public hearing concerning a request for a change in the zoning classification of Block 3 of the G.A. White Subdivision,bordered by 11th Street,Hickory Drive,Cedar Drive,and Pear Drive,from Neighborhood Conservation to Management,2nd hearing.[Aron Kulhavy, Director of Public Works] 4. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 13, 2012 and the Special Session on October 19,2012(versions for minute book and Election Register).[Lee Woodward,City Secretary] b. Approve Ordinance 2013-04 concerning the sale of non-potable water,2nd reading.[Mayor Woodward] c. Consideration on proposed rate increase filed by Centerpoint with the Texas Railroad Commission on July 2,2012 to increase gas rates.[Leonard Schneider,City Attorney] d. Approve Ordinance 2013-05 for annual election for City plan provisions in the Texas Municipal Retirement System (TMRS),effective January 1,2013,1st reading. [Winston Duke,Finance Director;Missy Davidson,Interim HR Director] e. Approve Ordinance 2013-07,amending the budget for FYI 1-12 and Ordinance 2013-08,amending the budget for FYI 2- 13.[Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion,and possible action to ratify the Elkins Lake raw water contract. [Carol Reed, Director of Public Utilities] b. Presentation,discussion, and possible action to consider the request for a change in the zoning classification from Neighborhood Conservation to Management for Block 3 of the G.A.White Subdivision(bordered by 11th Street, Hickory Drive,Cedar Drive,and Pear Drive),2nd reading.[Aron Kulhavy, Director of Public Works] c. Presentation, discussion,and possible action to consider a 48-month agreement,with option(s)to renew,for copiers in various buildings in the City.[Billie Smith, Procurement Manager] d. Presentation, discussion, and possible action to consider authorizing the Acting City Manager to enter into an agreement with Buxton for a retail recruitment and retention solution.[Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation,discussion,and possible action to approve Resolution 2013-01 in support of HOT funding for SHSU playoff season.[Mayor Woodward] b. Discussion on the selection of a permanent City Manager,standing item.[Mayor Woodward] c. Presentation,discussion,and possible action on nominations.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 8. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment,duties, discipline, or dismissal of a public-officer--or-employee,—regarding-Interim-City-Manager-Chuck Pinto—[Mayor-Woodward] 12. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 27,2012,City Council Agencla.Was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at II times,an t he City's eb 'te,www.huntsvilletx.gov, in compliance with Chapter 1,Te as Government Code. DATE OF POSTING: j° I TIME OF POSTING: I I ' m m _ Le W odward,City Secretary TAKEN DOWN: Ly a M i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Ilk Joe Emmett Ward 1 James Fitch Position 1 ary°t.1'Ne Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 �� Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (8:OOAM) WEDNESDAY, NOVEMBER 28, 2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[8:OOAM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. /pledge allegiance to thee, Texas, one state,under God, one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties,discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Government Resources and City Manager candidates (Matt Benoit, Nick Finan, Chris Peifer, and Melissa Vossmer) in regard to the position of City Manager. [Mayor Woodward] 5. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 6. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 9. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the NovemberA8,2012,City Council Agenda we posted on the City Hall bulletin board,a place convenie t and readily accessible to the genera*publictoaol ,and to the City's websi ,www.liuntsvilletx.gov, in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: f l TIME OF POSTING: TAKEN DOWN: 1I O l _ � ,City eretar am m I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor I Don H.Johnson,Position 3,Mayor Pro Tern IL Joe Emmett,Ward 1 James Fitch,Position 1 Nco 00- Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (8:OOAM) WEDNESDAY, NOVEMBER 28,2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[8:00AM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. l pledge allegiance to thee, Texas, one state,under God, one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment,duties, discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Government Resources and City Manager candidates(Matt Benoit, Nick Finan, Chris Peifer, and Melissa Vossmer) in regard to the position of City Manager. [Mayor Woodward] i 5. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 6. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker I 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 9. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071- consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 28, (2,City Co cil Agenda was posted on the City Hall bulletin board,a place�conv nient and readily accessible to the general public at i es,and t City's website,www.huntsvilletx,gov, in compliance with Cher 51,T TIP,as Government Code. � jDATE OF POSTING: l..� TIME OF POSTING: I' I am pm Lee oodw ,Ci ecreta c� r TAKEN DOWN: lJ am i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair �. Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford 6,tAS Jacqueline Smith Scotty Cherryholmes o Patsy Ann Reed Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,November 29,2012,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA Item Action L Call the meeting to order. II. Hear citizen input. III. Consider minutes for the meeting of October 11. W. Consider request of the Texas Thyme Unit to add small structure for storing herb- garden tools on the northern—most grounds. V. Finalize plans for the events of November 30-December 2 and December 8. VI. Hear Reports: Friends of the Wynne; staff: status of projects • Budget Report • Classes in October; Latin Arts Festival;Flair Magazine article and ad VII. Distribute informational materials: h/m tax report, letters, and announcements VIII. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary,on the items addressed during Executive Session. CERTIFICATE-1 do hereby certify that a copy of the November 29,2012, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient an . eadily accessible to the general public at all times, and to the City's website, w huntsvillet .g v, in comp ' nce with Chapter 551,Texa Government Code. C* Date of Posting: )) 1 I� osted: Time of Posting: NO ee oodward,City Secretary Taken down: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith Chair U na Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford N(021 ��e Jacqueline Smith Scotty Cherryholmes Patsy Ann Reed Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,November 29,2012,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. H. Hear citizen input. III. Consider minutes for the meeting of October 11. IV. Consider request of the Texas Thyme Unit to add small structure for storing herb- garden tools on the northern—most grounds. V. Finalize plans for the events of November 30-December 2 and December 8. VI. Hear Reports: Friends of the Wynne; staff: status of projects • Budget Report * Classes in October; Latin Arts Festival;.Flair Magazine article and ad VII. Distribute informational materials: h/m tax report, letters, and announcements VIII. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized.by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the November 29,2012,Hu ville Arts Com sion Agenda was posted on the City Hall bulletin board, a place co venient Lreal ccessiLb he general public at all times, and to the City's website, wi untsv'llompli th C hapter 551,Texas Government Code. Date of Posting: �� �� osted: Time of Posting: ) Le odward,City Secretary Taken down: I �� 3 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson, Position 3,Mayor Pro Tern Joe Emmett,Ward 1 James Fitch, Position 1 I e Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 N Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HO USTON_GALVES?ONAREA_CO UNCIL_(H_GAC)_CASE_StU.DY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, NOVEMBER 29, 2012 - 6:00-8:00 PM Huntsville Public Library Community Room 121913 th Street, Huntsville, TX 77340 NOTICE OF POSSIBLE QUORUM The Council will attend a community meeting called Harnessing Huntsville's Potential Housing Choices,Job Opportunities, and Quality Education No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 29, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: Lee W o ward,City Secret f�°�1.�� (�1 �o, 'I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern 4 Joe Emmett,Ward 1 James Fitch,Position 1 ��, -kMjQe Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 N'y Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HOUST-ON GALV-ES_T_ON_AREA_COUNCIL_(H=GAC)_CASE_S_T_UDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, NOVEMBER 29, 2012 - 6:00-8:00 PM Huntsville Public Library Community Room 121913 1h Street, Huntsville, TX 77340 NOTICE OF POSSIBLE QUORUM F The Council will attend a community meeting called Harnessing Huntsville's Potential Housing Choices,Job Opportunities, and Quality Education i No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 29, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: l I�)o G t TIME OF POSTING: l lGj � C L e oodward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dalene Zender Rvl Dr.Steve Johnson Pam Markham Frank Roberts Tim Paulsel 4 V!. �0 Nancy Gaertner Sam Johnson B.J. Gaines Dr.Sherry McKibben J.D.Davis Lorri Lehman Chandra Steinback Dr.Jaimie Hebert AronKalhavy Robert Pate Kelly Porter,H-GAC, Ex-Officio HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, NOVEMBER 29, 2012- 6:00-8:00 PM Huntsville Public Library Community Room 121913 lh Street, Huntsville, TX 77340 I NOTICE OF POSSIBLE QUORUM The Committee will attend a community meeting called Harnessing Huntsville's Potential Housing Choices,Job Opportunities,and Quality Education Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at(936)291-5428 or-5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE do hereby certify that a copy of the November 29,2012,Case Study Committee Meeting Notice of Pos ' uorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the gen raI public at a time ,and to the City's website,www.huntsvilletx.glov,in compliance with Chapter 551,Texas Governmen co Date Posted: i i I�u ( i� j Posted y: Time Posted: Le oodw , Date taken down: i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dalene Zender Dr.Steve Johnson Pam Markham Frank Roberts Tim Paulsel It-0.2,01 as Nancy Gaertner j Sam Johnson B.J. Gaines Dr.Sherry McKibben J.D.Davis Lorri Lehman Chandra Steinback Dr.Jaimie Hebert Aron Kulhavv Robert Pate Kelly Porter,H-GAC, Ex-Officio HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, NOVEMBER 29, 2012 -6:00-8:00 PM Huntsville Public Library Community Room 121913 th Street, Huntsville, TX 77340 NOTICE OF POSSIBLE QUORUM The Committee will attend a community meeting called Harnessing Huntsville's Potential Housing Choices,Job Opportunities, and Quality Education Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at(936) 291-5428 or-5442 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATE I do hereby certify that a copy of the November 29,2012,Case Study Committee Meeting Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at E and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Governmen Code Date Posted: Po ed by: Time Posted: , L16 W Le oodward, CiVtect2 a� Date taken down: CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman R John Cromer, Alternate A Bill Barry,Position 2 tit David Zuniga,Alternate B cg ° �e k5 • Joe E.Kirk,Position 3 t1�� Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, NOVEMBER 30, 2012 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION i 1. CALL TO ORDER 2. INTRODUCTION of new Board member David Zuniga. 3. ROLL CALL and selection of Alternate(s) if needed. 4. ELECTION a. Chairman b. Vice-Chairman 5. PUBLIC HEARING to consider a variance request by Jose Canales, property owner, for a request to encroach into the setbacks at 401 SH 30 East, Huntsville, Texas. 6. CONSIDER the request by Jose Canales, property owner, for a request to encroach into the setbacks at 401 SH 30 East, Huntsville,Texas. 7. CONSIDER the minutes of April 27, 2012 8. CONSIDER the FY2011-2012 Meeting Schedule and Submission Deadlines 9. ADJOURNMENT If,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange, lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment, employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee,551.076—implementation of security personnel or devices,551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 30,2012 Zoning Boar o djustment AgenclapTdMosted on the City Hall bulletin board,a place convenient and readily accessible to the general public atmes,in c plia ce with Chapter 51,Te as Government Code. DATE OF POSTING: TIME OF POSTING: )�c1� Lee Woodward, ry DATE REMOVED: ��/ b y CITY OF HUNTSVILLE, TEXAS Matt Hannes,Chairman Nate Grigsby,Vice-Chairman John Cromer, Alternate A Bill Barry,Position 2 David Zuniga,Alternate B aryt5�i\�e Joe E.Kirk,Position 3 Christina Felder,Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, NOVEMBER 30, 2012 at 12:001PM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M i Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION j 1. CALL TO ORDER 2. INTRODUCTION of new Board member David Zuniga. 3. ROLL CALL and selection of Alternate(s) if needed. 4. ELECTION a. Chairman b. Vice-Chairman i 5. PUBLIC HEARING to consider a variance request by Jose Canales, property owner, for a request to encroach into the setbacks at 401 SH 30 East, Huntsville, Texas. 6. CONSIDER the request by Jose Canales, property owner, for a request to encroach into the setbacks at 401 SH 30 East, Huntsville, Texas. 7. CONSIDER the minutes of April 27, 2012 8. CONSIDER the FY2011-2012 Meeting Schedule and Submission Deadlines 9. ADJOURNMENT if,during the course of the meeting and discussion of any items covered by this notice,the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange, lease or value of real property;551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment employment evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Zoning Board of Adjustment will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 30,2012 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all time n mpliance with Ch 551,Texas Government Code. p� DATE OF POSTING: O��2 TIME OF POSTING: i 2 Lee Woodward,City Sec etary DATE REMOVED: �� b