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ORD 2012-06 - Budget AmendmentsORDINANCE NO. 2012-06 AN ORDINANCE OF THE CITY OF HUNTSVILLE, TEXAS, AMENDING THE FISCAL YEAR 2010 — 2011 ANNUAL BUDGET, ORDINANCE NO. 2010 -46 TO AMEND ADOPTED EXPENDITURES AND REVENUES OF THE BUDGET; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the 2010 - 2011 Annual Budget was adopted by Ordinance 2010 -46 on September 14, 2010; WHEREAS, various unforeseen circumstances affecting the City have presented themselves during the course of the fiscal year; WHEREAS, the City Council considered the circumstances independently, deliberating appropriately on the associated revenues and expenditures and the overall impact on the general financial status of the City; WHEREAS, pursuant to the laws of the State of Texas and the City Charter of the City of Huntsville, Texas, the City Council has determined that it will be beneficial and advantageous to the citizens of the City of Huntsville to amend the 2010 — 2011 budget as set forth herein; and WHEREAS, this ordinance combines the independent Council actions into one budget amendment document; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUNTSVILLE, TEXAS, that: Section 1. The findings set forth above are incorporated into the body of this ordinance. Section 2. The annual budget for fiscal year 2010 — 2011 is hereby amended to include the expenditures and revenues described in Exhibit "A" attached hereto and made a part of this ordinance as if set out verbatim herein. Section 3. All ordinances of the City in conflict with the provisions of this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 4. Should any section, portion, sentence, clause or phrase of this ordinance be declared unconstitutional or invalid for any reason, it shall not invalidate or impair the force or effect of any other section or portion of this ordinance. Section 5. The necessity for amending the budget for the fiscal year, as required by the laws of the State of Texas, requires that this ordinance shall take effect immediately from and after its passage, as the law in such cases provides. Section 6. This ordinance shall take effect immediately after its passage. PASSED AND APPROVED on this the 17th day of November 2011. THE CITY OF HUNTSVILLE, TEXAS APP O 1 AS TO FORM: i r. it " er, City Attorney * *During budget process this specific line item was not budgeted for Library Children's Program SRF Fund /Division Expense Code Description Amount 615 1615 55012 Rental of Buildings 450 Budget Amendments for Finance Committee and Council Approval FY 2011 * *Increase Expense Budget for expenses re: additional grants Expenses covered by grant revenues Police Grants SRF Fund /Division Expense Code Description Amount 614 42801 Grants 48,526 614 559 55080 Travel and Training 1,149 614 559 57472 JAG ICVS Purchases 2 614 559 57475 Grant Expense 15,397 * *From Future Appropriations Water Fund Fund /Division Expense Code Description Amount 220 362 53020 Water Line Maintenance 27,169 2201220 99100 Future Appropriations (27,169) 220 361 55040 Electric 22,831 2201220 99100 Future Appropriations (22,831) * *Additional Appropriations from Fund Balance Water and Street Fund Fund /Division Expense Code Description Amount 603 323 53160 Sidewalks Maintenance 9,109 603 323 55040 Electric 38,494 220 361 55040 Electric 26,243 220 362 53020 Water Line Maintenance 3,186 603 323 53050 Maint- Street /Curbs /Gutters 5,000 Budget Amendments for Finance Committee and Council Approval FY 2011 * *City Software Project not started in FY2011 moved to IS Computer Fund CIP for future use Fund /Division Expense Code Description Amount 101 640 55070 Purchased Services /Contracts (64,000) 101 1101 91230 Transfer to CIP 64,000 309 655 69020 Capital Mach/Tools /Equip (13,500) 3091309 91230 Transfer to CIP 13,500 842 64006 69025 Capital Purchase - Software License 77,500 Budget Amendments for Finance Committee and Council Approval related to 51 Class - Salary/OtherPay /Benefits FY 2011 * *Related to Future Appropriations, use of salary accounts, or other expense accounts Fund /Division Expense Code Description Amount 101 113 51115 Seasonal 2,616 101 1101 99100 Future Appropriations (2,616) 101 114 51125 Car Allowance 1,641 101 1101 99100 Future Appropriations (1,641) 101 388 51130 Overtime 465 101 1101 99100 Future Appropriations (465) 101420 51130 Overtime 71 101 1101 99100 Future Appropriations (71) 101421 51130 Overtime 1,818 101 1101 99100 Future Appropriations (1,818) 101 424 51115 Seasonal 1,740 101 1101 99100 Future Appropriations (1,740) 101 839 51111 Salaries -Full Time 31 101 1101 99100 Future Appropriations (31) 101444 51130 Overtime 307 101 1101 99100 Future Appropriations (307) 101444 51130 Overtime 1,062 101 1101 51140 Step /COLA Adjustment (1,062) 101 550 51111 Salaries -Full Time 530 101 1101 51140 Step /COLA Adjustment (530) 101 640 51111 Salaries -Full Time 1,628 101 1101 51140 Step /COLA Adjustment (1,628) 101 700 51111 Salaries -Full Time 4,264 101 1101 51140 Step /COLA Adjustment (4,264) 101 715 51118 Salaries -Part Time 983 101 1101 51140 Step /COLA Adjustment (983) 101 717 51130 Overtime 3,399 101 1101 51140 Step /COLA Adjustment (3,399) 101 724 51115 Seasonal 23,582 101 1101 51140 Step /COLA Adjustment (23,582) 101 725 51115 Seasonal 1,665 101 1101 51140 Step /COLA Adjustment (1,665) 101883 51118 Salaries -Part Time 367 101 1101 51140 Step /COLA Adjustment (367) 221 365 51111 Salaries -Full Time 2,011 221 363 51111 Salaries -Full Time (2,011) 603 323 51115 Seasonal 4,496 603 384 51111 Salaries -Full Time (4,496) 220 212 51111 Salaries -Full Time 1,176 2201220 51140 Step /COLA Adjustment (1,176) 220 368 51111 Salaries -Full Time 383 2201220 51140 Step /COLA Adjustment (383) 603 382 51130 Overtime 250 603 382 54040 Motor Vehicle Maintenance (250) 603 323 51115 Seasonal 8,836 603 382 54040 Motor Vehicle Maintenance (8,836) 224 373 51111 Salaries -Full Time 2,688 224 375 51111 Salaries -Full Time (2,316) 224 373 55015 Lease of Vehicles (372) 224 374 51118 Salaries -Part Time 1,959 224 374 55040 Electric (1,959) 224 377 51111 Salaries -Full Time 243 224 377 52040 Gas and Oil (243) 220 1220 51140 Step /COLA Adjustment 1,559 220 362 53020 Water Line Maintenance (1,559) 220 361 51111 Salaries -Full Time 737 220 361 55040 Electric (737) 220 368 51111 Salaries -Full Time 220 362 53020 Water Line Maintenance 43 (43) 220 396 51111 Salaries -Full Time 1,585 220 362 53020 Water Line Maintenance (1,585) * *City Manager's ICMA Retirement Expense approved by contract with Council, budget correction Fund /Division Expense Code Description Amount 101 113 51202 ICMA Retirement Expense 2,700 101 1101 51140 Step /COLA Adjustment (2,700) Budget Amendments for Finance Committee and Council Approval for accounts amended from 51 Class-Salary/OtherPay/Benefits FY 2011 **Using money from Payroll Accounts for other accounts Fund/Division Expense Code Description Amount 101 551 52040 Gas and Oil 27,342 101 551 51111 Salaries-Full Time (21,678) 101 550 55905 WCPSCC-Dispatcher Contract (5,664) 101 113 52010 Office Supplies 1,232 101 1101 51140 Step/COLA Adjustment (1,232) 101 113 55080 Travel & Training 14,394 101 1101 51140 Step/COLA Adjustment (5,588) 101 112 55889 Special Studies (8,806) 101 718 51118 Salaries-Part Time (4,623) 101 718 55070 Purchased Services/Contracts 4,623 220 362 51111 Salaries-Full Time (10,019) 220 362 54050 Maintenance of Meters 10,019 220 361 51111 Salaries-Full Time (1,597) 220 361 55040 Electric 1,597 220 362 51111 Salaries-Full Time (8,266) 220 362 53020 Water Line Maintenance 8,266 220 368 51111 Salaries-Full Time (43) 220 362 53020 Water Line Maintenance 43 220 362 53020 Water Line Maintenance 4,337 220 396 51111 Salaries-Full Time (4,337) 220 1220 51140 Step/COLA Adjustment (3,500) 220 362 53020 Water Line Maintenance 3,500 Budget Amendments related to Health Insurance (51202) FY 2011 Adjustment made to reverse Health Insurance entry for accounts NOT over in the S1 class *Actual expenses exceeded budgeted amount ••WIII come from Fund Balance 51202 Health Insurance line item Fund Division Division Name overbudget Budget amendment needed 101 113 City Manager (12,738) 12,738 101 114 City Secretary (966) 966 101 150 Human Resources (1,905) 0 101 210 Finance (10,677) 10,677 101 231 Municipal Court (17,141) 17,141 101 234 Purchasing (918) 0 101 320 Public Utilities Admin (4,645) 4,645 101 388 Warehouse (497) 497 101 389 Garage Operations (14,950) 14,950 101 420 Community Services Administration (8,147) 8,147 101 421 Recreation (533) 533 101 422 Parks Maintenance (7,180) 0 101 424 Aquatic Center Operations (2,119) 2,119 101 444 Building Services (3,571) 3,571 101 460 Cemetery Operations (3,300) 3,300 101 550 Public Safety Administration (4,697) 4,697 101 551 Police (136,180) 0 101 552 Fire (22,173) 0 101 640 Information Services (16,294) 16,294 101 642 GIS (19,894) 19,894 101 647 Library Services (5,454) 0 101 700 Planning & Development Administration (6,540) 6,540 101 715 Customer Service- Service Center (1,495) 1,495 101 716 Planning (8,903) 8,903 101 717 Engineering (41,012) 41,012 101 719 Surveying (3,172) 0 101 724 Central lnspection (2,166) 2,166 101 725 Health (1,066) 1,066 101 839 Main Street (4,297) 4,297 (362,630) 185,648 220 212 Utility Billing 220 361 Water Production 220 362 Water Distribution 220 368 Meter Reading 220 396 Capital Construction Crew (3,209) (3,176) (5,266) (18,362) (2,135) 3,209 0 0 18,362 0 21,571 221 363 Wastewater Collection (8,635) 0 221 364 Al Brown WW Treatment (7,494) 7,494 221 365 NB Davidson WW Treatment Plant (2,368) 2,368 221 366 Robinson Creek WW Treatment Plant (1,571) 0 221 367 Environmental Services (6,920) 6,920 (26,988) 16,782 224 373 Commercial Collection (14,439) 14,439 224 374 Solid Waste Disposal (18,418) 18,418 224 375 Residential Collection (6,203) 0 224 377 Recycling (5,355) 5,355 (44,415) 38,212 603 323 Streets 603 382 Street Sweeping (10,718) (8,839) 10,718 8,839 (510,538 288,754 603 384 Drainage Maintenance 612 555 School Resource Officers 618 840 Arts Center 663 881 Tourism 663 882 Visitors Center Grand Total: (2,612) (22,169) (14,733) (14,733) (5,388) (5,388) (1,596) (471) (2,067) 0 19,557 5,388 1,596 0 1,596