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Monthly Posted Agenda - 12/1/2011CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Vacant Sandra Hansocm Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA DECEMBER 1, 2011 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, 1 pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of November 17, 2011. 5. CONSIDER the placement of public comments on agendas. 6. DISCUSS Chapter 11 Sign Standards of the Development Code. 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters, 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointmerrt employmsrK evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, 551.075 - Implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, If ne essaM on the Items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 1, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all tim in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: \� l L ' Kristin Edwards, Deputy City Secretary TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Vacant Sandra Hansocm Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA DECEMBER 1, 2011 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of November 17, 2011. 5. CONSIDER the placement of public comments on agendas. 6. DISCUSS Chapter 11 Sign Standards of the Development Code. 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorised by Taxes Government Code, Chapter 551, Sections: 551.071 - consultedon with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of reel property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appombnorK employment, evaluation, reassignment; duties, discipline, or dismissal of a public officer or employee, 551.076 - implementetion of security personnel or devices; 551.087 - delibersdon regarding economic development negotiation; and/or other matter* as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 1, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at,941 times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: ' l SA I • V-)1 I Kristin Edwards, Deputy City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Tom Cole, Ward 1 Lydia Montgomery, Position 2 �cmd Mac Woodward, Ward 2 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 TOWN CREEK RECEPTION MONDAY, DECEMBER 5, 2011 - 5:15PM WYNNE HOME ARTS CENTER 142811TH STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 5, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas G*ernment Code. DATE OF POSTING: 1 TIME OF POSTING: Y� TAKEN DOWN: ' 4 I _ l Lee CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Lydia Montgomery, Position 2`�d Don H. Johnson, Position 3 Keith D. Olson, Position 4 TOWN CREEK RECEPTION MONDAY, DECEMBER 5, 2011 - 5:15PM WYNNE HOME ARTS CENTER 142811' STREET, HUNTSVILLE, TX 77340 Tom Cole, Ward 1 Mac Woodward, Ward 2 Jack Wagamon, Ward 3 Wayne Barrett, Ward 4 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 5, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Cha r 551, Texa overnment Code. DATE OF POSTING: I , 13I ) I 0 I TIME OF POSTIN TAKEN DOWN: s City Secretary it PUBLIC NOTICE CITY OF HUNTSVILLE COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY PROGRAM HURRICANE IKE 2.2 The City of Huntsville will hold a public hearing at 5:00 p.m. on December 5, 2011, at City Hall, 1212 Avenue M in regard to the submission of the application to the Texas General Land Office Community Development Block Grant Disaster Recovery Program Hurricane Ike 2.2 Non - Housing Allocation. The purpose of this meeting is to allow citizens an opportunity to discuss the citizen participation plan, the development of local housing and community development needs, the amount of funding available, all eligible activities, and the use of past funds. The City encourages citizens to participate in the development of this application and make their views known at this public hearing. Citizens unable to attend this meeting may submit their views and proposals to Dr. Sherry McKibben, Community Development Specialist at Huntsville City Hall. Persons vkith disabilities that wish to attend this meeting should contact City Hall at (936) 291- 5442 to arrange for assistance. Individuals who require auxiliary aids or services fo this meeting should also contact City Hall at least two days before the meeting so that appropriate arrangements can be made. D:)u�n - fS-I ISI 1 1 i PUBLIC NOTICE CITY OF HUNTSVILLE COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY PROGRAM HURRICANE IKE 2.2 The City of Huntsville will hold a public hearing at 5:00 p.m. on December 5, 2011, at City Hall, 1212 Avenue M in regard to the submission of the application to the Texas General Land Office Community Development Block Grant Disaster Recovery Program Hurricane Ike 2.2 Non - Housing Allocation. The purpose of this meeting is to allow citizens an opportunity to discuss the citizen participation plan, the development of local housing and community development needs, the amount of funding available, all eligible activities, and the use of past funds. The City encourages citizens to participate in the development of this application and make their views known at this public hearing. Citizens unable to attend this meeting may submit their views and proposals to Dr. Sherry McKibben, Community Development Specialist at Huntsville City Hall. Persons vriith disabilities that wish to attend this meeting should contact City Hall at (936) 291- 5442 to arrange for assistance. Individuals who require auxiliary aids or services far this meeting should also contact City Hall at least two days before the meeting so that appropriate arrangements can be made. CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor A i James Fitch, Position 1 d Joe Emmett, Ward 1 Lydia Montgomery, Position 2 Tish Humphrey, Ward 2 Don H. Johnson, Position 3 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA RECEPTION 5:OOPM - REGULAR SESSION 6:OOPM TUESDAY, DECEMBER 6, 2011 COUNCIL CHAMBERS & CONFERENCE ROOM- HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. RECEPTION [LARGE CONFERENCE ROOM] — A Public Reception will be held to visit with the newly- elected City Council and the City of Huntsville autumn Interns. REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Administer the Oath of Office to the newly - elected City Councilmembers. [Judge Danny Pierce] b. Possible action to elect the Mayor Pro -Tem. [Mayor Mac Woodward] 4. PROCLAMATIONS AND PRESENTATIONS Presentation of the autumn intems. Thank yous from Mayor Woodward 5. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Sessions held on November 1 and 17, 2011, and the version of the November 17, 2011 minutes for the Election Register. [Lee Woodward, City Secretary] b. Authorize the City Manager to apply for, accept if awarded, and implement a Texas Hazard Mitigation Grant Program grant for wildfire mitigation in the amount of $341,139.000, with a 25% match, both in -kind and cash, of $85,285.00, and approve Resolution 2012 -07 in support of same. [Dr. Sherry McKibben, Community Development Specialist] c. Authorize the City Manager to apply for, accept if awarded, and implement the Kresge Foundation Grant for $2,500,000 for Phase 2 of the Boys and Girls Club, with previously awarded matches, and approve Resolution 2012 -06 in support of same. [Dr. Sherry McKibben, Community Development Specialist] d. Authorize the City Manager to apply for, accept if awarded, contract with selected engineer, and implement the Hurricane Ike 2.2 grant funded through the General Land Office for $498,332.00, including a match of $54,048.00, to purchase and install generators at three water wells, and approve Resolution 2012 -05 in support of same. [Dr. Sherry McKibben, Community Development Specialist] e. Approve Resolution 2012 -04, a revision of Resolution 2011 -20 for the Texas Capital Fund Main Street Improvement Program, due to additional requirements for verbiage inclusion by the grantor. [Dr. Sherry McKibben, Community Development Specialist] f. Ratify the contract acceptance by the City Manager for the Sprite Sparks Grant in the amount of $35,000.00. [Dr. Sherry McKibben, Community Development Specialist] g. Approve the Hotel Occupancy Tax (HOT) Board recommendation of pledge to the SHSU NCAA 2011 FCS playoff bids of $7,000 per game for up to three games to be held in Huntsville in December 2011. [Kimm Thomas, Director of Tourism and Cultural Arts] Approve Ordinance 2012 -05 to revise City of Huntsville Record Retention Schedule, 2nd reading. [Lee Woodward, City Secretary] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to approve Ordinance 2012 -02, amending Chapter 42, Article V, of the Code of Ordinances of the City of Huntsville, Texas, by adding a new Section 42.109, entitled 'Taxation of Tangible Personal Property in Transit"; providing for the ad valorem taxation of tangible personal property in transit or "super Freeport" goods pursuant to Section 11.253 of the Texas Tax Code; providing a severability clause; providing a repealer clause, i$' reading. [Mayor Woodward] b. Possible action to approve nominations to Council Committees. [Mayor Woodward] c. Possible action to approve nomination of Chandra Steinback, City of Huntsville Assistant Community Development Specialist, to replace Lydia Montgomery as the alternate representative to the H -GAC Sustainability Consortium. [Mayor Woodward] d. Possible action to nominate Councilmember Lydia Montgomery to the H -GAC Governmental Advisory Committee to be considered for the Regional Plan for Sustainable Development. [Mayor Woodward] e. Possible action to approve Resolution 2012 -05 in support of Trinity River Authority (TRA) moving forward on plans for expansion of water plant. [Mayor Woodward] f. Possible action to approve Ordinance 2012 -07, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc. before the Public Utility Commission and the Federal Energy Regulatory Commission in 2012, regarding Entergy's proposed rate increase request, 1s` reading. [Leonard Schneider, City Attorney] g. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Wildfire report 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the December 6, 2011, City Council bulletin board, a place convenient and readily accessible to the general public at all times, and to the in compliance with Chapte 551 Texas Government Code. DATE OF POSTING: 'C 1 1\ TIME OF POSTING: I �`q a pm ION 4L"ard,'151ty Secret TAKEN DOWN: ' aMp CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, Position 1 Lydia Montgomery, Position 2 Don H. Johnson, Position 3 Keith D. Olson, Position 4 110k; HUNTSVILLE CITY COUNCIL AGENDA RECEPTION 5:OOPM - REGULAR SESSION 6:OOPM TUESDAY, DECEMBER 6, 2011 Joe Emmett, Ward 1 Tish Humphrey, Ward 2 Ronald Allen, Ward 3 Clyde Loll, Ward 4 COUNCIL CHAMBERS & CONFERENCE ROOM- HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. RECEPTION [LARGE CONFERENCE ROOM] — A Public Reception will be held to visit with the newly -elected City Council and the City of Huntsville autumn Interns. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Administer the Oath of Office to the newly - elected City Councilmembers. [Judge Danny Pierce] b. Possible action to elect the Mayor Pro-Tem. [Mayor Mac Woodward] 4. PROCLAMATIONS AND PRESENTATIONS Presentation of the autumn interns. Thank yous from Mayor Woodward 5. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Sessions held on November 1 and 17, 2011, and the version of the November 17, 2011 minutes for the Election Register. [Lee Woodward, City Secretary] b. Authorize the City Manager to apply for, accept if awarded, and implement a Texas Hazard Mitigation Grant Program grant for wildfire mitigation in the amount of $341,139.000, with a 25% match, both in -kind and cash, of $85,285.00, and approve Resolution 2012 -07 in support of same. [Dr. Sherry McKibben, Community Development Specialist] c. Authorize the City Manager to apply for, accept if awarded, and implement the Kresge Foundation Grant for $2,500,000 for Phase 2 of the Boys and Girls Club, with previously awarded matches, and approve Resolution 2012 -06 in support of same. [Dr. Sherry McKibben, Community Development Specialist] d. Authorize the City Manager to apply for, accept if awarded, contract with selected engineer, and implement the Hurricane Ike 2.2 grant funded through the General Land Office for $498,332.00, including a match of $54,048.00, to purchase and install generators at three water wells, and approve Resolution 2012 -05 in support of same. [Dr. Sherry McKibben, Community Development Specialist] e. Approve Resolution 2012 -04, a revision of Resolution 2011 -20 for the Texas Capital Fund Main Street Improvement Program, due to additional requirements for verbiage inclusion by the grantor. [Dr. Sherry McKibben, Community Development Specialist] f. Ratify the contract acceptance by the City Manager for the Sprite Sparks Grant in the amount of $35,000.00. [Dr. Sherry McKibben, Community Development Specialist] g. Approve the Hotel Occupancy Tax (HOT) Board recommendation of pledge to the SHSU NCAA 2011 FCS playoff bids of $7,000 per game for up to three games to be held in Huntsville in December 2011. [Kimm Thomas, Director of Tourism and Cultural Arts] h. Approve Ordinance 2012 -05 to revise City of Huntsville Record Retention Schedule, 2nd reading. [Lee Woodward, City Secretary] MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to approve Ordinance 2012 -02, amending Chapter 42, Article V, of the Code of Ordinances of the City of Huntsville, Texas, by adding a new Section 42.109, entitled "Taxation of Tangible Personal Property in Transit"; providing for the ad valorem taxation of tangible personal property in transit or "super Freeport" goods pursuant to Section 11.253 of the Texas Tax Code; providing a severability clause; providing a repealer clause, 1a reading. [Mayor Woodward] b. Possible action to approve nominations to Council Committees. [Mayor Woodward] c. Possible action to approve nomination of Chandra Steinback, City of Huntsville Assistant Community Development Specialist, to replace Lydia Montgomery as the alternate representative to the H -GAC Sustainability Consortium. [Mayor Woodward] d. Possible action to nominate Councilmember Lydia Montgomery to the H -GAC Governmental Advisory Committee to be considered for the Regional Plan for Sustainable Development. [Mayor Woodward] e. Possible action to approve Resolution 2012 -05 in support of Trinity River Authority (TRA) moving forward on plans for expansion of water plant. [Mayor Woodward] f. Possible action to approve Ordinance 2012 -07, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc. before the Public Utility Commission and the Federal Energy Regulatory Commission in 2012, regarding Entergy's proposed rate increase request, 1a reading. [Leonard Schneider, City Attorney] g. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Wildfire report 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 13. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the December 6, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general publi all times, and to City's website, www.huntsvilletx.gov, in compliance with Cho" 551 Taxes Government Code. DATE OF POSTING: , \ \\ TIME OF POSTING: lc (—.4. TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Helen Belcher Bill Baine, Ex- Officio Dan Jones David Zeller, Ex- Officio Dr. Bobby Lane & Reggie Lepley James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:00PM) WEDNESDAY, DECEMBER 7, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:00PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Selection of Chairperson and length of term as Chair. b. Discuss Board objectives and reports to Council. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - 1, Lee Woodward, City Secretary, do hereby certify that a copy of the ember 7, 2011, rens Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and fly acc ble to the go al blic at all times, and to the City's website, www.hunts illetx.gov in compliance with Chapter 551, Texas overnment ode. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: - e oodward, ity Secr CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Helen Belcher Bill Baine, Ex- Officio Dan Jones David Zeller, Ex- Officio Dr. Bobby Lane cat Reggie Lepley �' James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:OOPM) WEDNESDAY, DECEMBER 7, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two worldng days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Selection of Chairperson and length of term as Chair. b. Discuss Board objectives and reports to Council. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 7, 2011, Veterans Affairs Advisory Board Agenda was posted on the 'ty Hall J,n ullstin board, a place convenient and readily accessible to a general public stall times, and to the City's website, www.huMSV`iI gov, compliance with Chapter 551, Te Government Code. DATE OF POSTING: 1 1 _ � / r A TIME OF POSTING: City TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Frank Parker Desiree Cortez Dessie Cherry ` Dalia Harrelson Paula Armstrong Aliyah Houston C 4 Lane Molitor Michelle McKenzie Kendall Scudder Brenda Grahmann Anthony Ormsbee Renee Pritchard Sean Craig Kyle McKenzie Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, DECEMBER 8, 2011 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of November 10, 2011 meeting. b. Select acting chairperson and co- chair. c. Hear reports from members. d. Discuss strategic options for the Board. e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.067 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 8, 2o11, Youth Advisory Boa Benda was posted on the City Hall bulletin board, plat convenient and readily accessible to the oral publl at all times, to the City's webaite, www.huntsvilletx.gov, inoct plia with Chapter 551, Texas Government Code. DATE OF POSTING: 1 O� TIME OF POSTING: am Lee TAKEN DOWN: Z l �� �� Wpm dward, City Secretary CITY OF HUNTSVILLE. TEXAS Mac Woodward, Mayor Frank Parker Dessie Cherry Desiree Cortez D l Harrelson Paula Armstrong Aliyah Houston 1 Lane Molitor Michelle McKenzie e Kendall Scudder Brenda Grahmann Anthony Ormsbee Renee Pritchard Sean Craig Kyle McKenzie Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, DECEMBER 8, 2011 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of November 10, 2011 meeting. b. Select acting chairperson and co- chair. c. Hear reports from members. d. Discuss strategic options for the Board. e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 8, 2011, Youth Advisory Board JA nda was posted on the City Hall bulletin board, plac convenI nt and readily accessible to the general public at all times, nd to the City's website, www.huntsvilletx.gov, in c plle a with Chapter 551, Texas Government DATE OF POSTING: TIME OF POSTING: /� / / Lee oodward, City Secretary TAKEN DOWN: ���K / � l % - 7 b ar��n pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Mayor Pro Tem, Position 3 Joseph Emmett, Ward 1 James Fitch, Position 1 �c d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION - TUESDAY, DECEMBER 13, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION — 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS a. Presentation of new budget manager, Becky Rowley. [Winston Duke, Finance Director] 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on December 6, 2011. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -02, amending Chapter 42, Article V, of the Code of Ordinances of the City of Huntsville, Texas, by adding a new Section 42.109, entitled "Taxation of Tangible Personal Property in Transit"; providing for the ad valorem taxation of tangible personal property in transit or "super Freeport" goods pursuant to Section 11.253 of the Texas Tax Code; providing a severability clause; providing a repealer clause, 2nd reading. [Mayor Woodward] c. Approve Ordinance 2012 -05 to revise City of Huntsville Record Retention Schedule, 3r0 reading. [Lee Woodward, City Secretary] d. Possible action to approve Ordinance 2012 -07, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc. before the Public Utility Commission and the Federal Energy Regulatory Commission in 2012, regarding Entergy's proposed rate increase request, 2nd reading. [Leonard Schneider, City Attorney] 6. STATUTORY AGENDA a. Possible action to authorize the City Manager to purchase five (5) pieces of heavy equipment, one (1) 8 yard dump truck from Sam Pack Ford, one (1) compact excavator from Bobcat, one (1) street sweeper from Kinloch Equipment, one (1) front end loader from Grande Truck Center, and one (1) live floor trailer from Travis Trailer. [Winston Duke, Director of Finance] b. Possible action to adopt Ordinance 2012 -09, amending the traff ic schedule to ratify no parking signs on University Avenue approximately 200 feet south of the intersection with Bearkat Boulevard, 1st reading. [Aron Kulhavy, Director of Public Works] C. Possible action to adopt Ordinance 2012 -08, amending the traff ic schedule to ratify stop signs at the intersection of Avenue M and 14th Street, 1st reading. [Aron Kulhavy, Director of Public Works] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 0 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Les Woodward, City Secretary, do hereby certify that a copy of the December 13, 2011, City it Agenda was posted on the City Hall bulletin board, a place con ni t and readily accessible to the general public at all times, a to City's website, www.huntevilleft.gov, in compliance with Chapter 51, exas Government Code. DATE OF POSTING: TIME OF POSTING: City TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Mayor Pro Tom, Position 3 Joseph Emmett, Ward 1 James Fitch, Position 1 d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION - TUESDAY, DECEMBER 13, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION _ 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS a. Presentation of new budget manager, Becky Rowley. [Winston Duke, Finance Director] 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on December 6, 2011. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -02, amending Chapter 42, Article V, of the Code of Ordinances of the City of Huntsville, Texas, by adding a new Section 42.109, entitled "Taxation of Tangible Personal Property in Transit"; providing for the ad valorem taxation of tangible personal property in transit or "super Freeport" goods pursuant to Section 11.253 of the Texas Tax Code; providing a severability clause; providing a repealer clause, 2nd reading. [Mayor Woodward] c. Approve Ordinance 2012 -05 to revise City of Huntsville Record Retention Schedule, 3id reading. [Lee Woodward, City Secretary] d. Possible action to approve Ordinance 2012 -07, authorizing participation with other Entergy service area cities in matters concerning Entergy Texas, Inc. before the Public Utility Commission and the Federal Energy Regulatory Commission in 2012, regarding Entergy's proposed rate increase request, 2nd reading. [Leonard Schneider, City Attorney] 6. STATUTORY AGENDA a. Possible action to authorize the City Manager to purchase five (5) pieces of heavy equipment, one (1) 8 yard dump truck from Sam Pack Ford, one (1) compact excavator from Bobcat, one (1) street sweeper from Kinloch Equipment, one (1) front end loader from Grande Truck Center, and one (1) live floor trailer from Travis Trailer. [Winston Duke, Director of Finance] b. Possible action to adopt Ordinance 2012 -09, amending the traffic schedule to ratify no parking signs on University Avenue approximately 200 feet south of the intersection with Bearkat Boulevard, 1s' reading. [Aron Kulhavy, Director of Public Works] C. Possible action to adopt Ordinance 2012 -08, amending the traffic schedule to ratify stop signs at the intersection of Avenue M and 14th Street, 1s' reading. [Aron Kulhavy, Director of Public Works] 7. MAYORICITY COUNCIL AND CITY MANAGER REPORT a. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 13, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public II times, and to City's website, www.huntsvilletx.gov, in compliance with Chapter 51, a xes Government Code. 11 DATE OF POSTING: v \ ( % TIME OF POSTING: ' Q ' I .nl. TAKEN DOWN: _� I I Is I t 1 fa m 1 \ Lee CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor No James Fitch, Position 1 Joe Emmett, Ward 1 Lydia Montgomery, Position 2 Tish Humphrey, Ward 2 Don Johnson, Position 3 Ronald Allen, Ward 3 Keith Olson, Mayor Pro Tom Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (7:OOPM) TUESDAY, DECEMBER 13, 2011 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. AMENDMENT TO AGENDA - ADDITIONAL AGENDA ITEMS 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Drought concerns. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker- County Chamber of Commerce. [Leonard Schneider, City Attorney] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the amendment to the December 13, 2011 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's websitep, ww/wq.h/un(tsvilletx.00v. in compliance with Chapter 551, Texas Gover nt Code. DATE OF POSTING: t 1 f 1 i ( ` � � I /C" TIME OF POSTING: a m Kristin Edwards, Deputy City Secretary TAKEN DOWN: l a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, Position 1 % Joe Emmett, Ward 1 Lydia Montgomery, Position 2 ctd Tish Humphrey, Ward 2 Don Johnson, Position 3 Ronald Allen, Ward 3 Keith Olson, Mayor Pro Tom Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (7:0012M) TUESDAY, DECEMBER 13, 2011 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. AMENDMENT TO AGENDA - ADDITIONAL AGENDA ITEMS 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Drought concerns. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with.the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do herby certify that a copy of the amendment to the December 13, 2011 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's websits, www.huntsvilletx.00v, in compliance with Chapter 551, Texas Goverwrient Code. DATE OF POSTING: �Z o TIME OF POSTING: Kristin EAvards, Deputy City Secretary TAKEN DOWN: ---a ) CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, Position 1 Joe Emmett, Ward 1 Lydia Montgomery, Position 2 Tish Humphrey, Ward 2 Don Johnson, Position 3 Ronald Allen, Ward 3 Keith Olson, Mayor Pro Tom Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (7:OOPM) TUESDAY, DECEMBER 13, 2011 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. AMENDMENT TO AGENDA - ADDITIONAL AGENDA ITEMS MAYORICITY COUNCIL AND CITY MANAGER REPORT a. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Drought concerns. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the amendment to the December 13, 2011 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www. /huntsvilletx.00v, in compliance with Chapter 551, Texas Gov on ode. DATE OF POSTING: e I (g/ TIME OF POSTING: V am/I& ' l Kri n Edwards, Deputy City Secretary TAKEN DOWN: 1 amt) CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, Position 1 Joe Emmett, Ward 1 Lydia Montgomery, Position 2 �cd ' Tish Humphrey, Ward 2 Don Johnson, Position 3 Ronald Allen, Ward 3 Keith Olson, Mayor Pro Tern Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (7:0013M) TUESDAY, DECEMBER 13, 2011 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. AMENDMENT TO AGENDA - ADDITIONAL AGENDA ITEMS 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Drought concerns. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 12. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the amendment to the December 13, 2011 City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, wwrw.huntsvill jetx.aov, in compliance with Chapter 551, Texas GooJvern in— t�Code. DATE OF POSTING: 17 l Z? %1G / TIME OF POSTING: L� am/, TAKEN DOWN: ' —L54� Kristin Edwards, Deputy City Secretary a pm • R CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Vacant Sandra Hansocm Cog% Beth Newton Leroy Hilton � Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA DECEMBER 15, 2011 at 5:30PM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. CONSIDER the minutes of December 1, 2011. 3. CONSIDER revisions to the Planning and Zoning Commission Rules and Procedures, Article 10 - Order of Business. 4. DISCUSS Chapter 11 Sign Standards of the Development Code. 5. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 6. PUBLIC COMMENTS 7. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission Is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of reel property, 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment employmen4 evaluation, rsssaignmeny duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.W7 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Govemment Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session In order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 5, 2011 Plan ng & Zo in Commission Agenda was ted on the City Hall bulletin board, a plac con nient and readily accessible to th neral public t tim , n compliance with Chap r 51, Texas Government Code. ,J DATE OF POSTING: `b TIME OF POSTING: Lee Woodward, City Secretary TAKEN DOWN: ' CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Vacant Sandra Hansocm �Uha ` Beth Newton Hilton o Marilyn Soffar Leroy PLANNING & ZONING COMMISSION AGENDA DECEMBER 15, 2011 at 5:30PM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. CONSIDER the minutes of December 1, 2011. 3. CONSIDER revisions to the Planning and Zoning Commission Rules and Procedures, Article 10 - Order of Business. 4. DISCUSS Chapter 11 Sign Standards of the Development Code. 5. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 6. PUBLIC COMMENTS 7. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorised by Texas Government Code, Chapter 551, Sections: 551. 071 - consultation with counsel on legal maffere; 551.072 - deliberation regarding purchase, exchange, base or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices, 551.007 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the /tams addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, hereby certify that a copy of the December 15, 11 Planning & o ing Commission enda was posted on the City Hall bulletin board, a place onve ient and readily accessible to the gone public all m , in compliance 'th Chapter 551, Texas Government Code. Ill DATE OF POSTING: TIME OF POSTING: l t� Lee Woodward, City Secretary TAKEN DOWN: co I I 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Gerald Norwood Tom Fordyce Joe Clark �� Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, DECEMBER 15, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION Z - The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the pace r 15, 2011, Veterans Affairs Advisory Board Agenda was posted on the pity HaII bulletin board, a place convenient and readily accessib t the general p�ilic at all times, and to the City's website, www.huntsviletx. v, in compliance with Chapter 551, Text Government C I j DATE OF POSTING: 1 1 k ) A TIME OF POSTING: TAKEN DOWN: CITY OF HUNTSVILLE. TEXAS Mac Woodward, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Gerald Norwood Tom Fordyce Joe Clarke Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, DECEMBER 15, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE -1, Lee Woodward, City Secretary, do hereby certify that a copy of the December 15, 2011, Veterans Affairs Advisory Board Agenda was posted on the ity all bulletin board, a place convenient and readily accessib���,,,ttto the general publ' all times, and to the City's webaIb www.huntsvi tx. v, In compliance with Chapter 551 } Tex"r Government Code. DATE OF POSTING: ) 9 I I TIME OF POSTING: 1 11")c P/V-- AL Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Joe Clark Gerald Norwood Tom Fordyce �� Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, DECEMBER 15, 2011 CITY HALL COUNCIL CHAMBER (this meeting only) HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM) 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 1W 2011, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to neral public at al times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Go nment Code. r DATE OF POSTING: TIME OF POSTING: :4 m _ 1 1 Les dward, tsry TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Joe Clark Gerald Norwood Tom Fordyce ��� Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, DECEMBER 15, 2011 CITY HALL COUNCIL CHAMBER (this meeting only) HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT •If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 15, 11, sterans Affair dvisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily socessible to th gene 1 public at al�s, and to the City's websits, www.huntevilletx.gov, in compliance with Chapter 551, Texas Govemment Code. DATE OF POSTING: 1 11 e TIME OF POSTING: 9:4 _ TAKEN DOWN: Lee IL CITY OF HUNTSVILLE. TEXAS Mac Woodward, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Gerald Norwood Tom Fordyce Joe Clarke Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, DECEMBER 15, 2011 CITY HALLAMiNneROME440M CCU MCI j- C NAMRj-.2 HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. AMENDMENT TO AGENDA - ADDITIONAL AGENDA ITEMS 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: e. Presentation by Diana Barnes regarding returning military personnel. [Mayor Mac Woodward] I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the amendment to the December 15, 2011 Veterans Affairs Advisory Board agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.00v in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: M k� l I TIME OF POSTING: I I � • r i � pm TAKEN DOWN: I 64A I C. It am/ Kristin Edwards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Gerald Norwood Tom Fordyce Joe Clark ��°� 11Lanny Tom Oleinik Patrick Harty Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, DECEMBER 15, 2011 CITY HALL Cav,n�� �i. C E-j� Of—. . HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291- 5403), two working days prior to the meeting for appropriate arrangements. AMENDMENT TO AGENDA - ADDITIONAL AGENDA ITEMS 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: e. Presentation by Diana Barnes regarding returning military personnel. [Mayor Mac Woodward] I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the amendment to the December 15, 2011 Veterans Affairs Advisory Board agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.aov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: I �j 0\/I I TIME OF POSTING: I f ( U ,ir /pm TAKEN DOWN: am/dm Kristin Edwards, Deputy City Secretary WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER -AT -LARGE BILL BAINE, CITY MANAGER JAMES FITCH, COUNCIL MEMBER DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION DECEMBER 15,20112:00 P.M. WALKER COUNTY SHERIFF'S DEPARTMENT TRAINING ROOM 717 FM 2821 W, SUITE 500 AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55. 1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub - chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub - chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve Minutes from meeting dated September 12, 2011. 2. Discuss and/or approve fire department dispatch procedure. 3. Discuss and/or approve fire department box alarm implementation. 4. Discuss and/or approve adoption of the APCO ANSI - approved Standard for Public -Safety Telecommunicators when Responding to Calls of Missing, Abducted, and Sexually Exploited Children. INFORMATION ITEMS A. Presentation regarding radio consoles — Lloyd Waugh with Motorola B. Citizen Input C. Media VI. ADJOURN On this December 12, 20111 notice was filed with the Administrative Secretary of the County Judge, and an original copy wal placed op the main entrance of the Walker County Courthouse on this said date. _�e� �Y' U;K, Z"j Les Metzler, Director I, the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on December 12, 2011, and said notice remained so posted continuously for at least 72 hours Preceding the scheduled time of said meeting. LED FOR POSTJNI :/D 'tb O'clock L DEC 12 2011 K.A French, County Clerk o W RR COUNTY, Douor\ (d-� I [ 1 I WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER -AT -LARGE BILL BAINE, CITY MANAGER JAMES FITCH, COUNCIL MEMBER DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION DECEMBER 15, 2011 2:00 P.M. WALKER COUNTY SHERIFF'S DEPARTMENT TRAINING ROOM 717 FM 2821 W, SUITE 500 AGENDA 1. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55. 1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub - chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub - chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliherate a_ negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve Minutes from meeting dated September 12, 2011. 2. Discuss and/or approve fire department dispatch procedure. 3. Discuss and/or approve fire department box alarm implementation. 4. Discuss and/or approve adoption of the APCO ANSI - approved Standard for Public - Safety Telecommunicators when Responding to Calls of Missing, Abducted, and Sexually Exploited Children. INFORMATION ITEMS A. Presentation regarding radio consoles — Lloyd Waugh with Motorola B. Citizen Input C. Media VI. ADJOURN On this December 12, 2011, notice was filed with the Administrative Secretary of the County Judge, and an original copy W5 placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director I, the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on December 12, 2011, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. FILED FOR POST NG VOW O'clock M DEC 12 2011 County Clerk COUNTY, Y PUBLIC NOTICE CITY OF HUNTSVILLE FAIR HOUSING ACTIVITY STATEMENT (FHAST FORM) The City of Huntsville is eligible receive Community Development Block Grant funds through the US Department of Housing and Urban Development (HUD) and /or through the General Land Office. The City of Huntsville is required to examine fair housing opportunities within our community, determine impediments, and establish a program designed to eliminate barriers to fair housing. The Fair Housing Activity Statement (FHAST Form) is the result of an initial analysis by staff, then a thorough assessment of each impediment by the Fair Housing Committee of the City of Huntsville. It addresses issues ranging from public awareness of fair housing opportunities and lending practices to appropriate housing stock and regulations. The Fair Housing Activity Statement is published on the City Website in both English and Spanish. To view the Fair Housing Activity Statement (FHAST Form) see: htta:// www. huntsvilletx .eov /egov/docs/1322771498 577728 Ddf City of Huntsville will hold a public hearing to give all Huntsville residents an opportunity to voice their opinions on the City's Fair Housing Activity Statement (FHAST Form). All attendees are invited to speak on the subject of the Fair Housing Activity Statement (FHAST Form) at the public hearing on: Wednesday, December 21, 2011 5:00 PM City of Huntsville, City Hall 1212 Avenue M Huntsville, TX 77320 Citizens unable to attend this meeting may submit their comments to Dr. Sherry McKibben, Community Development Specialist at Huntsville City Hall, 1212 Avenue M, Huntsville, Texas 77340. Persons with disabilities who wish to attend this meeting should contact City Hall at 936 291 -5442 to arrange for assistance. Individuals who require auxiliary aids or services for this meeting should also contact City Hall at least two days before the meeting so that appropriate arrangements can be made. �.�t 120 (1) ���1G ,,tiv._ PUBLIC NOTICE CITY OF HUNTSVILLE FAIR HOUSING ACTIVITY STATEMENT (FHAST FORM) The City of Huntsville is eligible receive Community Development Block Grant funds through the US Department of Housing and Urban Development (HUD) and /or through the General Land Office. The City of Huntsville is required to examine fair housing opportunities within our community, determine impediments, and establish a program designed to eliminate barriers to fair housing. The Fair Housing Activity Statement (FHAST Form) is the result of an initial analysis by staff, then a thorough assessment of each impediment by the Fair Housing Committee of the City of Huntsville. It addresses issues ranging from public awareness of fair housing opportunities and lending practices to appropriate housing stock and regulations. The Fair Housing Activity Statement is published on the City Website in both English and Spanish. To view the Fair Housing Activity Statement (FHAST Form) see: http:// www. huntsvilletx .eov /eeov/docs/1322771498 577728 pdf City of Huntsville will hold a public hearing to give all Huntsville residents an opportunity to voice their opinions on the City's Fair Housing Activity Statement (FHAST Form). All attendees are invited to speak on the subject of the Fair Housing Activity Statement (FHAST Form) at the public hearing on: Wednesday, December 21, 2011 5:00 PM City of Huntsville, City Hall 1212 Avenue M Huntsville, TX 77320 Citizens unable to attend this meeting may submit their comments to Dr. Sherry McKibben, Community Development Specialist at Huntsville City Hall, 1212 Avenue M, Huntsville, Texas 77340. Persons with disabilities who wish to attend this meeting should contact City Hall at 936 291 -5442 to arrange for assistance. Individuals who require auxiliary aids or services for this meeting should also contact City Hall at least two days before the meeting so that appropriate arrgngementi can be merle. Nota Publica Ciudad De Huntsville JUSTO ALBERGANDO DECLARACION DE ACTIVIDAD La Ciudad de Huntsville tiene el derecho a recibeir fondos de Bloque de Desarrollo de Comunidad por una subvension por el Departamento de EEUU de albergar y el Desarrollo Urbano (HUD) y/o por la Oficina General de Tierra. La Ciudad de Huntsville es requerida de examinar oportunidades justas de albergues dentro de nuestra comunidad, determinar estorbos, y establecer un programa disen6 Para eliminar barreras a la envoltura de la feria. La Declaraci6n de la Actividad de la Envoltura de la Feria (Forma de FHAST) es el resultado de un analisis inicial por el personal, entonces una evaluaci6n completa de cada estorbo por el Comite de Envoltura de Feria de la Ciudad de Huntsville. Dirige asuntos que recorren del conocimiento publico de oportunidades de envoltura de feria y practicas circulantes apropiar albergando acciones y regulaciones. La Declaraci6n de la Actividad de la Envoltura de la Feria es publicada en el Sitio web de la Ciudad en ambos ingles y espanol. Para ver la Declaraci6n de Actividad de Envoltura de Feria (Forma de FHAST) ve: http://www.huntsvilletx.aov/egov/docsZ.1322771498 577728 pdf La ciudad de Huntsville tendra una audici6n publica Para dar a todos los residentes de Huntsville una oportunidad de expresar sus opiniones en la Declaraci6n de Actividad de Envoltura de la Feria de la Ciudad (Forma de FHAST). Todas las personas son invitadas a hablar en el sujeto de la Declaraci6n de Actividad de Envoltura de Feria (Forma de FHAST) en la audicion del publico en: El Miercoles, el 21 de Diciembre del 2011 a [as 5:00 P.M. en el Ayuntamiento de Huntsville, 1212 Avenida M, Huntsville, TX 77320 Los ciudadanos incapaces de asistir a esta reunion pueden someter sus comentarios a la Dr. Sherry McKibben, Especialista de Desarrollo de Comunidad en Municipalidad de Huntsville, 1212 Avenida M, Huntsville, 77340. de Texas. Las personas con incapacidades que desean asistir a esta reuni6n deben ponerse en contacto con la Municipalidad a 936 291 -5442 en arreglar ayuda Para asistir. Los individuos que requieren ayudas o servicios auxiliares Para esta reuni6n tambien deben contactar la Municipalidad por to menos dos dias antes de la reunion Para que arreglos pueden ser hechos. Ak -• kip r�(7q /I ( (1 -� %a,, Nota Pyblica Ciudad De Huntsville JUSTO ALBERGANDO DECLARACION DE ACTIVIDAD .................... ............................... a E N 0 0 0 0 0 0 0 0 0 ........ . 0 0 0 0 0. 1 La Ciudad de Huntsville tiene el derecho a recibeir fondos de Bloque de Desarrollo de Comunidad por una subvension por el Departamento de EEUU de albergar y el Desarrollo Urbano (HUD) y/o por la Oficina General de Tierra. La Ciudad de Huntsville es requerida de examinar oportunidades justas de albergues dentro de nuestra comunidad, determinar estorbos, y establecer un programa diseno para eliminar barreras a la envoltura de la feria. La Declaracion de la Actividad de la Envoltura de la Feria (Forma de FHAST) es el resultado de un analisis inicial por el personal, entonces una evaluacion completa de cada estorbo por el Comite de Envoltura de Feria de la Ciudad de Huntsville. Dirige asuntos que recorren del conocimiento publico de oportunidades de envoltura de feria y practicas circulantes apropiar albergando acciones y regulaciones. La Declaracion de la Actividad de la Envoltura de la Feria es publicada en el Sitio web de la Ciudad en ambos ingles y espanol. Para ver la Declaracion de Actividad de Envoltura de Feria (Forma de FHAST) ve: http://www.huntsvilletx.govLegov/docsZl322771498 577728 pdf La ciudad de Huntsville tendra una audicion publica para dar a todos los residentes de Huntsville una oportunidad de expresar sus opiniones en la Declaracion de Actividad de Envoltura de la Feria de la Ciudad (Forma de FHAST). Todas las personas son invitadas a hablar en el sujeto de la Declaracion de Actividad de Envoltura de Feria (Forma de FHAST) en la audicion del publico en: El Miercoles, el 21 de Diciembre del 2011 a las 5:00 P.M. en el Ayuntamiento de Huntsville, 1212 Avenida M, Huntsville, TX 77320 Los ciudadanos incapaces de asistir a esta reunion pueden someter sus comentarios a la Dr. Sherry McKibben, Especialista de Desarrollo de Comunidad en Municipalidad de Huntsville, 1212 Avenida M, Huntsville, 77340. de Texas. Las personas con incapacidades que desean asistir a esta reunion deben ponerse en contacto con la Municipalidad a 936 291 -5442 en arreglar ayuda para asistir. Los individuos que requieren ayudas o servicios auxiliares para esta reunion tambien deben contactar la Municipalidad por to menos dos dias antes de la reunion para que arreglos pueden ser hechos. (JOAI--3 1�;1I 15 I ) 1 -T""' cL" i2/ZV(1 \ � ;7,,,-