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Monthly Posted Agenda - 11/6/2012CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � Jce Emmett, Ward 1 James Fitch, Position 1 �' a' Tish Numphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:30 PM) MONDAY, OCTOBER 1, 2012 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact tl�e City Secretary's offfce (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION i. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas F/ag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under Goal, one, and indivisible. 3. PUBLIC COMMENT a. Related to any Ciry business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion, and possible action to suthorize the Mayor, Interim City Manager, and/or City Manager to apply for and accept, 'rf awarded, and implement a request for an amendment to the Texas Department of Emergency Management (TEDM)/FEMA for no more than an additional $1,850,810.00 for the Communiry Sate Room; approve Resolution 2012-33 in support of same, 3rd reading; authorize Interim City Manager to sign updated Memorandum of Understanding and use agreement with Walker Counry Boys 8 Girls Club for the structure. [Dr. Sherry McKibben, Community Development Specialist] 5. EXECUTIVE SESSION a. City Council will convene in closed session as suthorized by Texas Govemment Code, Chapter 551, Section 551.071 — consuftation with counsel on legal matters including, but not limited to, the proposed FEMA tomado shelter project. [Leonard Schneider, City Attomey] 6. RECONVENE a. Take action, 'rf necessary, on items addressed during Executive Session. 7. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcemenfs conceming ifems of community interest irom the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'H, durinp the course of the meetinq and discussion of any items covered by this nolice, Ciry Council determines that a Closed or Executive session of the Counal is required, then such dosed rt�eeting will be held as auThorized by Texas Govemment Code, Cliapter 551, Sectlons: 551.071 - consultatbn wiM counsel on legal metters; 551.072 - deliberadon regardu�g purchase, exchange, lease or velue of real property; 551.073 - deliberatlon regarding a prospective gitk 551.074 - personnel metters regarcling the appoiMment. ertployment. eveluafion, reassignmeM, duties, 6sdpline, a dismissal of a public Mficer or ertployee; 551.076 - implemeMatlon of security personnel or tlevices; 551.087 - tleliberatlon reqar�ing ecorarrMC tlevelopment negoUation: arW�a other matters as authorized uMler the Texes GovemmeM Cotle. H a Closed or F�cecutive session is held in eccoNance wflh the Texas Govemment Code as set out alwve, the Ciry Council wiN recawene in Open Session in order to take actlon, if necessery, on the kems addressed during Executive Session. CEFiTIFlCATE t. Les Woodward. City Sscrotary. do hsroby esrtily thet a copy M ths Octobsr 1, Z012, City comenNM and rosdily ibls to gsrnral publie M s0 timss, and to ths Ciry's we Govsmmsnt Cods. DATE OF POSTING: �� f � TIME OF POSTING: � '� 3� ari//pm J � �� v TAKEN DOWN: A9snda wes City on ths City Hell bulNtin board, s plece in compliance with Chsptx 551, Tszas CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � Jce Emmett, Ward 1 James Fitch, Position 1 �c�vd' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith O.Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:30 PM) MONDAY, OCTOBER 1, 2012 COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days p�ior to the meeting for appropriate arrangements. SPECIAL SESSION 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flsg Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under Goal, one, and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion, and passible action to authorize the Mayor, Interim Ciry Manager, and/or City Manager to apply for and accept, 'rf awarded, and implement a request for an amendment to the Texas Department of Emergency Management (TEDM)/FEMA for no more than an additional $1,850,810.00 for the Community Safe Room; approve Resolution 2012-33 in support of same, 3i° reading; authorize Interim City Manager to sign updated Memorandum of Understanding and use agreement with Walker Counry Boys & Giris Club for the structure. [Dr. Sherry McKibben, Community Development Specialist] 5. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texes Govemment Code, Chapter 551, Section 551.071 — consuftation with counsel on legal matters including, but not limited to, the proposed FEMA tomado shelter project. [Leonard Schneider, City Attomey] 6. RECONVENE a. Take action, 'rf necessary, on items addressed during Executive Session. 7. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City sta/f for which no action will be discussed or taken.) 10. ADJOURNMENT •If, during the course of Ihe meeting and dscussion of any Rems covered by this ra0ce, Ciry Council detertrines that a Closed or Executive session of the Coundl is required, then such dosed rtieeting will be held as authorized by Texes Govemment Code, Chapter 551. SecOOns: 551.071 - consullation with counsel on legal metters; ss1.o72 - de�Iberation regerdkre rwra,ase, excnange, �ease or va�ue ot rea� pravertv; s51.o73 - de�iteration .egerdmg a prospective gin; ssl.o7a - personne� maners regardd'eig the appoiMmerrt, employrtient, evaluation, reassignment, duties, discipline, or dismissai of a puWic officer or ertiployee; 551.078 - implemeMation of security personnel or devioes; 551.087 - deliberation reparding economic development negoriation; and/or ot�er menere as aulnorizetl under the Texas Govemment Cotle. H a Closed a Executive session is held in accordance with the Texas Govemrtient Code as set out above, the City Council will reconvene in Open Session in order to take action, ff necessary, on the items addressed during Executive Session. CERTIFICATE I, Lss Woodward, City Seenfary. do Mroby uRily thN a eopy of ths Octobe► 1. T0/2. City Council AysrMa wes posbd the Cky Hall bullstin bwrd, a plaee convsnisnt snd rosdily ibN t tM g�nsr�l public at atl tlm�s, and to ths City's webs' www.hurASVilNtx.gov, in ompliance with Chepter SSt, Texas GovemmMt Cods. DATE OF POSTING: 1 O�� TIME OF POSTING: � f�.J� art p� Lee W ward, Ciry Secretary TAKEN DOWN: em/pm C/TY OF HUNTSV/LLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � Joe Emmett, Ward 1 James Fitch, Position 1 �' d' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP (5:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, OCTOBER 2, 2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabiliNes who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's oftice (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. WORKSHOP [5:OOPM] — Deputy City Secretary Kristin Edwards will present the results of the 2012 Citizen Survey. REGULAR SESSION [6:OOPMj 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. F/ag Texas F/ag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under Gai, one, and indivisible. 3. PUBLIC COMMENT a. Related to any Ciry business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Stafutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 18, 2012 and the Special Sessions on September 24 and 25, 2o12. [Lee Woodward, City Secretary] b. Adopt Ordinance 2012-42 relating to speed zones on Interstate 45 East Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty (30) miles per hour, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Adopt Ordinance 2012-43 relating to speed zones on Interstate 45 West Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty (30) miles per hour, 2nd reading. [Aron Kulhavy, Director of Public Works] 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2013-01 denying CenterPoint Energy rate increase application, 1$` reading. [Leonard Schneider, City Attomey] b. Presentation, discussion, and possible action to approve Ordinance 2013-02, amending the fee schedule for FY12- 13. [Winston Duke, Finance DirectorJ c. Presentation, discussion, and possible action for authorization to proceed and development and offer of an early retirement incentive package. [Chuck Pinto, interim City Manager, Missy Davidson, Interim Personnel Director) d. Presentation, discussion, and possible action on possible changes to Main Street staff location and funding. [Kimm Thomas, Director of Tourism and Cultural Arts] e. Presentation, discussion, and possible action to approve Amendment #1 for Task Order #4 for the additional engineering services in the amount of $105,900 for Town Creek Drainage Project HMGP FEMA -1971-DR-TX project # DR 1791-120 Phase I Environmental. [Tom Weger, Project Manager] 6. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve nominations. [Mayor Woodward] b. Discussion on the selection of a permanent City Manager, standing item. [Mayor Woodward] c. Ciry Manager's Report 1. Updates on City construction, grants, studies, Ciry projects, City purchases, and economic development. 7. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 8. MEDIA INaU1RIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no action wil! be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.071 — consultation with counsel on legal matters, including, but not limited to, Clark vs. Ciry of Huntsville [Leonard Schneider, City Attomey] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice. City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 557.071 - consultatlon with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or vatue of real property; 551.073 - deliberallon regarding a prospecdve gift; 551.074 - personnel matters regarding the appointment, emp�oyment, evaluaHon, reassignment, duties, discipline, or dismissal of a public oHicer or employee; 551.076 - implementatlon of security personnel or devices; 557.087 - deliberation regarding economic development negotiation; and/or other matters as autFrorized under the Texas Govemment Code. N a Ciosed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, ff necessary, on the items addressed during Ezecutive Session. CERTIFlCATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 2, 2012, City Council Agenda was poated on the City Hall bulbtin board, a place convenient and readily accessible to the generel public at all times, and to the ity's website, www.huntsvilbtx.gov, in compliance with Chapte 551, T xas Govemme�t Code. DATE OF POSTING: _ 1 �� °1 TIME OF POSTING: ' o` ' 3� am/�m J u Lee �a , City Secr TAKEN DOWN: e�tl/pRl C/TY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � James Fitch, Position 1 �c��`' Lydia Montgomery, Position 2 Keith D. Olson, Position 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP (5:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, OCTOBER 2, 2012 Jce Emmett, Ward 1 Tish Humphrey, Ward 2 Ronald Allen, Ward 3 Clyde Loll, Ward 4 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two worl�ng days prior to the meeting for appropriate arrangements. WORKSHOP [5:OOPM] — Deputy City Secretary Kristin Edwards will present the results of the 2012 Citizen Survey. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. F/ag Texas F/ag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any Ciry business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the Ciry Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 18, 2012 and the Special Sessions on September 24 and 25, 2012. [Lee Woodward, City Secretary] b. Adopt Ordinance 2012-42 relating to speed zones on Interstate 45 East Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty (30) miles per hour, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Adopt Ordinance 2012-43 relating to speed zones on Interstate 45 West Frontage Road within the areas oi the City of Huntsville with speeds in excess of thirty (30) miles per hour, 2nd reading. [Aron Kulhavy, Director of Public Worksj 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2013-01 denying CenterPoint Energy rate increase application, 1�` reading. [Leonard Schneider, Ciry Attomey] b. Presentation, discussion, and possib/e action to approve Ordinance 2013-02, amending the fee schedule for FY12- 13. [Winston Duke, Finance Director] c. Presentation, discussion, and possible action for authorization to proceed and development and offer of an early retirement incentive package. [Chuck Pinto, interim City Manager, Missy Davidson, Interim Personnel Director] d. Presentation, discussion, and possible action on possible changes to Main Street staff location and funding. [Kimm Thomas, Director of Tourism and Cultural Arts] e. Presentafion, discussion, and possible action to approve Amendment #1 for Task Order #4 for the additional engineering services in the amount of $105,900 for Town Creek Drainage Project HMGP FEMA -1971-DR-TX project # DR 1791-120 Phase I Environmental. [Tom Weger, Project Manager] 6. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve nominations. [Mayor Woodward] b. Discussion on the selection of a permanent Ciry Manager, standing item. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 8. MEDIA IN�UIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of communiry interest irom the Mayor, Councilmembers, and City staff for which no aciion will be discussed or taken.) 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Govemment Code, Chapter 551, Section 551.071 — consultation with counsel on legal matters, including, but not limited to, Clark vs. City of Huntsville [Leonard Schneider, City Attomey] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Teuas Govemment Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementallon of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as auUwrized under the Texas Government Code. K a Closed or Executive session is held in accordance with the Tezas Govemme�t Code as set out above, the City Council will reconvene in Open Session in order to take action, 'rf necessary, on the items addressed during Executive Session. CERTIFlCATE 1, Lee Woodward, City Secretary, do heroby certlfy that a copy of the October 2, 2012, City Council Agenda waa posted on the City Hall bulletin board, a place convenient and radily accesslble to the generel public at all times, and to the ity's website, www.huntsvilletx.gov, in compliance with Chapt r 551, exas Govemment Code. � DATE OF POSTING: `�1 a � �O� TIME OF POSTING: ` a'✓�� am� � Lee ar , City Secretary TAKEN DOWN: am/om PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans Rhonda Reddock Maxia Farris ` Woody Woods Nate Grigsby � ��y� .� John K. Smither Keith Jenkins yy,�� Christopher Cirrito Ray Black � PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, October 8, 2012, 12:OOPM Huntsville City Hall - Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from August 13, 2012. B. Presentation, discussion and/or possible action on the update for the new baseball field. C. Presentation, discussion and/or possible action on the green space updates. D. Presentation, discussion and/or possible action on a skate park. E. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division d. Budget Updates 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for October 8, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: �( Z��( 2 Time of Posting: �� a- G�ti'l �-� � I�l � � �� . L��' �� B� �� a-� S �'� �'c� �( t, v cZ- � �/ l�j�j��-h� �--h� ��-- � � � Marcus Evans Maxia Farris Nate Grigsby Keith Jenkins Ray Black PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD � � ��m �� Rhonda Reddock Woody Woods John K. Smither Christopher Cirrito PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, October 8, 2012, 12:OOPM Huntsville City Hall — Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from August 13, 2012. B. Presentation, discussion and/or possible action on the update for the new baseball field. C. Presentation, discussion and/or possible action on the green space updates. D. Presentation, discussion and/or possible action on a skate park. E. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division d. Budget Updates 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for October 8, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: �� Z�� 2 G�� j � By: Time of Posting: � - � � � �--� � ��.y� �" t v �- yC S , ��n -� ��' 1� 1?� ��f-� C�'h s`� �: y��`� � � C/TY OF HUNTSV/LLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � Joe Emmett, Ward 1 James Fitch, Position 1 �i d� Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:30PM) TUESDAY, OCTOBER 9, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plao to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [5:30PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. F/ag Texas F/ag: Honor the Texas F/ag. 1 p/edge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. EXECUTIVE SESSION a. Ciry Council will convene in closed session as authorized by Texas Govemment Code, Chapter 551, Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Govemment Resources to further discuss the search process and the services needed to assist the Ciry in the search for a permanent City Manager. [Mayor Woodward] 5. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 6. PUBLIC COMMENT a. Related to any Ciry business — 2 minutes per speaker 7. MEDIA INLIUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. ADJOURNMENT `H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultaGon with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluatlon, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic deve�opment negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFlCATE I, Lee Woodward, City SecrsMry, do haroby certMy that a copy of the October bulletin board, a place co venisnt nd rsadily accsssible to the general public e in eompliance with Cha r 551, T as Govemment Code. DATE OF POSTING: 1 � � TIME OF POSTING: I Q� am/� j� ��J TAKEN DOWN: � � � 8 pm � 2012, City Council Agenda was posted on the City Hall '1 times, an�the Ciry's website, wvyw�untsvilletx.gov, CITY OF HUNTSVILLE, TEXAS Mac Woodward, May�or Don H. Johnson, Position 3, Mayor Pro Tem � Joe Emmett, Ward 1 James Fitch, Position 1 �i�+d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:30PM) TUESDAY, OCTOBER 9, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL,1212 AVENUE M Persons with disabilitles who plan to attend this meeting and who may need auxiliary aids or services are requested to contsct the City Secretary's office (936.291.5403), two working days prior to the meeting for approp�iate arrangements. SPECIAL SESSION [5:30PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. F/ag Texas F/ag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under Goal, one, and indivisible. 3. PUBLIC COMMENT a. Related to any Ciry business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Govemment Code, Chapter 551, Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Govemment Resources to further discuss the search process and the services needed to assist the Ciry in the search for a permanent City Manager. [Mayor Woodward] 5. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 6. PUBLIC COMMENT a. Related to any Ciry business — 2 minutes per speaker 7. MEDIA INGIUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no acfion will be discussed or taken.) 9. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Ezecutive session of the Council is required, then such dosed meetlng will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.D73 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementaGon of security personnel or devices; 551.087 - deliberation regarding economic development negodation; andlor other matters as authorized under the Texas Govemment Code. N a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Councit will reconvene in Open Session in order to take action, 'rf necessary, on the items addressed during Executive Session. CERTIFlCATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of tha October 9, 2012, City Council Agende was posted on the City Hall bulkdn boerd, a place convenient and rsedily accesaible to the general public at all times, and to the ity's website, www.huntsvilletx.gov, in compliance with Chapt 551, exas Govemment Code. DATE OF POSTING: a ' TIME OF POSTING: I �� am p�i�j �� Lae , City Secreta TAKEN DOWN: � � � � � a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem �� Jce Emmett, Ward 1 James Fitch, Position 1 �c�+d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA SPECIAL SESSION (5:30PM) TUESDAY, OCTOBER 9, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need suxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrengements. SPECIAL SESSION [5:30PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. F/ag Texas F/ag: Honor the Texas F/ag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve and authorize execution of an Agreement Regarding Service Area and First Amendment to Settlement and Service Agreement with Walker County Special Utility District (WCSUD). [Carol Reed, Director of Public Utilities] 5. EXECUTIVE SESSION a. Ciry Council will convene in closed session as authorized by Texas Govemment Code, Chapter 551, Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Government Resources to further discuss the search process and the services needed to assist the Ciry in the search for a permanent City Manager. (Mayor Woodward] 6. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 7. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 8. MEDIA INGIUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of communiry interesi from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, tease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluaGon, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.078 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; a�d/or other matte►s as authorized under the Texas Government Code. H a Closed or Executive session is held in axordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, 'rf necessary, on the items addressed during Executive Session. CERTIFlCATE I, Lee Woodward, City Secretary, do hereby certity that a copy of the October 9, 2012, City Council AMENDED Agenda was posted on the City Hall bulletin board, a place convenient a�d readlly accessible to the general pu ' at all times, a�d to the City's websita, www.huntsvillatx.gov, In c pl nce with Chaptsr 551, Texas Government DATE OF POSTING: �D � TIME OF POSTING: .• � a pm oodw , y ecret TAKEN DOWN: � � � ( am/pm C/TY OF HUNTSV/LLE, TEXAS Mac Woodward, May�or Don H. Johnson, Position 3, Mayor Pro Tem �� Jce Emmett, Ward 1 James Fitch, Position 1 �c:�+d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA SPECIAL SESSION (5:30PM) TUESDAY, OCTOBER 9, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting snd who may need suxiliary aids or services are requested to contact the City Secretary's oifice (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [5:30PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. F/ag Texas F/ag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under Ga1, one, and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve and authorize execution of an Agreement Regarding Service Area and First Amendment to Settlement and Service Agreement with Walker County Special Utility District (WCSUD). (Carol Reed, Director of Public Utilities] 5. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Govemment Code, Chapter 551, Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Govemment Resources to further discuss the search process and the services needed to assist the Ciry in the search for a permanent City Manager. [Mayor Woodward] 6. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 7. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 8. MEDIA INGIUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections: 551.071 - consultation with counsel on Iegal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberaHon regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, ff necessary, on the items addressed during Executive Session. CERTIFlCATE I, L.ee Woodward, City Secretary, do hereby certify that a copy of the October 9, 2012, City Council AMENDED Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to general p blic et all times, and to the City's website, www.huntsvillebc.gov, in co pli ce with Cheptar 551, Texas Govemment DATE OF POSTING: ' � � � T1ME OF POSTING: �' � a pm TAKEN DOWN: � � �( W�Wa�� a m Dan Jones, Chair Dr. Bobby Lane Reggie Lepley James Patton Jordan Herrin C/TY OF HUNTSV/LLE, TEXAS Mac Woodward, Mayor � � ��„i � . Chuck Pinto, Interim City Manager, Ex-Officio David Zeller, Ex-Officio NATURAL. PRESERVATION AD HOC COMMI7'TEE REGULAR SESSION (S:OOPM) WEDNESDAY, OCTOBER 10, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements conceming items of community interest irom the Board for which no action will be discussed or taken.) 4. ADJOURNMENT •I(, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed duri�g Executive Session. CERTIFlCATE - I hereby certify that a copy of the Octobsr 10, 2012, Natural Preservation Ad Hx Committee Agenda was posted on the City Hall bulletin board, a place convenisnt end readily aeeessible to the gensrel publie at 11 times, and to the City's website, www.huntsvillatx.gov, in co plian e with Chapter 551, Texas Government Code. � . DATE OF POSTING: � �� TIME OF POSTING: ' 3 d TAKEN DOWN: 1 C7 �( � odward, City Secratary Dan Jones, Chair Dr. Bobby Lane Reggie Lepley James Patton Jordan Herrin C/TY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor � Chuck Pinto, Interim City Manager, Ex-Officio �� °� ' David Zeller, Ex-Officio NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:OOPM) WEDNESDAY, OCTOBER 10, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [S:OOPM] 1. CA�L TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements conceming items of communiry inierest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If, during the course of the meeting and discussion oi any items covered by this notice, the Board determines that a Closed or Executive session is required, the� such closed meeting will be held as authorized by Tezas Government Code, Chapter 551, Sections. �f a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the Board wili reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFlCATE — I hereby certify that a copy of the October 10, 2012, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place eonvenisnt and readily aecessible to the general public at ali times, and to the City's website, www.huntsvillebc.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: � � ` TIME OF POSTING: � O I Lee ar , ity creta TAKEN DOWN: C/TY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At-Large Position 3 � Keith D. Olson, At-Large Position 4 ��d � Jce Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, OCTOBER 11, 2012 - 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or aervices are requested to cootact Lee Woodward, City Secretary (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Agenda Items and Proposals: TIRZ, Bank Depository, Brokers, Investment Policy, Audit, and Health Insurance 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 11, 2012, Finance Committee Meeting bulletin board, a place convenient and readily accessible to the gen ral pu website, www.huntsvillebc.gov, in compliance with Chapter 551, Texas G ernm � I �a DATE OF POSTING: `� � TIME OF POSTING: � �� J Lee arc DATE TAKEN DOWN: (� � �' q> >�� 7� �s posted on the City Hall times, and to the City's CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At-Large Position 3 � Keith D. Olson, At-Large Position 4 ��d � Jce Emmett, Ward 1 . Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, OCTOBER 11, 2012 - 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Agenda Items and Proposals: TIRZ, Bank Depository, Brokers, Investment Policy, Audit, and Health Insurance 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 11, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pub at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Te�Casrfi,overnm�rit�ode. (� DATE OF POSTING: ( � �e>> �� TIME OF POSTING: 1 C� � DATE TAKEN DOWN: � p � � I^ �' �� O� Lee C/TY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Kealy York Dessie Cherry, Co-Chair � Shannon Duncan Paula Armstrong Danielle Hill Rachel Willeford Aliyah Houston Everrett Moore c�vR� Joseph Godinez Michelle Spencer Claire Donovan Susan Thompson � Brenda Grahmann Mthony Ormsbee Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, OCTOBER 11, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meetfng and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Communiry Interest (Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'H, during tlie course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Execu[ive session is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberallon reqarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public offic:er or employee; 551.076 — implementaGon of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Govemment Code. If a Closed or Executive session is held in accordance with the Tenas Govemment Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFlCATE I, Lee WoaJward, City Secretary, do hereby certify that a copy of the October 11, 2012, Youth Advisory Boa Agenda waa posted on the Ciry Hall bulktin board a place convenieM and roedily accessible to th genaral p' at all tim , to the Ciry's website, www.huntsvillebc.gov, in ompl ce wkh Chapter 551, Texas Government C DATE OF POSTING: � � O� TIME OF POSTING: � ' � x oodwerd, City Secretary TAKEN DOWN: � a pm C/TY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Kealy York Dessie Cherry, Co-Chair � Shannon Duncan Paula Armstrong Danielle Hill Rachel Willeford Aliyah Houston Everrett Moore iR�s� Joseph Godinez Michelle Spencer Claire Donovan Susan Thompson � Brenda Grahmann Anthony Ormsbee Destiny Monteagudo Nelson Amaya YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, OCTOBER 11, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabiHties who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291-5403), two worldng days prior to the meeting for appropriate arrengements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest (Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consuftallon with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — detiberation regarding a praspective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissai of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is heid in accordance with the Texas Govemment Code as set out above, the Board will reconvene in Open Session in order to take action, 'rf necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, Ciry Secretary, do hsreby csrtify that a capy of the October 11, 2012, Youth Advisory BoaM Agenda was posted on the CNy Hall bulletin board, a place convenieM a�d readily acceasible to the general public at all times, and to the City's website, www.huntsvillebc.gov, in capplia ce wkh Chapter 551, Teuas Govsmment Code. r+. DATE OF POSTING: �� TIME OF POSTING: � ' ( ard, C r TAKEN DOWN: a m Margaret Smith, Chair Michael Henderson Jaspyr Sanford Scotty Cherryholmes Ann Hodges Item I. II. III. IV. CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward � � �� oE .` N '�� Una Grace Nash Betsy Maloney Jacqueline Smith Patsy Ann Reed HUNTSVII.LE ARTS COMMISSION MEETING AGENDA Thursday, October 11, 2012, 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street, Huntsville, TX 77340 AGENDA Action Call the meeting to order. Hear citizen input. Consider minutes for the meeting of September 13. Introduce new Arts Commission members: Betsy Maloney and Jacqueline Smith VI. Heaz Reports: Friends of the Wynne; staff: status of projects • Budget Report; Lighting the Moroles Sculpture; Prison Art Exhibit • Fall Classes; Latin Arts Festival; Flair Magazine Article VII. Determine meeting time for monthly meetings. VIII. Distribute informational materials: h/m tax report, letters, and announcements VN. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiGary aids or services are requested to contact Linda Pease, Cuitural Services Coordinator, at (936) 291-5422 two working days prior to the meeting so that appropriate arrangements can be made. `If, during the course of the meetlng and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the October 11, 201 posted on the City Hall bulletin board, a place convenient and readily and to the City's websit , huntsvillebc.gov, in compliance wit C Date of Posting: ��15�"a Pos Time of Posting: $ � C�J �1 •L,�e Taken down: 14 �'�1 'a � oodward, Commi��n Agenda was general u �c at all times, �Govern en Code. Margaret Smith, Chair Michael Henderson Jaspyr Sanford Scotty Cherryholmes Ann Hodges Item I. II. III. IV. CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward � �� oE .�� n�� Una Grace Nash Betsy Maloney Jacqueline Smith Patsy Ann Reed HUNTSVILLE ARTS COMMISSION MEETING AGENDA Thursday, October 11, 2012, 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street, Huntsville, TX 77340 AGENDA Action Call the meeting to order. Hear citizen input. Consider minutes for the meeting of September 13. Introduce new Arts Commission members: Betsy Maloney and Jacqueline Smith VI. Hear Reports: Friends of the Wynne; staff: status of projects • Budget Report; Lighting the Moroles Sculpture; Prison Art Exhibit • Fall Classes; Latin Arts Festival; Flair Magazine Article VII. Determine meeting time for monthly meetings. VIII. Distribute informational materials: h/m tax report, letters, and announcements VIV. Adjourn the meeting. Persons with disabilides who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cuitural Services Coordinator, at (936) 291-5422 two working days prior to the meedng so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the October 11, 2012, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily ible to the general public at all times, and to the City's websit , huntsvillebc.gov, in compliance wi p 51, Texas Govern t Code. Date of Posting: � O l✓ 1�� Po Time of Posting: �� 5 J'`� oodw ,' ecr tary Taken down: �� tC� �oa `� Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch Item I. II. III. IV. V. VI. VII. Action . CITY OF HUNTSVILLE, TEXAS Mayor: Mac Woodward � � �N`nt5y ��e � � MAIN STREET ADVISORY BOARD Friday, October 12, 2012 at 12:00 p.m. Main Street OfFce 1203 University Avenue Huntsville, TX 77340 AGEIVDA Michael Huff Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex-Officio Call the meeting to order. Hear citizen comments. Consider and/or approve minutes of the September meeting. Committee Reports: a. Chair Person's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe Downtown Events: i. Review past events: Main Street Music Series, Pre-Fair on the Square Concert and Fair on the Square ii. Downtown Sidewalk Sale - October 20 begins at 9 a.m. iii. Scare on the Square - October 27 from 5-7:30 p.m. iv. Downtown Christmas Fair - December 1 from 10-5 p.m. Open Discussion Adjourn the meeting - Next meeting will be Thursday, November 8, 2012. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: �� %g 1 �2 Date Taken Down: l �� Posted• `" � v ` Kristin Edwards, Deputy City Secretary Time of Posting: S'� � � ''''`� Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch Item I. II. III. IV. V. VI. VII. CITY OF HUNTSVILLE, TEXAS Mayor: Mac Woodward � � �tl,ntsyil�e � �. MAIN STREET ADVISORY BOARD Friday, October 12, 2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA in Michael Huff Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex-Officio Call the meeting to order. Hear citizen comments. Consider and/or approve minutes of the September meeting. Committee Reports: a. Chair Person's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe Downtown Events: i. Review past events: Main Street Music Series, Pre-Fair on the Square Concert and Fair on the Square ii. Downtown Sidewalk Sale - October 20 begins at 9 a.m. iii. Scare on the Square - October 27 from 5-7:30 p.m. iv. Downtown Christmas Fair - December 1 from 10-5 p.m. Open Discussion Adjourn the meeting - Next meeting will be Thursday, November 8, 2012. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting. ��I �� I Z Time of Posting: S'- Date Taken Down: � OI 1' , < <, Posted• Kristin Edwards, Deputy City Secretary vY � r� C/TY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem �� Joe Emmett, Ward 1 James Fitch, Position 1 �c:��1� Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 � Ronald Alien, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP (5:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, OCTOBER 16, 2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:OOPM] — The Council will discuss budget initiatives. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS a. Presentation by Boyd London of First Southwest Securities regarding results of the City's recent refunding (2012 issue): $4,440,00 Series 2002 Water and Sewer Bonds; $270,000 Series 2004 General Obligation Bonds; $2,575,000 Series 2005 Refunding; $1,085,000 Series 2007 Refunding Bonds. 4. PUBLIC HEARING a. City Council wiil hold a pubiic hearing concerning a request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Biock 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19; Block 13 of the Gibbs-Pritchett-Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th 5treet to 15th Street, 1" hearing, action item to be on November 13, 2012 City Council agenda. [Aron Kulhavy, Director of Public WorksJ 5. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed irom the Consent Agenda and added to the Stafutory Agenda for full discussion by request of a member of CounciL) a. Approve the minutes of the City Council Regular Session held on October 2, 2012 and the Specia� Sessions of October 1 and 9, 2012. (Lee Woodward, City Secretary) b. Approve Ordinance 2013-01 denying CenterPoint Energy rate increase, 2nd reading. [Leonard Schneider, City Attorney] c. Consider selection for the City's bank depository. (Winston Duke, Finance Director] d. Approve and record advisors and consuitants for investments and extension of Milliman agreement to manage trust funds. [Winston Duke, Finance Director] e. Amend the Investment & Banking Policy to authorize the City to purchase Certificates of Deposit in financial institutions located outside Texas. [Winston Duke, Finance Director) f. Approve annual payment to Deil for Microsoft licensing and software assurance in an amount not to exceed $41,000. [Chris Vasquez, IT Manager] g. Authorize the City Manager to approve renewal of New World annual maintenance and an upgrade in the amount of $50,250. [Chris Vasquez, IT Manager] STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the Interim City Manager to sign proposed Community Safe Room Agreement, Lease Agreement, and Deed of Trust with Walker County Boys & Girls Club for the tornado shelter. [Leonard Schneider, City Attorneyj b. Presentation, discussion, and possible action to consider the request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett-Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th Street to 15th Street, 1st reading. [Aron Kulhavy] c. Presentation, discussion, and possible action to authorize the City Manager to approve purchasing of computer equipment from Dell in accordance with the State of Texas Department of Information Resource contract. (Chris Vasquez, IT Manager] d. Presentation, discussion, and possib/e action to approve the document management project expansion as provided for in the CIP budget in the amount of $90,000. [Chris Vasquez, IT Managerj e. Presentation, discussion, and possible action to authorize the City Manager to approve a 3-year contract with SuddenLink Communications in the amount of $17,400 per year for the next 3 years for a total amount of $52,200. [Chris Vasquez, IT Managerj f. Presentation, discussion, and possible action to approve the TIRZ 2011 Annual Report, Project Plan, Finance Plan and Feasibility Analysis for 2011 for filing and submission. [Winston Duke, Finance DirectorJ g. Presentation, discussion, and possible action to authorize the City Manager to approve the continued use of Verizon services in the amount of $67,000 in accordance with the State of Texas Department of information Resource contract. [Chris Vasquez, IT Manager] h. Presentation, discussion, and possible action to approve the construction contract with 5-T's Utility in the amount of $195,423.41 for the construction of tirst time sewer in the project area. [Tom Weger, Project Managerj i. Presentetion, discussion, and possib/e action to donate military surplus generator to KSAM radio station. [Matt Lumpkins, Community Senrices DirectorJ 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on nominations. [Mayor Woodwardj b. Presentation, discussion, and possible action on a nomination for the City's FY2011-12 auditing and reporting. (Mayor Woodward] c. Discussion on the selection of a permanent City Manager, standing item. [Mayor Woodward] d. Preseniation, discussion, and possible action on the 8" irrigation water line at Eikins Lake. [Councilmember AllenJ e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 9. PUBLIC COMMENT a. Related to any City business - 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items ot community interest from the Mayor, Councilmembers, and City staff for which no action wil! be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, regarding City Attorney Leonard Schneider. [Mayor Woodward] 13. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 14. ADJOURNMENT 'I(, during the course ot the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the CounCil is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gitt; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal oi a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; ancUor other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 11 place convenient and readily eccessible to the general public at all times, and 551, Texas Government Cod . DATE OF POSTING: '� j� � 1 �� TIME OF POSTING: am/ Lee' TAKEN DOWN: I � � a pm � City Co Age�da was sted on the City Hall bulletin board, a City's bsi , www.hu svt .gov, in compliance with Chapter CITY OF HUNTSV/LLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem �� Jce Emmett, Ward 1 James Fitch, Position 1 v�°� ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP (5:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, OCTOBER 16, 2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:OOPM] — The Council will discuss budget initiatives. REGULAR SESSION (6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS a. Presentation by Boyd London of First Southwest Securities regarding results of the Ciry's recent refunding (2012 issue): $4,440,00 Series 2002 Water and Sewer Bonds; $270,000 Series 2004 General Obligation Bonds; $2,575,000 Series 2005 Refunding; $1,085,000 Series 2007 Refunding Bonds. 4. PUBLIC HEARING a. City Council will hold a public hearing conceming a request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett-Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th Street to 15th Street, 1� hearing, action item to be on November 13, 2012 City Council agenda. [Aron Kulhavy, Director of Public Works] 5. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes ihe City Manager to implement each item in accordance with sta/f recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 2, 2012 and the Special Sessions of October 1 and 9, 2012. (Lee Woodward, City Secretary] b. Approve Ordinance 2013-01 denying CenterPoint Energy rate increase, 2nd reading. [Leonard Schneider, City Attorney] c. Consider selection for the City's bank depository. [Winston Duke, Finance Director] d. Approve and record advisors and consultants for investments and entension of Milliman agreement to manage trust funds. [Winston Duke, Finance Director] e. Amend the Investment & Banking Policy to authorize the City to purchase CeRificates of Deposit in financial institutions located outside Texas. [Winston Duke, Finance Director] f. Approve annual payment to Dell for Microsoft licensing and software assurance in an amount not to exceed $41,000. [Chris Vasquez, IT Manager] g. Authorize the City Manager to approve renewal of New World annual maintenance and an upgrade in the amount of $50,250. [Chris Vasquez, IT Manager] STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the Interim City Manager to sign proposed Community Safe Room Agreement, Lease Agreement, and Deed of Trust with Walker Counry Boys & Girls Club for the tomado shelter. [Leonard Schneider, City Attomey] b. Presentation, discussion, and possible action to consider the request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett-Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks ot Avenue Q and Avenue O and from 13th Street to 15th Street, 1 st reading. [Aron Kulhavy] c. Presentation, discussion, and possible action to authorize the City Manager to approve purchasing of computer equipment from Dell in accordance with the State of Texas Department of Information Resource contract. [Chris Vasquez, IT Manager] d. Presentation, discussion, and possible action to approve the document management project expansion as provided for in the CIP budget in the amount of $90,000. [Chris Vasquez, IT Manager] e. Presentation, discussion, and possible action to authorize the City Manager to approve a 3-year contract with SuddenLink Communications in the amount of $17,400 per year for the neut 3 years for a total amount of $52,200. [Chris Vasquez, IT Manager] f. Presentafion, discussion, and possible action to approve the TIRZ 2011 Annual Report, Project Plan, Finance Plan and Feasibility Analysis for 2011 for filing and submission. [Winston Duke, Finance Director] g. Presentation, discussion, and possible action to authorize the City Manager to approve the continued use of Verizon services in the amount of $67,000 in accordance with the State of Texas Department of Information Resource contract. [Chris Vasquez, IT ManagerJ h. Presentation, discussion, and possible action to approve the construction contract with 5-T's Utility in the amount of $195,423.41 for the construction of first time sewer in the project area. (Tom Weger, Project Managerj i. Presentation, discussion, and possible acHon to donate military surplus generator to KSAM radio station. [Matt Lumpkins, Community Services Director] MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on nominations. [Mayor Woodward] b. Presentation, discussion, and possible action on a nomination for the City's FY2011-12 auditing and repoRing. [Mayor Woodward] c. Discussion on the selection of a permanent City Manager, standing Rem. [Mayor Woodward] d. Presentation, discussion, and possible action on the S" irrigation water line at Elkins Lake. [Councilmember Allen] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 9. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 10. MEDIA IN�UIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest fiom the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 12. EXECU7IVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, regarding Ciry Attomey Leonard Schneider. [Mayor Woodward] 13. RECONVENE a. Take action, 'rf necessary, on items addressed during Executive Session. 14. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections: 551.071 - consuRatlon with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - de�iberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic deveiopment negotiation; and/or other matters as authorized under the Texas Govemment Code. If a Closed or Executive session is held in acco►dance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 16, 2012, City ( place convenient and read(ly accessible to the gensral public at all times, and to , Ciry's 551, Texas Government C DATE OF POSTING: � � �� I�� TIME OF POSTING: � a pm Lee ard, TAKEN DOWN: 1 � 8 plil on t�e City Hall bulletin board, a �ov,�in compliance with Chapter CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward � �� ,�� "'�'�� HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, OCTOBER 18, 2012 - 3:00 PM City Hall, Large Conference Room 1212 Avenue M, Huntsville, TX 77340 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Stakeholder Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Introductions b. Scope of Sustainability Case Study c. Schedule d. Issues and opportunities e. Goals f. Review of existing information and data needs g. Public Participation Plan h. Next steps 3. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at (936) 291-5428 or -5442 two working days prior to the meeting so that appropriate arrangements can be made. (� _ Date Posted: � � �� Po ed by: Time Posted: � � I Date taken down: � Q �� CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward � G,� ot .`� N °�� HOUSTON-GALVESTON AREA COUNCIL (H-GAC) CASE STUDY STAKEHOLDER COMMITTEE MEETING "Housing as an Economic Development Tool in Huntsville, Texas: Nimbyism, Affordability, and Economic Development" THURSDAY, OCTOBER 18, 2012 - 3:00 PM City Hall, Large Conference Room 1212 Avenue M, Huntsville, TX 77340 CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Stakeholder Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Introductions b. Scope of Sustainability Case Study c. Schedule d. Issues and opponunities e. Goals f. Review of existing information and data needs g. Public Panicipation Plan h. Next steps 3. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Community Development office at (936) 291-5428 or -5442 two working days prior to the meeting so that appropriate arrangements can be made. r (� ('� Date Posted: i O I� Gj � I�, Post by: Time Posted: I Pa..,n I Date taken down: � O(�,y I �� t CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Beth Newton Sandra Hanscom ��,t��s,��j Marilyn Soffar Leroy Hilton �' r S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA OCTOBER 18, 2012 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936-294-5782 two workinq days prior to the meetinq so that appropriate arranqements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under Gal, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of September 27, 2012. 5. PUBLIC HEARING to take testimony concerning a request for a change in the zoning classification of Block 3 of the G.A. White Subdivision which is bordered by 11th Street, Hickory Drive, Cedar Drive, and Pear Drive from Neighborhood Conservation to Management. 6. CONSIDER the request for a change in the zoning classification of Block 3 of the G.A. White Subdivision which is bordered by 11th Street, Hickory Drive, Cedar Drive, and Pear Drive from Neighborhood Conservation to Management. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements conceming items ot community interest from the Commission and City Stafl for which no action will be discussed or taken. 9. ADJOURNMENT H, during the course o/ the meeting and discussion of any items covered by this notice, the Planning and Zoning Commisaion determines that a Closed or Execu(ive session o/ the Commission is requirod, then such c/osed meeting will be held as authorized by Texas Govemment Code, Chapter 55f, SecNons: 551.071 - eonaultafion wNh counsel on /egal matters; 551.072 - dellberallon regarding purchase, exchange, Isaae or va/w of rsal properfy; 55f.073 - dsliberation regarding a proapsctive gilt; 551.074 - psrsonnel matters regarding the appoinbnent employme� avsluation, reaseignmen4 duties, discipline, or dismissa/ of a public o/ficer or employee; 551.076 - impbmsntaHon o/ security personnel or devices; 551.OB7 - dslibsration regarding economic development negotiation; and/or other matters as authorized under the Texas Governmsnt Code. H a Cbasd or Executive session Js held in accordanoa with the Texas Government Code as set out above, the P/enning and Zoning Commission will recon►rer►e in Open Sesaion in order to take action, i/ nscessary, on H►e items addresaed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 18. 201 Planning & orf Commission Agen wa osted on the City Hall bulletin board, a place convenient and readily accessible to the general ublic all times, i com liance with Chapt 551, T s Govemment Code. � DATE OF POSTING: � � I �� I� TIME OF POSTING: '` Lee Woodward, City Se retary TAKEN DOWN: 1 � CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson � Beth Newton Sandra Hanscom <<y�+.� Marilyn Soffar ot Leroy Hilton � S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA OCTOBER 18, 2012 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936-294-5782 two working days prior to the meeting so that appropriate arranqements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under Gal, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of September 27, 2012. 5. PUBLIC HEARING to take testimony conceming a request for a change in the zoning classification of Block 3 of the G.A. White Subdivision which is bordered by 11'h Street, Hickory Drive, Cedar Drive, and Pear Drive from Neighborhood Conservation to Management. 6. CONSIDER the request for a change in the Subdivision which is bordered by 11th Street, Neighborhood Conservation to Management. 7. PUBLIC COMMENTS zoning classification of Block 3 of the G.A. White Hickory Drive, Cedar Drive, and Pear Drive from 8. ITEMS OF COMMUNITY INTEREST Hear announcert�ents conceming items of community interest from the Comrtwssion and Ciry Statt for which no action will be discussed w taken. 9. ADJOURNMENT lf, during tlre courae o/ the mseting and diacussion of any items covered by this notice, the Planning and Zoning Commisaion determines that a Cloaed or Executive session o/ tf►s Commlasion is required, thsn auch cloasd mesting wil/ be held as authorized by Texas Govemment Code, Chaptsr 55f, SecUons: 551.071 - consultatlon wlth counasl on legal mattsra; 55f.072 - delJberstfon rogarding purchase, sxchsnge, bsae or value o/ roal property; 551.073 - dsllbsratlon regarding a proapscHve gHh 551.074 - psraonnel mattera rogsrding the appoinfiner�y empbymer� ava/wtlon, roassignmen� dutiss, dlsclpdr►e, or diamissel o/ a pub/lc oNicer or employee; 551.076 - Implsmentatfon o/ aecurlty psrsonnel or devkxa; 551.OB7 - deliberallon regaMing economic development negoBatfon; and/or oUfer metters as authorlssd undsr ths Texsa Govsmmsnt Code. N a Closed or Executive seasion is he/d in accordance with the Texas Government Code as set out above, the Planning snd Zoning Commisslon wlll recon►rene in Open SsssJon in o►der to take acdon, if necsssary, on the items addrosaed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 18, 2012 P ning & Zoning m'ssion Agenc Hall bulletin board, a place convenient and readily accessible to the general publ at times, in mpli nce 'th Chapter Code. DATE OF POSTING: � �( �� I TIME OF POSTING: v�� Lee Woodward, City ecri TAKEN DOWN: I � > posted on the City Texas Govemment CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair Dan McDaniel, Vice-Chair John McManners Chuck Ellis � Gerald Norwood Jacob Bullion Charlotte Oleinik Bill Butler r�°t'�� Richard Yawn Jce Clark Bill Gibson �' r Loran Rhine Tom Fordyce Sqt. Joseph Brooks � Nathan Brown Kenneth Lee CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, OCTOBER 18, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to ettend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936✓291-5403), two wo�king days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFlCATE - I do hereby certify that a copy of the October 18, 2012, City of Huntaville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convsnient and readily accessible to the general public at all times, and to the Ciry's website, www.huntsvillebc.gov, in cort�pliance wkh Chaptar 551, Texas Government Code. n DATE OF POSTING: 1 I�� I) TIME OF POSTING: City Secretary TAKEN DOWN: C/TY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair Dan McDaniel, Vice-Chair John McManners Chuck Ellis � Gerald Nonivood Jacob Bullion Charlotte Oleinik Bill Butler �'�°,� Richard Yawn Jce Clark Bill Gibson �� Loran Rhine Tom Fordyce Sqt. Joseah Brooks Nathan Brown Kenneth Lee CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, OCTOBER 18, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabiRties who plan to attend this meetlng and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291-5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this no6ce, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, o� the items addressed during Executive Session. CERTIFlCATE - I do hereby certify that a copy ot the October 18, 2012, City of Huntsville, Texss Veterans Affairs Advisory Boerd Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, d to the Ciry's website, www.huntsvilletx.gov, in com liance with Chapter 551, Texas Government Code. OI �°�y 10l , DATE OF POSTING: TIME OF POSTING: � ( � � � � � ward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dan Phillips, Chair Jimmy 5pivey Rissie Owens, Secretary � Richard Watkins Nancy Jaramillo, Data �� Rose Kader Collection Chair N.� Lydia Montgomery � HUNTSVII.LE FAIR HOUSING COMMITTEE MEETING MONDAY, OCTOBER 22, 2012 - 6:00 PM City Hall Large Conference Room - 1212 Avenue M Huntsville, TX 77340 AGENDA I. CALL TO ORDER II. PRESENTATION, DISCUSSION, AND POSSIBLE ACTION ON THE FOLLOWING: A. Approval of the minutes of November 28, 2011 meeting B. Update and review of the City of Huntsville Fair Housing Activities C. Discussion and review of the City of Huntsville Implementation Strategies for the Fair Housing Plan FY2013-2014 D. Discuss and review of calendar/timeline through FY2014 III. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291-5428 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meetlng will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding pur�hase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnei matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Govemment Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the October 22, 2012 Fair Housin ommittee Agenda was poated on the City Hall bulletin board, a place convenient and readily accessible e general pu �c all times, and to the City's website, www.hunts 'llebc. v, in compliance with Chapter 551, Texas over e t C DATE OF POSTING: a + TiME OF POS7ING: �( a pm I TAKEN DOWN: �� d� � o ward, a pm CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Dan Phillips, Chair Jimmy Spivey Rissie Owens, Secretary � Richard Watkins Nancy Jaramillo, Data �,� o�� Rose Kader Collecti �t� on Chaar � Lyd�a Montgomery HUNTSVILLE FAIR HOUSING COMMITTEE MEETING MONDAY, OCTOBER 22, 2012 - 6:00 PM City Hall Large Conference Room - 1212 Avenue M Huntsvilie, TX 77340 AGENDA I. CALL TO ORDER II. PRESENTATION, DISCUSSION, AND POSSIBLE ACTION ON THE FOLLOWING: A. Approval of the minutes of November 28, 2011 meeting B. Update and review of the City of Huntsville Fair Housing Activities C. Discussion and review of the City of Huntsville Implementation Strategies for the Fair Housing Plan FY2013-2014 D. Discuss and review of calendar/timeline through F'Y2014 III. ADJOURNMENT Persons with disabilities who plan to attend this meedng and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291-5428 two working days prior to the meedng so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Cbsed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Govemment Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do nsroby certify that a copy of the October 22, 2012 ir using Committes Agenda was posted on the City Hall bu letin rd, a place convenient and readily accessible to the nera ublic at 'mes, and to the Ciry's website, www.hunts Ils v, in compliance with Chapter 551, Texas Go rnment . i DATE OF POSTING: � � � � � � TIME OF POSTING: 1 ,'' a�m Lae oodw , City Secr TAKEN DOWN: � � e m Gene Barrett Bobbe Nolan D'Anne Crews Evelyn McDaniel Candyce Dixon Huntsville Cemetery Advisory Board Mayor Mac Woodward � � �� N�� Kay King Mitchell Bonnie Thorne James Patton Joyce Robinson Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, October 25, 2012, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of September 20, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements or the Endowment Fund. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the unveiling of the plaque for the Steamboat House. E. Presentation, discussion and/or possible action on the wording, and the plaque for the unmarked graves. F. Presentation, discussion and/or possible action on the format for the walking tour maps. G. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for October 25, 2012, was posted on the Ciry Hall bulletin board, a place convenient and re dily a sible to the eral public at all times, in complia ce wiih Chapter 551, Texas Govemment Code. Date of Posting: n � a Time of Posting: I l' By� Taken Down: � � � � Gene Barrett Bobbe Nolan D'Anne Crews Evelyn McDaniel Candyce Dixon Huntsville Cemetery Advisory Board Mayor Mac Woodward � � �d� H�"�� Kay King Mitchell Bonnie Thorne James Patton Joyce Robinson Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, October 25, 2012, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of September 20, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements or the Endowment Fund. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the unveiling of the plaque for the Steamboat House. E. Presentation, discussion and/or possible action on the wording, and the plaque for the unmarked graves. F. Presentation, discussion and/or possible action on the format for the walking tour maps. G. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advi Board agenda for Octo6er 25, 2012, was posted on the City Hall bulletin board, a place convenient and re ily accessi le t the gener ic at all times, in complia ce wi h Chapter 551, Texas Govemment Code. Date of Posting: ' � � �� . � gy: Time of Posting: Taken Down: ' � � CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At-Large Position 1 � Lydia Montgomery, At-Large, Position 2 �c�o, � Tish Humphrey, Ward 2 N ��,� Clyde Loll, Ward 4 � HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, OCTOBER 29, 2012 — 4 PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meehng and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Approval of minutes of July 30, 2012 meeting B. Discussion of Retirement Ordinance from TMRS C. Discussion of health insurance contracts D. Personnel updates, including Medicare and health insurance 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 29, 2012 Personnel Committee Meeting Agenda was posted on the City Hall bulleti� board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvillebc.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: ��o� `� �� TIME OF POSTING: � C7�� DATE TAKEN DOWN: � � 3U Ip� C/TY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At-Large Position 1 � Lydia Montgomery, At-Large, Position 2 Tish Humphrey, Ward 2 ��`" �� Clyde Loll, Ward 4 � HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, OCTOBER 29, 2012 — 4 PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Approval of minutes of July 30, 2012 meeting B. Discussion of Retirement Ordinance from TMRS C. Discussion of health insurance contracts D. Personnel updates, including Medicare and health insu�ance 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the October 29, 2012 Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: DATE TAKEN DOWN ln ��( I 1� �p�) �'1 :io3 �� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem �� Joe Emmett, Ward 1 James Fitch, Position 1 �C�v�` ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 � Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:30PM) TUESDAY, OCTOBER 30, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeHng and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [5:30PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. F/ag Texas F/ag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under Ga/, one, and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Govemment Code, Chapter 551, Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Govemment Resources to further discuss the search process and the services needed to assist the City in the search for a permanent City Manager. [Mayor Woodward] 5. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 6. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 7. MEDIA IN�UIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hesr announcements conceming items of communiry interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. ADJOURNMENT 'If, during the course of the meeting and discussion o( any items covered by this notice, City Council detertnines that a Closed or Executive session of the Council is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarcling purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluallon, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negoNatlon; and/or other matters as authorized under the Texas Government Code. H a Closed or ExeCUtive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFlCATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the October 30, 2012, City Council Age was posted on the City Hall bulletin board, a place conveni t and readily accessible to tha generel public at all times, and to the City's site, www.hun .gov, in compliance wkh Chapt r 551, exas �overnment Code. DATE OF POSTING: \ � 1 � TIME OF POSTING: ,�,� w a� TAKEN DOWN: ! v� �I I v' G S�'a�Pm �-°e ar , C Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem �� Jce Emmett, Ward 1 James Fitch, Position 1 c�vd ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:30PM) TUESDAY, OCTOBER 30, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's oitice (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. SPECIAL SESSION [5:30PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. F/ag Texas F/ag: Honor fhe Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any Ciry business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Govemment Code, Chapter 551, Section 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Govemment Resources to further discuss the search process and the services needed to assist the City in the search for a permanent City Manager. [Mayor Woodward] 5. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 6. PUBLIC COMMENT a. Related to any Ciry business — 2 minutes per speaker 7. MEDIA IN�UIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest irom the Mayor, Councilmembers, and Ciry staff for which no action will be discussed or taken.) 9. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such dosed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberaGon regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointrnent, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or empbyee; 551.076 - implementation of security pe►sonnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secrotary, do hereby certify that a copy of ths Octobsr 30, 2012, City Council Agenda was posted on the City Hall bullatin board, a place convenisnt and resdily accsssible to the general public at all times, and to tha ty's website, www. vilbtx.gov, in compliance with Cha 551 Texas Govemment Code. DATE OF POSTING: � � � TIME OF POSTING: I O` am/�n i `� c Lee oodward, Clry Secreta TAKEN DOWN: � D I�(V `,LJ a pm J WALKER COUNTY PUBLIC SAFETY CONIlVIUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CR.AIG SCHLICHER, MEMBER-AT-LARGE CITY REPRESENTATIVE JAMES FITCH, COUNCIL MEMBER DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION OCTOBER 3 l, 2012 3:00 P.M. WALKER COUNTY COMMISSIONERS COURTROOM 1100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of ineeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. III IV V Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the dep(oyment, or specific occasions for implementation of security personnel or devices. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DtSCUSSED IN EXECUTIVE SESSION. GENERALITEMS A. Citizens Input ACTION ITEMS 1. Discuss and/or approve Minutes from meeting dated September 26, 2012. INFORMATION ITEMS A. Discussion regarding radio consoles — Les Metzler B. Citizen Input C. Media VI. ADJOURN On this October 26, 2012, notice was filed with the Administrative Secretary of the County Judge, and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director I, the undersigned County Clerk, do hereby certify that the above notice of ineeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on October 26. 2012, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. �oS�C� � �� fo°1�Q I 1� � �`� � °�� ,.�, � �' S � � 'LED FQR POSTlNG : � Q'clock ?� M OCT 2 6 2012 K.A. French, County Clerk � _,1GVA��R �OUNT.Y I. WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER-AT-LARGE CITY REPRESENTATIVE JAMES FITCH, COUNCIL MEMBER DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR REGULAR SESSION OCTOBER 3 l, 2012 3:00 P.M. WALKER COUNTY COMMISStONERS COURTROOM I 100 UNNERSITY AVENUE AGENDA CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of ineeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. III. IV V Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear comp(aints or charges against a public offcer or employee, unless such offcer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specifc occasions for implementation of security personnel or devices. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. GENERALITEMS A. Citizens Input ACTION ITEMS Discuss and/or approve Minutes from meeting dated September 26, 2012. INFORMATION ITEMS A. Discussion regarding radio consoles — Les Metzler B. Citizen Input C. Media VI. ADJOURN On this October 26. 2012, notice was filed with the Administrative Secretary of the County Judge, and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director I, the undersigned County Clerk, do hereby certify that the above notice of ineeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on October 26. 2012, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. �O��C� � l� °�� ( �o°� �� u� . 11 5 � � �� ( �, FILED FOR POSTING At ��O'clock?�M OCr 2 6 2af2 K.A. French, County Clerk