Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Monthly Posted Agenda - 9/1/2012
CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern 'at Joe Emmett,Ward 1 James Fitch,Position 1 card' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION(6:0013M) TUESDAY,SEPTEMBER 4,2012 LARGE CONFERENCE ROOM &COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION[5:0013M]—LARGE CONFERENCE ROOM—City Council will discuss options for FEMA grant for tornado shelter.[Mayor Woodward] REGULAR SESSION[6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Information on Texas National Night Out,October 2,from the Huntsville Police Department b. Presentation by Boy Scout Troop 114 on their Washington,D.C.trip 4. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2012-2013 Annual Budget. [Mac Woodward,Mayor] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Budget Workshop held on August 20, 2012,the Regular Session held on August 21, 2012, the Special Sessions for Public Hearings on August 22, 2012 and August 29, 2012, and the Special Session on August 29,2012.[Lee Woodward,City Secretary] b. Approve Ordinance 2012-40,amending the budget for FYI 1-12.[Winston Duke, Finance Director] c. Approve Resolution 2012-29 adopting the Section 3 Plan for Grant-Funded Projects as a policy. [Dr. Sherry McKibben,Community Development Specialist] d. Approve Resolution 2012-30 designating the signatories for the Texas Capital Fund Main Street Improvement Program.[Dr.Sherry McKibben,Community Development Specialist] e. Authorize the Interim City Manager,City Manager,and/or Mayor to apply for,accept if awarded,and implement the TxDOT Aviation Routine Airport Maintenance (RAMP)Grant. [Dr. Sherry McKibben, Community Development Specialist] 7. STATUTORY AGENDA a. Consider award of contracts for repair, renovation, and asbestos removal at buildings located within the Palm Street Water Plant complex.[Billie Smith, Procurement Manager] b. Presentation, discussion,and possible action to approve and authorize execution of Agreement Regarding Service Area and First Amendment to Settlement and Service Agreement with Walker County Special Utility District (WCSUD), and possible amendment to Interlocal Cooperation Agreement Regarding Water Service between the City of Huntsville and WCSUD dated February 21, 2012 to extend Amendment Deadline as provided in such agreement.[Carol Reed,Director of Public Utilities] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Resolution 2012-28 in support of the Texas Historical Commission's nomination of Austin College for inclusion on the National Register of Historic Places. [Mayor Woodward] b. Discussion on the selection of a permanent City Manager,standing item.[Mayor Woodward] c. Presentation,discussion,and possible action to approve nominations.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business-2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that s copy of the September 4,2012,City C. ncil Agenda was posted on the City Hall bulletin board,a place c nvsnient and readily accessible to the general public all times,a to City's website, untsvilletx.gov, in compliance with Cha 551 Taxx�es Government Code. DATE OF POSTING: Jo �Ol TIME OF POSTING: a m oodw rd,City Secrets TAKEN DOWN: 1 a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom ' Joe Emmett,Ward 1 James Fitch,Position 1 �i � Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP(5:00 PM)-REGULAR SESSION (6:0013M) TUESDAY,SEPTEMBER 4,2012 LARGE CONFERENCE ROOM &COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00PM]—LARGE CONFERENCE ROOM—City Council will discuss options for FEMA grant for tornado shelter.[Mayor Woodward] REGULAR SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas,one state, under God,one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Information on Texas National Night Out,October 2,from the Huntsville Police Department 4 b. Presentation by Boy Scout Troop 114 on their Washington, D.C.trip 4. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2012-2013 Annual Budget. [Mac Woodward, Mayor] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Budget Workshop held on August 20,2012,the Regular Session held on August 21, 2012, the Special Sessions for Public Hearings on August 22, 2012 and August 29, 2012, and the Special Session on August 29,2012.[Lee Woodward,City Secretary] b. Approve Ordinance 2012-40,amending the budget for FY11-12.[Winston Duke,Finance Director] c. Approve Resolution 2012-29 adopting the Section 3 Plan for Grant-Funded Projects as a policy. [Dr. Sherry McKibben,Community Development Specialist] d. Approve Resolution 2012-30 designating the signatories for the Texas Capital Fund Main Street Improvement Program.[Dr.Sherry McKibben,Community Development Specialist] e. Authorize the Interim City Manager,City Manager,and/or Mayor to apply for,accept if awarded, and implement the TxDOT Aviation Routine Airport Maintenance (RAMP)Grant. [Dr. Sherry McKibben, Community Development Specialist] 7. STATUTORY AGENDA a. Consider award of contracts for repair, renovation, and asbestos removal at buildings located within the Palm Street Water Plant complex.[Billie Smith, Procurement Manager] b. Presentation, discussion,and possible action to approve and authorize execution of Agreement Regarding Service Area and First Amendment to Settlement and Service Agreement with Walker County Special Utility District (WCSUD), and possible amendment to Interlocal Cooperation Agreement Regarding Water Service between the City of Huntsville and WCSUD dated February 21, 2012 to extend Amendment Deadline as provided in such agreement.[Carol Reed,Director of Public Utilities] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve Resolution 2012-28 in support of the Texas Historical Commission's nomination of Austin College for inclusion on the National Register of Historic Places. [Mayor Woodward] b. Discussion on the selection of a permanent City Manager,standing item.[Mayor Woodward] c. Presentation,discussion,and possible action to approve nominations.[Mayor Woodward] d. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business-2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consuttation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 4,2012,City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,Q he City s ite,www.huntsvilletx.gov,in compliance with Chao-551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: �1 Lee W dwerd, reta TAKEN DOWN: ` ALO -Trtgpm CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ( Beth Newton Sandra Hansocm On Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA SEPTEMBER 6,2012 at 12:0013M COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible 3. INVOCATION 4. ELECTION a. Chairman b. Vice-Chairman 5. CONSIDER the minutes of August 2, 2012. 6. PUBLIC HEARING on the Variance Request for relief from Section 802.3 and 904.1 of the Huntsville Development Code concerning installation of fire hydrants and the use of an alternate sewage facility located in the 100 and 200 Blocks of Tangelwood Dr (conceptual Section 5 of Timberwilde Estates, in the ETJ of Huntsville,Texas. 7. CONSIDER the Variance Request for relief from Section 802.3 and 904.1 of the Huntsville Development Code concerning installation of fire hydrants and the use of an alternate sewage facility located in the 100 and 200 Blocks of Tangelwood Dr(conceptual Section 5 of Timberwilde Estates, in the ETJ of Huntsville, Texas. S. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of convnunity interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed of Executive session of the Commission is required, than such closed meeting will be held as authorised by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointmen4 employmsrr4 evaluation, rsassignmerK duties, discipline, or dismissal of a public officer or employee; 551.076 - impMmentation of security personnel or devices,551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is hold in accordance with Me Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,N necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 6,2012 Planning& oning Commission Agen w posted on the City Hall bulletin board, a ace con nient and readily accessible to the a public t a h as, in compliance with hapt r 551, Texas Government Code. DATE OF POSTING: i C TIME OF POSTING: Lee Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson % Beth Newton Sandra Hansocm ca�� Marilyn Soffar Leroy ilton "' PF S.O.Woods,Jr. Y X PLANNING &ZONING COMMISSION AGENDA SEPTEMBER 6,2012 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,1 pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. ELECTION a. Chairman b. Vice-Chairman 5. CONSIDER the minutes of August 2, 2012. 6. PUBLIC HEARING on the Variance Request for relief from Section 802.3 and 904.1 of the Huntsville Development Code concerning installation of fire hydrants and the use of an alternate sewage facility located in the 100 and 200 Blocks of Tangelwood Dr (conceptual Section 5 of Timberwilde Estates, in the ETJ of Huntsville,Texas. 7. CONSIDER the Variance Request for relief from Section 802.3 and 904.1 of the Huntsville Development Code concerning installation of fire hydrants and the use of an alternate sewage facility located in the 100 and 200 Blocks of Tangelwood Dr(conceptual Section 5 of Timberwilde Estates, in the ETJ of Huntsville,Texas. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning its=of convnunity interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorised by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on Isgsl matters,551.072-deliberation regarding purchase, exchange,lease or value of reel property;551.073-deliberation regarding a prospective gift 551.074-personnel matters regarding the appointment' employment, evaluation, reassignment' duties, discipline, or dismissal of a public officer or employee; 551.076 - implsmentation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,ff necessary,on the Items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 6,20 Planning 8 g tCmpiia--0' Agen posted on the City Hall bulletin board, a place onveniT t and readily accessible to the ge ral blic a all imes ia with h ter 551, Texas Government Code. c� DATE OF POSTING: U a� TIME OF POSTING: I 1 'CF Lee Woodward,City Secretary TAKEN DOWN: CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STA• E OF TEXAS COUNTY OF WALKER,TEXAS 1,the undersigned,Dewana Harding,Executive Director of the Huntsville Housing Authority,City of Huntsville,Texas,do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NOTICE THAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISS1ONERS MEETING WILL HE HELD AT 724 Thomason Street, Huntsville, Walker County,Texas, commencing on the I I' day of September,2012 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this day of September,2012. !' lwtkak Vl Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority (:Irate d y: of H 'Ile,City Secretary of time: I C•c( an posted:ci time posted: wn q /I 3 Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING SEPTEMBER 11,2012 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of June 19,2012 4. Report of the Secretary 5. Review of Financials,Delinquent Rents,Waiting List,Vacancies,and Work Orders 6. Old Business-Update on foundation progress 7. New Business- a.) Discussion and possible resolution to accept lowest bidder for the Rehabilitation contract of Mary Estill#25.Resolution 2012-9-1. b.) Discussion regarding possible complete modernization of bathroom and kitchen cabinets and counter tops. 8. Adjournment CERTIFICATE OF POSTING OF NOTICE HUNTSVILLE HOUSING AUTHORITY NOTICE STATE OF"TEXAS COUNTY OF WALKER, TEXAS 1,the undersigned,Dewana Harding,Executive Director of the Huntsville Housing Authority, City of Huntsville,Texas, do hereby certify that a Legal Notice was posted in words and figures,to-wit: PUBLIC NOTICE OF MEETING TAKE NO'T`ICE T HAT THE BOARD OF THE HUNTSVILLE HOUSING AUTHORITY,CITY OF HUNTSVILLE,WALKER COUNTY TEXAS, BOARD OF COMMISSIONERS MEETING WILL BE HELD AT 724 Thomason Street, Huntsville, Walker County,Texas, commencing on the 11 m day of September,2012 at 5:30 pm to consider and act upon the following: SEE ATTACHED AGENDA in conformance with Chapter 551 of the Texas Government Code,as amended. WITNESS MY HAND AND SEAL OF said Huntsville Housing Authority on this 6`h day of September,2012. i W(A Executive Director Huntsville Housing Authority *Note:Notice must be posted at least three days prior to the meeting date. Notice posted at City Hall and Huntsville Housing Authority ived y: ' o4Hun Ile,City Secretary tune: ! C L te posted:ct ime posted: IO', ( '22>7� a Huntsville Housing Authority City of Huntsville 299 Martin Luther King Dr.,No. 1 Huntsville,Texas 77320 PHONE(936)294-0277 FAX(936)294-9813 HUNTSVILLE HOUSING AUTHORITY BOARD OF COMMISSIONERS BOARD MEETING SEPTEMBER 11,2012 AGENDA 1. Public Comment-Limited to five minutes per person who completes the Agenda Request form 15 minutes prior to the meeting and turns in the comments to the Chairperson/Secretary of the Board of Commissioners. 2. Roll Call 3. Approval of Minutes of June 19,2012 4. Report of the Secretary 5. Review of Financials, Delinquent Rents, Waiting List,Vacancies, and Work Orders 6. Old Business-Update on foundation progress 7. New Business- a.) Discussion and possible resolution to accept lowest bidder for the Rehabilitation contract of Mary Estill#25. Resolution 2012-9-1. b.) Discussion regarding possible complete modernization of bathroom and kitchen cabinets and counter tops. 8. Adjournment CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tom Joe Emmett,Ward 1 James Fitch,Position 1 �(Ad Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUktiMILLE CITY COUNCIL.AGENDA C 1 SPEChkk SESSOOI W.bOPM) TUESDAY, BER 11,2012 �/,a/ 9 5.. COUNCIL CHAMBERS-,�I- i`T ILLS TY,HALL, 1212 AVENUE M �® �l Persons with disabilities who plan to atte�tFiis meeting and who may auxiliary aids or services are requested to contact the City Secretary's office(936.251.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[6:00PM] 1. CALL TO ORDER ' 2. INVOCATION AND PLEDGES r U.S.Flag A Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion, and possible action on Ordinance 2012-38, adopting the Fiscal Year 2012-2013 Annual Budget(record vote). [Winston Duke, Director of Finance] b. Presentation,discussion,and possible action on Ordinance 2012-39,adopting the Fiscal Year 2012-2013 tax rates (passage of budget required to vote on this item)(record vote). [Winston Duke,Director of Finance] S. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 7. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) S. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the September 1, 0 21 City C cil Agenda was posted on the City Hall bulletin board,a place con nie and readily accessible to the general public al If es,and t City's website, huntsvilletx.gov, In compliance with Chapte 51, axes Government Code. DATE OF POSTING: TIME OF POSTING: artd� C oodwar ,Ci ecreta TAKEN DOWN: l CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem 4L It Joe Emmett,Ward 1 James Fitch,Position 1 card' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 /' Clyde Loll,Ward 4 HUNTSVILLE TY CO, 611-AGENDA SPECIAL S N(6:OOPM) TUESDAY,S BER 11,2012 5 § 30 COUNCIL CHAMBERS- TSVILLirCITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend s meeting and who Vay need auxiliary aids or services are requested to contact the City Secretary's office(936.291 ),two working days p r to the meeting for appropriate arrangements. SPECIAL SESSION[6:0012M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES C� U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God, one,and fndiv7 ble. a 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion, and possible action on Ordinance 2012-38, adopting the Fiscal Year 2012-2013 Annual Budget(record vote). [Winston Duke,Director of Finance] b. Presentation, discussion,and possible action on Ordinance 2012-39,adopting the Fiscal Year 2012-2013 tax rates (passage of budget required to vote on this item)(record vote). [Winston Duke, Director of Finance] 5. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 7. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 8. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 11,2012,Ci until Agenda wa on the City Hall bulletin board,a place convenient and readily accessible to the general public all times,a d to City's webs huntsvilletx.gov, DATE OF POSTING: incompliance with Cha 1 - 1,Texas Government Code. TIME OF POSTING: a m v ard,Ci ret m TAKEN DOWN: 3 p CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 �� d Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, SEPTEMBER 13,2012,8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Presentation of bank depository proposals 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 13,2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all imes, an to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas overnm nt e. DATE OF POSTING: �l ��I TIME OF POSTING: ll'•OD c3�'� ,war ity Secretary DATE TAKEN DOWN: Gj 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3 Keith D.Olson,At-Large Position 4 ���yd Joe Emmett,Ward 1 Ronald Allen,Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, SEPTEMBER 13, 2012, 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Presentation of bank depository proposals 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the September 13,2012, Finance Committ ee Meet' g Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general ubl'c at all times, the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas overn nt ode. DATE OF POSTING: -b'30 119 TIME OF POSTING- I(" Lee r , Se DATE TAKEN DOWN: 0 113 e^ �5 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Kendall Scudder,Co-Chair Kealy York Dessie Cherry,Co-Chair Shannon Duncan Paula Armstrong IL Rachel Willeford Aliyah Houston c� 41-4 s Michelle Spencer Claire Donovan Anthony Ormsbee Nelson Amaya YOUTH ADVISORY BOARD REGULAR SESSION(4:30PM) THURSDAY, SEPTEMBER 13,2012 CITY HALL 1212 AVENUE M, HUNTSVILLE,TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 -consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076- implementation of security personnel or devices; 551.067 -deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 13,2 Youth Board Agend was posted on the City Hall bulletin board, a place convenient and readily accessible to the gen I public all 'mes, and t the City's website, www.hunftvilletx.gov,in c pliia with Chapter 551,Texas Government Code. DATE OF POSTING: -11 TIME OF POSTING: 0 0 /Z TAKEN DOWN: Lee Wo ard, ty art�/lfm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Kendall Scudder,Co-Chair Kealy York Dessie Cherry,Co-Chair Shannon Duncan Paula Armstrong Rachel Willeford Aliyah Houston i1�°� Michelle Spencer Claire Donovan Anthony Ormsbee Nelson Amaya YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, SEPTEMBER 13,2012 CITY HALL 1212 AVENUE M, HUNTSVILLE,TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward(9361291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071 —consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 13,2012,Youth Advisory Board Agenda was posted on the City Hall bulletin boardtplisice lace convenient and readily accessible to the general public all times, and to the City's website, www.huntsvilletx.gov,Inn� with Chapter 551,Texas Government Code. DATE OF POST TIME OF POSTING: CP-) Lee srd,City TAKEN DOWN: arrfi CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair Xr Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford um Jacqueline Smith Scotty er holmes Pats Ann Reed R3' 1'Y Y Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,SEPTEMBER 13,2012,5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Consider minutes for the meetings of March 17, May 24 and July 17. IV. Introduction of new Arts Commission members: Betsy Maloney, Scotty Cherryholmes and Jacqueline Smith; and Interns: Meghan Kelly and Megan Wilkinson VI. Hear Reports: Friends of the Wynne; staff: status of projects • Budget Report; Lighting the Moroles Sculpture; Prison Art Exhibit • Classes in October; No Foolin' String Band Performances; other VII. Review and discuss meeting dates VIII. Distribute informational materials: h/m tax report,letters, and announcements V1V. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 13 2012, Hu la Arts Com ssion Agenda was posted on the City Hall bulletin board,a place convenient and dily a ib to the ge ar public at all times,and to the sty's obsit•,www.huntsvillefx.gov,in complish with C 5 1,Texas G or ment Code. Date of Posting: � 1 1 7 P P Time of Posting: 1�1 -Ho oodward,City Secretary Taken down: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Margaret Smith, Chair Una Grace Nash Michael Henderson Betsy Maloney Jaspyr Sanford �'� Jacqueline Smith Scot Cher holmes Pats Ann Reed � � y Ann Hodges HUNTSVILLE ARTS COMMISSION MEETING AGENDA THURSDAY,SEPTEMBER 13,2012,5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street,Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Consider minutes for the meetings of March 17, May 24 and July 17. IV. Introduction of new Arts Commission members: Betsy Maloney, Scotty Cherryholmes and Jacqueline Smith; and Interns: Meghan Kelly and Megan Wilkinson VI. Hear Reports: Friends of the Wynne; staff. status of projects • Budget Report; Lighting the Moroles Sculpture; Prison Art Exhibit • Classes in October; No Foolin' String Band Performances; other VII. Review and discuss meeting dates VIII. Distribute informational materials: h/m tax report,letters, and announcements VIV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE -1 do hereby certify that a copy of the September 13 2012,ttsvil Arts Commiasi enda was posted on the City Hall bulletin board,a place convenient and dily o the general ubl at all times,and to the City's ebsite,www.huntevillob(.gov,in compli n ,With C Texas Govern ent ode. Date of Posting: ; I 1 D7�'Q P Time of Posting: 9',L4© ooawet Taken down: \1 1� CITY OF HUNTSVULE, TEXAS Mayor.Mac Woodward Cheryl Spencer, Chair Michael Huff James R. Barnes ok It Robert Ernst Sam Moak ��� Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease,Ex-Officio MAIN STREET ADVISORY BOARD Friday,September 14,2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Introduce Michael Huff as the newest member of the Main Street Board. IV. Consider and/or approve minutes of the August meeting. V. Consider and/or approve the signage grant request for Roche Family Dentistry. VI. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Coordinator's Report-Kim McAuliffe i. Consider and/or approve Work Plan for 2012-2013 VII. Downtown Events: i. Main Street Music Series-Every Friday August 31 -September 28 ii. Pre-Fair on the Square Concert-Friday,October 5 from 9-12 p.m. iii. Fair on the Square-October 6 from 10-5 p.m. iv. Scare on the Square-October 27 from 5-7:30 p.m. VIII. Open Discussion IX. Adjourn the meeting-Next meeting will be Thursday,October 11,2012. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: I I Time of Posting: 16"Lio-ate Date Taken wn: ICS I Pasted: Le w6odward,CiqkSetreta CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Rr Michael Hutt' James R. Barnes " o� Robert Ernst Sam Moak `� Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD Friday,September 14,2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville,TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Introduce Michael Huff as the newest member of the Main Street Board. IV. Consider and/or approve minutes of the August meeting. V. Consider and/or approve the signage grant request for Roche Family Dentistry. VI. Committee Reports: a. Chair Person's Report-Cheryl Spencer b. Coordinator's Report-Kim McAuliffe i. Consider and/or approve Work Plan for 2012-2013 VII. Downtown Events: i. Main Street Music Series-Every Friday August 31-September 28 ii. Pre-Fair on the Square Concert-Friday,October 5 from 9-12 p.m. iii. Fair on the Square-October 6 from 10-5 p.m. iv. Scare on the Square-October 27 from 5-7:30 p.m. VIII. Open Discussion IX. Adjourn the meeting-Next meeting will be Thursday,October 11,2012. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: O Time of Posting: u0'71� Date Taken D (� I Po d: Lee obdward,City i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern R Joe Emmett,Ward 1 James Fitch,Position 1 �c d' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, SEPTEMBER 18,2012 COUNCIL CHAMBERS- HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation 2013-05 for Texas National Night Out,October 2 b. Proclamation 2012-53 in honor of"Texting&Driving—It Can Wait"Day,sponsored by AT&T 4. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the proposed Houston-Galveston Area Council (H-GAC) Regional Hazard Mitigation Plan,2011 Update. [Mac Woodward,Mayor] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council. Consent agenda items are to be those which are budgeted, repetitive in nature,and under$50,000.) a. Approve the minutes of the City Council Regular Session held on September 4,2012 and Special Session held on September 11 and 12,2012.[Lee Woodward,City Secretary] b. Approve Ordinance 2012-41,amending the budget for FY11-12.[Winston Duke, Finance Director] c. Approve Resolution 2012-32 designating The Huntsville Item as the official newspaper for the City of Huntsville for FY 2012-13,annual item. [Lee Woodward,City Secretary] d. Approve the Houston-Galveston Area Council (H-GAC) Regional Hazard Mitigation Plan, 2011 Update. [John Waldo,Emergency Management Coordinator] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the Interim City Manager to enter into contract for the construction of 12" gravity sanitary sewer line from TDCJ Goree Unit to the City's wastewater collection system near Hwy 19&Southwood Drive.[Y.S."Ram"Ramachandra,City Engineer] b. Presentation, discussion, and possible action to consider the request by Hospitality House to place a new sign in the right-of-way of 10th Street for property located at 912 10th Street.[Aron Kulhavy,Director of Public Works] c. Presentation, discussion,and possible action to adopt Ordinance 2012-42 relating to speed zones on Interstate 45 East Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty(30)miles per hour, 1't reading.[Aron Kulhavy,Director of Public Works] d. Presentation,discussion,and possible action to adopt Ordinance 2012-43 relating to speed zones on Interstate 45 West Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty(30) miles per hour, 1't reading.[Aron Kulhavy,Director of Public Works] e. Presentation,discussion,and possible action to authorize the Mayor, Interim City Manager,and/or City Manager to apply for and accept, if awarded, and implement a request for an amendment to the Texas Department of Emergency Management (TEDM)/FEMA for no more than an additional $1,850,810.00 for the Community Safe Room and approve Resolution 2012-33 in support of same, 18f reading. [Dr. Sherry McKibben, Community Development Specialist] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion on the selection of a permanent City Manager,standing item.[Mayor Woodward] b. Presentation,discussion,and possible action to approve nominations. [Mayor Woodward] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.087—deliberation regarding economic development negotiation. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 — personnel matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of Interim City Manager Chuck Pinto. [Councilmember Allen] 13. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 14. ADJOURNMENT •H,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lea Woodward,City Secretary,do hereby certify that a copy of the September 18,2012,City Council Agenda was on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, the City's to,www. tsvilletx.gov, in compliance with Chapt 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: amlpm ) `/ �� oodward,City Secretary TAKEN DOWN: er11(pn1 I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem % Joe Emmett,Ward 1 James Fitch,Position 1 card' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, SEPTEMBER 18,2012 COUNCIL CHAMBERS- HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION(6:0012M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state, under God, one,and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation 2013-05 for Texas National Night Out,October 2 b. Proclamation 2012-53 in honor of"Texting&Driving—It Can Wait"Day,sponsored by AT&T 4. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the proposed Houston-Galveston Area Council (H-GAC)Regional Hazard Mitigation Plan,2011 Update. [Mac Woodward,Mayor] 5. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council. Consent agenda items are to be those which are budgeted, repetitive in nature,and under$50,000.) a. Approve the minutes of the City Council Regular Session held on September 4,2012 and Special Session held on September 11 and 12,2012.[Lee Woodward,City Secretary] b. Approve Ordinance 2012-41,amending the budget for FYI 1-12.[Winston Duke,Finance Director] c. Approve Resolution 2012-32 designating The Huntsville Item as the official newspaper for the City of Huntsville for FY 2012-13,annual item. [Lee Woodward,City Secretary] d. Approve the Houston-Galveston Area Council (H-GAC) Regional Hazard Mitigation Plan, 2011 Update. [John Waldo, Emergency Management Coordinator] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize the Interim City Manager to enter into contract for the construction of 12" gravity sanitary sewer line from TDCJ Goree Unit to the City's wastewater collection system near Hwy 19&Southwood Drive.[Y.S."Ram"Ramachandra,City Engineer] b. Presentation, discussion, and possible action to consider the request by Hospitality House to place a new sign in the right-of-way of 10th Street for property located at 912 10th Street.[Aron Kulhavy, Director of Public Works] c. Presentation, discussion,and possible action to adopt Ordinance 2012-42 relating to speed zones on Interstate 45 East Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty(30)miles per hour, Vt reading.[Aron Kulhavy,Director of Public Works] d. Presentation,discussion,and possible action to adopt Ordinance 2012-43 relating to speed zones on Interstate 45 West Frontage Road within the areas of the City of Huntsville with speeds in excess of thirty(30) miles per hour, 1"reading.[Aron Kulhavy,Director of Public Works] e. Presentation, discussion,and possible action to authorize the Mayor, Interim City Manager,and/or City Manager to apply for and accept, if awarded, and implement a request for an amendment to the Texas Department of Emergency Management (TEDM)/FEMA for no more than an additional $1,850,810.00 for the Community Safe Room and approve Resolution 2012-33 in support of same, 1st reading. [Dr. Sherry McKibben, Community Development Specialist] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion on the selection of a permanent City Manager,standing item. [Mayor Woodward] b. Presentation, discussion,and possible action to approve nominations.[Mayor Woodward] c. City Manager's Report 1. Updates on City construction,grants,studies,City projects,City purchases,and economic development. 9. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.087—deliberation regarding economic development negotiation. [Mayor Woodward] b. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 — personnel matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of Interim City Manager Chuck Pinto. [Councilmember Allen] 13. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 14. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,9 necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 18,2012,City Council A nda was posted on the City Hall bulletin board,a place co "Went and readily accessible to the general public at all times,and to the s ebsite,www.huntsvilletK.gov, in compliance with ChCappt 551,T xas Government Code. DATE OF POSTING: ( I TIME OF POSTING: am� q ��// Lee a r TAKEN DOWN: \ A, a pm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.J hnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fit ,Position 1 �i�d' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.OlsoAkPosition 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP&SPECIAL SESSION(7:15 PM) MONDAY,SEPTEMBER 24,2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who p n to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office .291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[7:15PM]—COUNCIL C BER—Council will hear a presentation on FEMA-related options for the tornado shelter. SPECIAL SESSION[To follow upon conclu n of thew sho 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegia a to ee Texas,one state,under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 ' utes r s aker b. Related to any matter on the agenda—5 minutes per s aker 4. STATUTORY AGENDA a. Presentation, discussion,and possible action to authorize th Mayo, n 'm City Manager,and/or City Manager to apply for and accept, it awarded, and implement a request for ame m t to the Texas Department of Emergency Management (TEDM)/FEMA for no more than an additional $1, 50,810.tr the C munity Safe Room and approve Resolution 2012-33 in support of same,2nd reading.[Dr.Sherry Mc ibben, ommun' evelopment Specialist] S. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas G emmen Code, Chapter 551, Section 551.074— personnel matters regarding the appointment,employment,evaluation, r ssign ent,duties,discipline,or dismissal of a public officer or employee. The Council will meet with Strategic Govern ent Resources to further discuss the search process and the services needed to assist the City in the search for a perma nt City Manager. [Mayor Woodward] 6. RECONVENE a. Take action,K necessary,on items addressed during Executive Session. 7. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, nd City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or ecutive session of the Council is required,then such dosed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters; 551.072—deliberation regarding purchase,exdmange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 51.074—personnel matters regarding the appointment,employment,evaluation, reassignment, duties, discipline,or dismissal of a pudic officer or employee;551.076 implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Go mrnent Code. 11 a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will ene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 25,2012,City Council Agenda posted on the City I bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvi gov,in complis with Chapter 551,Texas Govemi.m. Cods. )CI DATE OF POSTING: I A TIME OF POSTING: 12616_-- e Lee • sward,Cl TAKEN DOWN: amfpm CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position ,Mayor Pro Tem 41111 Joe Emmett,Ward 1 James Fitch,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 UNTSVILLE CITY COUNCIL AGENDA WO SHOP&SPECIAL SESSION(7:15 PM) ONDAY,SEPTEMBER 24,2012 COUNCIL CHA ERS AND LARGE CONFERENCE ROOM HUNTSVI E CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this eating and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403), working days prior to the meeting for appropriate arrangements. WORKSHOP[7:15112M]—COUNCIL CHAMBER—Counc will hear a presentation on FEMA-related options for the tornado shelter. SPECIAL SESSION[To follow upon conclusion of the work op 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, T as, ne ate,under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per s aker b. Related to any matter on the agenda—5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion,and possible action to authorize the Mayor, I Brim Ci ager,and/or City Manager to apply for and accept, If awarded, and implement a request for an amen ent to Texas Department of Emergency Management (TEDM)/FEMA for no more than an additional $1,850,810. for thmmunity Safe Room and approve Resolution 2012-33 in support of same,2nd reading.[Dr.Sherry McKibben, ommunity Develo ent Specialist] 5. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Govemm nt Code, hapter 551, Section 551.074— personnel matters regarding the appointment,employment,evaluation,reassig ent,duties,discipline,or dismissal of a public officer or employee. The Council will meet with Strategic Government esources to further discuss the search process and the services needed to assist the City in the search for a permanent ' Manager. [Mayor Woodward] 6. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 7. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, d City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'tt,during the course of the meeting and discussion of any Hems covered by this notice,City Council determines that a Gosed or Executive session of the Council is required,then such dosed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters; _ 551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation, reassignment,duties,discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,lee Woodward,City secretary,do hereby certify that a copy of the September 25,2012,City Council Agenda was posted on the City Hall bulletin board,a piece convenient and readily accessible to the general public at all times,and to the City's www.h gov,in compliance with Chapter 551,Texas Government Code. ra DATE OF POSTING: TIME OF POSTING: `I ./ m� L// Lee and,City Secr TAKEN DOWN: am/pm Huntsville Beautification Advisory Committee Mayor Mac Woodward Helen Belcher Katie Newman Deborah Gilbert • Hazel Wyatt Conrad Liles Tom Henry David Hastings Jacob Donellan Huntsville Beautification Advisory Committee - Agenda Wednesday, September 19, 2012, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from June 20, 2012. b. Presentation, discussion and/or possible action on the update regarding green spaces. c. Presentation, discussion and/or possible action on developing an updated 3 Year Plan for the Beautification Advisory Committee. d. Presentation, discussion and/or possible action on the 2013 Beautification Golf Tournament. e. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for September 19, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551,Texas Govern ent ode. 9 Date of Posting: a( 13 Ga Time of Posting: By. Taken Down: Huntsville Beautification Advisory Committee Mayor Mac Woodward Helen Belcher Katie Newman Deborah Gilbert � Hazel Wyatt Conrad Liles Tom Henry David Hastings Jacob Donellan Huntsville Beautification Advisory Committee—Agenda Wednesday, September 19, 2012, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from June 20, 2012. b. Presentation, discussion and/or possible action on the update regarding green spaces. c. Presentation, discussion and/or possible action on developing an updated 3 Year Plan for the Beautification Advisory Committee. d. Presentation, discussion and/or possible action on the 2013 Beautification Golf Tournament. e. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for September 19, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in mpliance with Chapter 551, Texas Government ode. Date of Posting: 13 Time of Posting: Taken Down: C�A O Huntsville Cemetery Advisory Board Gene Barrett Mayor Mac Woodward Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews Rt James Patton Candyce Dixon Joyce Robinson Evelyn McDaniel 11 t�� Douglas Wright Huntsville Cemetery Advisory Board —Agenda Thursday, September 20, 2012, 1:OOPM Huntsville City Hall —Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of August 16, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements or the Endowment Fund. C. Presentation,discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the plaque for the unmarked graves. E. Presentation, discussion and/or possible action on the additions to the Oakwood Cemetery walking tour map. F. Presentation,discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advi ory Board agenda for September 20, 2012, was posted on the City Hall bulletin board, a place convenient a readily a c ible to the general public at all times,in mpli nce with Chapter 551,Texas Government Code. Date of Posting: �� By: Time of Posting: ll' Taken Down: Huntsville Cemetery Advisory Board Gene Barrett Mayor Mac Woodward Kay King Mitchell Bobbe Nolan IL Bonnie Thorne D'Anne Crews James Patton Candyce Dixon A Joyce Robinson Evelyn McDaniel �N Douglas Wright Huntsville Cemetery Advisory Board -Agenda Thursday, September 20, 2012, 1:OOPM Huntsville City Hall -Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of August 16,2012. B. Presentation,discussion and/or possible action on funds collected for Cemetery improvements or the Endowment Fund. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation,discussion and/or possible action on the plaque for the unmarked graves. E. Presentation,discussion and/or possible action on the additions to the Oakwood Cemetery walking tour map. F. Presentation,discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for September 20, 2012, was posted on the City Hall bulletin board, a place convenient and readily acre le to the general public at all times,in ompli nce with Chapter 551,Texas Government Code. Date of Posting: -` �)A l l y: Time of Posting:G� Taken Down: \ s CITY OF HUNTSVILLE. TEXAS Mac Woodward,Mayor Wayne Keen,Chair Dan McDaniel,Vice-Chair John McManners Chuck Ellis Gerald Norwood Jacob Bullion Charlotte Oleinik Bill Butler �cb� Richard Yawn Joe Clark Bill Gibson Loran Rhine Tom Fordyce Sqt.Joseph Brooks Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION(5:30PM) THURSDAY,September 20,2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT •H,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 20,2012,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a piece convenient and readily accessibie to general public times,and to the City's ts website,www.hunvilletK.gov,in compliance with Chapter 551,Texas Government Cods. DATE OF POSTING: 1� I 14 k l I TIME OF POSTING: TAKEN DOWN: �U odwa Secret CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Wayne Keen,Chair Dan McDaniel,Vice-Chair John McManners Chuck Ellis Gerald Norwood Jacob Bullion Charlotte Oleinik Bill Butler Richard Yawn Joe Clark Bill Gibson Rhine Tom Fordyce Sat.Joseph Brooks Nathan Brown Kenneth Lee CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION(5:30PM) THURSDAY,September 20,2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936/291-5403),two working days prior to the meeting for appropriate arrangements. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss,hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the September 20,2012,City of Huntsville,Te etsrans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily ac able to the s 1 public at all times,and to the City's website,www.huntsvilletx. v,in�ompllsncs with Chapter 551,Texas Govern ode. DATE OF POSTING: 1-�s 01 1 TIME OF POSTING: �' Lee oodward,City TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 �c�d' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION(5:30PM) MONDAY,SEPTEMBER 24,2012 COUNCIL CHAMBERS- HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two worldng days prior to the meeting for appropriate arrangements. SPECIAL SESSION[5:30PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God, one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code,Chapter 551,Section 551.074—personnel matters regarding the appointment,employment,evaluation, reassignment,duties,discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Government Resources to further discuss the search process and the services needed to assist the City in the search for a permanent City Manager. [Mayor Woodward] S. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 6. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 7. MEDIA INOUIRIES RELATED TO MATTERS ON THE AGENDA 6. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 9. ADJOURNMENT 'H,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074-personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. it a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 24,2012,City until Agenda was posted on the City Hall bulletin board,a place conven nt and readily accessible to the general public at all times,a to he City's website, huntsvilletcgov, in compliance with Chaapt -575 ,Texas Government Code. DATE OF POSTING: 1 1 TIME OF POSTING. )— 1 L4 `�Ipm C� p� r��� 1n_�l oodward,City strata TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem I Joe Emmett,Ward 1 James Fitch,Position 1 1#cwrd r Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION(5:30PM) MONDAY,SEPTEMBER 24,2012 COUNCIL CHAMBERS- HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION[5:30PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S Flag Texas Flag. Honor the Texas Flag. 1 pledge allegiance to thee, Texas,one state,under God, one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code,Chapter 551,Section 551.074—personnel matters regarding the appointment,employment,evaluation,reassignment,duties,discipline, or dismissal of a public officer or employee. The Council will meet with Strategic Government Resources to further discuss the search process and the services needed to assist the City in the search for a permanent City Manager. [Mayor Woodward] 5. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 6. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 9. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071— consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074—personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 24,2012,City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,a o the City's website,www.huntsvilletx.gov, In compliance with Chsptjer 51, xas Government Code. pt DATE OF POSTING: 1 TIME OF POSTING Q a pm q o� �� oodward,City SsCr TAKEN DOWN: \ OHO em/Rm 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem % Joe Emmett,Ward 1 James Fitch,Position 1 ��avd Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 ANNUAL SERVICE RECEPTION TUESDAY, SEPTEMBER 25,2012—5:30PM COUNCIL CHAMBERS& LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL 1212 AVENUE M, HUNTSVILLE,TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two woridng days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The Annual Service Reception to thank the volunteer members of the City's Boards, Commissions,and Committees,which may be attended by a quorum of Councilmembers. No formal action will be taken by the City Council during this event. The meeting is open to the public. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the September 25, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletK.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: d� TIME OF POSTING: °aZ'�� P AW TAKEN DOWN: c( Lee we ,City Secretary �� � a� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern M Ift Joe Emmett,Ward 1 James Fitch,Position 1 ��ard Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 / Clyde Loll,Ward 4 ANNUAL SERVICE RECEPTION TUESDAY,SEPTEMBER 25,2012—5:30PM COUNCIL CHAMBERS& LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL 1212 AVENUE M, HUNTSVILLE,TX,77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two worldng days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The Annual Service Reception to thank the volunteer members of the City's Boards, Commissions,and Committees,which may be attended by a quorum of Councilmembers. No formal action will be taken by the City Council during this event. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 25, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletK.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING:C� TIME OF POSTING: TAKEN DOWN ward,City Secrete :�'�GJ��� j CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tern Joe Emmett,Ward 1 James Fitch,Position 1 �iad' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP&SPECIAL SESSION(7:15 PM) TUESDAY,SEPTEMBER 25,2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL,1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[7:16PM]—COUNCIL CHAMBER—Council will hear a presentation on FEMA-related options for the tornado shelter. SPECIAL SESSION[To follow upon conclusion of the workshop] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda—2 minutes per speaker b. Related to any matter on the agenda—5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion,and possible action to authorize the Mayor, Interim City Manager,and/or City Manager to apply for and accept, if awarded, and implement a request for an amendment to the Texas Department of Emergency Management (TEDMYFEMA for no more than an additional $1,850,810.00 for the Community Safe Room and approve Resolution 2012-33 in support of same,2nd reading.[Dr.Sherry McKibben,Community Development Specialist] S. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. [Mayor Woodward] 6. RECONVENE a. Take action,if necessary,on items addressed during Executive Session. 7. PUBLIC COMMENT a. Related to any City business—2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers,and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such dosed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consultation with counsel on legal matters; 551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment,employment,evaluation, reassignment,duties, discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.067-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 25,2012,City Council A a was posted on the City Hall bulletin board,s place convenient and readily accessi to general public at all times,and to the City's webaite,www.h lietx.gov,in compliance with Chapter 551,Texas Govemrrartt Code. DATE OF POSTING: TIME OF POSTING: artJ m1� woodwa , TAKEN DOWN: l GT ( arn96 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,Position 3,Mayor Pro Tem Joe Emmett,Ward 1 James Fitch,Position 1 �c�°'' Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Keith D.Olson,Position 4 Clyde Loll,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP&SPECIAL SESSION(7:15 PM) TUESDAY,SEPTEMBER 25,2012 COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL,1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. WORKSHOP[7:15PM]-COUNCIL CHAMBER-Council will hear a presentation on FEMA-related options for the tornado shelter. SPECIAL SESSION[To follow upon conclusion of the workshop] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas,one state,under God,one,and indivisible. 3. PUBLIC COMMENT a. Related to any City business not on the agenda-2 minutes per speaker b. Related to any matter on the agenda-5 minutes per speaker 4. STATUTORY AGENDA a. Presentation, discussion,and possible action to authorize the Mayor,Interim City Manager,and/or City Manager to apply for and accept, if awarded, and implement a request for an amendment to the Texas Department of Emergency Management (TEDM)/FEMA for no more than an additional $1,850,810.00 for the Community Safe Room and approve Resolution 2012-33 in support of same,2nd reading.[Dr.Sherry McKibben,Community Development Specialist] 5. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074- personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager. [Mayor Woodward] 6. RECONVENE a. Take action,'If necessary,on items addressed during Executive Session. 7. PUBLIC COMMENT a. Related to any City business-2 minutes per speaker S. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor,Councilmembers,and City staff for which no action will be discussed or taken.) 10. ADJOURNMENT 'if,during the course of the meeting and discussion of any items covered by this notice,City Council detenrines that a Closed or Executive session of the Council is required,then such dosed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters; 551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift;551.074—personnel matters regarding the appointment,employment, evaluation, reassignment, duties, discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. if a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,0 necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,city Secretary,do hereby certify thet a copy of the September 25,2012,City Council Agenda on the city Ilstin board,a place convenient and readily bit to t general public at ett times,end to the City s he,www.hunts Iletir.go ,in complia with pter 551,Texas Govemment Code. / DATE OF POSTING: TIME OF POSTING: H f arrt/pmJ q oodward,City ary TAKEN DOWN: a �pm 4. WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER-AT-LARGE CITY REPRESENTATIVE y m JAMES FITCH, COUNCIL MEMBER T CIO rn DEBORAH GILBERT, ASSISTANT DIRECTOR LES METZLER, DIRECTOR OX n na N REGULAR.SESSION C=3 O SEPTEMBER 26, 2012 2:00 P.M. o WALKER COUNTY COMMISSIONERS COURTROOM ;� i Z 1100 UNIVERSITY AVENUE �1 AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. Il. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve Minutes from meeting dated June 26,2012. 2. Discuss and/or approve renewal of the CritiCall Elite maintenance contract beginning October 1, 2012 through September 30,2013 in the amount of$999.00 from budgeted funds. 3. Discuss and/or approve renewal of the ATO (A Third Opinion) Cybertech Recorder maintenance contract beginning October 1, 2012 through September 30,2013 in the amount of$3,889.00 from budgeted funds. 4. Discuss and/or approve renewal of the Texas Communications maintenance contract beginning October 1, 2012 through September 30, 2013 in the amount of $3,960.00 from budgeted funds. 5. Discuss and/or approve renewal of the Mustang Cat Generator maintenance contract beginning October 1, 2012 through September 30, 2013 in the amount of $5,727.75 from budgeted funds. 6. Discuss and/or approve renewal of the Priority Dispatch ProQA Paramount software maintenance contract beginning October 1, 2012 through September 30, 2013 in the amount of$5,685.00 from Budgeted Funds. 7. Discuss and/or approve renewal of the Integrated Computer Systems (ICS) software support services (SSS) level III for Computer Aided Dispatch (CAD) software beginning October 1, 2012 through September 30, 2013 in the amount of$12,239.21 from budgeted funds. 8. Discuss and/or approve utilizing 911 Emergency Assist and agreeing to the terms of Use for Data Recipients. 9. Discuss and/or approve appointment or re-appointment of a Chairman for this board. INFORMATION ITEMS A. Discussion regarding radio consoles—Lloyd Waugh with Motorola B. Citizen Input C. Media VI. ADJOURN On this September 21,2012,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Director/ I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board,is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on September 21,2012,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.IDA yc)5�j �c WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES,JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER-AT-LARGE j CITY REPRESENTATIVE v (I1 JAMES FITCH, COUNCIL MEMBER : m DEBORAH GILBERT, ASSISTANT DIRECTOR O O LES METZLER, DIRECTOR o REGULAR SESSION �, O SEPTEMBER 26, 2012 2:00 P.M. c� �—I CD WALKER COUNTY COMMISSIONERS COURTROOM � I�Z G , 1Y 100 UNIVERSITY AVENUE AGENDA I. CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55.1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub-chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub-chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and/or approve Minutes from meeting dated June 26,2012. 2. Discuss and/or approve renewal of the CritiCall Elite maintenance contract beginning October 1, 2012 through September 30,2013 in the amount of$999.00 from budgeted funds. 3. Discuss and/or approve renewal of the ATO (A Third Opinion) Cybertech Recorder maintenance contract beginning October 1, 2012 through September 30,2013 in the amount of$3,889.00 from budgeted funds. 4. Discuss and/or approve renewal of the Texas Communications maintenance contract beginning October 1, 2012 through September 30, 2013 in the amount of $3,960.00 from budgeted funds. 5. Discuss and/or approve renewal of the Mustang Cat Generator maintenance contract beginning October 1, 2012 through September 30, 2013 in the amount of $5,727.75 from budgeted funds. 6. Discuss and/or approve renewal of the Priority Dispatch ProQA Paramount software maintenance contract beginning October 1, 2012 through September 30, 2013 in the amount of$5,685.00 from Budgeted Funds. 7. Discuss and/or approve renewal of the Integrated Computer Systems (ICS) software support services (SSS) level III for Computer Aided Dispatch (CAD) software beginning October 1, 2012 through September 30, 2013 in the amount of$12,239.21 from budgeted funds. 8. Discuss and/or approve utilizing 911 Emergency Assist and agreeing to the terms of Use for Data Recipients. 9. Discuss and/or approve appointment or re-appointment of a Chairman for this board. INFORMATION ITEMS A. Discussion regarding radio consoles—Lloyd Waugh with Motorola B. Citizen Input C. Media V1. ADJOURN On this September 21,2012,notice was filed with the Administrative Secretary of the County Judge,and an original copy was placed on the main entrance of the Walker County Courthouse on this said date. Les Metzler, Directo I,the undersigned County Clerk,do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice,and I posted a true and correct copy of said notice on the Courthouse door of Huntsville,Texas,and at a place readily accessible to the general public at all times on September 21,2012,and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. VC)3� i� C�l -, CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ` Beth Newton Sandra Hanscom CM1 _�_ Marilyn Soffar Leroy Hilton 1 S.O.Woods,Jr. PLANNING &ZONING COMMISSION AGENDA SEPTEMBER 27,2012 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of September 6, 2012. 5. PUBLIC HEARING to take testimony concerning a request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett- Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th Street to 15th Street. 6. CONSIDER the request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett-Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th Street to 15th Street. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT ff,during the course of the meeting and discussion of any!tams covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code,Chapter 551,sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase, exchange,lease or value of real property;551.073-deliberation regarding a prospective gift;551.074-personnel matters regarding the appointment, employmen4 evaluation, reassignmen4 dudes, discipline, or dismissal of a public officer or employee; 551.076 - Implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation,and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the Septem 27,2012 Pla ing Zoning Commission Agenda was posted on the City Hall bulletin board, a pi ce convenient and readily accessible to he neral public t all 'mes, in co with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: 'D Lee Woodward, ity Secretary TAKEN DOWN: '--rL' dt- CITY OF HUNTSVILLE, TEXAS Eric Johnston,Chairman David Anderson ( Beth Newton Sandra Hanscom � Marilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING & ZONING COMMISSION AGENDA SEPTEMBER 27,2012 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag-Honor the Texas Flag,1 pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of September 6, 2012. 5. PUBLIC HEARING to take testimony concerning a request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett- Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th Street to 15th Street. 6. CONSIDER the request for a change in the zoning classification from Management to Neighborhood Conservation for Lots 13-15, Block 2; Lots 1-8 Block 3; Lots 1 and 2, Block 4; and Lots 1-10 and 14-19, Block 13 of the Gibbs-Pritchett-Abercrombie Subdivision; and Lot 11 of the Smither Subdivision generally located in the 1300 to 1500 blocks of Avenue Q and Avenue O and from 13th Street to 15th Street. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT If,during the course of the meeting and discussion of any items covered by this notice,the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071-consulhtlon with counsel on legal matters;551.072-deliberation regarding purchase, exchsnge,lease or value of real property;551.073-deliberation regarding a prospective gilt 551.074-personnel matters regarding the appointment employment, evaluation, reassignment' duties, discipline, or dismissal of a public officer or employee, 551.076 - implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the September 27 2012 Plannin 8 Z 'ng Commission Agenda was posted on the City Hall bulletin board, a plac conv nient and readily accessible to th ge I public t I time , in compliance with Chapter 551, Texas Government Code. G� DATE OF POSTING: TIME OF POSTING: D C-1 Lee Woodward,City Secretary TAKEN DOWN: