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Monthly Posted Agenda - 8/1/2012
CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 IL Keith D. Olson, At -Large Position 4 Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, AUGUST 2, 2012, 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments or budget c. Finance reports d. Policies and fee schedule 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the August 2, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: I i I )°a TIME OF POSTING: DATE TAKEN DOWN: C� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 �01 Joe Emmett, Ward 1 , Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, AUGUST 2, 2012, 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments or budget c. Finance reports d. Policies and fee schedule 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the August 2, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleb(.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 7 1°l_,� I )ID TIME OF POSTING: DATE TAKEN DOWN 3'. 3 � 4LWOOdwed, City Secre ry CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Beth Newton Sandra Hansocm 8% Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA AUGUST 2, 2012 at 5:30 PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of June 21, 2012. 5. CONSIDER the 2012 -2013 Meeting Schedule and Submission Deadlines 6. PUBLIC HEARING on the Variance Request for relief from Chapter 5, Table 5 -1 of the Development Code concerning the reduction in a front setback and the minimum lot area for the John Kerr Smither 0.7108 Acre Tract subdivision located in the block fronting both 8th and 9th Streets and University Avenue, in the City limits of Huntsville. 7. CONSIDER the Variance Request AND Final Plat of John Kerr Smither 0.7108 Acre Tract subdivision located in the block fronting both 8th and 9th Streets and University Avenue, in the City limits of Huntsville. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of cornmunity interest from the Commission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission Is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters, 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters so authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, H necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 2, 2 12 P n ing & Zoni Commi ion Agend as posted on the City Hall bulletin board, a place conven'ent and dily accessible to the general publ at II imes, i c pii h Chapte 5 1, Texas Govemment Code. 3 DATE OF POSTING: I TIME OF POSTING: Q� Q Lee Woodward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Beth Newton Sandra Hansocm �M �� Marilyn Soffar �� Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA AUGUST 2, 2012 at 5:30 PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag -Honor the Texas Flag, l pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of June 21, 2012. 5. CONSIDER the 2012 -2013 Meeting Schedule and Submission Deadlines 6. PUBLIC HEARING on the Variance Request for relief from Chapter 5, Table 5 -1 of the Development Code concerning the reduction in a front setback and the minimum lot area for the John Kerr Smither 0.7108 Acre Tract subdivision located in the block fronting both 8t' and 9th Streets and University Avenue, in the City limits of Huntsville. 7. CONSIDER the Variance Request AND Final Plat of John Kerr Smither 0.7108 Acre Tract subdivision located in the block fronting both 8th and 9th Streets and University Avenue, in the City limits of Huntsville. 8. PUBLIC COMMENTS 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Comrnission and City Staff for which no action will be discussed or taken. 10. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment' employmen4 evaluation, resssignmerht, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation, and/or other matters as authorized under the Texas Government Code . ff a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, ff necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the August 2, 012 Planning & Z ning Commission Agenda was pos on the City Hall bulletin board, a place co venient d readily accessible to the gen alp li at all ti es, in om liance with Chapter 551, exa Government Code. 2 DATE OF POSTING: 2 � 2 TIME OF POSTING: I Lee Woodward, City Secretary TAKEN DOWN: V81 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:00 PM) - REGULAR SESSION (6:OOPM) TUESDAY, AUGUST 7, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION (5:00 PM) — The City Council will discuss the proposed budget and tax rate for FY12 -13. REGULAR SESSION [6:0O13M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Report on YMCA mission trip to San Francisco — Sandra Clifton 4. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on July 17, 2012 and Budget Workshop held on July 31, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -34, amending the budget for FYI 1-12. [Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -33 calling the November 6, 2012 municipal general election for the purpose of electing four (4) At -Large Councilmembers, single reading required. [Lee Woodward, City Secretary] b. Presentation, discussion, and possible action to approve Ordinance 2012 -35 amending the traffic schedule by ratifying stop signs on Robinson Creek Parkway at Memorial Hospital Drive, 1st reading. [Aron Kulhavy] c. Presentation, discussion, and possible action to approve Ordinance 2012 -36 relating to speed zones on FM 247 in areas of the city of Huntsville with speeds in excess of thirty (30) miles per hour, 1st reading. [Aron Kulhavy] d. Presentation, discussion, and possible action to award bid for the replacement of the sewer line and storm drainage infrastructure from 2& Street to 21" Street. [Aron Kulhavy] e. Presentation, discussion, and possible action to place a proposal on a future agenda to increase total tax revenues from properties on the tax roll in the preceding tax year by a percentage which exceeds the lower of the rollback tax rate or the effective tax rate as calculated under Chapter 26 of the Tax Code, roll call vote. [Winston Duke, Finance Director] f. Presentation, discussion, and possible action to set the dates for two public hearings on proposal in item 6e. [Winston Duke, Finance Director] MAYORICITY COUNCIL AND CITY MANAGER REPORT a. Discussion on the selection of a permanent City Manager, standing item. [Mayor Woodward] b. Discussion on the FY 12 -13 budget, standing item. [Mayor Woodward] c. Discussion on the proposed SHSU Research Park, standing item. [Mayor Woodward] d. Presentation, discussion, and possible action on local option liquor petition submitted to the City Secretary on June 19, 2012. [Mayor Woodward] e. Presentation, discussion, and possible action on nominations for boards and commissions. [Mayor Woodward] f. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 8. PUBLIC COMMENT a. Related to any City business - 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 7, 2012, City Council Agenda was posted on the City Hall bulletin board, a place co fvsn,,� nt and readily accessible to the general puWjc at all times, and to the City website, www.hunteviiletx.gov, in compliance wkh Chapt 55Texas Government Code. � I � DATE OF POSTING: I V / /I TIME OF POSTING: a pm 0o a ,City acretary TAKEN DOWN: a M CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom Joe Emmett, Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:00 PM) - REGULAR SESSION (6:0013M) TUESDAY, AUGUST 7, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION (5:00 PM) — The City Council will discuss the proposed budget and tax rate for FYI 2-13. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Report on YMCA mission trip to San Francisco — Sandra Clifton 4. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker S. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on July 17, 2012 and Budget Workshop held on July 31, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -34, amending the budget for FY11 -12. [Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -33 calling the November 6, 2012 municipal general election for the purpose of electing four (4) At -Large Councilmembers, single reading required. [Lee Woodward, City Secretary] b. Presentation, discussion, and possible action to approve Ordinance 2012 -35 amending the traffic schedule by ratifying stop signs on Robinson Creek Parkway at Memorial Hospital Drive, 1s' reading. [Aron Kulhavy] c. Presentation, discussion, and possible action to approve Ordinance 2012 -36 relating to speed zones on FM 247 in areas of the city of Huntsville with speeds in excess of thirty (30) miles per hour, i$` reading. [Aron Kulhavy] d. Presentation, discussion, and possible action to award bid for the replacement of the sewer line and storm drainage infrastructure from 20"' Street to 21 6t Street. [Aron Kulhavy] e. Presentation, discussion, and possible action to place a proposal on a future agenda to increase total tax revenues from properties on the tax roll in the preceding tax year by a percentage which exceeds the lower of the rollback tax rate or the effective tax rate as calculated under Chapter 26 of the Tax Code, roll call vote. [Winston Duke, Finance Director] f. Presentation, discussion, and possible action to set the dates for two public hearings on proposal in item 6e. [Winston Duke, Finance Director] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion on the selection of a permanent City Manager, standing item. [Mayor Woodward] b. Discussion on the FY 12 -13 budget, standing item. [Mayor Woodward] c. Discussion on the proposed SHSU Research Park, standing item. [Mayor Woodward] d. Presentation, discussion, and possible action on local option liquor petition submitted to the City Secretary on June 19, 2012. [Mayor Woodward] e. Presentation, discussion, and possible action on nominations for boards and commissions. [Mayor Woodward] f. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. PUBLIC COMMENT a. Related to any City business - 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 7, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convents t and readily accessible to the general publ t all times, and to the City's website, www.huntsvillebr.gov, In compliance with Chaff 5051, axes Government Code. (� DATE OF POSTING: d) O'` TIME OF POSTING: a m a , City Sec TAKEN DOWN: 8 m Dan Jones, Chair Dr. Bobby Lane Reggie Lepley James Patton Jacob Donellan CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Chuck Pinto, Interim City Manager, Ex- Officio NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:OOPM) WEDNESDAY, AUGUST 8, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M David Zeller, Ex- Officio Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the August 8, 2012, Natural Preservation Ad Hoc Committee Agendaifvas—ppeted on the City Hall bulletin board, a place convenient and readily accessible to the general publip —gt all times, and the City's websits, www.huntsvilletx.gov, in compliages with Chapter 551, Texas Government Code. f \ DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: `1 I 1�� )�) 0 r)r� Dan Jones, Chair Dr. Bobby Lane Reggie Lepley James Patton Jacob Donellan CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor k GH Chuck Pinto, Interim City Manager, Ex- Officio NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:00PM) WEDNESDAY, AUGUST 8, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M David Zeller, Ex- Officio Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:00PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the August 8, 2012, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's websits, www.huntsviiletx.gov, in complliia ce with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: Coodward, City rata TAKEN DOWN: CITY OF HUNTSVILL& TEXAS Mayor. Mac Woodward Cheryl Spencer, Chair RV Lee Jamison, Vice Ch. James R. Barnes �� Robert Ernst Sam Moak N 0 * Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease, Ex- Officio MAIN STREET ADVISORY BOARD Thursday, August 9, 2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the June meeting. IV. Consider and /or approve the signage design & grant request for the Main Street office. V. Committee Reports: a. Chair Person's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe i. Infrastructure Updates - Courthouse Plaza, Sidewalks and Signage ii. Work Plan Update - Set goals and approve at September meeting VI. Downtown Events: L Downtown Farmers Market - Every Saturday May - August ii. Main Street Music Series - Every Friday August 31- September 28 iii. Fair on the Square - October 6 from 10 -5 p.m. iv. Scare on the Square - October 27 from 5 -7:30 p.m. VII. Open Discussion VIII. Adjourn the meeting -Next meeting will be Friday, September 14, 2012. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: lS. Time of Posting: (C7 , ar-,,\ Date Taken D wn: Poste . Lee odward, Ci ecretary CITY OF HUNTSVILLE, TEXAS Mayor. Mac Woodward Cheryl Spencer, Chair Lee Jamison, Vice Ch. James R. Barnes Robert Ernst Sam Moak I* Ovi Laura Bruns Scott Dornbush Karl Collins Ferne Frosch Linda Pease, Ex- Officio MAIN STREET ADVISORY BOARD Thursday, August 9, 2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA item Action I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the June meeting. IV. Consider and /or approve the signage design & grant request for the Main Street office. V. Committee Reports: a. Chair Person's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe L Infrastructure Updates - Courthouse Plaza, Sidewalks and Signage ii. Work Plan Update - Set goals and approve at September meeting VI. Downtown Events: i. Downtown Farmers Market - Every Saturday May - August ii. Main Street Music Series -Every Friday August 31- September 28 iii. Fair on the Square - October 6 from 10 -5 p.m. iv. Scare on the Square - October 27 from 5 -7:30 p.m. VII. Open Discussion VIII. Adjourn the meeting -Next meeting will be Friday, September 14, 2012. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: b I L� G ("\ Time of Posting: 60 �1 Date Taken I*wn: A \ Lee CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co -Chair Everrett Moore Desiree Cortez Dessie Cherry, Co -Chair Paula Armstrong Kealy York Lane Molitor Shannon Duncan Claire Donovan Michelle Spencer Aliyah Houston Brenda Grahmann Anthony Ormsbee Renee Pritchard Kyle McKenzie Ethel Monroy Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, AUGUST 9, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the AUGUST 9, 2012, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a p convenient and readily accessible to the general public I times, and the City's website, www.huntsvilletx.gov, in liance with Chapter 551, Texas Government Code. DATE OF POSTING: �aa��% TIME OF POSTING: ' °` ' O�� Lee ard, City r, TAKEN DOWN: am/om CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Everrett Moore Desiree Cortez Dessie Cherry, Co -Chair Kealy York Lane Molitor Paula Armstrong Shannon Duncan Claire Donovan Michelle Spencer Aliyah Houston Brenda Grahmann Anthony Ormsbee Renee Pritchard Kyle McKenzie Ethel Monroy Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, AUGUST 9, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the AUGUST 9, 2012, Youth A vi Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at I times, and the City's website, www.huntsvilletx.gov, in c mpli nce with Chapter 551, Texas Government Code. DATE OF POSTING: __?III �� TIME OF POSTING: ' O Lee oodward, City Secretary TAKEN DOWN: am/om CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co -Chair Everrett Moore Desiree Cortez Dessie Cherry, Co -Chair Kealy York Lane Molitor Paula Armstrong Shannon Duncan d Claire Donovan Michelle Spencer Aliyah Houston Brenda Grahmann Anthony Ormsbee Renee Pritchard Kyle McKenzie Ethel Monroy Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD AMENDED AGENDA RETREAT (5 PM — 6:30 PM) THURSDAY, AUGUST 9, 2012 CITY HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 1212 AVEN' 1216 14TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291- 5403), two working days prior to the meeting for appropriate arrangements. The Youth Advisory Board will meet in retreat to review the year and discuss the direction of the Board for the future. This retreat is open to the public. Refreshments will be served, so an RSVP to Anthony Ormsbee at aormsbee @saafehouse.org on or before August 71 2012 would be greatly appreciated, if possible. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, dudes, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the August 9, 2012, Youth Wsory Board Agenda was posted on the City Hall bulletin board, s lace convenient and readily accessible to the general put is all times, and t City's website, N I -�� U - - www.huntsvilletx.gov, in ompl' ce ^with Chapter 551, Texas Govern on Ck DATE OF POSTING: � O� 7 TIME OF POSTING: 0o ward, Ci rata TAKEN DOWN: am/pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co -Chair Everrett Moore Desiree Cortez Dessie Cherry, Co -Chair Kealy York Lane Molitor Paula Armstrong Shannon Duncan Cfi +� Claire Donovan Michelle Spencer Aliyah Houston Brenda Grahmann Anthony Ormsbee Renee Pritchard Kyle McKenzie Ethel Monroy Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD AMENDED AGENDA REGULAR 668810N (4o3GPM) RETREAT (5 PM — 6:30 PM) THURSDAY, AUGUST 9, 2012 CITY HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 1212 AVENW&M 1216 14T" STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4m3GPMI 1.QA61rTQ- QRDDER The Youth Advisory Board will meet in retreat to review the year and discuss the direction of the Board for the future. This retreat is open to the public. Refreshments will be served, so an RSVP to Anthony Ormsbee at aormsbee@saafehouse.org on or before August 79 2012 would be greatly appreciated, if possible. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the August 9, 2012, Youth Advisory BoardlA nda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pub l' all timea�, nd to the City's website, www.huntsvilletx.gov, in lompli nce with Chapter 551, Texas Govemment DATE OF POSTING: TIME OF POSTING: Woodward, City Secretary TAKEN DOWN: anr/om PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans k Rhonda Reddock Maxia Farris �m Woody Woods ,k Nate Grigsby �H John K. Smither Keith Jenkins Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 13, 2012, 12:OOPM Huntsville City Hall -Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from June 11, 2012. B. Presentation, discussion and/or possible action on the update for the new baseball field. C. Presentation, discussion and/or possible action on the green space updates. D. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division d. Budget Updates 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for August 13, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compli nce with Chapter 551, Texas Gover m nt Code. Date of Posting: `b By: Time of Posting: �J L o dward, tity Se retary Taken Down: PARKS AND RECREATION ADVISORY BOARD MAYOR, MAC WOODWARD Marcus Evans RV Rhonda Reddock Maxia Farris CON Woody Woods Nate Grigsby �H John K. Smither Keith Jenkins Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 13, 2012, 12:OOPM Huntsville City Hall -Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from June 11, 2012. B. Presentation, discussion and/or possible action on the update for the new baseball field. C. Presentation, discussion and/or possible action on the green space updates. D. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Parks Division b. Aquatics Division c. Recreation Division d. Budget Updates 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for August 13, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in com liance wi h Chapter 551, Texas Govern e t Code. Date of Posting: $ I00-� - / n_ Time of Posting: . 4E Taken Down: City Dalene Zender Sam Dominey Ronnie White CITY OF HUNTSVILLE, TEXAS TAX INCREMENT REINVESTMENT ZONE BOARD OF DIRECTORS Wayne Barrett, Chair Danny Pierce Barry Shoemake David Moorman TIRZ BOARD OF DIRECTORS - MEETING AGENDA MONDAY, AUGUST 13, 2012 at 3:00 p.m. Conference Room CITY HALL, 1212 AVE. M, HUNTSVILLE, TEXAS Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mary Joyner, (936.291.5400) two worldng days prior to the meeting so appropriate arrangements can be made. CALL TO ORDER 2. REGULAR BUSINESS a. Consider approving the minutes of the July 29, 2011 b. Consideration, discussion, and possible approval of TIRZ Annual Reports, Project and Finance Plans (Schraeder & Cline) c. Consideration, discussion, and possible approval of TIRZ payments d. Discussion and updates related to development in the TIRZ 3. EXECUTIVE SESSION If, during the course of the meeting and discussion of items covered by this notice, Board determines that a closed or executive session of the Board is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the election, appointment and/or duties of one or more officers and/or employees; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or Other matters as authorized under the Texas Government Code. 4. ADJOURN CERTIFICATE I, Mary Joyner, do hereby certify that a copy of the August 13, 2012 TIRZ Board of Director's Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 8 - 1 a 1 3.1 TIME OF POSTING: r} ,a6 Mary Joyner, Executive Assistant Q,Ok ` IL Dalene Zander Sam Dominey Ronnie White CITY OF HUNTSVILLE, TEXAS TAX INCREMENT REINVESTMENT ZONE BOARD OF DIRECTORS Wayne Barrett, Chair TIRZ BOARD OF DIRECTORS - MEETING AGENDA MONDAY, AUGUST 13, 2012 at 3:00 p.m. Conference Room CITY HALL, 1212 AVE. M, HUNTSVILLE, TEXAS Danny Pierce Barry Shoemake David Moorman Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mary Joyner, (936.291.5400) two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER 2. REGULAR BUSINESS a. Consider approving the minutes of the July 29, 2011 b. Consideration, discussion, and possible approval of TIRZ Annual Reports, Project and Finance Plans (Schraeder & Cline) c. Consideration, discussion, and possible approval of TIRZ payments d. Discussion and updates related to development in the TIRZ 3. EXECUTIVE SESSION If, during the course of the meeting and discussion of items covered by this notice, Board determines that a closed or executive session of the Board is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the election, appointment and /or duties of one or more officers and/or employees; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or Other matters as authorized under the Texas Government Code. 4. ADJOURN CERTIFICATE I, Mary Joyner, do- hereby certify that a copy of the August 13, 2012 TIRZ Board of Director's Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 0. A), t a TIME OF POSTING: 9 a Mary- Joyner, Executive Assistant 9. m. CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom Joe Emmett, Ward 1 James Fitch, Position 1 ���tird a Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 SAM HOUSTON TEA PARTY MEETING (This is a Notice of Possible Quorum, not an event sponsored by the City of Huntsville) MONDAY, AUGUST 13, 2012 — 5:30PM HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121614TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The Sam Houston Tea Party is hosting a public meeting to discuss area Economic Development planning. This is a public meeting which may be attended by a quorum of Councilmembers. No formal action will be taken by the City Council during this event. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 13, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Govern t Code. DATE OF POSTING: <& I (, I OR �-D , -n TIME OF POSTING: l� , TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom Joe Emmett , Ward 1 James Fitch, Position 1 card Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 SAM HOUSTON TEA PARTY MEETING (This is a Notice of Possible Quorum, not an event sponsored by the City of Huntsville) MONDAY, AUGUST 13, 2012 — 5:30PM HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121614TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The Sam Houston Tea Party is hosting a public meeting to discuss area Economic Development planning. This is a public meeting which may be attended by a quorum of Councilmembers. No formal action will be taken by the City Council during this event. The meeting is open to the public. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the August 13, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's we/Ibsite, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. � DATE OF POSTING: �� � ,(, I � 0 1 TIME OF POSTING: TAKEN DOWN: RIEWMA Lee Voodward, City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom 4 1 Joe Emmett, Ward 1 James Fitch, Position 1 *70k Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORK SESSION (5:OOPM) TUESDAY, AUGUST 14, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORK SESSION [5:00PM] 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION a. The Council will discuss the effective tax rate and calculation b. The Council will discuss the proposed budget for FY12 -13. 3. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 14, 2012, City C Agenda was posted on the City Hall bulletin board, a place co ven t and readily accessible to the general public at aJltImes, and t the sty's website, wv�luntsvilletx.gov, in compliance with Chapt4r 5511 Texas Govemment Code. I , I 1 DATE OF POSTING: TIME OF POSTING: V ICJ [ amlip+_ �J Lee W ard, City Secretary TAKEN DOWN: eMpm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � Joe Emmett, Ward 1 James Fitch, Position 1 �t °� Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORK SESSION (5:00PM) TUESDAY, AUGUST 14, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. WORK SESSION [5:OOPM] 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION a. The Council will discuss the effective tax rate and calculation b. The Council will discuss the proposed budget for FY12 -13. 3. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. ff a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 14, 2012, City Council A nda was posted on the City Hall bulletin board, a place conven'ent and readily accessible to the general public at all times, and to the Cl website, in compliance with Cho 551 Texas Government Code. DATE OF POSTING: TIME OF POSTING: arii/ooL Lee or , City Secretary TAKEN DOWN: am/pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday, August 16,2012,8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIONICONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Discussion of budget and tax rate d. Finance Reports e. Policies f. Fees 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the August 16, 2012, Finance Committee Meeting Agenda was posted on tl bulletin board, a place convenient and readily accessible to the general public I times, and to website, www.huntsvill .g v, in compliance with Chapter 551, Tex s G rnm nt e DATE OF POSTING- OF POSTING: [, Lee ar , City Secretaty DATE TAKEN DOWN: '6 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 IL Keith D. Olson, At -Large Position 4 d Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA Thursday, August 16, 2012, 8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two woridng days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget Amendments c. Discussion of budget and tax rate d. Finance Reports e. Policies f. Fees 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the August 16, 2012, Finance Committee Meeting Agend s posted on the City Hall bulletin board, a place convenient and readily accessible to the ge ral public at all imes, and to a City's website, www.huntsvilleltK.gov, in compliance with Chapter 551, Te s pt ernme t C e. DATE OF POSTING: �l C) I TIME OF POSTING: Lee ward, City Secrete DATE TAKEN DOWN: d r__) ' � Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews IL James Patton Percy Howard 0„ r d . Joyce Robinson Candyce Dixon Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, August 16, 2012, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of June 21, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on county agencies being responsible for upkeep of cemeteries. E. Presentation, discussion and/or possible action on the additions to the Oakwood Cemetery walking tour map. F. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemet Advisory Bo rd agenda for August 16, 2012, w pos ed on the City Hall bulletin board, a place convenient and readily acc ssible to a neral public at all times, in compl ncce ith Chapter 551, Texas Govemment Code. Date of Posting: \ Time of Posting: 1 Lee o dward, City acre Taken Down: Huntsville Cemetery Advisory Board Mayor Mac Woodward Gene Barrett Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews Percy Howard d �N�� James Patton Joyce Robinson Candyce Dixon Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, August 16, 2012, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 -294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of June 21, 2012. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on county agencies being responsible for upkeep of cemeteries. E. Presentation, discussion and/or possible action on the additions to the Oakwood Cemetery walking tour map. F. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for August 16, 2012, was posted on the City Hall bulletin board, a place conveni and readil 7ssible to general public at all times, in compliance iitth hapter 551, Texas Government Code. I Date of Posting: \ n Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair Dan McDaniels, Vice -Chair Lt. Margil Flores Chuck Ellis Rt John McManners Jim Balzaretti Gerald Norwood Jacob Bullion GHQ ' Charlotte Oleinik Bill Butler Joe Clark Bill Gibson Tom Fordyce CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, AUGUST 16, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the August 16, 2012, City of Huntsville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible the general public at all , and to the City's websits, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: a6 1 ` , TIME OF POSTING: �cn � L elf 1 oodward, City Secretary TAKEN DOWN: o I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen, Chair Dan McDaniels, Vice -Chair Lt. Margil Flores Chuck Ellis John McManners Jim Balzaretti Rt Gerald Norwood Jacob Bullion oa_, Charlotte Oleinik Bill Butler ��' Joe Clark Bill Gibson Tom Fordyce CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, AUGUST 16, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the August 15, 2012, City of Huntsville, Texas Veterans 4ffairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at I times, and to the City's websits, www.huntsvilletx.gov, in compl' nce with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: a. — n y 1 Lee odwa ,City Secretary TAKEN DOWN: 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom R Joe Emmett, Ward 1 James Fitch, Position 1 �c� °� ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORK SESSION (5:0012M) MONDAY, AUGUST 20, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two woridng days prior to the meeting for appropriate arrangements. WORK SESSION [5:OOPM] 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION a. The Council will discuss the effective tax rate and calculation. b. The Council will discuss the proposed budget for FYI 2-13. 3. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the August 20, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilk tx.gov, in compliance with Chaptgr 551, Texas Government Code. _ DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro To ' Joe Emmett, Ward 1 James Fitch, Position 1 ���aJ Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORK SESSION (5:0013M) MONDAY, AUGUST 20, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. WORK SESSION [5:0013M] 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION a. The Council will discuss the effective tax rate and calculation. b. The Council will discuss the proposed budget for FY12 -13. 3. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; andlor other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 20, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public II times, a the City's website, ntsvilletx.gov, In compliance with Chaa� 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: I TAKEN DOWN: CQ� (}t7 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 �c d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, AUGUST 21, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Recognition of Procurement Manager Billie Smith, CPPB, on receiving her Certified Public Purchasing Officer (CPPO) certification. Recognition of donors and employee contributions to Employee Summer Picnic. Report on YMCA mission trip to San Francisco — Sandra Clifton 4. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on August 7, 2012 and the budget workshop of August 14, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -36 relating to speed zones on FM 247 in areas of the city of Huntsville with speeds in excess of thirty (30) miles per hour, 2nd reading. [Aron Kulhavy] c. Approve Ordinance 2012 -37, amending the budget for FY11 -12. [Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve the 2012 Joint Election Agreement and Election Services Contract with Walker County for the 2012 election cycle. [Lee Woodward, City Secretary] b. Presentation, discussion, and possible action to approve payments and transfers from the TIRZ fund to pay Ravenwood Village, Ltd. (Developer) $151,061.43 life -to -date increment property tax (related to infrastructure installed); reimburse the City's General Fund $28,211.00 for administrative costs (TIRZ consultant); transfer $76,769.37 in forfeited monies to City's General Fund; transfer $16,992.07 in interest to the General Fund. [Winston Duke, Finance Director] c. Presentation, discussion, and possible action to approve Ordinance 2012 -35 amending the traffic schedule by ratifying stop signs on Robinson Creek Parkway at Memorial Hospital Drive, 2nd reading. [Aron Kulhavy] d. Presentation, discussion, and possible action to approve Resolution 2012 -27 supporting a settlement regarding transfer of operational control of Entergy's transmission system to the Midwest Independent Transmission Operation. [Leonard Schneider, City Attorney] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion on the selection of a permanent City Manager, standing item. [Mayor Woodward] b. Discussion on the FY 12 -13 budget, standing item. [Mayor Woodward] c. Presentation, discussion, and possible action on nominations for boards and commissions. [Mayor Woodward] d. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. S. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071 — consultation with counsel on legal matters and procedures regarding sale of wastewater effluent to Montgomery County Municipal Utility Districts 8 and 9. [Carol Reed, Director of Public Utilities] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 21, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, huntsvilletx.gov, in compliance with Chapter 51, Tor in Code. ` n DATE OF POSTING: %_ I l lot 1 D , 1 / TIME OF POSTING: Q� a TAKEN DOWN: ) /tom CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom � Joe Emmett, Ward 1 James Fitch, Position 1 1110 ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:0012M) TUESDAY, AUGUST 21, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM1 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Recognition of Procurement Manager Billie Smith, CPPB, on receiving her Certified Public Purchasing Officer (CPPO) certification. Recognition of donors and employee contributions to Employee Summer Picnic. Report on YMCA mission trip to San Francisco — Sandra Clifton 4. PUBLIC COMMENT a. Related to any City business not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on August 7, 2012 and the budget workshop of August 14, 2012. [Lee Woodward, City Secretary] b. Approve Ordinance 2012 -36 relating to speed zones on FM 247 in areas of the city of Huntsville with speeds in excess of thirty (30) miles per hour, 2"d reading. [Aron Kulhavy] c. Approve Ordinance 2012 -37, amending the budget for FY11 -12. [Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve the 2012 Joint Election Agreement and Election Services Contract with Walker County for the 2012 election cycle. [Lee Woodward, City Secretary] b. Presentation, discussion, and possible action to approve payments and transfers from the TIRZ fund to pay Ravenwood Village, Ltd. (Developer) $151,061.43 life -to -date increment property tax (related to infrastructure installed); reimburse the City's General Fund $28,211.00 for administrative costs (TIRZ consultant); transfer $76,769.37 in forfeited monies to City's General Fund; transfer $16,992.07 in interest to the General Fund. [Winston Duke, Finance Director] c. Presentation, discussion, and possible action to approve Ordinance 2012 -35 amending the traffic schedule by ratifying stop signs on Robinson Creek Parkway at Memorial Hospital Drive, 2"d reading. [Aron Kulhavy] d. Presentation, discussion, and possible action to approve Resolution 2012 -27 supporting a settlement regarding transfer of operational control of Entergy's transmission system to the Midwest Independent Transmission Operation. [Leonard Schneider, City Attorney] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion on the selection of a permanent City Manager, standing item. [Mayor Woodward] b. Discussion on the FY 12 -13 budget, standing item. [Mayor Woodward] c. Presentation, discussion, and possible action on nominations for boards and commissions. [Mayor Woodward] d. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. S. PUBLIC COMMENT a. Related to any City business — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Section 551.071 - consultation with counsel on legal matters and procedures regarding sale of wastewater effluent to Montgomery County Municipal Utility Districts 8 and 9. [Carol Reed, Director of Public Utilities] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Les Woodward, City Secretary, do hereby certify that a copy of the August 21, 2012, City Council Agenda was posted on the City Hall bulletin board, a piece con nisnt and readily accessible to the general public at all times, and he City's websfte, .huntsvillatx.gov, In compliance with Chapterf , , T�^Government Code. DATE OF POSTING: I lP 11 of I D I TIME OF POSTING: ry TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Joe Emmett, Ward 1 Don H. Johnson, Position 3, Mayor Pro Tem Ward 2 James Fitch, Position 1 4welpt d0 Tish Humphrey, Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION FOR PUBLIC HEARING (6:0013M) WEDNESDAY, AUGUST 22, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two woridng days prior to the meeting for appropriate arrangements. SPECIAL SESSION FOR PUBLIC HEARING [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC HEARING Notice of Public Hearing on Tax Increase The City of Huntsville will hold two public hearings on a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year at a tax rate of $0.4206 per $100 of taxable value. The first public hearing will be held on August 22. 2012 at 6 Dm at City Hall. 1212 Avenue M. Huntsville, Texas, 77340. The second public hearing will be held on August 29. 2012 at 6 Dm at City Hall, 1212 Avenue M. Huntsville, Texas, 77340. Members of the public are encouraged to attend the hearings and express their views. The Council will not take action at this hearing to increase the tax rate, that will be considered at a special session on September 11, 2012, at 6 pm at City Hall, 1212 Avenue M, Huntsville, Texas, 77340. 4. ADJOURNMENT V, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 22, 2012, City o it Agenda wa sled on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, a to City's webs huntsvilletx.gov, in compliance with Chapt r 551, axes Government Code. DATE OF POSTING: 1 TIME OF POSTING: O� am(p ) TAKEN DOWN: � � 1 ©� �J 8 pm 4L-. , C. refs CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 d• HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION FOR PUBLIC HEARING (6:OOPM) WEDNESDAY, AUGUST 22, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION FOR PUBLIC HEARING [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC HEARING Notice of Public Hearing on Tax Increase The City of Huntsville will hold two public hearings on a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year at a tax rate of $0.4206 per $100 of taxable value. The first public hearing will be held on August 22. 2012 at 6 Dm at City Hall. 1212 Avenue M. Huntsville, Texas, 77340. The second public hearing will be held on August 29 2012 at 6 Dm at City Hall 1212 Avenue M. Huntsville, Texas, 77340. Members of the public are encouraged to attend the hearings and express their views. The Council will not take action at this hearing to increase the tax rate, that will be considered at a special session on September 11, 2012, at 6 pm at City Hall, 1212 Avenue M, Huntsville, Texas, 77340. 4. ADJOURNMENT •ff, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 22, 2012, City Council Agenda was posted on the City Hall bulletin board, a place venie t and readily accessible to the general public at all times, and to the ity'a website, www.huntsvilletx.gov, in compliance with Chapt 551, xas Government Code. /� DATE OF POSTING: I 1 \ TIME OF POSTINGhI arn/� TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � Joe Emmett, Ward 1 James Fitch, Position 1 N#Vc0i Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION FOR PUBLIC HEARING (6:OOPM) WEDNESDAY, AUGUST 29, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need .auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION FOR PUBLIC HEARING [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC HEARING Notice of Public Hearing on Tax Increase The City of Huntsville will hold two public hearings on a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year at a tax rate of $0.4206 per $100 of taxable value. The first public hearing was held on August 22. 2012 at 6 Dm at City Hall, 1212 Avenue M. Huntsville, Texas, 77340. The second public hearing will be held on August 29. 2012 at 29. 2012 at 6pm at Ci�Hall, 1212 Avenue M. Huntsville. Texas. 77340at Ci�Hall, 1212 Avenue M. Huntsville. Texas. 77340. Members of the public are encouraged to attend the hearings and express their views. The Council will not take action at this hearing to increase the tax rate, that will be considered at a special session on September 11, 2012, at 6 pm at City Hall, 1212 Avenue M, Huntsville, Texas, 77340. 4. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the bulletin board, a place convenient and readily accessible to the general in compliance with Chapter 551, exas Government Code. DATE OF POSTING: I2� TIME OF POSTING: 2 a pm TAKEN DOWN: am/ m 012, City Council Agenda was posted on the City Hall times, and to tke City's website, www.huntsvilleu.gov, Woodward, City • CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom Roil, Joe Emmett, Ward 1 James Fitch, Position 1 �c�d' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION FOR PUBLIC HEARING (6:OOPM) WEDNESDAY, AUGUST 29, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION FOR PUBLIC HEARING [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC HEARING Notice of Public Hearing on Tax Increase The City of Huntsville will hold two public hearings on a proposal to increase total tax revenues from properties on the tax roll in the preceding tax year at a tax rate of $0.4206 per $100 of taxable value. The first public hearing was held on August 22. 2012 at 6 Dm at City Hall, 1212 Avenue M. Huntsville, Texas, 77340. The second public hearing will be held on August 29. 2012 at 6 Dm at City Hall, 1212 Avenue M. Huntsville, Texas, 77340. Members of the public are encouraged to attend the hearings and express their views. The Council will not take action at this hearing to increase the tax rate, that will be considered at a special session on September 11, 2012, at 6 pm at City Hall, 1212 Avenue M, Huntsville, Texas, 77340. 4. ADJOURNMENT •H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 29, 2012, Council, Agenda was post on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, Cl: and to t ity's website, untsvilletx.gov, In compliance with Chapter 551, Texas Government Code. f DATE OF POSTING. ti .3S TIME OF POSTING: �� m/pm -3 01 -tj �'a / l� Woodward, City Secr�ry TAKEN DOWN: '� 1 arlVpm (/ //' CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem IL 0 Joe Emmett, Ward 1 James Fitch, Position 1 �iavd ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION TO IMMEDIATELY FOLLOW 6 P.M. BUDGET HEARING WEDNESDAY, AUGUST 29, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION ITO IMMEDIATELY FOLLOW 6 P.M. BUDGET HEARINGI 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 — personnel matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Interim City Manager Chuck Pinto. [Mayor Woodward] 3. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ADJOURNMENT 'if, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. R a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, 0 necessary, on the items addressed during Executive Session. CERTIFICATE 1, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the April 23, 2012, City Council Special Session Agenda was posted on the City Hell bulletin board, a place convenient and readily accessible to the general public at a , and to the City's website, www.huntevilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: Z 2 TIME OF POSTING: d a 'a-!, Kristin Edwards, Deputy City Secretary TAKEN DOWN: I am/ m CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tom ' Joe Emmett, Ward 1 James Fitch, Position 1 4c ekft. Tis h Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION TO IMMEDIATELY FOLLOW 6 P.M. BUDGET HEARING WEDNESDAY, AUGUST 29, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. SPECIAL SESSION fTO IMMEDIATELY FOLLOW 6 P.M. BUDGET HEARINGI 1. CALL TO ORDER 2. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 — personnel matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of Interim City Manager Chuck Pinto. [Mayor Woodward] 3. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 4. MEDIA INOUIRIES RELATED TO MATTERS ON THE AGENDA 5. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the April 23, 2012, City Council Special Session Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at times, and to the City's website, www.huntevilietx.gov, in 92mpli npe with Chapter 551, Texas Government Code. DATE OF POSTING: VV��rr t /l`) Z 3 TIME OF POSTING: � am99 Kristin ESwards, Deputy City Secretary TAKEN DOWN: O a m CITY OF HUNTSVILLE, TEXAS Matt Hannes, Chairman Nate Grigsby, Vice - Chairman John Cromer, Alternate A Bill Barry, Position 2 Bobby Crowson, Altemate B cook Joe E. Kirk, Position 3 H Christina Felder, Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, AUGUST 31, 2012 at 12:OOPM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who ma n auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to tits me @t that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER .. 7 2. ROLL CALL and s I i Alterna (s) if eded. 3. ELECTION a. Chairman b. Vice - Chairman 4. PUBLIC HEARING to consider a variance reque b, replace an off - premise sign located in the 1700 ock Extreme Signs, applicant, for a request to of Sycamore Avenue, Huntsville, Texas. 5. CONSIDER the request by Extreme Signs, applicant, for a request to replace an off - premise sign located in the 1700 Block of Sycamore Avenue, Huntsville, Texas. 6. CONSIDER the minutes of April 27, 2012 7. CONSIDER the FY2011 -2012 Meeting Schedule and Submission Deadlines 8. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission Is required, then such dosed meeting will be hold as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters, 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; andfor other matters as authorized under the Texas Government Code. N a Closed or Executive session Is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, H necessary, on the items addressed during Executive session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 31. 2 Zoning Boa of A ustment Agenda was t the City Hall bulletin board, a place convenient and readily accessible to the general publ' at 'mes, in compl ance h Chapter 551, Texas ovem ant Code. DATE OF POSTING: TIME OF POSTING: �� L1 C) anv� Lee oodwa ly Sec ary DATE REMOVED: CITY OF HUNTSVILLE, TEXAS Matt Hennes, Chairman Nate Grigsby, Vice - Chairman John Cromer, Alternate A Bill Barry, Position 2 Bobby Crowson, Aftemate B Joe E. Kirk, Position 3 H� Christina Felder, Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, AUGUST 31, 2012 at 12:00PM (NOON) CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. ROLL CALL and selection of,41 ate(s) i eded. � N 3. ELECTION a. Chairman b. Vice - Chairman Q / 4. PUBLIC HEARING to consider a variance request by Extreme Signs, applicant, for a request to replace an off - premise sign located in the 1700 Block of Sycamore Avenue, Huntsville, Texas. 5. CONSIDER the request by Extreme Signs, applicant, for a request to replace an off - premise sign located in the 1700 Block of Sycamore Avenue, Huntsville, Texas. 6. CONSIDER the minutes of April 27, 2012 7. CONSIDER the FY2011 -2012 Meeting Schedule and Submission Deadlines 8. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, base or value of real property; 551.073 - deliber0on regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.075 - implementation of security personnel or devkroa; 551.067 - deliberation regarding economic development negotiation, and/or other matters as authorized under the Texas Government Code. ff a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the August 31,2012 ning Boar of AdI stment Agenda s sted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all ti S, in co pl nee wi Chapter 551, T xas ovemment Code. DATE OF POSTING: V I " TIME OF POSTING: ) U 4 © a--\ Lee Woodwaril'6ity Sec ry DATE REMOVED: