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Monthly Posted Agenda - 5/1/2012CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern k Joe Emmett, Ward 1 James Fitch, Position 1 *C d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 �' Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, MAY 1, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Proclamation for Texas Tourism Month and Huntsville Tourism Week Proclamation for National Safe Digging Month Proclamation for National Preservation Month Proclamation for Motorcycle Safety and Awareness Month Proclamation for Municipal Clerks Week 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING Public hearing to consider amendments to Section 1201.4 Landscape Maintenance and Planting Area, Chapter 12 of the City of Huntsville Development Code, in regards to planting areas. [Aron Kulhavy, Director of Public Works] 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 17, 2012 and the City Council Special Session held on April 23, 2012. [Lee Woodward, City Secretary] b. Approve new contract for the City Secretary. [Mayor Woodward] c. Approve Ordinance 2012 -26, amending the budget for FYI 1-12. [Winston Duke, Finance Director] d. Authorize the City of Huntsville to apply for, accept, and implement if awarded the Economic Development Administration (EDA) FY 2012 Disaster Relief Opportunity grant for $877,757.49 for the water line extension on SH 19. [Dr. Sherry McKibben, Community Development] e. Authorize the City of Huntsville to apply for, accept, and implement if awarded, USDA AMS Farmers Market Promotional Program Grant for no more than $55,000.00 to expand the Main Street Farmers Market Program. [Dr. Sherry McKibben, Community Development] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -25 to amend Chapter 12, Section 1201.4 Landscape Maintenance and Planting Areas of the Huntsville Development Code - 1st reading. [Aron Kulhavy, Director of Public Works] b. Presentation, discussion, and possible action to approve Amendment #3 of Task Order #1 with Schaumburg and Polk for Archaeological and Environmental services related to the permitting of the Old Colony Road V & VI sewer project through National Forest properties in the amount of $48,947.61. [Aron Kulhavy, Director of Public Works] 8. MAYORICITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve the nominations of Kealy York for the Youth Advisory Board and Jacob Donellan for the Natural Preservation Ad Hoc Committee. [Mayor Woodward] b. Discussion, status update and possible action on local option liquor petition submitted to the City Secretary on March 19, 2012. [Mayor Woodward] 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 — personnel matters to deliberate the appointment, employment, reassignment, duties of an acting interim city manager. [Mayor Woodward] 10. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. b. Consideration and possible action to authorize the Mayor and staff to take the necessary actions, including conducting a search for and to receive applications for the position of City Manager. [Mayor Woodward] 11. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 12. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 13. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 14. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the May 1, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, /Texas Government Code. DATE OF POSTING: TIME OF POSTING: ar pm 5 � Kristin Edwards, Deputy City Secretary TAKEN DOWN: 9, 8 pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 �c d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, MAY 1, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Proclamation for Texas Tourism Month and Huntsville Tourism Week Proclamation for National Safe Digging Month Proclamation for National Preservation Month Proclamation for Motorcycle Safety and Awareness Month Proclamation for Municipal Clerks Week 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker S. PUBLIC HEARING Public hearing to consider amendments to Section 1201.4 Landscape Maintenance and Planting Area, Chapter 12 of the City of Huntsville Development Code, in regards to planting areas. [Aron Kulhavy, Director of Public Works] 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 17, 2012 and the City Council Special Session held on April 23, 2012. [Lee Woodward, City Secretary] b. Approve new contract for the City Secretary. [Mayor Woodward] c. Approve Ordinance 2012 -26, amending the budget for FY11 -12. [Winston Duke, Finance Director] d. Authorize the City of Huntsville to apply for, accept, and implement if awarded the Economic Development Administration (EDA) FY 2012 Disaster Relief Opportunity grant for $877,757.49 for the water line extension on SH 19. [Dr. Sherry McKibben, Community Development] e. Authorize the City of Huntsville to apply for, accept, and implement if awarded, USDA AMS Farmers Market Promotional Program Grant for no more than $55,000.00 to expand the Main Street Farmers Market Program. [Dr. Sherry McKibben, Community Development) 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -25 to amend Chapter 12, Section 1201.4 Landscape Maintenance and Planting Areas of the Huntsville Development Code - is` reading. [Aron Kulhavy, Director of Public Works] b. Presentation, discussion, and possible action to approve Amendment #3 of Task Order #1 with Schaumburg and Polk for Archaeological and Environmental services related to the permitting of the Old Colony Road V & VI sewer project through National Forest properties in the amount of $48,947.61. [Aron Kulhavy, Director of Public Works] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve the nominations of Kealy York for the Youth Advisory Board and Jacob Donellan for the Natural Preservation Ad Hoc Committee. (Mayor Woodward] b. Discussion, status update and possible action on local option liquor petition submitted to the City Secretary on March 19, 2012. [Mayor Woodward] 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 — personnel matters to deliberate the appointment, employment, reassignment, duties of an acting/interim city manager. [Mayor Woodward] 10. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. b. Consideration and possible action to authorize the Mayor and staff to take the necessary actions, including conducting a search for and to receive applications for the position of City Manager. [Mayor Woodward] 11. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 12. MEDIA INOUIRIES RELATED TO MATTERS ON THE AGENDA 13. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 14. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the May 1, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 5511,, Texas Government Code. l DATE OF POSTING: I l `r 'J— TIME OF POSTING: l6/pm Kristin Edwards, Deputy City Secretary TAKEN DOWN: 8 pm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At Position 4 ���d Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 3,2012,8:30 AM CITY COUNCIL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments c. Discussion of fees a. Presentation of Solid Waste proposals b. Other fee considerations d. Bids, contracts or reports e. Workflows and presentations f. Quarterly and monthly reports 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 3, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texa fPoverninent DATE OF POSTING: TIME OF POSTING: DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 4 Keith D. Olson, At -Large Position 4 �`id ft Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 3,2012,8:30 AM CITY COUNCIL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments c. Discussion of fees a. Presentation of Solid Waste proposals b. Other fee considerations d. Bids, contracts or reports e. Workflows and presentations f. Quarterly and monthly reports 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 3, 2012, Finance Committee Meeting Agend s posted on the ity Hall bulletin board, a place convenient and readily accessible to the geral public all times, and tote ity's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texa overnment ode. DATE OF POSTING: '�k C (� I a` TIME OF POSTING: DATE TAKEN DOWN: I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hanscom c,� Marilyn Soffar Leroy Hilton �� S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA MAY 03, 2012 at 12:OOPM (Noon) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. DISCUSS City Council's Strategic Initiatives. 5. DISCUSS and staff update on planning projects. 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of root property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.075 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the May 3, 2012 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at ti nce with Chapter 551, Texas Government Code. DATE OF POSTING: 2 Z /L TIME OF POSTING: v . ✓ a . Kristin Edwards, Deputy City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hanscom �-hot1 Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA MAY 03, 2012 at 12:OOPM (Noon) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, l pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. DISCUSS City Council's Strategic Initiatives. 5. DISCUSS and staff update on planning projects. 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implsmentation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the May 3, 2012 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all ti liance with Chapter 551, Texas Government Code. 7 / DATE OF POSTING: All TIME OF POSTING: / ✓Q �' Kristin Edwards, Deputy City Secretary TAKEN DOWN: , CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 �`0ON Tish Humphrey, Ward 2 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, MAY 7, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Approve minutes of March and April meetings B. Discussion of health insurance finances, claims, and actuarial study C. Discussion of future health - related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 7, 2012 Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pub c tall times an to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Te Governm (ItT7 d e. DATE OF POSTING: - i I °� Lee odward, e ry TIME OF POSTING: 3 , ��� DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 ts� Tish Humphrey, Ward 2 Clyde Loll, Ward 4 !� HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, MAY 7, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Approve minutes of March and April meetings B. Discussion of health insurance finances, claims, and actuarial study C. Discussion of future health - related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 7, 2012 Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general pub at a >d ll times, a the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Tex s Gov er met ode. i DATE OF POSTING: � � 1 ( °� Lee o dWard, Mity Secr TIME OF POSTING: DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Nil, Joe Emmett, Ward 1 James Fitch, Position 1 �ON6. Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:30 PM) MONDAY, MAY 7, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [5:30 PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 — personnel matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an Interim City Manager. [Mayor Woodward] 5. RECONVENE a. Presentation, discussion, and possible action to enter into a contract with Texas First Group Replacement Service, Inc., to provide personnel appropriate to handle the responsibilities of Interim City Manager for the City of Huntsville, Texas. [Mayor Woodward] b. Presentation, discussion, and possible action to approve Resolution 2012 -21 to amend Resolution 2009 -04, Section 5, reassigning signatory designees for the Neighborhood Stabilization Program (NSP). [Dr. Sherry McKibben, Community Development Specialist] 6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 7. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 8. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 7, 2012, City City Hall bulletin board, pla a convenient and readily accessible to th gener www.huntevilisix.gov, in c pli nce with Chapter 551, Texas Government C DATE OF POSTING: a TIME OF POSTING: 4 ° L4 v a pm Woo TAKEN DOWN: am/pm Special Session Agenda was posted on the at all times, and to the City's website, CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 �i °� ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (5:30 PM) MONDAY, MAY 7, 2012 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [5:30 PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 — personnel matters to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of an Interim City Manager. [Mayor Woodward] 5. RECONVENE a. Presentation, discussion, and possible action to enter into a contract with Texas First Group Replacement Service, Inc., to provide personnel appropriate to handle the responsibilities of Interim City Manager for the City of Huntsville, Texas. [Mayor Woodward] b. Presentation, discussion, and possible action to approve Resolution 2012 -21 to amend Resolution 2009 -04, Section 5, reassigning signatory designees for the Neighborhood Stabilization Program (NSP). [Dr. Sherry McKibben, Community Development Specialist] 6. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 7. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 8. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Seci etary do hereby certify that a copy of the May 7, 2012, City Council Special Session Agenda was posted on the City Hall bulletin board, pla a convenient and readily accessible to the general public II times, and to the City's website, www.huntsvilletx.gov, in c mpli nce with Chapter 551, Texas Government Code. DATE OF POSTING: L�[ � 1 TIME OF POSTING: ± Lee dward, ity etary TAKEN DOWN: anVpm CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dan Jones, Chair Bill Baine, Ex- Officio Dr. Bobby Lane David Zeller, Ex- Officio Reggie Lepiey iAt; James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:00PM) WEDNESDAY, MAY 9, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:00PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the May 9, 2012, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public a I times, and City's website, untsvilletx.gov, in compliance with Chapter 51, Texas Government Code. L� 1 DATE OF POSTING: j ) TIME OF POSTING: � t `A � C: Lee rbodward, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dan Jones, Chair Bill Baine, Ex- Officio Dr. Bobby Lane David Zeller, Ex- Officio di Reggie Lepley James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:00PM) WEDNESDAY, MAY 9, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Discuss Board objectives and projects. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE — I hereby certify that a copy of the May 9, 2012, Natural Preservation Ad Hoc Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, an the City's web ' , www.huntsvilletx.gov, in compliance with Chapter 551, Te ais Government Code. 1 Ir/ DATE OF POSTING: "l l 10 1 a V` TIME OF POSTING: TAKEN DOWN: HUNTSVILLE PUBLIC LIBRARY BOARD Terry Stivers, President ` Glenda High Helen King, VP Jim Balzaretti Julie Woods, Treasurer n� Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Thursday, May 10, 4:00 PM Huntsville Public Library Board Room, 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Approve the Minutes of the April 19, 2012 Board Meeting. Ill. Discussion and possible action to select individuals whose names will be recommended for the Mayor's consideration in filling outgoing Board members' positions. IV. Presentation, discussion and possible action to approve the Children's Room Policy. V. Presentation, discussion and possible action to approve the Teen's Room Policy. VI. Presentation, discussion and possible action to approve the Laptop and iPad Policy. VII. President's Report/Comments VIII. Librarian's Report IX. Member Inquiries /Action X. Citizen Input/Inquiry XI. Media Inquiries XII. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for May 10, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting. . � j By: Time of Posting: an/pm e W Date/Time Taken Down: 5,1) \ ), / arrVp HUNTSVILLE PUBLIC LIBRARY BOARD Terry Stivers, President ` Glenda High Helen King, VP ���� Jim Balzaretti Julie Woods, Treasurer t' Eddene Smith HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Thursday, May 10, 4:00 PM Huntsville Public Library Board Room, 1219 13th Street, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to Order II. Approve the Minutes of the April 19, 2012 Board Meeting. III. Discussion and possible action to select individuals whose names will be recommended for the Mayor's consideration in filling outgoing Board members' positions. IV. Presentation, discussion and possible action to approve the Children's Room Policy. V. Presentation, discussion and possible action to approve the Teen's Room Policy. VI. Presentation, discussion and possible action to approve the Laptop and iPad Policy. VII. President's Report/Comments VIII. Librarian's Report IX. Member Inquiries /Action X. Citizen Input/inquiry XI. Media Inquiries XII. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for May 10, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. _ r, f Date of Posting: J Time of Posting: I �� I am)�m� gle Woodward, City Datelrime Taken Down: j �� a pm` CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Desiree Cortez Dessie Cherry, Co-Chair Lane Molitor Paula Armstrong Shannon Duncan cnt Claire Donovan Michelle Spencer Aliyah Houston Brenda Grahmann Anthony Ormsbee Renee Pritchard Kyle McKenzie Ethel Monroy Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, MAY 10, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 10, 20 Youth Ad ' ory Board Agenda was posted on the City Hall bulletin boats, a place con enient and readily accessible to the a al public n- all times, and to the City's website, www.huntsvilletx.gov, in compliance with hapter 551, Texas Government ode. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: 6 I I ) I ( �foodward, f:iby/S` rater CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Kendall Scudder, Co-Chair Desiree Cortez Dessie Cherry, Co-Chair Lane Molitor Paula Armstrong Shannon Duncan ���� Claire Donovan Michelle Spencer Aliyah Houston Brenda Grahmann Anthony Ormsbee Renee Pritchard Kyle McKenzie Ethel Monroy Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, MAY 10, 2012 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from members. c. Discuss strategic options for the Board. d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.078 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 10, 2012, Youth Advi ry eard Agenda was posted on the City Hall bulletin board, a place co venient and readily accessible to the ral public all imes, and to the City's website, DATE OF POSTING: v, in o�iN�an�ei � Chapter 551, Texas Government C � ' n TIME OF POSTING: Lee oodwar , City ec TAKEN DOWN: I I a pm Gene Myrick Russell Martinez Hattye Owens Ann Hodges Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward � i�kX\ N Dana Nicolay Margaret Smith Jaspyr Sanford Patsy Ann Reed HUNTSVELLE ARTS COMMISSION MEETING AGENDA Thursday, May 10, 2012,5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action 1. Call the meeting to order. 2. Hear citizen input. 3. Consider minutes of the January and April meetings. 4. Discuss items in the Council's Strategic Initiatives and how the Commission can relate to them 5. Hear reports: 6. Staff : Events; status of projects 7. Friends of the Wynne Report 8. Distribute information: h/m tax report, calendar, letters, programs 9. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 10, 2012, Huntsvi e s Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily ccessibi to general is at all times, and to the City's website, www.huntsvilletx.gov, in compliance with he It 55 ,Tex s Govern ent Code. Date of Posting: a Posted: Time of Posting: cj t�1 oodward, it ret Taken down: S�'i U 's� a Gene Myrick Russell Martinez Hattye Owens Ann Hodges Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward ,� .4 xci Dana Nicolay Margaret Smith Jaspyr Sanford Patsy Ann Reed HUNTSVILLE ARTS COMMISSION MEETING AGENDA Thursday, May 10, 2012,5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action 1. Call the meeting to order. 2. Hear citizen input. 3. Consider minutes of the January and April meetings. 4. Discuss items in the Council's Strategic Initiatives and how the Commission can relate to them 5. Hear reports: 6. Staff : Events; status of projects 7. Friends of the Wynne Report 8. Distribute information: h/m tax report, calendar, letters, programs 9. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 10, 2012, Huntsville Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient and readi y;accessible a general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance ith apt er 511 AV INS Government Code. Date of Posting: �I ? �sted: Time of Posting: 41 e Woodward, City ecretary Taken down: s� PARKS AND RECREATION ADVISORY BOARD MAYOR MAC WOOD WARD Marcus Evans Rhonda Reddock Maxia Farris �hoh .� Woody Woods Nate Grigsby �N ° John K. Smither Keith Jenkins Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, May 14, 2012, 12:OOPM Huntsville City Hall - Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from March 26, 2012. B. Presentation, discussion and /or possible action on the 2011 Strategic Initiatives for Huntsville. C. Presentation, discussion and /or possible action on increasing fees for the aquatic center and recreation programs. D. Presentation, discussion and /or possible action on adding to the park in the Spring Lake subdivision. E. Presentation, discussion and/or possible action on the updates from the Community Services Department. a. Fruit Orchard b. New ball field 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for May 14, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government,Code. ri n Date of Posting: 5 i D l 1� Time of Posting: 3 Taken Down: 5 ' 1 PARKS AND RECREATION ADVISORY BOARD MAYOR MAC WOOD WARD Marcus Evans Maxia Farris ���� Rhonda Reddock Woody Woods Nate Grigsby John K. Smither Keith Jenkins Christopher Cirrito Ray Black PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, May 14, 2012, 12:OOPM Huntsville City Hall - Large Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from March 26, 2012. B. Presentation, discussion and/or possible action on the 2011 Strategic Initiatives for Huntsville. C. Presentation, discussion and/or possible action on increasing fees for the aquatic center and recreation programs. D. Presentation, discussion and/or possible action on adding to the park in the Spring Lake subdivision. E. Presentation, discussion and /or possible action on the updates from the Community Services Department. a. Fruit Orchard b. New ball field 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for May 14, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, compliance with Chapter 551, Texas Govern[nent Code. 1 ^, Date of Posting: Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 1 CMdw Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP (S:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, MAY 15, 2012 LARGE CONFERENCE ROOM & COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:OOPM] — The Council will receive and discuss information on storm water utilities. [Aron Kulhavy, Director of Public Works] REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Presentation by Entergy Proclamation for Building Safety Month Proclamation for National Women's Health Week Proclamation for Hurricane Preparedness Week Proclamation for Public Works Week 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING Public hearing to consider amendments to Section 1201.4 Landscape Maintenance and Planting Area, Chapter 12 of the City of Huntsville Development Code, in regards to planting areas. [Aron Kulhavy, Director of Public Works] 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on May 1, 2012 and the Special Session held on May 7, 2012. [Lee Woodward, City Secretary] b. Approve Resolution 2012 -19 authorizing the City of Huntsville to apply for, accept, and implement if awarded the Economic Development Administration (EDA) FY 2012 Disaster Relief Opportunity grant for $877,757.49 for the water line extension on State Highway 19 and designating the Mayor, City Manager, and/or Interim City Manager to act as the City's Chief Executive Officer and Authorized Representative. [Dr. Sherry McKibben, Community Development Specialist] c. Approve Resolution 2012 -20 authorizing the City of Huntsville to apply for, accept, and implement if awarded the USDA AMS Farmers Market Promotional Program Grant for no more than $55,000.00 to expand the Main Street Farmers Market Program, and designating the Mayor, City Manager, and/or Interim City Manager to act as the City's Chief Executive Officer and Authorized Representative. Dr. Sherry McKibben, Community Development Specialist] d. Approve Ordinance 2012 -28 amending the budget for FY11 -12. [Winston Duke, Finance Director] e. Approve Ordinance 2012 -29 amending the budget for FY11 -12 for additions and changes to the Fee Schedule for Library fees. [Winston Duke, Finance Director] f. Consider the award of bid for relocation of sanitary sewer in the Avenue S & Normal Park Drive intersection area. [Aron Kulhavy, Director of Public Works] g. Authorize the acting City Manager to approve the contract to purchase bulk fuel through Brenco Marketing, Bryan, TX as primary vendor and Petroleum Traders, Ft. Wayne, IN as secondary. The contract is for one year with option to renew for three additional years. [Billie Smith, Procurement Manager] h. Authorize the acting City Manager to approve establishing a purchase order to cover sequential purchases made to Performance Truck for the exclusive purchase of Mack brand captive and component parts to include labor for repairs. [Billie Smith, Procurement Manager] STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -27 amending the traffic schedule to ratify No Parking signs on Avenue J between 15th Street and Bearkat Boulevard, is` reading. [Aron Kulhavy, Director of Public Works] b. Presentation, discussion, and possible action to approve Ordinance 2012 -25 to amend Chapter 12, Section 1201.4 Landscape Maintenance and Planting Areas of the Huntsville Development Code, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Presentation, discussion, and possible action to authorize the Interim City Manager to approve the repair and expenditures, not to exceed $300,000, for the sewer repair project at Elkins Lake. [Carol Reed, Director of Public Utilities] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on the lease of the lot at the corner of 12�" and Avenue M. [Mayor Woodward] b. Presentation, discussion, and possible action on process for selection of permanent City Manager. [Mayor Woodward] c. Presentation, discussion, and possible action on the nomination of Lt. Margil Flores to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] d. Presentation, discussion, and possible action on the nomination of Kenneth C. Davis & Co., PC as the Certified Public Accountant for the City for FY2010 -11 auditing and reporting. [Mayor Woodward] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Budget meeting schedule 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 15, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to Fe ity's website, www untsvilletx.gov, in compliance with Chapter r 1,T as Government Code. DATE OF POSTING: J TIME OF POSTING: a pm C oodw rd Secreta TAKEN DOWN: `� � � � e m CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem % Joe Emmett, Ward 1 James Fitch, Position 1 i d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 � Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP (S:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, MAY 15, 2012 LARGE CONFERENCE ROOM & COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP [5:OOPM] — The Council will receive and discuss information on storm water utilities. [Aron Kulhavy, Director of Public Works] REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS Presentation by Entergy Proclamation for Building Safety Month Proclamation for National Women's Health Week Proclamation for Hurricane Preparedness Week Proclamation for Public Works Week 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING Public hearing to consider amendments to Section 1201.4 Landscape Maintenance and Planting Area, Chapter 12 of the City of Huntsville Development Code, in regards to planting areas. [Aron Kulhavy, Director of Public Works] 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on May 1, 2012 and the Special Session held on May 7, 2012. [Lee Woodward, City Secretary] b. Approve Resolution 2012 -19 authorizing the City of Huntsville to apply for, accept, and implement if awarded the Economic Development Administration (EDA) FY 2012 Disaster Relief Opportunity grant for $877,757.49 for the water line extension on State Highway 19 and designating the Mayor, City Manager, and/or Interim City Manager to act as the City's Chief Executive Officer and Authorized Representative. [Dr. Sherry McKibben, Community Development Specialist] c. Approve Resolution 2012 -20 authorizing the City of Huntsville to apply for, accept, and implement if awarded the USDA AMS Farmers Market Promotional Program Grant for no more than $55,000.00 to expand the Main Street Farmers Market Program, and designating the Mayor, City Manager, and /or Interim City Manager to act as the City's Chief Executive Officer and Authorized Representative. Dr. Sherry McKibben, Community Development Specialist] d. Approve Ordinance 2012 -28 amending the budget for FYI 1-12. [Winston Duke, Finance Director] e. Approve Ordinance 2012 -29 amending the budget for FYI 1-12 for additions and changes to the Fee Schedule for Library fees. [Winston Duke, Finance Director] f. Consider the award of bid for relocation of sanitary sewer in the Avenue S & Normal Park Drive intersection area. [Aron Kulhavy, Director of Public Works] g. Authorize the acting City Manager to approve the contract to purchase bulk fuel through Brenco Marketing, Bryan, TX as primary vendor and Petroleum Traders, Ft. Wayne, IN as secondary. The contract is for one year with option to renew for three additional years. [Billie Smith, Procurement Manager] I h. Authorize the acting City Manager to approve establishing a purchase order to cover sequential purchases made to Performance Truck for the exclusive purchase of Mack brand captive and component parts to include labor for repairs. [Billie Smith, Procurement Manager] STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2012 -27 amending the traffic schedule to ratify No Parking signs on Avenue J between 15th Street and Bearkat Boulevard, 1st reading. [Aron Kulhavy, Director of Public Works] b. Presentation, discussion, and possible action to approve Ordinance 2012 -25 to amend Chapter 12, Section 1201.4 Landscape Maintenance and Planting Areas of the Huntsville Development Code, 2nd reading. [Aron Kulhavy, Director of Public Works] c. Presentation, discussion, and possible action to authorize the Interim City Manager to approve the repair and expenditures, not to exceed $300,000, for the sewer repair project at Elkins Lake. [Carol Reed, Director of Public Utilities] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on the lease of the lot at the corner of 12`" and Avenue M. [Mayor Woodward] b. Presentation, discussion, and possible action on process for selection of permanent City Manager. [Mayor Woodward] c. Presentation, discussion, and possible action on the nomination of Lt. Margil Flores to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] d. Presentation, discussion, and possible action on the nomination of Kenneth C. Davis & Co., PC as the Certified Public Accountant for the City for FY2010 -11 auditing and reporting. [Mayor Woodward] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Budget meeting schedule 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 15, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all ' eZZ 's website, huntsvilletx.gov, in compliance with Chapter 1, Te as Government Code. DATE OF POSTING: TIME OF POSTING: a m f Lee ood TAKEN DOWN: anv CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem R Ift Joe Emmett, Ward 1 James Fitch, Position 1 �cavd Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP (5:00PM) - REGULAR SESSION (6:OOPM) TUESDAY, MAY 15, 2012 LARGE CONFERENCE ROOM & COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 3. PRESENTATIONS AND PROCLAMATIONS Proclamation for Police Week S. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT d. Presentation, discussion, and possible action on nomination for auditing and reporting services for the City for FY2011 -12. (Mayor Woodward] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 15, 2012, City Council AffibQded Agenda was posted on the City Hall bulletin board, a lace convenient and readily accessible to the oral pu lic at II Imes, and to a City's website, www.huntsvilletx.gov,Ciinn omp Ii.nce t8� with Chapter 551, Texas Government Code DATE OF POSTING: ✓ 1 i o 1 % _ ��j TIME OF POSTING. I �, VP- Lee a ity Secr r TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Rr Ift Joe Emmett, Ward 1 James Fitch, Position 1 Card Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP (5:OOPM) - REGULAR SESSION (6:OOPM) TUESDAY, MAY 15, 2012 LARGE CONFERENCE ROOM & COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 3. PRESENTATIONS AND PROCLAMATIONS Proclamation for Police Week 5. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT d. Presentation, discussion, and possible action on nomination for auditing and reporting services for the City for FY2011 -12. [Mayor Woodward] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 15, 2012, City Council #ml Hall bulletin board, a place convenient and readily accessible to the neral public at all www.huntsvilletx.gov, in�ompllence with Chapter 551, Texas Government gode f DATE OF POSTIN TIME OF POSTINI TAKEN DOWN: Lee )yoo6iard, `0ity Secretary Agenda was posted on the City r, and/"e City's website, Huntsville Beautification Advisory Committee Mayor Mac Woodward Helen Belcher ` Katie Newman Deborah Gilbert Hazel Wyatt Conrad Liles - Ce Schlicher Jacob Donellan Huntsville Beautification Advisory Committee - Agenda Wednesday, May 16, 2012, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from March 28, 2012. b. Presentation, discussion and/or possible action on the 2012 Beautification Golf Tournament. c. Presentation, discussion. and/or possible action on the 2011 Strategic Initiatives. d. Presentation, discussion and/or possible action on developing an updated 3 Year Plan for the Beautification Advisory Committee. e. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for May 16, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 2 By. 2J �"� Time of Posting: vu - V' n5fi h Z 12ef Taken Down: Huntsville Beautification Advisory Committee Mayor Mac Woodward Helen Belcher .4L Katie Newman Deborah Gilbert Conrad Liles Hazel Wyatt Ce Schlicher Jacob Donellan Huntsville Beautification Advisory Committee — Agenda Wednesday, May 16, 2012, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from March 28, 2012. b. Presentation, discussion and/or possible action on the 2012 Beautification Golf Tournament. c. Presentation, discussion and/or possible action on the 2011 Strategic Initiatives. d. Presentation, discussion and/or possible action on developing an updated 3 Year Plan for the Beautification Advisory Committee. e. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for May 16, 2012, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: By: Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 � Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 17,2012,8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments or budget c. Discussion of selection of FY 2011 -12 audit firm d. Presentation of Solid Waste fees by Carol Reed e. Workflow examples and reports 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 17, 2012, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to th general public at all es, and to t City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Te s Governmen de. i DATE OF POSTING: (5 1 1 1 TIME OF POSTING: Woodw iry Secre DATE TAKEN DOWN: I ' �� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, At -Large Position 3 Keith D. Olson, At -Large Position 4 �� d Joe Emmett, Ward 1 Ronald Allen, Ward 3 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 17,2012,8:30 AM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting b. Budget amendments or budget c. Discussion of selection of FY 2011 -12 audit firm d. Presentation of Solid Waste fees by Carol Reed e. Workflow examples and reports 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 17, 2012, Finance Committee Meeting Agenda was posted on the Qy Hall bulletin board, a place convenient and readily accessible to the ge eral public at all es, and to t e ity's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas vernment C de. DATE OF POSTING - TIME OF POSTING: N Lee o dward, City Secretary DATE TAKEN DOWN: Gj I nC 1' Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch RM Action CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward N `� NLL MAIN STREET ADVISORY BOARD Thursday, May 17, 2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the April meeting. IV. Consider and /or approve the signage grant request for Christian Bookstore & Lesley's Varieties. V. Committee Reports: a. Chair Person's Report - Cheryl Spencer i. Strategic Initiatives set by City Council b. Coordinator's Report - Kim McAuliffe L Committee Updates, Preservation Month Activities, National Small Business Week ii. Main Street Signage iii. Upcoming training in Brenham - June 13 -15, 2012 VI. Downtown Events: i. Review of past events ii. Richard Linklater Film Premiere -May 30, 2012 iii. Downtown Farmers Market - Every Saturday May - August VII. Open Discussion VIII. Adjourn the meeting - Next meeting will be Friday, June 8. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: 5 `} k i,.\ Time of Posting: I C-,Y-� Date Taken Dowy Cj f CJI Lee Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch 1= Action CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward MAIN STREET ADVISORY BOARD Thursday, May 17, 2012 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the April meeting. IV. Consider and /or approve the signage grant request for Christian Bookstore & Lesley's Varieties. V. Committee Reports: a. Chair Person's Report - Cheryl Spencer i. Strategic Initiatives set by City Council b. Coordinator's Report - Kim McAuliffe i. Committee Updates, Preservation Month Activities, National Small Business Week ii. Main Street Signage iii. Upcoming training in Brenham - June 13-15,2012 VI. Downtown Events: i. Review of past events ii. Richard Linklater Film Premiere -May 30, 2012 iii. Downtown Farmers Market - Every Saturday May - August VII. Open Discussion VIII. Adjourn the meeting -Next meeting will be Friday, June 8. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: GJ I Lk k l)` Time of Posting: (aY\ Date Taken Down: 5 I Po ed: Le oodward, City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Chuck Ellis, Chair Tom Fordyce Wayne Keen Dan McDaniels Jim Balzaretti Patrick Harty John McManners Gerald Norwood Jacob Bullion aa� ' Charlotte Oleinik Lanny Ray Bill Butler Paul Lohmann Joe Clark CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, MAY 17, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - 1 do hereby certify that a copy of the May 17, 2012, City of Huntsville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general 7 at all times, and to the City's website, www.huntsvilletx.gov, in C�Mpplienceo�with Chapter 551, Texas Government Code. DATE OF POSTING: !� 1 I P --ET TIME OF POSTING: L 1 % Lee oo ward, City S TAKEN DOWN: I 1\ CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Chuck Ellis, Chair Tom Fordyce Wayne Keen Dan McDaniets Jim Balzaretti Patrick Harty John McManners Gerald Norwood Jacob Bullion ON s�O��ir Charlotte Oleinik Lanny Ray Bill Butler Paul Lohmann Joe Clark CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, MAY 17, 2012 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 17, 2012, City of Huntsville, Texas Vet rans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general ub at all times, and to the City's website, www.huntsvilletx.gov, in co lianc with Chapter 551, Texas Government Code. I DATE OF POSTING: U `, 1 � t D / ) f� TIME OF POSTING: City r TAKEN DOWN: 76dwarw CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hansocm c� Marilyn Soffar Leroy Hilton S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA May 17, 2012 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabkties who plan to attend this meeting and who may need auxilid7y aids or services are requested to contact the 1. CALL TO O ER 2. PLEDGE OF AL GIANCE a. U.S. Flag b. Texas Flag - Honor t Texas Flag, 1 pledge allegiance to ea, Texas, o e state under God, one and indivisible. 3. INVOCATION f F 4. CONSIDER the minutes of Ap64.5, 2012. ! S. CONSIDER the minutes of May 3,`2012. 6. PUBLIC HEARING on the variance request fo belief from Sections 801(1), 80 nd 1(1) of the Development Code for public water, dire Ootection, and sewer, respective and Replat for subject property located on the proposet(,Minor Plat of Park / Shergill tract su located in the 100 Block of Tam Road in City limits 4,Huntsville. 7. CONSIDER the Variance Request AND , Iat of Minor Plat of Park / Shergill tract subdivision located in the 100 Block of Tam Road in pity limits 'of Huntsville 8. PUBLIC HEARING on the Variance Sections 801(1), 802.3, and 901 (1) of sewer, respectively, for subject propl � Subdivision located on Ravenwood t,1 9. CONSIDER the Variance Requesf AN D Ravenwood Street in the ETJ of H ntsvill( Guest for reli4\from Chapter 5, Figure 5 -1 Flag Lot and Development de for public water, fire protection, and located in the pro psed Minor Plat of Allen 19.16 Acre i in the ETJ of Huntsville. plat of the Allen 19.16 Acre Subdivision located on 10. PUBLIC COMMENTS 11. ITEMS OF COMMUNITY INTE�EST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. // 12. ADJOURNMENT r H, during the course of the meeting and discus0ion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the fornmission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 55 .071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, Jews or value of real property; 1.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment, employment, evaluation, ignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or de ices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government ode. If a Closed or Executive session is halt( In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Sess on in order to take action, N necessary, on the items addressed during Executive Session. I, Lee Woodward, City Secretary, do Hall bulletin board, a place convTHe Code. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: CERTIFICATE r certify that a copy of the May 17, 2012 readily accessible to the general pyblic Commission )Iiance with ( Lee Woodward, City Secretary posted on the City rexas Government CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Beth Newton Sandra Hansocm ': Marilyn Soffar Leroy Hilton � S.O. Woods, Jr. PLANNING & ZONING COMMISSION AGENDA May 17, 2012 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons 'th disabilities who plan to attend this meeting and who may need auxiliary aids or a ices are requested to contact the Planning at 936 - 294 -5782 two working days prior to the meeting so that a ro riat am ements can be made. 1. C L TO ORDER 2. PLE E OF ALLEGIANCE a. U. . Flag b. Texa Flag - Honor the Texas Flag, I pledge allegiance to thee, exas, ne state under God, one and indivisible. 3. INVOCATIOi 4. CONSIDER th minutes of April 5, 2012. -' l 5. CONSIDER the inutes of May 3, 2012. 6. PUBLIC HEARING n the variance request for lief from Sections 801(1), 802.3, a 1 the Development Co for public water, fire p tection, and sewer, respectively, an t for subject property loc ted on the proposed inor Plat of Park / Shergill tract subdivision ted in the 100 Block of Tam�oad in City limits Huntsville. 7. CONSIDER the Variance equest AN plat of Minor Plat of Park / Shergill tract subdivision located in the 100 Block of T Road in City limits of Huntsville 8. PUBLIC HEARING on the Vari c Request for relief from Chapter 5, Figure 5 -1 Flag Lot and Sections 801(1), 802.3, and 901(1 of the Development Code for public water, fire protection, and sewer, respectively, for subject o rty located in the proposed Minor Plat of Allen 19.16 Acre Subdivision located on Ravenw od Street in the ETJ of Huntsville. 9. CONSIDER the Variance Y uest =plat of the Allen 19.16 Acre Subdivision located on Ravenwood Street in the ET of Hun 10. PUBLIC COMMENTS 'a 11. ITEMS OF COMMON INTEREST Hear announcements conce ing items of community inter t from the Commission and City Staff for which no action will be discussed or taken. 12. ADJOURNMENT It, during the course of the meeting nd discussion of any items covered by th /s�totice, the Planning and Zoning Commission determines that a Closed or Executive so" of the Commission is required, then suck closed meeting will be hold as authorized by Texas Government Code, Chapter 551, lions: 551.071- consultation with counsel on "a/ matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real ; 551.073 - deliberation regarding a pro tive gift; 551.074 - personnel matters regarding the appointment, employmen4 eve/ ition, reassignment, duties, discipline, or dism I of a public officer or employee; 551.076 - implementation of security Pere net or devices; 551.087 - deliberation regarding econ . is development negotiation; and/or other matters as authorized under the Texas G vernment Code. N a Closed or Executive sass n is hold in accordance with the Texas Government Commission will reconvene In pen Session in order to take action, N necessary, on the I, Lee Woodward, City Sec Hall bulletin board, a place Code. DATE OF POSTING: TIME OF POSTING: CERTIFICATE do hereby certify that a copy of the May 17, 201R Planning z iient d readily accessible to the goner I publi 'at all tim , in I T) 1 TAKEN DOWN: 1 as set out above, the Planning and Zoning addressed during Executive Session. ssion Agenda wasAosted on the with Chapter 551 Texas Govemi Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern Joe Emmett, Ward 1 James Fitch, Position 1 d ' Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (9:00 AM) �ur _MOUDAY, MAY 19, 2012 'OUNCIL CHAMBERS, CITY HALL 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [9:00 AM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on process for selection of permanent City Manager. [Mayor Woodward] 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 6. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 7. ADJOURNMENT •ff, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2012, City Council 'al Session Agenda posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at 11 times, and to t e s website, www.huntsvilletx.gov, in omplia ce with Chapter 551, Texas Government Code, / n DATE OF POSTING: TIME OF POSTING: I a pm r r. jCl t n - �2 C _ Lee ard, City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION (9:00 AM) — RbANB Fy MAY 19, 2012 COUNCIL CHAMBERS, CITY HALL 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. SPECIAL SESSION [9:00 AM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda - 2 minutes per speaker b. Related to any matter on the agenda - 5 minutes per speaker 4. MAYORICITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action on process for selection of permanent City Manager. [Mayor Woodward] 5. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 6. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 7. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2012, City Council ial Session Agenda was posted on the City Hall bulletin board a place convenient and readily accessible to the general publi at II times, and a City's website, www.huntsvilletx.gov, iin� omplig nce with Chapter 551, Texas Government C DATE OF POSTING: v ' Lo li , i TIME OF POSTIN : a 19 p✓ 5 ( L Woodward, City Secretar TAKEN DOWNS m CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett , Ward 1 James Fitch, Position 1 �cwr Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 CITY COUNCIL RETREAT SATURDAY, MAY 19, 2012 - 9:OOAM- 12:0013M [NOON] WYNNE HOME ARTS AND VISITOR CENTER 1428 11TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The City Council will meet in retreat to further discuss and refine the objectives of the City, primarily as related to the Strategic Initiatives. No formal action will be taken by the City Council during this retreat. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: l l' Lee Woodward, City cretary TAKEN DOWN: 1,, r1,06)" CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett , Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 CITY COUNCIL RETREAT SATURDAY, MAY 19, 2012 — 9:OOAM- 12:OOPM [NOON] WYNNE HOME ARTS AND VISITOR CENTER 142811TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The City Council will meet in retreat to further discuss and refine the objectives of the City, primarily as related to the Strategic Initiatives. No formal action will be taken by the City Council during this retreat. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 51 3 I 1 P TIME OF POSTING: l . QM TAKEN DOWN: �3 �) CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 card Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 CITY COUNCIL RETREAT - AMENDED SATURDAY, MAY 19, 2012 — 9:OOAM- 12:OOPM [NOON] WILL BEGIN FOLLOWING COUNCIL SPECIAL SESSION COUNCIL CHAMBERS, CITY HALL 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two worldng days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The City Council will meet in retreat to further discuss and refine the objectives of the City, primarily as related to the Strategic Initiatives. No formal action will be taken by the City Council during this retreat. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2012, Amended Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. J l � DATE OF POSTING: TIME OF POSTING: .� 3D �1 L Woodward, City TAKEN DOWN: � I �� I °� (�'� 7.,G� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern Joe Emmett, Ward 1 James Fitch, Position 1 �� d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 CITY COUNCIL RETREAT - AMENDED SATURDAY, MAY 19, 2012 – 9:OOAM- 12:OOPM [NOON] WILL BEGIN FOLLOWING COUNCIL SPECIAL SESSION WYNNE WORRE ARTS—AND VISITOR CENTER 1422 4 !':m STDCCT YI NTSVII 1 C TX, 77440 COUNCIL CHAMBERS, CITY HALL 1212 AVENUE M, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The City Council will meet in retreat to further discuss and refine the objectives of the City, primarily as related to the Strategic Initiatives. No formal action will be taken by the City Council during this retreat. The meeting is open to the public. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2012, Amended Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. r-\ DATE OF POSTING: Jl 1 to I I� TIME OF POSTING: UO TAKEN DOWN: �� IC1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 Tish Humphrey, Ward 2 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, MAY 21, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Approve minutes of last meeting B. Discussion of health insurance finances, claims, and actuarial study C. Discussion of future health - related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 21, 2012 Personnel Committee Meeting nda wa p ed on the City Hall bulletin board, a place convenient and readily accessible to the general pu lic t all t es, , \and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, T xaIr ove n nt ode. i DATE OF POSTING: TIME OF POSTING: Lee odward, City Secretary.. DATE TAKEN DOWN: 5 '� . ` CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 Tish Humphrey, Ward 2 ���� Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA MONDAY, MAY 21, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Approve minutes of last meeting B. Discussion of health insurance finances, claims, and actuarial study C. Discussion of future health - related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 21, 2012 Personnel Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general Vw1c at all ti s, nd to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Tex m as Gover e t Code. DATE OF POSTING: 1-7 I TIME OF POSTING: DATE TAKEN DOWN: �' 1� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tern Joe Emmett , Ward 1 James Fitch, Position 1 ��a d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 COUNCIL COFFEE TUESDAY, MAY 22, 2012 - 5:30- 7:001PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The public is cordially invited to join the Huntsville City Council for a COUNCIL COFFEE providing an opportunity to visit with Councilmembers and meet Interim City Manager Chuck Pinto. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 22, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general publi t all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texps Government C de DATE OF POSTING: IL-) 4Woodward, TIME OF POSTING: BryN City TAKEN DOWN: )G� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 ��ara Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 COUNCIL COFFEE TUESDAY, MAY 22, 2012 - 5:30- 7:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The public is cordially invited to join the Huntsville City Council for a COUNCIL COFFEE providing an opportunity to visit with Councilmembers and meet Interim City Manager Chuck Pinto. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 22, 2012, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance witty.Chapter 551, Xexas Government 96ab\ DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: 5lio1la. °I" %ar 1 C� K- ,11� City Gene Myrick Russell Martinez Hattye Owens Ann Hodges Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward 'm of .W.- Dana Nicolay Margaret Smith Jaspyr Sanford Patsy Ann Reed HUNTSVELLE ARTS COMMISSION MEETING AGENDA Thursday, May 24,2012,5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Hear and discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2012 -2013. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 24, 2012, Huntsville s ommissio"[enda was posted on the City Hall bulletin board, a place convenient and readily ssi e t the neral pu lic at II times, and to the City's website, www.huntsvilletx.gov, in compliance wi h pter 1, xas overnme Date of Posting: l I , ested: Time of Posting: G� ' C� �Y1 oodward, City retary Taken down: 1 Gene Myrick Russell Martinez Hattye Owens Ann Hodges Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward G,� %*'Ag\ N ��py Dana Nicolay Margaret Smith Jaspyr Sanford Patsy Ann Reed HUNTSVILLE ARTS COMMISSION MEETING AGENDA Thursday, May 24, 2012, 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Hear and discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2012 -2013. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. `If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 24, 2012Xn Commissi Benda was posted on the City Hall bulletin board, a place convenient and readil general p biic t all times, and to the City's website, www.huntsvilletx.gov, in compliance th Governm nt C e. Date of Posting. �osted: Time of Posting: t1 cretary Taken down: C� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Councilmember Keith Olson, Chair vat ` Interim City Manager Chuck Pinto, Ex- officio Councilmember James Fitch City Secretary Lee Woodward, Ex- officio Councilmember Joe Emmett Chief Kevin Lunsford, Ex- officio Councilmember Tish Humphrey Angela Martin, Benefits Coordinator, Ex- officio Dave Brinson Carol Smith CITY MANAGER SEARCH AD HOC COMMITTEE MEETING FRIDAY, MAY 25, 2012 — 1:30- 2:30PM LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Purpose of the committee b. Search method for a permanent City Manager for the City of Huntsville 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 25, 2012, meeting agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to theffleqeral public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas ov nment Cod . DATE OF POSTING: 5 TIME OF POSTING:' °a ; 5� L Woodward, City Secretary TAKEN DOWN: J ` I 19 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Councilmember Keith Olson, Chair � Interim City Manager Chuck Pinto, Ex- officio Councilmember James Fitch 4-V City Secretary Lee Woodward, Ex- officio Councilmember Joe Emmett Chief Kevin Lunsford, Ex- officio Councilmember Tish Humphrey Angela Martin, Benefits Coordinator, Ex- officio Dave Brinson Carol Smith CITY MANAGER SEARCH AD HOC COMMITTEE MEETING FRIDAY, MAY 25, 2012 — 1:30- 2:30PM LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Purpose of the committee b. Search method for a permanent City Manager for the City of Huntsville 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 25, 2012, meeting agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas G v nment Cod DATE OF POSTING: 15 Pal �a TIME OF POSTING: Lee odward, Ci Sec TAKEN DOWN: �� I Q] CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem Joe Emmett, Ward 1 James Fitch, Position 1 Card Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL BUDGET WORK SESSION TUESDAY, MAY 29,2012,2-5 PM HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121614TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION a. The City Council will discuss the proposed budget for Fiscal Year 2012 -13. 3. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 29, 2012, City Council Agen as posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the Ci s bsite, www.huntevilletx.gov, in compliance with Chapter 551, Texas Government Code. , DATE OF POSTING: TIME OF POSTING: T 3 a pm l ?L, odward, City TAKEN DOWN: � � 8 m � i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem IL t Joe Emmett, Ward 1 James Fitch, Position 1 �C�d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 a Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL BUDGET WORK SESSION TUESDAY, MAY 29,2012,2-5 PM HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121614TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION a. The City Council will discuss the proposed budget for Fiscal Year 2012 -13. 3. ADJOURNMENT -if, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 29, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to thB.Qty's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. / -N 1-- DATE OF POSTING: C>\ u I TIME OF POSTING: a ' a pm 17 't - (4 oodwar ,City TAKEN DOWN: I 8 pm (4 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 Lydia Montgomery, At- Large, Position 2 �oa o, Tish Humphrey, Ward 2 y""�^ Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA WEDNESDAY, MAY 30, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Discussion of Medicare agenda item B. Discussion of wellness a. Participation b. Tobacco C. Discussion of retirement D. Discussion of health insurance finances and claims E. Discussion of future health - related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 30, 2012 Personnel Committ `Meeting A da was posted on tl bulletin board, a place convenient and readily accessible t the general pub c all times, and to website, www.huntsvilletx.gov, in compliance with Chapter 551 Te s ,Gove (nm t C e. DATE OF POSTING: '4161 )� TIME OF POSTING: DATE TAKEN DOWN: 1I. r � is Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor James Fitch, At -Large Position 1 k Lydia Montgomery, At- Large, Position 2 �� , Tish Humphrey, Ward 2 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL - PERSONNEL COMMITTEE AGENDA WEDNESDAY, MAY 30, 2012 — 3PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. I. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Personnel Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: A. Discussion of Medicare agenda item B. Discussion of wellness a. Participation b. Tobacco C. Discussion of retirement D. Discussion of health insurance finances and claims E. Discussion of future health - related benefit programs 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the May 30, 2012 Personnel Committee Meeting Agend was sted on the C' I bulletin board, a place convenient and readily accessible to the g neral publ' at all tim s, and to th City' website, www.huntsvilletx.gov, 'n compliance with Chapter 551, Texa overnme t Co e. DATE OF POSTING: P d, ity cr ry TIME OF POSTING: Lee I � � V ��'"'� DATE TAKEN DOWN: 5 -31 I Margaret Smith, Chair Michael Henderson Ann Hodges Russell Martinez Gene Myrick CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Mr w Una Grace Nash Dana Nicolay Jaspyr Sanford Patsy Ann Reed HUNTSVILLE ARTS COMMISSION MEETING AGENDA Thursday, May 31, 2012, 3:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Determine the recommended arts budget for FY2012 -2013. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if nece ry, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 31, r 2, Hu A e s Commission g a was posted on the City Hall bulletin board, a place convenient an a i acce sibl to he general publl at al times, and to the City's w bsite, ".huntsvilletx.gov, in complian wi Chap r 55 , T as Governmen Code. Date of Posting: �� 1 Posted: Time of Posting: LA /, Woodward, it Secretary Taken down: V Margaret Smith, Chair Michael Henderson Ann Hodges Russell Martinez Gene Myrick CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward 'Mr-�w .. at� Una Grace Nash Dana Nicolay Jaspyr Sanford Patsy Ann Reed HUNTSVILLE ARTS COMMISSION MEETING AGENDA Thursday, May 31, 2012, 3:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Determine the recommended arts budget for FY2012 -2013. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I do hereby certify that a copy of the May 31, 2012, Huntsvil s Com 'salon A was posted on the City Hall bulletin board, a place convenient and readily cessib to t e goner public all ti es, and to the City's ebsit , www.huntsvilletx.gov, in complian apter 5 1, Tex s Gove ment C e. Date of Posting: ✓�� l I a osted: Time of Posting: ', L, a oodwa , City Secretary Taken down: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H. Johnson, Position 3, Mayor Pro Tem � Joe Emmett, Ward 1 James Fitch, Position 1 �C�+d Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL BUDGET WORK SESSION TUESDAY, MAY 31, 2012, 5 -8 PM HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121614TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION a. The City Council will discuss the proposed budget for Fiscal Year 2012 -13. 3. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 31, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to,t�e City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. ( \ r�l DATE OF POSTING: 2� TIME OF POSTING: ' J a-E) �/ Lee ward, City TAKEN DOWN: ~ Ca m CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor IL Don H. Johnson, Position 3, Mayor Pro Tom Joe Emmett, Ward 1 James Fitch, Position 1 Tish Humphrey, Ward 2 Lydia Montgomery, Position 2 Ronald Allen, Ward 3 Keith D. Olson, Position 4 Clyde Loll, Ward 4 HUNTSVILLE CITY COUNCIL BUDGET WORK SESSION TUESDAY, MAY 31, 2012, 5 -8 PM HUNTSVILLE PUBLIC LIBRARY COMMUNITY ROOM 121614TH STREET, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION a. The City Council will discuss the proposed budget for Fiscal Year 2012 -13. 3. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 31, 2012, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to a websits, wyrw p4ntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. ( � N DATE OF POSTING: I I C� I 19 TIME OF POSTING: ' a-E) TAKEN DOWN: 6H la am/ m