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Monthly Posted Agenda - 12/16/2011 (2)CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 � Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �C Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barnett, Ward 4 SPLASHPAD DEMONSTRATION TUESDAY, NOVEMBER 1, 2011 - 3:30PM CITY OF HUNTSVILLE AQUATIC CENTER 912 AVENUE N, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM No formal action will be taken by the City Council during this event. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 1, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible t4 the general public at all times, and to the City's website, www.huntevilletx.gov, in complian with Chapter 551, T s Government Code. DATE OF POSTING: TIME OF POSTING: y ood d, City Secretary TAKEN DOWN: I' I —1 1 11 CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 1,70% � oo Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 SPLASHPAD DEMONSTRATION TUESDAY, NOVEMBER 1, 2011 - 3:30PM CITY OF HUNTSVILLE AQUATIC CENTER 912 AVENUE N, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 1, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletK.gov, in co7/(-) with Chapter 551 exas Government Code. DATE OF POSTING: ) o t I l d I TIME OF POSTING: 2A p TAKEN DOWN: I) I I City Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 . Tom Cole, Ward 1 Don H. Johnson, Position 3 41 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 COUNCIL COFFEE TUESDAY, NOVEMBER 1, 2011 — 4:30- 6:OOPM CITY HALL COUNCIL CHAMBER AND CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The public is cordially invited to join the City Council for a Council Coffee to say, Thank you, Representative Kolkhorst! Please stop by to show our community's appreciation! No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 1, 2011, Notice of Possible Ouorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551,,Texas Government Code. DATE OF POSTING: ` 13 c) t TIME OF POSTING: T TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �cavd Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 COUNCIL COFFEE TUESDAY, NOVEMBER 1, 2011 - 4:30- 6:0013M CITY HALL COUNCIL CHAMBER AND CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The public is cordially invited to join the City Council for a Council Coffee to say, Thank you, Representative Kolkhorst! Please stop by to show our community's appreciation! No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 1, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletK.gov, in complianceMith Chapter 551, Tehcas Government Code. DATE OF POSTING: fJO TIME OF POSTING: - � 35 Z Y-\ Lee TAKEN DOWN: 1 1 1--? 1 I CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 d - Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, NOVEMBER 1, 2011 COUNCIL CHAMBERS & LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Representative Lois Kolkhorst Day b. Municipal Court Week c. Year of the Huntsville High School "Huntsville Homet Military Marching Band" 4. PUBLIC HEARING a. Public hearing to receive comments from all interested persons on the proposed Ordinance 2012 -02, amending Chapter 42, Article V, of the Code of Ordinances of the City of Huntsville, Texas, by adding a new Section 42.109, entitled "Taxation of Tangible Personal Property in Transit"; providing for the ad valorem taxation of tangible personal property in transit or "super Freeport" goods pursuant to Section 11.253 of the Texas Tax Code; providing a severability clause; providing a repealer clause. 5. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 18, 2011. [Lee Woodward, City Secretary] b. Consider the purchase of information technology (IT) materials for maintenance, upgrade, and repair of the IT system. [Chris Vasquez, IT Manager] c. Consider the purchase of various computers and servers for the City of Huntsville. [Chris Vasquez, IT Manager] d. Consider the award of contract for janitorial services for several City of Huntsville facilities. [Billie Smith, Procurement Manager] e. Consider purchase of use of software for the Public Works Department. [Bill Baine, City Manager] 7. STATUTORY AGENDA a. Possible action to approve Ordinance 2012 -05 to revise City of Huntsville Record Retention Schedule, 1't reading. [Lee Woodward, City Secretary] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Discussion of water policy issues. [Standing item on first agenda of each month.] b. Possible action to approve nominations for Natural Preservation Ad Hoc Committee. [Mayor Turner] c. Possible action to approve nomination of Lydia Montgomery at the alternate representative to the H -GAC Sustainability Consortium. [Mayor Turner] d. Discussion of duties and responsibilities of City staff with regard to the gathering of information for Public Information Requests. [Councilmember Wagamon] Discussion of resignation of Commissioner Bill Knotts from the Planning and Zoning (P8Z) Commission as the result of administrative action taken by staff at the last P&Z meeting. [Councilmember Wagamon] Discussion of email communications between Councilmember Johnson, City Manager Bill Baine, and Jay Williams of Property Commerce regarding economic development. [Councilmember Wagamon] City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Music in the Park free live music series will continue Thursday evenings from 6 -8pm at parks around town through November 17, call 936- 291 -9726 or check the City website for more information. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. M a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the bulletin board, a place con nient and readily accessible to the goner in compliance with Chaptsr 5l,, Tie Government CodDATE OF POSTING: ' a D ( 1 TIME OF POSTING: TAKEN DOWN: 1 1 1 1, 2011, City Council Agenda was posted on the City Hall %11 times, and to the CJ" website, www.huntsviliM.gov, CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 �� d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, NOVEMBER 1, 2011 COUNCIL CHAMBERS & LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Representative Lois Kolkhorst Day b. Municipal Court Week c. Year of the Huntsville High School "Huntsville Hornet Military Marching Band" 4. PUBLIC HEARING a. Public hearing to receive comments from all interested persons on the proposed Ordinance 2012 -02, amending Chapter 42, Article V, of the Code of Ordinances of the City of Huntsville, Texas, by adding a new Section 42.109, entitled "Taxation of Tangible Personal Property in Transit"; providing for the ad valorem taxation of tangible personal property in transit or "super Freeport" goods pursuant to Section 11.253 of the Texas Tax Code; providing a severability clause; providing a repealer clause. 5. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on October 18, 2011. [Lee Woodward, City Secretary] b. Consider the purchase of information technology (IT) materials for maintenance, upgrade, and repair of the IT system. [Chris Vasquez, IT Manager] c. Considerthe purchase of various computers and servers for the City of Huntsville. [Chris Vasquez, IT Manager] d. Consider the award of contract for janitorial services for several City of Huntsville facilities. [Billie Smith, Procurement Manager] e. Consider purchase of use of software for the Public Works Department. [Bill Baine, City Manager] 7. STATUTORY AGENDA a. Possible action to approve Ordinance 2012 -05 to revise City of Huntsville Record Retention Schedule, 1 st reading. [Lee Woodward, City Secretary] S. MAYORICITY COUNCIL AND CITY MANAGER REPORT a. Discussion of water policy issues. [Standing item on first agenda of each month.] b. Possible action to approve nominations for Natural Preservation Ad Hoc Committee. [Mayor Turner] c. Possible action to approve nomination of Lydia Montgomery at the alternate representative to the H -GAC Sustainability Consortium. [Mayor Turner] d. Discussion of duties and responsibilities of City staff with regard to the gathering of information for Public Information Requests. [Councilmember Wagamon] e. Discussion of resignation of Commissioner Bill Knotts from the Planning and Zoning (P&Z) Commission as the result of administrative action taken by staff at the last P&Z meeting. [Councilmember Wagamon] I. Discussion of email communications between Councilmember Johnson, City Manager Bill Baine, and Jay Williams of Property Commerce regarding economic development. [Councilmember Wagamon] g. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Music in the Park free live music series will continue Thursday evenings from 6-8pm at parks around town through November 17, call 936- 291 -9726 or check the City website for more information. 12. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Les Woodward, City Secretary, do hereby certify that a copy of the November 1, 2011 Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all tim , a to the City's website, www.huntsvilim.gov, In compliance with Chapter f5l, Texal Government Code. 1 DATE OF POSTING: I TIME OF POSTING: a )r Woodwa , TAKEN DOWN: —% _ 1_ arnli�aa ��D CITY OF HUNTSVILLE. TEXAS J. Turner, Mayor James Fitch, Position 1 Rr Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �«+d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barnett, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA REGULAR SESSION (6:0012M) TUESDAY, NOVEMBER 1, 2011 COUNCIL CHAMBERS & LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) 9. Consider- purGhase 91 use of sethware far the P, -blin Wark 1;)epaFIFAeRt-[136"gaffiRe,GetyMaRageq e. Consider purchase for temporary use of software, pending award of the extended enterprise Request For Proposal. [Bill Baine, City Manager] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 1, City Hall bulletin board, a place convenient and readily accessible to the gi www.huntsvilletx.gov, in CfmpI ce with Chapter 551, Texas Government Code. DATE OF POSTING: g I TIME OF POSTING: ampm, TAKEN DOWN: 1 (_ —I [ 1 I aml m 11 L c' City Council A ended Agenda was posted on the public at all I. s, and to the City's website, CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Rv Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �c�d Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barnett, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA REGULAR SESSION (6:OOPM) TUESDAY, NOVEMBER 1, 2011 COUNCIL CHAMBERS & LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) e. Consider purchase for temporary use of software, pending award of the extended enterprise Request For Proposal. [Bill Baine, City Manager] 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 1, 2011, City Council Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public all times, and to the City's websits, www.huntevilletx.gov, in c omppllila a with Chapter 551, Texas Govern t Code. DATE OF POSTING: 10 d 1 1 TIME OF POSTING: ' 101 am® je TAKEN DOWN: t I FAe oodward, City Secretar Huntsville Beautification Advisory Committee Helen Belcher Katie Newman Deborah Gilbert Hazel Wyatt Conrad Liles 1: Jacob Donnellan Huntsville Beautification Advisory Committee - Agenda Wednesday, November 2, 2011, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from June 22, 2011. b. Presentation, discussion and/or possible action on the new ordinance regarding board members' attendance at scheduled meetings. c. Presentation, discussion and/or possible action on the 2012 Beautification Golf Tournament. d. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for November 2, 2011, was posted on the City Hall co tin board, a place convenient and readily accessible to the general public at all mes, in co pli nce with Chapter 551, Texas Gove=De, Date of Posting: Time of Posting: O ac2s Dy Lee odward, City Taken Down: Huntsville Beautification Advisory Committee Helen Belcher ` Katie Newman Deborah Gilbert Hazel Wyatt Conrad Liles " Ig Jacob Donnellan Huntsville Beautification Advisory Committee - Agenda Wednesday, November 2, 2011, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from June 22, 2011. b. Presentation, discussion and/or possible action on the new ordinance regarding board members' attendance at scheduled meetings. c. Presentation, discussion and/or possible action on the 2012 Beautification Golf Tournament. d. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for November 2, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, i mpliance with Chapter 551, Texas Govern enJC e. D ate of Posting: 1 C� �1 f / Time of Posting: •� Taken Down: It 1 -7 I I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Vacant Sandra Hansocm �ha. Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSIQW W, EN DA NOVEMBER 03,20116t 12:00112M COUNCIL CHAMBi---RS._. - .. HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION ff:fflf ffl--� '7 Y 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the Minor Plat of Lot 3 of Wells Subdivision, located in the city limits and ETJ of Huntsville, E. Davids Survey (A -157), in the 300 block of Graham Road. 5. CONSIDER the minutes of October 20, 2011. 6. DISCUSSION changes to the Development Code. 7. CONSIDER the placement of public comments on the agenda. 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission Is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public offPosr or employee; 551.076 - impMmentation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code . ff a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, ff necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the November 3, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at time in compliance with Chapter 551, Texas Government Code. ] I DATE OF POSTING: TIME OF POSTING: '� Kristin Edwards, Deputy City Secretary TAKEN DOWN: I 1 (-� ( l"I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Vacant Sandra Hansocm o� Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSI AGENDA NOVEMBER 03, 2011 a 2:OOP1�`, COUNCIL CHAMB HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSI0I4 '1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, l pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the Minor Plat of Lot 3 of Wells Subdivision, located in the city limits and ETJ of Huntsville, E. Davids Survey (A -157), in the 300 block of Graham Road. 5. CONSIDER the minutes of October 20, 2011. 6. DISCUSSION changes to the Development Code. 7. CONSIDER the placement of public comments on the agenda. 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of conwnunity interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on Isgsl matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appombnent' employment, evaluation, reassignment' duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices, 551.087 - deliberation regarding economic development negodadon; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session In order to take action, H necessary, on Me items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the November 3, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public all 0-, in compliance with Chapter 551, Texas Government Code. f DATE OF POSTING: TIME OF POSTING: I ' 11J(-VqA Kristin Edwards, Deputy City Secretary TAKEN DOWN: Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch MEN :K,.1 CITY OF HUNTSVILL& TEXAS Mayor. J Turner Rr V#V Offli 04 X�L�*_ MAIN STREET ADVISORY BOARD Thursday, November 10, 2011 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex -Officio I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the September meeting. IV. Committee Reports: a. Chairperson's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe L Re- introduce and welcome Jessica Carmona V. Discussion and /or Action a. First United Methodist Church Signage VI. Downtown Events: i. Review of Scare on the Square ii. Gingerbread House Exhibit Opening at Wynne Home - Friday, December 2 at 5 p.m. iii. Downtown Christmas Fair - Saturday, December 3 from 10 a.m. - 5 p.m. VII. Open Discussion VIII. Adjourn the meeting - Next meeting will be Friday, December 9. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to conta t Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two worldng days prior to the meetir so that appropriate arrangements can be made. Date of Posting: 1 >7 'ala 11 Time of Posting: cxs. Taken wn: ( �� l 1 t f1 Lee Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch CITY OF HUNTSVILLE, TEXAS Mayor. J Turner kqt,� a 10 0" Nev MAIN STREET ADVISORY BOARD Thursday, November 10, 2011 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA item Action Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the September meeting. IV. Committee Reports: a. Chairperson's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe L Re- introduce and welcome Jessica Carmona V. Discussion and /or Action a. First United Methodist Church Signage VI. Downtown Events: L Review of Scare on the Square ii. Gingerbread House Exhibit Opening at Wynne Home - Friday, December 2 at 5 p.m. iii. Downtown Christmas Fair - Saturday, December 3 from 10 a.m. - 5 p.m. VII. Open Discussion VIII. Adjourn the meeting - Next meeting will be Friday, December 9. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: � 0 t °aka 1 I 1 Time of Posting: °1 ', AA C> Ta' kn D °w, n I i 1 Lee YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, NOVEMBER 10, 2011 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of October 13, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 10, 2011, Youth Advisory rd Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to, the general public at all ti s, and ton City's website, www.huntsvilletx.gov, in c plia s with Chapter 551, Texas Government Code.n DATE OF POSTING: 1011 `3�I 1 t I l TIME OF POSTING: / 7"wercifC11ty Secretary TAKEN DOWN: a J \\ CITY OF HUNTSVILLE. TEXAS J. Turner, Mayor Frank Parker Dessie Cherry Desiree Cortez Paula Armstrong Aliyah Houston Dalia Harrelson Lane Molitor Michelle McKenzie Kendall Scudder Brenda Grahmann Anthony Ormsbee Renee Pritchard Sean Craig Kyle McKenzie Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, NOVEMBER 10, 2011 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of October 13, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 10, 2011, Youth Advisory rd Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to, the general public at all ti s, and ton City's website, www.huntsvilletx.gov, in c plia s with Chapter 551, Texas Government Code.n DATE OF POSTING: 1011 `3�I 1 t I l TIME OF POSTING: / 7"wercifC11ty Secretary TAKEN DOWN: a J \\ CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Desiree Cortez D essie Cherry Dalia Harrelson Paula Armstrong Aliyah Houston Lane Molitor Michelle McKenzie Kendall Scudder Brenda Grahmann Anthony Ormsbee Renee Pritchard Sean Craig Kyle McKenzie Nelson Amaya Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, NOVEMBER 10, 2011 CITY HALL 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of October 13, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 10, 2011, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the rall public all times, and to the City's website, www.huntsvllletx.gov, in c adplianc with Chapter 551, Texas Government Code. DATE OF POSTING: a, I ( —1 F I TIME OF POSTING: TAKEN DOWN: I i I ] 0 Lea ard, City a CITY OF HUNTSVILLE, TEXAS Mayor. J Turner Gene Myrick Rr Russell Martinez Jaspyr Sanford c`� o� -. Patsyann Reed N Una Grace Nash AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, November 10, 2011 at 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the October 6 meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Review requests for funding from budgeted unallocated funds: V. Consider participation in a reception to honor major donors to the Wynne Home reconstruction VI. Review reports from two arts service contractors for FY 2009 -10 VII. Hear reports: a. Staff : Events; status of projects b. Friends of the Wynne VIII. Distribute information: h/m tax report, calendar, letters, programs IX. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: I ") I ' Time of Posting. ..,i Taken down: ' I / ( II 11 P Lee o dward, City CITY OF HUNTSVILLE, TEXAS Mayor. J Turner Gene Myrick Russell Martinez Ok Jaspyr Sanford Patsyann Reed Una Grace Nash AGENDA HUNTSVH,LE ARTS COMMISSION MEETING Thursday, November 10, 2011 at 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. H. Hear citizen input. III. Consider minutes of the October 6 meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Review requests for funding from budgeted unallocated funds: V. Consider participation in a reception to honor major donors to the Wynne Home reconstruction VI. Review reports from two arts service contractors for FY 2009 -10 VII. Hear reports: a. Staff : Events; status of projects b. Friends of the Wynne VIII. Distribute information: h/m tax report, calendar, letters, programs IX. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Postin , 11 I `7 I 1 � Time of Posting: J Taken down: Posd lWL l/ ( f PARKS AND RECREATION ADVISORY BOARD Marcus Evans IL Rhonda Reddock Maxia Farris d� Woody Woods Nate Grigsby John K. Smither Keith Jenkins Christopher Cirrito PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, November 14, 2011, 12:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from August 8, 2011. B. Presentation, discussion and/or possible action on the updates from the subcommittee. C. Presentation, discussion and/or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Advisory Board agenda for November 14, 2011, was posted on the City place convenient and readily accessible to the general public at all �r Chapter 551, Texas government Code. r� _ I Date of Postin Time of Postir Taken down: Parks and Recreation Hall bulletin board, a es, in compliance with PARKS AND RECREATION ADVISORY BOARD Marcus Evans ` Maxia Farris a� Rhonda Reddock Woody Woods Nate Grigsby John K. Smither Keith Jenkins Christopher Cirrito PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, November 14,2011,12:0013M Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from August 8, 2011. B. Presentation, discussion and/or possible action on the updates from the subcommittee. C. Presentation, discussion and/or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for November 14, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all es, in compliance with Chapter 551, Texas overnment Code. Date of Posting: l k I 1 161VAMWA Time of Posting: 3', s5 o Taken down: 1 I al 11 �� CITY OF HUNTSVILLE, TEXAS Delano Zander, Chairperson Lanny D. Ray Dick Lindeman David DeShaw V#VCmi Karen Fletcher HOTEL OCCUPANCY TAX BOARD MEETING AGENDA TUESDAY, NOVEMBER 15, 2011 —12pm (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve the minutes of the last two meetings b. Review of applications and updates on funded projects c. Current and Potential Uses of HOT Funds, including, but not limited to, a discussion of the potential FCS games at SHSU d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) e. Set date for next meeting IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 15, 2011, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient and rea ' accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code d)1111 DATE OF POSTING: am� �oodward, City TIME OF POSTING: • � i TAKEN DOWN: r� � 1 am/pm CITY OF HUNTSVILLE, TEXAS Dalene Zander, Chairperson ` Lanny D. Ray Dick Lindeman David DeShaw 1#VC sv��r Karen Fletcher HOTEL OCCUPANCY TAX BOARD MEETING AGENDA TUESDAY, NOVEMBER 15, 2011 —12pm (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. 1. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve the minutes of the last two meetings b. Review of applications and updates on funded projects c. Current and Potential Uses of HOT Funds, including, but not limited to, a discussion of the potential FCS games at SHSU d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) e. Set date for next meeting IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 15, 2011, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place converypnt and read! ible to the general public at all times, in compliance with Chapter 551, Texas Government DATE OF POSTING: 1 j ' Ld, City Secretary TIME OF POSTING: 4 r'� a�� ar TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Helen Belcher Bill Baine, Ex- Officio Dan Jones IL David Zeller, Ex- Officio Bobby Lane Reggie Lepley James Patton NATURAL PRESERVATION AD HOC COMMITTEE REGULAR SESSION (5:OOPM) TV O SAA1 M40RM%'f, NOVEMBER 15, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:OOPM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Welcome and selection of regular meeting date and time. b. Discuss Board objectives and reports to Council. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the No bs 15, 2011, Veterans ai dvisory Board Agenda was posted on the ity Hall bulletin board, a place convenient a readily acc bls t the general public all ti es, and to the City's websib www.huntsvi v, in compliance with Chapter 551, To Govern�nt DATE OF POSTING: TIME OF POSTING: t - TAKEN DOWN: k 1, 1 11 1 e Woodward, CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Helen Belcher Bill Baine, Ex- Officio Dan Jones k David Zeller, Ex- Officio Bobby Lane c�10� Reggie Lepley James Patton NATURAL PRESERVATION AD HOC COMMITTEE --��' REGULAR SESSION (5:OOPM) 1 � B�f tSI&Li WWA6W, NOVEMBER 15, 2011 7 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:0013M] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Welcome and selection of regular meeting date and time. b. Discuss Board objectives and reports to Council. c. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the Agenda was posted on the City Hall bulletin board, a place convenient and readily a4 City's website, www.huntsvil tx. v, in compliance with Chapter 551, Te overnm DATE OF POSTING: TIME OF POSTING: I) w TAKEN DOWN: City 15, 2011, Veterans Affairs Advisory Board the general public at all times, and to the Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan, Bonnie Thorne D'Anne Crews James Patton Percy Howard Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, November 17, 2011, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 -294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of October 20, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on who will write the paragraphs to be inserted in the Oakwood Cemetery walking tour map for the new additions, and reviewing the articles that have already been written for the walking tour map. E. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Bqard agenda for November 17, 2011 was posted on the City Hall bulletin board, a place convenient an readily accessibl to the general public at all times, i corripliance with Chapter 551, Texas Government Code. Date of Posting: i By: Time of Posting: Taken Down: �� 1 Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan d. Bonnie Thorne D'Anne Crews James Patton Percy Howard Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board — Agenda Thursday, November 17, 2011, 1:0013M Huntsville City Hall — Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 -294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of October 20, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on who will write the paragraphs to be inserted in the Oakwood Cemetery walking tour map for the new additions, and reviewing the articles that have already been written for the walking tour map. E. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for November 17, 2011 as posted on the City Hall bulletin board, a place convenient a readily ssible to the genera public at all times, in ompl' nce with Chapter 551, Texas Government Code. Date of Posting: By: Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis Art Mosley Gerald Norwood Tom Fordyce Joe Clark Tom Oleinik Patrick Harty ��' Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION - THURSDAY, NOVEMBER 17, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION _ 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIONIACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - 1, Lee Woodward, City Secretary, do hereby certify that a copy of the ovember 17, 2011, Veterans Affairs Advisory Board Agenda was posted on the Cl Hall bulletin board, a place convenient and readily ces ble to the general is at all times, and to the City's websits, www.huntsville .gov, in compliance with Chapter 551, xas Govern ant C DATE OF POSTING: I I TIME OF POSTING: ' l oodwa , TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Jim Balzaretti Jacob Bullion IL Dan Mcoanlels John mcmanners Bill Butler Chuck Ellis Art Mosley Gerald Norwood Tom Fordyce Joe Clark ��„°elt Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION - THURSDAY, NOVEMBER 17, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION - 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT V, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the vember 17, 2011, s Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient d readily a ibb to the ge al pu at all times, and to the City's websits, www.hunts 'Iletx. v1, in compliance with Chapter 551, T xits Govern nt DATE OF POSTING: Ii I I r I I , I// 1 TAKEN D. CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ( Vacant Sandra Hansocm 0% Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA NOVEMBER 17, 2011 at 5:15PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need au)aliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of November 3, 2011. 5. DISCUSS the timeline for revisions to the Development Code. 6. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 7. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such dosed meeting will be held as authorized by Texas Government Code Chapter 551, Sections: 551.071- consultation with counsel on ilegal matters, 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the sppolntmeny employment, evaluation, reassignment, duties, discipline, or dismissal of a public oMcer or employee; 551.076 - Impilementstion of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session /a held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session In order to take action, If necessary, on the Items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 17, 11 Planniin & Z ng gommission Agend posted on the City Hall bulletin board, a pla convenient and readily accessible to the ne public at I tim in,/compliance with ap r 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: 11'1 TAKEN DOWN: Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Vacant Sandra Hansoc , a ;-X Beth Newton m Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA NOVEMBER 17, 2011 at 5:15PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of November 3, 2011. 5. DISCUSS the timeline for revisions to the Development Code. 6. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 7. ADJOURNMENT ff, during the course of dre meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gffh 551.074 - personnel matters regarding the appointmen4 employment evaluation, remasignmeny duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087- deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take motion, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 17, 20 Plannin 8 Zoning m salon Agenda was posted on the City Hall bulletin board, a p ce conv tent and readily accessible to the ge ral u Ac at times, in m liance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: 01 Lee Woodward, City Secretary TAKEN DOWN: �� CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �i d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION 6:OOPM COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. A PUBLIC RECEPTION TO THANK OUTGOING COUNCILMEMBERS AND THE MAYOR FOR THEIR SERVICE WILL FOLLOW IMMEDIATELY THIS MEETING. REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. ELECTION MATTERS a. Possible action to approve Ordinance 2012 -04, canvassing the returns of the Regular Municipal Election held on the 80' day of November 2011, for the purpose of electing the Mayor and four Ward Councilmember positions; and calling a Special Election for the purpose of a proposition for the exchange of parkland and a proposition for the City Council to adopt a resolution approving the issuance of bonds by the Trinity River Authority for water treatment plant improvements, roll -call vote. [Lee Woodward, City Secretary] 6. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 7. CONSENT AGENDA a. Approve Ordinance 2012 -06, amending the budget for FY2010 -11. [Winston Duke, Finance Director] b. Approve Resolution 2012 -03, providing for the adoption of ethical and training standards for Juvenile Case Managers employed by the City of Huntsville. [Winston Duke, Finance Director] 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Music in the Park free live music series will continue Thursday evenings from 6 -8pm at parks around town through November 17, call 936- 291 -9726 or check the City website for more information. 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 11. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 12. ADJOURNMENT 'H, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the November 17, 2011, City Cou 11A da was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to t City's website, www.huntsvillef.gov, in compliance with Chaplet 551, T xas Government Code. DATE OF POSTING: TIME OF POSTING: 'f>V - City TAKEN DOWN: CITY James Fitch, Position 1 Lydia Montgomery, Position 2 Don H. Johnson, Position 3 Keith D. Olson, Position 4 OF HUNTSVILLE, J. Turner, Mayor �tSY d • � TEXAS Mac Woodward, Ward 2, Mayor Pro Tem Tom Cole, Ward 1 HUNTSVILLE CITY COUNCIL AGENDA SPECIAL SESSION 6:OOPM i Jack Wagamon, Ward 3 Wayne Barrett, Ward 4 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. A PUBLIC RECEPTION TO THANK OUTGOING COUNCILMEMBERS AND THE MAYOR FOR THEIR SERVICE WILL FOLLOW IMMEDIATELY THIS MEETING. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PROCLAMATIONS AND PRESENTATIONS 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. ELECTION MATTERS a. Possible action to approve Ordinance 2012 -04, canvassing the returns of the Regular Municipal Election held on the 8"' day of November 2011, for the purpose of electing the Mayor and four Ward Councilmember positions; and calling a Special Election for the purpose of a proposition for the exchange of parkland and a proposition for the City Council to adopt a resolution approving the issuance of bonds by the Trinity River Authority for water treatment plant improvements, roll -call vote. [Lee Woodward, City Secretary] 6. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 7. CONSENT AGENDA a. Approve Ordinance 2012 -06, amending the budget for FY2010 -11. [Winston Duke, Finance Director] b. Approve Resolution 2012 -03, providing for the adoption of ethical and training standards for Juvenile Case Managers employed by the City of Huntsville. [Winston Duke, Finance Director] 8. MEDIA INOUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Music in the Park free live music series will continue Thursday evenings from 6 -8pm at parks around town through November 17, call 936- 291 -9726 or check the City website for more information. 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, the City of Huntsville vs. the Huntsville/Walker -County Chamber of Commerce. [Leonard Schneider, City Attorney] 11. RECONVENE a. Take action, if needed, on items discussed in Executive Session. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, bulletin board, a in compliance wit DATE OF POSTIN TIME OF POSTINI TAKEN DOWN: posted on the City Hall , www.huntsvilleu.gov, CITY OF HUNTSVILLE, TEXAS Mayor J. Turner Dan Phillips, Chair Jimmy Spivey Rissie Owens, Secretary 4* Richard Watkins Nancy Jaramillo, Data �,cy�Xe Rose Kader Collection Chair N 0 Lydia Montgomery HUNTSVILLE FAIR HOUSING COMMITTEE MEETING Monday, November 28, 2011 at 5:30 pm City Hall Large Conference Room - 1212 Avenue M Huntsville, TX 77340 AGENDA I. CALL TO ORDER H. PRESENTATION, DISCUSSION, AND POSSIBLE ACTION ON THE FOLLOWING: A. Approval of minutes of September 22, 2011 meeting B. Review of Fair Housing Activity Statement (FHAST) Form C. Discuss and schedule first Public Hearing on Fair Housing III. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291 -5428 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 28, air Housing Committee do was posted on the City Hall bulletin board, a place convenient and readily axes Is neral public at all time and the City's websits, www.hIletx. v, in compliance with Chapter 551, Texas G ver C DATE OF POSTING: 117, 22 � I TIME OF POSTING: 3 J 0 arru�m`'� Lee W rd, C cretary TAKEN DOWN: 1 a M CITY OF HUNTSVILLE, TEXAS Mayor J. Turner Dan Phillips, Chair Jimmy Spivey Rissie Owens, Secretary .4v Richard Watkins Nancy Jaramillo, Data c��v Rose Kader Collection Chair N Lydia Montgomery HUNTSVILLE FAIR HOUSING COMMITTEE MEETING Monday, November 28, 2011 at 5:30 pm City Hall Large Conference Room - 1212 Avenue M Huntsville, TX 77340 AGENDA I. CALL TO ORDER U. PRESENTATION, DISCUSSION, AND POSSIBLE ACTION ON THE FOLLOWING: A. Approval of minutes of September 22, 2011 meeting B. Review of Fair Housing Activity Statement (FHAST) Form C. Discuss and schedule first Public Hearing on Fair Housing M. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291 -5428 two working days prior to the meeting so that appropriate arrangements can be made. -if, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the November 28, 2011 Fair Housing Committee Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to too general public at all times, and to the City's website, www.hunts letx. v, in compliance with Chapter 551, Texas G nme t Code. a� r DATE OF POSTING: �Or �� I I TIME OF POSTING: TAKEN DOWN: I e ttt t